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HomeMy WebLinkAbout04-23-2018 Council Minutes MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,April 23,2018 7:00 o'clock p.m. ROLL CALL The Orono City Council met on the above-mentioned date with the following members present: Mayor Dennis Walsh, ity Council Members Richard Crosby, III,and Victoria Seals. Representing Staff were City Administra or Dustin Rief,Finance Director Ron Olson,Public Works Director/City Engineer Adam Edwards,City ttorney Soren Mattick,Consulting City Engineer David Martini,and Recorder Jackie Young. Mayor Walsh called the meeting to order at 7:00 p.m.,followed by the Pledge of Allegiance. APPROVAL AGENDA CONSENT A NDA 1. CITY OUNCIL MEETING MINUTES OF APRIL 9,2018 2. CITY OUNCIL WORK SESSION MINUTES OF APRIL 9,2018 3. CLAIMSBILLS 4. ACCEI}T RESIGNATION OF MONICA FADNESS This item was removed from the Consent Agenda. 5. APPRgVAL OF RENTAL LICENSES This item was removed from the Consent Agenda. 6. APPROVAL OF TRANSIENT MERCHANT LICENSE—RENAISSANCE FIREWORKS 7. APPROVAL OF HENNEPIN COUNTY 2018 SPECIAL EVENT PERMIT—LONG LAKE ROWING CREW 8. APPROVAL OF GRANICUS CONTRACT 9. ACCENT DONATION OF TICKETS TO ORONO FOUNDATION FOR EDUCATION GALA RESOLUTION NO. 10. APPOI TMENT OF 2018 SEASONAL EMPLOYEES 11. LEAF 'TREET PROJECT—AWARD 12. 2018 S I ORMWATER PROJECTS 13. PUBLI WORKS MAINTENANCE WORKER COMPENSATION ADJUSTMENT 14. OLD C 'YSTAL BAY ROAD(CSAH 112-CSAH 6)TREE TRIMMING/REMOVAL Page 1 of 15 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,April 23,2018 7:00 o'clock p.m. CONSENT AGENDA—Continued Items No.4 and 5 were removed from the Consent Agenda. Seals moved,Crosby seconded,to approve the Consent Agenda as revised,with Items No.4 and 5 being removed from the Consent Agenda. VOTE: Ayes 3,Nays 0. PUBLIC COMMENTS Matt Johnson, 1342 Shoreline Drive, stated he would like to talk about the adjoining property to his property. Johnson indicated there is a complete remodel of the residence next door to him taking place currently and that he has looked in EOF Investment's file to see if they pulled the appropriate permits to complete the interior remodeling. Johnson stated the building inspector informed him that they did not take the necessary permits out and that without a formal written complaint,he would not take action on it. Johnson stated he chose not to do a formal written permit but that the building inspector elected to send someone out there,who discovered that the plumbing,mechanical,and building permits had not been pulled. The owners were then told to obtain the necessary permits. The owners then came to the City and were issued the permits but they were not assessed the double permit fee. Johnson commented he has seen other residents assessed a double permit fee for not having the appropriate building permits but in this case the City chose not to enforce the long-standing rules. Johnson stated he is all for flexibility and understanding of things,but that he wants it to be passed on to everybody. Johnson stated if the City is going to have an ordinance that is interpreted differently outside of what the ordinance says,that's fine,but that it should apply to everyone. Johnson stated in his view this is important and that he wants it to be fair for everybody. PRESENTATION 15. LONG LAKE FIRE DEPARTMENT—ANNUAL REPORT Fire Chief James Van Eyll addressed the Orono City Council regarding the 2017 annual report for the Long Lake Fire Department. Van Eyll reported the annual pancake breakfast was a huge success and that they served approximately 1,200 people. Current leadership of the Fire Department consists of Chief James Van Eyll and Assistant Chiefs John Hall and DJ Goman,among others. Van Eyll reviewed the organizational chart current as of 12/31/17. Van Eyll noted the fire department has an average of just over 8.5 years of experience,with the most senior member having 41 years. There were no retirements in 2017 but a few people resigned. There are currently five probationary members,with five members coming off of probation in 2017. Van Eyll stated the fire department's facilities have not changed but that they did complete some upgrades last year at Station 2,which included leveling the floor that was sinking in the officers' room and some jacking of the steps because they were falling away the building. A new carbon monoxide detection system was also installed. Van Eyll reviewed the 2017 emergency call activities. There were 383 calls overall,with the majority of the calls occurring in Orono with 299 calls,followed by Long Lake with 49,Medina at 19,and mutual aid at 16. Van Eyll noted there were ten fire calls in the area but no real structure fires. Auto-aid was Page 2 of 15 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,April 23,2018 7:00 o'clock p.m. 15. LONG LAKE FIRE DEPARTMENT—ANNUAL REPORT—Continued provided three fines,auto-aid was received four times,mutual aid was given 13 times,and mutual aid was received 9 t mes. The average res;ionse times were 6:19 for Orono, 6:27 for Long Lake,and with the City of Mound included,there as an overall response time of 6:54. There was an average of 12 members that responded per c.11,with an average of 10 members responding to calls that happened during the day between the ho s of 0600 to 1800. Approximately 54 percent of the calls happened between the hours of 0600 to 1800,w ich is down a little bit from what it has been in the past. As it relates to call hours, Orono was at 4, 80. Training goals fiir 2017 included Highway 12 training,backseat crew training,firefighter leading training, outside agency t aining,leadership/new officer training,and online training. Other goals included getting Boat 11 on the ater,which was successfully done at Molly's Lake; the LLFD clothing SOP,which has not been finaliz=d; a mentorship program; a volunteer hour SOP;and automation of percentages. 2018 training go:is include boat/dock training,hours of training excluding nights,training on the new fire engine,new dri er training,live burn training. Van Eyll noted the hours of training will allow online hours to be incl ded. The new fire engine will arrive by the end August and a ceremony will be held at that time. Long Lake Fire II epartment goals for 2018 is to review call data to compare staffing models,review SOP on uniforms,qu.lity of service understanding and measure,physical fitness program,and hopefully installation of a fitness room at Station 2. The top respond rs for Station 1 include Tom Aldrich,Kelly Shaughnessy,Jim Elder,Pat Cotton. Scott Spinks,Phil Ste. 1, Shane Gardner,Chris Adams,Derek Lee were the top responders for Station 2. The top training I embers were Tom Aldrich,Cody Farley,John Pazkiewicz,Ryan Hoster at Station 1 and Chris Adam.,Doug Johnson, Shane Gardner, Scott Spinks,and Phil Steahl at Station 1. Van Eyll noted t e largest number of calls in 2017 occurred on Sunday,followed by Tuesday,Monday, and Saturday. T e largest number of calls received per month occurred in June,followed by May and then August. Team activities i 2017 included the boot hockey tournament,the Fight for Air Climb sponsored by the American Lung Association,a chili cook-off,Twin Cities Race for the Cure,Maple Plan water-ball, Orono Police Delp artment vs Long Lake Fire Department softball game,and bell ringing for the Salvation Army. Van Eyll noted the Long Lake Fire Department raised around$3,000 for the Salvation Army. 2018 activities include the pancake breakfast,which was held on April 22; the LLFD Memorial 5K run on July 8;the fire prevention open house on October 8; and the SBB toy and food drive on December 1. Walsh asked how the volunteer numbers are. Van Eyll stated ey currently have 41 volunteers but that he does not expect two people back that are currently on lea . Van Eyll stated the biggest component to recruiting volunteers is through word of mouth and that ytime volunteers are the hardest to fill. Van Eyll stated that likely will become an issue in the next year r two if they are not able to get some more volunteers for daytime. Page 3 of 15 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,April 23,2018 7:00 o'clock p.m. 15. LONG LAKE FIRE DEPARTMENT—ANNUAL REPORT—Continued Crosby suggested placing a message on the sandwich boards. Van Eyll stated they will try to do that in the near future and that they will also start looking at doing more online ads or through social media. The City Council thanked Chief Van Eyll and the members of the Long Lake Fire Department for all their hard work and dedication in protecting the community. FINANCE DEPARTMENT'S REPORT 16. FIRST QUARTER FINANCIAL REPORT Finance Director Ron Olson provided the first quarter financial report to the City Council. Overall 17.9 percent of revenues have been received. The major revenue source is taxes,which will be received at the end of June and consists of 53 percent of the City's revenue stream. Revenues have remained steady over the past five years and it is expected Orono will be a little higher in revenue by the end of 2018. Olson noted that is due to some fairly sizeable fees associated with the school improvements,which currently account for 35 percent of the City's building related revenues,which is higher than what it normally is at this time of the year. Expenditures are also in good shape and are at 22.45 percent. Olson noted expenditures tend to remain fairly constant through the year with the exception of the summer when temporary employees are utilized at the golf course and parks. Law and legal services are at 30 percent and central services is at 35,which is high for that department. Olson stated he will need to look into the reason behind the increase and that central services consists of office supplies for city hall,gas,heating,insurance,and audit expenses,which are charges that are not allocated to other departments. Crosby asked if any significant equipment has been replaced. Olson indicated there has not but that the City's software fees are increasing at a rapid pace. Olson noted the City now has to pay annual licensing fees for Microsoft Windows and Adobe and that the City started having to budget for that item three to four years ago since it now amounts to$15,000 to$20,000 a year. Olson noted special services is at 36.81 percent,which are pass-through bills such as the police, engineering,and legal charges related to development. Olson stated he expects that to be at 100 percent by the end of the year. Olson reviewed the top vendors of the City. Currently Bond Trust Services Corporation is the top vendor, followed by Bolton and Menk. New investments are now paying two percent in interest,which is good news as far as earnings since interest rates have been low for a number of years. Walsh stated he would like to get monthly updates on the number of permits and the dollars associated with those. The City Council took no formal action on this item. Page 4 of 15 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,April 23,2018 7:00 o'clock p.m. PUBLIC WO' S/CITY ENGINEER REPORT 4. ACCE'T RESIGNATION OF MONICA FADNESS City Administra or Rief stated earlier this month he received the resignation of Monica Fadness,who has worked for the 1 ity for a number of years. Monica's last working day is officially May 4 but her last physical day at Work will be April 25. Walsh stated the City Council has been talking about possibly restructuring the staff at City Hall. Seals stated the ity should amend the motion to just accept her resignation and then have the work committee look :t what is needed in City Hall. Seals moved,C osby seconded,to accept the resignation of Monica Fadness,effective immediately; with the work i rganizational committee reviewing that position. VOTE: Ayes 3,Nays 0. 5. APPR I VAL OF RENTAL LICENSES Rief noted this i• a continuation of the rental ordinance that was adopted by the City a couple of months ago and that the ity has received a number of applications. The ones before the City Council tonight have met all the equirements and are ready to be approved. Matt Johnson, 1^32 Shoreline Drive,noted he also owns a rental property at 3393 Crystal Bay Road and that he will hav=a renter in there until the end of May. Johnson stated he has accepted a purchase agreement on th property and that he is not sure whether it was necessary for him to complete a rental license application. Rief stated for one month it will not be necessary. Johnson stated if that changes,he will notify the City and apply for a license. Rief requested Mr.Johnson send him the information on the property so the City can follow up. Johnson stated h- is also here to discuss the properties located at1440 and 1442 Shoreline Drive. Currently and in the past the property at 1440 has been a rental property and the property at 1442 has been a vacant propert that was recently renovated. Johnson stated he sees that it is on the list to be a potential rental property. ohnson noted one of the conditions that is attached to this particular property is a parking policy t at allows for overflow parking for the marina. Johnson noted he has brought this subject up before and the t the parking plan has never allocated parking space for the rental property. Johnson stated they now ave a second rental property. Johnson stated i his view the City should not engage in a rental opportunity with these structures until the City is satis ed that there is a viable,scaled parking plan for the whole facility. Johnson commented there is a consta t activity occurring on the site and that there was another accident this weekend when a crane was liftin u boats over the highway while cars were driving under it. Page 5 of 15 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,April 23,2018 7:00 o'clock p.m. 5. APPROVAL OF RENTAL LICENSES—Continued Johnson stated in his opinion there is overuse of the site and adding this extra rental property will only intensify the use. Johnson noted there already is a parking problem on the site and that he hopes the City enforces what is required for this property,especially as it relates to parking. Walsh stated the City has never had a true delineated parking plan for this site and that it should be delineated out as it relates to the rental and overflow. Rief stated he is not sure the ordinance requires that and that he would recommend those two properties be tabled until that review can be completed. Rief stated the City's license process does not require Staff to checking the parking. Seals stated to her recollection the rental ordinance contained a parking provision. Rief stated as of two days ago the City has not issued a Certificate of Occupancy for 1440. Crosby stated it is being used commercially and the parking needs to be resolved once and for all. Walsh stated he would like to table those two properties until a thorough review can be done. Seals asked how many boats Your Boat Club has. Johnson stated the conditional use permit allows 20 boat stalls for their use. Seals stated if you look at the map,there does not appear to be enough parking on the marina site. Walsh stated Staff is unable to answer some of those questions tonight and that it would be best if the City Council tabled those two properties. Seals stated she would like a list of the requirements included in the future so the Council knows what they are looking at for each property. Crosby asked why they were not fined for failing to obtain the necessary permits. Rief stated it is within the building official's discretion. Johnson commented he wants to make sure everyone is treated equally,and that he has sat through a City Council meeting where someone came in to get a deck permit and the City told him it would be over two weeks to get the permit. Johnson stated that property owner then went ahead and did it over the weekend and the City gave him a double fine. As it relates to the 1440 property,they were able to get their permit approved in a couple of days and were not assessed a double permit fee. Johnson stated the Council has to be mindful that one thing affects the rest of the folks. Crosby stated the City needs to be consistent. Seals recommended the City Council review the policy at a future work session. Seals moved,Crosby seconded,to approve the rental licenses listed in the April 23,2018,Staff report,with the tabling of 1440 and 1442 Shoreline Drive. VOTE: Ayes 3,Nays 0. Page 6 of 15 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,April 23,2018 7:00 o'clock p.m. 17. 2018 R0 AD MAINTENANCE PROJECT—AWARD Edwards stated ii e City over the past year has gone through a design and engineering process for this year's road proj;cts. Last week bids were opened for the projects. Staff is recommending award the projects to the le w bidder,which was Park Construction in the amount of$1,209,357. That bid includes Wildhurst,Fore•t Arms Landing,Minnetonka Highlands,Leaf Street,Vine,Lyric Avenue,and West Lafayette. Also 'ncluded is the realignment of Linden Lane and the replacement of the water main that runs underneath est Lafayette Road. Edwards noted . the time the projects were initially discussed, Staff was projecting the projects would be over the availab - resources and Forest Arms Landing was included as an alternate bid. Edwards stated he does not anticipate the funding being available for that road and that he would recommend it be deferred to 2019 Walsh comment-d the City has five great road projects for this year and that the Council is working hard to catch up on read improvements,with the City creating a road fund. Walsh noted Leaf Street is an MSA road and h:s some serious issues with it that need to be addressed. Walsh stated the Council in the next few weeks ill begin looking at the next section of roads to complete in 2019. Seals noted whe they went around campaigning almost two years ago,roads were one of the bigger issues and that it is exciting the City is starting to make progress on them. Seals moved,C osby seconded,to approve the 2018 Road Maintenance Projects and to award the low bid to Park Construction in the amount of$1,209,357. VOTE: Ayes 3,Nays 0. 18. 2019 R()AD MAINTENANCE PLANNING AND ENGINEERING REPORT Edwards stated Staff would like to start work on the 2019 road maintenance planning and engineering. A list of roads is included in staff report. Forest Arms Landing has already been designed but it has been included on the list. In addition,as p rt of this item, Staff is seeking some direction on East Long Lake Road. Staff is proposing that t e City in 2019 fix the southern half of it. However,the northern half of Long Lake Road is in absolutely t rrible condition but would result in considerable cost. Edwards stated some options include repairin the road,perhaps doing some patching,transitioning it from a road to a trail,or do nothing,which i probably not a viable option. Edwards noted Public Works did close the road today temporarily due o water from Long Lake going over the road,which is not an unusual occurrence. Walsh noted the ouncil talked at an earlier meeting about perhaps tabling this item to give the Council an opportunity t look at the roads and to understand the budget. Walsh noted East Long Lake Road project has secti ns that you can shovel four or five feet underneath the road and that at some point the road is going to all into the lake. Walsh stated he would like to have some kind of open house to talk about what shou d be done with the road and that one option is to turn it into a trail. Walsh stated from an ecological standpoint,it is not a good idea to have a road right along the lake,and that if it is converted to a trail,vehicular,traffic will still have a cut-through that area but it will be a little bit longer. Mayor Walsh asliCed if anyone from the public would like to comment on this item. Page 7 of 15 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,April 23,2018 7:00 o'clock p.m. 18. 2019 ROAD MAINTENANCE PLANNING AND ENGINEERING REPORT—Continued Cassandra Ordway, 1145 County Road 6,asked what the City is planning on doing to maintain that road in the interim. Ordway stated the road is pretty much impassable. Walsh stated the Council would like to come to a solution in the foreseeable future and that he would like to get the feedback of the neighbors on that road. Rief suggested a public hearing be held on that item. Ordway asked whether the residents on the east side are part of Wayzata. Rief indicated they are not and that the Lake Lydia area is Orono. Crosby moved,Seals seconded,to table the 2019 Road Maintenance Planning and Engineering Report. VOTE: Ayes 3,Nays 0. 19. OLD LONG LAKE ROAD RIGHT-OF-WAY PERMIT Edwards reported the City of Orono has received a right-of-way permit application from the developer for a curb cut connection for the Landings at Long Lake development to Old Long Lake Road. The permit application is for a driveway to serve four residences in Long Lake. The intersection in question is part of the Highway 112 turn back phase two project. The development is currently a one-lot property with three lots sharing a driveway. Currently there are two driveways that attach into Old Long Lake Road. As Old Long Lake Road is relocated to the east,the road will be completely located within Orono. As a result,the City will assume the responsibility to provide access to those properties. Development of that property comes into conflict with City ordinances which only allow up to two residences to share a driveway. That application was denied and the applicant was asked to resubmit a revised plan. The current proposal is for a 24-foot private driveway that would service all seven of those properties. Edwards noted a condition of the right-of-way permit is that the development agreement include language establishing the maintenance responsibility for the private road/driveway as that of the development. Walsh noted there was a tentative agreement with the City of Long Lake to maintain a portion of the road, which has fallen through,and that what is now being proposed is a good solution. The property owners in that area will now not have to take care of the maintenance or plowing and that in his view it is a win-win solution. Crosby moved,Seals seconded,to adopt RESOLUTION NO.,A Resolution Granting a Right-of- Way Permit with the conditions listed in the April 23,2018, Staff report. VOTE: Ayes 3,Nays 0. Page 8 of 15 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,April 23,2018 7:00 o'clock p.m. 20. APPROVAL FOR BIG ISLAND MASTER PLAN Edwards noted at the November meeting,the City Council authorized Bolton&Menk to prepare a master plan and develop grant applications for Big Island. The master plan is a conceptual plan with cost estimates,including ADA accessible pathways and destinations through the park,dock area improvements,improvements to the overlook/pavilion area,beach improvements,and restroom facilities. Edwards stated at the lookout point,the plan calls for rebuilding of the picnic shelter,providing picnic tables,benches, Some more signage,and the potential for a second restroom and perhaps a viewing platform for A13,&folks. Proposed for the beach is a picnic table and scattered throughout the park are bollards for safe y reasons to help limit motorized vehicles. Edwards noted the picnic tables would be more of a concr:te/stone structure and sitting stones in various locations. There are some dirt trails already and the Ulan proposes maintaining those. The crushed limestone trail would be ADA compliant. Edwards stated t e goal with any of the infrastructure improvements is to make them robust and as vandal-proof as .ossible. The estimated cost for all of the proposed improvements is$226,650. The intent of the Big Island Committee is to and the various elements of the plan via donations and grants. As elements of the plan are brought fo and for execution,each element will go through a project approval process to determine funding. Ongoi g maintenance for any improvements will come from the Parks operating budget. As funding become. available, Staff will conduct the necessary planning,coordination,engineering,and permitting. The Is will then be reviewed by the Minnehaha Creek Watershed District,the Parks Commission,ani the City Council for approval. Edwards noted t e white dotted lines on the map represent the boundaries of the different easements. There is a fairly estrictive conservation easement over the entire park,with the center of the park and lookout having . recreational easement placed over it to allow for some more passive activities. Edwards recom ended approval of the Big Island Master Plan. Crosby asked if;11 the projects are in compliance. Edwards stated .me of the projects will require permits and review/approval by the Minnehaha Creek Watershed Dis ct since they are the easement holder. Edwards noted structures are not allowed within the conservation easement and would require approval from the MCWD. Crosby stated in I is view the MCWD would be in support of the proposed improvements since it helps provide more ac'ess for the veterans. Walsh stated the Big Island Committee is very interested in providing more accessibility for the veterans, and the more se. ing areas that are available,the better. Laura Dunlash, innehaha Creek Watershed District,stated the City of Orono and the Watershed District have a long history of collaboration in developing projects and partnering with different groups for significant publi i benefit,including the purchase of 56 acres on Big Island in 2005,utilizing some funds from the Waters u ed District and other parties in exchange for the easement over the park. The easement was conveyed to the Watershed District by the City of Orono to provide for perpetual protection of the park. Page 9 of 15 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,April 23,2018 7:00 o'clock p.m. 20. APPROVAL FOR BIG ISLAND MASTER PLAN—Continued The City of Orono's and MCWD's goal is to preserve the property's unique history and to maintain its significant ecological value. In addition to the initial investment and purchase,the Watershed District has also invested$997,000 in public funds for two shore stabilization projects on the Island. MCWD's most recent coordination with the City on Big Island has been the review of the Big Island Master Plan. MCWD Staff has reviewed the plan and approves of it in concept. At its April meeting,the MCWD Board chose not to take action on the overall master plan but will consider the different components of the plan as they are brought forward. The improvements will need to be permitted under the terms of the conservation easement and should be designed to foster and not be contrary to the user's ecological experience and not negatively impact any of the ecological system,and the improvements should provide a minimal impact to the area. If the improvements attract vandalism,the City will need to manage and maintain the facilities in the future. Dunlash stated the Minnehaha Creek Watershed District looks forward to working with Staff as the process moves forward. Crosby stated in his view the plan is very thoughtful,it helps preserve the natural feel of the Island,and enhances accessibility. Crosby commented it will serve the veterans and other residents of the community well. Walsh stated he is fully supportive of the plan and that he appreciates all the work of the Big Island Committee and the Minnehaha Creek Watershed District. Seals noted the intent was never to go to the MCWD meeting and gain approval of the plan,but the intent was to gain their input. Seals stated as any project is undertaken,it will be brought before the MCWD. Walsh commented the City has already done some improvements on the Island and that they are now partnering with Home Depot through Camp Gratitude to perform more improvements. Walsh stated the master plan helps provide guidance on future improvements to the park and will also help enhance the veterans' enjoyment of the park. Rick Carter,2780 Shadywood Road,stated he has been very involved with the plan as part of the Big Island Committee and that he also serves on the Park Commission. Carter noted the Park Commission unanimously approved the plan at its last meeting. Carter stated the plan is a concept plan and that one of the main things the Big Island Committee is looking for is collaboration on seeking funds. Carter recommended the City Council vote in favor of the master plan. Seals noted one of the questions raised in the letter from the Watershed District was what Orono has done and plans to do. Seals stated within the last year the City has hired a full-time parks person that is dedicated to parks. The City will also have someone out there every two weeks to keep an eye on things, which historically has not happened. In addition,the City has procured a storage structure for the lawnmower and portions of the park will be regularly mowed. Seals stated they have a dedicated committee made up of people with a variety of backgrounds and lots of great ideas. Seals stated a number of people are involved in making Big Island better,and that just because it is tough to manage does not mean it should be ignored. Seals stated it is 50-plus acres in the Page 10 of 15 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,April 23,2018 7:00 o'clock p.m. 20. APPROVAL FOR BIG ISLAND MASTER PLAN—Continued middle of the 1 e and it will be a challenge to maintain. Seals thanked City Engineer Adam Edwards, the Watershed istrict,and Bolton and Menk for their work on this. Seals commented the veterans are excited about gaining increased accessibility to Big Island and that they are working toward improving the trails to provide handicap accessibility. Seals noted to obtain any grants,you need'a plan,and to obtain legacy funds,you need a plan. Without a plan,it likely will end up costing twice as Much and take twice as long. Walsh noted the1 City reimplemented the Park Commission with a budget and that the City is being sensible in their improvements on the Island and elsewhere. Seals moved,C osby seconded,to approve the Big Island Master Plan. VOTE: Ayes 3,Nays 0. 21. LONG AKE WATERSHED PARTNERSHIP AGREEMENT FOR CARP REMOVAL ANDS UDY Edwards stated ver the past few years Orono has been working with Long Lake,Medina,and the Watershed Dis ct with the goal of improving water quality in Long Lake. In 2016,the City Council passed a resoluti n agreeing to partner with Long Lake and Medina to explore opportunities to apply for grants and collaboratively complete larger regional projects to meet these goals. In 2017,the group applied for but did not receive a Hennepin County grant to conduct a 3-year study of carp impacts on the watershed. Subsequently,thje Long Lake Waters Association approached the various parties and asked if the group would be interested in moving forward with a smaller scale study and removal plan. The LLWA is now proposing a one ear study of the carp as well as removal of the carp at the same time. The work will include lake bed obstruction removal; electrofishing surveys,radio tag implants,telemetry surveys,carp aging study,and carp removal. The intent is to use the information gathered from this project to inform future carp relat:d activities in the Watershed. The Cities of Lo g Lake and Medina have agreed in principle to participate in the plan. Edwards stated it is also his belief hat the Watershed District has agreed in principle to participate. Long Lake will act as the contracting p.rty and manage the project funding. The LLWA is asking the City to contribute $10,000 to the p ioject. Edwards stated ' nding for the project would come from the Stormwater Management Fund. The City's Capital Improve d ent Plan forecasts TMDL projects in the amount of$51,000 per year. No other projects for 2018 have b=-n identified for TMDL reduction. Staff recommends approval of the proposal. Mayor Walsh as ed if anyone from the public would like to comment on this item. Cassandra Ordway, 1145 County Road 6, stated she would like to commend all involved parties for their work the past twb years and that the proposal tonight is a great first step at improving the watershed, which is a long-term commitment. Ordway stated understanding the carp,which will not solve all of the Page 11 of 15 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,April 23,2018 7:00 o'clock p.m. 21. LONG LAKE WATERSHED PARTNERSHIP AGREEMENT FOR CARP REMOVAL AND STUDY—Continued problems in the watershed,will give a good idea of where the carp are spawning and moving. From the Long Lake Waters Association's perspective,there is a ground swelling of community support for this and that they look at the partnership as a strength. Ordway stated in her view the small financial contribution by each of the parties will be well worth it. Walsh commented everyone likes clean water,but the issue is that Orono has a number of bays within the City and that the City has told other LIDs and nonprofits that they have to assume some responsibility for the watershed. Walsh stated he sees this as a Watershed project and that historically the City has not given to nonprofits because that would prompt other nonprofits to approach the City asking for money. Walsh stated people who live on the lake need to be responsible for the water quality as well as the people who live upstream. Ordway stated she does not see this as giving money to the LLWA and that it is more a public-private partnership. Ordway stated the project would be a positive step for Long Lake,Orono,and Medina to address their TMDLs,which they are required to do. Ordway stated the Minnehaha Creek Watershed District is very interested in working in the lake and that there is a lot of community support willing to help Orono look at the watershed and do some positive work. Ordway stated she does not see this as the City of Orono supporting a nonprofit but rather a partnership. Walsh stated it is not only helping a nonprofit but it is helping residents on one specific body of water. Walsh noted the City has had other LIDs request money to address invasive species and the City has said it was their responsibility. Crosby asked how this situation is different from a LID program like on Carman Bay. Ordway stated the first proposal looked at the whole watershed and that grant was denied because they did not have information on the carp. Ordway stated they then scaled down the project to make it a one- year project rather than a 3-year project. With the original proposal,each of the three cities committed $18,000 each. Ordway stated without this data,they do not feel they can leverage any additional money in grants or legacy money. Ordway stated water quality affects other lakes in the area and not just the residents of one particular lake or bay. Walsh stated in his view this should be a Watershed issue and that they should get all the other cities to donate money. Crosby stated it is not necessarily a City issue. Ordway stated the Minnehaha Creek Watershed District is very much committed to the project but that she does not believe the Watershed District is going to undertake the entire project. Ordway stated the project at Six Mile Creek is a partnership and is a really great way to do some leveraging of public and private dollars. Crosby stated his concern would be that it would open up Pandora's Box and that residents on other bays will come to the City asking for financial help. Crosby noted Orono has more shoreline than any other city on the lake. Page 12 of 15 I MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,April 23,2018 7:00 o'clock p.m. 21. LONG LAKE WATERSHED PARTNERSHIP AGREEMENT FOR CARP REMOVAL AND S UDY—Continued Ordway stated cirp is the number one contributor to the phosphorus in the water and that the cities in the watershed distri4t have to do something to address the TMDLs. Ordway stated this project will help everyone understand where the TMDLs are coming from and that it is a really important project for Orono in understanding the nitrogen and phosphorus in the water. Rief asked if the City has a requirement to spend so many dollars per year on reducing TMDLs. Edwards stated there is not a requirement to commit a certain dollar amount but there are assigned TMDLs requireIents from the state. In this particular subwatershed,Orono is supposed to remove an additional 125 punds per year of phosphorus. Edwards stated the way the City currently accomplishes that is through s ormwater improvements and street sweeping. Edwards stated this proposal is another potential way fo the City to meet some of its TMDL requirements. The biggest unknown at this time is what the contrib tion of carp is to TMDLs in this particular subwatershed and that this might be a good opportunity to 1 ok at it and see whether additional carp removal projects would help. Walsh noted thi is money for a study versus dollars that go for specific projects that they know actually reduce TMDLs. Walsh noted there are only three council members present tonight and that he would like to hear what the ther two council members have to say. Crosby stated hi concern is the type of results they would get for the money. Rief asked how uch the grant was for and whether there were specific reasons for why the grant was not approved. Ordway stated tq her knowledge the original grant was$250,000 and each of the three cities was going to contribute appro*imately$6,000 each and the MCWD was going to give an in-kind contribution. The feedback from I-ennepin County was that they would like to see more data around the carp within the watershed befor4 they would be willing to give a long-term grant for carp removal. Hennepin County wanted hard dat4 on population size,movement,and age. Ordway stated carp are extremely invasive and prolific,and without that data,to simply go in and remove the carp from the water will not solve anything. Ordw4y stated addressing the problem needs a more scientific approach,which is what Hennepin Count wanted. Ordway indicated the grant went to do the project at Six Mile. Crosby asked w o provided that data. Ordway indicate 4 she does not know but that she could find out. Ordway stated it has been documented in the Long Lak: Watershed Plan from the MCWD that one of the highest drivers for water clarity is carp. Ordway comme ted it is something that has been talked about for quite a few years but no action has been taken. Ord ay stated the people involved have worked very hard over the past two years to put together this pa nership and that the study will provide a number of benefits for a small investment. Ordway stated$10,000 is a small amount,and that without the partners,Orono would not be able to do this project. Or.way stated in her view it is something that Orono should seriously think about. Rief requested s l e submit information on the Six Mile Creek project to Mr. Edwards. Page 13 of 15 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,April 23,2018 7:00 o'clock p.m. 21. LONG LAKE WATERSHED PARTNERSHIP AGREEMENT FOR CARP REMOVAL AND STUDY—Continued Edwards stated he believes he already has that information. Edwards stated they were looking at a $220,000 project in 2017,with$20,000 coming from each of the municipalities. Edwards stated the genesis of the partnership has been the three cities getting together and not the Long Lake Water Association,but that the LLWA has now stepped up as a partner to this project. Walsh stated if they obtain all the data,they are still talking about removing carp from Long Lake. Ordway stated the study will provide the data to remove the carp but it will also give them the information they need so they can then go back to Hennepin County to apply for grants for other projects throughout the watershed. Ordway noted Long Lake is willing to be the lead on this project. Matt Johnson, 1342 Shoreline Drive,stated he does own a house on Tanager but that this is the first he has heard of this. Johnson asked what TMDL is. Rief indicated it stands for total maximum daily load,which is the loading of nutrients in the water. Johnson stated if he is right,Orono is the biggest contributor to the LMCD,and that it was mentioned how Long Lake impacts Lake Minnetonka. Johnson stated he is surprised not to see the LMCD as a partner and that he would suggest they try to get the LMCD to leverage some of the funds Orono contributes. Walsh noted the City of Orono contributes around$65,000 per year to the LMCD and that involving them as a partner is a good idea. Crosby moved,Seals seconded,to table Item No.21,Long Lake Watershed Partnership Agreement for Carp Removal and Study. VOTE: Ayes 3,Nays 0. MAYOR/COUNCIL REPORT Seals stated she attended the Long Lake Fire Department's pancake breakfast and that she was happy to see there was an amazing turnout even though it was delayed a week. Crosby stated the Fire Department pancake breakfast was terrific,with a great turnout. Walsh stated he also attended the pancake breakfast and there was a great turnout. Walsh noted a week and a half ago he met with City Administrator Rief and some Orono police officers for the grand opening in Navarre at the Freshwater Institute for the WeCan event. Walsh commented it is nice to see some new life in Navarre. Walsh noted there is a grand opening this weekend at the Cookie Cup. CITY ADMINISTRATOR'S REPORT City Administrator Rief noted Saturday,April 28,is Orono's annual spring cleanup from 8 am to 2 p.m. at the Public Works building. Page 14 of 15 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,April 23,2018 7:00 o'clock p.m. CITY ATTORNEY'S REPORT City Attorney Mattick stated he had nothing to report. 22. CLOSED SESSION FOR PERFORMANCE REVIEW OF THE CITY ADMINISTRATOR Crosby moved, Seals seconded,to enter into closed session at 8:55 p.m.to review the performance of the City Administrator. VOTE: Ayes 3,Nays 0. (The City Council went into closed session from 9:00 p.m.to 9:30 p.m.) ADJOURNMENT Seals moved,Crosby seconded,to adjourn the Orono City Council meeting at 9:30 p.m. VOTE: Ayes 3,Nays 0. ATTEST: IVAnna Carlson,City Clerk Dennis Walsh,Mayor Page 15 of 15