09-25-2017 Council Packet - Laserfiche WebLink

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related to maintenance and repair of the Election Equipment subleased by the School District which may include the cost of replacement parts. 5.2 Maintenance Agreement (AVT Equipment). Hennepin County has entered into an agreement with a third -party ("AVT Maintenance Vendor") for maintenance and repair of the AVT Election Equipment ("AVT Maintenance Services). The School District will obtain AVT Maintenance Services for the AVT Election Equipment directly from the AVT Maintenance Vendor including but not limited to scheduling and supervising the AVT Maintenance Vendor. The School District shall pay the City the per unit amount that Hennepin County pays to the AVT Maintenance Vendor plus any additional costs incurred by Hennepin County as the same are directly related to maintenance and repair of the AVT Election Equipment subleased by the School District which may include the cost of replacement parts. 5.3 The School District agrees not to make any repairs, changes, modifications or alterations to the Election Equipment or AVT Equipment that are not authorized by Hennepin County and said vendors. 5.4 After reasonable notice, the City or Hennepin County shall have the right to enter into and upon the premises where the Election Equipment and AVT Equipment is located for the purposes of inspecting the same or observing its use. On an annual basis, during the term of this Agreement, the School District shall comply with the City's or Hennepin County's request for verification of Election Equipment and AVT Equipment inventory. 5.5 The School District agrees to provide notice to Maintenance Vendor and/or AVT Maintenance Vendor of any defects or malfunctions with the Election Equipment and/or AVT Equipment within twenty-four (24) hours. The School District also agrees to provide the City with notice of such malfunctions or defects and the Maintenance Vendor and/or AVT Maintenance Vendor response within a reasonable time. Section 6 LEASING, PROGRAMMING, AND ACCUMULATION COSTS 6.1 Lease Fee. The School District shall pay the City the amount of fifty dollars ($50) for the Election Equipment and twenty-eight dollars ($28) for the AVT Equipment. The School District shall pay the City upon receipt of billing for use of the equipment in each year this contract is in effect. 6.2 Election Equipment Programming. Hennepin County, through its agreement A-131257 with the City, will be responsible for programming the DS200 Digital Scan Election Equipment at no charge to jurisdictions for all races in all elections. 6.3 AVT Equipment Programming Costs. The School District is responsible for paying to the City the programming costs, not to exceed twenty-five dollars ($25), of the AVT Equipment described in paragraph 1.2. 171938v3 Page 4 of 8