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HomeMy WebLinkAboutRe: exclusion from sewer project 1,6S OA LOn Lnucc \-ooi xcl moiN ..*41?c- a G., 2- coo 990 Old Long Lake Road Wayzata, Minnesota 55391 (612) 473-7979 "e5 9)ptfo December 28, 1999 Mr. Gregg Gappa Director of Public Services City of Orono P. O. Box 66 Crystal Bay, MN 55323-0066 Dear Mr. Gappa: t t dk 1'v, RC() C C This letter requests exclusion of my properties at 907 965 an 990 I Id Long Lake Road from the proposed installation of a pressure sanit. • er system in the East Long Lake area, due to the fact we recently spent large amounts to have conforming septic systems at these locations. Thank you. Sincerely yours, ./.7"7 t _j:---;, t,./7 '--t..--A., Bruce B. Dayton ds REQUEST FOR COUNCIL ACTION DATE: July 10, 2000 ITEM NO.: Department Approval: Administrator Reviewed: Agenda Section: Name Gregory A. Gappa Engineer's Report Title Director of Public Services Item Description: Assessment Hearing for East Long Lake Sanitary Sewer Project Assessment Hearing The assessment hearing is the next step in the approval process. A pressure sewer system will be installed which means all of the property owners will be responsible for the purchase, installation and maintenance of their own residential grinder pump station. The proposed project assessment is $12,700 for installation of sewer to the property line for each parcel in the project. This is the maximum amount that can be assessed. The property owners may also choose to add a $5,000 allowance to their assessment for the purchase and installation of their grinder pump station. For this option, the City will issue a $5,000 check to the property owner then include this amount in their assessment. The total assessment, with the grinder pump allowance, would be $17,700. Assessment Appeals In order to be eligible to file an assessment appeal, the property owner must submit a written objection to the assessment either before, or at, the assessment hearing. Submission of a written objection to the assessment allows the property owner to file a formal assessment appeal within 30 days of the assessment hearing. Exclusion from Project City policy allows for property owners with conforming septic systems to request "exclusion" from the project assessment. Continued use of the septic system is allowed as long as the system remains conforming to the septic regulations. In the event the system becomes nonconforming to any future septic regulations, connection to the sewer will be required at that time. Major repairs or enlargement of the septic system are not allowed and will require connection to sewer. Payment of a connection fee is required before connection to the sewer can be completed. This connection fee will be the $12,700 project assessment plus annual cost of living increases. This connection fee is adjusted annually in the City's fee schedule. • The proposed assessment is based on the project cost divided by eleven units. Only seven units will be included in the project assessment. Three properties have new conforming septic systems, and the owners have requested exclusion. The remaining unit, not assessed, is the Summit Beach Park property. The following property owners have requested, and qualify, for exclusion from the project. These parcels were not included in the assessment roll. Bruce Dayton, 965 and 990 Old Long Lake Road Maury Taylor, 550 East Long Lake Road Award of Contract The bid opening for this project was held on June 6th. Four bids were received for this project. The Fox Ridge and East Long Lake projects were bid together. The lowest responsible bidder was MinnComm Utility Construction Company, Mora Minnesota with a bid of$90,760 for the east Long Lake portion of the project. A bid tabulation and letter of recommendation, from the City Engineer, for a contract award to MinnComm Utility Construction Company is attached. After construction is complete, and final costs are known the actual assessment can still be adjusted downward, in a revised assessment roll, before submission to Hennepin County in December. This assessment roll lists an 8% interest rate, past practice has been to lower the interest rate dependant on the interest rate received on the project bonds. Eight percent is the maximum interest rate that can be charged. The actual interest rate on recently completed projects has been 6.25%. Unless a large number of assessment appeal notices are received, we are recommending Council approval of the attached resolutions to adopt the assessment roll and award the contract for this project to MinnComm Utility Construction Company in the amount of$90,760 for the East Long Lake portion of the project. COUNCIL ACTION REQUESTED: Motion to approve resolution adopting the assessment roll for the East Long Lake Sanitary Sewer Improvements. Motion to approve resolution awarding the contract for the East Long Lake Sanitary Sewer Improvements to MinnComm Utility Construction Company, Mora Minnesota in the amount of $90,760.