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AGENDA ITEM <br />Item No.: 12 <br />Date: May 28, 2019 <br />Item Description: JPA with Plymouth for Ferndale Road N Mill and Overlay Project <br />nH'OF� <br />Gti�Presenter: Adam T. Edwards Agenda City Engineer/ Public <br />Public Works Director/City Engineer Section: Works Director <br />1. Purpose. The purpose of this action item is to gain Council approval to enter into a Joint Powers <br />Agreement (JPA) with the City of Plymouth for a road maintenance project on Ferndale Road N. <br />2. Background. Ferndale Road N is a shared roadway. Plymouth owns the east side from the centerline <br />from County Road 6 down to their southern boundary and Orono owns the west side to the southern <br />boundary of Plymouth and then the entire pavement south to the bridge over Hwy 12. North Ferndale <br />Road is an MSA road for both Orono and Plymouth. Plymouth has taken the lead on development of a <br />mill and overlay project for the pavement. Plymouth has contracted with SRF consulting to conduct the <br />feasibility study as well as the design and engineering for the project. Plymouth has offered to lead the <br />project and provide the initial financing for the project with the City of Orono repaying Plymouth for our <br />portion over the next three years. <br />3. Project Scope. The project consists of milling and overlaying the asphalt pavements. Spot repairs of <br />curbing and stormwater and all associated engineering and construction management. <br />4. Estimated Cost. Estimated cost from the <br />Engineers Estimate. <br />5. Funding. Projects will be funded with a <br />combination of the MSA Maintenance Fund and <br />Stormwater Fund. Estimated annual allotment <br />the MSA Maintenance Account is $100,000. <br />Estimated Cost <br />Pavement I Stormwater <br />Total <br />$ 254,842.67 1 $ 35,422.00 <br />$ 290,264.67 <br />Fund <br />Cost Estimate <br />MSA Maintenance Fund <br />$ 254,842.67 <br />Stormwater Fund <br />$ 35,422.00 <br />Total <br />$ 290,264.67 <br />6. JPA Summary. The JPA is attached. Key point include: The City of Plymouth will provide overall <br />management of the project; each city will be responsible for payment for work done within their <br />boundaries; design and engineering fees will be split equally; both cities must accept the construction bid <br />prior to award; and Orono will repay Plymouth in three annual installments. <br />7. Staff Recommendation. The JPA has been reviewed by the City Administrator, Finance Director, <br />Engineer and Attorney. Staff Recommend adoption of the JPA. <br />COUNCIL ACTION REQUESTED: <br />Move to adopt the attached JPA with the City of Plymouth for the purpose of a street maintenance project <br />on Ferndale Road N. <br />Exhibits <br />A. JPA <br />Prepared By:AE Reviewed By: Approved By: -Sb)X <br />