09-09-2019 Council Packet - Laserfiche WebLink

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AGENDA ITEM Prepared By: Reviewed By: DJR Approved By: DJR 1. Purpose. The purpose of this council action is to award the Bederwood Sports field project. 2. Background. The Orono Parks Commission is seeking to provide a sports field at Bederwood Park as well as expanding and paving the parking lot. The intent of the project is to provide a facility to support youth sports efforts in the area. To help offset the cost of the project the city submitted a grant application to the Hennepin County youth sports grant program for $211,550 and was approved for $136,275. Staff worked to reduce the scope of the project from the original submission to fit within the budget. The design has been completed. The main portion of the project was awarded in August. This council action if for the well that is required for the irrigation of the sports field. 3. Project Scope. The project scope is a turf sports field, paved parking lot, well and irrigation system. This council action is focused on the well component of the project and includes both the construction of the new well and the sealing of the old well. 4. Cost. The City received 4 quotes. The Quote Summary is at Exhibit A. The recommended low quote is for $45,863 from T.L Stevens Well Company. Who Work Cost Status Bolton &Menk, Inc Design and Engineering $ 37,500 Not to exceed, Previously approved Sunram Construction Construction $ 322,782 Previously awarded. TBD New Well $45,863 Pending approval. Bolton &Menk, Inc Construction Oversight $ 39,000 Not to exceed, Previously approved Total $ 445,145 5. Funding. Funding for the City cost share, $ 308,870, for the project would come from the Parks Fund. The Hennepin county Grant is for $136,275. The Park Fund projected 2019 end of year balance is $329,197. 6. Staff Recommendation. Staff recommends acceptance of the quote from T.L. Stevens Well Company. This quote is the second lowest however includes a variable flow pump which eliminated the need for a pressure/ storage tank within the system. The lowest quote did not include excavation and electrical for pump and tank installation. 7. Time Line. Dates Activity September –October 2019 Construct June 2020 Field playable COUNCIL ACTION REQUESTED Motion to Award the Bederwood Sports Field project to Sunram Construction for $ 322,782 and to authorize Bolton and Menk to perform construction oversite for a fee not to exceed $ 39,000. Exhibits A. Quote Summary Item No.: 8 Date: September 9, 2019 Item Description: Bederwood Sports Field Well Award Presenter: Adam T. Edwards Public Works Director/City Engineer Agenda Section: Consent Agenda