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MINUTES OF THE REGULAR ORONO CITY COUNCIL <br />MEETING HELD ON APRIL 10, 1995 <br />( 914 - Information System Study Recommendation - Continued) <br />• <br />Callahan asked about the costs involved in this undertaking. Moorse reported on the <br />initial cost for the purchase of hardware and software and software for financial and <br />accounting and permit systems. There would be a one -time cost of $46,946 with total <br />net additional costs for 1995 of approximately $50,230. The cost of operating includes <br />depreciation and payback. The schedule to repay the Improvement and Equipment <br />Outlay Fund is five years. <br />Hurr asked why employees will receive higher salaries. Moorse reported that the in- <br />house responsibilities will increase with requiring employees to operate the system. <br />These costs will only be incurred once the responsibilities exceed those presently <br />incurred. The $11,000 salary adjustments projected for 1996 are for an increase of about <br />10% which includes a 4 -5% step increase. This applies to employees Lin Vee, Chris <br />Miller, and John Olson. Hurr commented on the need to replace the LOGIS system but <br />did not wish to commit at this time to salary increases. Moorse said external and internal <br />analysis would be done before any salaries were raised. <br />Staff reported having visited several sites, which use the Fund Balance System and the <br />Banyon Data System. The Banyon System was found to have lower operating costs, and <br />as a local company, Staff felt they would receive a higher degree of service for future <br />needs. Other representatives of same size cities were asked if they were satisified with <br />• Banyon, and all reports were positive. <br />Goetten asked if the system was expandable, which Staff reported having the control to <br />is <br />add new systems. <br />Hurr asked why the police department was not included in this change. Moorse said it <br />would require the employees to become familiar with the police record software. Staff <br />will analyze this possibility but is not part of this system change. <br />Jabbour asked about where the hardware was coming from. Staff reported that Banyon <br />has hardware as well as software. Microage's specialty is installing systems and had given <br />a lower bid. <br />It was noted that a fiber optic line did run to the Public Works Department. <br />11 <br />