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AGENDA ITEM <br />Item No.: 12 <br />Date: December 10, 2018 <br />Item Description: Authorization to Disburse Claims <br />Presenter: Ron Olson Agenda Consent Agenda <br />Finance Director Section: <br />1. Purpose. The purpose of this action item is to authorize the Treasurer to disburse city funds in <br />payment of claims that would normally be approved at the 2" d meeting in December. <br />2. Background. Typically during the month of December the City has only one council meeting. The <br />meeting which would fall on or near the Christmas holiday is cancelled. Staff is requesting authorization <br />to process a normal claims processing for the canceled meeting. This practice is routinely done in <br />December with the Council then formally approving the claims at the first meeting in January of the <br />following year. Without this authorization, no claims would be processed from December 10th to January <br />14th, this would make it difficult to comply with State Stature 471.425 requiring prompt payment of <br />claims. <br />3. Staff Recommendation. Staff recommends authorizing the Treasurer to disburse city funds in <br />payment of claims received for the December 24th council meeting prior to formal approval at the January <br />14, 2019 council meeting. <br />COUNCIL ACTION REQUESTED <br />Motion to authorize the City Treasurer to disburse city funds in payment of claims received for the <br />December 24th council meeting which has been canceled, and that such paid claims be presented for <br />formal approval at the January 14, 2019 council meeting. <br />Prepared By: -%1W <br />Reviewed By: 5b <br />Approved By: 5b) <br />