02-12-2018 Council Packet - Laserfiche WebLink

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MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 22, 2018 7:00 o'clock p.m. 11. OLD CRYSTAL BAY ROAD (CSAR 112-CSAH 6) DESIGN UPDATE — Continued Seals asked if the City has enough in their utility funds to do the improvements. Edwards indicated they do. Seals asked how much money the City currently has in MSA funds. Edwards stated there is approximately $700,000 in the account currently but that he is estimating there will be between $300,000 to $400,000 in that account after the improvements to Leaf Street. Edwards stated the City typically receives $200,000 in MSA funds a year. Walsh asked how much of the engineering fees would come out of the utility fund versus the MSA fund. Edwards noted part of those construction fees would be paid for by the school. Edwards stated what the City has done on other projects for the engineering fees is distribute it by percentages of the overall construction. Edwards stated if utility costs are 30 percent of the project, then that is how much would be taken from the utility funds. Edwards stated as the design is refined, there will be opportunities to attribute some of the work to the utilities rather than the road, such as the excavation of the existing utilities. Dankey asked if there has been any money budgeted for curb and gutter. Edwards stated there is $250,000 estimated for stormwater and that they would need to refine whether that would include curb and gutter. Edwards noted there may be a potential cost share with the school on that item and that they will need to take a further look at the design to see where curb and gutter might be needed. Printup asked when the negotiations will be firmed up with the School District. Edwards stated tonight they are asking for Council authorization so Bolton & Menk can continue with a more detailed design. That motion should be contingent upon the school board doing the same. Edwards stated as they go through the design process, they will negotiate who pays for what. Edwards stated in order for the project to go forward, the City needs to approach it as a partnership. Walsh asked when the design needs to be completed in order to bid the project this year. Edwards stated they are looking to go out for bids in April, with the awarding of the bids in May and construction starting in June. Martini stated they need February and March for design, go out for bids in April, and awarding of bids in early May. Martini stated the length of the project will depend on whether or not a traffic control plan can be developed for people going in and out of the school. Martini stated they are pretty limited in what they can do in the right-of-way during school. Walsh stated the project will likely be two years and that the sewer and water needs to be done. Edwards stated excavation takes the most time. Page 5 of 7