12-10-2018 Council Packet - Laserfiche WebLink

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WORK SCHEDULING/TIME RECORDS Hours of Work In order to adequately provide City services and to provide the basis for employee compensation, the City must assure the availability of personnel and specify the number of hours and days the City expects employees to be at their jobs. Forty (40) hours of actual attendance on duty will constitute the regular work week for most full-time employees, with the average work month to be one hundred seventy-three and one-third (173-1/3) hours for the purpose of computing vacations, sick leave and fractions of a month's work. Except for modifications for summer hours or as otherwise provided by the City Council or City Administrator, the regular work day will begin at 8:00 a.m. and end at 4:30 p.m., with an unpaid on -half (1/2) hour lunch period. The lunch period will be scheduled by the department head in such a manner that service will always be afforded to the public. The regular work week will consist of five (5) consecutive eight (8) hour work days, Monday through Friday, or an equivalent number of hours pursuant to a work schedule arranged with the department head and approved by the City Administrator. Department heads, with prior approval of the City Administrator, may establish the scheduled hours of work for employees within their departments. Such hours cannot be less than the minimum hours described in this policy, but may vary for shift requirements and other times deemed necessary to properly provide City services beyond regular business hours. Flex -time schedules may be established only with the approval of the department head and City Administrator. Each employee must adhere to a schedule which has been established by taking into consideration the department work load and necessary services provided by the City. All overtime must be approved by the appropriate department head or the department head's designee prior to being worked. (See policy on overtime payment.) For payroll purposes, overtime will be rounded off to the nearest one-tenth (1/10th) of an hour. Work Time Requirement and Reporting Hourly employees are required to report their hours worked on the employee time report card. It shall be the responsibility of the employee to notify their supervisor prior to the time set for beginning work, or as provided by departmental rules, if unable to report to work as scheduled. Employees who fail to notify their supervisor of their inability to report for work 25 142286x12