05-08-2017 Council Packet - Laserfiche WebLink

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MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 24, 2017 7:00 o'clock p.m. 7. PUBLIC WORKS MAINTENANCE WORKERS RESIGNATION AND RECRUITMENT Edwards stated Maintenance Worker Justin Hirsch resigned his position effective April 14. The Public Works Department maintains six full-time maintenance worker positions. The purpose of this item is to accept the resignation and to let the City Council know the recruitment process has begun. Crosby moved, Seals seconded, to accept the resignation of Maintenance Worker Justin Hirsch and approve the recruitment of a replacement. VOTE: Ayes 5, Nays 0. PUBLIC WORKS/CITY ENGINEER REPORT 12. FOX STREET REHABILITATION AWARD Edwards stated following the City Council's approval to solicit bids, the City received a number of bids for the project. Staff is asking for approval to award the rehabilitation contract to Park Construction in the amount of $750,485.03. Staff is also recommending the Council approve Bolton & Menk's proposal to provide construction services for an amount not to exceed $75,500. Edwards noted the estimated fund balance ending year for 2017 for MSA construction should be $267,717 after Fox Street rather than the $585,968 listed in Staff s report. Walsh noted he did receive communication from a couple of residents on Fox Street who would like to see the City spend an extra $50,000 to get the project completed by July. Seals stated it is a valid concern but the City has a long list of other roads to complete and that they can use that money towards another road project. Edwards noted the contractor completed Watertown Road by mid-August even though they had a substantial completion date of September and in both cases the road pavement portion of the project were done by mid-August. Printup moved, Crosby seconded, to award the bid for the Fox Street rehabilitation project to Park Construction in the amount of $750,485.03 and to approve Bolton & Menk's services in an amount not to exceed $75,500. VOTE: Ayes 5, Nays 0. 13. 2017-2018 STREET MAINTENANCE Edwards stated at the work session the Council discussed which projects to proceed with in 2017 and then start the planning for the roads scheduled to be completed in 2018 this year. A separate proposal will be brought to the Council in June for the 2018 projects. Edwards indicated he did add a couple of road projects that were not discussed at the City Council work session. East Lake Street was added to the list for 2017 because the project is directly across the street from Tonkawa Avenue and the City might be able to receive a better price. In addition, full width patches at $100,000 was added to redo Chevy Chase Road, Minnetonka Highlands, and a couple of other roads. Edwards indicated the idea is to patch some sections of those roads that are in poor shape, which would allow the City to postpone the full repaving of the road. Page 9 of 12