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AGENDA ITEM <br />Item No.: 14 Date: April 23, 2018 <br />Item Description: Old Crystal Bay Road (CSAH 112-CSAH 6) Tree <br />Trimming/Removal <br />Presenter: Adam T. Edwards, PE Agenda Consent Agenda <br />Public Works Director/City Engineer Section: <br />1. Purpose. The purpose of this action item for council to authorize staff to enter into tree trimming/ <br />removal contract in preparation for the Old Crystal Bay Road Project. <br />2. Background. City, School and contract engineering staff have finalized the OCB designs based on <br />the design layout approved by the Council in January. The design has been approved by State Aid and <br />the bid solicitation pack is being finalized for advertisement with bid opening date of May 23rd <br />In order to ensure that the utility and road construction portions of the project can start once school is <br />out for the summer, some preliminary work needs to be completed in the month of May. The <br />reconfiguration of the road layout requires the overhead utilities to be moved by Xcel and prior to that <br />numerous trees need to be removed. Therefore the City will be soliciting quotes for tree removal <br />separate from the main project bid package. As the next council meeting is not until May 14th, staff is <br />requesting an exception to the normal staff approval limit to allow staff to accept a quote and authorize <br />work before then. Ideally we will get the tree trimming done in the beginning of May followed by the <br />utility move in the later part of May and be ready for construction at the beginning of June. <br />3. Scope. The work will consist of tree removal and trimming throughout the corridor in preparation for <br />utility moves required to facilitate the construction of the new road. <br />4. Cost. The tree work is not expected to exceed $50,000. <br />5. Funding. The tree trimming will be funded by the MSA fund. <br />6. Timing. Timing for the overall project is laid out below. <br />April -May 2018 <br />Solicit Bids <br />May 2018 <br />Tree removals and utility moves <br />May 14th, 2018 <br />Cooperative agreement approval, MSA Fund Resolution Approval <br />May29rd , 2018 <br />Award <br />Jun -Sep 2018 <br />Construction of Phase 1 <br />Jun -Sep 2019 <br />Construction of Phase 2 - If needed <br />COUNCIL ACTION REQUESTED: <br />Move to authorize the City Engineer to select at qualified tree contractors through a competitive quote <br />process and authorize commencement of work for an amount not to exceed $50K. <br />Prepared By: Reviewed By: Approved By: -Sb96Z <br />