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HomeMy WebLinkAbout07-24-2017 Council MinutesMINUTES OF THE ORONO CITY COUNCIL MEETING Monday, July 24, 2017 7:00 o'clock p.m. ROLL CALL The Orono City Council met on the above-mentioned date with the following members present: Mayor Dennis Walsh, Council Members Wendy Dankey and Victoria Seals. Representing Staff were City Administrator Doug Reeder, City Planner Melanie Curtis, Public Works/City Engineer Adam Edwards, City Attorney Soren Mattick, Consulting City Engineer David Martini, and Recorder Jackie Young. Mayor Walsh called the meeting to order at 7:00 p.m., followed by the Pledge of Allegiance. APPROVAL OF AGENDA 1. CONSENT AGENDA Dankey moved, Seals seconded, to approve the Consent Agenda as submitted. VOTE: Ayes 3, Nays 0. Seals moved, Dankey seconded, to add Item No. 17A, Big Island Container, to the Regular Agenda. VOTE: Ayes 3, Nays 0. 2. CITY COUNCIL MEETING OF JULY 10, 2017 3. CLAIMSBILLS 4. APPOINTMENT OF 2017 SEASONAL EMPLOYEES 5. 2018 STREET MAINTENANCE ENGINEERING PROPOSAL 6. WELL #2 MAINTENANCE AND RECONDITIONING 7. CONTRACT FOR LAW ENFORCEMENT SERVICES 8. ADOPT STATE OF MINNESOTA JOINT POWERS AGREEMENT AND COURT DATA SERVICES AMENDMENT TO CJDN SUBSCRIBERS AGREEMENT (RENEWAL), RESOLUTION NO. 6778 9. CITY OF ORONO — TEXT AMENDMENT: FEE SCHEDULE AS IT PERTAINS TO PLANNING AND ZONING, ORDINANCE NO. 200, THIRD SERIES 10. #17-3942 LORI ZAPPA, 3670 TOGO ROAD, RESOLUTION NO. 6779 11. #17-3944 WESTWOOD PROFESSIONAL SERVICES ON BEHALF OF UGORETS 8098, LCC, 2520 SHADYWOOD ROAD, RESOLUTION NO. 6780 12. APPROVAL TO PURCHASE A LARGE FORMAT PRINTER SCANNER Page 1 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, July 24, 2017 7:00 o'clock p.m. PUBLIC COMMENTS Judd Alkerson, 1790 Martha Lane, Long Lake, stated he moved to this area approximately one year ago, primarily for the Orono School District, and that he and his family are excited to live here. Alkerson stated a few weeks ago he was out jet skiing on Long Lake with a friend and that the sheriff motioned them over and told them that there is a 6 p.m. curfew on the lake. Alkerson indicated he has grown up on lakes and that he is familiar with the one hour before sunset rule for watercraft. Alkerson stated the different rule for Long Lake came as a surprise to him. During the conversation, the sheriff indicated he was not aware of any other recreational lakes in Hennepin County that had a similar ordinance. Alkerson indicated he did some research on this ordinance and that Long Lake is the only recreational lake in Minnesota that has this restriction. The sheriff also indicated they need to be out here a lot trying to enforce the rule. Alkerson stated he works full time and that he has very little time to spend on the lake. Alkerson noted the DNR already has specific regulations in place for personal watercrafts that are restrictive and that this additional local ordinance is excessive and could be construed as bias. Alkerson stated the Cities of Long Lake and Orono made them feel extremely welcome to the community and that the ordinance is not consistent with this goal. Alkerson requested the City Council revisit the ordinance and allow the lake to be subject to the same DNR rules for personal watercraft. Alkerson indicated he did speak with one of the Long Lake council members and they are receptive to holding a public hearing on this matter. Alkerson distributed printouts of the DNR rules and the Long Lake/Orono ordinance. The City Council took no formal action on this item. PRESENTATION 13. SWEARING IN OF OFFICERS — ORONO POLICE DEPARTMENT The Oath of Office was administered by Mayor Walsh to Kyle Kirschner, William Carstens and Brian Beniek. 14. TOUR DE TONKA PRESENTATION Tim Litfin addressed the City Council regarding the upcoming 12" Tour de Tonka. This year's event is scheduled for Saturday, August 5. Approximately 3,500 people are expected to participate in the tour this year encompassing all age groups and with 41 states being represented. Litfn played a video providing some highlights from last year's Tour de Tonka. Page 2 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, July 24, 2017 7:00 o'clock p.m. 15. CARMAN BAY LAKE IMPROVEMENT PUBLIC HEARING — RESOLUTION NO. 6781 Reeder stated in November of 2016, the City Council passed a motion directing the Carman Bay residents to move forward with a petition to form a Carman Bay Lake Improvement District. The petition was signed by 82 property owners on Carman Bay and was certified by the City Administrator on June 28, 2017. There are 113 property owners on Carman Bay. All affected property owners were notified by mail about tonight's hearing. The DNR has reviewed the request to establish the CBLID and has approved the proposed boundaries. The purpose of the public hearing tonight is to receive comments from property owners on Carman Bay concerning the establishment of the Carman Bay Lake Improvement District. The estimated cost of the improvement is $20,000 to $30,000 per year. Mayor Walsh opened the public hearing at 7:28 p.m. Steve Nielsen, 3300 Carman Road, stated they are here tonight to ask for approval of the Carman Bay Lake Improvement District. The purpose of the district is to provide a sustainable funding source for the management of aquatic invasive species for Carman Bay via a dedicated locally controlled tax which would be paid by all benefiting property owners. The CBLID would also apply for grants to help fund its programs. The proposed district encompasses the 113 property owners on Carman Bay. Eight -two of those property owners have signed the petition, which is over 72 percent of the property owners. Nielsen noted they did receive the advisory report from the DNR. In order for a LID to be established, the DNR has to approve it, which they have now done. Nielsen stated the full report will be available on their website and that he will be providing a summary of it tonight. The letter written on July 10, 2017, to Mayor Walsh, reads in part as follows: "Dear Mayor Walsh. The MN Department of Natural Resources has reviewed the petition submitted to create the Carman Bay Lake Improvement District and prepared this advisory report in accordance with Minnesota rules and state statutes." The letter also talks about the stated goal of the CBLID, which is to manage existing aquatic invasive species as well as any future AIS that may become established in the bay. Nielsen stated under recommendations and conclusions, the proposed LID boundaries include only the properties adjacent to Carman Bay and it does not include all of Lake Minnetonka. This rule also allows the county board or the City Council to create a boundary less than the entire drainage basin with written commissioner approval if the boundary selected includes a sufficient amount of the lake watershed. The bay is sufficient to address the AIS mitigation for which the LID is being proposed and this practice would be consistent with the history of AIS management as currently conducted in Lake Minnetonka and as described in the Lake Vegetation Management Plan. Therefore, in accordance with these rules, the DNR approves the proposed boundaries identified in the resolution. Nielsen noted in 2016, a full bay treatment was done but the bay had not been treated for two years previous to that so there was a significant amount of milfoil. That treatment was successful. In 2017, the treatment of the bay for milfoil and curly reed cost the residents $30,000, and for 2018, the estimated cost is $20,000. Nielsen stated with consistent funding, the costs go down and the amount of chemicals used is less. Page 3 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, July 24, 2017 7:00 o'clock p.m. 15. CARMAN BAY LAKE IMPROVEMENT PUBLIC HEARING — RESOLUTION NO. 6781 -Continued Nielsen stated the next slide provides an idea of how the LID will be funded. There will be a tax levy to those property owners within the district. At the present time there is a proposed budget of $20,000, which will amount to approximately $200 per year for the lakeshore people and $100 a year for the undeveloped lots. The first actual budget will be established by a seven -member advisory board that will be appointed by the City. Every two years thereafter the members of the district will elect the board members. These people will create a budget, set up the bylaws, etc. Nielsen stated they would suggest a $200 tax per year for the lakeshore lots, $150 for the cove residents, and $100 for the undeveloped lots, which accounts for the $20,600. Nielsen read some letters of support from the Lake Minnetonka Association, Lake Minnetonka Conservation District, and the City of Greenwood. Nielsen stated the benefits of the Carman Bay LID include improvement of the health and esthetics of Carman Bay, to provide consistent, sustainable funding and therefore consistent treatment, to reduce overall costs, to reduce use of chemicals, to keep harvesters out of the bay, to provide the residents with the ability to deal with unforeseen AIS issues, and to create an advisory board to provide best management practices. Ted Chalupsky, 2530 Casco Point Road, stated the letter from Greenwood highlights the benefits of the LID and that he would like to thank the committee who has been working on this for a number of years. Chalupsky stated he is speaking in support of the LID on behalf of several neighbors who could not be here tonight. Anthony Determen, 3026 Casco Point Road, stated he is opposed to the LID because he resides in the cove and this will not benefit him very much. Determen stated he does not believe Carman Bay is very conducive for a LID, and since the cove does not benefit from it, those residents should be excluded from it. Determen stated there is a question of whether the treatments are going to be effective since Carman's Bay is located in the middle part of the lake and there is a lot of traffic going east and west that creates a lot of waves. Determen stated in the long run he does not see how they will be able to control any invasive species. Determen stated the agencies that have signed off on this win because it will be off their plate. Determen commented he has been told that his property values are going to go up but that in actuality the weeds will not be gone in the cove because the cove acts as a biofilter to help clarify the water before it gets to the lake. As a result, his property value will go down because there will still be weeds even though there is a LID. Determen noted he does not spend that much time in Carman's Bay and that he will have to pay in without receiving any benefit. Determen also expressed concern about how many years they will have to pay in and that he would like to know that. Detennen stated once the LID is established, it will be hard to quit it, and that the experts should be dealing with the milfoil rather than every bay having its own LID. Page 4 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, July 24, 2017 7:00 o'clock p.m. 15. CARMAN BAY LAKE IMPROVEMENT PUBLIC HEARING — RESOLUTION NO. 6781 -Continued Dave Stilseth, 3233 Casco Circle, stated three, four years ago there was a substantial amount of milfoil, but after three years of treatment the weeds have been greatly reduced. Stilseth stated he is all for the LID. Mark Klepka, 2499 Kelly Avenue, stated he lives on the north end of a cove, and of the eight people adjacent to him, they all voted yes to the LID and that there are a number of cove people that are in favor of the LID. Klepka stated the LID improves the water for everyone. Klepka stated he swims on the lake almost every day and that there has been a significant improvement over the past couple of years. The amount of weeds on the beach that need to picked up has been improved dramatically and that he wholeheartedly approves of the LID. Rich Anderson, 3205 Crystal Bay Road, stated before he and his neighbors treated their area of the lake, they could not even get into the water and now the water is pristine. Anderson noted they had to pay $1000 the first year and $500 this year. Anderson commented he is hopeful they can get a LID established for Crystal Bay since it will be cheaper. Anderson noted the DNR does not run the lake and the LMCD does not have the money to do this. The LID will have money left over to handle other issues with AIS. Anderson noted the City of Orono pays the LMCD $54,000 per year, with part of it being for milfoil harvesting. Anderson stated he has not seen the harvesters in Crystal Bay for over two years. Jeff Essen, 2648 Casco Point Road, stated he is opposed to the LID since Lake Minnetonka and Carman Bay is a public body of water and is used by thousands of people, many of whom do not live on the lake. Essen stated because of that, he does not believe 113 property owners should pay to treat the bay when it is used by hundreds of fisherman. Essen stated the nicer the bay is made, the more transient boaters will come to the bay. Essen noted there are a number of organizations that are involved in the management of the lake and that they should be tapped to participate more. Essen stated he lives on the western end of the bay and the wind blows all the weeds his way and gets stuck there. Essen stated the weeds are as bad as he has ever seen them and that he cannot get his boat out of the dock due to all the weeds. Essen stated when the milfoil is removed, the native weeds take over. David Runkle, 2684 Casco Point Road, noted he sent an e-mail to the Mayor and Orono City Council outlining his position on the LID. Runkle stated in his view there should not be another layer of government to try and correct what another government agency is supposed to be fixing. Runkle stated there should be a defined objective to the LID rather than being open-ended. In addition, it appears the different agencies have a different opinion on the quality of the lake and that there must be some reason the LMCD rates the bay as an A. Runkle stated he rates it as a D minus or an F. Runkle stated he does not see the end game with the LID and that there is no agreed upon measure of quality. Runkle noted there are 113 properties on the bay and everybody has a different perspective on the fees that should be charged for eradicating the milfoil. Runkle stated the City should pressure the various government agencies already in existence to do something about the milfoil. Page S MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, July 24, 2017 7:00 o'clock p.m. 15. CARMAN BAY LAKE IMPROVEMENT PUBLIC HEARING — RESOLUTION NO. 6781 -Continued Jack Eugster, 2655 Kelly Avenue, stated during the time he has lived on the bay the milfoil has been reduced dramatically, particularly in the past few years. Eugster stated on the north and east side the milfoil came out so far that the bay was substantially smaller, and with the reduction in the weeds, the bay has gotten larger. Eugster stated the native weeds are a lot easier to deal with than the milfoil. Eugster stated even on weekdays when the boats are not cutting up the weeds in the lake, he was not able to see three or four feet down in the water but that he can now see more than seven feet down. Eugster stated he is very much in support of the program. Nielsen stated the LID would be in strict compliance with the DNR and that there are specific goals. One goal is to reduce the amount of milfoil by 80 percent and delineation surveys will be done to monitor that. Patrick Selter, Lake Management Company, noted as stated in the lake management plan, this is aquatic invasive species control and not weed control. Selter stated when it comes to the products used, it has been scientifically proven that the bay has not been impacted negatively in one single way. Selter stated what they know is that they can remove the invasive species and that he is here to provide factual information on the products and results. Selter indicated he works with over 130 different groups throughout the state managing AIS and consistently year after year it has been proven that they can control these species. Selter stated in every instance, the most successful organizations have been watershed districts, municipalities, and lake improvement districts. When groups struggle with financing, they tend to see the weeds come back. The treatments will get the bay back to what it was meant to be, a social activity. Selter noted grant money is down due to different legislative actions but that the LID can still apply for grant money and other funding through various sources. Once the LID starts building up reserves, they then can start reducing the fee. Selter noted at any time a petition can be brought to terminate the district. Dankey asked what the difference is between the lakefront and the cove. Selter stated they have designed a system to get cove property owners involved and participate. Selter stated he has managed many coves in the past and that the coves look better this year than they have in the past. Selter stated as a company, if the residents had someone contribute to the program that lived in the cove, they did the treatment. Selter stated he did that because he felt there was a bigger value gained by managing that cove. Reeder noted the City did receive four e-mails in support of the project. Mayor Walsh closed the public hearing at 8:15 p.m. Walsh stated he followed Dave Osgood when this whole program started with the bay captains and asking the residents for contributions. Walsh stated he remembers when Phelps Bay did it for a couple of years but then the weeds came back because they stopped treating the bay. Crystal Bay has also dramatically changed as well, which shows that the treatments have been successful overall. Page 6 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, July 24, 2017 7:00 o'clock p.m. 15. CARMAN BAY LAKE IMPROVEMENT PUBLIC HEARING — RESOLUTION NO. 6781 -Continued Walsh noted there are specific requirements to put together a LID and that only two bays within the Orono District on Lake Minnetonka can actually create a LID. Walsh stated he is not sure the Old Crystal Bay neighborhood can create one. Walsh noted approximately 75 percent of the residents have signed the petition in favor of creating the Carman Bay LID and that some of those people live in the cove. Walsh stated regardless of which entity does the treatment, people will still pay taxes for it. Dankey commented she used to live on the cove as well as on Kelly Avenue. Dankey stated she applauds the group for getting this going and that she can understand both perspectives. Dankey stated in her view the majority rules and that it is self-imposed private authority group that will make it happen. Seals stated she lives on Stubbs Bay and that it is difficult to see more than two feet down. Seals stated she can understand both perspectives but that she believes the majority rules. Seals stated in her view the City should also pressure the LMCD a little bit about the harvesters. Walsh noted the LMCD's budget is half a million dollars a year and approximately 50 percent of it goes to salaries. Walsh stated he would encourage the residents to attend the LMCD board meetings, but in the meantime, the LID is probably the best shot of getting things done. Seals moved, Dankey seconded, to accept the certified petition for the establishment of the Carman Bay Lake Improvement District, to adopt RESOLUTION NO. 6781, a Resolution Establishing the Carman Bay Lake Improvement District, and to appoint the initial board of directors listed on Exhibit J for the Carman Bay Lake Improvement District. VOTE: Ayes 3, Nays 0. (Recess taken from 8:23 p.m. to 8:30 p.m.) PUBLIC WORKS/CITY ENGINEER REPORT 16. WAYZATA BOULEVARD (CSAH 112) PHASE 2 DESIGN APPROVAL Edwards reviewed his Staff memorandum dated July 24, 2017, regarding the plan for the final Phase 2 turn back project. Staff recommends authorizing the City Engineer to sign the Wayzata Boulevard (CSAH 112) Phase 2 Plan Set. Walsh asked if anyone from the public would like to comment on this item. Jane Davidson, 1020 Old Long Lake Road, Long Lake, stated she would like to thank Mayor Walsh and the City Council for being so receptive to talking to her regarding how this project will affect her property. Davidson noted she is also here tonight representing her neighbors at 1010 and 1030 Old Long Lake Road. Davidson indicated she and the neighbors have had numerous meetings with Hennepin County, and over the past two weeks the neighbors have come to a unanimous consensus and a letter was sent to Hennepin County and the City Council outlining what that consensus is. Davidson stated there are currently three options for her driveway at the intersection of Old Long Lake Road and Highway 112. Option 2 is an approximately 70' x by 20' shared slab apron with a single curb Page 7 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, July 24, 2017 7:00 o'clock p.m. 16. WAYZATA BOULEVARD (CSAH 112) PHASE 2 DESIGN APPROVAL —Continued cut at Old Long Lake Road that would be shared by 1010, 1020, 1030 and 1070, with a 2 -foot concrete section to delineate the driveways of 1010, 1020, and 1030 from the driveway of 1070. This option was presented by the county in February of 2017. Davidson stated their understanding is that this would mean that the driveways would be privately maintained with the concrete strip down the middle serving as a divider. Option 3 proposed two completely separate driveways also approximately 75 feet in length. One driveway would serve 1010, 1020, and 1030, and a separate driveway would serve 1070. This was presented in March of 2017. Davidson stated Option 4, which is the option that was discussed at the work session this evening, is very similar to Option 2. It would have a single curb cut with a relatively large apron that is approximately 60' x 18' that would serve all four properties. The shared slab would lead to two approximately 25 feet separated driveways, one for 1070 and then one for 1010, 1020, and 1030. Davidson stated historically 1010, 1020 and 1030 are properties that were divided away from 1070 back in 1985. Those three properties have shared a driveway since that time and there is a legal maintenance agreement on file. Davidson stated there is a long precedent for how the driveway is managed. Davidson noted the house at 1070 is not part of that shared driveway and her legal advisors have stated that there is an unknown risk of marrying the two driveways so they would like to keep that separate. Davidson stated 1070 is also a very large property that could be subdivided at some point in the future. Davidson stated the unanimous conclusion of the neighbors is that they would prefer either Option 2 or Option 3, with wide enough emergency vehicle access, or Option 4, but with revision to address separation of ownership of the driveways. Davidson stated they are asking that the shared pad section of Option 4 be made a public road. That public road would be under the jurisdiction of Orono and the government, either Long Lake or Orono, would put that road on their pavement plan and would snow plow that section so the four properties would not have to bear the cost of maintaining such a large road bed. Each of the 25 -foot sections that come off of that public road would be maintained by the respective property owners. Davidson requested that Orono, Long Lake, and the county make sure that if Option 4 is chosen that the shared slab is designated a public road forever. Davidson indicated they would also maintain the current maintenance agreement and that it is her understanding that maintenance agreement would not require revision. Walsh noted Old Long Lake Road is being moved over to the east as part of the road project and the people who actually live in Long Lake will now have part of their driveway in Orono but the rest of their property will be in Long Lake. The issue that is before the Orono City Council is to ensure the property owners are not being forced into shared driveway agreements. Walsh stated Option 4 shows that the big pad in front of the driveways would be dedicated as a public road with a little bump -out that the City of Long Lake would maintain it, plow the snow, and place it in their Pavement Management Plan. Orono has agreed to draft an agreement to reflect that. In addition, Orono would help sign the street as a no outlet as well as no parking since it is right next to a trail. Page 8 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, July 24, 2017 7:00 o'clock p.m. 16. WAYZATA BOULEVARD (CSAH 112) PHASE 2 DESIGN APPROVAL —Continued Walsh noted Hennepin County talked about potentially giving Orono an additional $20,000 for landscaping for this area and that there will be a pond and additional buffer constructed. Frank Jawaky, 1020 Old Long Lake Road, noted the legal agreement would need to spell out who would assume legal liability if Orono gets the road but Long Lake is plowing it. Dankey moved, Seals seconded, to authorize the City Engineer to sign the Wayzata Boulevard (CSAH 112) Phase 2 Plan Set, with the recommendation that Option 4 with the bump -outs be chosen, with the understanding that Hennepin County will contribute another $20,000 for landscaping, and subject to Long Lake and Orono entering into an agreement that it would be an Orono public road that would be maintained and plowed by Long Lake, with the road being included in Long Lake's Pavement Management Fund, and with the understanding that Orono will have the road signed as a no outlet and posted no parking. Vote: Ayes 3, Nays 0. 17. OLD CRYSTAL BAY ROAD (CSAH 112-CSAH 6) FEASIBILITY STUDY PROPOSAL Edwards reviewed his Staff memorandum dated July 24, 2017, regarding a feasibility study for Old Crystal Bay Road for possible road improvements in 2018. Funding will come out of the MSA Fund. Staff recommends the City Council authorize Bolton and Menk to commence development of a feasibility study for a fee not to exceed $24,900. Walsh noted the City discussed this road a number of years ago and that the feasibility study would help develop a longer term vision for the next 20 to 30 years to ensure Old Crystal Bay Road is set up correctly to handle the traffic from the schools. Walsh noted the School District hired SRF to perform a parking study to achieve better traffic circulation. Walsh noted the City receives state funds for this road, which will help pay for some of the improvements. Seals asked when the feasibility study would be completed by. Martini indicated this fall. Edwards stated once the feasibility study is completed, more detailed cost estimates can be done, and that the goal is to go out for bids in early spring. Walsh asked if Bolton and Menk will be able to get the engineering done in the late fall to allow it to go out for bid next spring. Martini indicated they will be able to complete that and that the City Council will need to authorize the survey work prior to winter. Martini stated once the survey work is complete, work can begin on the final plans so bids can be open early spring and construction started once school lets out. Seals asked when the recreational center will be done. Edwards stated they will be starting work this fall and completing it in 2018. — __ - — -- - Page 9 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, July 24, 2017 7:00 o'clock p.m. 17. OLD CRYSTAL BAY ROAD (CSAH 112-CSAH 6) FEASIBILITY STUDY PROPOSAL -Continued Martini indicated they will be looking at adding turn lanes, reviewing access points, and options for traffic control devices at the different intersections. Martini stated ultimately that will be put together into a preliminary design along with cost estimates. Seals moved, Dankey seconded, to authorize Bolton and Menk to commence development of a feasibility study for a fee not to exceed $24,000. VOTE: Ayes 3, Nays 0. 17A. BIG ISLAND STORAGE CONTAINER Edwards recommended a storage container be purchased and placed on Big Island for the storage of maintenance equipment. The estimated cost for a 10' x 8' x 8' container would be approximately $3,400, with another couple thousand dollars to have a contractor bring it over to Big Island. Walsh stated the City is looking at mowing the park 12 times per year at a cost of $3,600, which would basically pay for the container. In addition, the Fire Department has indicated they would like to be able to have a couple of motors out there to pump water, which would make access to Big Island for fire service faster as well. Seals commented the container is one of the better options for storage and is pretty indestructible. Seals moved, Dankey seconded, to approve the purchase of a 10' x 8' x 8' storage container and to hire a contractor to bring it to Big Island. VOTE: Ayes 3, Nays 0. MAYOR/COUNCIL REPORT Dankey stated she would like to compliment the people who organized the Carman Bay LID. Seals reported she attended the Mound Fire Department versus the Orono Police Department softball game, which was a lot of fun even though Orono did not win the game. The Orono Police Department will also be playing the Long Lake Fire Department. Seals stated the Big Island Committee has been meeting regularly and that there is a cleanup day scheduled for this Thursday. A lot of people have volunteered to help clean the island and the City has received lots of donations from Home Depot, the Boy Scouts, and others. Seals noted the Big Island and Back kayaking event coordinated by Rick Carter is set for August 12. Walsh stated there are a couple of Boy Scout troops and veterans that will be helping out with the cleanup. Walsh noted coming to the area in the near future is the Tour de Tonka, Long Lake Corn Days, and the Orono City Council float. Walsh noted the Board of the Orono Ice Arena and the Orono Youth Hockey Association is in the process of raising money for Phase 2 of their improvement plan, which involves raising another $700,000 to Page 10 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, July 24, 2017 7:00 o'clock p.m. MAYOR/COUNCIL REPORT —Continued install brand-new men and women locker rooms and weight training rooms. Walsh stated the facility is approximately 20 years old and that the improvements will help bring the facility up to speed with the other arenas in the area. CITY ADMINISTRATOR'S REPORT 18. SELECTION OF WEBSITE DESIGNER Reeder reviewed his Staff memorandum dated July 24, 2017, regarding the selection of a website designer. Six vendors were interviewed and the committee is recommending a company called CivicPlus. The estimated cost is between $20,000 and $30,000 depending on what type of service and training the City desires. Staff recommends the City enter into an agreement with CivicPlus. Seals stated the City's current website lacks functionality. Some of the goals with the redesign are to make the website is more user friendly and to have all the City's media talk to each other. Seals stated CivicPlus seemed to understand the way cities work and the amount of information that is typically contained on a city website. Seals stated in her view CivicPlus is a good option. Seals noted the funds are coming from the PEG fees generated by Mediacom. Seals asked how often the City evaluates Mediacom's effectiveness in the community. Mattick stated in terms of effectiveness, the franchise agreement is still relatively new and Staff has not really evaluated the quality of service. Mattick stated the City negotiated into the franchise agreement the areas that would be served by Mediacom, which expanded the coverage area. Mattick stated to his understanding Mediacom has complied with that requirement and that no particular violation of the agreement has been identified. Seals stated she would be interested in hearing whether the City has received any complaints regarding the service. Mattick stated Staff can review the franchise agreement and the Council can ask Mediacom to attend a Council meeting and provide an update. Walsh concurred that it would be good to have an update from Mediacom. Seals moved, Dankey seconded, to authorize Staff to enter into an agreement with CivicPlus to design a new website for the City of Orono. VOTE: Ayes 3, Nays 0. CITY ATTORNEY'S REPORT Mattick stated he had nothing to report. Page 11 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, July 24, 2017 7:00 o'clock p.m. ADJOURNMENT Seals moved, Dankey seconded, to adjourn the Orono City Council meeting at 9:15 p.m. VOTE: Ayes 3, Nays 0. ATTEST: Anna Carlson, City Clerk Page 12 Dennis Walsh, Mayor