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AGENDA ITEM <br />Item No.: 17 Date: May 29, 2018 <br />Item Description: Old Crystal Bay Road (CSAH 112-CSAH 6) Award <br />Presenter: Adam T. Edwards, P.E. Agenda Public Works Director/ <br />Public Works Director/City Engineer Section: City Engineer's Report <br />1. Purpose. The purpose of this action item is to Award the contract for construction, approve the <br />cooperative agreement with Orono School District, and approve Bolton and Menk's (BMI) construction <br />management proposal for the Old Crystal Bay Road (OCB) road reconstruction project. <br />2. Background. For some time there have been concerns regarding the ability of OCB to handle the <br />traffic associated with the Orono Public School operations. In particular, OCB and those roads that feed <br />it suffer from heavy congestion during school drop off and pick up times. At the April 24, 2017 the work <br />session the council directed staff to look at the road condition and congestion issues. On May 22nd staff <br />presented some options to the City Council's School Committee and received guidance to proceed with <br />requesting the county reconfigure the OCB-6 intersection to right in/ right out and to work toward a long <br />term plan for the road with construction in 2018. In July Council authorized Bolton and Menk to <br />complete a feasibility study of project. On November 27' the Council authorized staff to initiate design <br />work. Council approved the preliminary design on January 22nd, 2018. Final Design was completed ad <br />approved by the State on May 9th, 2018. Bid opening was on May 23rd, 2018. <br />3. Scope. The Project will consist of the reconstruction and reconfiguration of Old Crystal Bay Road <br />between County Road 112 and County Road 6 and well as the replacement of associated water, sewer and <br />storm water utilities. <br />4. Cost. The city solicited bids. GMH Construction provided a bid for $ 3,073,421.24. A cost <br />breakdown for the project is at Exhibit A. In addition to the construction cost, Bolton and Menk provided <br />an estimate for construction oversight for an amount not to exceed (NTE) $220,000. (Exhibit B) <br />Who <br />Work <br />Cost <br />Status <br />Bolton <br />Feasibility and Traffic Study <br />NTE $ 24,900 <br />Approved Jul 17 <br />&Menk, Inc <br />Community Investment Fund (Street Lighting) <br />$ 167,493.10 <br />$ 521,014 <br />Bolton <br />Design, Engineering and Bid prep <br />NTE $ 247,500 <br />Approved Nov 17 <br />&Menk, Inc <br />GMH <br />Reconstruction of Old Crystal Bay <br />$ 3,073,421.24 <br />Pending award <br />Road associated utilities <br />Bolton <br />Construction Oversight <br />$ 220,000 <br />Pending Approval <br />&Menk, Inc <br />TOTAL <br />$ 3,565,421.24 <br />5. Project Funding. Several funding sources are available to pay for the project including Municipal <br />State Aid (MSA). In addition as this is project is in partnership with the school district a portion of the <br />project will be funded by them. <br />a. Funding. The table below contains bid cost from the Bid and funding source. <br />Funding Source <br />Bid Amount <br />Estimated EOY 2018 <br />Fund Balance <br />Orono School District <br />$ 901,596.57 <br />NA <br />Municipal State Aid <br />$ 1,558,346.11 <br />Requires 5yr Advance <br />Community Investment Fund (Street Lighting) <br />$ 167,493.10 <br />$ 521,014 <br />Prepared By: 7E Reviewed By: JS)�a Approved By: -Tga <br />