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HomeMy WebLinkAbout08-14-2017 Council Minutes MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,August 14,2017 7:00 o'clock p.m. ROLL CALL The Orono City Council met on the above-mentioned date with the following members present: Mayor Dennis Walsh,Council Members Richard Crosby,II,Wendy Dankey,Aaron Printup,and Victoria Seals. Representing Staff were City Administrator poug Reeder,Community Development Director Jeremy Barnhart,City Planner Melanie Curtis,Public Works Director/City Engineer Adam Edwards,City Attorney Soren Mattick,and Recorder Jackie Young. Mayor Walsh called the meeting to order at 7:05 p.m.,followed by the Pledge of Allegiance. APPROVAL OF AGENDA l. CONSENT AGENDA Item No. 8 was added to the Consent Agenda. Crosby moved,Dankey seconded,to approve the Consent Agenda as submitted. VOTE: Ayes 5, Nays 0. 2. CITY COUNCIL MEETING MINUTES OF JULY 24,2017 3. CITY COiTNCIL WORK SESSION MINUTES OF JULY 24,2017 4. CLAIMSBILLS 5. #17-3950 NOR-SON ON BEHALF OF MICHAEL AND MEREDITH KUHLMAN, 1760 SHORELINE DRIVE,VARIANCES,RESOLUTION NO. 6. #17-3951 STONEWOOD ON BEHALF OF FORREST BURKE, 1020 TONKAWA ROAD, VARIANCE—RESOLUTION NO. 7. PURCHASE OF TAX FORFEITED PARCELS FOR PERMANENT CONSERVATION, RESOLUTION NO. 8. MnDOT PARTNERSHIP CONTRACT—RESOLUTION NO. PUBLIC COMMENTS None PUBLIC WORKS/CITY ENGINEER REPORT None Page 1 of 13 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,August 14,2017 7:00 o'clock p.m. PLANNING DEPARTMENT REPORTS—KEVIN LANDGRAVER,REPRESENTATIVE 9. #17-3945 WILLIAM AND SUE DUNKLEY,2709 WALTERS PORT LANE AND 2710 PENCE LANE—SKETCH PLAN Curtis reviewed her Staff memorandum dated August 14,2017,regarding a sketch plan proposing a lot line rearrangement,creation of outlots,and variances. The Council is asked to provide comments or suggestions to the applicant concerning the proposal. Crosby asked whether the driveway on 2707 would be within hardcover restrictions. Curtis indicated Staffhas not done an analysis of the hardcover at this point but that the change in the hardcover regulations should help. Crosby asked if the proposed house next to this property would still be within the proper setback from the lake. Curtis indicated that house will require an average lakeshore setback variance. Walsh asked if the lot width and area will be sufficient for the lots. Curtis stated that is her understanding but that no formal plans have been submitted at this time since it is a sketch plan review. Paul Vogstrom,Builder,indicated the driveway at 2710 Pence would be at 16 feet and that currently.it is at 14 feet. In the area where it meets up by the wetland,the driveway will be widened to 16 feet and then widen out to approximately 25 feet. Vogstrom indicated that will provide access onto Walters Port. Crosby asked where the gates will be located. Vogstrom indicated there will be a gate approximately 30 feet back off of Walters Port that can be accessed only by emergency vehicles and that the current gate will remain as is. Vogstrom noted they will also be adding a fire hydrant and that there are currently fire hydrants to the east and west. Vogstrom stated it is hard to access the existing fire hydrant so one will be added. Vogstrom noted the new lot will meet the 75-foot setback. Sue Dunkley noted their current home at 2709 Walters Port is within the 75-foot setback but that the new portion will be outside that zone. Dunkley stated the hardcover will be compliant once the other land is combined with their current lot. Vogstrom stated there would be three homes accessing off of Walters Port and that they would like to leave it as a private road. Sue Dunkley indicated they will be improving the access. Dunkley noted Walters Port is very narrow and that any delivery trucks that go down that road need to turn around in their driveway currently. Vogstrom stated having the access off of Walters Port is important and that they will be adding a new gated connection from the Pence Lane driveway to Walters Port Lane for emergency vehicles. A portion Page 2 of 13 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,August 14,2017 7:00 o'clock p.m. 9. #17-3945 WILLIAM AND SUE DUNKLEY,2709 WALTERS PORT LANE AND 2710 PENCE LANE—SKETCH PLAN—Continued of Pence Lane will be widened. Vogstrom indicated they are attempting to preserve the beautiful driveway by limiting the width to 25 feet. Sue Dunkley noted a wider road would also interfere with the wetlands in the area. Vogstrom indicated they are working with the Minnehaha Creek Watershed District on the wetlands. Walsh recommended the road agreements be formalized and that he would defer to the police and fire departments on the turning radius of the road. Chief Van Eyll stated this will be a big improvement over what currently exists. Walsh asked if anyone from the public would like to comment on the sketch plan. Greg Hueller,2715 Pence Lane,stated the driveway runs through more property than just 2710 Pence and that it also runs through Lot 8,which is owned by tenants in common. Hueller stated each property owner has a one-third undivided interest in that property and that the Dunkleys' rights are limited to access for utilities for the benefit of the Dunkley's new lot only and that there are no rights to use Lot 8 for a driveway or other purposes for the benefit of their existing house since it is a separate property. Hueller stated the Dunkleys would require the approval of all the owners of Lot 8 to be able to expand the use of Lot 8 to benefit their current property. Hueller indicated he is inclined to agree with the proposal but that they will need to come to an agreement on certain matters. Hueller noted the Dunkleys want to create Outlot A for possible sale and that currently that area helps maintain his privacy. Hueller stated he was not aware of this plan when he purchased their house recently. Hueller indicated he has had some preliminary discussions about the arrangement but that they have not come to any final terms. Hueller requested the City Council consider this sketch plan and ask that any formal approvals be conditioned about confirming that a mutual agreement has been reached,including the splitting off a portion of Dunkleys' new property,adding it to his property,and amending the driveway easements to allow for a driveway over Lot 8. Hueller stated otherwise the Dunkleys are not legally permitted to use that sketch of driveway for access to their current property. If the Dunkleys cannot use that stretch of driveway,the project does not work. Hueller indicated he would like to work with the Dunkleys and come to some type of agreement. Walsh stated if there is a legal basis,the City really does not have any role in that and that it would need to be an agreement between the parties. Walsh stated if that remains to be an issue,the City would not be able to approve the plan,but at this point the three property owners will need to come to some type of agreement. Seals asked if the City Council can do anything at this point without an agreement. Walsh noted this is a sketch plan review and that the City Council is being asked to comment on the proposal. Page 3 of 13 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,August 14,2017 7:00 dclock p.m. 9. #17-3945 WILLIAM AND SUE DUNKLEY,2709 WALTERS PORT LANE AND 2710 PENCE LANE—SKETCH PLAN—Continued City Attorney Mattick stated he understands Mr. Hueller's position and that he would note the City Council does not have the authority to say an easement governs a certain way. Mattick stated the sketch plan presumes the Dunkleys will have access over Lot 8 and that he would recommend the City Council not get involved in any negotiations regarding Lot 8. Seals asked if the City generally discourages shared driveway situations. Crosby noted it is a joint private road and not necessarily a shared driveway. Curtis stated City Code allows two homes to access off of a private road and that a third home triggers the requirement for a wider road. The City Council took no formal action on this item. 10. #17-3948 APEX HOLDINGS,LLC,2635 KELLEY PARKWAY CUP SENIOR HOUSING PROJECT,COMPREHENSIVE PLAN AMENDMENT,REZONING AND PRELIMINARY MASTER PLAN,FINAL PLAT Sanjeev Mangalick,Applicant,and Viren Gori,Architect,were present. Barnhart reviewed his Staff inemorandum dated August 14,2017,regarding a proposal to construct senior housing consisting of a 2-story residential structure with 70 units. The applicant is requesting rezoning to RPUD, approval of a Comprehensive Plan Amendment,platting of the existing outlot,and a Conditional Use Permit and master plan. The Planning Commission recommended approval of the various actions and suggested that bump-out spaces be added along Kelley Parkway as well as a second access,which the applicant was not opposed to. Staff recommends the City Council direct Staff to draft a resolution of approval. Crosby asked what the top of the building is. Barnhart indicated it is approximately 38 feet high. Barnhart stated the defined height is a function of where the finished floor elevation is and the highest adjacent grade. The defined height of Stonebay is approximately 46 feet. Barnhart noted this project would also help meet the City's density requirements. Barnhart stated because the site is currently zoned office,that would not count towards the density requirements. Walsh asked how many of the units would count towards the City's density. Barnhart stated it is likely only 48 units would count because not all units contain a kitchen,which would eliminate the 22 memory care units. Walsh stated he likes the concept of the density but that he would like to get full credit for all the units. Walsh stated in his view the extra curb cut makes a lot of sense. Page 4 of 13 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,August 14,2017 7:00 o'clock p.m. 10. #17-3948 APEX HOLDINGS,LLC,2635 KELLEY PARKWAY CUP SENIOR HOUSING PROJECT,COMPREHENSIVE PLAN AMENDMENT,REZONING AND PRELIMINARY MASTER PLAN,FINAL PLAT—ConHnued Seals concurred that any way to malcimize the density makes sense and that perhaps there could be fewer memory care units. Dankey commented there might not be enough space within the building to create the bigger units. Walsh stated there is a possibility there will be fewer units but that he would like all of the units to count towards the density. Barnhart noted the memory care units require less parking and that additional parking would be required as well as generate more traffic. Printup asked how the other senior care building is divided up. Barnhart stated to his knowledge that is more assisted living but that he does not have the exact breakdown. Printup commented that information would be helpful to have to see the traffic patterns. Crosby commented it makes the building more attractive to have some memory care units. Viren Gori stated the whole intent is to provide something that benefits the community and that the plan has been drawn up based on a market study. Gori stated right now there is an extreme shortage of memory care units in Orono and the western suburbs as a whole,which is why there are the number of memory care units that there are. Gori stated what he has done in the past is provide a kitchenette,but if the residents do not want to use it,the range is deactivated. The memory care units would be located in a secure wing of the building. Gori stated they would need to know the parking requirements since the memory care occupants do not drive and that it is likely they would need some flexibility on the number of parking stalls. Gori stated the whole point of the 22 units was to meet the market demand. Walsh stated if the applicant can get the units to qualify towards the Metropolitan Council's density guidelines,that would be very helpful. Walsh asked where the parking is at cunently. Barnhart stated there is no senior housing parking requirements listed in the City's parking guidelines but based on the International Traffic Engineers guidelines,the total senior assisted and memory care would require approximately 50 parking spaces and the applicant is proposing 84 spaces,which does provide some flexibility. Gori stated to his recollection,there was a density limit that was discussed initially and that they were told 40 units per acre. Gori stated that would give them a maximum of 52 residential units that they can actually build on the site. Gori stated since memory care does not quality as a residential unit,those units could be added to the maximum density. Walsh asked where that limit comes from. Page 5 of 13 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,August 14,2017 7:00 o'clock p.m. 10. #17-3948 APEX HOLDINGS,LLC,2635 KELLEY PARKWAY CUP SENIOR HOUSING PROJECT,COMPREHENSIVE PLAN AMENDMENT,REZONING AND PRELIMINARY MASTER PLAN,FINAL PLAT—Continued Gori stated it was brought up in a discussion with City Staff. Barnhart stated it is not uncommon to have a limit on the number of residential units due to the infrastructure in the ground,which is probably where it came from. Walsh stated if that number is based on current capacity,it would be good to know a specific number in order to maximize the density. Barnhart indicated he will look into that. Barnhart stated every use buys a certain amount of capacity through SAC units and that the applicant may need to purchase more SAC units. Barnhart stated the other side of the equation is the density,which are the 48 units that would be counted towards the density. Walsh asked if they are using the SAC charges that would have been charged to the office building. Barnhart stated it is likely the proposed building would need to pay more SAC units. Walsh stated the City Council will need to know that number. Barnhart indicated he is looking for direction from the City Council on whether they support the proposal generally. Barnhart stated the applicant should then submit a revised plan showing the memory care meeting the density requirements and that Staff will look into the SAC charges. Walsh stated one of the other items recommended is the addition of another curb cut,which makes sense. Walsh asked why the hardcover is at 63 percent. Walsh asked if the building pad and parking accounts for the majority of that. Walsh commented Staff did not seem to have a problem with that based on the use. Barnhart stated he does not have a problem with the 63 percent and that there is not wall to wall pavement. Barnhart stated there is some green space proposed,but the fact that it is an RPUD means there is a 50 percent hardcover limit. Walsh stated the 63 percent hardcover allows the developer to increase the building pad. Walsh stated he would not be opposed to the patio areas for the residents being included to get to the 11 percent. It was the consensus of the City Council to include those private recreational areas in the calculation. Printup asked where Hennepin County wants to construct the trail along Old Highway 12. Barnhart stated to his understanding the plans have not been finalized but that it will either be on the north side of Wayzata Boulevard or per the original Stonebay development agreement. Page 6 of 13 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,August 14,2017 7:00 o'clock p.m. 10. #17-3948 APEX HOLDINGS,LLC,2635 KELLEY PARKWAY CUP SENIOR HOUSING PROJECT,COMPREHENSIVE PLAN AMENDMENT,REZONING AND PRELIMINARY MASTER PLAN,FINAL PLAT—Continued Printup noted Orono will be responsible for that trail and to his understanding there was a tentative plan to consri-uct a trail along both the north and south sides of Highway 12. Printup stated if the developer wants to construct a trail along Highway 12,he would be fine with that. Walsh asked if that would be a private trail. Barnhart stated if the trail is in the right-of-way,it will be a public trail. Barnhart stated the reason there is a question on the issue is when Stonebay was originally developed,it was envisioned there would be a trail along the south side. Barnhart stated the question is whether there would be a benefit to having a private trail on the south side in addition to a public trail along Old Highway 12. Walsh commented there does not need to be two trails. Barnhart stated the next step would be for Staff to draft an approval resolution with the items discussed this evening being incorporated into the resolution. Staff would then proceed forward with the Comprehensive Plan amendment. Barnhart noted he does not have the final height for the building and that it might be as high as 32 feet. Gori stated if the height of the building is above 32 feet,he can reduce the slope of the roof to get it at 32 feet or below. Gori noted the hardcover is higher than normal since they are proposing 63 parking to accommodate visitors,which is probably more than what will be needed. Seals moved,Crosby seconded,Application No. 17-3948,Apex Holdings,LLC,2635 Kelley Parkway,to direct Staff to draft a resolution of approval for the preliminary master plan, comprehensive plan amendment,rezoning to RPUD,conditional use permit,and�nal plat based on tonight's discussion. VOTE: Ayes 5,Nays 0, 11. #7-3953 CITY OF ORONO,TEXT AMENDMENTS RELATED TO NON- ENCROACHMENTS Barnhart reviewed his Staff inemorandum dated August 14,2017,regarding a text amendment that would prohibit impervious materials around planters and similar structures in the required lake yard. The Planning Commission voted 4-3 to make no adjustment to the current ordinance. Staff is looking for direction from the City Council on whether any modifications should be made to the ordinance. Walsh stated the whole intent of the ordinance was to allow residents to place small amounts of hardcover within the 0-75 foot area. Walsh noted the City did receive one complaint from a resident about a possible violation of the statewide Shoreland regulations. Barnhart stated Staff has clarified with the DNR that placement of landscaping edging and similar materials in the lake yard is not a violation of the Shoreland rules,provided those improvements are above the ordinary high water level. The City Council directed Staff to leave the current ordinance as is. Page 7 of 13 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,August 14,2017 7:00 o'clock p.m. 12. CONSIDER WAIVER OF BUILDING PERMIT FEES ASSOCIATED WITH PLANNED IMPROVEMENTS TO THE ICE ARENA Barnhart reviewed his Staff inemorandum dated August 14,2017,regarding a reduction or waiver of the fees associated with the ice arena internal improvements. Staff does not recommend a waiver of fees since these fees are established to pay city costs associated with development,including review and inspection costs. If the Council elects to reduce or waive the fees, Staff would recommend collecting the state surcharge and SAC fees. City Administrator Reeder asked if the City has local SAC and WAC fees. Barnhart stated he is not proposing or anticipating the City will charge any local SAC or WAC fees. Walsh noted he is on the board of the ice arena and that he will be recusing himself from voting on this item. Walsh noted there are one school representative and three Youth Hockey Association representatives also on the board. Walsh stated the whole building was constructed using private funds approximately 20 years ago. At that time certain items were not constructed due to a lack of funds and that they have now raised enough money to construct those items. Walsh stated the waiver of fees would be a benefit to the community since the ice arena is used by a number of residents. Dick Lewis stated he was appointed to be the school representative on the Hockey Rink Board. Lewis stated the board is asking the City Council to consider waiving some or all of the fees since the Youth Hockey Association is a nonprofit organization and that they have not been able to complete some of the necessary ongoing maintenance due to a lack of funds over the years. Crosby asked what types of improvements are being proposed in addition to a mezzanine. Lewis stated if the ice arena is downsized from Olympic to NHL size,there would be an extra 15 feet, which will allow the construction of a mezzanine,which would accommodate a weight/exercise room,a warm viewing room,locker rooms,and study areas. Lewis stated the program has expanded and is very popular in Orono. Crosby asked if there is open skating allowed. Lewis stated it was originally set up to allow some open skating with hockey being given a priority. Dankey asked if the City has waived building permit fees in the past. Barnhart stated he does not recall a waiver of other similar fees,but to his understanding generally those are not waived. Dankey asked if the building would be assessed the fees and not the school. Barnhart stated the land the building is on is owned by the school but the 501(c)3 would pay the fees. Lewis stated the land is owned by the school,is leased to Orono Ice Arena,which is a separate 501(c)3 and governed by the board,and one of their primary users is the Orono Hockey Association. The Orono Ice Arena's 501(c)3 would be paying the fees. Page 8 of 13 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,August 14,2017 '7:00 o'clock p.m. 12. CONSIDER WAIVER OF BUILDING PERMIT FEES ASSOCIATED WITH PLANNED IMPROVEMENTS TO THE ICE ARENA—Continued Dankey stated she is worried about a precedent being set since there are other nonprofit organizations in Orono and not everyone is interested in hockey. Walsh stated the City is spending$150,000 out of their Park Dedicarion fees to construct a trail from Old Long Lake Road. Dankey stated this is a separate entity from the parks. Crosby stated the ice arena supports Orono schools and Orono hockey programs. Dankey commented there are softball,gymnastics,baseball,tennis,art,and other organizations in Orono. Seals stated the Council would have to be okay with doing it across the board, and that if they approve this,they would have to do it for all. Dankey stated she is not sure everyone in Orono wants to pay for hockey. Crosby stated this has a close tie-in with Orono Schools. Dankey stated the other organizations also have a close tie-in with the schools. Lewis stated one of the things the hockey group faces is that the other sports can be supported through the school more directly. Lewis noted the school is building a new activity center,which will primarily benefit soccer and other groups but not hockey. Seals commented they are also hearing that the lacrosse team is not benefitting from the new recreational center. Lewis stated there is plenty of area available for basketball, soccer,and other sports in the activities building. Crosby stated in his view it should be taken on a case-by-case basis. Walsh stated this is not unlike the Gillepsie Center where the City contributes$10,000 a year to support them since the City does not provide any senior citizen services. Walsh stated the Gillepsie Center is located in Mound. Seals stated that begs the question of whether the City is going to give money to the new recreation center. Walsh stated the recreation center is supported by the school. Printup stated his concern is that once the City starts going down this road is where it will end. Printup stated he has gotten great feedback about the hockey arena,which is great,but that Orono has kids that go to Mound facilities and other recreational facilities. Printup stated in his view this will be precedent setting. Page 9 of 13 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,August 14,2017 7:00 o'clock p.m. 12. CONSIDER WAIVER OF BUILDING PERMIT FEES ASSOCIATED WITH PLANNED IMPROVEMENTS TO THE ICE ARENA—Continued Dankey noted the ice arena will not be used by everyone. Michael Luke, 1355 Tonkawa Road, stated he would like the City Council to think about where this began. Luke stated the community stepped up in a very big way in 1997 and built this arena,which benefitted the community. The community will continue to have an opportunity to use it. Luke noted when the ice arena board was initially set up,there was a representative from the City,the school,and the hockey association. Luke stated the concept began with the City and the school. Private donors have stepped up to help with the improvements,the school has provided some funding,and that they are asking the City to waive the fee. Lewis noted Mark Engelbretson was also a school board member at the time and Mayor Jabbour was also involved. Crosby stated he supports the waiver. Dankey stated if the City were willing to do this for other organizations,she might be more open to it,but that she is afraid of the precedent given the number of nonprofit entities in the City. Kevin Landgraver,Planning Commission representative, stated one option would be to put a line item in the city budget with a cap. Landgraver stated that way it is planned for across the board and would help this organization a little bit but would limit the City's exposure. Printup noted the City's budget has a line item for contributions to civic organizations. Printup stated he has brought up in the past about how it could be spread around a little bit rather than it going to one entity all the time. Printup stated he would be open to discussing whether that money should go to other organizations as well. Seals commented unfortunately the City is looking at a budget that is currently over and that they are attempting to reduce expenses. Reeder asked how the City Council would decide to split up the$10,000 if there are competing organizations. Crosby commented it could be on a first come,first serve basis. Seals stated the City could perhaps treat it as a grant process. Walsh noted this would not be a cash outlay but rather a waiver of revenue. Seals stated they could select a dollar amount that could perhaps be waived but that there would still be a cost to the City since Staff time would be involved. Ralph Kempf,3675 Togo Road,stated he agrees that it is different to make a contribution to an organization in Mound than to waive a fee for something that is going on in Orono. Kempf stated he does Page 10 of 13 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,August 14,2017 7:00 o'clock p.m. 12. CONSIDER WAIVER OF BUILDING PERMIT FEES ASSOCIATED WITH PLANNED IMPROVEMENTS TO THE ICE ARENA—Continued not have any children but that he supports the schools,which is an important thing in a community. Kempf stated he also does not play hockey but that he would support it since it makes the community a better place. Kempf noted this will not be an annual application,and that if the historical society was doing the same thing,the City should do the same thing as well. Kempf stated the City Council should look at how it benefits the community rather than worrying about setting a precedent. Crosby commented it is a big plus for the community and that the Council has to look at things on a case- by-case basis. Crosby stated hockey is a big part of Orono and that he would be willing to waive the fee. Crosby moved to waive the fees for the ice hockey arena. MOTION DIED FOR LACK OF A SECOND. Seals stated one of the challenges of being on the City Council is getting the packet on Friday and needing to make a decision on Monday. Seals asked whether this item could be tabled rather than denying it outright. Crosby stated he is comfortable with tabling it to the next meeting. Dankey questioned why the organization cannot raise the money for the fees. Printup moved,Dankey seconded,to deny the waiver. VOTE: Ayes 2,Nays 1,Seals opposed and Walsh abstained. Dankey stated the question is what will not be funded by waiving the fees. Seals moved,Crosby seconded,to table the request. VOTE: Ayes 2,Nays 1,Printup opposed, Dankey and Walsh abstained. 13. NAVARRE AREA PLAN,CONSULTANT SELECTION Barnhart reviewed his Staff inemorandum dated August 14,2017,regarding the selection of a consultant to facilitate the Navarre small area plan. The City received five completed proposals and those have been graded by Staff based on approach,experience,schedule and cost. Staff recommends the Council select a consultant and direct Staff to finalize a contract and schedule. Walsh asked whether the City has worked with any of these groups before. Barnhart indicated he has worked with WSB and Loucks. Barnhart stated in his view the City will be happy with WSB. Barnhart noted Loucks is represented by Tom Goodrum. Dankey stated she liked the fact that W SB used pictures of Navarre in their presentation. Printup noted Loucks has included a traffic analysis,which can be a benefit. Page li of 13 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,August 14,2017 7:00 dclock p.m. 13. NAVARRE AREA PLAN,CONSULTANT SELECTION—Continued Dankey moved,Crosby seconded,to approve the hiring of WSB and to direct Staff to work with them to finalize a contract and schedule for the Navarre Area Plan. VOTE: Ayes 5,Nays 0. (Recess taken from 9:00 p.m.to 9:05 p.m.) MAYOR/COUNCIL REPORT Dankey stated the Corn Days parade was lots of fun and it was good to see all the people participating in the event. Crosby stated National Night Out was a great success and is a good way to bring communities together. Printup concurred Corn Days was a great event. Seals reported the Big Island Committee had a meeting with the Minnehaha Creek Watershed District and that there is a good plan in place going forward for working with them. Walsh thanked Council Member Printup for putting together the sign for the Corn Days parade. Walsh reported there were lots of neighborhood parties for National Night Out and that it was nice seeing all the residents coming together. Walsh noted there is a Police Commission meeting on Wednesday. CITY ADMINISTRATOR'S REPORT 14. PURCHASE OF FIRE TRUCK Reeder stated the Long Lake Fire Department is looking to replace a fire truck that has been in service for 35 years. The purchase would be funded through the capital improvement program that was approved by the participating cities each year. The estimated total cost for the truck is$442,930 but there is some additional equipment needed that will add some costs. It is anticipated the total cost will not exceed $475,000. Walsh noted this has been discussed and planned for a number of years and that the fire department looked at a number of options prior to making the decision to purchase a new truck. Seals asked if there are other items the fire department is looking at purchasing in the future. Reeder noted the fund balance listed in the report is Orono's fund balance and would go towards different items in addition to Orono's share of the cost of the fire truck. Chief Van Eyll stated per the contract the fire department has to provide a 15-year capital improvement program and that each City maintains their own fund balance. Walsh asked what Orono's portion would be. Reeder indicated Orono's portion would be approximately 85 percent of that cost. Page 12 of 13 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,August 14,2017 7:00 o'clock p.m. 14. PURCHASE OF FIRE TRUCK—Continued Van Eyll noted the replacement truck was originally slated for purchase in 2015 and that they plan to use the old fire truck as a backup. Crosby moved, Seals seconded,to approve the purchase of a fire truck by the Long Lake Fire Department at a total cost not to exceed $475,000 from Toyne Fire Apparatus of Iowa,with the contingency that the fire contract is taken care of. VOTE: Ayes 5,Nays 0. 15. CIVICPLUS WEBSITE DESIGN PROPOSAL Reeder stated Staff has solicited proposals from five different coinpanies to redesign the City's website and that Staff would recommend going with CivicPlus, with the addition of set-up for a splash page for a total amount of$29,776. The option will allow the Ciry to provide emails specific to the residents' interests and is a teinporary solution until the redesigned website is up and running. Seals stated it is pretty clear the City's website is antiquated and needs some updating. Seals noted the City has the funds and that anything they can do to make the website more user-friendly will likely alleviate the number of phone calls being answered by Staff. Walsh noted the project timeline is approximately five to six months. Reeder stated this company has met that kind of deadline many times. Reeder stated in his view the online training will be fine. Reeder stated the new website will be a big improvement and will be very compatible with an iPhone. In addition,CivicPlus has suggested reducing the amount�of material on the front page and will archive a lot of it instead. Walsh commented technology has changed a lot since the website was originally designed and that the new website will be a lot easier for everyone to use. Seals moved,Dankey seconded, to accept the proposal from CivicPlus for the total redesign of the City's website with the addition of setup of splash page at$4,000 for a total amount of$29,776. VOTE: Ayes 5,Nays 0. CITY ATTORNEY'S REPORT City Attorney Mattick stated he had nothing to report. ADJOURNMENT Crosby moved,Dankey seconded,to adjourn the Orono City Council meeting at 9:28 p.m. VOTE: Ayes 5,Nays 0. ATTEST: �... i'; � � � n i 4 . -�._ ����--< .�� a", � Anna Carlson, Ciry Clerk Dennis Walsh,Mayor Page 13 of 13