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Home My WebLink About08-28-2017 Council Minutes MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,August 28,2017 7:00 o'clock p.m. PUBLIC COMMENTS None 10. CRYSTAL BAY ROAD,RIGHT-OF-WAY ADJUSTMENT Barnhart reviewed his Staff inemorandum dated August 28,2017,regarding a request by a resident to adjust the right-of-way on Crystal Bay Road. Direction from the City Council at the last meeting was to verify the City had the right to vacate the unimproved right-of-way. Staff's recommendation is not to acquire the right-of-way due to the expense. Walsh stated the second issue Staff found out is that Crystal Bay Road is technically a private road owned by 28 different property owners. Given that it is a private road,the City cannot place a right-of-way over something the City does not own. The third issue is whether the current right-of-way is titled correctly. Walsh stated if it is not titled correctly, it will create other issues with the infrastructure in the street,and that the City will need to determine that prior to making a decision. Seals asked whether this situation is common around the lake. Barnhart stated there are a number of situations where the road does not necessarily follow the right-of- way. Printup moved,Crosby seconded,to not move forward on the vacation of the Crystal Bay Road right-of-way at this Nme and to direct Staff to research the Ntle work to determine who owns the right-of-way. VOTE: Ayes 5,Nays 0. MAYOR/COUNCIL REPORT 14. RESOLUTION OF APPRECIATION TO DOUG REEDER Dankey moved, Crosby seconded,to adopt RESOLUTION NO.6787,A Resolution of Appreciation to Doug Reeder. VOTE: Ayes 5,Nays 0. Reeder stated it has been a great pleasure to work for the great city of Orono. MAYOR/COUNCIL REPORT Dankey stated she attended the Tim McGraw concert on the lake yesterday and everything went smoothly given the number of people in attendance. Crosby stated he was excited about the purchase of the new fire truck and that the City received some positive press about it. Printup noted most schools will begin next week and that he would encourage everyone to drive safely. Printup noted the City has erected cones at Old Crystal Bay and Highway 6 to prevent a left turn onto Old Crystal Bay Road for those vehicles going west on Highway 6 . Printup stated the City Council will be discussing possible improvements to Old Crystal Bay Road next month. Page 2 of 4 MINUTES OF THE � ORONO CITY COUNCIL MEETING Monday,August 28,2017 7:00 o'clock p.m. ROLL CALL The Orono City Council met on the above-mentioned date with the following members present: Mayor Dennis Walsh, Council Members Wendy Dankey,Aaron Printup,and Victoria Seals. Representing Staff were Interim City Administrator poug Reeder, City Administrator Dustin Rief,Community Service Director Jeremy Barnhart,Public Works Director/City Engineer Adam Edwards,City Attorney Soren Mattick,and Recorder Jackie Young. Mayor Walsh called the meeting to order at 6:58 p.m., followed by the Pledge of Allegiance. APPROVAL OF AGENDA 1. CONSENT AGENDA Printup moved, Seals seconded,to approve the Consent Agenda as amended,with Item No. 10 being removed. VOTE: Ayes 5,Nays 0. 2. CITY GOUNCIL MEETING MINUTES OF AUGUST 14,2017 3. CLAIMSBILLS 4. ANNUAL GUN CLUB PERMIT 5. GOLF COURSE—PARKS SUPERVISOR 6. SEASONAL EMPL(1YEE APPOINTMENT 7. 2017 STREETS MAINTENANCE CRACK SEALING 8. CURB REPLACEMENT PROJECTS 2017 9. HIItE MANAGEMENT ASSISTANT,NOLA DICKHAUSEN 10. CRYSTAL BAY ROAD,RIGHT-OF-WAY ADJUSTMENT This item was removed from the Consent Agenda. 11. NAVARRE AREA PLAN,APPROVE CONTRACT 12. #17-3948 APEX HOLDINGS,LLC,2365 KELLEY PARKWAY,CONDITIONAL USE PERMIT SENIOR HOUSING PROJECT,COMPREHENSIVE PLAN AMENDMENT, REZONING AND PRELIMINARY MASTER PLAN,PRELIMINARY PLAT— RESOLUTION NO.6786 13. #17-3960 SCOTT AND JAMIE HONOUR, 1720 AND 1725 BOHNS POINT ROAD, SUBDIVISION EXCEPTION/R.L.S.AUTHORIZATION Page 1 of 4 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,August 28,2017 7:00 o'clock p.m. MAYOR/COUNCIL REPORT,Continued Seals reported she and Council Member Printup attended the ground breaking ceremony for the new recreation center and that work will begin on the new building in the near future. Seals noted the Minnesota State Fair is going on. Walsh welcomed Dustin Rief as Orono's new City Administrator. CITY ADNIINISTRATOR'S REPORT 15. CONSIDER WAIVER OF BUII.DING PERMIT FEES ASSOCIATED WITH PLANNED IMPROVEMENTS TO THE ICE ARENA Rief stated the purpose of this item is to consider a reduction or waiver of the fees associated with the ice arena improvements. Reeder noted the City Council tabled action on this item at their last meeting. Walsh stated the Orono Ice Arena is a nonprofit organization and that they have raised approximately $1 million to complete the proposed renovations. The permit fees amount to approximately$7,500 and that the ice arena association is requesting those fees be waived in whole or in part. Walsh stated since he is on the board of the organization as the mayor of the City,he will be recusing himself from voting on this item. Walsh noted any motion would require three out of four votes to pass. Crosby stated in his view the City should take these type of cases on a case-by-case basis. Crosby stated since the City Council is not a court of law,their action would not create a total precedent,and that in his opinion the request is reasonable. Crosby stated the ice arena�dds a lot to Orond and the oi'gan�zation that runs it is a nonprofit. Crosby indicated he would be in favor of waiving the fee. Seals noted this item was tabled at the last meeting, and since that time she has spoken with a number of people,both for and against the request. Seals stated if the City waives the fees,the City would not be realizing that money as income and they would be required to spend less on other items, such as roads or other city services. Seals indicated she leans on the side of not approving it at this time until the City is able to implement a mechanism to deal with these requests. Dankey stated before the City starts waiving fees,the City should have a process in place to deal with those types of requests. Printup noted years ago some fees were waived but it was stopped because it became a slippery slope. In addition,the City Council has worked hard over the last several months on ways to reduce fees and that in his opinion it is too much of a slippery slope. The City Council took no action on this item. Page 3 of 4 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,August 28,2017 7:00 o'clock p.m. CITY ATTORNEY'S REPORT 16. Closed Session Seals moved , Crosby seconded, to enter into closed session pursuant to Section 13D.05, Subdivision 3(a),to evaluate the performance of Public Works employee Ron Rice. VOTE: Ayes 5,Nays 0. (The City Council went into closed session from 7:45 p.m.to 8:45 p.m.) Printup moved,Dankey seconded,to terminate Ron Rice's employment with the City of Orono effective immediately. VOTE: Ayes 3,Nays 2.Walsh and Crosby Opposed. Seals moved,Dankey seconded,to approve an amendment to the motion to terminate Ron Rice, by allowing Ron Rice an extension to resign from his position with the City of Orono by 3:00 p.m. on Tuesday, August 29,2017 before termination would take effect. VOTE: Ayes 3, Nays 2. Walsh and Crosby Opposed. ADJOURNMENT Printup moved, Dankey seconded,to adjourn the Orono City Council meeting at 9:lOp.m. VOTE: Ayes 5,Nays 0. ATTEST: l ^ � a Carlson, City Clerk Dennis Walsh, Mayor Page 4 of 4 I