02-13-2017 Council Packet - Laserfiche WebLink

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Department Approval: Name: DJ Goman Title: Public Works Supervisor REQUEST FOR COUNCIL ACTION DATE: February 13, 2016 ITEM NO.: 8 Administrator Reviewed: Agenda Section: Y"-4 Public Works Department Item Description: Replacement of Truck #427 1. Purpose. The purpose of this request is to gain Council approval for the replacement of Truck #427 with a 2017 Western Star 4700SF with body and plow work to be done by Aspen Equipment. 2. Background. Truck #427 is a 1999 Ford Sterling that has been in service for nearly 18 years. The expected life of a snowplow dump truck is 12-15 years. It is used for various work related tasks which include snow removal, street maintenance, park maintenance, storm water repairs, water and sewer repairs and hauling. The truck has received several expensive repairs over the last few years. These repairs have resulted in costs in excess of $10,000. With consideration to the age and strain placed upon the truck, it is no longer cost effective to continue to make expensive repairs. The truck did not pass the 2017 DOT annual inspection. This is the third of four planned truck replacements for our large plow/dump truck fleet. At the beginning of the process Public works conducted an analysis of the various truck chassis on the market with the intention of standardizing the plow/dump fleet and determined the Western Star was the best fit for the price. 3. Cost. The City received three quotes, listed below. Boyer Ford has the state contract for Western Star trucks and provided a quote of $91,268.00. The 1999 Ford Sterling will be traded in for $18,000 to help offset costs. The low quote for the box and blade and spreader was from Aspen Equipment for the amount of $89,413.00. The total cost of the fully completed truck is $180,681.00. The total cost including trade will be around $ 162,681.00 Component Company / Model Cost Truck Chassis Boyer Ford Western Star 4700SF $91,268 Box, Blades and Spreader Aspen $89,413 Towmaster $92,297 4. Funding. Funding will be provided from the Improvement Equipment Outlay Fund. The CIP programed $175,000 for the truck replacement. COUNCIL ACTION REQUESTED: Approve replacement of Truck #427, a 1999 Ford Sterling, with a 2017 Western Star 4700SF by Boyer Ford with body and plow work to be done by Aspen Equipment.