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AGENDA ITEM <br />Item No.: 5 Date: July 24, 2017 <br />Item Description: 2018 Street Maintenance Engineering Proposal <br />Presenter: Adam T. Edwards Agenda Consent Agenda <br />Public Works Director/City Engineer Section: <br />1. Purpose. The purpose of this action item is to gain council approval to commence the planning and <br />engineering of the 2018 Street Maintenance projects. <br />2. Background. At the March 22nd Council Work Session the Council provided guidance on a way <br />forward for road maintenance funding and projects for the 2017 and 2018 construction seasons. At the <br />April 24' council meeting, council provided direction to staff on roads to include in 2018 Street <br />Maintenance Project. On June 23rd the Mayor requested the city Engineer look at realigning the northern <br />endo of Linden Lane to remove long standing encroachments and improving drainage. Since then Staff <br />and Bolton and Menk Engineers have conducted site visits for scoping of all of the proposed roads. <br />3. Scope. Engineering will consist of topographic surveying, design, permitting, and solicitation of bids <br />for Forest Arms Lane, Wildhurst Trail Network, Vine Place, Lyric Avenue (Livingston to Blaine), <br />Minnetonka Avenue, West Lafayette, Linden Lane and Leaf Street. <br />4. Cost. Bolton and Menk has provided a scope of services for a fee estimate not to exceed $134,000 <br />(Exhibit A). <br />5. Funding. The engineering as well and the eventual projects will be funded with a combination of <br />Municipal State Aid (Leaf Street), the Pavement Management Fund funds. <br />Fund <br />Total <br />Est. End of Year <br />Fund Balance <br />Pavement Fund <br />$114,000 <br />$273,000 <br />MSA Fund <br />$ 20,000 <br />$267,000 <br />Total <br />$134.000 <br />6. Staff Recommendation. I recommend the City Council approve Bolton and Menk to commence <br />design and engineering services for a fee not to exceed $ 134,000. <br />COUNCIL ACTION REQUESTED: <br />Move to approve Bolton and Menk to commence design and engineering services for a fee not to exceed <br />$ 134,000. <br />Exhibits <br />Exhibit A. Bolton and Menk Construction Proposal <br />Prepared By: / <br />Reviewed By: <br />Approved By: W <br />