08-14-2017 Council Packet - Laserfiche WebLink

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Additional Anticipated Expenses: • Budget required for printing materials (may be done in house at Orono city offices, but may be completed at FedEx near Verve offices for expediency. To be reimbursed by Orono, will discuss with city staff prior to beginning work); • Budget for food/materials for Community Conversations (to be estimated and presented before October 2017 for each of 3 planned events) - approximately $1500 per event, depending on catering costs, style of meeting, facility/furnishing rentals, printing/advertising fees, etc;, and for Community Advisory Committee meetings (coffee, bagels, sodas, snacks) - approximately $100 per meeting for 5 meetings. • Estimated $800 for an artist to visually render or visually harvest ideas that evolve out of community conversations or other public meetings. These drawings/maps will provide a valuable artifact for on-going planning and evaluation processes. • Mileage reimbursement for driving to/from interviews while in Navarre area (submitted via written log, miles only tabulated for driving within Navarre/surrounding area to get to meetings/interviews with stakeholders, based on standard government reimbursement rates, to be discussed in advance with preliminary estimates/expectations set in consort with city officials); • Cost of hiring a graphic designer to create logo/brand for Navarre Re -Imagine campaign. To be approved/appropriated by City of Orono; • Unexpected costs that arise during planning process - to be discussed in advance with Orono staff and submitted with approval. Not to exceed $500. Total Estimate for Consulting Services Proposed: 13 months Consulting, 12 months consulting (September 2017 -August 2018) plus September 2018 for final report production and City Council presentation = $39,000.00 Consulting Cost Not to Exceed: $39,000.000 or to exceed 13 months Additional Estimated Expenses (to be estimated/approved during process and separate from Consulting Scope of Service Expenses) = $7000.00 • $4500 for 3 Community Conversations ($1500/event) • $800 for visual harvests/maps of community placemaking ideas • $500 for 5 Citizen Advisory Committee meeting materials • $1000 for "Lighter, Quicker, Cheaper"/Tactical Urbanism Prototypes • $100 for 200 miles traveled in Orono to conduct interviews/meetings • $100 for additional, unanticipated expenses 11