09-25-2017 Council Packet - Laserfiche WebLink

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Section 3. Duties of Officers Chair: The Chair shall preside over the Annual Meeting and all other CBLID Board Meetings, including special meetings. The Chair shall perform all duties typically incident to the office of a Chief Executive Officer of a municipal political body and shall perform such other duties as may be prescribed by action of the Board, the City Council, or law. Vice Chair: The Vice Chair shall act as Chair in the absence of the Chair. Secretary: The Secretary shall be responsible for keeping a record of all of the proceedings of the CBLID and the giving of notice of all Board meetings other than the Annual Meeting. The Secretary shall be responsible for the preparation of Board minutes (Minutes) and shall keep the Minutes and records at the Office. The Secretary may delegate the duties of preparing the Minutes to a third party. Minutes will be sent to all Board members via email within one (1) week after a meeting. Concerns or requests for edits should be received within one (1) week after the Minutes are sent. Minutes from the prior Board meeting shall be formally approved at the beginning of the next meeting of the Board or by email vote. Treasurer: The Treasurer shall be the custodian of the CBLID's funds, pay its bills, keep financial records, secure insurance, and generally manage funds received and oversee their disbursement and the CBLID's financial affairs. CBLID funds shall be kept on deposit in financial institutions or invested as approved by the Board in the same manner and practice demanded of a municipal corporation under Minnesota state law. The Treasurer shall cause a financial report to be made to the Board at each meeting of the Board, which shall be included in the public records of the CBLID and in the Minutes. The Treasurer shall provide for two authorized signatures on all checks drawn upon the CBLID bank account. Those having signatory authority shall be the Chair, the Vice Chair, the Treasurer, and the Secretary. Article 7: Board of Directors Meetings Section 1. Meetings Directors shall hold meetings as needed in addition to the Annual Meeting. The Chair, or any CBLID Director with approval of at least one-third (1/3) of the Board, may call special meetings. All meetings of the Board are open to any Property Owner and the public to attend. Voting rights for meetings other than the Annual Meeting are limited to Board members only. A Board meeting may be held in person or electronically. Section 2. Notice of Meetings 1. Directors Notice of each meeting other than the Annual Meeting shall be issued stating the purpose of the meeting along with a proposed draft agenda to each Director no less than three (3) days prior to the meeting date. Electronic email notice shall be the official means of notification, plus any other means as may 5