11-22-2021 Council Work Session Minutes

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g°�o Orono City Council Work Session Minutes y Monday, November 22, 2021 e, G lgKFSHo�`` Council Chambers 5:00 p.m. PRESENT: Mayor Dennis Walsh, Council Members Richard F. Crosby II, Victoria Seals, and Matt Johnson. Staff members present were Finance Director Ron Olson, Community Development Director Jeremy Barnhart and Police Chief Farniok. 1. 2022 Fee Schedule Finance Director Ron Olson stated that a lot of updates had to do with wording, but the most changes were with the planning and zoning department. The discussion started with the increase of the permit application fee and understanding why the changes were being made. Community Development Director Jeremy Barnhart stated it was estimated that the actual cost to review permits was $340/$345, but decided increase the fees 15%to $325. The need for the increase had partially to do with the increase in legal fees and time spent on application since permit fees were last looked at in 2016/2017. Council Member Crosby questioned the reason for not making the increase the actual cost. Barnhart stated he wanted to minimize the increase, and permit reviews vary by permits. Olson indicated that building and zoning administration fee changes were suggested by MNSpect. The septic billing fee update was missed when billing was changed from annual to quarterly and utility bill late fees were updated from 8%annually to I%per month. The suggested changes to the fees at the golf course were to decrease a single round of golf from $19 to $18, and a change in the cart rental fee from $19 per round to $10 per rider/per round. Council Member Seals voice her surprise that it was a decrease and not an increase in fees. Crosby suggested to increase a single round of golf it$20. It was also discussed that the change suggested to the cart rental encouraged everyone to be single golfer per cart and decided to make it a flat$20 cart rental/per round. A change to the family non-resident pass was also requested to be increased from $610 to $665 to be comparable to individual season passes. In addition there was a wording added to authorize the Golf Superintendent to deviate from price for promotions and special events. This was agreed upon with the understanding that it would be used responsibly. The Police Department has a new administration fees that have being charged thru the League fee schedule such as squad video, records and reports, and breath test advisories that have a state limit on what can be charged. It was stated that these fees need to be added to the official City fee schedule. The changes discussed were agreed upon with Council Member Crosby wanting it on record that he thinks the permit fee should increase to actual cost. Page 1 of 2