HomeMy WebLinkAbout06-26-2017 Council Work Session PacketOrono City Council Work Session
Monday, June 26, 2017
Council Chambers 5:00 p.m.
AGENDA
1. Orono Woods Contract
2. City Council Human Resource Committee Report
3. 2018 Goals and Budget
4. CSAH 112 Phase 2 Design review
5. Parks Commission — Recording Meetings
6. Short Term Rentals
Annual:
• Budget: Part of June, All of July, August and October.
• City Administrator & Police Chief Update (3 times per year for 15 minutes)
Additional topics:
• Variance Training
Previous Work Session Topics
May 22, 2017
• Orono LMCD Position Candidate
April 24, 2017
• HRA owned land discussion
• City Administrator Candidates
March 22, 2017
• CSAH 112 Phase 2 Update from Hennepin County
• Orono Road Planning and Funding
• Explanation of Council Memo Format — Planning Items
• Consent Agenda
• Minnetonka Beach Police Services Agreement Discussion
CITY OF ORONO MEMORANDUM
DATE:
June 26, 2017
TO:
Orono City Council
FROM:
Doug Reeder, Interim City Administrator
RE:
Orono Woods Contract
1. Purpose. To discuss a Declaration of Restrictive covenants for Orono Woods to replace the
existing lease.
2. Background. The City of Orono approved a TIF project in 2001 to help finance the construction of
a Senior Apartment which includes some below market units. At this time the owners of the building
have proposed to sell the building to a new owner. The new owner is an operator of many senior
buildings and has stated that their intent is to purchase the property to continue to operate it as a senior
building and to make improvements to the property.
3. Cost Participation. There is no cost to the city. If the city denies the request the TIF will remain
in effect until 2024 when the taxes will then go back to the taxing jurisdictions including the City of
Orono. The park dedication and SAC and WAC will be forgiven. If the TIF were extended for 4 years,
as requested, the City loss in tax revenue would be approximately $59,000 assuming no increase or
decrease in tax rate or market value.
Attachments
Exhibit A. Proposed Declaration of Restrictive Covenants
Exhibit B. Proposed Amendment to Developers Agreement
DECLARATION OF RESTRICTIVE COVENANTS
This Declaration of Restrictive Covenants (the "Declaration") is made and executed as of
2017 (the "Effective Date"), by
LLC, a Minnesota limited liability company
("Declarant"), to and in favor of the Orono Housing and Redevelopment Authority, a politic
subdivision under the laws of the State of Minnesota (the "HRA").
BACKGROUND
The HRA was previously the owner of fee title to certain real property located in the City
of Orono, Hennepin County, Minnesota, as legally described on Exhibit A (the "Property").
The HRA, and the City of Orono, a Minnesota municipal corporation (the "City"),
entered into a Development Agreement dated November 30, 2001 (as amended to date, the
"Development Agreement"), with Orono Senior Housing, LLC, a Minnesota limited liability
company (the "Original Developer"). The HRA and the Original Developer also entered into a
99 -year Ground Lease of the Property dated November 30, 2001, filed December 4, 2001, as
Document No. 3466808, as amended by First Amendment to Ground Lease dated December 1,
2006, filed December 29, 2006, as Document No. 4342059, (collectively, the "Ground Lease").
The transactions contemplated under the Development Agreement and the Ground Lease
involve the construction by the Original Developer of a 62 -unit senior rental apartment
development, parking facilities and related improvements on the Property (collectively, the
"Project"). The Project was financed, in part, pursuant to the proceeds of the bonds issued by the
City as its Senior Housing Revenue Bonds (Orono Woods Apartment Project) Series 2001A, its
Senior Housing Revenue Bonds (Orono Woods Apartment Project) Taxable Series 2001B, and
its Senior Housing Revenue Note (Orono Woods Apartment Project) Subordinate Series 2001C
(together the "Housing Bonds").
The Project is subject to certain tax increment financing as more particularly set forth in
the Development Agreement.
Pursuant to the terms of the Ground Lease, the Original Developer closed on the
mortgage financing made available through the proceeds of the Housing Bonds, constructed the
Project, leased the rental housing units to senior residents, and has managed and operated the
{00354123 }
Project up until the date hereof, all in compliance with the terms of the Development Agreement
and the Ground Lease.
With the approval of the City and the HRA, the Original Developer has, effective as of
the date of this document, sold and transferred its interest in the Project and under the Ground
Lease to the Declarant named above. In connection with the closing of the sale transaction, the
mortgage financing encumbering the Property and the Project securing the Housing Bonds has
been paid and satisfied in full, and of record. In addition, as part of the sale transaction, pursuant
to separate instruments, the HRA has simultaneously conveyed fee title to the Project and the
Property to Declarant, subject to the Development Agreement, and pursuant to separate
instruments, the parties have terminated and released the Ground Lease of record. Pursuant to a
separate instrument, the parties have amended the Development Agreement to delete any
reference to the Ground Lease, but the Development Agreement otherwise remains in full force
and effect, and as an encumbrance against the Property and the Project.
Even though the Ground Lease has been terminated, the parties intend that certain of the
covenants and restrictions previously contained in the Ground Lease will continue to encumber
the Property and the Project. Accordingly, the parties have entered into this Declaration for such
purposes.
NOW, THEREFORE, for One Dollar ($1.00) and other good and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree
that the following restrictions and covenants will be deemed to be imposed on the Project and the
Property:
1. Recitals. The above "Background" recitals are expressly incorporated in this
Declaration by reference as if fully stated as additional terms and conditions of this Declaration.
2. Submission of Property to Declaration. This Declaration will be recorded
against the Property. The Property is hereby subjected to the provisions of this instrument, and
the Property will be owned, occupied, leased, sold, conveyed, mortgaged or otherwise
transferred subject to covenants of this instrument.
3. Covenants. The Declarant covenants that during the "Term" (as defined below):
a. The rental housing units in the Project will be rented only to persons fifty-
five (55) years of age or older (the "Senior Housing Restriction"). The Senior Housing
Restriction will be deemed satisfied if a married couple rents a rental housing unit in the
Project and one of the spouses is 55 years of age or older, even though the other spouse is
younger than 55 years of age. Moreover, if a housing unit is leased to a married couple,
one of whom is 55 years of age or older, and one of whom is less than 55 years of age,
and if the older spouse dies, or due to health reasons must relocate to a nursing home or
similar facility, then the younger spouse remaining in the housing unit will continue to be
deemed to meet and satisfy the Senior Housing Restriction, even if he/she is less than 55
years of age.
100354123 }
2
b. To the extent permitted by law, Declarant will give preference in the rental
of rental housing units in the Project which become vacant in the following order of
priority (the "Orono Preference Requirement"):
To persons who are residents or former residents of the City;
ii. To persons who have a child who is a resident of the City;
iii. Persons who have at any time been full time employees of the City
or an agency or department of the City; and
iv. Persons who are residents or former residence of the City of Long
Lake.
The Orono Preference Requirement will apply only if there is a waiting list for
available housing units.
Except for the Senior Housing Restriction and the Orono Preference Requirement
Declarant will not discriminate upon the basis of race, color, creed, religion, ancestry, national
origin or sex, affectional preference, disability, marital status or status with regard to public
assistance, in the lease, or rental or in the use or occupancy of the Project. Any use of the Project
not authorized by this Section will be subject to the prior written approval of the HRA, which it
may deny in its absolute discretion.
4. Term. The restrictions and covenants of this Declaration will remain in effect
beginning on the Effective Date, and ending on the earlier of (i) December 31, 2042; or (ii) one
(1) year after the date of the substantial loss or destruction of the Property caused by fire,
windstorm, tornado, flood or other casualty, if the Project is not rebuilt within such year (the
"Term"). At the expiration of the Term, this Declaration will be null, void and of no further
force or affect without any further action, instrument or acknowledgment by the parties.
5. Covenants Running With the Land. Declarant hereby agrees that it is the
express intent that each of the affirmative and negative covenants and restrictions set forth above
shall be construed to be, deemed, and is hereby declared to be a covenant running with the
Property and that the benefit and burden of such covenants and restrictions shall pass to, and be
binding upon Declarant's successors and assigns and shall be perpetual during the Term. Each
and every contract, lease, conveyance, agreement or other instrument hereafter executed
covering or conveying the Property or any part or portion thereof shall conclusively be held to
have acquired such interest in the Property or any portion thereof subject to the encumbrance of
this instrument, regardless of whether or not such instrument is set forth or referred to, or
specifically agreed to be performed by any such transferee, in any such contract, lease,
conveyance, agreement or other such instrument.
6. Remedies, Enforceability. In the event of a violation, or attempted violation of
any of the covenants or restrictions above, the HRA may institute and prosecute any proceeding
at law or in equity to abate, prevent or enjoin any such violation or to specifically enforce the
100354123 }
3
covenants therein set forth. Notwithstanding any other provision hereof, enforcement of these
covenants and restrictions shall not result in any claim against the Project, or against the rents or
other income from the property. Until terminated or deleted as hereinafter provided, the
provisions hereof are imposed upon and made applicable to the Property and the Project and
shall be enforceable against the Declarant, each purchaser, grantee, owner or lessee of the Project
and the respective heirs, legal representatives, successors and assigns of each. No delay in
enforcing the provisions of said covenants and restrictions as to any breach or violation shall
impair, damage or waive the right to enforce the same or to obtain relief against or recover for
the continuation or repetition of such breach or violation or any similar breach or violation
thereof at any later time or times.
7. Attorneys' Fees to Prevailing Party. In the event of any litigation between the
parties under any of the provisions of this instrument, the non -prevailing party to such
litigation agrees to pay to the prevailing party all costs and expenses (including, without
limitation, expert fees, costs of investigation, deposition costs, travel costs and reasonable
attorneys' fees) incurred by the prevailing party in such litigation. The determination of
whether a party is a "prevailing party," and the reasonable amount of attorneys' fees and other
costs recoverable, will all be reserved to and decided by the Judge presiding over such litigation.
The parties agree that the amount of attorneys' fees and other costs which may be awarded must
bear a reasonable relationship to, and must be limited by the Judge to a reasonable amount in
view of, the amount recovered or the relief obtained by the prevailing party.
8. Estoppel Certificate. Within fifteen (15) days after written request by any party
to this instrument, the other party will provide an executed and acknowledged certificate in
recordable form confirming (to the extent accurate) that this instrument remains in full force and
effect at such time, that there are no defaults or claimed defaults by any party under this
instrument, and providing such further factual assurances as may be reasonably requested.
9. Notices. Any notice or election herein required or permitted to be given or
serviced by any party hereto upon the other will be in writing and delivered in person, by email,
by electronic pdf, or recognized overnight delivery service (i.e., Federal Express, UPS, etc.),
addressed as follows:
If to Declarant: , LLC
c/o Lang -Nelson Associates, Inc.
4601 Excelsior Blvd, Suite 650
Minneapolis, MN 55416
Email: caitlinglanel.com
With a Copy to: David E. Kirkman
Ravich Meyer Kirkman McGrath Nauman
& Tansey, A Professional Association
150 South Fifth Street, #3450
Minneapolis, MN 55402
Email: dekirkmangravichmeyer.com
100354123 }
4
If to HRA: Orono Housing and Redevelopment Authority
Attn:
With a Copy to:
Email:
Email:
Any such communication, if mailed as provided herein, will be deemed to have been received on
the expiration of four (4) business days after mailing. Any such communication, if sent by
recognized overnight delivery service (i.e., Federal Express, UPS, etc.) will be deemed to have
been received on the first business day after the communication is sent by such means. Any
communication personally delivered or sent by email or electronic pdf will be deemed to have
been given upon delivery thereof in the manner above provided on the date delivered. If the last
day of a period within which either party is required or allowed to provide a notice, demand,
offer, election, acceptance or other communication hereunder should fall upon a Saturday,
Sunday or legal holiday then, the next full business day will be included in such period and such
notice, offer, demand, request or communication may be made and given on such next full
business day.
10. Governing Law. This Declaration will be governed by and construed in
accordance with the laws of the State of Minnesota.
[SEPARATE SIGNATURE PAGE ATTACHED]
100354123 }
5
IN WITNESS WHEREOF, the undersigned has executed this instrument as of the day
and year first indicated above.
,LLC,
a Minnesota limited liability company
Francis W. Lang
Its:
STATE OF MINNESOTA )
ss.
COUNTY OF HENNEPIN )
The foregoing instrument was acknowledged before me this day of
2017, by Francis W. Lang, the of
LLC, a Minnesota limited liability company, on
behalf of said company.
Notary Public
100354123 }
6
ORONO HOUSING AND REDEVELOPMENT
AUTHORITY, a politic subdivision under the
laws of the State of Minnesota
WE
STATE OF MINNESOTA )
ss.
COUNTY OF HENNEPIN )
Its:
The foregoing instrument was acknowledged before me this day of
2017, by the
of the Orono Housing and Redevelopment Authority, a politic
subdivision under the laws of the State of Minnesota.
Notary Public
THIS INSTRUMENT WAS DRAFTED BY:
Ravich Meyer Kirkman McGrath Nauman
& Tansey, A Professional Association
150 South Fifth Street, Suite 3450
Minneapolis, MN 55402
100354123 }
7
EXHIBIT A
TO
DECLARATION OF RESTRICTIVE COVENANT
LEGAL DESCRIPTION OF THE PROPERTY
Parcel 1:
Lot 2, Block 1, Orono Ambar, according to the recorded plat.
Hennepin County, Minnesota
Torrens Property
Parcel 2:
Together with an easement for ponding purposes over part of the land depicted as Parcel 242A
on Minnesota Department of Transportation Right of Way Plat No. 27-56, filed August 23, 1994,
as Document No. 2544283, and taken by the State of Minnesota in Amended Final Certificate
dated December 17, 1998, filed January 7, 1999, as Document No. 3106315, as created and
described in Easement Agreement dated March 16, 1998, filed May 22, 1998, as Document No.
3017952.
{00354123 }
AMENDMENT
TO
DEVELOPMENT AGREEMENT
This Amendment to Development Agreement is made and entered into effective as of
, 2017, between and among the City of Orono, a municipal corporation (the
"City"), and the Orono Housing and Redevelopment Authority, a body corporate and politic, and
a political subdivision (collectively, the "HRA"), and ,
LLC, a Minnesota limited liability company (the "Developer").
BACKGROUND
The City, the HRA and Orono Senior Housing, LLC, a Minnesota limited liability company
(the "Original Developer") are parties to that certain Development Agreement relating to Orono
Woods Apartments (including Tax Increment Financing District No. 1-1) dated November 30,
2001 (collectively, the "Development Agreement"). All capitalized terms which are defined in the
Development Agreement will have the same meaning(s) when used in this Amendment.
Developer named above has succeeded to the interests of the Original Developer under the
Development Agreement, and with respect to the Development Property and the Project.
Developer named above will for all purposes be deemed to be the "Developer" under the
Development Agreement.
Effective as of the date of this Amendment, the Ground Lease referenced in the
Development Agreement has been terminated, and the City/HRA has conveyed fee title to the
Project and the Development Property to the Developer, subject to the terms of the Development
Agreement, as amended hereby. The Housing Bonds referenced in the Development Agreement
have been paid and satisfied of record and in full.
The parties wish to amend and modify certain provisions of the Development Agreement,
and have entered into this instrument to memorialize such changes.
NOW, THEREFORE, the parties agree as follows:
1. Term. The date of "February 1, 2024" appearing in Section 1.1(w) of the
Development Agreement is hereby amended to read: "
2. Signatures in Counterparts and/or by Electronic Transmission. The undersigned
agree that this instrument may be signed in any number of counterparts, each of which will
constitute an original, and that an electronic pdf transmission of any signature, of any party, will
be deemed as enforceable and effective as an original signature. All such counterparts together
will constitute one and the same instrument.
{00354631 1
3. Development Agreement Unaffected. Except as modified or amended by this
instrument, the Development Agreement is and will remain in full force and effect pursuant to its
terms.
IN WITNESS WHEREOF, the parties have executed this instrument effective as of the
date first indicated above.
CITY OF ORONO,
a municipal corporation under the laws
of the State of Minnesota
Its:
ORONO HOUSING AND REDEVELOPMENT
AUTHORITY, a political subdivision under the
laws of the State of Minnesota
wo
Its:
DEVELOPER:
, LLC,
a Minnesota limited liability company
By:
Francis W. Lang
Its:
CITY OF ORONO MEMORANDUM
DATE: June 26, 2017
TO: Orono City Council
FROM: Doug Reeder, Interim City Administrator
RE: City Council Human Resources Committee Report
The Human Resources Committee met on June 15t' to discuss several staff issues. Here is what
was discussed and the conclusions.
1. Finance Director
The Finance Director has been on sick leave since the first week of May and the latest report
is that he will be out at least until July 12. It is not certain that he will return then or if he will
return full time or part time. It is certain he will not return before then by doctors' orders.
There is potentially a scenario that he will not return.
This is a critical time of year for finance because we have not completed the Audit and need
to begin the 2018 General Fund Budget. The Assistant Finance Director has worked with the
Finance Director for only about 5 months, considering the time he was gone on vacation and
she is not in a position to lead either the budget or audit preparation. With any of these
options we will need to bring the Payroll/Utility Billing Specialist in full time to handle some
finance functions.
The options presented to the Human Resources Committee were the following.
a. Hire a consultant to coach the Assistant Finance Director and prepare some of the needed
documents.
b. Try to find an Interim Finance Director (I am reaching out to two whom I have worked
with)
c. Do nothing and hope the Finance Director comes back soon.
Recommendation
Hire a consultant to help prepare for the audit and to assist in budget preparation.
A proposal from Abdo Eick and Meyers will be received on Monday and will be
presented to the City Council at the Work Session. This company is currently under
contract with many cities to supplement the city staff. They have an annual contract with
Wayzata to handle the higher level financial work and have also worked with Medina.
They have the full capability to keep the city finances operational and will work on an
hourly basis as needed.
2. Vacancy in Front Desk Position
With the resignation of Rachel Dodge decisions have to be made concerning the staffing of
the front desk. She was finished on June 16th. City Administrator met with the new union
representative this week to see what the union concerns are about creating a new position at
the front desk due to the vacancy.
Options presented:
a. Proceed with the REORG plan in place before the union issue was raised which was to
eliminate Rachel's position at the end of June, advertise for a new higher level person to
handle the planning, building and engineering issues at the front desk, and allow Monica
Fadness to take a phased retirement and work full time until she reached 65.
b. Offer the new full time higher level position to Monica and monitor the performance to
see if she adequately handles the additional assignment.
c. Advertise the new higher level position and allow Monica to apply and if she is the best
applicant give her the job. If not allow her to go part time and phased retirement.
Recommendation
Committee focused on option b or c. Staff would prefer c. Union is ok with a,b,c
3. Golf Course Superintendent
The City Engineer is recommending that we hire a full time person to replace the part time
golf course superintendent when he retires at the end of the year. The full time person would
manage the golf Course and parks in the summer and in the winter would manage the parks
and be available for winter activities such as plowing. An important reason for this
recommendation is that it may be very difficult to hire a well-trained golf course manager
who only works in the summer months. Here are the options:
A. Hire full time
B. Hire part time.
Recommendation
Committee recommends we hire full time. This is on this agenda.
Attachments
Exhibit A. Abdo, Eick & Meyers Information
Steve McDonald
Page 1 of 2
client Mortal (client-portal.html)
ABDO Client Payment(https:llepayment.epymtseNee.00m/epay.jhiml?produe[CodensPayment&billedd=AEMBbilierGroupld=AEM&country4ode=US)
OUR FIRM C[t- I(A*ML) PARTNERS (OUR-AARTNERS.HTML) INDUSTRIES (INDUSTRIES.HTML)
ER6V
rf RVICES.HTML) CAREERS (JOIN-THE-TEAM.HTML) CONTACT US (CONTACT.HTML)
.rrrt chxeManra Lwtgr rnnta
Home (index.htmi) � Partners (our-pariners.html) > Steve McDonald
Partners (our-
paRners.htmi)
_
Steve McDonald, CPA
Jay Abdo (our-partnerslay-
abdo.html)
Managing Partner
Jack Abdo (our-
Under Steve's leadership,AEM
•'
partnerslack-abdo.htmi)
has helped thousands o
Steve Anseth (our-
governments, nonprofits,
- g
pariners/steve-anseth.html)
p
. businesses, and individuals
Andy Berg (our-
partners/andy-berg.html)
hrOLlh0
tg ut Minnesota find
Education
their path to success.
Minot State University,
Scott Danger (our-
partners/scott-danger.html)
B.S. in Accounting
As a culinary enthusiast, Steve knows that quality ingredients
Stephen Dennis (our-
make an ordinary meal extraordinary. By the same token, he also
Professional Memberships
partners/stephen-
dennis.html)
understands how a quality, highly trained staff can take an
accounting firm—and its clients—to the next level.
Minnesota Government
Brad Falteysek (our-
Finance Officers
partners/brad-
Under Steve's leadership, Abdo, Eick & Meyers has experienced
Association
falteysek.html)
exceptional growth. "We ve spent a lot of time on staff
Rick Francis (our-
development, investing in everything from technical skills to
Minnesota Association of
partnerslrick-francis.html)
leadership and management skills," explains Steve. "We're
School Business Officials
Kevin Kalal (our-
committed to helping our people grow. And, in tum, we can better
Minnesota society of
partnerslkevin-kalal.html)
assist our clients in their own growth.'
Certified Public
Accountants, Government
Al Landgraff (our-
partnerslal-landgraff.html)
Steve equips his people with a process that is completely client-
Accounting and Auditing
centered. "AEM is focused on helping our clients find success. We
p g
Committee, Past
Scott Mason (our-
go beyond simply providing tax or auditing services—we're here to
Chairman of the City
partnerslscott-mason.html)
partner with them to simplify complexities and solve their
P fy lexities P
Report Review and School
Doug McDonald (our-
challenges."
District Report Review
partners/doug-
modonald.html)
Since joining the firm in 1991, Steve has helped governments,
Committees
nonprofits, businesses, and individuals throughout Minnesota find
American Institute of
Steve McDonald (aur -
partners/steve-
their path to success. After graduating from Minot State
Certified Public
mcdonald.html)
University, he came right to work for AEM. "I was inspired by a
Accountants
Jean McGann (our-
business case study project in college—my accounting skills
Government Finance
partnersCean-mcgann.html)
helped me in knowing how to improve the business. I liked being
officers Association,
Kyle Meyers (our -
able to help a company be better."
Special Review
partners/kyle meyers.html)
When he's not cooking up a gourmet meal, he enjoys reading,
Committee
Judd Nordquist (our-
sports of all types, and staying involved in the activities of his
partnemrjjudd-
three children.
nordquist.html)
Tom Olinger (our-
Contact Steve at steven.mcdona]dA@aemcpas.co
pariners/tom-olinger.html)
(mailto:steven.mcdonald@aemcpas.com
Direct Line 952.715.3002
http://www.aemepas.com/our-partners/steve-mcdonald.html 6/21/2017
CPA Firm, & Accounting Consultants - Abdo, Eick & Meyers (Mankato, Edina and Minn... Page 1 of 2
Client Portal (cilent-portal.html)
AR
F ` „ y BDO Cllent Payment(https:llepayment.epymtsePAce.comlepay.jhtml7productCode=ePayment&billedd=AEM&billerGroupld=AEM&countryCode=US)
OUR FIRM]CCfflTj(M&ML) PARTNERS (OUR-PARTNER5.HTML) INDUSTRIES (INDUSTRIES.HTML)
ERV Wm6ftmidau
hVICES.HTML) CAREERS (JOIN-THE-TEAM.HTML) CONTACT US (CONTACT.HTML)
1 Md AL
Home (index.html) r Our Firm
Our Firm (cpa-firm.htm1)
People + Process (cpa-
firm/beyond-the-
numbers.html)
Success Stories (cpa-
fimVSuccess-Stories. html)
News (cpa-firminews.html)
Testimonials (cpa-
firmltestimonials. html)
Resources (cpa-
fimdresources.html)
Success Stories (cpa-ftmtlSuccess-Stories.html)
h4://www.aemepas.com/cpa-firm.htrnl 6/21/2017
Our Firm
we're more
Abdo, Eick & Meyers first opened its doors in 1963 in Mankato,
than
Founder Joe Abdo wasable to establish the firmthanks to a
accountants;
100+MN.
$15,000 loan from his hardworking, Lebanese -immigrant mother.
We're your
NUMBER OF HOURS SPENT
Today, Abdo, Eick & Meyers is ranked as a "Top 25 Accounting
trusted
TRAINING NEW HIRES
Firm' by the Minneapolis/St. Paul Business Journal. Under
advisors.
Find Out More ,(epa-
Ma nag ingPartner Steve McDonald's (our-Iters/steve-
tlrrn/beyond-the-
mcdonald.html) leadership, our professionals deliver creative,
For US, 'Going Beyond the
numbers.html)
one -of -a -kind solutions to help individuals, businesses, and
Numbers' means that we
organizations solve their challenges.
go well beyond traditional
accounting and auditing
We work hard for those who matter most—clients, employees,
to deliver solutions that
family, and community—and celebrate their successes as our
help you succeed. we
own. We look forward to'Going Beyond the Numbers'to help you
carefully seek out the best
celebrate yours.
People n -
the-numbers.htmP
People +Process (cpa-firmlbeyons[-the-numbers.html)
slide=l) and trust them to
carry out a proven, client -
We know how important numbers are. But we also know
centered Process (coa-
there's more to your story than balance sheets and bank
statements.
numbers.html?Aide=21.
Read More ) (cpa-firm/beyond-the-numbers.html)
Success Stories (cpa-ftmtlSuccess-Stories.html)
h4://www.aemepas.com/cpa-firm.htrnl 6/21/2017
Jean McGann
Page 1 of 2
ryj�j {/�'r Client Portal (client-portal.html)
A
i �''D "� Client Payment(https:/Iepayment.epymtBervice.com/epay.jhtml?productCode=ePayment&billerld=AEMBbillerGroupld=AEM&countryGode=US)
OUR FIRMEfflFT(M&ML) PARTNERS (OUR-PARTNERS.HTML) INDUSTRIES (INDUSTRIES.HTML)
T h u ���V1cES.HTML) CAREERS (JOIN-THE-TEAM.HTML) CONTACT US (CONTACT.HTML)
Home (index.html) > Partners (our-partners.html) > Jean McGann
Partners (our-
a html}
Jean McGannGPA
.� ,•
.,
JAbdo
Jay Abdo (our-partne�ay-
,
�
abdo.html)
President of AEM Financial Solutions, Partner
{
Jack Abdo
`
(our-
.- As a Partner and President of
�f
'
partnersrack-abdo. html)
ie
F `
AEM Financial Solutions, LLC,
Steve Anseth (our-
partners/steve-anseth.html)
Jean develops creative,
p
fit ._ customized solutions to hetP
*'
Andy Berg (our-
partners/andy-berg.html)
e.ft ._
her clients uncover potential
Education
cost -savings and operate more efficiently.
Buena vista university,
Scott Danger (our-
partners/scott-danger.html)
B.A. in Accounting
As a dedicated volunteer, Jean is passionate about helping
Stephen Dennis (our-
community-based organizations—specifically those in which her
Professional Memberships
partnem/stephen-
dennis.html)
children are involved—look ahead to the future and find s to
ways
succeed.
American Institute of
Brad Falteysek (our-
Certified Public
partners/brad-
Likewise, in her role as President of AEM Financial Solutions, LLC,
Accountants
falteysek.html)
Jean strives to equip local governments and nonprofits with a
Rick Francis (our-
clear path to success.
Minnesota Society of
partners/rick-francis.html)
Certified Public
"Having the best systems in place—whether that translates to a
Accountants
Kevin Katal (our-
partners/kevin-kalal.html)
group engaged parents ora proven set of internal controls—is
g p of ed g g p P
Government Finance
key to the longevity of any organization," she says.
officers association, of
Al Landgraff (our-
partners/al-landgraff.html)
AEM Financial Solutions is a company dedicated to providing day -
the United States and
Scott Mason (our-
to -day accounting and financial management services for local
Canada
partners/scott-mason.html)
governments and nonprofits. Since coming on board in 2013,
Minnesota Government
Jean has devoted her practice to supporting clients with one -of -a-
Finance Officers
Doug McDonald (our-
partnersldoug-
kind solutions that mitigate costs and boost efficient
g y
Association
mcdonald.html)
Jean's ability to drive success within organizations stems from
Minnetonka Girls Softball
Steve McDonald (our-
partners/steve-
over 15 years of government finance and audit experience, along
Association, Treasurer
modonaid.html)
with six years of experience as an operations leader for a Big Four
accounting firm. She is known for her strengths in the
Jean McGann (our-
partnersljean-mogann. html)
identification and implementation of cost containment processes,
policy development, internal control evaluation, and project
Kyle Meyers (our-
management.
partnersAyle-meyers.html)
Judd Nordquist (our-
When she's not contributing her time or expertise, Jean can be
partners/judd-
found spending time with family and friends. She resides with her
nordquist.html)
husband and two children in the Twin Cities, where she enjoys
Tom Olinger (our-
outdoor activities with her family, reading, and playing the piano.
partners/tom-oli nger.html)
Contact Jean at: jean.mcgann@aemfinancialsolutions,.com
Direct Line 952.715.3059
http://www.aemcpas.com/our-partners/J*ean-mcgann.html 6/21/2017
Jean McGann
Karen Post (our-
partners/karen-post.html)
Chris Powers (our-
partners/chris-powers. html)
Brad Reich (our-
partnerslbrad-reich.html)
Matt Ringwelski (our-
partners/matt
ringwelski.html)
Josh Sherburne (our-
partnersfjosh-
sherbume.html)
Andy Thom (our-
Partnerslandy-thom.html)
Steve Toelle (our-
partners/steve-toel le. htm I)
I /1
AVERAGE NUMBER OF
HOURS JEAN SPENDS
VOLUNTEERING EACH
YEAR
Linked
_(https://www.linkedin.comlinI.jeanmcaann)
Click hereh ww aem s com/aem-financial-
sol i ns.html) to learn more about AEM Financial Solutions.
0 2017Abdo, Eick & Meyers, LLP. Edina Office
Site Map (site-map.himl) / Privacy Policy (privacy- 5201 Eden Avenue, Ste 250
policy.htmG P 952.835.9090 / F 952.835.3261
Minneapolis Web Design info@aemcpas.com
(http!/www,plaudit.com/minneapolis-web- (mallto:info@aemcpas.com)
design.htm!) by Plaudit Design
(ht1pJ/www.plaudft,com/)
Mankato OHlee
100 warren Street, Ste 600
P 507.625.2727 / F SD7.388.9139
info@aemcpas.com
(mal Ro:info@laemcpas.com)
http://www.aemcpas.com/our-partners/jean-mcgann.html
site search...
Page 2 of 2
■ 5.i."'r
6/21/2017
CITY OF ORONO MEMORANDUM
DATE:
June 26, 2017
TO:
Orono City Council
FROM:
Danielle Amira, Accountant
RE:
2018 Budget
Budget Worksheets for the 2018 General Fund budget were disturbed at the end of May to the
department heads. This marks the beginning of the 2018 budget process which will conclude
with the adoption of the 2018 budget and tax levy on December l lth 2017.
Prior to preparing a draft budget, staff would like Council's input in the areas of the tax levy and
spending priorities. This input will assist the Administrator and the Finance Department in
determining which department funding requests to include in the draft budget. Budget meeting
will be held with the Administrator in early July. Following that a draft budget will be prepared
and discussed in July. The Councils input in July will be used to prepare an updated draft budget
which will be discussed in August. Input from the August meeting will be incorporated into the
preliminary budget which will be televised for the public in September. The preliminary budget
and tax levy will be adopted on September 25th 2017.
2017 Budget Factors:
Revenue:
1. Property values have been increasing for the last few years. Last year's increase
was 7.8%; the increase for 2017 (taxes collectable 2018) is currently estimated to
be 5.2%. While property values themselves do not impact the City's ability to set
the tax levy at a level needed to fund operations, the changing values do impact
the City's tax rate.
2. Revenues for development (building permits, variances, subdivisions) have
increased significantly over the past couple of years. However, at this point in the
year, it is projected that building revenue budgets will be unchanged from 2017 to
2018.
3. Interest earnings have continued to be constrained by historically low interest
rates. The Federal Reserve did increase rates in 2016, however this increase did
not significantly change the City's projected interest earnings. Any adjustment to
interest earnings will be based on the Federal Reserve's actions, not on
speculation.
4. The Mound Service contract included an inflator of 2.5% and will increase by
$42,635 for 2018. The Spring Park and Minnetonka Beach contract rates will
remain flat at per their new contracts.
The revenue sources identified above represent 90% of the General Fund Revenue budget. The
remaining revenue sources will likely be flat and are unlikely to significantly impact the overall
revenue budget.
Expenditures:
1. 2017 was the start of a 3 year labor contract with the Patrol and Sergeant Unions.
Wages represent a significant portion of the Police budget. The wage increase will
be 2.5%. Which is approximately $60,000.
2. Two new employee unions will make it difficult to project wages at this point.
Contract negotiations will play an important role in the 2018 General Fund
budget. If there was a 2.5% increase, the cost is estimated to be around $40,000.
3. Workers Compensation insurance is estimated to be increasing between 3-6%.
Our experience modification factor is projected (subject to change) to go down
from 1.0 to 0.93.
4. 2018 will be an election year. The expenditures in 2016 totaled $18,725. With
Absentee Voting rising in popularity, Council might want to consider keeping this
at the same level.
The Expenditure changed listed above are the increases that are known at this time. As the
budget process progresses, additional increases or decreases may be identified.
Issues for discussion:
Tax Levy
Staff is requesting guidance on the amount that the Council is comfortable with for a tax levy.
The 2017 budget the council did include an additional levy increase of $253,000 specifically for
road funding. Council has indicated they would be comfortable with a $500,000 levy for 2018
and $750,000 for 2019 for roads. A fully funded road program would be $1,050,000.
Wages
As already mentioned there are two new unions and contract negotiations are just beginning or
have yet to begin. The draft budget will include an amount in the contingency line item to cover
estimated costs associated with a new labor agreements. The council will need to make a
decision on step increases and cost of living increases for non-union employees.
Health Insurance
The contribution that the City makes toward health insurance represents a significant General
Fund expenditure. In 2017 the contribution is $1,255 per month for families, and $915 per
month for individuals and waivers. The LOGIS group completed the RFP process and selected
Health Partners as the insurance carrier for 2017 — 2021. In 2018 the cost will go up by 9% to all
plans.
Attachments
Exhibit A. 2017 Year -to -Date Reports (Unadjusted)
Exhibit B. 2018 Budget Process
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 6 MONTHS ENDING JUNE 30, 2017
GENERALFUND
PERIOD YTD BUDGET UNEXPENDED PCNT
iLLYLi]3: [Koillue]L
101-41110-101
FULL-TIME EMPLOYEES REGULAR
8,808.41
8,808.41
18,200.00
9,391.59
48.4
101-41110-122
FICA
673.81
673.81
1,390.00
716.19
48.5
101-41110-151
WORKER'S COMP INSURANCE PREM
.00
.00
70.00
70.00
.0
101-41110-301
AUDITING AND ACCT'G SERVICES
.00
.00
.00
.00
.0
101-41110-433
MEMBERSHIPS
27,795.25
27,795.25
63,990.00
36,194.75
43.4
101-41110-437
TRAINING & DEVELOPMENT
325.00
325.00
500.00
175.00
65.0
101-41110439
MEETING EXPENSES
441.02
441.02
1,000.00
558.98
44.1
101-41110-489
OTHER MISCELLANEOUS CHARGES
16.20
16.20
.00 (
16.20)
.0
101-41300-142
TOTAL MAYOR & COUNCIL
38,059.69
38,059.69
85,150.00
47,090.31
44.7
101-41300-101
FULL-TIME EMPLOYEES REGULAR
77,308.20
77,308.20
197,790.00
120,481.80
39.1
101-41300-102
FULL-TIME EMPLOYEES OVERTIME
.00
.00
1,300.00
1,300.00
.0
101-41300-103
PART-TIME EMPLOYEES
36,040.00
36,040.00
.00 (
36,040.00)
.0
101-41300-104
TEMPORARY EMPLOYEES REGULAR
3,547.50
3,547.50
10,500.00
6,952.50
33.8
101-41300-111
OTHER
.00
.00
.00
.00
.0
101-41300-121
PERA
5,636.60
5,636.60
14,930.00
9,293.40
37.8
101-41300-122
FICA
8,704.68
8,704.68
16,030.00
7,325.32
54.3
101-41300-135
CITY BENEFIT CONTRIBUTION
14,235.00
14,235.00
37,020.00
22,785.00
38.5
101-41300-142
UNEMPLOYMENT BENEFIT PAYMENTS
.00
.00
.00
.00
.0
101-41300-143
OPEB EXPENSE
.00
.00
.00
.00
.0
101-41300-151
WORKER'S COMP INSURANCE PREM
.00
.00
1,280.00
1,280.00
.0
101-41300-208
BOOKS & PERIODICALS
88.40
88.40
300.00
211.60
29.5
101-41300-319
PROFESSIONAL SERVICES
2,185.00
2,185.00
6,000.00
3,815.00
36.4
101-41300-331
TRAVEL EXPENSES
900.00
900.00
4,000.00
3,100.00
22.5
10141300-340
GENERAL ADVERTISING
.00
.00
.00
.00
.0
101-41300433
MEMBERSHIPS
.00
.00
1,000.00
1,000.00
.0
101-41300437
TRAINING & DEVELOPMENT
1,719.43
1,719.43
3,500.00
1,780.57
49.1
10141300-439
MEETING EXPENSES
142.86
142.86
500.00
357.14
28.6
101-41300-489
OTHER MISCELLANEOUS CHARGES
167.82
167.82
3,000.00
2,832.18
5.6
TOTAL ADMINISTRATION
150,675.49
150,675.49
297,150.00
146,474.51
50.7
FOR ADMINISTRATION USE ONLY 50 % OF THE FISCAL YEAR HAS ELAPSED 06/22/2017 08:29AM PAGE: 4
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 6 MONTHS ENDING JUNE 30, 2017
GENERALFUND
PERIOD YTD BUDGET UNEXPENDED PCNT
101-41410-102
FULL-TIME EMPLOYEES OVERTIME
.00
.00
1,000.00
1,000.00 .0
101-41410-104
TEMPORARY EMPLOYEES REGULAR
.00
.00
.00
.00 .0
101-41410-121
PERA
.00
.00
80.00
80.00 .0
101-41410-122
FICA
.00
.00
80.00
80.00 .0
101-41410-142
UNEMPLOYMENT BENEFIT PAYMENTS
.00
.00
.00
.00 .0
101-41410-208
BOOKS & PERIODICALS
.00
.00
.00
.00 .0
101-41410-221
EQUIPMENT PARTS & ACCESSORIES
.00
.00
2,000.00
2,000.00 .0
101-41410-240
SMALL TOOLS AND MINOR EQUIP
.00
.00
.00
.00 .0
10141410-319
PROFESSIONAL SERVICES
.00
.00
.00
.00 .0
10141410-322
POSTAGE
.00
.00
.00
.00 .0
10141410-331
TRAVEL EXPENSES
.00
.00
.00
.00 .0
10141410-340
GENERAL ADVERTISING
.00
.00
.00
.00 .0
10141410-412
BUILDING RENTALS
.00
.00
.00
.00 .0
10141410-415
OTHER EQUIPMENT RENTALS
.00
.00
.00
.00 .0
10141410-437
TRAINING & DEVELOPMENT
.00
.00
.00
.00 .0
10141410-439
MEETING EXPENSES
.00
.00
.00
.00 .0
10141410489
OTHER MISCELLANEOUS CHARGES
.00
.00
.00
.00 .0
1,000.00
TOTAL ELECTIONS
.00
.00
3,160.00
3,160.00 .0
FINANCE DEPARTMENT
101-41500-101
FULL-TIME EMPLOYEES REGULAR
102,244.40
102,244.40
210,430.00
108,185.60
48.6
101-41500-102
FULL-TIME EMPLOYEES OVERTIME
.00
.00
200.00
200.00
.0
101-41500-103
PART-TIME EMPLOYEES
8,917.44
8,917.44
22,520.00
13,602.56
39.6
101-41500-104
TEMPORARY EMPLOYEES REGULAR
.00
.00
.00
.00
.0
10141500-121
PERA
8,337.24
8,337.24
17,470.00
9,132.76
47.7
10141500-122
FICA
8,205.93
8,205.93
17,820.00
9,614.07
46.1
10141500-135
CITY BENEFIT CONTRIBUTION
19,791.89
19,791.89
52,080.00
32,288.11
38.0
10141500-142
UNEMPLOYMENT BENEFIT PAYMENTS
.00
.00
.00
.00
.0
101-41500-143
OPEB EXPENSE
.00
.00
.00
.00
.0
10141500-151
WORKER'S COMP INSURANCE PREM
.00
.00
1,610.00
1,610.00
.0
101-41500-208
BOOKS & PERIODICALS
.00
.00
.00
.00
.0
101-41500-301
AUDITING AND ACCT'G SERVICES
.00
.00
.00
.00
.0
101-41500-331
TRAVEL EXPENSES
47.08
47.08
200.00
152.92
23.5
101-41500-433
MEMBERSHIPS
290.00
290.00
340.00
50.00
85.3
101-41500-437
TRAINING & DEVELOPMENT
100.00
100.00
1,000.00
900.00
10.0
TOTAL FINANCE DEPARTMENT
147,933.98
147,933.98
323,670.00
175,736.02
45.7
10141550-142 UNEMPLOYMENT BENEFIT PAYMENTS
.00 .00
.00
.00
.0
10141550-302 ASSESSING SERVICES
.00 .00
180,000.00
180,000.00
.0
TOTAL ASSESSING
.00 .00
180,000.00
180,000.00
.0
FOR ADMINISTRATION USE ONLY
50 % OF THE FISCAL YEAR HAS ELAPSED
06/22/2017 08:29AM
PAGE: 5
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 6 MONTHS ENDING JUNE 30, 2017
GENERALFUND
PERIOD YTD BUDGET UNEXPENDED PCNT
.00
LAW/LEGAL SERVICES
10141600-305
LEGAL -RETAINER
101-41600-306
LEGAL -PROSECUTION
101-41600-307
LEGAL -CONSULTING
10141600-308
CODE ENFORCEMENT
10141600-309
JAIL CHARGES
50,000.00
TOTAL LAW/LEGAL SERVICES
60.5
HUMAN SERVICES
101-41800-490
CONTRIBUTIONS TO CIVIC ORG'S
2,979.50
TOTAL HUMAN SERVICES
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 6 MONTHS ENDING JUNE 30, 2017
GENERALFUND
PERIOD YTD BUDGET UNEXPENDED PCNT
.00
.00
.00
.00
.0
12,203.96
12,203.96
40,000.00
27,796.04
30.5
30,227.16
30,227.16
50,000.00
19,772.84
60.5
1,020.50
1,020.50
4,000.00
2,979.50
25.5
2,226.56
2,226.56
10,000.00
7,773.44
22.3
45,678.18
45,678.18
104,000.00
58,321.82
43.9
.00
.00
12,400.00
12,400.00
.0
.00
.00
12,400.00
12,400.00
.0
FOR ADMINISTRATION USE ONLY 50 % OF THE FISCAL YEAR HAS ELAPSED 06/22/2017 08:29AM PAGE: 6
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 6 MONTHS ENDING JUNE 30, 2017
GENERALFUND
PERIOD YTD BUDGET UNEXPENDED PCNT
CENTRAL SERVICES
10141900-201
OFFICE SUPPLIES
3,035.59
3,035.59
14,000.00
10,964.41
21.7
101-41900-221
EQUIPMENT PARTS & ACCESSORIES
3,599.79
3,599.79
3,000.00 (
599.79)
120.0
101-41900-223
BLDG/GROUNDS MAINT. SUPPLIES
2,386.17
2,386.17
3,500.00
1,113.83
68.2
10141900-301
AUDITING AND ACCT'G SERVICES
9,985.00
9,985.00
20,000.00
10,015.00
49.9
101-41900-310
LOGIS-APPLICATIONS
.00
.00
.00
.00
.0
10141900-311
DATA PROCESSING COMMUNICATION
.00
.00
.00
.00
.0
10141900-312
BANK FEES
1,564.17
1,564.17
4,500.00
2,935.83
34.8
101-41900-319
PROFESSIONAL SERVICES
6,360.94
6,360.94
18,000.00
11,639.06
35.3
101-41900-321
TELEPHONE
4,318.63
4,318.63
10,000.00
5,681.37
43.2
101-41900-322
POSTAGE
8,782.18
8,782.18
11,000.00
2,217.82
79.8
101-41900-329
INTERNET/OTHER COMMUNICATIONS
2,275.75
2,275.75
8,000.00
5,724.25
28.5
101-41900-352
PRINTING & PUBLISHING
10,996.14
10,996.14
15,000.00
4,003.86
73.3
101-41900-361
GENERAL LIABILITY INS
.00
.00
10,000.00
10,000.00
.0
10141900-362
UMBRELLA LIABILITY INS
.00
.00
5,000.00
5,000.00
.0
10141900-363
BONDS INSURANCE
.00
.00
200.00
200.00
.0
101-41900-364
MONEYS & SECURITIES INS
.00
.00
.00
.00
.0
10141900-365
BOILER & MACHINERY INS
.00
.00
1,300.00
1,300.00
.0
10141900-366
PROPERTY INSURANCE
.00
.00
5,000.00
5,000.00
.0
10141900-367
EQUIPMENT FLOATERS INS
.00
.00
1,300.00
1,300.00
.0
10141900-368
AUTOMOTIVE INSURANCE
.00
.00
7,400.00
7,400.00
.0
10141900-370
INSURANCE AGENT OF RECORD
.00
.00
.00
.00
.0
10141900-381
GAS & ELECTRIC
12,031.66
12,031.66
29,000.00
16,968.34
41.5
101-41900-382
WATER UTILITIES
988.83
988.83
3,000.00
2,011.17
33.0
10141900-401
REPAIRS/MAINT-OFFICE EQUIP
2,980.92
2,980.92
16,000.00
13,019.08
18.6
101-41900-403
REPAIRS/MAINT-MISC. EQUIP
4,687.44
4,687.44
700.00 (
3,987.44)
669.6
101-41900-404
REPAIRS/MAINT-BLDGS/GROUNDS
14,990.43
14,990.43
20,000.00
5,009.57
75.0
101-41900407
JANITORIAL SERVICES
7,177.50
7,177.50
19,000.00
11,822.50
37.8
10141900-413
OFFICE EQUIPMENT RENTAL
8,615.14
8,615.14
20,000.00
11,384.86
43.1
101-41900-416
SOFTWARE LICENSING
19,457.25
19,457.25
20,000.00
542.75
97.3
101-41900-440
SPECIAL EQUIPMENT REPLACEMENT
.00
.00
.00
.00
.0
101-41900-441
LICENSES & TAXES
.00
.00
.00
.00
.0
101-41900-489
OTHER MISCELLANEOUS CHARGES
345.90
345.90
1,000.00
654.10
34.6
101-41900-512
SPEC ASSMTS ON LAND & INT
.00
.00
.00
.00
.0
101-41900-750
INTEREST ON SPECIAL ASSMNTS
.00
.00
.00
.00
.0
TOTAL CENTRAL SERVICES 124,579.43 124,579.43 265,900.00 141,320.57 46.9
FOR ADMINISTRATION USE ONLY 50 % OF THE FISCAL YEAR HAS ELAPSED 06/22/2017 08:29AM PAGE: 7
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 6 MONTHS ENDING JUNE 30, 2017
GENERALFUND
PERIOD YTD BUDGET UNEXPENDED PCNT
POLICE DEPARTMENT
101-42110-101
FULL-TIME EMPLOYEES REGULAR
1,058,454.31
1,058,454.31
2,408,910.00
1,350,455.69
43.9
101-42110-102
FULL-TIME EMPLOYEES OVERTIME
9,339.83
9,339.83
50,000.00
40,660.17
18.7
101-42110-103
PART-TIME EMPLOYEES
20,456.06
20,456.06
54,330.00
33,873.94
37.7
101-42110-104
TEMPORARY EMPLOYEES REGULAR
.00
.00
.00
.00
.0
101-42110-121
PERA
164,000.52
164,000.52
374,280.00
210,279.48
43.8
10142110-122
FICA
20,623.97
20,623.97
47,820.00
27,196.03
43.1
10142110-135
CITY BENEFIT CONTRIBUTION
159,717.74
159,717.74
401,580.00
241,862.26
39.8
101-42110-142
UNEMPLOYMENT BENEFIT PAYMENTS
.00
.00
.00
.00
.0
101-42110-143
OPEB EXPENSE
.00
.00
.00
.00
.0
101-42110-151
WORKER'S COMP INSURANCE PREM
.00
.00
109,150.00
109,150.00
.0
10142110-201
OFFICE SUPPLIES
1,112.47
1,112.47
12,000.00
10,887.53
9.3
101-42110-208
BOOKS & PERIODICALS
324.48
324.48
1,000.00
675.52
32.5
101-42110-212
MOTOR FUELS & LUBRICANTS
33,593.04
33,593.04
115,000.00
81,406.96
29.2
101-42110-221
EQUIPMENT PARTS & ACCESSORIES
2,470.96
2,470.96
6,000.00
3,529.04
41.2
101-42110-223
BLDG/GROUNDS MAINT. SUPPLIES
24.04
24.04
1,300.00
1,275.96
1.9
101-42110-226
CLOTHING & PERSONAL EQUIPMENT
11,937.26
11,937.26
25,000.00
13,062.74
47.8
10142110-228
TRAINING SUPPLIES
571.79
571.79
16,000.00
15,428.21
3.6
101-42110-229
EXPLORERS PROGRAM EXPENSES
2,315.00
2,315.00
4,000.00
1,685.00
57.9
101-42110-240
SMALL TOOLS AND MINOR EQUIP
1,672.72
1,672.72
6,000.00
4,327.28
27.9
101-42110-304
ENGINEERING -CONSULTING
.00
.00
.00
.00
.0
101-42110-307
LEGAL -CONSULTING
2,750.50
2,750.50
8,000.00
5,249.50
34.4
10142110-310
LOGIS-APPLICATIONS
25,996.00
25,996.00
90,310.00
64,314.00
28.8
101-42110-311
DATA PROCESSING COMMUNICATION
3,044.09
3,044.09
6,000.00
2,955.91
50.7
101-42110-317
ANIMAL CARE
.00
.00
1,000.00
1,000.00
.0
10142110-319
PROFESSIONAL SERVICES
8,780.80
8,780.80
14,500.00
5,719.20
60.6
10142110-321
TELEPHONE
6,134.95
6,134.95
23,230.00
17,095.05
26.4
10142110-322
POSTAGE
114.00
114.00
1,200.00
1,086.00
9.5
10142110-329
INTERNET/OTHER COMMUNICATIONS
2,275.75
2,275.75
6,300.00
4,024.25
36.1
10142110-331
TRAVEL EXPENSES
.00
.00
250.00
250.00
.0
10142110-340
GENERAL ADVERTISING
.00
.00
.00
.00
.0
10142110-352
PRINTING & PUBLISHING
442.57
442.57
1,800.00
1,357.43
24.6
10142110-361
GENERAL LIABILITY INS
.00
.00
35,000.00
35,000.00
.0
101-42110-362
UMBRELLA LIABILITY INS
.00
.00
10,000.00
10,000.00
.0
10142110-366
PROPERTY INSURANCE
.00
.00
1,000.00
1,000.00
.0
10142110-367
EQUIPMENT FLOATERS INS
.00
.00
.00
.00
.0
10142110-368
AUTOMOTIVE INSURANCE
.00
.00
9,000.00
9,000.00
.0
10142110-370
INSURANCE AGENT OF RECORD
.00
.00
.00
.00
.0
10142110-379
INSURANCE DEDUCTIBLES
.00
.00
.00
.00
.0
10142110-381
GAS & ELECTRIC
7,071.81
7,071.81
20,000.00
12,928.19
35.4
10142110-382
WATER UTILITIES
.00
.00
1,200.00
1,200.00
.0
10142110401
REPAIRS/MAINT-OFFICE EQUIP
2,515.99
2,515.99
5,000.00
2,484.01
50.3
10142110402
REPAIRS/MAINT-AUTO EQUIP
14,296.56
14,296.56
50,000.00
35,703.44
28.6
10142110403
REPAIRS/MAINT-MISC. EQUIP
3,278.94
3,278.94
8,000.00
4,721.06
41.0
10142110404
REPAIRS/MAINT-BLDGS/GROUNDS
2,013.46
2,013.46
6,500.00
4,486.54
31.0
101-42110-407
JANITORIAL SERVICES
5,197.50
5,197.50
15,000.00
9,802.50
34.7
101-42110-413
OFFICE EQUIPMENT RENTAL
1,837.53
1,837.53
3,300.00
1,462.47
55.7
101-42110-414
EDP/COMMUNICATIONS EQUIP RENT
8,484.22
8,484.22
20,000.00
11,515.78
42.4
101-42110-416
SOFTWARE LICENSING
8,781.79
8,781.79
11,500.00
2,718.21
76.4
10142110433
MEMBERSHIPS
2,679.55
2,679.55
5,500.00
2,820.45
48.7
10142110436
TOWING CHARGES
.00
.00
.00
.00
.0
10142110437
TRAINING & DEVELOPMENT
15,976.31
15,976.31
35,000.00
19,023.69
45.7
10142110439
MEETING EXPENSES
1,184.45
1,184.45
2,500.00
1,315.55
47.4
FOR ADMINISTRATION USE ONLY
50 % OF THE FISCAL YEAR
HAS ELAPSED
06/22/2017 08:29AM
PAGE: 8
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 6 MONTHS ENDING JUNE 30, 2017
GENERALFUND
PERIOD YTD BUDGET UNEXPENDED PCNT
101-42110-440
SPECIAL EQUIPMENT REPLACEMENT
.00
.00
5,000.00
5,000.00
.0
101-42110-441
LICENSES & TAXES
188.00
188.00
1,300.00
1,112.00
14.5
101-42110-489
OTHER MISCELLANEOUS CHARGES
.00
.00
3,000.00
3,000.00
.0
101-42110-520
BUILDINGS AND STRUCTURES
.00
.00
.00
.00
.0
101-42110-550
AUTOMOTIVE EQUIPMENT
112,831.98
112,831.98
153,000.00
40,168.02
73.8
101-42110-560
FURNITURE AND FIXTURES
.00
.00
.00
.00
.0
101-42110-570
OFFICE EQUIP AND FURNISHINGS
209.98
209.98
7,000.00
6,790.02
3.0
101-42110-575
IT HARDWARE & APPLICATIONS
389.99
389.99
23,000.00
22,610.01
1.7
101-42110-580
OTHER EQUIPMENT
15,138.40
15,138.40
21,000.00
5,861.60
72.1
TOTAL POLICE DEPARTMENT 1,738,229.31 1,738,229.31 4,236,760.00 2,498,530.69 41.0
FIRE PROTECTION SERVICES
10142260-201
OFFICE SUPPLIES
.00
.00
.00
.00
.0
10142260-221
EQUIPMENT PARTS & ACCESSORIES
.00
.00
.00
.00
.0
10142260-318
FIRE SERVICES
200,273.50
200,273.50
397,000.00
196,726.50
50.5
10142260-319
PROFESSIONAL SERVICES
.00
.00
.00
.00
.0
10142260-381
GAS & ELECTRIC
.00
.00
.00
.00
.0
TOTAL FIRE PROTECTION SERVICES
200,273.50
200,273.50
397,000.00
196,726.50
50.5
FOR ADMINISTRATION USE ONLY 50 % OF THE FISCAL YEAR HAS ELAPSED 06/22/2017 08:29AM PAGE: 9
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 6 MONTHS ENDING JUNE 30, 2017
GENERALFUND
PERIOD YTD BUDGET UNEXPENDED PCNT
BUILDING & ZONING
101-42400-101
FULL-TIME EMPLOYEES REGULAR
232,174.66
232,174.66
438,290.00
206,115.34
53.0
101-42400-102
FULL-TIME EMPLOYEES OVERTIME
.00
.00
200.00
200.00
.0
101-42400-103
PART-TIME EMPLOYEES
.00
.00
.00
.00
.0
101-42400-104
TEMPORARY EMPLOYEES REGULAR
.00
.00
.00
.00
.0
101-42400-121
PERA
15,095.97
15,095.97
32,890.00
17,794.03
45.9
10142400-122
FICA
15,555.13
15,555.13
33,540.00
17,984.87
46.4
101-42400-135
CITY BENEFIT CONTRIBUTION
25,547.72
25,547.72
74,040.00
48,492.28
34.5
101-42400-142
UNEMPLOYMENT BENEFIT PAYMENTS
.00
.00
.00
.00
.0
101-42400-143
OPEB EXPENSE
.00
.00
.00
.00
.0
101-42400-151
WORKER'S COMP INSURANCE PREM
.00
.00
2,460.00
2,460.00
.0
10142400-208
BOOKS & PERIODICALS
.00
.00
500.00
500.00
.0
101-42400-212
MOTOR FUELS & LUBRICANTS
.00
.00
1,500.00
1,500.00
.0
101-42400-221
EQUIPMENT PARTS & ACCESSORIES
1,819.93
1,819.93
.00 (
1,819.93)
.0
101-42400-226
CLOTHING & PERSONAL EQUIPMENT
.00
.00
.00
.00
.0
101-42400-240
SMALL TOOLS AND MINOR EQUIP
.00
.00
3,200.00
3,200.00
.0
101-42400-304
ENGINEERING -CONSULTING
.00
.00
12,500.00
12,500.00
.0
101-42400-307
LEGAL -CONSULTING
6,339.50
6,339.50
16,000.00
9,660.50
39.6
101-42400-310
INSPECTION SERVICES
24,035.50
24,035.50
100,000.00
75,964.50
24.0
101-42400-319
PROFESSIONAL SERVICES
1,250.00
1,250.00
32,500.00
31,250.00
3.9
101-42400-321
TELEPHONE
.00
.00
.00
.00
.0
101-42400-331
TRAVEL EXPENSES
154.41
154.41
1,500.00
1,345.59
10.3
101-42400-340
GENERAL ADVERTISING
.00
.00
.00
.00
.0
101-42400-402
REPAIRS/MAINT-AUTO EQUIP
.00
.00
1,000.00
1,000.00
.0
101-42400-403
REPAIRS/MAINT-MISC. EQUIP
.00
.00
.00
.00
.0
101-42400-415
OTHER EQUIPMENT RENTALS
.00
.00
.00
.00
.0
101-42400-416
SOFTWARE LICENSING
300.00
300.00
.00 (
300.00)
.0
101-42400-433
MEMBERSHIPS
675.00
675.00
800.00
125.00
84.4
101-42400-437
TRAINING & DEVELOPMENT
.00
.00
2,000.00
2,000.00
.0
101-42400-439
MEETING EXPENSES
98.79
98.79
9,450.00
9,351.21
1.1
101-42400-441
LICENSES & TAXES
.00
.00
100.00
100.00
.0
TOTAL BUILDING & ZONING 323,046.61 323,046.61 762,470.00 439,423.39 42.4
FOR ADMINISTRATION USE ONLY 50 % OF THE FISCAL YEAR HAS ELAPSED 06/22/2017 08:29AM PAGE: 10
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 6 MONTHS ENDING JUNE 30, 2017
GENERALFUND
PERIOD YTD BUDGET UNEXPENDED PCNT
PUBLIC WORKS DEPARTMENT
10143000-101
FULL-TIME EMPLOYEES REGULAR
93,996.77
93,996.77
215,250.00
121,253.23
43.7
101-43000-102
FULL-TIME EMPLOYEES OVERTIME
5,523.73
5,523.73
11,000.00
5,476.27
50.2
10143000-121
PERA
7,426.85
7,426.85
16,970.00
9,543.15
43.8
10143000-122
FICA
7,432.18
7,432.18
17,310.00
9,877.82
42.9
101-43000-135
CITY BENEFIT CONTRIBUTION
22,602.26
22,602.26
52,170.00
29,567.74
43.3
101-43000-142
UNEMPLOYMENT BENEFIT PAYMENTS
.00
.00
.00
.00
.0
10143000-143
OPEB EXPENSE
.00
.00
.00
.00
.0
101-43000-151
WORKER'S COMP INSURANCE PREM
.00
.00
18,800.00
18,800.00
.0
10143000-208
BOOKS & PERIODICALS
.00
.00
170.00
170.00
.0
101-43000-212
MOTOR FUELS & LUBRICANTS
(1,488.01) (
1,488.01)
40,000.00
41,488.01
( 3.7)
101-43000-221
EQUIPMENT PARTS & ACCESSORIES
1,401.48
1,401.48
16,000.00
14,598.52
8.8
101-43000-222
VEHICLE EQUIPMENT & PARTS
4,026.52
4,026.52
8,000.00
3,973.48
50.3
101-43000-224
STREET MAINT. MATERIALS/SUPPLY
18,558.67
18,558.67
44,525.00
25,966.33
41.7
101-43000-226
CLOTHING & PERSONAL EQUIPMENT
1,791.43
1,791.43
3,500.00
1,708.57
51.2
101-43000-240
SMALL TOOLS AND MINOR EQUIP
2,263.83
2,263.83
1,000.00 (
1,263.83)
226.4
101-43000-304
PW ENGINEERING -CONSULTING
.00
.00
.00
.00
.0
10143000-319
PROFESSIONAL SERVICES
.00
.00
.00
.00
.0
101-43000-321
TELEPHONE
.00
.00
.00
.00
.0
101-43000-331
TRAVEL EXPENSES
169.29
169.29
.00 (
169.29)
.0
101-43000-340
GENERAL ADVERTISING
136.49
136.49
.00 (
136.49)
.0
101-43000-381
GAS & ELECTRIC
576.49
576.49
4,880.00
4,303.51
11.8
101-43000-386
STREET LIGHTING
8,420.76
8,420.76
25,000.00
16,579.24
33.7
101-43000-402
REPAIRS/MAINT-AUTO EQUIP
8,280.20
8,280.20
10,000.00
1,719.80
82.8
10143000403
REPAIRS/MAINT-MISC. EQUIP
9,255.23
9,255.23
3,000.00 (
6,255.23)
308.5
10143000-404
REPAIRS/MAINT-BLDGS/GROUNDS
83.82
83.82
.00 (
83.82)
.0
10143000-408
CONTRACTED STREET MAINT.
4,287.08
4,287.08
7,500.00
3,212.92
57.2
101-43000-409
OFFICE EQUIPMENT RENTAL
.00
.00
.00
.00
.0
10143000-414
EDP/COMMUNICATIONS EQUIP RENT
95.30
95.30
.00 (
95.30)
.0
101-43000-415
OTHER EQUIPMENT RENTALS
2,165.87
2,165.87
960.00 (
1,205.87)
225.6
10143000433
MEMBERSHIPS
.00
.00
.00
.00
.0
10143000437
TRAINING & DEVELOPMENT
455.00
455.00
3,500.00
3,045.00
13.0
10143000-441
LICENSES & TAXES
44.25
44.25
250.00
205.75
17.7
10143000-489
OTHER MISCELLANEOUS CHARGES
557.78
557.78
40.00 (
517.78)
1394.5
TOTAL PUBLIC WORKS DEPARTMENT 198,063.27 198,063.27 499,825.00 301,761.73 39.6
ENGINEERING
101-43170-303 ENGINEERING -RETAINER
.00
.00
.00
.00
.0
101-43170-304 ENGINEERING -CONSULTING
6,325.00
6,325.00
20,000.00
13,675.00
31.6
TOTAL ENGINEERING
6,325.00
6,325.00
20,000.00
13,675.00
31.6
FOR ADMINISTRATION USE ONLY 50 % OF THE FISCAL YEAR HAS ELAPSED 06/22/2017 08:29AM PAGE: 11
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 6 MONTHS ENDING JUNE 30, 2017
GENERALFUND
PERIOD YTD BUDGET UNEXPENDED PCNT
RECYCLING PICK-UP PROGRAM
10143270-101
FULL-TIME EMPLOYEES REGULAR
.00
.00
.00
.00
.0
10143270-102
FULL-TIME EMPLOYEES OVERTIME
.00
.00
.00
.00
.0
10143270-103
PART-TIME EMPLOYEES
.00
.00
.00
.00
.0
10143270-104
TEMPORARY EMPLOYEES REGULAR
.00
.00
.00
.00
.0
10143270-121
PERA
.00
.00
.00
.00
.0
101-43270-122
FICA
.00
.00
.00
.00
.0
10143270-135
CITY BENEFIT CONTRIBUTION
.00
.00
.00
.00
.0
10143270-151
WORKER'S COMP INSURANCE PREM
.00
.00
.00
.00
.0
10143270-221
EQUIPMENT PARTS & ACCESSORIES
.00
.00
.00
.00
.0
10143270-316
CONTRACT RECYCLING PICKUP
.00
.00
.00
.00
.0
10143270-319
PROFESSIONAL SERVICES
.00
.00
.00
.00
.0
10143270-352
PRINTING & PUBLISHING
.00
.00
.00
.00
.0
10143270-442
SPRING,FALL,X-MAS CLEANUP
1,590.00
1,590.00
.00 (
1,590.00)
.0
10143270444
ORGANICS RECYCLING
.00
.00
.00
.00
.0
TOTAL RECYCLING PICK-UP PROGRAM
1,590.00
1,590.00
.00 (
1,590.00)
.0
SPECIAL SERVICES
10143280-102
FULL-TIME EMPLOYEES OVERTIME
8,671.93
8,671.93
35,000.00
26,328.07
24.8
10143280-121
PERA
748.05
748.05
5,250.00
4,501.95
14.3
10143280-122
FICA
113.77
113.77
500.00
386.23
22.8
10143280-135
CITY BENEFIT CONTRIBUTION
.00
.00
.00
.00
.0
10143280-228
TRAINING SUPPLIES
.00
.00
.00
.00
.0
10143280-304
ENGINEERING -CONSULTING
12,545.00
12,545.00
45,000.00
32,455.00
27.9
10143280-307
LEGAL -CONSULTING
3,274.50
3,274.50
10,000.00
6,725.50
32.8
10143280-319
PROFESSIONAL SERVICES
.00
.00
.00
.00
.0
10143280437
TRAINING & DEVELOPMENT
.00
.00
.00
.00
.0
10143280-800
SPECIAL PROJECTS, CONTINGENCY
.00
.00
.00
.00
.0
TOTAL SPECIAL SERVICES 25,353.25 25,353.25 95,750.00 70,396.75 26.5
SPECIAL PROJECTS -CONTINGENCIES
10143290-101
FULL-TIME EMPLOYEES REGULAR
.00
.00
.00
.00
.0
101-43290-304
ENGINEERING -CONSULTING
.00
.00
.00
.00
.0
101-43290-319
PROFESSIONAL SERVICES
.00
.00
.00
.00
.0
101-43290-489
OTHER MISCELLANEOUS CHARGES
.00
.00
.00
.00
.0
10143290-510
LAND
.00
.00
.00
.00
.0
10143290-720
OPERATING TRANSFERS
.00
.00
375,000.00
375,000.00
.0
10143290-800
SPECIAL PROJECTS, CONTINGENCY
7,225.00
7,225.00
40,990.00
33,765.00
17.6
TOTAL SPECIAL PROJECTS -CONTINGENCIES
7,225.00
7,225.00
415,990.00
408,765.00
1.7
FOR ADMINISTRATION USE ONLY 50 % OF THE FISCAL YEAR HAS ELAPSED 06/22/2017 08:29AM PAGE: 12
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 6 MONTHS ENDING JUNE 30, 2017
GENERALFUND
PERIOD YTD BUDGET UNEXPENDED PCNT
PARKS
101-45200-101
FULL-TIME EMPLOYEES REGULAR
9,211.98
9,211.98
20,270.00
11,058.02
45.5
101-45200-102
FULL-TIME EMPLOYEES OVERTIME
17.60
17.60
.00 (
17.60)
.0
101-45200-103
PART-TIME EMPLOYEES
2,513.50
2,513.50
.00 (
2,513.50)
.0
101-45200-104
TEMPORARY EMPLOYEES REGULAR
.00
.00
10,000.00
10,000.00
.0
101-45200-121
PERA
692.21
692.21
1,520.00
827.79
45.5
101-45200-122
FICA
756.77
756.77
2,320.00
1,563.23
32.6
101-45200-135
CITY BENEFIT CONTRIBUTION
1,571.35
1,571.35
3,600.00
2,028.65
43.7
101-45200-151
WORKER'S COMP INSURANCE PREM
.00
.00
1,890.00
1,890.00
.0
101-45200-212
MOTOR FUELS & LUBRICANTS
.00
.00
.00
.00
.0
101-45200-221
EQUIPMENT PARTS & ACCESSORIES
852.97
852.97
.00 (
852.97)
.0
101-45200-223
BLDG/GROUNDS MAINT. SUPPLIES
3,022.17
3,022.17
7,600.00
4,577.83
39.8
101-45200-225
MISC PARK SUPPLIES
1,410.59
1,410.59
10,000.00
8,589.41
14.1
101-45200-319
PROFESSIONAL SERVICES
.00
.00
1,140.00
1,140.00
.0
101-45200-331
TRAVEL EXPENSES
.00
.00
.00
.00
.0
101-45200-352
PRINTING & PUBLISHING
.00
.00
.00
.00
.0
101-45200-381
GAS & ELECTRIC
(59.00)
( 59.00)
550.00
609.00
( 10.7)
101-45200-402
REPAIRS/MAINT-AUTO EQUIP
95.48
95.48
.00 (
95.48)
.0
101-45200-403
REPAIRS/MAINT-MISC. EQUIP
778.91
778.91
.00 (
778.91)
.0
101-45200-404
REPAIRS/MAINT-BLDGS/GROUNDS
11,346.36
11,346.36
53,779.20
42,432.84
21.1
101-45200-415
OTHER EQUIPMENT RENTALS
547.51
547.51
3,500.00
2,952.49
15.6
101-45200-416
SOFTWARE LICENSING
.00
.00
.00
.00
.0
10145200-439
MEETING EXPENSES
.00
.00
.00
.00
.0
101-45200441
LICENSES & TAXES
290.00
290.00
300.00
10.00
96.7
101-45200-489
OTHER MISCELLANEOUS CHARGES
30.00
30.00
.00 (
30.00)
.0
101-45200-490
CONTRIBUTIONS TO CIVIC ORG'S
.00
.00
.00
.00
.0
TOTAL PARKS 33,078.40 33,078.40 116,469.20 83,390.80 28.4
FOR ADMINISTRATION USE ONLY 50 % OF THE FISCAL YEAR HAS ELAPSED 06/22/2017 08:29AM PAGE: 13
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 6 MONTHS ENDING JUNE 30, 2017
GENERALFUND
PERIOD YTD BUDGET UNEXPENDED PCNT
GOLF COURSE
101-45210-090
PURCHASES FOR RESALE
.00
.00
.00
.00
.0
101-45210-091
BEER FOR RESALE
875.05
875.05
3,000.00
2,124.95
29.2
101-45210-092
SOFT DRINKS FOR RESALE
1,093.24
1,093.24
3,200.00
2,106.76
34.2
101-45210-093
CONCESSIONS FOR RESALE-TXBL
573.15
573.15
1,500.00
926.85
38.2
101-45210-094
CONCESSIONS FOR RESALE-NONTAX
226.70
226.70
1,000.00
773.30
22.7
101-45210-095
PRO SHOP ITEMS FOR RESALE
712.86
712.86
2,000.00
1,287.14
35.6
101-45210-099
OTHER FOR RESALE
.00
.00
.00
.00
.0
101-45210-101
FULL-TIME EMPLOYEES REGULAR
15,250.40
15,250.40
32,450.00
17,199.60
47.0
101-45210-103
PART-TIME EMPLOYEES
14,392.50
14,392.50
53,340.00
38,947.50
27.0
101-45210-104
TEMPORARY EMPLOYEES REGULAR
310.00
310.00
.00
( 310.00)
.0
101-45210-121
PERA
410.40
410.40
.00
( 410.40)
.0
10145210-122
FICA
1,719.19
1,719.19
6,560.00
4,840.81
26.2
10145210-135
CITY BENEFIT CONTRIBUTION
.00
.00
.00
.00
.0
10145210-142
UNEMPLOYMENT BENEFIT PAYMENTS
.00
.00
.00
.00
.0
10145210-143
OPEB EXPENSE
.00
.00
.00
.00
.0
10145210-151
WORKER'S COMP INSURANCE PREM
.00
.00
1,620.00
1,620.00
.0
10145210-201
OFFICE SUPPLIES
174.39
174.39
300.00
125.61
58.1
101-45210-212
MOTOR FUELS & LUBRICANTS
.00
.00
5,000.00
5,000.00
.0
10145210-221
EQUIPMENT PARTS & ACCESSORIES
977.55
977.55
1,500.00
522.45
65.2
10145210-223
BLDG/GROUNDS MAINT. SUPPLIES
278.08
278.08
4,500.00
4,221.92
6.2
10145210-226
CLOTHING & PERSONAL EQUIPMENT
149.99
149.99
180.00
30.01
83.3
101-45210-240
SMALL TOOLS AND MINOR EQUIP
109.99
109.99
500.00
390.01
22.0
101-45210-301
AUDITING AND ACCT'G SERVICES
.00
.00
.00
.00
.0
101-45210-304
ENGINEERING -CONSULTING
.00
.00
.00
.00
.0
101-45210-307
LEGAL -CONSULTING
.00
.00
.00
.00
.0
101-45210-312
BANK FEES
982.96
982.96
4,000.00
3,017.04
24.6
10145210-319
PROFESSIONAL SERVICES
.00
.00
.00
.00
.0
10145210-321
TELEPHONE
1,048.14
1,048.14
2,500.00
1,451.86
41.9
10145210-322
POSTAGE
.00
.00
.00
.00
.0
10145210-331
TRAVEL EXPENSES
.00
.00
.00
.00
.0
10145210-340
GENERAL ADVERTISING
500.00
500.00
1,750.00
1,250.00
28.6
10145210-343
OTHER ADVERTISING
.00
.00
.00
.00
.0
10145210-352
PRINTING & PUBLISHING
542.95
542.95
.00
( 542.95)
.0
101-45210-361
GENERAL LIABILITY INS
.00
.00
8,000.00
8,000.00
.0
10145210-362
UMBRELLA LIABILITY INS
.00
.00
1,500.00
1,500.00
.0
10145210-365
BOILER & MACHINERY INS
.00
.00
350.00
350.00
.0
10145210-366
PROPERTY INSURANCE
.00
.00
2,650.00
2,650.00
.0
101-45210-367
EQUIPMENT FLOATERS INS
.00
.00
350.00
350.00
.0
101-45210-368
AUTOMOTIVE INSURANCE
.00
.00
370.00
370.00
.0
10145210-369
DRAM SHOP INSURANCE
.00
.00
800.00
800.00
.0
10145210-370
INSURANCE AGENT OF RECORD
.00
.00
.00
.00
.0
101-45210-379
INSURANCE DEDUCTIBLES
.00
.00
.00
.00
.0
10145210-381
GAS & ELECTRIC
1,362.58
1,362.58
8,500.00
7,137.42
16.0
10145210-401
REPAIRS/MAINT-OFFICE EQUIP
.00
.00
.00
.00
.0
101-45210402
REPAIRS/MAINT-AUTO EQUIP
37.40
37.40
250.00
212.60
15.0
10145210403
REPAIRS/MAINT-MISC. EQUIP
2,712.91
2,712.91
2,500.00
( 212.91)
108.5
101-45210-404
REPAIRS/MAINT-BLDGS/GROUNDS
7,759.70
7,759.70
12,000.00
4,240.30
64.7
101-45210409
DEPRECIATION & AMORTIZATION
.00
.00
.00
.00
.0
10145210415
OTHER EQUIPMENT RENTALS
1,708.78
1,708.78
9,500.00
7,791.22
18.0
10145210433
MEMBERSHIPS
119.88
119.88
300.00
180.12
40.0
10145210437
TRAINING & DEVELOPMENT
.00
.00
150.00
150.00
.0
10145210438
ADMINISTRATIVE CHARGE
.00
.00
.00
.00
.0
FOR ADMINISTRATION
USE ONLY
50 % OF THE FISCAL YEAR HAS ELAPSED
06/22/2017 08:29AM
PAGE: 14
101-45210-440 SPECIAL EQUIPMENT REPLACEMENT
101-45210-441 LICENSES & TAXES
101-45210-489 OTHER MISCELLANEOUS CHARGES
TOTAL GOLF COURSE
TOTAL FUND EXPENDITURES
NET REVENUE OVER EXPENDITURES
CITY OF ORONO
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 6 MONTHS ENDING JUNE 30, 2017
GENERALFUND
PERIOD YTD
249.95 249.95
259.00 259.00
16.50 16.50
54,554.24 54,554.24
BUDGET UNEXPENDED PCNT
.00 (
249.95) .0
550.00
291.00 47.1
.00 (
16.50) .0
172,670.00
118,115.76 31.6
3,094,665.35 3,094,665.35 7,988,364.20 4,893,698.85 38.7
(1,585,591.44) ( 1,585,591.44) ( 7,988,364.20) ( 6,402,772.76) ( 19.9)
FOR ADMINISTRATION USE ONLY 50 % OF THE FISCAL YEAR HAS ELAPSED 06/22/2017 08:29AM PAGE: 15
June
July
August
City of Orono
2018 Budget Process
6/9 Distribute budget packets to departments, completed June 23
6/26-6/30 Prepare budget documents for meetings with Administrator.
6/26 Work Session - Budget Priorities/Issues
6/24-6/29 Budget meetings with Administrator.
7/10 — 7/14 Budget meetings with Administrator.
7/5 —7/20 Prepare Draft Budget for Council Work Session
7/24 Draft Budget discussed at work session
7/25-7/31 Update budget to reflect input.
8/1-8/24 Update budget to reflect input.
8/28 Preliminary Budget discussed at Council work session.
8/29-9/7 Refine budget.
September
9/11 Council adopt preliminary tax levy and budgets.
9/12 Preliminary budget/TNT date on website.
9/29 Preliminary budget submitter to State
October and November
10/2-11-30 Finance preparation of budget, continue to refine budgets and work
sessions as needed. Prepare Enterprise Fund budgets. Update CIP.
December
12/11 TNT Hearing, Council adopt final levy, budgets, and fee schedule.
12/12 Final Budget information on website.
12/15 Certify Levy to Hennepin County.
12/18 Budget submitted to the state and distributes budget books to Council.
CITY OF ORONO MEMORANDUM
DATE: June 26nd, 2017
TO: Orono City Council
FROM: Adam Edwards, P.E., Public Works Director / City Engineer
RE: Wayzata Blvd (CSAH 112) Design Review
1. Purpose. The purpose of this work session item is provide the Council an opportunity to
comment on the CSAH 112 Phase 2 design prior to the City Engineer signing the plan set.
2. Background. Hennepin County intends to improve CSAH 112 from Highway 12 to 6th
Avenue in joint effort with Long Lake and Orono. The majority of the project is funded with
State Turn Back Funding. The overall project is broken into three phases. Currently we are in
the design portion of phase two which includes the stretch of CSAH 112 from Wolf Point Trail
to Wayzata Blvd West. Phase one is under construction and consists of the portion from Willow
Drive to Wolf Point Trail. Phase three design is due to commence later this summer and
consists of the section from Willow Drive to CSAH 6.
The Phase 2 design has been underway since 2016. To guide the design choices a Planning
Advisory Committee (PAC) was established with members appointed by each of the two cities,
Orono and Long Lake, as well as the County. The PAC provide planning guidance to design
team. In addition a technical advisory committee was formed with engineering representation
form each city and the county to work out detailed planning. The planning design followed the
base guidance set out in the CSAH 112 preliminary design document which was developed by a
similar group of representatives from the two cities and county in 2013.
The Phase 2 design is at 95% complete and is on schedule to be 100% complete by mid-July and
ready for signature. Once complete the design will be prepared for bid solicitation. Bids will
be solicited this winter with award expected in the early spring. Work on Phase 2 will begin in
May or Jun of 2018.
Throughout the summer and fall the county will continue to negotiate with impacted property
owners for any necessary permanent or temporary easements required for construction. Also the
County will prepare a joint agreement for the three parties; Long Lake, Orono and Hennepin
County; to enter into. The agreement once signed binds the binds the parties to the project and
associated costs as well as establishing the future maintenance responsibilities.
3. Cost Participation. Based on the 90% design the overall project is estimated at
$7,425,166.53. The estimated Orono cost is $100,000.
Attachments
Exhibit A. 95% design (digital only on Drop Box)
Exhibit B. Engineers Estimate of Probable Construction Cost
C:\Userstm aas\Desktop\9275_SEQ_Transport.)dsx
SRF Consulting Group, Inc. ENGINEER'S ESTIMATE OF PROBABLE CONSTRUCTION COST
By: BJM
CKD BY: AK Wayzata Blvd (CSAH 112) - Phase 2
Hennepin County Proj. No. 091102
90% Cost Estimate
BASE BID
STATE AID PARTICIPATING 027-712-002
NOTES
ITEM NO.
ITEM DESCRIPTION
UNIT
UNIT COST
PROJECT TOTAL
TURNBACK PARTICIPATING
ROADWAY STORM SEWER
COUNTY (50%)
ORONO (50%)
SAP 152-020-012
COUNTY (50%)
LONG LAKE (50%)
NON PARTICIPATING
COUNTY 100%) LONG LAKE (100%)
QUANTITY
AMOUNT QUANTITY
AMOUNT QUANTITY
AMOUNT QUANTITY
AMOUNT QUANTITY
AMOUNT QUANTITY
AMOUNT QUANTITY
AMOUNT
2021.501
MOBILIZATION
LS
$ 350,000.00
1.00
$ 350,000.00
0.79
$
276,500.00
0.08 $ 28,000.00
0.02 $ 7,000.00
0.01 $ 3,500.00
0.01
$
3,500.00
0.09
$
31,500.00
2031.501
FIELD OFFICE TYPE D
EACH
$ 60,000.00
1.00
$ 60,000.00
0.79
$
47,400.00
0.08 $ 4,800.00
0.02 $ 1,200.00
0.01 $ 600.00
0.01
$
600.00
0.09
$
5,400.00
2031.503
FIELD LABORATORY TYPE D
EACH
$ 15,000.00
1.00
$ 15,000.00
0.79
$
11,850.00
0.08 $ 1,200.00
0.02 $ 300.00
0.01 $ 150.00
0.01
$
150.00
0.09
$
1,350.00
2101.501
CLEARING
(P)
ACRE
$ 5,000.00
3.50
$ 17,500.00
3.5
$
17,500.00
$ -
$ -
$ -
$
-
$
-
2101.502
CLEARING
TREE
$ 150.00
13.00
$ 1,950.00
13
$
1,950.00
$
$
$
$
$
2101.506
GRUBBING
(P)
ACRE
$ 3,000.00
3.50
$ 10,500.00
3.5
$
10,500.00
$
$
$
$
$
2101.507
GRUBBING
TREE
$ 100.00
13.00
$ 1,300.00
13
$
1,300.00
$
$
$
$
$
2102.502
PAVEMENT MARKING REMOVAL
L F
$ 1.00
225.00
$ 225.00
225
$
225.00
$
$
$
$
$
(9)
2103.501
BUILDING REMOVAL A
LS
$ 2,500.00
1.00
$ 2,500.00
1
$
2,500.00
$
$
$
$
$
-
2104.501
REMOVE WATER MAIN
L F
$ 13.50
846.00
$ 11,421.00
$
-
$
$
$
$
846
$
11,421.00
2104.501
REMOVE SEWER PIPE (STORM)
L F
$ 17.50
1708.00
$ 29,890.00
1708
$
29,890.00
$
$
$
$
$
-
2104.501
REMOVE SEWER PIPE (SANITARY)
L F
$ 15.00
966.00
$ 14,490.00
$
-
$
$
$
$
966
$
14,490.00
2104.501
REMOVE CURB & GUTTER
(P)
L F
$ 3.00
725.00
$ 2,175.00
725
$
2,175.00
$
$
$
$
$
-
2104.501
REMOVE BITUMINOUS CURB
(P)
L F
$ 2.00
930.00
$ 1,860.00
930
$
1,860.00
$
$
$
$
$
2104.501
REMOVE STONE RETAINING WALL
L F
$ 8.00
75.00
$ 600.00
75
$
600.00
$
$
$
$
$
2104.501
REMOVE CHAIN LINK FENCE
L F
$ 10.00
120.00
$ 1,200.00
120
$
1,200.00
$
$
$
$
$
2104.501
REMOVE WOOD FENCE
L F
$ 7.00
210.00
$ 1,470.00
210
$
1,470.00
$
$
$
$
$
2104.501
REMOVE CABLE GUARDRAIL
(P)
L F
$ 4.50
110.00
$ 495.00
110
$
495.00
$
$
$
$
$
2104.501
REMOVE GUARDRAIL -PLATE BEAM
L F
$ 4.00
1696.00
$ 6,784.00
1696
$
6,784.00
$
$
$
$
$
-
2104.501
REMOVE STEEL CASING
L F
$ 38.00
121.00
$ 4,598.00
$
-
$
$
$
$
121
$
4,598.00
2104.501
REMOVE SANITARY SERVICE PIPE
L F
$ 18.00
63.00
$ 1,134.00
$
$
$
$
$
63
$
1,134.00
2104.501
REMOVE WATER SERVICE PIPE
L F
$ 18.00
91.00
$ 1,638.00
$
$
$
$
$
91
$
1,638.00
2104.501
REMOVE BOX CULVERT
(P)
L F
$ 85.00
81.00
$ 6,885.00
81
$
6,885.00
$
$
$
$
$
-
2104.503
REMOVE CONCRETE MEDIAN
(P)
SF
$ 1.00
2100.00
$ 2,100.00
2100
$
2,100.00
$
$
$
$
$
2104.503
REMOVE BITUMINOUS MEDIAN
(P)
SF
$ 1.00
2030.00
$ 2,030.00
2030
$
2,030.00
$
$
$
$
$
2104.503
REMOVE BITUMINOUS DRIVEWAY PAVEMENT
(P)
SF
$ 0.60
14690.00
$ 8,814.00
14690
$
8,814.00
$
$
$
$
$
2104.505
REMOVE PAVEMENT
(P)
S Y
$ 9.50
13750.00
$ 130,625.00
13750
$
130,625.00
$
$
$
$
$
2104.505
REMOVE CONCRETE DRIVEWAY PAVEMENT
(P)
S Y
$ 9.00
65.00
$ 585.00
65
$
585.00
$
$
$
$
$
-
2104.505
REMOVE BITUMINOUS PAVEMENT
(P)
S Y
$ 5.00
19840.00
$ 99,200.00
19415
$
97,075.00
$
$
$
$
425
$
2,125.00
2104.509
REMOVE PIPE APRON
EACH
$ 300.00
25.00
$ 7,500.00
25
$
7,500.00
$
$
$
$
$
-
2104.509
REMOVE MISCELLANEOUS STRUCTURES
EACH
$ 300.00
2.00
$ 600.00
2
$
600.00
$
$
$
$
$
2104.509
REMOVE ANCHORAGE ASSEMBLY -CABLE
EACH
$ 250.001
2.00
$ 500.00
2
$
500.00
$
$
$
$
$
2104.509
REMOVE ANCHORAGE ASSEMBLY -PLATE BEAM
EACH
$ 250.00
8.00
$ 2,000.00
8
$
2,000.00
$
$
$
$
$
-
(1)
2104.509
REMOVE MANHOLE
EACH
$ 400.00
6.00
$ 2,400.00
$
-
$
$
$
$
6
$
2,400.00
2104.509
REMOVE GATE VALVE & BOX
EACH
$ 200.00
10.00
$ 2,000.00
$
$
$
$
$
10
$
2,000.00
2104.509
REMOVE CURB STOP & BOX
EACH
$ 150.00
5.00
$ 750.00
$
$
$
$
$
5
$
750.00
2104.509
REMOVE HYDRANT
EACH
$ 600.00
2.00
$ 1,200.00
$
-
$
$
$
$
2
$
1,200.00
(2)
2104.509
REMOVE DRAINAGE STRUCTURE
EACH
$ 400.00
5.00
$ 2,000.00
5
$
2,000.00
$
$
$
$
$
-
2104.509
REMOVE MARKER
EACH
$ 12.50
24.00
$ 300.00
24
$
300.00
$
$
$
$
$
2104.509
REMOVE SIGN TYPE C
EACH
$ 32.00
51.00
$ 1,632.00
51
$
1,632.00
$
$
$
$
$
2104.509
REMOVE ENERGY ABSORBING TERMINAL
EACH
$ 500.00
5.00
$ 2,500.00
5
$
2,500.00
$
$
$
$
$
2104.511
SAWING CONCRETE PAVEMENT (FULL DEPTH)
L F
$ 5.00
5120.00
$ 25,600.00
5120
$
25,600.00
$
$
$
$
$
2104.513
SAWING BIT PAVEMENT (FULL DEPTH)
L F
$ 2.40
2015.00
$ 4,836.00
2015
$
4,836.00
$
$
$
$
$
2104.523
SALVAGE HYDRANT & VALVE
EACH
$ 700.00
3.00
$ 2,100.00
3
$
2,100.00
$
$
$
$
$
2104.523
SALVAGE BOULDER
EACH
$ 60.00
8.00
$ 480.00
8
$
480.00
$
$
$
$
$
-
2104.523
SALVAGE SIGN TYPE C
EACH
$ 32.00
26.00
$ 832.00
23
$
736.00
$
$
$
$
3
$
96.00
2104.523
SALVAGE SIGN TYPE D
EACH
$ 150.00
1.00
$ 150.00
1
$
150.00
$
$
$
$
$
-
2104.523
SALVAGE SIGN TYPE SPECIAL
EACH
$ 80.00
8.00
$ 640.00
8
$
640.00
$
$
$
$
$
2104.602
RELOCATE BENCH
EACH
$ 700.00
1.00
$ 700.00
1
$
700.00
$
$
$
$
$
2104.602
SALVAGE DYNAMIC SPEED DISPLAY SIGN
EACH
$ 800.00
1.00
$ 800.00
1
$
800.00
$
$
$
$
$
(3)
2105.601
DEWATERING
LS
$ 35,000.00
1.00
$ 35,000.00
1
$
35,000.00
$
$
$
$
$
-
2105.604
GEOTEXTILE FABRIC TYPE VI
S Y
$ 2.80
38790.00
$ 108,612.00
38365
$
107,422.00
$
$
$
$
425
$
1,190.00
2106.501
EXCAVATION - COMMON
(P)
C Y
$ 13.501
16944.00
$ 228,744.00
16776
$
226,476.00
$
168 $ 2,268.00
$
$
$
-
2106.505
EXCAVATION - MUCK
C Y
$ 15.001
13189.00
1 $ 197,835.00
13189
$
197,835.00
$
$ -
$
$
$
PAGE 1 OF 5 Last Update: 04/13/17
C:\Userstm aas\Desktop\9275_SEQ_Transport.)dsx
SRF Consulting Group, Inc.
By: BJM
CKD BY: AK
ENGINEER'S ESTIMATE OF PROBABLE CONSTRUCTION COST
Wayzata Blvd (CSAH 112) - Phase 2
Hennepin County Proj. No. 091102
90% Cost Estimate
NOTES
ITEM NO.
ITEM DESCRIPTION
UNIT
UNIT COST
PROJECT TOTAL
QUANTITY AMOUNT
BASE BID
STATE AID PARTICIPATING 027-712-002
TURNBACK PARTICIPATING
COUNTY (50%) COUNTY (50%)
ROADWAY STORM SEWER ORONO (50%) LONG LAKE (50%)
SAP 152-020-012
QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
NON PARTICIPATING
COUNTY (100%) LONG LAKE (100%)
QUANTITY AMOUNT QUANTITY AMOUNT
2106.507
EXCAVATION - SUBGRADE
(P)
C Y
$
13.50
24173.00
$ 326,335.50
24173
$
326,335.50
$
$
$
$
$
2106.522
SELECT GRANULAR EMBANKMENT (CV)
(P)
C Y
$
23.00
25200.00
$ 579,600.00
25200
$
579,600.00
$
$
$
$
$
2106.522
SELECT GRANULAR EMBANKMENT MOD 7% (CV)
C Y
$
28.00
15561.00
$ 435,708.00
15561
$
435,708.00
$
$
$
$
$
2106.522
SELECT GRANULAR EMBANKMENT MOD 10% (CV)
(P)
C Y
$
30.00
520.00
$ 15,600.00
520
$
15,600.00
$
$
$
$
$
2106.523
COMMON EMBANKMENT (CV)
(P)
C Y
$
6.50
13422.00
$ 87,243.00
12931
$
84,051.50
$
491 $ 3,191.50
$
$
$
2118.607
AGGREGATE SURFACING (CV) CLASS 6
(P)
C Y
$
40.00
200.00
$ 8,000.00
200
$
8,000.00
$
$ -
$
$
$
2123.610
STREET SWEEPER (WITH PICKUP BROOM)
HOUR
$
150.00
180.00
$ 27,000.00
180
$
27,000.00
$
$ -
$
$
$
2211.503
AGGREGATE BASE (CV) CLASS 6
(P)
C Y
$
32.00
10040.00
$ 321,280.00
8880
$
284,160.00
$
580 $ 18,560.00
470 $ 15,040.00
$
110
$
3,520.00
2232.501
MILL BITUMINOUS SURFACE (2.0")
S Y
$
10.00
380.00
$ 3,800.00
380
$
3,800.00
$
$ -
$
$
$
-
2360.501
TYPE SP 9.5 WEARING COURSE MIX (2,B)
TON
$
85.00
270.00
$ 22,950.00
270
$
22,950.00
$
$
$
$
$
-
2360.501
TYPE SP 12.5 WEARING COURSE MIX (3,C)
TON
$
70.00
7380.00
$ 516,600.00
7280
$
509,600.00
$
$
$
$
100
$
7,000.00
2360.502
TYPE SP 12.5 NON WEAR COURSE MIX (3,B)
TON
$
65.00
9400.00
$ 611,000.00
9300
$
604,500.00
$
$
$
$
100
$
6,500.00
(5)
2402.583
ORNAMENTAL METAL RAILING TYPE SPECIAL 1
L F
$
180.00
410.00
$ 73,800.00
410
$
73,800.00
$
$
$
$
$
-
(5)
2411.511
STRUCTURE EXCAVATION CLASS U
C Y
$
20.00
887.00
$ 17,740.00
887
$
17,740.00
$
$
$
$
$
2411.601
RECONSTRUCT WALL
LS
$
4,500.00
1.00
$ 4,500.00
1
$
4,500.00
$
$
$
$
$
(5)
2411.618
PREFABRICATED MODULAR BLOCK WALL
(P)
SF
$
52.00
3100.00
$ 161,200.00
3100
$
161,200.00
$
$
$
$
$
2451.507
GRANULAR BEDDING (CV)
C Y
$
25.00
11.20
$ 280.00
$
-
11.2
$
280,00
$
$
$
$
2501.515
12" RC PIPE APRON
EACH
$
500.00
2.00
$ 1,000.00
$
2
$
1,000.00
$
$
$
$
2501.515
15" RC PIPE APRON
EACH
$
550.00
9.00
$ 4,950.00
$
9
$
4,950.00
$
$
$
$
2501.515
21" RC PIPE APRON
EACH
$
650.00
1.00
$ 650.00
$
1
$
650.00
$
$
$
$
2501.515
24" RC PIPE APRON
EACH
$
700.00
4.00
$ 2,800.00
$
4
$
2,800.00
$
$
$
$
2501.515
36" RC PIPE APRON
EACH
$
1,100.00
1.00
$ 1,100.00
$
1
$
1,100.00
$
$
$
$
2501.515
42" RC PIPE APRON
EACH
$
1,300.00
2.00
$ 2,600.00
$
2
$
2,600.00
$
$
$
$
2501.525
44" SPAN RC PIPE -ARCH APRON
EACH
$
1,200.00
2.00
$ 2,400.00
$
2
$
2,400.00
$
$
$
$
2501.569
15" RC SAFETY APRON
EACH
$
650.00
2.00
$ 1,300.00
$
2
$
1,300.00
$
$
$
$
2501.569
24" RC SAFETY APRON
EACH
$
750.00
1.00
$ 750.00
$
1
$
750.00
$
$
$
$
2501.602
TRASH GUARD FOR 12" PIPE APRON
EACH
$
225.00
2.00
$ 450.00
$
2
$
450.00
$
$
$
$
2501.602
TRASH GUARD FOR 15" PIPE APRON
EACH
$
250.00
4.00
$ 1,000.00
$
4
$
1,000.00
$
$
$
$
2501.602
TRASH GUARD FOR 21" PIPE APRON
EACH
$
400.00
1.00
$ 400.00
$
1
$
400.00
$
$
$
$
2501.602
TRASH GUARD FOR 24" PIPE APRON
EACH
$
500.00
1.00
$ 500.00
$
1
$
500.00
$
$
$
$
2502.521
4" TP PIPE DRAIN
L F
$
7.00
50.00
$ 350.00
50
$
350.00
$
-
$
$
$
$
2502.541
4" PERF TP PIPE DRAIN
L F
$
7.00
8364.00
$ 58,548.00
8364
$
58,548.00
$
$
$
$
$
-
2503.511
8" PVC SDR 35 SANITARY SEWER PIPE
L F
$
35.00
620.00
$ 21,700.00
$
-
$
$
$
$
620
$
21,700.00
2503.511
8" PVC SDR 26 SANITARY SEWER PIPE
L F
$
75.00
315.00
$ 23,625.00
$
$
$
$
$
315
$
23,625.00
2503.511
4" PVC SANITARY SEWER SERVICE PIPE
L F
$
30.00
200.00
$ 6,000.00
$
$
-
$
$
$
200
$
6,000.00
2503.521
44" SPAN RC PIPE -ARCH SEWER CL IIA
L F
$
110.00
137.00
$ 15,070.00
$
137
$
15,070.00
$
$
$
$
-
2503.541
12" RC PIPE SEWER DES 3006 CL V
L F
$
40.00
36.00
$ 1,440.00
$
36
$
1,440.00
$
$
$
$
-
2503.541
15" RC PIPE SEWER DES 3006 CL V
L F
$
42.00
4068.00
$ 170,856.00
$
3782
$ 158,844.00
$
$
$
286
$
12,012.00
2503.541
18" RC PIPE SEWER DES 3006
L F
$
36.00
106.00
$ 3,816.00
$
106
$
3,816.00
$
$
$
$
-
2503.541
21" RC PIPE SEWER DES 3006
L F
$
40.00
497.00
$ 19,880.00
$
497
$
19,880.00
$
$
$
$
2503.541
24" RC PIPE SEWER DES 3006
L F
$
45.00
202.00
$ 9,090.00
$
202
$
9,090.00
$
$
$
$
2503.541
24" RC PIPE SEWER DES 3006 CL IV
L F
$
55.00
40.00
$ 2,200.00
$
40
$
2,200.00
$
$
$
$
2503.541
30" RC PIPE SEWER DES 3006
L F
$
55.00
301.00
$ 16,555.00
$
301
$
16,555.00
$
$
$
$
2503.541
36" RC PIPE SEWER DES 3006
L F
$
70.00
437.00
$ 30,590.00
$
437
$
30,590.00
$
$
$
$
2503.541
42" RC PIPE SEWER DES 3006
L F
$
85.00
94.00
$ 7,990.00
$
94
$
7,990.00
$
$
$
$
-
2503.601
BY-PASS PUMPING
LS
$
20,000.00
1.00
$ 20,000.00
$
$
-
$
$
$
1
$
20,000.00
2503.602
RECONNECT TO EXISTING SANITARY SEWER SER
EACH
$
300.00
7.00
$ 2,100.00
$
$
$
$
$
7
$
2,100.00
2503.602
CONNECT TO EXISTING SANITARY SEWER
EACH
$
1,500.00
8.00
$ 12,000.00
$
$
-
$
$
$
8
$
12,000.00
2503.602
CONNECT TO EXISTING STORM SEWER
EACH
$
700.00
1.00
$ 700.00
$
1
$
700.00
$
$
$
$
-
2503.602
8" X 4" PVC WYE
EACH
$
400.00
7.00
$ 2,800.00
$
$
-
$
$
$
7
$
2,800.00
2503.602
PIPE JOINT REPAIR
EACH
$
7,500.00
4.00
$ 30,000.00
$
$
$
$
$
4
$
30,000.00
2503.603
16" SPLIT STEEL CASING PIPE
L F
$
200.00
20.00
$ 4,000.00
20
$
4,000.00
$
$
$
$
$
-
2503.603
8" CURED -IN-PLACE PIPE SYSTEM
L F
$
25.00
950.00
$ 23,750.00
$
-
$
-
$
$
$
950
$
23,750.00
2503.603
SANITARY SEWER MANHOLE CASTING
EACH
$
700.00
11.00
$ 7,700.00
$
$
$
$
$
11
$
7,700.00
2504.601
TEMPORARY WATER SERVICE
LS
$
40,000.00
1.00
$ 40,000.00
$
$
$
$
$
1
$
40,000.00
PAGE 2 OF 5 Last Update: 04/13/17
C:\Userstm aas\Desktop\9275_SEQ_Transport.)dsx
SRF Consulting Group, Inc.
By: BJM
CKD BY: AK
ENGINEER'S ESTIMATE OF PROBABLE CONSTRUCTION COST
Wayzata Blvd (CSAH 112) - Phase 2
Hennepin County Proj. No. 091102
90% Cost Estimate
NOTES
ITEM NO.
ITEM DESCRIPTION
UNIT
UNIT COST
PROJECT TOTAL
QUANTITY AMOUNT
BASE BID
STATE AID PARTICIPATING 027-712-002
TURNBACK PARTICIPATING
COUNTY (50%) COUNTY (50%)
ROADWAY STORM SEWER ORONO (50%) LONG LAKE (50%)
SAP 152-020-012
QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
NON PARTICIPATING
COUNTY (100%) LONG LAKE (100%)
QUANTITY AMOUNT QUANTITY AMOUNT
2504.602
CONNECT TO EXISTING WATER MAIN
EACH
$
1,500.00
6.00
$ 9,000.00
$
$
$
$
$
6
$
9,000.00
2504.602
CONNECT TO EXISTING WATER SERVICE
EACH
$
500.00
5.00
$ 2,500.00
$
-
$
$
$
$
5
$
2,500.00
2504.602
INSTALL HYDRANT & VALVE
EACH
$
2,500.00
3.00
$ 7,500.00
3
$
7,500.00
$
$
$
$
$
-
2504.602
ADJUST GATE VALVE
EACH
$
400.00
2.00
$ 800.00
2
$
800.00
$
$
$
$
$
2504.602
ADJUST VALVE BOX -WATER
EACH
$
250.00
16.00
$ 4,000.001
16
$
4,000.00
$
$
$
$
$
-
2504.602
1" CORPORATION STOP
EACH
$
550.00
5.00
$ 2,750.00
$
-
$
$
$
$
5
$
2,750.00
2504.602
6" GATE VALVE & BOX
EACH
$
2,500.00
4.00
$ 10,000.00
$
$
$
$
$
4
$
10,000.00
2504.602
8" GATE VALVE & BOX
EACH
$
2,800.00
11.00
$ 30,800.00
$
$
$
$
$
11
$
30,800.00
2504.602
1" CURB STOP & BOX
EACH
$
550.00
5.00
$ 2,750.00
$
$
$
$
$
5
$
2,750.00
2504.602
HYDRANT ASSEMBLY
EACH
$
5,500.00
4.00
$ 22,000.00
$
$
$
$
$
4
$
22,000.00
(4)
2504.603
INSPECTION HOLE
L F
$
90.00
100.00
$ 9,000.00
100
$
9,000.00
$
$
$
$
$
-
2504.603
1" TYPE K COPPER PIPE
L F
$
20.00
86.00
$ 1,720.00
$
-
$
$
$
$
86
$
1,720.00
2504.603
8" C-900 WATER MAIN
L F
$
90.00
1450.00
$ 130,500.00
$
$
$
$
$
1450
$
130,500.00
2504.603
8" C-900 WATER MAIN (PIPE BURST)
L F
$
90.00
750.00
$ 67,500.00
$
$
$
$
$
750
$
67,500.00
2504.603
6" DIP WATER MAIN
L F
$
60.00
40.00
$ 2,400.00
$
$
$
$
$
40
$
2,400.00
2504.604
4" POLYSTYRENE INSULATION
S Y
$
40.00
78.10
$ 3,124.00
$
78.1
$
3,124.00
$
$
$
$
-
2504.620
DUCTILE IRON FITTINGS - EPDXY COATED
POUND
$
6.50
850.00
$ 5,525.00
$
$
$
$
$
850
$
5,525.00
(2)
2506.501
CONST DRAINAGE STRUCTURE DESIGN F
L F
$
250.00
88.20
$ 22,050.00
$
88.2
$
22,050.00
$
$
$
$
-
(2)
2506.501
CONST DRAINAGE STRUCTURE DESIGN G
L F
$
300.00
96.40
$ 28,920.00
$
92.3
$
27,690.00
$
$
$
4.1
$
1,230.00
(2)
2506.501
CONST DRAINAGE STRUCTURE DESIGN H
L F
$
250.00
15.40
$ 3,850.00
$
15.4
$
3,850.00
$
$
$
$
-
(2)
2506.501
CONST DRAINAGE STRUCTURE DESIGN SD -48
L F
$
400.00
75.70
$ 30,280.00
$
55.1
$
22,040.00
$
$
$
20.6
$
8,240.00
(2)
2506.501
CONST DRAINAGE STRUCTURE DES 48-4020
L F
1 $
300.00
89.10
$ 26,730.00
$
85.2
$
25,560.00
$
$
$
3.9
$
1,170.00
(2)
2506.501
CONST DRAINAGE STRUCTURE DES 54-4020
L F
$
350.00
12.20
$ 4,270.00
$
12.2
$
4,270.00
$
$
$
$
-
(2)
2506.501
CONST DRAINAGE STRUCTURE DES 60-4020
L F
$
425.00
43.90
$ 18,657.50
$
43.9
$
18,657.50
$
$
$
$
(2)
2506.501
CONST DRAINAGE STRUCTURE DES 66-4020
L F
$
500.00
15.50
$ 7,750.00
$
15.5
$
7,750.00
$
$
$
$
(2)
2506.501
CONST DRAINAGE STRUCTURE DES 72-4020
L F
$
600.00
20.90
$ 12,540.00
$
20.9
$
12,540.00
$
$
$
$
-
(1)
2506.501
SANITARY SEWER MANHOLE
L F
$
190.00
110.00
$ 20,900.00
$
$
-
$
$
$
110
$
20,900.00
(2)
2506.516
CASTING ASSEMBLY
EACH
$
700.00
87.00
$ 60,900.00
$
79
$
55,300.00
$
$
$
8
$
5,600.00
(1)
2506.522
ADJUST FRAME & RING CASTING
EACH
$
400.00
10.00
$ 4,000.00
10
$
4,000.00
$
-
$
$
$
$
-
(1)
2506.602
RECONSTRUCT DRAINAGE STRUCTURE
EACH
$
800.00
2.00
$ 1,600.00
2
$
1,600.00
$
-
$
$
$
$
(2)
2506.602
CONST DRAINAGE STRUCTURE DESIGN SPEC 1
EACH
$
10,000.00
1.00
$ 10,000.00
$
-
1
$
10,000.00
$
$
$
$
(2) & (8)
2506.602
CONST DRAINAGE STRUCTURE DESIGN SPEC 2
EACH
$
4,000.00
8.00
$ 32,000.00
$
8
$
32,000.00
$
$
$
$
-
(1)
2506.602
CHIMNEY SEAL
EACH
$
400.00
11.00
$ 4,400.00
$
$
-
$
$
$
11
$
4,400.00
2511.501
RANDOM RIPRAP CLASS II
C Y
$
70.00
79.70
$ 5,579.00
$
79.7
$
5,579.00
$
$
$
$
-
2511.501
RANDOM RIPRAP CLASS III
C Y
$
70.00
9.20
$ 644.00
$
9.2
$
644.00
$
$
$
$
2511.515
GEOTEXTILE FILTER TYPE IV
S Y
$
3.00
414.20
$ 1,242.60
$
414.2
$
1,242.60
$
$
$
$
2511.602
PLACE BOULDER
EACH
$
60.00
8.00
$ 480.00
8
$
480.00
$
-
$
$
-
$
$
2521.501
4" CONCRETE WALK
SF
$
5.30
6760.00
$ 35,828.00
4510
$
23,903.00
$
1180 $ 6,254.00
1070 $
5,671.00
$
$
2521.501
6" CONCRETE WALK
SF
$
10.00
2600.00
$ 26,000.00
110
$
1,100.00
$
520 $ 5,200.00
1970 $
19,700.00
$
$
2521.511
3" BITUMINOUS WALK
SF
$
2.50
34310.00
$ 85,775.00
$
-
$
19410 $ 48,525.00
14900 $
37,250.00
$
$
2531.501
CONCRETE CURB & GUTTER DESIGN B418
L F
$
21.00
150.00
$ 3,150.00
150
$
3,150.00
$
$ -
$
-
$
$
2531.501
CONCRETE CURB & GUTTER DESIGN 8424
L F
$
18.00
4050.00
$ 72,900.00
4050
$
72,900.00
$
$
$
$
$
2531.501
CONCRETE CURB & GUTTER DESIGN B612
L F
$
22.00
60.00
$ 1,320.00
60
$
1,320.00
$
$
$
$
$
-
2531.501
CONCRETE CURB & GUTTER DESIGN 8618
L F
$
20.00
570.00
$ 11,400.00
170
$
3,400.00
$
$
$
$
400
$
8,000.00
2531.501
CONCRETE CURB & GUTTER DESIGN B624
L F
$
18.00
2350.00
$ 42,300.00
2350
$
42,300.00
$
$
$
$
$
-
2531.501
CONCRETE CURB & GUTTER DESIGN 8824
L F
$
25.00
230.00
$ 5,750.00
230
$
5,750.00
$
$ -
$
$
$
2531.502
CONCRETE CURB DESIGN V10
L F
$
28.00
230.00
$ 6,440.00
$
-
$
230 $ 6,440.00
$
$
$
2531.507
5' CONCRETE DRIVEWAY PAVEMENT
S Y
$
68.00
95.00
$ 6,460.00
95
$
6,460.00
$
$ -
$
$
$
2531.507
6" CONCRETE DRIVEWAY PAVEMENT
S Y
$
88.00
22.00
$ 1,936.00
22
$
1,936.00
$
$
$
$
$
2531.507
8" CONCRETE DRIVEWAY PAVEMENT
S Y
$
72.00
85.00
$ 6,120.00
85
$
6,120.00
$
$ -
$
-
$
$
2531.618
TRUNCATED DOMES
SF
$
50.00
246.00
$ 12,300.00
$
-
$
72 $ 3,600.00
174 $
8,700.00
$
$
2533.507
PORTABLE PRECAST CONIC BARRIER DES 8337
L F
$
15.00
7420.00
$ 111,300.00
7420
$
111,300.00
$
$
$
-
$
$
2533.508
RELOCATE PORT PRECAST CONC BAR DES 8337
LF
$
4.001
7340.00 1
$ 29,360.00
7340
$
29,360.00
$
$
$
$
$
2540.602
MAIL BOX SUPPORT
I EACH
$
230.001
20.00 1
$ 4,600.001
20
$
4,600.00
$
$
$
$
$
PAGE 3 OF 5 Last Update: 04/13/17
C:\Userstm aas\Desktop\9275_SEQ_Transport.)dsx
SRF Consulting Group, Inc.
By: BJM
CKD BY: AK
ENGINEER'S ESTIMATE OF PROBABLE CONSTRUCTION COST
Wayzata Blvd (CSAH 112) - Phase 2
Hennepin County Proj. No. 091102
90% Cost Estimate
NOTES
ITEM NO.
ITEM DESCRIPTION
UNIT
UNIT COST
PROJECT TOTAL
QUANTITY AMOUNT
BASE BID
STATE AID PARTICIPATING 027-712-002
TURNBACK PARTICIPATING
COUNTY (50%) COUNTY (50%)
ROADWAY STORM SEWER ORONO (50%) LONG LAKE (50%)
SAP 152-020-012
QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
NON PARTICIPATING
COUNTY (100%) LONG LAKE (100%)
QUANTITY AMOUNT QUANTITY AMOUNT
2540.602
INFORMATION SIGN SPECIAL
EACH
$
15.00
25.00
$ 375.00
$
-
25 $ 375.00
$
$
$
$
2545.511
LIGHTING UNIT TYPE SPECIAL 1
EACH
$
6,800.00
9.00
$ 61,200.00
9
$
61,200.00
$ -
$
$
$
$
2545.515
LIGHT FOUNDATION DESIGN E MODIFIED
EACH
$
1,230.00
9.00
$ 11,070.00
9
$
11,070.00
$
$
$
$
$
2545.521
2" RIGID STEEL CONDUIT
L F
$
27.60
242.00
$ 6,679.20
242
$
6,679.20
$
$
$
$
$
2545.523
2" NON-METALLIC CONDUIT
L F
$
7.80
1601.00
$ 12,487.80
1601
$
12,487.80
$
$
$
$
$
2545.523
3" NON-METALLIC CONDUIT
L F
$
9.60
60.00
$ 576.00
60
$
576.00
$
$
$
$
$
2545.523
4" NON-METALLIC CONDUIT
L F
$
14.40
56.00
$ 806.40
56
$
806.40
$
$
$
$
$
2545.531
UNDERGROUND WIRE 1 COND NO 2
L F
$
3.60
793.00
$ 2,854.80
793
$
2,854.80
$
$
$
$
$
2545.531
UNDERGROUND WIRE 1 COND NO 4
L F
$
1.70
7012.00
$ 11,920.40
7012
$
11,920.40
$
$
$
$
$
2545.533
DIRECT BURIED LIGHTING CABLE 4 COND NO 4
L F
$
15.50
742.00
$ 11,501.00
742
$
11,501.00
$
$
$
$
$
2545.541
SERVICE CABINET -TYPE L1
EACH
$
4,900.00
1.00
$ 4,900.00
1
$
4,900.00
1 $
$
I $
$
$
2545.545
EQUIPMENT PAD B
EACH
$
1,180.00
1.00
$ 1,180.00
1
$
1,180.00
$
$
$
$
$
2545.553
HANDHOLE
EACH
$
730.00
6.00
$ 4,380.00
6
$
4,380.00
$
$
$
$
$
2554.501
TRAFFIC BARRIER DESIGN 88307
LF
$
30.00
113.00
$ 3,390.00
113
$
3,390.00
$
$
$
$
$
2554.501
TRAFFIC BARRIER DESIGN B8338
LF
$
24.00
1670.00
$ 40,080.00
1670
$
40,080.00
$
$
$
$
$
2554.509
GUIDE POST TYPE B
EACH
$
55.00
32.00
$ 1,760.00
$
32 $ 1,760.00
$
$
$
$
2554.521
ANCHORAGE ASSEMBLY - PLATE BEAM
EACH
$
600.00
3.00
$ 1,800.00
3
$
1,800.00
$
$
$
$
$
2554.523
END TREATMENT -TANGENT TERMINAL
EACH
$
2,800.00
7.00
$ 19,600.00
7
$
19,600.00
$
$
$
$
$
2554.615
IMPACT ATTENUATOR NO 1
AMBY
$
1,800.00
24.00
$ 43,200.00
24
$
43,200.00
$
$
$
$
$
2554.615
IMPACT ATTENUATOR NO 2
AMBY
$
12,500.00
1.00
$ 12,500.00
1
$
12,500.00
$
$
$
$
$
2554.615
RELOCATE IMPACT ATTENUATOR NO 1
AMBY
$
500.00
32.00
$ 16,000.00
32
$
16,000.00
$
$
$
$
$
(6)
2557.501
WIRE FENCE DESIGN 48-9322
LF
$
30.00
120.00
$ 3,600.00
120
$
3,600.00
$
$
$
$
$
2557.523
METAL BRACE ASSEMBLY -CHAIN LINK FENCE
EACH
$
300.00
2.00
$ 600.00
2
$
600.00
$
$
$
$
$
2557.527
ELECTRICAL GROUND
EACH
$
250.00
1.00
$ 250.00
1
$
250.00
$
$
$
$
$
2563.601
TRAFFIC CONTROL SUPERVISOR
LS
$
12,500.00
1.00
$ 12,500.00
1
$
12,500.00
$
$
$
$
$
(7)
2563.601
TRAFFIC CONTROL
LS
$
75,000.00
1.00
$ 75,000.00
0.79
$
59,250.00
0.08 $ 6,000.00
0.02 $ 1,500.00
0.01 $ 750.00
0.01 $
750.00 0.09
$
6,750.00
2563.602
PORTABLE CONCRETE BARRIER DELINEATOR
EACH
$
10.00
300.00
$ 3,000.00
300
$
3,000.00
$
$
$
$
$
2563.602
PORTABLE CHANGEABLE MESSAGE SIGN
EACH
$
6,000.00
2.00
$ 12,000.00
2
$
12,000.00
$
$
$
$
$
2563.613
WORK ZONE SPEED LIMIT
UDAY
$
50.00
214.00
$ 10,700.00
214
$
10,700.00
$
$
$
$
$
2563.618
CONSTRUCTION SIGN -SPECIAL
SF
$
19.00
585.00
$ 11,115.00
585
$
11,115.00
$
$
$
$
$
2564.531
SIGN PANELS TYPE C
SF
$
33.00
299.10
$ 9,870.30
299.1
$
9,870.30
$
$
$
$
$
-
2564.537
INSTALL SIGN TYPE C
EACH
$
75.00
26.00
$ 1,950.00
23
$
1,725.00
$
$
$
$
3
$
225.00
2564.537
INSTALL SIGN TYPE D
EACH
$
400.00
1.00
$ 400.00
1
$
400.00
$
$
$
$
$
-
2564.537
INSTALL SIGN TYPE SPECIAL
EACH
$
150.00
8.00
$ 1,200.00
8
$
1,200.00
$
$
$
$
$
2564.602
INSTALL DYNAMIC SPEED DISPLAY SIGN
EACH
$
2,000.00
1.00
$ 2,000.00
1
$
2,000.00
$
$
$
$
$
2565.514
TRAFFIC CONTROL INTERCONNECT
LS
$
83,000.00
1.00
$ 83,000.00
$
$
$
$
1 $
83,000.00
$
2572.501
TEMPORARY FENCE
LF
$
5.00
160.00
$ 800.00
160
$
800.00
$
$
$
$
-
$
2572.502
CLEAN ROOT CUTTING
LF
$
7.50
550.00
$ 4,125.00
550
$
4,125.00
$
$
$
$
$
2572.505
PRUNE TREES
HOUR
$
300.00
40.00
$ 12,000.00
40
$
12,000.00
$
$
$
$
$
2573.502
SILT FENCE, TYPE SD
LF
$
22.50
1720.00
$ 38,700.00
1720
$
38,700.00
$
$
$
$
$
2573.502
SILT FENCE, TYPE MS
LF
$
2.00
7600.00
$ 15,200.00
7600
$
15,200.00
$
$
$
$
$
-
2573.530
STORM DRAIN INLET PROTECTION
EACH
$
225.00
78.00
$ 17,550.00
70
$
15,750.00
$
$
$
$
8
$
1,800.00
2573.533
SEDIMENT CONTROL LOG TYPE STRAW
LF
$
3.20
4780.00
$ 15,296.00
4780
$
15,296.00
$
$
$
$
$
-
2573.535
STABILIZED CONSTRUCTION EXIT
LS
$
8,000.00
1.00
$ 8,000.00
1
$
8,000.00
$
$
$
$
$
2573.550
EROSION CONTROL SUPERVISOR
LS
$
30,000.00
1.00
$ 30,000.001
1
$
30,000.00
$
$
$
$
$
2573.560
CULVERT END CONTROLS
EACH
$
150.00
13.00
$ 1,950.00
13
$
1,950.00
$
$
$
$
$
-
2574.508
FERTILIZER TYPE 3
LB
$
1.00
1955.00
$ 1,955.00
1945
$
1,945.00
$
$
$
$
10
$
10.00
2574.508
FERTILIZER TYPE 4
LB
$
3.00
15.00
$ 45.00
15
$
45.00
$
$
$
$
$
2574.578
SOIL BED PREPARATION
ACRE
$
350.00
6.30
$ 2,205.00
6.3
$
2,205.00
$
$
$
$
$
2575.501
SEEDING
ACRE
$
250.00
5.30
$ 1,325.00
5.3
$
1,325.00
$
$
$
$
$
2575.502
SEED MIXTURE 25-131
LB
$
3.50
130.00
$ 455.00
130
$
455.00
$
$
$
$
$
2575.502
SEED MIXTURE 25-141
LB
$
4.00
255.00
$ 1,020.00
255
$
1,020.00
$
$
$
$
$
2575.502
SEED MIXTURE 33-261
LB
$
40.00
4.00
$ 160.00
4
$
160.00
$
$
$
$
$
2575.502
SEED MIXTURE 34-171
LB
$
100.00
2.00
$ 200.00
2
$
200.00
$
$
$
$
$
2575.505
SODDING TYPE LAWN
S Y
$
6.00
61.00
$ 366.00
$
-
61 $ 366.00
$
$
$
$
-
2575.505
SODDING TYPE SALT TOLERANT
S Y
$
5.00
4740.00
$ 23,700.00
4540
$
22,700.00
$
$
$
$
200
$
1,000.00
2575.513
MULCH MATERIAL TYPE 9
C Y
$
115.00
10.00
$ 1,150.00
10
$
1,150.00
$
$
$
$
$
-
2575.523
EROSION CONTROL BLANKETS CATEGORY 0
S Y
$
25.00
12710.00
$ 15,252.00
12710
$
317,750.00
$
$
$
$
$
2575.523
EROSION CONTROL BLANKETS CATEGORY 3N
S Y
$
1.60
12250.00
$ 19,600.00
12250
$
19,600.00
$
$
$
$
$
2575.541
MOWING
ACRE
$
4,000.00
0.40
$ 1,600.00
0.4
$
1,600.00
$
$
$
$
$
2575.545
WEED SPRAYING
ACRE
$
1,000.00
0.40
$ 400.00
0.4
$
400.00
$
$
$
$
$
2575.571
RAPID STABILIZATION METHOD 3
MGAL
$
350.00
55.00
$ 19,250.00
55
$
19,250.00
$
$
$
$
$
2575.604
SLOPE FACING PROTECTION SYSTEM
SY
$
50.00
190.00
$ 9,500.00
$
-
$
190 $ 9,500.00
$
$
$
2580.601
INTERIM PAVEMENT MARKING
LS
$
20,000.00
1.00
$ 20,000.00
1
$
20,000.00
$
$
$
$
$
2582.501
PAVT MSSG PREF THERMO GR IN
SF
$
30.001
530.00
$ 15,900.00
530
$
15,900.00
$
$
$
$
$
2582.502
4" SOLID LINE EPDXY GR IN
L F
$
0.901
7170.00 1
$ 6,453.00
7170
$
6,453.00
$
$
$
$
$
2582.502
6" SOLID LINE EPDXY GR IN
L F
$
1.201
11360.00 1
$ 13,632.00
11360
$
13,632.00
$
$
$
$
$
PAGE 4 OF 5 Last Update: 04/13/17
C:\Userstm aas\Desktop\9275_SEQ_Transport.)dsx
SRF Consulting Group, Inc. ENGINEER'S ESTIMATE OF PROBABLE CONSTRUCTION COST
By: BJM
CKD BY: AK Wayzata Blvd (CSAH 112) - Phase 2
Hennepin County Proj. No. 091102
90% Cost Estimate
BASE BID
STATE AID PARTICIPATING 027-712-002
NOTES ITEM NO.
ITEM DESCRIPTION
UNIT
UNIT COST
PROJECT TOTAL
TURNBACK PARTICIPATING
ROADWAY STORM SEWER
COUNTY (50%)
ORONO (50%)
SAP 152-020-012
COUNTY (50%)
LONG LAKE (50%)
NON PARTICIPATING
COUNTY (100%) LONG LAKE (100%)
QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
2582.502
24" SOLID LINE EPDXY GR IN
L F
$ 11.50
450.00 $ 5,175.00
450
$
5,175.00
$
$
$
$
$
2582.502
4" BROKEN LINE EPDXY GR IN
L F
$ 0.90
1040.00 $ 936.00
1040
$
936.00
$
$
$
$
$
2582.502
4" DBLE SOLID LINE EPDXY GR IN
L F
$ 1.70
3330.00 $ 5,661.00
3330
$
5,661.00
$
$
$
$
$
2582.502
4" DOTTED LINE PREF THERMO GR IN
LF
$ 2.30
260.00 $ 598.00
260
$
598.00
$
$ -
$ -
$
$
SUBTOTAL
$ 7,057,182.50
$
5,838,858.90
$ 581,153.10
$
113,538.50
$
91,361.00
$
88,000.00
$
646,769.00
CONTINGENCY
5%
$ 367,984.03
$
291,942.95
$ 29,057.66
$
5,676.93
$
4,568.05
$
4,400.00
$
32,338.45
TOTALS
$ 7,425,166.53
$
6,130,801.85
$ 610,210.76
$
119,215.43
$
95,929.05
1 $
92,400.001
$
679,107.45
NOTES
(P) DENOTES PLAN QUANTITY
1 SANITARY MANHOLES
2 STORM SEWER MANHOLES OR CATCH BASINS
3 USED FOR DEWATERING POND IN MUCK LOCATION
4 ITEM TO BE USED UPON THE REQUEST OF THE ENGINEER
5 SEE RETAINING WALL PLANS & DETAILS FOR LOCATIONS
6 FENCE SHALL INCLUDE A TOP RAIL, SEE SPECIAL PROVISIONS.
7 INCLUDES ALL ITEMS FOR TRAFFIC CONTROL, DETOURS AND STAGES AND ANY OTHER ITEMS AS DEEMED NECESSARY FOR TRAFFIC CONTROL BY THE ENG
8 STORMWATER POLLUTION CONTROL DEVICE
9 USED FOR REMOVAL OF SHED IN MUCK LOCATION
PAGE 5 OF 5 Last Update: 04/13/17
CITY OF ORONO MEMORANDUM
DATE: June 26, 2017
TO: Orono City Council
FROM: Doug Reeder, Interim City Administrator
RE: Parks Commission — Recording Meetings
1. Purpose. To discuss recording the Parks Commission meetings
CITY OF ORONO MEMORANDUM
DATE: June 26, 2017
TO: Orono City Council
FROM: Jeremy Barnhart, AICP Community Development Director
RE: Short Term (Vacation) Rentals
1. Purpose. Discuss possible changes to City Code to regulate short term rentals.
2. Background. The City Council has received input from constituents regarding a concern
with short term, or vacation, rentals, often advertised on VRBO.com, AirBnB.com, and
Homeway.com. The concerns often involve noise, but can include traffic and parking concerns,
strangers in the neighborhood, and loose dogs. The previous Council, responding to similar
concerns, studied the issue in 2015 and 2016. On June 16, 2017, staff forwarded several
documents outlining the past review of the issue. The documents are redistributed for the record.
3. Response. Some municipalities are prohibiting short term rentals, or rentals less than 30
days, with the goal of eliminating disrespectful behavior, noise, and safety concerns. Staff
believes a prohibition will have a marginal effect, at best.
Layering. Existing ordinances govern many of the concerns. Adding another layer of
regulation adds to the complexity of our code without adding substance. Noise, speeding,
trash, parking and loose dogs are currently regulated in city code. Adding zoning
regulation does not expedite a response, zoning enforcement is rarely more efficient or
effective than the police.
Effectiveness. The effectiveness of outright prohibition is questionable. The city cannot
remove persons from a rented home for a zoning violation; the penalty will be a fine,
which ultimately does not address the issue.
Enforcement practicality. It would rely on the city fielding complaints from
neighborhood, (usually on a Monday after a weekend rental) informing the property
owner of the rule, and telling them to stop, perhaps to be repeated the following week.
Many vacation rentals are booked months in advance, and simply prohibiting rentals may
push these people underground. Code enforcement is already under -resourced, adding a
new program will stretch these resources further.
Previously, the Council considered a licensing program, which addressed the response and the
"soft" concerns, including number of cars, dogs and disruptive pets, condition of the property,
etc. While this did not prohibit the rental, it provided an avenue for the city and interested
parties to contact a manager to resolve issues.
Staff suggests enhancing our public outreach program, perhaps creating a How -To guide for
neighbors on who to contact with specific concerns. If the Council feels this is an issue requiring
City intervention, staff suggests a licensing approach.
A summary of area communities and their approach to short term rentals.
City
Rental Ordinance/
policy?
Short term rental
specific?
Notes
Excelsior
Yes
No
For 4ormore units
Minnetonka Beach
No
No
Greenwood
No
Yes
Prohibits lease terms less than 30 days
Deephaven
No
No
Wayzata
Yes
No
By license. All rental is treated the same
Medina
No
No
Minnetonka
No
Yes
Lodging license
Mound
No
No
Considering changes
Plymouth
Yes
No
I License required, 3yr. term
Spring Park
No
No
Attachments
Exhibit A. Council packet for April 11, 2016 City Council meeting
Exhibit B. Council minutes from April 11, 2016 meeting
REQUEST FOR COUNCIL ACTION
DATE: April 11, 2016
ITEM NO: 16
Department Approval: Administrator Reviewed: Agenda Section:
Name Jeremy Barnhart Mj� Planning
Title Community Development Director
Item Description: #15-3759, City of Orono, Text Amendment: Short Term (Vacation) Rentals
Application Summary
At their meeting on March 14, the Council discussed Vacation Rentals, ultimately tabling action
on the item pending further investigation to determine what other cities are doing, and what legal
ramifications there might be with a proposed ordinance.
Staff contacted several area cities:
The City Attorney will respond to the legal questions posed by Council.
Planning Commission Recommendation
The Planning Commission recommends approval of the ordinance as drafted, with a vote of 5-1
on February 16, 2016. The one dissenting vote was due to the opinion that there was not
sufficient problem to warrant an ordinance amendment.
Rental
city
Ordinance/
Short term
Notes
rental specific?
policy?
Excelsior
Yes
No
For 4 or more
units
Minnetonka Beach
No
No
Greenwood
No
Yes
Prohibits lease
terms less than 30
days
Deephaven
No
No
Wayzata
Yes
No
By license. All
rental is treated
the same
Medina
No
No
Minnetonka
No
Yes
Lodging license
Mound
No
No
Plymouth
Yes
No
License required,
3 yr. term
Spring Lake Park
No
No
The City Attorney will respond to the legal questions posed by Council.
Planning Commission Recommendation
The Planning Commission recommends approval of the ordinance as drafted, with a vote of 5-1
on February 16, 2016. The one dissenting vote was due to the opinion that there was not
sufficient problem to warrant an ordinance amendment.
Planning Staff Recommendation
Staff recommends approval of the ordinance as drafted. The attached Planning Commission staff
report (Exhibit B) describes the issue in more detail.
Action Requested:
Staff and the Planning Commission recommend approval of the Ordinance as drafted.
List of Exhibits:
Exhibit A. Draft Ordinance
Exhibit B. Council packet dated March 14, 2016
Exhibit C. PC Minutes dated February 16, 2016
Council Exhibit A
4-11-16
ORDINANCE NO. THIRD SERIES
CITY OF ORONO
HENNEPIN COUNTY, MINNESOTA
AN ORDINANCE AMENDING THE ORONO MUNICIPAL CODE
BY ADDING ARTICLE IV TO CHAPTER 26 AND AMENDING SECTION 26-31
REGARDING SHORT-TERM RENTAL LICENSING
THE CITY COUNCIL OF ORONO ORDAINS:
SECTION 1. Section 26-31 Definitions of the City of Orono Municipal Code is
hereby amended by adding the following text:
Rent shall mean, for the purpose of this definition, leasing, subleasin , lig or hiring for
occupancy.
Short-term rental shall mean the rental to a 12erson or groMp of persons a residential unit for a
period of less than thirty (30) consecutive calendar days in a zoning district where residential
uses are allowed.
Short-term rental property means a parcel of real property and includes the premises upon which
a short-term rental unit is located and the parking areas driveways, landsgning, accesso
structures fences walls swimming ools hot tubs ands as.
SECTION 2. Article IV. — Short Term Rentals of the City of Orono Municipal
Code is hereby added by adding the following text:
Section 26-80 — Short term rental licenses
(a) Purpose. The use of residential property for short term rental has the potential for
increased traffic, congestion on the streets, noise, and disrespectful actiyit to the
detriment of the neighborhood. The City of Orono has determined that responsive
ownership of the rental property mitigates these issues.
(b) Required. It is unlawful for anyperson to rent their property_. for a period less than
30 days without first having obtained a Business License as outlined in .Article II
of this chapter. [Section 26, paragraphs 31 through 421
(c) Regulation. No license may be issued unless all of the following are complied
with:
1. The owner shall ensure that the occupants and guests of a short term rental unit do
not create unreasonable noise or disturbances engage in disorderly conduct or
violate provisions of the City of Orono Code or any State law includina those
pertaining to noise, disorderly conduct, overcrowding, the consumption of
alcohol or the use of illegal drugs. Owners are expected to take any measures
necessary to abate disturbances including, but not limited to directing the
Page 1 of 2
occupants and guests of a short term rental unit to cease the disturbingconduct,
removing the occupant and/ or guests or taking any other action necessary to
immediatelyabate the disturbance.
2. The owner shall provide a twenty- four (24) hour emergency contact that will be
available to respond to issues at the short term rental property within thirty_(30)
minutes to complaints regarding the condition, operation, or conduct of occupants
of a rental unit.
3. The short term rental roe shall be used onl for overni t lod in
accommodations. They may not be used for parties (wedding, bachelor/
bachelorette), conferences or similar events.
4. The primary overnight and daytime occupant of a short term rental unit must be
an adult twenty-one 21 years of age or older. This adult must provide a telephone
number to the owner and shall be accessible to the owner by telephone at all
times.
5. The owner shall require all occupants to agree to a minimum stay of two 2
consecutive nights.
6. Two off street parking spaces shall be provided at minimum. The maximum
number of vehicles allowed at a short-term rental property shall be limited to the
number of available off street parking spaces. Rental Properly on islands is
exempt from this requirement.
(d) License period. Licenses shall expire December 31 of each year.
SECTION 3. EFFECTIVE DATE: This ordinance shall take effect immediately
upon its passage and publication.
ADOPTED this day of , 2016 on a vote of _ ayes and
nays by the City Council of Orono, Minnesota.
ATTEST:
Diane Tiegs, City Clerk
Lili Tod McMillan, Mayor
Ordinance published in The Laker and The Pioneer newspapers the week of 2016.
Page 2 of 2
Council
Exhibit B
REQUEST FOR COUNCIL ACTION
DATE: March 14, 2016
ITEM NO: 13
Department Approval: Administrator Reviewed: Agenda Section:
Name Jeremy Barnhart Planning
Title Community Development Director
Item Description: #15-3759, City of Orono, Text Amendment: Short Term (Vacation) Rentals
Application Summary
The issue of short term (also known as vacation) rentals has been a topic of growing concern
nationally over the last couple of years. It appears the loss of tax revenue and inspection
oversight is a concern of larger municipalities. In Orono, the concerns seems to revolve more
around neighborhood concerns with noise, parking, traffic, etc.
Last summer, some Councilmembers receive one or more complaints from property owners
regarding excessive noise, traffic, and trash associated from some rentals. At the time, a letter
was sent to property owners understood to be renting to vacationers, reminding them to be good
neighbors. Two properties were reported by neighbors to be renting to vacationers, though were
found to be owner occupied. No complaints were received by city staff after the letters went out.
Planning Commission Recommendation
In February, the Planning Commission hosted a listening session on the subject, hearing from 8
owners (of the 12 identified by staff) of vacation rental property who advised the Planning
Commission that they regulate their renters in a manner stricter than proposed by the City.
Public hearings have been held on the subject in November 2015, January and February 2016. A
copy of the draft ordinance was posted on the cities website since December. During this time,
the Planning Commission reviewed several drafts of an ordinance, including a version that
prohibited short term rentals. After much discussion during the February Planning Commission
meeting (draft minutes attached, Exhibit C), the Commission is forwarding an ordinance that
requires an annual license to rent dwellings in a short term basis. Included within this
requirement are 6 conditions that must be followed to receive a license. The Commission
purposefully did not restate ordinance regulations already in the city code. The 6 conditions
primarily act as a reminder, and an ability to register property owners so that upon complaint, the
city can react faster.
The Planning Commission, with a vote of 5-1, recommended approval of the ordinance
following the public hearing on February 16th. Commissioner Schoenzeit felt that the ordinance
was unnecessary and was regulating something that wasn't an issue. No one spoke in favor or
opposition to the proposal.
Planning Staff Recommendation
Staff recommends approval of the ordinance as drafted. The attached Planning Commission staff
report (Exhibit B) describes the issue in more detail.
Action Requested:
Staff and the Planning Commission recommend approval of the Ordinance as drafted.
List of Exhibits:
Exhibit A. Draft Ordinance
Exhibit B. Planning Commission packet dated February 16, 2016
Exhibit C. Draft PC Minutes
Council Exhibit A
(3-14-16)
ORDINANCE NO. THIRD SERIES
CITY OF ORONO
HENNEPIN COUNTY, MEIVESOTA
AN ORDINANCE AMENDING THE ORONO MUNICIPAL CODE
BY ADDING ARTICLE IV TO CHAPTER 26 AND AMENDING SECTION 26-31
REGARDING SHORT-TERM RENTAL LICENSING
THE CITY COUNCIL OF ORONO ORDAINS:
SECTION 1. Section 26-31 Definitions of the City of Orono Municipal Code is
hereby amended by adding the following text:
Rent shall mean for the pg=se of this definition leasing, subleasW& leffim or burin for
occupancy.
Short-term rental shall mean jh@ rental to a pmwn or gmmR of Rtrsons a residential unit for a
period of less than 30 consecutive calendar days in a zoning district where residential
uses are allowed.
Short-term rental ffpMjV m ans a parcel of real mp= and includes the premises unon which
a short-term rental unit is located and the parking areas, ddyeways, landscaping, accessor3!
structures fences watts ools hot tubs and gW.
SECTION 2. Ardlele IV. — Short Term Rentals of the City of Orono Municipal
Code is hereby added by adding the following text:
Section 26-80 — Short term rental licenses
(a) Purpose. The use of residential propertyfor short term rental has thepotential for
increased estionon_-the streets, noise, and disrespectful activity to the
detriment of the neighborhood. The City of Orono has determined that responsive
ownership of the rental RrpWAy mitigates these issues.
(b) R aired. It is unlawful for an gerson to rent their 2MR= for a Rgdod less than
30 dayA without first having obtained a Business License as outlined in Article H
of this cha ter. fSection 26, R@MSM& 31 thro 42
(c) Regulation. No license may be issued unless all of the f—ollovog are complied
with:
1, The owner shall ensure that the occupants and guens of a short term rental unit do
not create unreasonable noise or disturbances enizage in disorderly conduct or
violate provisions of the City of Orono Code or any State law including those
I~ to noise. disorderly conduct, overcrowding, the consumption of
LdcobaL or the use of i1leW drugs. Owners are a eeted to take My measures
necessary to abate disturbances including, but not limited to directing the
Page 1 of 2
occum-ts-and. gMsts of a short term rental unit to cease the distubia conducL
removing the occupant and/ or guests or taking_M other action necessary to
immediatey abate the disturbance.
2. The owner shall pmvide a twenty- four (24) hour emergency co= that will be
available to respond to issues at the short term rental property within thirty (30)
minutes to complaints regarding the condition, operation; or conduct of occupants
of a rental Unit.
3. The short term rental urot�erty shall be used only for overnight lodgigg
accommodations. Thpy may not be used for parties (wedding. bachelor/
bachelorette). conres or similar events.
4. The primary
fenceovernight and -daytime ocMant of a short term rental unit must be
an adult twenty-one 21 years of age or older. This adult must provide a telephone
number to the owner and shall be accessible to the owner by telephone at all
times.
5. The owner shall require all occupants to agree to a minimum stay of two 2
consecutive
6. Two off street parking spaces shall be provided at minimum. The maximum
number of vehicles allowed at a short-term rental property shall be limited to the
number of available off street„garking spaces. Rental Propel on islands is
exempt from this requirement.
(d) License 2riod. Licenses shall expire December 31 of each year.
SECTION 3. EFFECTIVE DATE: This ordinance shall take effect immediately
upon its passage and publication.
ADOPTED this day of 2016 on a vote of _ ayes and
nays by the City Council of Orono, Minnesota.
ATTEST:
Diane Tiegs, City Cleric Lili Tod McMillan, Mayor
Ordinance published in The Laker and The Pioneer newspapers the week of ; 2016.
Page 2 of 2
To: Chair Leskinen and Planning Commission Members
Jessica Loftus, City Administrator
From: Jeremy Barnhart, Community Development Director
Date: February 16, 2016
Subject: #15-3759, City of Orono,
Text Amendment: Vacation Rentals
Public Hearing
Council
Exhibit B
Appllcatlon Summary. The rental of private property for vacationers may impact
existing neighborhoods due to increases in traffic, noise, and activity during irregular
hours.
Stay Rewmmendatlon: Staff recommends the Planning Commission review the
appropriateness of the ordinance as drafted and forward the result to Council for
approval. I
Ust of Exhibits
Exhibit A. Draft Ordinance regulating vacation rentals
Exhibit B. Comparison of Provisions
Exhibit C. Letters received
Exhibit D. Planning Commission packet dated November
Background
In their workshop on February 3, 2015, the Planning Commission heard from seven
property owners commenting on the proposed vacation rental ordinance. These seven
are among the 12 vacation rentals owners Identified by staff after searching through the
various vacation rental websites in December, including AirBnb, Homeaway, VBRO.
Most of those comments respected the need for regulations, noting that they are more
protective with their own home and property than the city would be, but did not want
overly restrictive regulations. They did not support a total ban on vacation rentals.
The draft ordinance prepared and reviewed includes provisions for a business license,
and 15 criteria. The Planning Commission is asked to modify the draft ordinance and
forward the draft to the City Council for adoption.
Comments received, summarized:
Jody Laughlin, 120 Big Island, noted that much of the issues of concern are issues
she's experiencing in Cruisers Cove, adjacent to her property, and the response
FILE #R 15-9759
16 February 2010
Pop 2 of 2
by the SherrifF and the City is lacking in effectiveness.
Linda Molaski, 1925 Concordia, noted her contracts with renters are stricter than
the cities proposed regulations.
Jenny Carter, 2780 Shadywood, former inn keeper, rents a room in her house
and she is more stringent that the proposed ordinance. Does have a concern
with minimum stays. She wants the City to understand that how this industry is
regulated says a lot about the city. Are people stranger, or merely visitors. She
noted the VBRO rates guests, and that information can be used by the renter to
determine appropriateness.
Don Driggs owns Deering Island. He does not think the provision that excludes
non -primary residences be included. He noted that much of the regulation is
already covered by existing laws, and need not be readdressed.
Katherine Kitt, 3635 North Shore drive rents her home, and questioned the
number of issues that are triggering this discussion. She noted that her contract
Is stricter than the ordinance.
Janie Heard, 2795 Shadywood Road, requested no changes to the ordinances
already in place, felt they weren't needed
Paul Larson was concerned that any changes now couldn't be fully vetted with
the snowbird owners away for the winter. (tetters were sent to property
owners' addresses listed in Hennepin County Records, including California and
Washington requesting comment.)
Collectively, those speaking suggested provisions #3, 6,9, 13, be removed.
Exhibit B, Comparison of Provisions Is Intended to provide commentary regarding the
respond to comments stating that the regarding the code already addresses some of the
issues. Items in italics are already addressed In the city code.
Exhibit C represents the letters received to date, for and against the proposed
ordinance.
The Planning Commission is asked to complete one of the following actions:
1. Recommend approval of the ordinance as presented
2. Recommend approval of the ordinance with changes
3. Table action, directing staff to complete specific research.
LPC Exhibit A (2-16-16)
ORDINANCE NO. _, THIRD SERIES
CITY OF ORONO
HENNEPIN COUNTY, MINNESOTA
AN ORDINANCE AMENDING THE ORONO MUNICIPAL CODE
BY ADDLIG ARTICLE IV TO CHAPTER 26 AND AMENDING SECTION 2&31
REGARDING SHORT-TERM RENTAL LICENSING
THE CITY COUNCIL OF ORONO ORDAINS:
SECTION 1. Section 26-31 Definitions of the City of Orono Municipal Code is
hereby amended by adding the following text:
Rent shall mewL for the jpgMse of this definition, leasip& subleasiM, left'lLftfin or hiring for
occupancX
Short-term rental shall mean the rental to a Rgrson or Ugo of persons a residential unit for a
eriod of less than 30 consecutive calendar days in a zoning districtwhere residential
uses are allowed.
Short-term rental property means a parcel of real property and includes the premises upon which
a short-term rental unit is located and the varking areas driytway& landscaping,landseqping, accessgry
fences, walls swimming Rools,hot tubs and Was.
SECTION 2. Article IV. — Short Term Rentals of the City of Orono Municipal
Code is hereby added by adding the following text:
Section 26-80 — Short term rental licenses
(a) Purpose. The use of residential property for short term rental has the potential for
increased traffic, congestion on the streets, noise, and disrespectful activity to the
detriment of the neigbhgLihood. The City of Orono has determined that the
(b) Re aired. It is unlawful f
gLany person to rent their p== fora ppfiod less than
30 days without first having Business Ligme as outlined in Article H
of this chapter. [Section 26. Paraaaphs 31 through 421
(c) Re_ tion. No license may be issued unless all of the following are complied
with:
1. The owner shall =sure that the occupants and guests of a short term rental unit do
not create unreasonable noise or disturbances MgMe in disorderly conduct or
violate provisions of the City of Orono Code or any State law pertaining to noise
disorderly conduct, overcrowding, the consumption of alcohol, or the use of
illegal drugs,- _Owners are expected to take any measures nemsary to abate
disturbances including, but not limited to impfing the occupants and guests of a
short term rental unit to cease the disturbing conduct. removing the occupant and/
Page 1 of 3
or Nests or talon$ any other action necessga to immediately abate the
disturbance.
2. The owner shall ensure that the property comply with all applicable codes
Marding f re building, and saf
3. Short term rentals.may be permitted at the owner's principal place of residence
onlyVeerification may include voter registration, or driver's license.
4. The owner shall pxovide a twenty four (24) hour emergency coact that will be
available to respond to issues at the short term rental pro e= within sjj& (60J
minutes to complaints regarding the condition, operation. or conduct of occupants
of a rental unit.
5. The short term -rental pwgn must have a visible house number eggly seen from
the street day or ni t.
6. The short term rental pmMgy shall be used only for overmaht lod
accommodations. They may not be used for parties fweddingbachelor/
bachelorette). conferences or similar events.
7. All advertising for the short term rental shall include the City issued license
number.
8. The primary overnigbi and daygme occupant of a short term rental unit must be
an adult eighteen 1$ years of age or older. This adult must 13rovide a teloho
number to the owner and_shall be accessible to the owner by telghone at all
times.
9. The owner shall require all occupants to agree to a minimum stay of three 3
consecutive nim
10. The owner shall limit overnight occupancy in a short term rental unit to not
exceed two 2 persons over the age of 5 tier bedroom.
11. Two of st vet parking spaces shall be provided at minimum.. The maximum
number of vehicles allowed at a short-term rental pxoperty shall be limited to the
number of available off street parking s s.
12. The owner of a short-term rental property shall provide sufficient trash collection
containers and service to meet the demand of the occupants
13. The owner must be a natural person and not any type of corporation or
partnership. The owner's name must be on the deed to the
14. The City may conduct an inspection of the short term rental property as deemed
necesma or pn1knt including without limitation based u n an com faints or
violations that occur or prior to a renewal of a permit.
15. The o er will be Mguired to Rrgyide the 2fty and my guests with the name
and telephone number of a contact person who can be at the mopert in 60
minutes. The contact person can be the owner.
(d) License period. Licenses shall expire December 31 of each year.
SECTION 3. EFFECTIVE DATE: This ordinance shall take effect immediately
upon its passage and publication.
ADOPTED this day of. -- , 2016 on a vote of ayes and
nays by the City Council of Orono, Mnnesota.
Page 2 of 3
ATTEST:
Diane Tiegs, City Clerk
Lili Tod McMillan., Mayor
Ordinance published in The Laker and The Pioneer newspapers the week of 2016.
Page 3 of 3
PC Exhibit B
Anplvif �sf �Srrvlfin�c
=:vElYf Vi9�kne�x�EE' L,FIEAR543Y �{
1. rhe owner shall ensure that the aocupants and guests of ash= term
These requirements are contained throughout the code, the
rental unit do not create unreasonable noise or disturbances engage in
provision reinforces the responsibility that the property owner
disorderhy conduct or violate provisions of the city of Orono Code or any
has to comply.
State low pertaining to noise, disorderly conduct; overaowdlns the
consumption of alcohoi. or the use of Iftgal drags. Owners ane expected
to take any measures necessary to abate disturbances including, but not
limited to directing the occupants and guests of a short term rental unit
to cease the disturbing conduct; removing the occupant and/or guests or
taking any other action necessary to immediately abate the disturbance.
2. The owner shall ensure that the property comply withal/ applicable
This provision reinforces the responsibility that the property
codes regartUngfire, building, and safety.
owner has to comply with existing city ordinances.
3. Short term rentals maybe permitted at the owner's prindpal place
The intent here is to maintain the true residential character of
of residence only. Verification may include voter registration, or driver's
the neighborhood. Renting a principal resldenre might be
license.
considered similar to home occupatlom. Renting of non -
primary residences might be considered a commercial use In a
residential district
4. The owner shall provide a twenty-four (24) hour emergency contact
This provision provides authoritles more rapid response for out
that will be available to respond to Issues at the short term rental
of town property owners.
property within sixty (60) minutes to complaints regarding the condition,
operation, or conduct of occupants of a rental unit.
5. The short -term -rental property must have a visible house number
A building Code provision, allows for rapid identification of the
easily seen from the street day or night,
property for emergency response.
6. The short term rental property shall be used arty For overnight
Partially addressed in the code. Weddings and other large
lodging accommodations They may not be used for parties (wedding
traffic generating events require a special event permit_ Codes
bachelor/bacheloreft conferences orsimilar events.
do not spedflealiy regulate parties, other than underage
consumption, noise, and parkiing on public rights of way.
7. All advertising for the short term rental shall include the City issued
Provision allows for easier tracking of licensed properties.
license number.
8. The primary overnight and daytime occupant of a short term rental
Intended to maintain a responsible adult in each rental contract.
unit must he an adult eighteen 1S years of age or older. This adult must
provide a telephone number to the owner and shall be accessible to the
owner by telephone at all times.
9. The owner shall require all occupants to agree to a minimum stay of
This is intended to prevent nightly, rapid turnover of new
three 3 consecutive nl
renters.
10. The owner sholl limit overnight occupancy Ina short-term rental unfit
This Is to prevent over crowding, somewhat add rased in the
to not exceed two 2 persons over the age of 5 per bedroom.
building code.
1.1. Two off street parking spaces shall be provided at minimum. The
More strict than the cote. Protects the right of way from
maximum number of vehicles allowed at a short-term rental property
becoming congested due to street parking and minimizes time
shall be limited to the number of available off street parking spaces.
intrusion of the rental In the neighborhood. In many streets, on
street parking IS permKUd.
12. The ownerof a short-term rental propertyshall providesuffident
An existing city requirement (54-32) requires weekly collection.
trash collection contalners and service to meet the demand of the
occupants.
13. The owner must be a natural person and not any type of corporation
More sirlat than the code. Corporations, partnerships, and
or partnership. The owner's name must be on the deed to the property.
trusts may own propoerty. Intended to avoid a company
owning multiple houses and operating a business, versus a true
home sharia rental situation.
14. The City may conduct an inspection of the short term rental property
More strict than the code. Allows for periodic (annual)
as deemed necessary or prudent Including without limitation based upon
inspection of properties to ensure provisions are met. Annual
any complaints or violations that occur or prior to a renewal of a permit.
Inspection of homes Is not permitted otherwise
15. The owner will be required to provide the clLy and any guests with
Not a code provision, allows for rapid response to concerns,
the name and telephone number of a contact person who can be at the
similar to #4.
Iproperty In 60 minutes. The contact person can be the owner.
PC Exhibit 8
Analvsls of Provisions
Items In itches are contained in the code.
I. The awnershall ensure that the occupants and guests of a snort
These requirements are contained throughout the code, the
term rental unit do not create unreasonable noise or disturbances
provision reinforces the responsibility that the property owner
engage In disorderly conduct or vW&eprovWons of the City of Orono
has to comply.
Code or any State law pertaining to nolle, disorderly conduct,
overearowding, the consumption of alcohol, or the use of liiegal drugs.
Owners are expected to take any measures necessary to abate
disturbances including, but not limited to directing the occupants and
guests of a short term rental unit to cease the disturbing conduct;.
removing the occupant and/or Quests or taking any other action
necmary to Immedfately abate the disturbance.
2. The owner shall ensure that the property comply with all applicable
This provision reinforces the responsibility that the property
codes regaridingfife, building, and saWy,
owner has to comply with e)dstlng city ordinances.
3. Short term rentals may be permitted at the owner's principal place
The Intent here is to maintain the true residential character of
of residence only. Verification may Include voter registration, or driver's
the neighborhood. Renting a principal residence might be
license.
considered similar to home occupations. Renting of non -
primary residences might be considered a commercial use in a
residential district.
4. The owner shall provide a twenty- four (24) hour emergency contact
This provision provides authorities more rapid response for out
that will be available to respond to issues at the short term rental
of town property owners.
property within sixty (60) minutes to complaints regarding the condition,
operation, or conduct of occupants of a rental unit.
5. The short-term-rentallxoperty must hove a visible house number
A building Code provision, allows for rapid identification of the
eadly seen from the street day or night.
property for emergency FAsponse.
b. The short term rental property shall be used onlyfior overnight
Partially addressed In the rode. Weddings and other large
lodging accommaddtlons They may not be used for partles (wedding,
traffic generating events require a special event permit. Codes
borheior/bachelorettel conferences or similar events.
do not specifically regulate parties, other than under age
consum on, noise, and parking on public rl is of way.
7. All advertising for the short term rental shall include the City issued
Provision allows far easier tracking of licensed properties.
license number.
S. The primary overnight and daytime occupant of a short term rental
Intended to maintain a responsible adult In each rental
unit must be an adult eighteen 18 years of age or older. This adult must
contract
provide a telephone number to the owner and shall be accessible to the
owner by telephone at all times.
9. The owner shall require all occupants to agree to a minimum stay of
This is intended to prevent nightly, rapid turnover of new
three 3 consecutive nights.
renters.
1M The owner shall 11mit overnight occupancy Ina short-term rental unit
This is to prevent overcrowding, somewhat addressed In the
to not exceed two 2 persons over the age of 5 per bedroom.
bWld)M code.
1L Two off street parking spaces shall be provided at minimum. The
More strict than the code. Protects the right of way from
maximum number of vehicles allowed at a short-term rental property
becoming congested due to street parking and minimizes the
shall be limited to the number of available off street parking spaces.
intrusion of this rental in the neighborhood. In marry streets, on
streetparklfflispermltted.
s2. The owner of a short-term rental property shall provide sufficient
An "sting city requirement (54-32) requires weekly collection.
trash collection containers and service to meet the demand of the
occupants.
13. The owner must be a natural person and not any type of corporation
More strict than the code. Corporations, partnerships, and
or partnership. The owner's name must be on the deed to the property.
trusts may own propoerty. Intended to avoid a company
owning multiple houses and operating a business, versus a true
home sharirt rental situation.
14. The City may conduct an inspection of the short term rental property
More strict than the code. Allows for periodic (annual)
as deemed necessary or prudent Including without limitation based upon
Inspection of properties to ensure provisions are met. Annual
any complaints or violations that occur or prior to a renewal of a permit.
Inspection of homes Is not permitted otherwise.
15. The owner will be required to provide the city and any guests with
Not a code provision, allows for rapid response to concerns,
the name and telephone number of a contact person who can be at the
similar to t14.
property In 60 minutes. The contact person can be the owner.
Items In itches are contained in the code.
PC Exhibit C
Jeremy Barnhart K.
From:
Sean Foy
Sent:
Wednesday, February 03, 2016 8:48 AM
To:
Jeremy Barnhart
Subject:
Re: Vacation Rentals
Hello Jeremy
Tbank you for the email, I am traveling and won't be able to attend the meeting but here are a few thoughts.
I am against ,short term rental less than a month especially on the lake. Nightly or daily rentals spell trouble,
everyone who rents them is on vacation so everyday they are there the potential for lots of people and a party
exists. When you live in a neighborhood people have parties but you learn to respect your neighbors and you
certainly don't do it every weekend. I also firmly believe that is reduces the value of the other properties
surrounding the rental. What shocks me about the rental on our street is it is owned by a realtor and he has to
know that this will effect the values of the houses surrounding his rental.
Thanks again Jeremy
Sean Foy
Unnihan Foy AdverbIng
615 'Est Avenue NE, Suite 320
Minneapolis, MN 55413
VM.IInnihpM.gg!n
612-238-3002
612-236-3000 (fad
Mobile 61 2-710 282
On Feb 3, 2016, at 7:15 AM, Jeremy Barnhart < ci.orono.mn.us> wrote:
Sean,
I understand you are interested in potential regulahlons the Qty of Orono is considering for Vacation
rentals. The C1ty is eondnuing Its public comment period with a listening swslon with the Planning
Commission tonight at 5:30 at the Orono City Hall. You are welcome to attend, or to send written
comments by replying to this email. Draffi, of the ordinances can be found on the city webpage, under
city news.
Please do not hesitate to contact me tf you have any questions. I can be reached by pohone at 952-
249-4626.
Jeremy Barnhart
Jeremv Barnhart
From: Jody Laughlin
Sent: Tuesday, February 02, 201611:00 AM
To: Jeremy Bsmhart
Subject: Fwd: RESPONCE LETTER TO ORONO
Attachments: RESPONCE LETTER TO THE CITY OF ORONO.pdf
Hello Jeremy,
It was good speaking with you yesterday over the phone. Thank you for the inforniation I inquired about, Since
we are not public speakers as I mentioned, here is our response letter for the City of Orono council members,
regarding the proposed new city ordinances for rental properties.
We look forward to attending the meeting tomorrow evening. 'Thank you for the opportumty to express our
concerns from the other.' side, being a property owner that occasionally rents out on Big Island.
Best regards,
Jody and Michael Laughlin
From: Mike Laughlin -dr
Sent: Tuesday, February 2, 2016 $:54 AM
To:
Cc:
Subject: RESPONCE LETTER TO ORONO
CRY OF ORONO M UNIGPAL CODs: AMENDMENT, ARTICLE IV, CHAPTER 25, SEG 26-31:
SECTION 2 -1; With respect to the (Ities lids est in the Issue of unreasonable noise or disturbances it is
understandable and that these Issues need to be addressed, as It pertains to our property It has a
greater degree of isolation from neighboring properties than standard neighborhoods and the
likelihood of disWrbonces is exponentially reduces. Furthermore our renters arse giving very clear
communication that responsible use of the property Is expected and they must agree to this. Of a
secondary and of a much higher cancan to us Is the impact that'Crulsers Cove has on the property
owners on the Island, every Issue represaited under section 2- 1 is violated every weekend and to
some extent on week days, the noise level of the various rafts of boat tied together each turning their
high powered stereo systems u p higher to hear It over the next raft Is very disturbing and some of the
"rnusie is highly objectionable (and would not be allowed aver the TV or Radio airwaves) with the lyric
content . The people are consuming large quantities of alcohol and I'm sure other illicit drugs, and as
documented In the local Sun & Lakeshore weekly newspapers the trash that is left behind Is abhorrent.
The people $Iso come up onto the park and cabin owners' properties to relieve themselves of biological
functions and or to find rides off the island by the properly owners when they are abandoned or their
ride refuses to take them In. These activities are having a greater Impact on property value the seasonal
renting could ever have. Having grown up in Deephaven and spending many summers with families In
what is now called Cruisers' Cove none of this type of activity ever got even dose to what it has become
today.
Section 2 - 3 This property as Is all the other properties on the Island are currently Recreational -seasonal
non -homestead. This property has been a cabin In the family since lira construction, It has never been
sold and the intent is to keep it in the family, renting is a short term solution to pay high taxes until
other young family members can become established financially. It and any other current short teem
rentals in the city are not a principle place of residence, as kxrg tram are not, this would Indicate to me
that this Is 1) to make it impossible to rent and 2) It is Moving the door open for homeowners who what
to rent their homes during high pxoflle events for inflated prices over short turns, excluding this
opportunity of other properly owners. (Example PGA Golf tournarnarts; the Superbowl football
championship ect.) Since this Is an amendment to the Business Section of the code: i would assume that
current business owners are not required io reside within city limits as a basis for being permitted to do
business in the city.
Section 2 - 5 There are only platted roads no actual city maintained roads exist. There are no civil
amenities provided by the city for roads. There are no city provided amenities an the Island.
Section 2 - S This Is already our current minimum requirement howavar due to the way the calendar fills
up it leaves an occasional taro night window in which we would like to reserve the ability to fill these
dates.
Section 2-11 This does notapply
Section 2 —12 Bemuse we have no civil amenities all renters are required to take their garbage with
them when they leave. A large garbage can with a plastic beg is provided as a collection receptacle for
them to hag up the garbage for this function.
Section 2 — 13 The owner is on the deed as the designated trustee of the family trust.
Some other thoughts are that 81g Island historically has been a destination, whether it is families
enjoying their cabins or when the Amusement park existed or as It was transformed Into the Veterans
Camp people have always a it under a short term basis.
Which leads to the question that since the Three Rlvers Park District has Jurisdiction over both the
properties the County has bought up over the years as well as the Veteran's Camp property which the
City of tarono now owns, how does this affect the Districts ability to if they so choose in the future to
open the Veterans Camp or their other areas of the Island to camping for a fee, this would fail under
short berm rental for all practical purposes. Would this ordinance conflict with that and who would be
assigned to facilitate that, along with enforcement? I have newer seen any police representation from
the Orono police force or the Three River Police force on the Island. The only representation that
responds to scalls currently Is the Hennepin County sheriff Water Patrol which already has their hands
full due to the activity on the water.
How does this impact the Power Squadron Property, they essentially are collecting a tee from members
which In turn are allowed to camp overnight an the property, how will this proposed amendment effect
them in fairness to how the rest of the properties am affected.
If a rented boat Is moored, anchored to or beached on the island and its occupants are staying overnight
wouldn't that fall under this ordinance as well? How would that be enforced?
We understand the Implications of having a short terra rental In neighborhoods with smaller lots that
have had larger homes ctmstrudWreconstructed on them, has a higher level for the potential for
neighboring properties to be concerned and thus contributing to the city's desire to regulate time
activities Is Justified, I would like to ask that consideration be made to exempt the Island from this
ordinance based upon the historical use and activities of the Island properties, with regard to the Items
mentioned above and the ability to apply them equally to all the properties on the Island. Due to these
historical, moment and possible pnq]ected uses in the future It would seem that an ettception would be
suited for the Island properties.
Thank you for consideration of these Issues as It applies to the current amendment proposal and the
request to exempt the island properties form the proposal.
Hear City of Orono Counsel Members & Planning Commission Members;
My family has VRBO property we rent out on Big Island and Long Lake. My
husband Mike Laughlin has already submitted a letter to the City Council
regarding our property on Big Island, so the following is in reference to the tong
Lake property that I Jody Laughlin manage.
I understand neighbors are concerned about having a large rental property next
to them. However, We important for the council to understand that we have never
had an Issue or complaint with the rental. We provide clear, written out
Instructions of property use, which includes:
Established quiet hours
Limits to the number of guests and ages permitted
Trash removal and days of trash pick up
Additionally, we point out the property boundaries and provide explicit
communication to the renters, by phone and In person of the following:
W robe respectful' of the neighbors byfoltowlhg the quiet hours
The need to adhere to speed limits and use extra caution driving through
neighborhood
Limiting the parking to what the property permits
1 advise our renters that we are sensitive to homeowners who live there year-
round
earround, and that some have concerns about rental properties. Therefore, we
stresW the need to be very respectful of the property and neighbors so as not to
cause them upset All of our guests understand and agree to adhere to our
expficlt rules and requests. Failure to comply will be cause to lose their damage
deposit.
After speaking with Jeremy Barnhart about what prompted this new proposed
ordinance, he said an Incident in .tune. This Is one incidentl All the rentai property
owners I have spoken with are very restrictive of what is allowed at their
propenes, and very cautious to whom they allow rent their property.
,Jeremy also mentioned there is a fear among some that smaller Ornno
properties could be remodeled into larger ones for possible rentals, leading to
more concerns for the neighbors. The 6,000 sq foot property in Long Lake has a
limit of 8 guests; and if a larger day gathering is held on the property we request
names and ages of people on the property. A lame gathering fee Is charged, but
limited to no more then 12. All parking has to be contained in the circle driveway.
By implementing an explicit signed rental agreement such as this, with a large
damage deposit would help avoid these problems.
The owners & I give out our personal phone numbers to the neighbors, so if there
is ever a situation that needs our attention, I will drive out to Long Lake and
remedy it right away out of respect to the neighbors.
With reference to our Property on Big Island, it is ironic that the very things that
are outlined in the City's proposed ordinance, are all happening even more so in
our back yard of our rental property. On most weekends our guests endure loud
objectionable music and bass booming from hundreds of boats tied together. The
drinking, drug use, foul language, nudity, relieving themselves over board or up
on the island's public land and on the private property of the Island property
owners, trash left behind etc., makes this a much bigger, serious issue to the
property owners on the Island.
Complaining does no good. When partying boats sees the water patrol coming,
they put away their drinks and drugs, get dressed, and tum off the loud offensive
music. Water Patrol checks for life jackets, and asks that they keep it down. As
scion as the water patrol is out atrsite they resume their loud partying
Shouldn't the focus be on Cruisers Cove instead of VRBOs where the home-
owner has more at stake? Not to mention the Image of Lake Minnetonka to enjoy
the lake safely and without the free for all reputatlon that is Cruisers Cove?
These rental properties are short-term rentals, and seasonal. To plane
unnecessary and impossible ordinances against these properties is unfair and
will cause a hardship.
Since VRI30s are also properties we use for enjoyment, we ensure that they are
kept in very good condition, dean & enjoyabie. We take pride in ownershipt
Please reconsider what these ordinances will do to an In industry that thrives on
tourism, and how this Impacts not only the rental owner, but the city as a whole.
Thank you for your consideration,
Sincerely,
Jody Laughlin
Michael Laughlin
February 3, 2016
Regarding short term rental ordinance and licensing.
Katherine Kitt
Property Owner; 3635 Northshore Drive, Orono 55391
I have been a Home -Away vacation rental property owner for three years; i have had wonderful
guests stay at this property. I screen all potential guests at the time of their inquiry as to the
purpose of their visit, the number of guests that will be at the property, and at this time I
explain that this property Is located in a residential neighborhood and the guidelines of
reasonable behavior, no noise or disturbances after 9pm that could be heard by a neighbor.
This property is not rentable for events, parties, receptions, weddings, etc.
After the screening, if this does not seem like an appropriate fit for the property, I send a reply
that the property is unavailable. Most of the guests are either single couples, or a family with
two children.
I also have a rental agreement stating the rules for the property that is signed by the tenant
prior to their arrival.
I do not have a problem with adding additional rules of conduct and stronger language to the
rental agreement if necessary, I do have a significant problem with being told what I can and
cannot do responsibly with my own property that i own and pay taxes on.
Sincerely,
Katherine Kit
From:
Georgette Jabbour
Sent:
Wednesday, February 03, 2016 9:43 PM
To:
Jeremy Barnhart
Subject:
New ordinances
Hello,
I am an Orono resident living on Bayside Rd.
I do think that restrictions on vacation rentals is a good idea. I would encourage an annual permit for such a
rental be available to residents. That would help avoid that accusation that the City is taking away a home
owners financial sustainability.
In regard to the lighting, what is the definition of "excessive lighting"?
Thank you for your work,
Georgette Jabbour
February 3, 2016
Jeremy Barnhart Community Development Director, City of Orono
P4 Box 66
Crystal Bay MN 55323
Dear Jeremy and Orono City Planning Commission,
I would like to make a public comment for the workshop on February 3rd regarding the proposed
ordinance dealing with short term rentals. I agree that establishing standards for the protection of
renter, neighborhood and community at large Is a very laudable goal. I do not feel that prohibiting these
rentals is the right approach. The City of Orono and the surrounding cities has a definite lack of available
housing for short term people coming into the area and as such people that may do short term rentals
help fill some of this need for the community.
Having been a 43 year resident of Orono and most recently moving away for business in the last 6 years i
built my retirement home in Orono with an eye to returning to It Ina couple of years. The ability forme
to rent the home on a short term basis occasionally throughout the year has been a benefit to a great
many people and has allowed me to maintain a presence In the community that I wish to return to. I
take great care to screen all potential tenants and minimize the impact on the neighborhood and this
also allows me to invest and keep up my property to the highest possible standards for the benefit of
the neighborhood.
I feel that putting some standard in place such as a minimum 3 day rental or 1 week rental may help
significantly as well as establishing a resolution process for any problems that may arise from any
disputes or problems that neighbors may have. I have several rental properties in different communities
across the country and most communities level a small fee on each of the people renting the properties
to help defray this cost. This allows them to establish a resolution process If there are any problems
with renters that could be handled In a manner so all neighbors are treated properly and able to enjoy
their homes.
I would be happy to serve on an advisory board or give additional input in person if needed. I can be
reached at (512) 245-9665.
Sincerely,
r3w'w- fy%UQ
Benjamin Mllbrath
Owner: 1404 Balder Park Rd, Wayzata MN 55391
To: Chair Leskinen and Planning Commission Members
Jessica Loftus, City Administrator
From: Jeremy Barnhart, Community Development Director
Date: November 16, 2015
Subject: #15-37S% City of Orono,
Text Amendment: Vacation Rentals
Public Hearing
PC Exhibit D
ApplioWon Summary. The rental of private property for vacationers may impact existing
neighborhoods due to increases in traffic, noise, and activity during irregular hours.
Stc#Rewmmendatlon: Staff requests review of issues and direction prior to Proceedina.
Vst of Exhibits
Draft Ordinance
Background
The use of property for short term rentals appears to have been growing over the past several
years, in part due to the proliferation of AirBnB, VRBO, and Home -away websites, where
travelers can search for homes based on local amenities, including Lake Minnetonka. Identified
concerns with the rental of rooms or houses in residential areas include absentee owners, loud
parties, traffic, parking, overcrowding, and safely of renters.
The City has received some complaints; vacationers host events at late hours that conflict with
neighbors not on vacation; renters park in the street or have parties that spill off of the
property, depositing trash and similar items in the yard. When this issue was originally raised,
staff identified 8 homes in the city listed on the VRBO website. A notice was sent to these
owners, posted on the website, and the city newsletter reminding owners to "be a good
neighbor".
The City does not have a rental ordinance, a mechanism to Inspect property annually to verify
life safety requirements of the building code are met, therefore, the safety of vacationers in
private homes Is not verifiable.
The attached first draft is intended to Initiate discussion of the issues and possible solutions.
Staff suggests regulating this issue through a business licensing process, where a license is
required annually. The Planning Commission is asked to review the ordinance, and identify
other concerns not addressed. With Planning Commission direction, staff will prepare
appropriate changes, to be reviewed at a future meeting.
ORDINANCE NO. _, THIRD SERIES
CITY OF ORONO
HENNEPIN COUNTY, MINNESOTA
AN ORDINANCE AMENDING THE ORONO MUNICIPAL CODE
BY ADDING ARTICLE IV TO CHAPTER 26 AND AMENDING SECTION 26-31
REGARDING SHORT-TERM RENTAL LICENSING
THE CITY COUNCIL OF ORONO ORDAINS:
SECTION 1. Section 26-31 Definitions of the City of Orono Municipal Code is
hereby amended by adding the following text:
Re se of this definition leasing, subleasing, letting or hiring for
occupancy.
Short-term rental shall mean the rental to a_person or group of persons a residential unit for a
period of less than thirty (30) consecutive calendar days in a zoning district where residential
uses are allowed.
Short-term rental property means a parcel of real property and includes the premises upon which
a short-term rental unit is located and the parking areas, driveways, landscaping, accessory
structures, fences, walls, swimmingyools, hot tubs, and spas.
SECTION 2. Article IV. -- Short Term Rentals of the City of Orono Municipal
Code is hereby added by adding the following text:
Section 26-50 -- Short term rental
(a) Required. It is unlawful for any person to rent their pro , for a period less than
30 days without first having obtained a Business License as outlined in Article II
of this chapter. [Section 26. paragraphs 31 %mu h 42�
(b) Regulation. No license may be issued unless all of the following are eomn�ed
with:
I. The owner shall ensure that the occupants and guests of a short term rental unit do
not create unreasonable noise or disturbances engage in disorderly conduct or
violate provisions of the City of Orono Code or any State law pertaining to noise,
disorderly conduct. overcrowding. the consumption of alcohol, or the use of
illeW dmga. Owners are mWated to take any measures necessary to abate
disturbances including, but not limited to directing the occupants and guests of a
short term rental unit to cease the disturbing conduct, removing the occupant and/
or guejjj or taping any other action necessary to immediately abate the
disturbance.
Page 1 of 3
2. The owner shall ensure that the VM2gM conply with all golicable codes
re'ng fire, building, -and safety
3. Short term rentals may be permitted at the owner's nrincip$1 place of residence
q&. Verification ma include joter registration, or driver's license.
4. The owner shall provide a twee , -_four (20 hour emergency contact that will be
available to rgWnd to issues at the short term rental REg= within six b0
minutes to complaints regarding the condition, operation. or conduct of occupants
of a rental unit.
5. The short -term -rental property must have a visible house number easily seen from
It street day or nig lrt.
6. The short term rental nronerty shall be used only for overnight lodging
accommodations_ They may not be used for parties (wedding, bachelor/
lachelorette), conferences or similar events.
'/. All advertising for the short term rental shall include the City issued license
number.
S. The gdmM overnight and daytime occapant of a short term rental unit must be
an adult eighteen 18 years of age or older This adult must provide a telephone
number to the pj= and shall be accessible to the owner by telephone at all
times.
9. The owner shall require all occupants to agree to a minimum stay of three 3
consecutive nights.
10. The owner shall limit overnight occupan2l in a short-term rental unit to not
exceed two 2 over the a ef5persons per bedroom.
11. Two off street parking svaces shall be provided at minimum. The maximum
number of vehicles allowed at a short-term rental prop shall be limited to the
number of available off stet Wking Woes.
12. The owner of a short-term rental RWW shall provide sufficient trash collection
containers and service to meet the demand of the occupants.
13. The owner must be a natural person and not any tune of Moration or
partnership. The owner's name must be on the deed to the property.
14. The City may_conduct an inspection of the short term rental pra�ertv as deemed
neceasga or prudent including without limitation based u on my con laints or
violations that occur or prior to a renewal of a permit.
15. The owner will be mguired to provide the city and my gu= with the name
and telephone number of a contact person who can be at the property in 60
Minutes. The contact person can be the owner.
(e) License period. Licenses shall expire December 31 of each year.
SECTION 3. EFF'ECTNE DATE: This ordinance shall take effect immediately
upon its passage and publication.
ADOPTED this day of , 2415 on a vote of ayes and _
nays by the City Council of Orono, Minnesota.
ATTEST:
Page 2 of 3
Diane Tiegs, City Clerk
Lili Tod McMillan, Mayor
Ordinance published in The Luker and The Pioneer newspapers the week of 2015.
Page 3 of 3
CC Exhibit C
MINUTES OF THE
ORONO PLANNING COMMISSION MEETING
Tuesday, February 16, 2016
6:30 o'clock p.m.
ROLL CALL
The Orono Phwaing Commission met on the above-mentioned date with the following members
present:
Chair Denise Leskinen, Commissioners Keven Landgraver, Bnrce Lemke, Christopher McGrann, Loren
Schoenzeit, and John Thiesse. Representing Staff were Community Development Director Jeremy
Barnhart, Senior Planner Michael Gaffron, City Planner Melanie Curtis, and Recorder Jackie Young.
Council Member Jim Cornick, Jr., was present.
6. #1S-3759 CITY OF ORONO TEXT AM Eh'DMENT, SHORT-TERM VACATION
RENTALS, 9:20 P.NL — 946 P.M„
Barnhart noted at its February 3 workshop, the Planning Commission hard from seven property owners
commenting on the proposed vacation rental ordinance. Those seven property owners are among the 12
vacation rental owners identified by Staff after searching through the various vacation rental websites.
Most of the comments received respected the need for regulation, with the owners indicating that they are
more protective with their own home and property than the City would be, but they did not want overly
restrictive regulations. They also did not support a total ban on vacation rentals.
Staff has prepared a basic drab ordinance. There was some discussion at the workshop about removing
certain criteria included in the draft ordinance. Barnhart noted the draft ordinance has not been modified
and that he would like to bear some more input from the Planning Commission tonight. At the workshop
Barnhart stated he heard from the Planning Commission that there should be some regulation, such as a
license, but not a prohibition. The draft resolution includes 15 criteria and Stell report includes an
analysis of that criteria.
Barnhart noted language that appears elsewhere in the Code is in italics and can be removed if the
Planning Commission feels it is redundant.
Barnhart stated he would like to get some more feedback from the Planning Commission tonight and then
move it forward to the City Council.
Lemke asked if he received any rental agreements.
Page 1 of 8
M0TUTES OF THE
ORONO PLANNING COMMISSION MEETING
Tuesday, February 16, 2016
6:30 o'clock p.m.
Barnhart indicated he did not.
Lemke asked if the draft ordinance was set at a minimum of three nights.
Barnhart noted some people at the workshop felt a maximum was more appropriate and some felt that
three was too much of a minimum. Staff feels three is appropriate since most people will rent the home
for a long weekend. Barnhart stated the issue is with one group of people renting it for one night and
another group the next night. Barnhart stated requiring a minimum of three nights helps to respect the
neighborhood.
Thiesse stated in his view three nights are a little too much and that some of these will be weekend
rentals, which is only two nights.
Landgraver indicated he is in agreement with Commissioner Thiesse.
Schoenzeit stated to his knowledge the City has yet to hear from one person who has been the victim of
the noise and has only received one complaint that was actually from the homeowner. Schoenzeit noted
the City has no actual documented abuse cases and that they chose to do nothing about the rooster lady
due to the low volume of complaints. Schoenzeit stated in his view this is an ordinance in search of a
problem that does not exist.
Landgraver noted there is a letter in the packet from a resident that says they are against rentals.
Thiesse stated this is the ground floor and similar ordinances are popping up in a number of cities.
Thiesse stated Orono is not asking the property owners to do anything more than what some of them are
already doing.
Schoenmit stated the real, issue is who the City can call on short notice to deal with a problem.
Schoenzeit stated the draft ordinance has a pretty good overlap with existing ordinances and that in has
view this ordinance encroaches on property owners' rights.
Page 2 of 8
MINUTES OF THE
ORONO PLANNING COMMISSION MEETING
Tuesday, February 16, 2016
6:30 o'clock p.m.
Lemke noted Item No. 3 says that short-term rentals may be permitted at the owner's principal place of
residence only. Lemke noted one person at the workshop mentioned she had another property a few
doors away and that she does not live there. Lemke stated she also indicated that if she cannot rent it
would be a financial hardship.
Barnhart stated there was another gentleman who raised the some concern as well regarding a cabin on
Big Island. Barnhart staffed he understands their point but that the City needs to be careful to make sure
the neighborhood retains that residential character. Barnhart stated he looks at it as a situation similar to a
home occupation and that the person needs to live there to have a home occupation. Barnhart stated in his
opinion that was an important characteristic of this industry and that it needs to be their primary
residence.
Lemke stated he still has some concerns with that. Lemke noted the two off-street parking spaces do not
apply to the cabin on Big Island. Lemke stated the third item he had some concern with was the
requirement that the owner must be a neutral person and not any type of corporation or partnership.
Thiesse stated he would agree with that on the license.
Schoenzeit stated dictating who can apply for a permit is way out of bounds and that in his view the City
needs to accept that entity as the license applicant. Schoenzeit stated the reason why the property is
owned by a corporation could be because of a tax structure. Schoenzeit stated in his view it is a slippery
slope.
Barnhart stated it could be as simple as changing the language to say, the licensee shall be.
Thiesse noted Item No. 4 requires that the owner be available to respond to issues within 60 minutes to
complaints. Thiess stated no one at the workshop said they couldn't be there within 30 minutes and that
60 minutes is a long time to wait if someone is experiencing problems.
Schoenwit commented the City should be just as responsive to residents' concerns.
Page 3 of 8
AE NMS OF THE
ORONO MANNING CO-NDa SION MEETING
Tuesday, February 16, 2016
6:30 o'clock p.m.
Thiesse noted No. l l requires two off-street parking spaces. Thiesse suggested some language be
included so people know they cannot park on the yard.
Barnhart indicated parking spaces are defined already in the Code and that it is not necessary to add more
language.
Thiesse noted Item No. 1, third line, states they should not violate provisions ofthe City of Orono Code
or any state law. Thiesse suggested incorporating the language, "including those pertaining to." Thiesse
recommended Item No. 2 say "comply with all applicable codes, including those regarding fire" rather
than regarding fire.
Thiesse asked if the City wants the trash collection concealed.
Barnhart stated it would be no more than what is already required. Barnhart noted during the discussion
there was some thought about removing Articles 3, b, 9 and 13. Barnhart indicated he did not remove
those yet to help facilitate the discussion tonigbt.
Tleiesse asked if Item No. 13 would be changed to licensee.
L,andgraver stated it would still result in the same problem since the City does not know if someone has
set up a living trust and they have transferred the title to a corporation. L,andgraver stated a living trust is
clearly for the benefit of the person living there and the City is saying that isn't allowed. I andgraver
stated in his view corporations perhaps should not be allowed but that there are probably properties in
Orono that are in a living trust.
Thiesse stated he does not want someone to have to call the number for a corporation.
Schoenzeit noted liquor licenses require the listing of a manager or a live person that should be contacted
in the event of a problem.
Page 4 of 8
NIINUTES OF THE
ORONO PLANNING COMMISSION MEETING
Tuesday, February 16, 2016
6:30 o'clock pm.
Leskinen recommended the regdmmet for the owner's name be taken out since the deed on the properly
could say the name of a trust. Leskinen stated for homestead purposes there needs to be a whole separate
document filed in order for a trust to be listed.
Schoenzeit stated the owner's representative needs to be identified.
Lemke asked if anyone else has problems with No. 3.
Thiess stated he does since the City has at least two people that are complying with everything else but it
is not their primary residence.
Landgraver stated in his view there are two situations, one on Big Island and then everybody else.
Landgmver noted if you are on Big Island, is it considered recreational property.
McGrann questioned how the City can stop someone if they want to buy a property in Orono as a rental.
Barnhart stated the City could simply require a license.
Schoenaeit noted the Your Boat Club rents out two homes already and they are not registered. Schoemit
stated in his view this is a slippery slope and that the City should simply enforce their nuisance
regulations.
Leskinen stated if they strip everything out of the draft ordinance that they know is already addressed in
City Code to some level, they would essentially be asking potential people to register their property as a
rental property so that the City is aware the property could potentially be rented. Leskinen stated in her
opinion itis more of a registration than a license.
Barnhart stated the primary benefit is that the City has a responsible party that can, respond to complaints.
McGrann indicated he is fine with the license requirement as long as it is something the City can revoke if
need be. McGrann sued the City has not had any issues and that they need to respect everyone's
Page 5 of g
NIINUTEi,S OF THE
ORONO PLANNING CONDUSSION MEETING
Tuesday, February 16, 2016
6:30 uMock pm
property rights but that the person renting out his or her property also needs to respect everyone else in
the neighborhood.
Leskinen asked if he is more comfortable with a periodic rend.
McGrann indicated he is not sure of the exact number of nights that should be required or allowed.
McGrann stated in his view people who are coming to Orono are coming to the community for the
neighborhood and the environment. McGrann stated the character of the neighborhood could change if
there are a number of rentals.
Landgraver stated the City should at Ieast put a process in place to identify the persons responsible for
rental properties, and if complaints an received, the City would have the licensing process in place and
could then start attaching conditions. Landgraver stated they are requesting they tell the City they are
doing this and in return the City will remind them of the regulations. Landgraver stated the license could
be renewed once a year and at that time any problems could be addressed.
Leskinen stated the renewal piece can become the enforcement mechanism,
Landgraver stated the code is also an enforcement piece.
Lemke noted at the workshop the residents indicated they had even more restrictions than what the City is
proposing.
Sehoemit stated he would rather see strong and consistent nuisance enforcement by the City rather than
just identifying rental properties. Schoenzeit stated the enforcement should be consistent across the City.
Leskinen asked if Commissioner Schoenzeit feels the police department or City would respond quicker to
a complaint regarding a rental versus a general nuisance complaint.
Schoenzeit stated regular residents are not under the same enforcement rules.
Page 6 of 9
MINUTES OF THE
ORONO PLANNING COMMISSION METING
Tuesday, February 16, 20 6
6:30 o'clock p.m.
Landgraver stated the draft ordinance is the framework and that the question is what the requirements
should be. Landgraver stated the consensus appears to be that there should be some type of licensing or
registration.
Thiesse stated he likes the registration or licensure requirements. Thiesse stated he recalls the Planning
Commission talking about boats and how only the owner's boat can be at the dock.
Barnhart stated based on tonight's discussion so far, it sounds like Items 2 through 15 could be removed,
with Item No. 1 being left in since some criteria is required if a license is to be revoked or not renewed.
Lemke stated he likes No. 9, which limits it to a minimum of two nights; requiring a 30 minute response
time instead of 60 minutes; and then also Nos. 8, 11, and 15.
Barnhart noted 15 and 4 are very similar and that he would suggest keeping Item'_ o. 4 and removing 15.
Lemke stated he likes the ordinance and what it is attempting to accomplish.
Leskinen stated she is not sure if it does any good to keep No. 2 if Item No. 1 is staying. Leskinen stated
it sounds like Items 1, 4, 6 8, 9, 15 are being kept in.
Thiesse noted Items 4 and 15 were similar and that 15 was going to be removed.
Barnhart stated he heard that Items 1, 4, 6, 8, 9, and 11 should remain.
Chair Leskinen opened the public hearing at 9:45 p.m.
Jim Cornick, Council Member, stated he would like some discussion on Item No. 8. Cornick suggested
the Planning Commission give some consideration to raising it to 21.
Chair Leskinen closed the public hearing at 9:46 p.m.
Lemke stated he likes that idea.
It was the consensus of the Planning Commission to raise the age of the rent to 21.
Page 7 of 8
MINUTES OF THE
ORONO PLANNING CObl1V MION MEETING
Tuesday, February 16, 2816
6:30 o'clock p.m.
I,andgraver moved, McGrann seconded, to recommend approval of Application No. 15.3759, City
of Orono, Text Amendment: Vacation Rentals as amended, with Items 1, 4, 6, 8, 9, and 11
remaining in the ordinance and the other items being stricken.. VOTE: Ayes 5, bays 1, Schoenzeit
opposed.
Schoenzeit stated the ordinance is redundant with City Code, infringes on property owners' rights, and is
regulating something that is not an issue.
Thiesse noted everything lett in the ordinance is specific to the licensure.
Page 8 of 9
Council Exhibit C
MINUTES OF THE
ORONO PLANNING COMMISSION MEETING
Tuesday, February 16, 2016
6:30 o'clock p.m.
6. #15-3759 CITY OF ORONO TEXT AMENDMENT, SHORT-TERM VACATION
RENTALS, 9:20 P.M. — 9:46 P.M.
Barnhart noted at its February 3 workshop, the Planning Commission heard from seven property owners
commenting on the proposed vacation rental ordinance. Those seven property owners are among the 12
vacation rental owners identified by Staff after searching through the various vacation rental websites.
Most of the comments received respected the need for regulation, with the owners indicating that they are
more protective with their own home and property than the City would be, but they did not want overly
restrictive regulations. They also did not support a total ban on vacation rentals.
Staff has prepared a basic draft ordinance. There was some discussion at the workshop about removing
certain criteria included in the draft ordinance. Barnhart noted the draft ordinance has not been modified
and that he would like to hear some more input from the Planning Commission tonight. At the workshop
Barnhart stated he heard from the Planning Commission that there should be some regulation, such as a
license, but not a prohibition. The draft resolution includes 15 criteria and Staff report includes an
analysis of that criteria.
Barnhart noted language that appears elsewhere in the Code is in italics and can be removed if the
Planning Commission feels it is redundant.
Barnhart stated he would like to get some more feedback from the Planning Commission tonight and then
move it forward to the City Council.
Lemke asked if he received any rental agreements.
Barnhart indicated he did not.
Lemke asked if the draft ordinance was set at a minimum of three nights.
Barnhart noted some people at the workshop felt a maximum was more appropriate and some felt that
three was too much of a minimum. Staff feels three is appropriate since most people will rent the home
for a long weekend. Barnhart stated the issue is with one group of people renting it for one night and
another group the next night. Barnhart stated requiring a minimum of three nights helps to respect the
neighborhood.
Thiesse stated in his view three nights are a little too much and that some of these will be weekend
rentals, which is only two nights.
Landgraver indicated he is in agreement with Commissioner Thiesse.
Schoenzeit stated to his knowledge the City has yet to, hear from one person who has been the victim of
the noise and has only received one complaint that was actually from the homeowner. Schoenzeit noted
the City has no actual documented abuse cases and that they chose to do nothing about the rooster lady
due to the low volume of complaints. Schoenzeit stated in his view this is an ordinance in search of a
problem that does not exist.
Landgraver noted there is a letter in the packet from a resident that says they are against rentals.
Page 1 of 5
MINUTES OF THE
ORONO PLANNING COMMISSION MEETING
Tuesday, February 16, 2016
6:30 o'clock p.m.
Thiesse stated this is the ground floor and similar ordinances are popping up in a number of cities.
Thiesse stated Orono is not asking the property owners to do anything more than what some of them are
already doing.
Schoenzeit stated the real issue is who the City can call on short notice to deal with a problem.
Schoenzeit stated the draft ordinance has a pretty good overlap with existing ordinances and that in his
view this ordinance encroaches on property owners' rights.
Lemke noted Item No. 3 says that short-term rentals may be permitted at the owner's principal place of
residence only. Lemke noted one person at the workshop mentioned she had another property a few
doors away and that she does not live there. Lemke stated she also indicated that if she cannot rent it
would be a financial hardship.
Barnhart stated there was another gentleman who raised the same concern as well regarding a cabin on
Big Island. Barnhart stated he understands their point but that the City needs to be careful to make sure
the neighborhood retains that residential character. Barnhart stated he looks at it as a situation similar to ,i
home occupation and that the person needs to live there to have a home occupation. Barnhart stated in his
opinion that was an important characteristic of this industry and that it needs to be their primary
residence.
Lemke stated he still has some concerns with that. Lemke noted the two off-street parking spaces do not
apply to the cabin on Big Island. Lemke stated the third item he had some concern with was the
requirement that the owner must be a natural person and not any type of corporation or partnership.
Thiesse stated he would agree with that on the license.
Schoenzeit stated dictating who can apply for a permit is way out of bounds and that in his view the City
needs to accept that entity as the license applicant. Schoenzeit stated the reason why the property is
owned by a corporation could be because of a tax structure. Schoenzeit stated in his view it is a slippery
slope.
Barnhart stated it could be as simple as changing the language to say, the licensee shall be.
Thiesse noted Item No. 4 requires that the owner be available to respond to issues within 60 minutes to
complaints. Thiesse stated no one at the workshop said they couldn't be there within 30 minutes and that
60 minutes is a long time to wait if someone is experiencing problems.
Schoenzeit commented the City should be just as responsive to residents' concerns.
Thiesse noted No. 11 requires two off-street parking spaces. Thiesse suggested some language be
included so people know they cannot park on the yard.
Barnhart indicated parking spaces are defined already in the Code and that it is not necessary to add more
language.
Thiesse noted Item No. 1, third line, states they should not violate provisions of the City of Orono Code
or any state law. Thiesse suggested incorporating the language, "including those pertaining to." Thiesse
Page 2of5
MINUTES OF THE
ORONO PLANNING COMMISSION MEETING
Tuesday, February 16, 201.6
6:30 o'clock p.m.
recommended Item No. 2 say "comply with all applicable codes, including those regarding fire" rather
than regarding fire.
Thiesse asked if the City wants the trash collection concealed.
Barnhart stated it would be no more than what is already required. Barnhart noted during the discussion
there was some thought about removing Articles 3, 6, 9 and 13. Barnhart indicated he did not remove
those yet to help facilitate the discussion tonight.
Thiesse asked if Item No. 13 would be changed to licensee.
Landgraver stated it would still result in the same problem since the City does not know if someone has
set up a living bust and they have transferred the title to a corporation. Landgraver stated a living trust is
clearly for the benefit of the person living there and the City is saying that isn't allowed. Landgraver
stated in his view corporations perhaps should not be allowed but that there are probably properties in
Orono that are in a living trust.
Thiesse stated he does not want someone to have to call the number for a corporation.
Schoenzeit noted liquor licenses require the listing of a manager or a live person that should be contacted
in the event of a problem.
Leskinen recommended the requirement for the owner's name be taken out since the deed on the property
could say the name of a trust. Leskinen stated for homestead purposes there needs to be a whole separate
document filed in order for a trust to be listed.
Schoenzeit stated the owner's representative needs to be identified.
Lemke asked if anyone else has problems with No. 3.
Thiesse stated he does since the City has at least two people that are complying with everything else but it
is not their primary residence.
Landgraver stated in his view there are two situations, one on Big Island and then everybody else.
Landgraver noted if you are on Big Island, is it considered recreational property.
McGrann questioned how the City can stop someone if they want to buy a property in Orono as a rental.
Barnhart stated the City could simply require a license.
Schoenzeit noted the Your Boat Club rents out two homes already and they are not registered. Schoenzeit
stated in his view this is a slippery slope and that the City should simply enforce their nuisance
regulations.
Leskinen stated if they strip everything out of the draft ordinance that they know is already addressed in
City Code to some level, they would essentially be asking potential people to register their property as a
rental property so that the City is aware the property could potentially be rented. Leskinen stated in her
opinion it is more of a registration than a license.
Page 3 of 5
NEMUTES OF THE
ORONO PLANNING COMAUSSION MEETING
Tuesday, February 16, 2016
6:30 o'clock p.m.
Barnhart stated the primary benefit is that the City has a responsible parry that can respond to complaints.
McGrann indicated he is fine with the license requirement as long as it is something the City can revoke if
need be. McGrann stated the City has not had any issues and that they need to respect everyone's
property rights but that the person renting out his or her property also needs to respect everyone else in
the neighborhood.
Leskinen asked if he is more comfortable with a periodic rental.
McGrann indicated he is not sure of the exact number of nights that should be required or allowed.
McGrann stated in his view people who are coming to Orono are coming to the community for the
neighborhood and the environment. McGrann stated the character of the neighborhood could change if
there are a number of rentals.
Landgraver stated the City should at least put a process in place to identify the persons responsible for
rental properties, and if complaints are received, the City would have the licensing process in place and
could then start attaching conditions. Landgraver stated they are requesting they tell the City they are
doing this and in return the City will remind them of the regulations. Landgraver stated the license could
be renewed once a year and at that time any problems could be addressed.
Leskinen stated the renewal piece can become the enforcement mechanism.
Landgraver stated the code is also an enforcement piece.
Lemke noted at the workshop the residents indicated they had even more restrictions than what the City is
proposing.
Schoenzeit stated he would rather see strong and consistent nuisance enforcement by the City rather than
just identifying rental properties. Schoenzeit stated the enforcement should be consistent across the City.
Leskinen asked if Commissioner Schoenzeit feels the police department or City would respond quicker to
a complaint regarding a rental versus a general nuisance complaint.
Schoenzeit stated regular residents are not under the same enforcement rules.
Landgraver stated the draft ordinance is the framework and that the question is what the requirements
should be. Landgraver stated the consensus appears to be that there should be some type of licensing or
registration.
Thiesse stated he likes the registration or licensure requirements. Thiesse stated he recalls the Planning
Commission talking about boats and how only the owner's boat can be at the dock.
Barnhart stated based on tonight's discussion so far, it sounds like Items 2 through 15 could be removed,
with Item No. 1 being left in since some criteria is required if a license is to be revoked or not renewed.
Lemke stated he likes No. 9, which limits it to a minimum of two nights; requiring a 30 minute response
time instead of 60 minutes; and then also Nos. 8, 11, and 15.
Page 4 of 5
MINUTES OF THE
ORONO PLANNING COMMISSION MEETING
Tuesday, February 16, 2016
6:30 o'clock p.m.
Barnhart noted 15 and 4 are very similar and that he would suggest keeping Item No. 4 and removing 15.
Lemke stated he likes the ordinance and what it is attempting to accomplish.
Leskinen stated she is not sure if it does any good to keep No. 2 if Item No. 1 is staying. Leskinen stated
it sounds like Items 1, 4, 6 8, 9, 15 are being kept in.
Thiesse noted Items 4 and 15 were similar and that 15 was going to be removed.
Barnhart stated he heard that Items 1, 4, 6, 8, 9, and 11 should remain.
Chair Leskinen opened the public hearing at 9:45 p.m.
Jim Cornick, Council Member, stated he would like some discussion on Item No. 8. Cornick suggested
the Planning Commission give some consideration to raising it to 21.
Chair Leskinen closed the public hearing at 9:46 p.m.
Lemke stated he likes that idea.
It was the consensus of the Planning Commission to raise the age of the rent to 21.
Laudgraver moved, McGrann seconded, to recommend approval of Application No. 15-3759, City
of Orono, Tent Amendment: Vacation Rentals as amended, with Items 1, 4, 6, 8, 9, and 11
remaining in the ordinance and the other items being stricken. VOTE: Ayes 5, Nays 1, Schoenzeit
opposed.
Schoenzeit stated the ordinance is redundant with City Code, infringes on property owners' rights, and is
regulating something that is not an issue.
Thiesse noted everything left in the ordinance is specific to the licensure.
Page 5 of 5
15. #15-3784 TEXT AMENDMENT PERTAINING TO LIGHTING REGULATIONS,
NUISANCES (continued)
Walsh stated it is important that the ordinance is able to be enforced.
Mattick stated the nuisance portion is simpler and the zoning component is more complex. Mattick asked
whether the Council would like to keep the two tied together when Staff brings it back before the Council
or whether they would prefer to review them separately.
Walsh stated the nuisance one is probably the more important one but that it needs to be more specific.
Walsh stated as an example, the word glare should be defined.
Barnhart stated defining something specific is the challenge and that Staff was not able to find a model
ordinance that was more specific. Barnhart stated from a measuring standpoint, it is easier to define what
that means. Barnhart indicated Staff looked at a number of ordinances and they usually did not go into a
great deal amount of detail and dealt mostly with commercial or industrial. Barnhart stated there is no
pressing need to pass it and that the Council can review it later.
Cornick stated he would like the Council to deal with it as two separate issues.
Mattick stated it would be easier to work with the nuisance portion first.
Levang asked City Attorney Mattick if he would ever recommend something that is indefensible.
Mattick stated he would not, but that there are always issues that are not contemplated whenever new
regulations are passed. Mattick stated in his view the nuisance section can be made to a defensible level.
McMillan asked if there are examples of other cities using the 0.1 foot candle and having defended it in
court.
Mattick stated the citation could also be made a petty misdemeanor, which would carry a maximum fine
of $300. Mattick indicated he was speaking with some people who do code enforcement of lighting and
that one of the first things they need to do is to convince the judge that the equipment they are using is
acceptable. Mattick stated to his knowledge no one has really gone to trial on this type of issue and that
typically a letter is sent to the property owner and the person fixes it.
Levang moved, Printup seconded, to table Application No. 15-3784, Text Amendment Pertaining to
Lighting Regulations, Nuisances. VOTE: Ayes 5, Nays 0.
16. #15-3759 CITY OF ORONO TEXT AMENDMENT — SHORT-TERM (VACATION)
RENTALS
Barnhart noted the City Council reviewed this item last month and then directed Staff to research what
other cities have done to address short-term rentals. Barnhart indicated he contacted ten area cities and
only two have a vacation rental ordinance. Those findings are summarized in Staff's report. Greenwood
recently established a 30 -day minimum standard. The majority of them are not specific to short-term
rentals.
Page 24 of 32
Council
MINUTES OF THE
Exhibit B
ORONO CITY COUNCIL MEETING
Vacation
Monday, April 11, 2016
Rentals
7:00 o'clock p.m.
15. #15-3784 TEXT AMENDMENT PERTAINING TO LIGHTING REGULATIONS,
NUISANCES (continued)
Walsh stated it is important that the ordinance is able to be enforced.
Mattick stated the nuisance portion is simpler and the zoning component is more complex. Mattick asked
whether the Council would like to keep the two tied together when Staff brings it back before the Council
or whether they would prefer to review them separately.
Walsh stated the nuisance one is probably the more important one but that it needs to be more specific.
Walsh stated as an example, the word glare should be defined.
Barnhart stated defining something specific is the challenge and that Staff was not able to find a model
ordinance that was more specific. Barnhart stated from a measuring standpoint, it is easier to define what
that means. Barnhart indicated Staff looked at a number of ordinances and they usually did not go into a
great deal amount of detail and dealt mostly with commercial or industrial. Barnhart stated there is no
pressing need to pass it and that the Council can review it later.
Cornick stated he would like the Council to deal with it as two separate issues.
Mattick stated it would be easier to work with the nuisance portion first.
Levang asked City Attorney Mattick if he would ever recommend something that is indefensible.
Mattick stated he would not, but that there are always issues that are not contemplated whenever new
regulations are passed. Mattick stated in his view the nuisance section can be made to a defensible level.
McMillan asked if there are examples of other cities using the 0.1 foot candle and having defended it in
court.
Mattick stated the citation could also be made a petty misdemeanor, which would carry a maximum fine
of $300. Mattick indicated he was speaking with some people who do code enforcement of lighting and
that one of the first things they need to do is to convince the judge that the equipment they are using is
acceptable. Mattick stated to his knowledge no one has really gone to trial on this type of issue and that
typically a letter is sent to the property owner and the person fixes it.
Levang moved, Printup seconded, to table Application No. 15-3784, Text Amendment Pertaining to
Lighting Regulations, Nuisances. VOTE: Ayes 5, Nays 0.
16. #15-3759 CITY OF ORONO TEXT AMENDMENT — SHORT-TERM (VACATION)
RENTALS
Barnhart noted the City Council reviewed this item last month and then directed Staff to research what
other cities have done to address short-term rentals. Barnhart indicated he contacted ten area cities and
only two have a vacation rental ordinance. Those findings are summarized in Staff's report. Greenwood
recently established a 30 -day minimum standard. The majority of them are not specific to short-term
rentals.
Page 24 of 32
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 11, 2016
7:00 o'clock p.m.
16. #15-3759 CITY OF ORONO TEXT AMENDMENT — SHORT-TERM (VACATION)
RENTALS (continued)
Barnhart indicated he has also been speaking with a property owner whose neighborhood has established
as part of their homeowners association a 30 -day minimum, which is stricter than what the City is talking
about. At this point Staff is looking for direction on the ordinance.
Staff and the Planning Commission recommend approval of the ordinance as currently drafted. The
ordinance establishes six different criteria that are primarily intended to provide some notification to the
City when the property owner is renting so the City has some contact information on file and enable it to
be more responsive to complaints. The Planning Commission reviewed a longer version of the draft
ordinance that had approximately 14 criteria and they felt that some of them were redundant to other parts
of the City Code and were eliminated. The draft ordinance would require the property owners who are
engaging in short-term rentals to obtain a license from the City.
Walsh asked if the City Attorney has looked into being able to enforce this and what the type of
enforcement would be.
Mattick indicated the courts have not set out anything that constitutes short-term rental, such as 30 days or
60 days, and has deferred to the legislative intent of the Council. Mattick stated as long as there is a
rational basis for it, the courts have upheld the ordinances.
Mattick stated as it relates to the enforcement mechanism, the City has a variety of options and the City
can either enforce it criminally or civilly. A misdemeanor would be punishable by a $1,000 fine or up to
90 days in jail. Typically there is just a fine for first-time offenders. If it is a civil offense and the City
prevails, the person would need to follow the judge's order or there will be a contempt proceeding.
Mattick stated his experience with rental ordinances is that cities will usually go the criminal route since it
can be issued very promptly and most landlords, generally speaking, do not want a criminal conviction on
their record. A criminal action is also less expensive to bring.
Walsh stated in his view it should be a petty misdemeanor rather than a misdemeanor since misdemeanors
carry greater ramifications for someone later on.
Mattick noted a petty misdemeanor is not technically considered a crime and would not show up on a
background check.
Printup asked what would happen if someone is renting for 30 days and the renters do not leave after that
time.
Barnhart stated the property owner would need to evict the renters. The draft ordinance defines a short-
term rental as anything less than 30 days, which would require a license.
Walsh stated the positive is more from a response issue if there are problems and that Staff or the police
will be able to contact the owner. Walsh stated in his view the draft ordinance would not impact anybody
that the City is currently aware of other than requiring them to obtain a license and provide some contact
information.
Page 25 of 32
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 11, 2016
7:00 o'clock p.m.
16. #15-3759 CITY OF ORONO TEXT AMENDMENT — SHORT-TERM (VACATION)
RENTALS (continued)
Mayor McMillan asked if there are any public comments.
Don Knutson, 3125 Lafayette Ridge Court, stated he commends the City Council for addressing this
issue. Knutson stated in 2006, three percent of the population was known to rent their property, and in
2016 that number jumped to 29 percent based on a Harvard study. Knutson stated he is only asking the
Council change the minimum amount of time to 30 days. Knutson noted the neighbors have their own
families and that this does impact their lives. In addition, appraisers have told him that his property
values will be diminished if the home next to his is being rented out.
Knutson stated his homeowners association sent out a questionnaire simply asking if the residents
approve the idea of renting out their home and the majority stated they are not in favor of it. Knutson
reiterated the only issue they are asking the City Council to do is to raise the amount of time to 30 days.
Knutson stated he has a couple of questions. Knutson asked if someone rents a home, would that make it
commercial and would it need to be made code compliant.
Knutson stated Orono is a leader and that he bought his house because it is a nice community. A number
of other communities are pushing it away and the rest are requiring a minimum of 30 days. The majority
of the neighbors in the homeowners association said it should be a minimum of 60 to 90 days. Knutson
stated the homeowners association drafted their own bylaws, which have to be signed by 75 percent of the
neighbors to be approved, and they also state that a renter cannot sublet. Knutson stated there are a
number of nice homes on the lake here in Orono and that sooner or later this will become a bigger issue.
Jeannie Carter, 2780 Shadywood Road, stated she is here tonight because she does operate Airbnb out of
their home. Carter stated in her view there is some confusion over what a short-term rental is and that she
is here tonight to support the ordinance.
Carter stated in her view a two-day minimum is perfect and that most people who operate Airbnb prefer a
two-day stay because it is less work for them. Carter stated the reason she got into it is because she used
to run a bed and breakfast in Excelsior. Carter stated the interesting thing is that 25 years ago some of the
same concerns expressed about bed and breakfasts, such as crime, noise and traffic concerns, are also
being brought up about short-term rentals. Carter noted that obviously has been disproved because there
are now bed and breakfasts all over the world. Groups like Airbnb are a natural progression of that
movement.
Carter stated she looks at it as not having strangers coming into the community but for her to be a host
and to welcome visitors to the community. Carter stated she would hate to see the City of Orono say, no,
we don't want strangers coming here. Carter stated she enjoys meeting from different areas and that most
of the guests are coming into the community because of a family event or a class reunion or to visit
friends or family. Carter indicated she does not do it on a full-time basis and that she does not want a
tenant or a roommate but rather simply a visitor on a short-term basis. Carter stated when you get into
requiring things like a 30 -day minimum stay, you are getting a tenant and not a guest.
Page 26 of 32
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 11, 2016
7:00 o'clock p.m.
16. #15-3759 CITY OF ORONO TEXT AMENDMENT — SHORT-TERM (VACATION)
RENTALS (continued)
Carter stated most of the people who do short-term rentals are either on Airbnb or VRBO. Carter the
majority of people on VRBO are vacation rentals by owner and they rent their home out for a weekend at
a time. Airbnb tends to be for two or three days. Carter noted she does not want someone in her home
for longer than four or five days at a time.
Carter stated her neighbors know she does this and are supportive. Carter noted someone could live next
door to someone with five teenagers and there could be issues with that. Carter stated typically she only
has two people coming in at a time, the property is owner occupied, and that she is not looking for folks
who want to come and party. Carter stated she is very selective about who she rents her home to.
McMillan asked if she is ever not home when she has visitors in.
Carter stated they are always there or available by phone. Carter stated the people tend to appreciate the
fact that they are around. Carter noted she greets all her guests, show them around the house, and tell
them a little about the area. Carter stated she has all five star reviews because she does a good job.
Printup asked what her thoughts are about renting their home out when they are not home.
Carter stated typically that happens when a home is being handled by a management home and that she
personally is not aware of anyone who simply hands their keys over without someone being around.
Carter stated that type of a situation is common in more recreational areas such as Cape Cod where there
are absentee owners. Carter commented the longer someone stays, the more comfortable they get, which
is when things start to slide with personal behavior. Someone staying for a couple of days tends to be on
their best behavior.
Cornick asked if she carries any special homeowners insurance.
Carter stated they are completely covered by their homeowners insurance and she is not required to carry
any extra insurance. In addition, Airbnb provides insurance, which would cover anything above and
beyond what her personal homeowners insurance would cover. Carter stated her belief is that Airbnb's
insurance is a $2 million policy.
Cornick asked if she does any type of background check.
Carter indicated she does not but that Airbnb does. The prospective renters have to provide their driver's
license number, their license plate number, and Airbnb verifies their background. If someone does not
pass those verifications, she will not accept their application. Carter stated she does not have to accept
them and she can ask them specific questions prior to renting.
Cornick asked if she requires a damage deposit.
Carter indicated she does not since it would be covered under Airbnb and that the person also has the
option to purchase insurance on their own through Airbnb. Carter stated to her knowledge most people
go through Airbnb or another similar organization because otherwise it would require a lot of work by the
homeowner to verify and arrange everything.
Page 27 of 32
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 11, 2016
7:00 o'clock p.m.
16. #15-3759 CITY OF ORONO TEXT AMENDMENT — SHORT-TERM (VACATION)
RENTALS (continued)
Carter indicated she is totally fine with an ordinance requiring a license since it would add a little bit of
legitimacy to the business. Carter noted the ordinance in Section 2, Item B, refers to obtaining a business
license, but when she went on the City's website, she could not find any reference to a business license.
Walsh noted it is brand new and not on the website.
Carter stated she would be curious to know what the Council is thinking about a license fee. Carter
indicated she sees the ordinance as being reasonable but would recommend not looking at a longer period
of time.
Cornick asked if she would be happy if the City of Orono banned rentals greater than five days and less
than 30 days.
Carter indicated she would be fine with it since it would not affect her but that it would impact everyone
on Big Island that is renting their property out. Carter stated she is not sure why the City would put those
parameters on. Carter stated most people rent their properties out depending on what they find works best
for them.
Printup asked if a business license would trigger an inspection and code issues.
Barnhart indicated Staff approached the business license similar to a home occupation. The challenge is
to determine who is running a home business but that those rules are already in place. Barnhart stated the
idea with the business license is that the City would have an easier ability to respond to complaints.
Barnhart stated if the Council is looking at going down the path of requiring licenses, the fee schedule
would need to be amended. Barnhart noted the initial fee for a home occupation is $100 and the annual
renewal is $30. Barnhart stated the idea is Staff can compare the renewal application with the history of
the property and any complaints that have been filed. Barnhart stated if Staff ever gets to the point where
they have to prove someone is renting, that is where it becomes a challenge.
Printup asked whether this will lead to a discussion about longer-term rentals.
Barnhart stated currently people can rent their homes out for any period of time and that in his view this
draft ordinance will not lead to a discussion regarding long-term rentals. Barnhart stated some people are
renting their home out for six months, a year or two years, and the City is not aware of it.
Walsh stated they are strictly parceling out those rentals that are less than 30 days.
Mattick stated if someone is going to rent their house for less than 30 days, the City wants to know about
it and that these are the rules.
McMillan asked what responsibility the City will assume by granting a business license. McMillan asked
whether the City will have placed their stamp of approval on this type of business by granting a business
license.
Page 28 of 32
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 11, 2016
7:00 o'clock p.m.
16. #15-3759 CITY OF ORONO TEXT AMENDMENT — SHORT-TERM (VACATION)
RENTALS (continued)
Mattick stated the City does not need to inspect the buildings or conduct background checks. The
impetus behind the ordinance was that some lakeshore owners expressed concern about different people
renting out a house in their neighborhood for a weekend at a time. If the home is not owner -occupied, the
City wants to know who to contact in the event problems come up. Mattick stated the City can choose to
place further conditions on the property owner if it chooses.
Mattick stated the question currently before the courts is what the City can inspect on a residential
property. One of the arguments is that since there is not an open building permit, the City cannot require
a lot of those updates.
Walsh stated it is similar to a home occupation in that the City is not approving the business or the people
who come to the home. Walsh stated it might be good to have some language in the ordinance that says
the City is not endorsing this business or property.
McMillan noted the neighbors will not have a lot of say in the business license process and that she will
need to see the business license form to comment further. McMillan stated she also does not feel that
someone should pay $50 simply to provide some contact information. McMillan stated when the owners
are onsite, it typically is not a problem.
Mattick stated as long as the person meets the criteria for the license, there is no opportunity for the
neighbors to come in and comment on it. Mattick stated unless the person violates the terms of the
license, there really is nothing the City can do.
Walsh stated right now they can do anything they want.
McMillan stated she is aware of some issues and that the letter the City sent last year helped to some
extent but it did not solve everything.
Walsh stated he is not aware of any huge problems.
Barnhart stated the Council could elect to table it tonight and that Staff will continue to collect
information over the summer. Barnhart stated if there are complaints, Staff could send another letter to
the known properties. Barnhart stated the Council could perhaps look at it again in the fall.
McMillan stated another article in the newsletter on short-term rentals would be helpful.
Walsh stated having the discussion is helping to make people aware of the situation and the issues.
Carter suggested the City keep statistics on short-term rentals and long-term rentals separate.
McMillan stated she also would like to enclose a public notice in the newsletter if the Council has another
public hearing on this item.
Knutson noted the situation described by Jeanne Carter is not what he is talking about.
Page 29 of 32
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, April 11, 2016
7:00 o'clock p.m.
Levang moved, Walsh seconded, to table Application No. 15-3759, City of Orono Text Amendment,
Short -Term (Vacation) Rentals. VOTE: Ayes 5, Nays 0.
MAYOR/COUNCIL REPORT
Walsh stated the Long Lake Fire Department's pancake breakfast was fabulous and well attended.
Walsh stated he also attended the Orono Foundation for Education gala this weekend. The group has
raised approximately $6 million for the school district.
Walsh noted he is on the board for the ice arena and that there are four other fabulous board members.
Walsh indicated his task was to get the advertising in order. Walsh reported the ice arena now has some
new advertising up and that things are starting to take shape. Walsh stated the ice was also taken up for
the first time in many years and improvements have been made.
Levang stated the Heart Safe Program that is run by the Orono Police Department has trained
approximately 900 kids at the Westonka schools and that they will also be putting on a program at the
Orono schools. In addition, training was also provided to the Orono Golf Course staff. Mr. Steffanhagen,
the golf course superintendent, has applied for a grant so the golf course can purchase an AED machine.
Levang noted the latest issue of the City newsletter has been distributed and that the committee has
received lots of wonderful feedback.
Levang reported the Navarre Community Initiative is doing their best to clean up Navarre and that they
have a couple of projects in mind. The committee has been moving forward with plans for the next fall
festival.
Printup stated this past Thursday at the Orono High School they held the Empty Bowls fundraiser, which
was well attended. The National Take -Back Initiative is currently being planned and prescription drug
drop-off sites will be available at City Hall and the Police Department.
Printup noted the Council had a number of text reviews tonight and that the review process initially takes
place at the Planning Commission. Printup stated he would make another request that their meetings be
tape recorded.
Levang indicated she is not in favor of that.
McMillan stated that can be taken up in a work session.
McMillan reported she attended the Highway 12 Safety Coalition meeting in Delano last week and that
the bills are going through both the House and Senate. In addition, MN/DOT is just about finished on the
plans for the concrete barrier and that the issues with the drainage have been resolved.
McMillan indicated she also spoke with Hennepin County Commissioner Jan Callison this morning and
that she thanked her on behalf of the City for putting the intersections of 15 and 19 in their capital budget
for 2020.
Page 30 of 32