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AGENDA ITEM <br />Item No.: 18 Date: November 13, 2017 <br />Item Description: McCulley Road Brush Site Fencing <br />Presenter: Adam T. Edwards Agenda Public Works/ <br />Public Works Director/City Engineer Section: City Engineer Report <br />1. Purpose. The purpose of this action item is for Council authorization to proceed with managing <br />access to the McCulley Road Brush Site. <br />2. Background. The City of Orono provides a site for residents to drop of brush on McCulley Road. <br />The site has been quite popular over the last two years since we started allowing year round brush drop <br />off. Prior to that the site had only been open to brush drop off following storm events. The intent of the <br />site was to provide a location for Orono residents to drop off brush. However the site has become a dump <br />site for contractors and others. Public works staff is spending more and more time removing garbage <br />from the site and moving large stumps and logs dropped at the site by contractors. <br />3. Proposal. In order to control access the city will establish hours of operations and man the site during <br />those hours. The city will establish a brush fee in order to offset the cost of providing an employee to <br />manage the site. The City will install 380' fence and a gate and guard booth. <br />4. Cost. <br />a. Capital Costs. <br />Item Estimated Cost <br />Gate and 380' of fencing $15,400 <br />Booth and Installation $10,000 <br />Total $25,400 <br />b. Labor Cost. <br />Hours of <br />hours <br />Period of <br />Weeks <br />Total <br />Labor <br />Annual <br />operation <br />per <br />operation <br />Labor <br />Rate <br />Labor cost <br />week <br />hours <br />($/hr) <br />M -F 12-6, Sa 8-2 <br />36 <br />15 Apr - 15 <br />28 <br />1008 <br />12 <br />$ 12,096 <br />Nov <br />5. Fees. To cover the cost of the capital improvements and labor the following fee structure is proposed. <br />a. Residents- No cost (Residential material is material brought from a residential property <br />where a resident currently resides, in a private vehicle such as a car, pickup or small trailer.) <br />b. Non Residents and Contractors - $8 / Cubic Yard <br />6. Funding. Initial capital expenditures can be funded by the Community Investment fund. The fund <br />has a projected EOY17 balance of $436,007. <br />7. Staff Recommendation. I recommend the council authorize staff to move forward with Brush Site <br />project. <br />COUNCIL ACTION REQUESTED <br />Motion to authorize: The city engineer to install fencing, gate and attendant shack at the rush site for a <br />cast not to exceed $25,400. To include a brush drop off fee of $8 per cubic yard for non-residents and <br />contractors and to hire a seasonal employee(s) to man the facility in 2018. <br />Prepared By: 7F Reviewed By:AE Approved By: -TV <br />