HomeMy WebLinkAboutRe: request for council action-MUSA REQUEST FOR COUNCIL ACTION
DATE: June 11, 2012
ITEM NO: I
Department Approval: Administrator Reviewed: Agenda Section:
Name Jesse Struve Public Works Director/
Title Public Works Director City Engineer's Report
Item Description: MUSA Addition Request—20 Orono Orchard Rd
List of Exhibits
A. Map of MUSA by 20 & 30 Orono Orchard Rd
B. Correspondence with Metropolitan Council Environmental Services (MCES)
On February 16, 2012, a resident at 20 Orono Orchard Rd made a formal request to connect the
properties addressed 20 & 30 Orono Orchard Road to the City sanitary sewer system. Later
conversations with Mr. Murphy have subsequently changed the request to only serve 20 Orono
Orchard Road.
This property does meet the following MCES exceptions so the property will not be counted
against Orono's density calculations:
• The property was developed prior to 1985.
• There is a failing septic system.
• There are no alternative septic locations on the site.
Staff has contacted MCES staff and has been informed this property can be added to the MUSA
through a minor plan amendment to Orono's 2008-2030 Comprehensive Plan. As part of the
Comprehensive Plan Amendment process, MCES procedures require a 60-day comment period
by adjacent jurisdictions (within 1/4 mile). MCES will waive this comment period for a minor
plan amendment for properties which are not contiguous to other jurisdictions. The City can also
waive the 60 day comment procedure if the amendment meets the following:
• Less than 40 acres.
• Doesn't change growth forecasts.
• Is more than 1/4 mile from an adjacent city or is outside of the City's notification policy.
The furthest notification policy the City has is for a Conditional Use Permit where the City is
required to notify all properties within 350'. There is enough evidence the property is outside of
the 350' to not require notification to Long Lake and the 60 day comment period can be waived.
If the Council approves the request to add this property to the MUSA, all construction costs
associated with installing the pipe will be the responsibility of the property owner. The property
owner has requested this cost be special assessed against the property.
Before staffgoes thr ugh theprocess of the comprehensiveplan amendment and determiningthe
� g P
costs of constructio and presenting them to Mr. Murphy, I would like direction from the
Council as to how to proceed. It would be my recommendation for the Council to give approval
to add 20 Orono Orchard Road to the MUSA, prepare a minor comprehensive plan amendment
and hold the public) hearing at the July Planning Commission meeting, waive the 60-day
comment period to this amendment, design the sanitary sewer service, establish a cost estimate,
present this cost to Mr. Murphy for final acceptance, and move forward with the special
assessment procedures if Mr. Murphy agrees to the cost of the construction and the $700
application fee.
COUNCIL ACTION REQUESTED:
Motion to add 20 Orono Orchard Road to the MUSA and to direct staff to prepare a minor
comprehensive plan amendment, waive the 60-day comment period to this amendment, design
the sanitary sewer service, establish a cost estimate, present this cost to Mr. Murphy for final
acceptance, and move forward with the special assessment procedures if Mr. Murphy agrees to
the cost.
1
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Consulting In the Art
&Science of Leadership
Jessica Loftus
City Administrator
City of Orono
P. O.Box 66 •
. Crystal Bay MN 55323 February 16,2012
Dear Jessica;
• Thanks for arra ng the meeting last week to discuss the situation with our septic at 20
Orono Orchard d.
This,then is to request the following:
I am requesting that the property be provided with a connection to the municipal sewer
system in conjunction with the rebuilding of Orono Orchard Rd.
In our meeting w ith you,the consulting engineer and staff,it appears this could be
accomplished relatively easily at the time Orono Orchard Rd. is being rebuilt.
As we discussed,)the basis for this request is that the property has a septic system that
was put in at the time the home was built,around 1946-47,is unknown as to design,
location,or capacity,and will have to be replaced at a time either the house is occupied
• full time,is rebuilt,or it is sold:
The existing house is more than 60 years old, sits on a 2 acre lot that is only' dry
buildable that is bisected by a driveway easement for two neighboring homes,has a creek
running through it,and a well in the only legal position in the front yard...all this leading
to a situation that prohibits installing a mound septic replacement system anywhere on
the property.
30 Orono Orchard Road
Wayzata, MN 55391
2;476-4384
fax 5121475-0968
I understand the property is not currently within the MUSA and would have to be •
incorporated int the MUSA in order to have City sewer service. In our discussion,it
became apparen the prospects of bringing the existing neighborhood of approximately
12 homes into a MUSA are nil given the complexities and timing.Staff has indicated a
more comprehe ive project to serve the entire Orono Oaks neighborhood and home
along Orono Orchard Rd.may be difficult because many of the homes have newer,more
conforming systems,were built after 1985,and even if incorporated into the MUSA was
possible,many Owners might not be interested.
Staff has indicated the property may qualify for an exception to the Met Council density
calculation concerns associated with MUSA additions because the house was built before
1985,has a septic system that is defined as non-compliant, and likely does not have a site
available for replacement.
Based on the abdve,we would be willing to pay all appropriate costs of bringing a sewer
connection stub to the property at the time Orono Orchard Rd is reconstructed.As with
most City sewer projects I am familiar with,I also request these costs be assessed over a
• 5 year period with an option of payoff at any time within the 5 year period or at time of
sale if there is one.
Finally, I would hike to "partner"with the consulting engineer as the final layout is being
made so that the property end of the stub will be brought to a point that will best insure
the most direct line of further attachment to the home stack and best insure avoidance of
existing buried utilities.
As usual,I'm available for further discussion on this matter.
tMo rdially,
•
oo
Jim.Murphy
wow? Cc Mike Gaffron
Assistant City Administrator
20 Orono Orchard Road - Site Location - MUSA
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SEPTIC SYSTEM INVENTORY
Site Address: 20 Orono Orchard Rd N Pt/: 3511823330009 ;
Owner Name: Old Orchard Farm,LLC
Owner Address: 30 Orono Orchard Rd N Wayzata MN 55391
Building Type: residence Installer.
Date of Permit unknown
System Type: standard trench BRs Designed for 2 •
In Musa?: No Shoreland?:
SEPTIC COMPLIANCE IN4PECTION
Report Date: •
Compliant Expires:
Non-Compliant?: Report In Street File?:
Sits Address: 20 Orono Orchard Rd N
SPECIAL NOTES
08/20/08 2008 Septic Maintenance Report Letter Sent •
08/12/08 See attached otter
SEPTIC TANKS
Material: Capacity: Tank Filter
DRAINFIELD
Treatment Area: Soil Boring: yes DF Ht above Wt 0
WELL DATA
Setbacks-Well-Tanks: Well-DF: Report in File?: Depth: 180
INSPECTION RECORD PUMPOUT RECORD
Description PIe Gallons
8/11/78 no surfacing-system not located 01/01/20
7/27/81 no surfacing-system not located
8/22/83 no surfacing-system not located
7/31/86 no surfacng-system not located
7/15/88 no surfadhg-approx.DF site noted
10/28/90 pump system w/lnspedor
4/13/94 renter indicates tank West of house-approximate site n
7/19/95 system not located •
7/23/98 non-compliant-repair by 12/31/2008
6/27/00 non-co mplant,repair by 12/31/2010
9/27/02 non-com lant,replace by 12/31/2010
3/28/2009
3:48:24 PM
10.
•
City of Orono
•
Merño
To Street file for 20 Orono Orchard N .
Frons Willie CZibbs SSTS Manager J /.i�
Dabs 8/121208 • °'�/`�
1e: Septic pumping and updating
•
The current owner of the property uses this for strictly office use with only minimal toilet flushing during
the week. Since the existing septic appears to be in the opposite direction of the creek and away from
the new well, it does not appear to be a major health risk. The exact location of the septic tank is
unknown. I have Informed the property owner that until there is a change In use of the house, the•
existing system starts to fail or the property is sold,that the existing system can remain and there is no
need to pump the tanks.
•
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Mike Gaffron
From: Mike Gaffron
Sent: Monday, February 06, 2012 1:03 PM
To: 'tom.caswell@metc.state.mn.us'
Cc: Jessica Loftus
Subject: Orono-Question re Potential MUSA Addition
Tom—
City staff are in receipt of an informal request from a residential neighborhood along Orono Orchard Road to consider
retrofitting this area of 15 existing homes (no vacant lots, no subdividable lots)with municipal sewer. 10 of the 15 were
built prior to 1985; 5 were built in 1985 or later. Some will have no alternate sites for septic system replacement
if/when the time comes. This area is primarily 2-acre lots(some smaller, some larger) and was not included in our 2008-
2030 Comp Plan MUSA update. My assumption is that to bring sewer to this area will require it be incorporated into the
M USA.
We are meeting with a neighborhood representative on Wednesday to discuss what information we need before the
City considers a sewer project for this neighborhood. I have one question for you at this time: Are the "Guidelines for
Evaluating Plan Amendments Proposing Changes to MUSA Timing-Staging"as amended in 2007 still in effect? Under
those guidelines, areas developed prior to 1985 with failing septic systems and no alternate septic sites will not be
counted towards our density calculation...
Looking forward to your timely reply.
Mike
Michael P.Gaffron
Assistant City Administrator/Long Term Strategy
City of Orono
(Street Address)2750 Kelley Parkway
(Mailing Address) P.O.Box 66,Crystal Bay,MN 55323
Phone:(952)249-4622
Fax: (952)249-4616
1
Mike Gaffron
From: Alike Gaffron
Sent: Wednesday, March 21, 2012 8:27 AM
To: 'Hanson, Phyllis'
Cc: aswell, Tom; Colvin, Kyle; Darren Amundsen; Jessica Loftus
Subject: E: Orono Orchard Road consideration for sewer
Attachments: 0 Orono Orchard Road -Site Location Map and Airphotos.pdf; 20 Orono Orchard Road -
opo &Site Issues Sketch.pdf; 20 Orono Orchard Rd Septic Data.pdf; 20 Orono Orchard
oad -Letter from Property Owner.pdf
Tom/Phyllis/Kyle—
After my discussion with the neighborhood representative,the conclusion we reached is that we will not consider
providing sewer to the entire neighborhood at this time. Perhaps sometime in the far future. However,we do wish to
pursue extending a sewer Ii e to serve one property,at 20 Orono Orchard Road. This lot is smaller than most in the
neighborhood; although it i 2 acres in gross area,it has only%acre of dry buildable land,the remainder being wetland.
The basis for the request is hat the property has an existing septic system that is largely unknown as to design, location
or capacity, but is at least 3 years old, not conforming to any current standards and determined to be non-compliant,
and will have to be replace at some future time that the house is occupied or rebuilt.
The existing house is more than 60 years old. Construction of a new conforming on-site system appears to be
impossible because:
-the non-wetland area of the property is only 3/4 of an acre;
-part of the dry-buildable area is encumbered by a driveway easement that serves 2 neighboring homes;
- required setbacks from the well,from the wetland on the north side of the property,from a small creek that runs
through the front yard,anfrom the house,garage, property boundaries and driveways, leave only an area just north of
the house that is wooded nd has a slope averaging 20-25%. This area is approximately 40'x70'and due to its slope
draining toward the easem nt driveway,would not be a feasible treatment system location. The soils in this area
normally require mound s tems, making the steep slope a limiting design factor.
I have attached a topographic depiction of the site showing setback requirements and the only area that meets
setbacks. Also attached is a copy of our septic system record for this property, a site location map showing the existing
MUSA,and two airphotos. Also attached is a letter from the property owner requesting the connection.
Stantec Engineer Darren Amundsen has indicated that an extension of the existing municipal sewer in Orono Orchard
Road to this property could be accomplished relatively easily at the time the MCES forcemain construction in Orono
Orchard Road is being done this summer. This would be simply the placement of approximately 700'of 1-1/2" pressure
sewer line in the same excavation as the MCES forcemain, connected to an existing City manhole. The property owner
would have to connect into this small pressure line with an individual grinder station.
The property is not within the MUSA, but is just across the Luce Line Trail from the MUSA. My assumption is that the
property would have to be incorporated into the MUSA before an actual connection to the sewer would be allowed.
I'm looking to you for a few items at this point:
1) Your confirmatiojn that the property would qualify for an exception to Met Council density calculation concerns
associated with MUSA additions, because 1)the house was built before 1985; 2) has a septic system that is
defined as non-compliant,and 3)doesn't have a viable site to construct a replacement system. If this does not
qualify as an exception, I will need your assistance in understanding the density calculation impacts.
2) Your direction asito whether we should submit this as a minor Comp Plan/MUSA amendment or proceed via
some other route.
1
3) Your direction as to whether Stantec can proceed to incorporate the installation of the pressure sewer line into
the plans currently being drafted by Stantec for the MCES forcemain project. The City would bear any additional
design and construction costs and assess them to the property owner.
Please don't hesitate to contact me if you have any questions. Thanks for your assistance on this!
Mike
Michael P.Gaffron
Assistant City Administrator/Long Term Strategy
City of Orono
(Street Address)2750 Kelley Parkway
(Mailing Address) P.O.Box 66,Crystal Bay,MN 55323
Phone:(952)249-4622
Fax: (952)249-4616
From: Hanson, Phyllis f mailto:Phyllis.hanson@metc.state.mn.usl
Sent: Monday, February 06, 2012 3:43 PM
To: Mike Gaffron
Cc: Caswell, Tom; Colvin, Kyle
Subject: Orchard Road consideration for sewer email
Mike,
Tom Caswell is out ill today and forwarded your email request to Kyle Colvin and me. As I understand city staff are in
receipt of an informal request from a residential neighborhood along Orchard Road to consider retrofitting this area of
15 existing homes(no vacant lots, no subdividable lots)with municipal sewer. In addition you are meeting with a
neighborhood representative this Wednesday and would like some direction.
At this time, without more information including a map showing the lots, condition of the existing septic systems, etc., it
is not possible to determine how this would be handled through our MUSA expansion. On the surface it seems that this
would require inclusion into our 3 unit per acre calculation and requirements. If you would like after your meeting to
discuss this further, please let us know and we would be happy to sit down with the City staff.
Hope this helps,
Phyllis Hanson
Manager of Local Planning Assistance
651-602-1566
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