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City of Orono <br />Request for Proposal — Professional Legal Services <br />• Any deductible will be the sole responsibility of the Bidder and may not <br />exceed $50,000 without the written approval of the City. <br />• The retroactive or prior acts date of such coverage shall not be after the <br />effective date of the contract and the Bidder shall maintain such insurance <br />for a period of at least (3) years, following completion of the work. If such <br />insurance is discontinued, extended reporting period coverage must be <br />obtained by the Bidder to fulfill this requirement. <br />E. Firm Qualifications <br />Provide the names and telephone numbers of three client references the City <br />may contact. Municipal references are required. If the firm has represented <br />any Minnesota municipalities or governmental agencies from 2014 through the <br />present, state the name of that agency, and the name, title, and telephone <br />number of a reference at that agency whom the City may contact. If the firm <br />has represented such an entity, but does not wish the City to contact the entity, <br />list the name of the municipality or agency, and state your reasons why no <br />contact is requested. <br />F. Fees <br />Identify in your proposal which of the following billing options you will offer: <br />The retainer fee to be charged for general governmental services and the items <br />covered by the retainer. Also, state separately the rate for any firm cost items <br />to be billed (i.e. photocopying, Westlaw, or Lexis fees, etc.) The City will give <br />significant preference to firms offering a retainer billing system for major areas <br />of work. <br />b. Your proposal for the dollar amount of fixed and/or hourly fees and costs your <br />firm will charge for providing the legal services to the City of Orono covered by <br />your proposal. For the hourly fees portion of your proposal, please identify the <br />hourly rate of each attorney and support personnel. Identify the minimum <br />increment of time billed for each service, e.g., phone calls, correspondence, <br />personal conference. Also state separately the rate for any firm cost items to be <br />billed (i.e., photocopying, Westlaw or Lexis fees, etc.) <br />Under option 2, the City requires detailed monthly billing statements which shall <br />include, but are not limited to the following items: <br />1. Itemizes the date of services. <br />2. Identifies the attorney and/or support personnel providing the services. <br />3. Lists time spent for each service or activity by tenths of an hour. <br />4 1 P a g e <br />