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AGENDA ITEM <br />Item No.: 17 Date: November 13, 2017 <br />Item Description: Big Island Planning <br />Presenter: Adam T. Edwards Agenda Public Works/ <br />Public Works Director/City Engineer Section: City Engineer Report <br />1. Purpose. The purpose of this action item is to gain approval to proceed with preparation of a Big <br />Island Park planning document to guide future capital improvements and facilitate grant opportunities at <br />the Big Island. <br />2. Background. Since its creation early in 2017 the Big Island Committee has been interested in <br />developing a plan to improve the Big Island Park and meet the goals of the Big Island Management plan. <br />In particular the Committee is interested in opportunities to provide access to the island to ADA <br />compliant trails and the provision of restroom facilities. In order to inform decision making and move <br />forward with planning and applying for grant opportunity a master plan is required. <br />3. Project Scope. Prepare a conceptual plan with cost estimates including ADA accessible pathways <br />and destinations throughout park, dock area improvements, overlook / pavilion area, beach improvements, <br />and restroom facilities. Plan will include a site map, programming level estimates and a report. <br />4. Cost. Bolton and Menk provided a proposal for a fee not to exceed $12,000. Their proposal consists <br />of a base fee and an additional services fee. The additional services fee is for those items necessary to <br />produce a report meeting the minimum requirements of grant submittals to the Greater Minnesota Regional <br />Parks and Trails commission. <br />Base Fee $7,600 <br />Additional Service Fee $4,400 <br />$12,000 <br />5. Funding. This project will be funded through the Park Enterprise Fund. The Park Enterprise fund <br />has an estimated EOY17 balance of $618,540. <br />6. Staff Recommendation. I recommend that the council accept Bolton and Menk proposal to <br />complete a concept plan for Big Island Park. This plan would then be used to develop and refine the golf <br />course Capital Improvement Plan. <br />COUNCIL ACTION REQUESTED <br />Motion to accept Bolton and Menk proposal to complete a concept plan for the Golf Course for a fee not <br />to exceed $12,000. <br />Exhibits <br />A. Bolton and Menk Proposal <br />Prepared By: Reviewed By: -Sb)R Approved By: -TV <br />