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Item No.: 10 Date: February 26, 2018 Item Description: Leaf Street- Approval to Solicit Bids Presenter: Adam Edwards Agenda Public Works Director/ Public Works Director/City Engineer Section: City Engineer Report 1. Purpose. The purpose of this action item is to update the Council on the designs for the Leaf Street Project and authorize the solicitation of bids for the project. 2. Background. At the March 22"d, 2017 Council Work Session the Council provided guidance on a way forward for road maintenance funding and projects for the 2017 and 2018 construction seasons. At the April 24`x', 2018 council meeting, council provided direction to staff on roads to include in 2018 Street Maintenance Project which included Leaf Street. On July 24t1i, 2017 the Council approved the engineering and design for the selected roads. City staff and Bolton and Menk then conducted surveying, assessments and prepared draft designs for the subject roads. Draft plans were shared with residents at the open house on December 13', 2017. The draft plan and bid packet is now ready for bid solicitation. 3. Scope of Work. The project consist of the mill and overlay of the bituminous pavement, select subgrade corrections, and the replacement of the associated stormwater systems on Leaf Street. 4. Cost. The estimated cost based on the engineer's estimate is shown in the table below. This estimate is based on the results of soils analysis, resident feedback and detailed design. 5. Funding. Funding for the project will come from a combination of the Municipal State Aid Fund (MSA), Stormwater Fund, Sewer fund. Fund Engineer's Estimate CIP Estimate City Streets Pavement Storm Utilities Total Leaf Street $161,750 $13,250 $10,000 $185,000 Engineering Design $20,000 $20,000 Engineering Construction Services $16,800 $16,800 Total $198,550 $13,250 $10,000 $221,800 5. Funding. Funding for the project will come from a combination of the Municipal State Aid Fund (MSA), Stormwater Fund, Sewer fund. Fund Cost Estimate CIP Estimate Estimated EOY 2018 Fund Balance MSA $ 161,750 $ 210,000 $ 204,663* Stormwater $ 13,250 $ 1,410,101 Sewer $ 10,000 $ 1,797,833 Total $ 198,550 $ 210,000 * Does not include planned OCB Work nor MSA advance for same. 6. Timing. Advertise for Bids............................................................................March 2018 Open Bids/ Award..............................................................................April 2018 Construction.................................................................................Summer 2018 7. Staff Recommendation. I recommend the council approve the plans and authorize staff to solicit bids. COUNCIL ACTION REQUESTED Move to authorize the solicitation of Bids for the project. Prepared By: Reviewed By: Approved By: -1V