06-24-2019 Council Packet - Laserfiche WebLink

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OPTIONAL MODULES Selected Product Descriptions License Fee 5 Concurrent One -Time conversion/ setup Training and Onsite Assistance Cost/Days Year one Total w/o Support Annual Fees* Concurrent Users Above 5 (each) $ 2,000 $ 0 $ 0 $ 2,000 $ 600 Accounts Payable Add Ons Excel Add -In AP (P -card Import) 1,000 -- -- 1,000 300 Cash Receipting Ad Ons CR Payment Import (Real Time Interface) 2,700 -- -- 2,700 540 Payroll Ad Ons Excel Add -In PR 2,500 -- 600 3,100 750 miTime (Individual Time Entry and Approval WF) 4,500 1,200 1,200 6,900 1,350 miViewPoint Add On miAP Workflow 4,500 1,800 1,200 7,500 1,350 Utility Billing Add Ons Mobile Service Orders 2,700 600 300 3,600 810 *Above amounts do not include travel expenses **If Online Bill Presentment is chosen additional setup and training payments along with all transaction and hosting payments are paid to the online billing provider. These prices can be provided by our Preferred Vendor. Excel Add -In AP - Allows for easy import of P Card information from the bank without reentering it manually. Cash Receipting Payment Import - Civic will establish an import file from your cash receipting to input customer payments. Excel Add -In PR - Allows individuals or departments to fill out excel based time sheets electronically to import seamlessly into timekeeping or directly into payroll along with providing the ability to import files from a time clock system. This module eliminates re - keying hours and provides additional functionality such as importing of steps and grades from Excel, easily update pay schedules from Excel, along with providing export capabilities for Rates, Pay Codes, GL by pay periods and benefit info. miTime - Allow employees to enter payroll hours over the web. Submitted time then goes through a predefined approval process to ensure accuracy. This module can eliminate the paper headache of the payroll process. miAP Workflow- It doesn't matter if your AP process starts at a central location, within each department or both you will find our workflow system can handle your needs. Items are scanned and can be attached to multiple predefined customized workflow processes based on the department it is for, the dollar amount or a combination of both. Invoices can be coded at any step of the way through the final approval and once the final approval is made the images get attached into Account Payment and into miViewPoint for easy look up. Mobile Service Orders- This module is an add on to service orders which allows service orders to be assigned and then completed in the field using your mobile device. The mobile devise will receive notification if a service order is added and a map of where that service order is located will be present. Once items are completed it is updated to the service order application in the Caselle system. If you are using miViewPoint there will be a screen that shows you outstanding service orders along with a pin map of where those service orders are located.