05-03-1994 Park Commission Minutes

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. � MINUTES OF THE CITY OF ORONO PARK COMMISSION MEETING HELD ON MAY 3, 1994 ATTENDANCE The Park Commission met on the above date with the following members present: Chair Richard N. Flint, Alex Vongries, Susan Wilson, and Lili McMillan. Robert Howells, Sherokee Ilse, and James White were absent. John Gerhardson, Public Works Director and Recorder Barbara Anderson represented staff. Councilmember JoEllen Hurr was also present. Chair Flint called the meeting to order at 7:22 p.m. (#1) APPROVAL OF MINUTES OF MARCH 7, 1994 AND APRIL 4, 1994 Lili McMillan noted a correction on page two of the March 7, 1994 Park Commission Minutes regarding the dollar amount being the cost of the entire study, not the first phase. It was moved by Vongries, seconded by Wilson to approve the corrected Minutes of March 7, 1994 and the April 4, 1994 Park Commission Minutes as submitted. Ayes 4, nays 0. (#2) APPROVAL OF PARK COMMISSION ACTION AGENDA FOR 1994 Vongries commented he felt that items such as preparing parks for summer usage and repairing turf and the ball field at Hackberry Park were items that were done by the staff and not items that needed to be included in the Park Commission Action Agenda. Wilson commented that these were items on which they had received calls from residents in the past and they were included in the agenda to keep the Park Commissioners informed of the status of these items. Vongries commented he felt these items should be on the Park Department agenda, rather than the Park Commission agenda. Flint noted that the Action Agenda was requested by the City Administrator in order to create a plan for what the Park Commission was going to do and what the staff would be expected to do for the year. He noted that there were a number of things that others re responsible for, but that the Park Commission would receive complaints if these things weren't done. Discussion ensued regarding the type of items which should be included on the Park Commission Action Agenda, and Flint suggested that perhaps if they assigned responsibility for each item it would keep it in perspective. Wilson stated she viewed the agenda as a chance to keep track of these items and she preferred to use it more as a work sheet to remind the Commission of things that need to be done. Vongries stated he felt that it should be re-worded to more accurately reflect what they do. He did not feel that the Park Commission was preparing the parks for use. Hurr commented that it might be good to put who was responsible for each item behind it, which would clarify this issue. Thereupon it was agreed that the Park Commission would review each item on the action agenda and assign responsibility for that item. 1