05-29-2018 Council Work Session Packet

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AGENDA ITEM Item No.: 18 Date: May 29, 2018 Item Description: 2019 Street Maintenance Planning and Engineering Presenter: Adam T. Edwards Agenda Public Works Director/ Public Works Director/City Engineer Section: City Engineer's Report 1. Purpose. The purpose of this action item is to gain council approval to commence the planning and engineering of the 2019 Street Maintenance Project. 2. Background. At the March 22"d, 2017 Council Work Session the Council provided guidance on a way forward for road maintenance funding for road maintenance projects and funding. That guidance was used to prepare the Capital Improvement Plan (CIP). The CIP was in turn used to prepare this action item. Due to an increase in the required scope and a reduced funding availability in 2018 the Forest Arms Lane project is recommended to be deferred from 2018 to 2019. Engineering and design is already complete for this street and therefore not included in the engineering proposal for 2019. This proposal was presented at the April 23rd Council meeting and tabled to allow council members to drive the selected roads. 3. Scope. Planning and engineering will consist of topographic surveying, utility inspections, design, permitting, public input and solicitation of bids for select roads. 4. 2019 Recommended Roads. The table below list the streets identified on the Capital Improvement Plan (CIP) for projects in 2019. The first column provides the staffs recommended priority. The second column depicts council guidance from the May 29t' Work Session (to be updated after the work session). Prepared By: Reviewed By: Approved By: Street Type CIP Estimated Cost w ' o Pavement Stormwater Utilities Total d 1 Forest Arms Reconstruction Lane * $ 383,856 $ 13,101 $ 34,124 $ 431,081 2 East Long Lake Reconstruction Road (South) $ 166,900 $ 77,000 $ 243,900 3 Windjammer Reconstruction Lane $ 71,834 $ 7,200 $ 24,750 $ 103,784 4 Tonkaview Lane Mill and overlay $ 90,204 $ 9,000 $ 99,204 5 Lyman Avenue Mill and overlay $ 46,321 $ 4,600 $ 50,921 6 Chevy Chase Mill and Drive overlay $ 175,532 $ 17,500 $ 193,032 7 Kenwood Way Mill and overlay $ 22,795 $ 2,300 $ 25,095 8 Casco Circle Mill and overlay $ 120,435 $ 12,000 $ 132,435 2019 prqiects TOTAL $ 694,021 $ 129,600 $ 24,750 $ 848,371 TOTAL With Forest Arms $ 1,077,877 $ 142,701 $ 58,8741 $ 1,279,452 Prepared By: Reviewed By: Approved By: