HomeMy WebLinkAbout01-09-1978 Council Minutes .
' ' CITY OF ORONO
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Regular Meeting of the Orono Council, 7: 00 P.Pi. �
January 9, 1978 .
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The Orono Council met on the above date with
the following members present: Piavor Van Nest,
Councilmembers Butler, DZassengale, and Paurus.
Councilmember Pesek arrived at 7: 12 P.r'I. Also
present: City Administrator Benson, Assistant
Building & Zoning Admininstrator Olson, and
City Attorney P4alkerson.
Dick Benson, City Adrlinistrator, adr,►inistered OATH OF OFFICE
the Oath of Office to PZayor Van tJest and t4ayor Van Nest
Councilmenber Paurus. Councilmember Paurus
Butler moved, PZassengale seconded, that the P4INUTES
i�inutes of the Regular bieeting of tl�vember 28, November 28, 1977
1977, be approved. l2otion, Ayes (�) - Nays (0) .
Butler moved, Paurus seconded, to approve the r1INUTES
tiinutes of the Special rieeting of December 20, December 20, 1977
19 77. Motion, Ayes (�; - Nays (0) .
Pdo comments from the Park Commission. PARK COPiMISSION
PJo comments from the Planning Commission. PLANP7ING COMN4ISSION
Counc�lmember Paurus, Orono's representative Lr4CD REPORT
to the Lake P�Sinnetonka Conservation District,
discussed Gray's Bay dam, proposed Psinnehaha
Creek improvement projects, and dock structures.
P-ir. Alan Olson, Assistant Building & Zoning RESOLUTION #862
Adr.tinistrator, submitted the following resolution Deny Harry Gustafson
for Council approval as requested at the December 12, #341
1977 Council meeting, to deny a variance to 2515 Kelly Avenue
Iiarry Gustafson, 2515 Kelly Avenue, which states:
A R�SOLUTION DETIYING TFiE VARIAPJCE R'GnUEST OF
HARRY GUSTAFSOr1, 2515 I:ELLY AVENUE
64IiEREAS, the City of Orono is a municipal corporation
organized and existing under the laws of the State
of P�innesota;
S�TE�ER�AS, the City Council of the City of Orono has
adopted zoning regulations and building regulations
for the orderly, econor.tic and safe develoPment of
land within the City consistent with the adopted
Comprehensive Land Use Plans; and
(Continued)
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RE�UL�R MEETING OF TH� ORONO COUNCIL, JArIUARY 9, 1978 Page 2
r .
WIiEREAS, the City Council of the City of Orono RESOLUTION #862
has adopted floodplain and con.servation regulations 2515 Kelly Avenue
for the protection and preservation o�� the lakes , (Continued)
wetlands ,shoreline ,and conservation areas of the
City consistent with the adopted Storm ��Jater
r2anagement Plan; and
WIiEREAS, the Planning Commission and City Council
have reviewed the variance request of Harry
Gustafson to allow for the expansion in bulk of
an existing boat house located on his property
at 2515 Y.elly Avenue.
NOL9, THEREFORE, BE IT RESOLVED, that based upon
all of the information presented by the applicant
and the reports of the City staff and Planning
Comr,iission, the City Council hereby denys the
variance request for the following reasons:
1. The existing building is entirely within the
lakeshore conservation and floodplain area.
2. The nroposal would be a major addition of an
entirely new story above the existing structure.
3. The proposal would intensify the use of the
non-conforming structure_
4. The proposal would increase the bulk of the
non-conforming structure.
5. The proposal would tend to prolong the
existence of the non-conforming structure.
6. The proposal would tend to be a visual
obstruction within the lakeshore conservation
area rising above the adjacent lawn level
where the existing structure is flush with
the adjacent lawn level.
Butler moved, Psassengale seconded, to adopt
Resolution #862, A Resolution Denying The
Variance Request Of Harr_�� Gustafson, 2515 Kelly
Avenue. Motion, Ayes (#) - P1ays (0) .
7:10 P.M. PZr. P4elvin Kilbo, Chief of Police, POLICE OFFICER
introduced P�Ir. John Pielow, newly appointed
Police Officer,to the City Council and attending
public.
Dick Benson, City Administrator, adrlinistered OATH OF OFFICE
the Oath of Office to John E. Pielow, Police Officer John Pielow
Officer.
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R�GULAR lZE�TING OF THE OROP10 COUNCIL, JAt7UARY 9, 1978 Page 3
7: 12 P.M. Councilmember Pesek arrived.
Dick Benson, City Administrator, adr.►inistered OATH OF OFFICE
the Oath of Office to Councilmember Pesek. Councilmember Pesek
Air. Alan Olson, Assistant Building & Zoninc� WHITE OAK CIRCLE
Administrator, informed the City Council that
a petition for the City to accept a public
road, White Oak Circle, was delivered to the
City offices on December 7, 1977. The staff
has not had time to research the issue other
than obtaining the attached docur►ents. The
eight-lot subdivision was approved in February,
1977, on the basis of a privately developed
and maintained road. The City did officially
sanction the name in October, 1977, again
making certain that the private road status
was clear. The road is pave�i, supposedly '
according to City specifications, but to the
best of my knowledge, no City inspections
were ever made during the installation.
Council meeting - December 12, 1977 .
Tabled for staf f recommendations.
Staff - December 30, 1977
Recommend that this be deferred again to give
the City Engineer sufficient time to review the
physical features, the maintenance costs and
schedules, and the implications for PiSA funding.
Piayor Van Nest moved, Butler seconded, to table
the request to accept White Oak Circle as a
public street until January 23, 1978 to allow
sufficient time for the City Engineer' s review.
P4otion, Ayes (5) - Nays (0) .
P'Ir. Alan Olson, Assistant Building & Zoning SUBDIVISION
Admininstrator, entered into the record the 1140 North Arm Drive
following information concerning a subdivision Leo Duehn
for Leo Duehn, 1140 North Arm Drive, dated
December 30, 1977, which states :
In 1968, P�Ir. Duehn has some property line
revisions and subdivisions approved by the
Village Council and Planning Commissions.
The particular lot line rearrangement shown on
Exhibit B was intended to define the separate
� properties occupied by him and his father.
Appar-ently the division was never properly
recorded as the properties still legally
exist as shown on Exhibit A. (Continued)
• � REGULAR MEETING OF THE ORONO COUPICIL, JANUARY 9, 1978 . Page 4
Mr. Duehn is asking the Council to reaffirm SUBDIVISION
the 1968 division at this time, so that the 1140 North Arm Drive
property can be properly recorded. This is (Continued)
a lot line rearrangement between existing
developed properties and, therefore, does not
increase the density of land use in the area.
Exhibit B,submitted by Mr. Duehn, is a "sketch"
and not acceptable for proper subdivision
recording.
Consistent with the City requirements, and
particularly to avoid a repeat of the record- •
ing problem, I recommend tha t reaffirmation be �
done by resolution of the Council after 2dr. Duehn
subr•_�its hardshell and mylar record plat drawings.
Council D4eeting - January 9 , 1978
i�assengale moved, Paurus seconded, to waive the
Planning Commission meeting for Leo Duehn,
1140 North Arm Drive. P4otion, Ayes (5) - Nays (0) .
Paurus moved, Butler seconded, to give preliminary
approval, as previously referred to in the official
June 17, 1968 Council r�inutes. Motion, Ayes (5) -
Nays (0) .
P�ir. Alan Olson, Assistant Building & Zoning PEACE LUTHERAN CHURCH
Administrator, entered into the record the 850 Wayzata Boulevard
following concerning the Peace Lutheran Church,
850 �Vayzata Boulevard, dated Decer_lber 30 , 1977,
which states:
_ This matter has come up again due to the church' s
desire to vacate the building. A tour of the
structure showed it to be in very good condition.
Use for any purpose other than a church or
possibly a day school would require extensive
reriodeling. The building is masonry on a slab
and cannot be economically moved.
2��y commerits from October stand regarding City
use of the property. The location is a very
real drawback. From a practical standpoint,
some low volume office use might best use the
structure, but this would require rezoning of
the property, and perhaps adjacent tracts as
well. City utilities might have to be provided
if any additional business uses were to be
allowed. Without rezoning, our current
regulations authorize only single family
dwellings and municipal buildings ; conditional
uses permitted are churches , schools, hospitals,
rest homes, clubs or camps, greenhouses and
recreational areas. (Continued)
' �
RE�ULAR rZEETING OF THE ORONO COUNCIL, JP,NUARY 9 , 1978 Page 5
Council Meeting - January 9, 1978 PEACE LUTHERAN CHURCH
(Continued)
P�4r. Richard Raiche, realtor, proposed this
property to the City Council for future City
offices.
PSayor Van Nest commented that this was presented
last fall and staff and City Council decided
not to pursue this area for City buildings.
P�ayor Van Nest r.loved, Butler seconded, not to
consider purchase of the Peace Lutheran Church
property for City buildings. P�iotion, Ayes (5) -
Nays (0) .
Mr. Alan Olson, Assistant Building & Zoning BIG ISLAND
Aclministrator, reviewed his letter to P•Zr. VETERAPI'S CAMP
Emil Berg, Big Island Veteran' s Camp, dated
December 27, 1977, which states:
This letter is meant to be a review of the
discussion between yourself and staff from Orono
and �he= 24innesota Pollution Control Agency at
a meeting held at the Orono City offices on
December 21, 1977. The subject of the meeting
was the existing garbage dump maintained by
the camp along the northwest shoreline.
Your notes and cor►ments indicate that the dumping
is a continuation of a 50-year practice, that
the camp operates for two and one-half months
each year and feeds up to 150 persons at a time,
that all supplies are transported to the island
in the camp boat, that you have periodically
- contracted for a dozer to be barged to the island
to bury the dump, that "animals" scavange there,
and that you wish to avoid unnecessary expenses
or changes in camp routine as much may threaten
the camp' s continued operation.
The position of the City and the Psinnesota
Pollution Control Agency is as follows:
State statute and local ordinance prohibit
continued use of any open dump without a
P�innesota Pollution Control Agency Permit,
regardless of extenuating circumstances. The
P4innesota Pollution Control Agency will likely
not issue any landfill permit for your location,
particularly not within the Orono and Department
of Natural Resources conservation area. Al1
new garbage, cans, bottles, paper, etc. must
be kept in sanitary closed containers and trans-
ported to the mainland for weekly or biweekly
collection by a recognized garbage service. The
existinq dump must be cleaned up or properl�
covered under supervision of the City. P4innesota
(Continued)
- _ ..r___:_. �.: - - _.
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F�EGULP;R MEETING OF TIi� ORONO COUNCIL, JAPIUARY 9 , 1978 Page 6
Pollution Control Agency permits shall be sought BIG ISLAND
and issued before any leaf or ,landscape burning Veteran' s Camp
is done. The institutional/public nature of (Continued)
this camp means that every effort must be r.iade
to satisfactorily handle the refuse caused by
camp operation in a legal, environmentally
sound manner.
The result of the meeting was the following:
1. You agreed to transport all future camp
garbage, rubbish, etc. off the island,
effective immediately.
2. You agreed to clean up or properly bury the
existing landfill before June 1, 1978.
3. You agreed to provide to the City a letter
from yourself and/or your board of governors .
stipulating to the above within 60 days
(February 21, 1978) .
End of letter
Council P�eeting - January 9 , 1978
A4ayor Van Nest requested that this item be placed
on the agenda for the first Council meeting in
June, 1978, for review,
Mr. Alan Olson, Assistant Building & Zoning PAUL'S LANDING LICENSE
Administrator, reviewed the letter received
from the Lake Minnetonka Conservation District
regarding Paul' s Landing dock license dated
December 20 , 1977, which states:
The Lake Minnetonka Conservation District Board
of Directors, at its last meeting, reviewed your
applications for a 1977 Multiple Dock License
and District rsooring Area permit.
In agreement with the recommendation of its Boat
Storage, Mooring and Launching Committee that
the applications were not in conformance with
the LMCD Code requirements, the Board denied
your applications.
End of letter
Council Meeting - January 9, 1978
Mr. Olson noted that in 1977 there was a discrepancy
in the license application.
(Continued)
REGULAFt P�iEETING OF THE OROPJO COUNCIL, JAr1U11RY 9 , 1978 Page 7
' Councilmember t�assengale noted that it is PAUL'S LANDINr LICENSE
obvious that this is a moot question at (Continued)
this time.
Butler moved, Piassengale seconded, not to consider
Paul' s Landing license apnlication at this time
until further information is available. r7otion,
Ayes (5) - Nays (0) .
Mr. Alan Olson, Assistant Building & Zoning SUBDIVISION
Administrator, presented the following 1550 Sixth Avenue North
information to the City Council concerning #�323
the James Lawrence subdivision, 1550 Sixth James Lawrence
Avenue North, dated December 12, 1977,
which states :
The Council received and reviewed two new pieces
of information:
1. A soils report by the Hennepin Soil and
- Water Conservation District
2. A soils report by Eugene Hickok & Assoc.
There ensued a lengthy discussion concerning
the findings of the two reports as they affected
the suitability of each site for access , house
location and septic system suitability. The
Council approved the preliminary plat subject
to the combination of Lots 3 & 4 , 5 & 6 , and
to the combination of Lots 1 & 2 unless the
owner can submit complete septic system site
evaluation inforr.lation to the satisfaction
of the City Engineer.
Council also incorporated the Planning Commission
recorunendations, a developer' s agreement and
a homeowner's agreement, all to be set forth
in a resolution to be prepared for the next
rieeting.
Staff - January 5, 1978
The applicant' s engineer is reviewing septic
locations on Lots 1 & 2 and may revise the lot
line locations. The line between Lots 2 & 3
may be relocated to follow the creek. Con-
sequently, the owner has asked that this item
not be on the agenda for January 9 , 1978.
2�Ir. Greg Frank, City Engineer, revie��ed a letter RING ROUTE
he received from the Department of Transportation Preliminary Report
dated December 29 , 1977, which states:
Letter Pages 8 - 10 (Continued)
• Page 8
' DEPARTMENT OF TRANSPORTATION (�t�s.,
320 Washington Av. South . =;k�'�';
Hopkins, Minnesota 55343 ;��M[fa4i
HEhhEPIN
935-3381 29 December 1 9 7 7
o �� � � Q� [�
Mr. Gregory Frank, P. E. D
McCombs Knutson Associates, Inc. �
12�05 O1 son Memorial Hwy. -�.�-; -- � ��7-;
. / 1
� � leapolis, MN 55441 ��
. . ;^ Mr. Frank: �!ILL��,�..� "� C�rJ�:�
Subject: Comments on Preliminary Engineering Report for Proposed Ring Route in Orono
The following comments are made as a result of our staff review of your
� preliminary engineering report for the proposed Ring Route construction in Orono,
Minnesota.
A. COFIMENTS RELATIVE TO REPORT NARRATIVE
Item 1 It has been our understanding that the proposed alignment for the
_ Ring Route would proceed northerly from the intersection of CSAH 19 and County
Road 84 along the section line until it crosses the Luce Line Trail . North of
the Luce Line the alignment would curve to the northeast to connect to CSAH 6.
This alignnen� would provide a better solution for future extension of CSAH 19
along the section line to T.H. 12. �
Item 2 Page Three, State Aid Funding: Statement is made that Orono
receives funds from the "State Gas Tax"; this statement is erroneous in that
municipalities over 5,000 receive funds from the State Highway User Tax Distri-
bution Fund. This fund consists of proceeds from taxation on motor fuels as
we17 as ta�ation on motor vehicles - i .e.' vehicle registration.
Item 3 Page Eight, Design: The last sentence of the first paragraph
refers to 'the more stringent Hennepin County design standards were used for
the project." Since this route is to be designed to State Aid standards, we
see no reason why attention should be called to more stringent county design
standards. I11 our opinion, this rouze would have to comply with th� minimu�
� municipal State Aid construction standards which is the same whether the route
. were under county or municipal jurisdiction.
B. COMMENTS MADE RELATIVE TO DESIGN �EOP1ETRICS
Item 1 Recommendation is made that consideration be given for a combined
right turn and passing lane at intersections with CSAH 6 and CSAH 19/County Road
84. The attached design plate illustrates the type of configuration which is
normally employed at a rural intersection where traffic volumes on-the major
route (new Ring Road) are anticipated to be relatively high. This design pro-
yides both increased safiety and capacity for the main line traffic.
HENNEPIN COUNTY
an equal opportunity employer
, , Page 2 � Page 9
' � � � Greg�ry Frank .
Dec. 28, 1977 • .
Item 2 The approach grade on CSAN 6 (West) is very steep; an attempt
should be made to reduce the proposed grade from 5.3% to not over 4%, if
possible. The approach grade at CSAH 6 should also provide for a minimum 50-
foot landing for vehicles that are waiting to make'their entrance to the Ring
Road.
Item 3 The radii at CSAH 6 and CSAH 19/County Road 84 intersections
� are too tight for truck movements. We use a minimum 35-foot curb radii at
rural intersections; a 50-foot radii is desirable when right of way is available.
We are desirous of ineeting with you to review our comments relative to
proposed geometric design standards at your earliest opportunity. The design
of this roadway must be approved by the Hennepin County Department of Trans-
portation if this road is to have future designation as a County State Aid
Highway. This is in line with our existing policies for development of new
al�gnrrents.
Sincer y,
�
Herbert 0. Klossner, P. E.
Chief Engineer � �
HOK:JLK/mvr
Enc. City of Orono
cc: ✓Walter R. Benson, Administratar,,
A. J. Lee, Assoc. Admin. Public Service
Hennepin County _
.
� � Page 10
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� Jaa. 31, 1974 ROA.D DESIGN fJ!/1N(!AL Fiqun F 5-291.�01
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• ; R�GULAR T�iEETING OF THE ORONO COUNCIL, JAZIUARY 9, 1978 Page 11
Psr. Greg Frank commented that he will be RING ROUTE
discussing these comments with .Fiennepin County (Continued)
within the next week and will draft a letter to
the City Council before the next meeting.
Mr. Greg Frank reviewed funding for the proposed
ring route commenting that the City is in receipt
of a balance of P7SA funds available, which states :
Page 12
Mr. Frank continued by stating that the $385, 309. 35
PiSA balance can be used to pay toward the construction
costs of the ring route project and 500 of any
future MSA monies can be �ised to retire the bonds
used to fund the balance. Orono receives approximately
$80, 000 , one year, $40,000 may be used each year
to retire the bonding of the project.
P'iayor V`an Nest comr,iented that the City is in receipt METROPOLITAN WASTE CONT�
of a letter from r4r. II. J. Harrington of the 24etropolitan
Waste Control Commission which is not in ac�reement
with past correspondence v�ith the ��i�)CC. I would
want to discuss this matter later in the evening
when P'ir. Bonestroo arrives.
tsayor Van Nest reviewed with PZr. Emmings , Psr. IIork' s NORTH SHORE DRIVE MARIN�
attorney, the agreement reached last fall for FENCIrdG
installing a fence, which states:
"This authorization is given provided that land-
scaping and installation of shrubberv reflected in
Exhibit B, and other screening measures as may be
reasonably required by the City of Orono be
implemented as soon as is reasonably practicable
but in any event the required screening must be
commenced by September 15, 1977 and completed by
October 15, 1977, if at all possible. Hork shall
use his best efforts to install the required
fencing immediately and in any event shall
commence installation by September 15, 1977 and
conplete installation by September 30 , 1977, if
at all possible. It is understood that the fencing
is the primary screening device and that shrubbery
will be secondary, i.e. will be rec�uired where the
fence does an incomplete job of screening. The
fence shall be opaque, made of wood or some other
material meeting the approval of the City building
inspector, and shall be ten feet in height along
the side lot lines and six feet in height along
the front lot line. In the case of adjoining
landowners who, for various reasons , do not want
the fence installed, the City shall make the final
detez-r.iination of whether a fence shall be rec�uired. "
(Continued)
MHD 30112(7/741 ' �
; ' , _ ' STATE OF MINNESOTA Page 12
DEPARTMENT OF HIGHWAYS � �
SAINT PAUL, f111NNESOTA 55155
City (Village) of_ �/'D�D '
Date
Clerk_ �ll�J�c�/, �, /�P/� nh
Engineer ����/�C�� /yi�f»l r
Address
Status of Municipal State Aid Accounts
As of_ ����7�
Maintenance Construction
�� Unexpended Balance $ —d — $�� � 7f�%�C��
/977 Allotment 9D.//7> 79 S�/,D7�
Total /���10,OT) 3�5, 3l�90
Allotment Transfers '— � �
Disbursements /�,9'9D, � �
� Unexpended Balance --z�— ,3,Q's.�lO� 9�
Less: Encumbrances — - ,� �—
Balance Available $_ -� $��S��9 35
�
ALLOTMENT ENCUMBRANCES .
Project No. Amount
�Al� /sa -�oa -o� ��.�3-
DEPARTMENT OF HIGHWAYS
. c ; -
�A ,
State A Accountant -
Financial m�nistration O(fice
� � REGULAR MEETING OF TEi� ORONO COUNCIL, JANUARY 9 , 1978 Page 13
rsayor Van Nest continued by stating that now, we NORTH SIiOFtE DRIVE MARIN.
have a blue corrugated sheetme.tal fence, which was FENCE
not what we agreed to. (Continued)
Dsr. Alan Olson, Assistant Building & Zoning Adminis-
trator, stated that: Iir. Hork came to my office some
time ago and showed �e a drawing of a bright blue
metal fence. I told him that I preferred a color
change, that this fence is to noticeable. Nothing
was approved as it is installed today.
Mr. �mmings: Our intent was to screen the marina.
We discussed this at your last meeting. The fencing
was already delivered on the site at that tir.ie.
��de proceeded in good faith.
Councilmember Psassengale to Alan Olson: �aas the
fence delivered before he talked to you?
Alan Olson: I am not sure. On October 6 , I ,and
the manag�z of the marina, walked the area to
determine the location. iae onlv discussed color.
Councilmember Paurus: Staff and marina owner
should meet to discuss this.
Mr. Emmings: Aestlietics are the primary reason
for the fence?
Mayor Van Nest: Yes, and also to provide a screen
at the same time.
Councilnembers D4assengale and Pesek: Our under-
standing was that the fence was to be constructed •
of wood.
Mayor Van Nest moved, P�4assengale seconded, to refer
to staff for review the North Shore Drive P4arina
fence. P�otion, Ayes (5) - Nays (0) .
Dick Benson, City Administrator, inforrmed the City BOARD OF REVIEW DATE
Council of a notice from Donald F. Monk, County hiay 23, 1978
Assessor, regarding the 1978 Local IIoard of Review
Date, �t�esday, I�ay 2.3, 1978 - 7: 30 P.Ps.
Since tsinnesota Law requires that the County Assessor
set the date for your Board of Review meeting, I am sub-
rlitting the above date for your approval.
Massengale moved, Butler seconded, to approve the
date of Tuesday, P�ay 23, 1978, 7: 30 P.Pi. for the
197£3 Board of Review. riotion, Ayes (5) - Pdays (0) .
� �, REG'ULAR MEETING OF TIiE ORONO COUNCIL, J1�NUARY 9, 1978 Page 14
Dick I3enson, City Administrator, informed the FOX STREET SPEED LIPZIT
City Council that a petition to reduce the speed
lir►it on Fox Street was received. John Gerhardson,
Public Works Coordinator, made the following comments :
Several months ago, the Orono City Council, at staff
direction, did request from the P4innesota Depart-
ment of Transportation a traffic study on certain
streets in the City of Orono to establish a safe
and reasonable speed limit on those streets.
On December 20, 1977, the City of Orono received
from Sally Hanser, 1685 Fox Street, a petition to
lower the speed limit on Fox Street to 30 miles
per hour. Previous to this, I received from you
a rlessage to call P�rs. Hanser about the speed
limit sign on Fox Street. I did call her, but
could not reach her; I did leave a message for
her to contact me. I did not hear from her.
Fox Street was one of the streets included in
the traffic study conducted by the P�iinnesota
Department of Transportation. I have received
some information from the DOT study, but not
their recommendation for a safe and reasonable
speed limit.
January 5 , 1978
We have received unofficial word that the City
will be officially notified within two weeks that
the State will allow us to lower the speed limit
on Fox Street frorm �0 mph to 30 mph.
Dick Benson, City Administrator, informed the City WESTERPi HENNEPIN COUNTY
Council that we are in receipt of a letter from PIONEERS ASSOCIATION
the Western Hennepin Couhty Pioneers Association,
Inc, dated December 13, 1977, which states:
The purpose of this letter is to acquaint your body
and the citizens of Orono with a project that is
a part of the past.
Every area has a something to distinguish it; a
sometliing that can be physical or esthetic. This
area has a beautiful countryside which adds a lot
to our well being. This is the esthetic side.
On the physical side, we can point to the
Western Hennepin County Pioneer N'Iuseum in Long
Lake and which serves the communities of Orono,
r4innetonka Beach, Pdaple Plain, P4edina, Independence,
Long Lake and Wayzata.
(Continued)
• �, REGULAR MEETING OF TFiE ORONO COUNCIL, JANUARY 9 , 1978 Page 15
The Museum had its origin in 1907 as the ?aestern WESTERN HENNEPIN COUPITY
Hennepin Territorial Pioneer ASsociation. Early PIONEER ASSOCIATION
pioneers of this area, or their descendants , (Continued)
returned home each year for reunions; to rehash
old times and to renew old friendships. Some �
of those people were collectors of things that
were a part of that life. These articles were
stored in barns, etc. and later partly housed
in the basement of the Long Lake State Bank.
When that space was needed for banking, at the
same tirie, the present quarters in the old
District 50 School became available and the
original organization was revamped and the build-
ing �urchased in 1968. Thus, the rZuseum came
into being.
Briefly, the Museum involves the old District 50
building with four rooms on main floor, a balcony,
picture gallery, office and kitchen. Out buildings _
are the Carriage House and Transportation Annex
and the old North Log Cabin School.
The PZuseum is governed by a 24-member board of
directors of which fifty percent are residents
of Orono. tionthly meetings take care of the
business at hand.
This , basically, is our story and we now come
to the crux of the matter, which is financial
support. Legally, it is within the power of
your City to do so. Piinnesota Statute, Section
138. 053, Fiistorical Societies, a copy of which
is attached, gives the authority. It permits
the governing body of any village, borough or
town, excepting cities of first class, to
appropriate annually an amount from its general
fund of not to exceed one mil of the assessed
value of taxable property in the city, village,
borough or to�an, but not to exceed $500 to a
recognized museum.
We of W.H.P.A. are eligible under this legislation.
We are recognized by the P�innesota fiistorical
Society. Any questions relative to this legislation
and our eligibility can be cleared through l�ir. David
W. i7ystuen, Director of Field Services for the
Minnesota Historical Society.
We of W.H.P.A. feel that your museum is a very
worthwhile addition and is deserving of whatever
support available and ask that your body give
the matter full consideration and allow the
financial support perr.titted �nder the above
statute. We will be most happy to answer any
questions that may arise relative to our operation. (Continued)
�, REG'ULAR P�iEETING OF' TIiE ORONO COUNCIL, JANUARY 9, 1978 Page 16
Beyond this, come and visit us and let the P�useum WESTERN EiENNEPIN COUNTY
tell its own story. You will be amazed at our PIONEERS ASSOCIATION
exhibits which are seen yearly by several thousand (Continued)
visitors which includes tours by casual visitors,
senior citizen groups but more especially, tours
by students from our several school systems.
Thank you for listening.
Avery Stubbs, President
End of letter
Butler moved, Massengale seconded, to approve a
donation of $500. 00 , subject to legal review
determining that the Pioneers Association is
affiliated with and approved by the Minnesota
Historical Society. Dsotion, Ayes (5) - Nays (0) .
Dick IIenson, City Administrator, presented the PARK PROJECTS
following information frorl Lee Tomlinson, Park
Cot:u_lission Chainnan rec�ardinq �ar� projects :
The grading projects you had scheduled for this
fall at Bederwood Park and along Willow Drive
North, and the installation of playground
equipment at Antoine Park were all disrupted
by our early frosts and snowfall.
The Park Commission is anxious to see these
projects progress as soon as possible next
spring, and they asked me to seek your assurance
that they would.
I know that outside contractors will be installing
the equipment at Antoine Park. I assume a reminder
to Roger Peterson would make sure that is accomplished.
The Bederwood Park grading is foremost in the minds
of the Commission so that we may proceed with
further planning for that property.
Mayor Van Nest informed the City Council that he HEPdNEPIN COUNTY PARK
and Dick Benson, City Administrator, attended the RESERVE DISTRICT
Park Reserve District meeting last week. The Big Island
Park Reserve Board directed P2r. Cliff French to •
negotiate the Gridley-�:ilbane property on Big
Island immediately and to arrange for an informational
meeting for the public sometime in February to
outline to the public the plans for Big Island in
the future.
, RI:GULAR r4EETING OF THE ORONO COUNCIL, JAr1UARY 9 , 1978 Page 17
Paurus r.ioved, Pesek seconded, to adopt Resolution ' RESOLUTION #863
#863, A Resolution Declaring Certain Liquor Store NSF Checks
Checks Uncollectible, Removing Same From Lic�uor
Accounts, And Referring Them To The City Attorney
For Appropriate Actions. A�otion, Ayes (5) - Nays (0) .
Dick Benson, City Administrator, informed the 1978 LEVY BASE APPEAL
City Council that on August 8, 1977, the City
passed Resolution #817 which increased the levy
limit base for 1977-78 by ten percent. Betc•�een
this time and the scheduled public hearing
regarding the increase, we determined that the
wrong figure was used for the adjusted levy
limit base. At the public hearing on Septermber 7,
1977, this fact was noted and Resolution #819 was
passed, which amended Resolution #817 in order
to reflect the correct adjusted levy lir.iit base.
On December 5, 1977, we received a letter from
the State of Minnesota, Departr.ient of Revenue,
Local Government Aids and Analysis Division,
stating that the laws governing the ten percent
levy limit increase did not provide for increasing
the original resolution and, th.erefore_, the City' s
levy limit base was to be reduced back to the
original amount stated in Resolution �817.
On December 16, 1977, the City sent a letter to
the Commissioner of Revenue to request a hearing
before the Levy Limitation Review Board in order
to appeal this decision.
On December 30, 1977, the City received a reply
from the State of rsinnesota, Department of
Revenue, Local Government Aid and Analysis
Division, stating that their position on this
was being reviewed and we would be notified of
the decision.
To date the foregoing is all the information
I have.
Mayor Van Nest moved, Pesek seconded, to approve
appealing the State of Minnesota Department of
Revenue' s decision if necessary. Motion, Ayes (5) -
Nays (0) .
REGULAR 2�iEETING OF THE ORONO COUNCIL, JANUARY 9 , 1978 Page 18
Dick Benson, City Administrator, inforr.�►ed the City ANTI-RECESSION FUNDS
Council that on rzay 9 , 1977 , Council approved
the use of the Anti-Recession funds on hand, at
'that time, for the r.laintenance of the City Council
Chambers. Since that time, the City has received
an additional $812. 00 under this program. Rather
than try to find specific items or projects within
the Governrflent Buildings Department each time we
receive funds, I recomrtend that all present and
any future payments under this program be designated
for the use of the Government Buildings Department.
These funds may be used to pay salaries and benefits,
and purchase needed materials and supplies f_or the
maintenance of all the government buildings of the City.
Pesek rioved, Butler seconded, to approve all present
and future payments of the Anti-Recession funds be
used to pay salaries and benefits , and Ptirchase needed
materials and supplies for the maintenance of all
government buildings of the City. PZotion, Ayes (5) -
Nays (0) .
Dick nenson, City Adr.tinistrator, informed the City UTILITY DEPARTMENT
Council that on July 25, 1977, because of very EVALUATION
serious problems in the Utility Department,
Mr. IIill Carlson was demoted from Assistant Public
Works Supervisor to Utility Foreman.
The reason for the change was a lack of leadership
on P4r. Carlson's part in that he was unable to
control the dissension within the department;
nor could he initiate very badly needed riaintenance
prograr.is.
We also felt that if Mr. Carlson' s duties were �
concentrated in just one area, he could develop
the badly needed maintenance programs, have more
time to develop a more complete inventory and
create a better line of comriunication with the
other er.iployees, thereby elir.minating the dissension
that has built in the past.
One of the biggest problems Mr. Carlson has is
accepting the fact that the problems in the Utility
Department were of his own doing. The fact that
someone else brought them to the surface does not
change who is responsible for them.
In the past five months, Mr. Carlson has been more
concerned with the salary decrease he received at
the time of demotion than he is about correcting
the problems that still exist. (Continued)
. ,REGU�AR P4E�TING OF THE ORONO COUtJCIL, J1INUARY 9 , 1978 Page 19
After careful consideration and again, many meetings UTILITY DEPARTP'iENT
with you, it is my recommendation to der.►ote PZr. (Continued)
:arlson to Utility P4echanic and to advertise for
a Utility Forer.lan. ,
Mr. Carlson will remain as acting foreman effective
January 3, 1978 and retain that position until
such time a new foreman is hired. Iie will remain
at his present salary of $1, 373. 36 per month until
such time as we feel necessary to adjust his
salary accordingly with the position he will have
with the City of Orono.
Pesek moved, Playor Van Nest seconded, to advertise
for a Utility Foreman. PZotion, Ayes (5) - Nays (0) .
• Dick Benson, City Administrator, presented to the MINNETONKA BEACH
City Council a memo from P-ielvin Y.ilbo, ChieF of SQUADCAR
Police,dated December 20, 1977, which states:
As you requested, I am putting on Paper sor.le of
my justifications for our purchase of the Dsinnetonka
Beach squadcar. I have checked the Blue Book and
found that a 1974 Ford LTD with power steering,
power brakes, and no air should have an average
price of $2,650. 00 , an average trade in of $2, 050. 00
3nd a low book at $1, 850. 00. I would suggest we
offer $2, 100.00 for the unit as it has low mileage.
As you are aware, we are short one unit for which
we received $1,900. 00 in insurance payments. This
would be an opportunity to replace this unit for
$200. 00.
We should also consider that we could retain this
vehicle in our inventory to make a total of six.
This is a unique chance to acquire a vehicle �
without a capital outlay expenditure item.
I have sufficient money in capital outlay funds in the
1978 budget to cover the $200.00 cost plus
miscellaneous items of police gear. �
Council P4eeting - January 9, 1978
Dsayor Van Nest moved, Pesek seconded, to aP�rove the
purchase of the P�tinnetonka Beach squadcar costs not
to exceed $1,900. 00. tiotion, Ayes (5) - Nays (0) .
. , RE'G�LAR PIEETING OF THE ORONO COUNCIL, JANUARY 9 , 1978 Page 20
Dick Benson, City Administrator, presented the SQUADCARS STATUS
City Council a memo fro� Melvin. Kilbo, Chief of
Police, dated January 5, 1978, which states:
With the schedule used in 1977, we had one patrolMan
on days and up to three men from 5 :00 P.Pi. to
03: 00 A. M. then one man until 06 : 00 A. t•i.
Even under this schedule, we had many days when
the department had only one car available at
certain times because of necessary repair and
maintenance work being done by outside agencies.
Under the schedule effective January 1, 1978 with
two additional men, it will give the department
two men on each shift at least four days out of
a week.
This is certainly going to require that we have
two squadcars available for those shifts for the
maximum use of manpower. I am scheduling the new
men to work during the middle of the week and on
the weekends. This a�dition of new men will
certainly cut our response time down. Also, the
addition of another city to the contract has
reduced the cost to the City of Orono and will
provide more effective police protection in
calendar year 1978.
We had nine men working around the clock using
five squadcars.
In 1977, we logged 167, 182 miles in our partol.
1973 Chevrolet - #119 - 1,451 traded on March 1, 1977
1975 Dodge - �121 - 3,638 traded on tiarch 1, 1977
1975 Dodge - #122 - 23,218
1976 Dodge - �123 - 23, 763 totaled in accident October 13, 1977
1976 Dodge - #124 - 38, 796
1977 Plymouth - #125 - 40,981 acquired on PZarch 1, 1977
1977 Plymouth - #126 - 35, 335 acquired on March 1, 1977
The average miles per unit (167,182 divided by five)
in 1977 is 33, 400 miles.
Applying these figures to January l, 1978 mileage
totals will give us a picture of expected totals
for January 1, 1979 for trade at that date.
1975 Dodge - #122 103,300+ this unit will have to be traded.
Coronet
1976 Dodge - #124 Trade-in on February 1, 1978
r2onaco
1977 Plymouth - #125 74, 381 This unit will have to be traded.
1977 Plymouth - #126 69 ,735
(Continued)
,REGULAR MEETING Or THE ORONO COUNCIL, JANUARY 9 , 1978 Page 21
1974 Ford (Mtka. #127 66, 000 SQUADCAR STATUS -
Beach Unit) . (Continued)
1978 Plymouth #128 40 ,000
1978 Plymouth #129 35,000
With careful use and the addition of the Minnetonka
Beach car, the departr►ent can probably get by
replacing only two cars in 1979 instead of the
three units projected in the 1978 budget.
I have the current 1978 capital outlay for
automo}�iles $12, 500.
Capital outlay f_or two squadcars $12 ,500
Less cost of t� squadcars and $10 , 924
related equipment _
$ 1, 576
Add trade on one squadcar $ 1, 000
(Sold to City)
Net balance in capital outlay $ 2,576
Estimated cost to acquire police
3epartment' s assets from D4innetonka
Beach:
One squadcar $ 1, 950 (Low book $1, 850)
One resuscitator 150
Other miscellaneous 250
Total estimated costs $ 2, 350
Net estimated balance in capital outlay in 1978: $226. 00
Council P�eeting - January 9, 1978
Butler r.►oved, Pesek seconded, to approve expenditures
of $10,924 for two squadcars and related equipment
as tabulated by the Hennepin County purchasing
agreerient bid awards. P4otion, Ayes (5) - Nays (0) .
Representative Robert L. Searles arrived to TRANSPORTATION MEETING
discuss the District #5 Transportation meeting January 10, 1978
arranged for Tuesday, January 10, 1978 at 9 : 00 A.P4.
at the Orono Council Chambers.
REGuLAR MEETING OF TIiE ORONO COUNCIL, JAP7UARY 9, 1977 Page 22
P4ayor Van Nest announced the West Hennepin Human WHHSPB PZEETING
Services Planning Conference to be held February 4, February 4, 1978
1978, from 8: 00 A.M. to 3: 30 P.P'I.
Mayor Van Nest announced a public hearing an an On-Site PUBLIC HEARING DATE
Dispo�al Ordinance �aill be held on January 23, 1978 at On-Site Disposal
7: 00 P.M. January 23, 1978
Mayor Van Nest announced a public hearing for PUBLIC HEARING DATE
Block Grant Funds to be held January 23, 1978 at Block Grant Funds
7: 00 P.P�. January 23, 1978
Mayor Van Nest announced a public hearing for the PUBLIC HEARING DATE
Ring Route will be held January 23, 1978 at 7: 30 P.M. Ring Route
January 23, 1978
Dick Benson, City Administrator, informed the City SALARY INCREASE
Council tha t on December 20, 1977, the salaries Dave Goman
for the Utility Department were frozen until a
thorough evaluation had been completed.
I have completed my evaluation and recommended
the changes to be made.
Therefore, it is my recommendation to increase
Mr. Dave Goman' s salary 7� from $1, 246. 44 per
month to $1, 333. 69 per month.
Butler moved, Pesek seconded, to approve an increase
in salary for Dave Goman to $1, 333. 69, effective
January 1, 1978. Diotion, Ayes (5) - Nays (0) .
Mayor Van Nest announced a West Hennepin Assessment WHAD P'iEETING
District meeting to be held January 10 , 1978 at January 10 , 1978
7: 30 P.M.
Mr. Bruce F4alkerson, City Attorney, reviewed P�r. PdINNETONKA AVENUE
Alan Olson, Assistant Building & Zoning Adminis- PZATTER
trator, letters and memos, which state:
RESOLUTTON #854
A Resolution Requiring Removal Of Private
Encroachments ti�ithin The Right-Of-ti�Tay Of
Minnetonka Avenue
WHEREAS, the City of Orono is a municipal corporation
organized and existing under the laws of the State
of isinnesota; and (Continued)
REG�,LAR MEETING OF THE ORONO COUNCIL, JA:IUARY 9 , 1978 Page 23
WHEREAS, one of the duties of the Cit� is to control r4INNETONKA AVENUE
and Maintain all dedicated street right-of-way for ?�ATTER
the benefit and use of the public, and (Continued)
WIiEREAS, it has been brought to the attention of
the City Council the existence of certain private
struct�res erected on and e�ic:roaching within the
platted right-of-�vay of tsinnetonka Avenue, and
WIiEREAS, the owners of said structures have agreed
to remove same at no cost to the City prior to
January 1, 1978.
NOW, TfiEREFORE, BE IT RESOLVED that the City Council
of the City of Orono hereby requests and directs
the following persons to remove their structures
from within the public right-of-way prior to
January 1, 1978, and be it further resolved that
any relocation of said structures onto private
property is subject to all the current building
code and zoning code requirements established
for the protection of the health, safety and
general welfare of the citizens of Orono.
1. �ir. & Pdrs. Lawrence nuast - 1251 Briar Street:
Rer_loval of one nine foot by twenty-four foot
wood frame shed or chicken coop and miscellaneous
fencing located on the extension of P'Iinnetonka
Avenue west of Briar Street.
2. Mr. & P�rs. Frank Peterson - 2170 P4innetonka
Avenue:
Rer,ioval of one ten foot by nineteen foot wood
frame garage and miscellaneous� temporary wire
fencing located on the extension of Minnetonka
Avenue west of Briar.
Adopted November 14, 1977.
Letter to Mr. & 24rs. Lawrence �uast dated October 26,
1977, states:
On November 14, 1977, the City Council expects to
adopt a formal resolution in answer to the neighbor-
hood petitions currently before them. This letter
is to advise you ahead of time of the action that is
expected.
l. Water Supply: The City strongly recommends that
a sample of your water be tested for your health.
I have enclosed a testing kit. You can follow
the directions to take a sample and send it to
the State Board of Health for a free analysis.
If you have any questions, I would be happy to
assist you in r_iaking the test. (Continued)
, REGULAR P4EETING OI' TIiE ORONO COUNCIL, JANUARY 9 , 1978 Page 24
2. Your building located on the street right of *7INNETOPdKA AVENUE
way: The City will expect it to be removed r�1ATTER
before January l, 1978 , as you agreed on (Continued)
T2onday night. If you wish to move it onto
your lot, it requires a $5. 50 building permit
and it must be located according to the
zoning requirements.
3. The Chickens : The City has decided that chickens
are not permitted on your property due to the
closeness of the neighbors. Under Section
31. 106 of the municipal code, you r.lust remove
the chickens before January 1, 1978.
End of letter
Letter received from D. A. Schroeppel, Lawrence
Quast Attorney, dated December 30, 1977, which
states:
I have today been contacted by P�r. & Mrs. Lawrence
Quast in regard to your letter dated October 26,
referring to the Council meeting set for tdovember 14.
I have been advised by the Quasts that permission
was given to them to maintain their chickens at
the time they acquired the property as a non-
conforming use. I would suc�gest that you check
your records to see if,in fact, this is correct
and I would appreciate it if you would advise
me as to the City' s position.
I trust that you will hold the matter in abeyance
until you have had the opportunity to check your
records as it would cause an undue hardship to
my client to comply with your request of October 26.
End of letter
Letter to IZr. D. A. Schroep�el fror� P4r. Alan Olson,
dated January 3, 1978, which states:
The Quast matter has been before the City Council
several times and will be on the agenda again for
the January 9, 1978 rleeting. At the regular •
Council meeting held on October 24, 1977, rir. nuast
agreed to remove his chickens and the encroaching
buildings by January l, 1978. The chickens were, in
fact, a non-conforming use which by ordinance must
have been abated within 36 months of the ordinance �
adoption on January 1, 1975; i.e. : January l, 1978
was the deadline for keeping chickens on this property.
(Continued)
R��,�ULAR 24EETING OF TIi� ORONO COUP�CIL, JANUARY 9, 1978 Page 25
Consequency, the attached letter dated October 26, PlINNETOPJICA AVENUE
1977 r�as sent to Pir. �uast and on Nover.tber 14, (Continued)
' 1977, Resolution #854 was adopted and also sent
to him. On December 23, 1977, a second coPy of
both were sent to t2r. Quast by certified r.iail for
which the City has the signed receipt.
As you can see, the City has r.iade perfectly clear
the intention of resolving the matter in the
above manner. I suggest that you contact the
City Attorney at 335-9331 if you have any c�uestions
about our prosecution intentions.
End of letter
Council i4eeting - January 9, 1978
l4ayor Van Nest cor��u-►ented that tRr. Peterson,
Mr. Quast' s neighbor, has complied to the City' s
request to rer.iove their buildings from City
property and Pir. Quast should also cor,iply.
Bruce isalkerson, City Attorney: City should
reserve its right to protect a platted street. .
24r. & t'Irs. �uast comr,tented that many years ago
we were told by 2ir. Belt, who worked for the
Village, that we could keep the shed and chickens
until the street is improved.
Butler moved, Piassengale seconded, to direct the
City Attorney to obtain a court order to enforce
Resolution #845 as adopted by the City Council
to protect the City rights to platted street or
other steps that are deemed necessary. tiotion, -
Ayes (5) - Nays (0) . -
Mayor Van Nest moved, Butler seconded, to adopt ORDINANCE NO. 206
Ordinance No. 206, An Ordinance Amending Ordinance Anend Plavarre Rezoning
No. 189 And The Municipal Code Of Orono By Listing
The Legal Descriptions Of Certain Properties
In The City Rezoned From LR-1-C-1 to B-5. liotion,
Ayes (5) - Nays (0) .
RE�ULAR 2-1EETIt1G OF TIiE OROP10 COUNCIL, JANUARY 9, 1978 Page 26
Dick IIenson, City Administrator, subrmitted the BIKE/HIKE TRAILS
following comments from Lee Tor�linson, Park
Cor�unission Chairnan; concerning the Bike/Iiike
Trail, dated December 20, 1977, which states :
tiayor Van Nest attended our Nover,iber meeting
and urged us to cor.ipile a recomrlended Bike/
Hike Trail list for submission to the Hennepin
County Highway Department for inclusion in its
planninc�. At our December meeting, we reviewed
the research done by the Bike/Fiike Trails
Conuaittee and determined that their recom-
mendations were satisfactory. They were, in
order of priority:
1. County Road 15 , from Spring Park City lir.lits
to Old Beach Road at Lafayette Bay.
2. County Road 15, from Arcola Bridge to [7ayzata
City limits.
3. County Road 19 , from Tonka Bay (Plarrows Bridge)
to County Road 15, rlavarre.
4. County Road 19, north from idavarre to Highway
51, then 51 east to County Road 15.
5. Old Crystal IIay Road, from County Road 51 to
County Road 6.
6. County Road 19 , north to County Road 84.
I realize some of these are partially done, such
as portions of Old Crystal Bay Road. It is the
feeling of the Park Corunission that any County
Road rebuilding should include Bike Trails , on - -
both sides, whenever feasible. If City cooperation
or consent is sought for any road widenin_q projects,
we urge that it be given.
I'urther study of our City' s trail system, including
trails along non-county Road, will be undertaken
at future commission r,ieetings.
The following comments were subr►itted by John R.
Gerhardson, Public ��7orks Coordinator, dated
January 5 , 1978, which states:
I have reviewed the map that the Parlc Comriission
has submitted indicating Bi}:e/Hike Trails and
the priorities.
I agree with the plan, and it would be my recom-
r,iendation to approve the plan and submit same to
Iiennepin County so that proper signing can be
placed on trails that are already complete. (Continued)
REGULAR PSEETING OF TIiE ORONO COUtJCIL, JANUARY 9, 1978 Page 27
The following letter was submitted by an Orono BIICE/HIY.E TRAILS
resident, W. Gregory Coward, 1950 Iieritage Drive, (Continued)
dated January 3, 1978 , which states:
This is to request that a discussion of Orono' s
plans for a bikeway system and the application
for a grant from the tsinnesota DepartrZent of
Transportation be placed on the Council' s agenda
for the 9th of January.
I am specifically interested in the follovainc�
issues :
1. Can a trail system along County 15 be designed
so as not to adversely alter the character of
the road system as it now exists or as it is
envisioned in the future?
2. �Have minimum aesthetic requirements for the
lake frontage been established? Given the •
funds involved, can such requirements be met?
3. �dhy is it felt that a bikeway syster.l represents
a reasonable expenditure, given competing needs?
[9hat evidence establishes Orono' s desire/need
for a bikeway system?
End of letter
Council D2eeting - January 9 , 1978
Councilman Pesek stated that this proposal is
not realistic and would only create problems for
kids and bikes, as well as cars on County Road #15.
P4ayor Van Nest commented that this is not an actual
approval of any bike trails, only a prelirminary
plan. _,
Paurus r.ioved, Butler seconded, to submit to Hennepin
County this proposed plan to be included in future
planning as a concept of a proposed plan. r4otion,
Ayes (4) - Nays (1) . Councilmer.tber Pesek Nay.
Bike/Hike Trail rnap attached. Page 28
Dick Benson, City Administrator, informed the City TAX EnUIVALENCY PAYPIEN7
Council that the City is in receipt of a letter
fror:� Robert E. tlethercut, Director, Parks & Open
Space, PZetropolitan Council, dated December 29 ,
1977, which states : Pages 29 & 30
�, Page 2 8
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Page 30
For parcels acquired in 1976 : 80% of the taxes levied for
municipal purposes for collection in 1976 .
A copy of the tax information by parcel provided by Hennepin
County is attached.
Sincerely,
1�,�r,�,.�C�
,
Robert E. Nethercut
Director
Parks & Open Space
REN: sl
' REGULAR P��ETING OF THE OROrJO COUPiCIL, JAP7UARY 9, 1978 Page 31
Dick IIenson, City Administrator, commented that PARATRANSIT - LAKE
he is in receipt of a letter from the P�etropolitan P4INNETOrdKA
Transit Commission, dated Deceriber 29 , 1977,
which states:
"In 1977, the State of P4innesota authorized a
paratransit service demonstration grant program
to plan, promote, demonstrate and evaluate the
effectiveness, cost and efficiency of paratransit
as a means of 1) serving areas inadequately
served by regular transit, 2) improving the
accessibility and productivity of regular transit,
and 3) providing improved service to transit
dependents.
The P1TC has determined that these objectives
could be realized by a paratransit system serving
the Lake P4innetonka Area. A preliminary application
(attached) for his system was approved by the
Comriission at its meeting of December 21, 1977,
and subsequently submitted to the P�Iinnesota
Department of Transportation (r4n/DOT) for review
and consideration.
A copy of this proposal has also been sent to the
members of the Cor.lmunity Advisory Committee of
the t9estern Hennepin Route Ridership Ir►provement
Project who expressed interest in being made aware
of any future transit plans for the Lake P4innetonka
Area.
Assuming that Mn/DOT will approve the preliminary
application, it is our plan to consult with your
City or your representative relative to implementin_q
this paratransit system, and therefore, would
appreciate your preliminary comments regarding
any aspect of this proposal.
If you need any additional information, please
contact Bob Pearson at 221-0939, extension 153.
Camille Andre
Chief Administrator
End of letter
Prelininary Application for Lake Piinnetonka
Paratransit attached:
Pages 32-37 (Continued)
, . � . � , olita�
, O� �O Page 29
ti � ��
� �
- � �► ��-� :►'
q�, wc .
����IN CIT��g r¢
300 Metro Square Building, 7th Street and Robert Street, Saint Paul, Minnesota 55101 Area 612, 291-&35f
- December 29 , 1977
Mr. Walter R. Benson � �
Administrator, City of Orono
Box 66
Crystal Bay, Mn. 55323
Dear Mr. Benson:
The Metropolitan Parks Act requires the Metropolitan Council
to make tax equivalency payments to municipalities and town-
ships. Minnesota Statutes Section 473. 341, provides as follows :
Section 473 .341 (Tax Equivalents) In each of the four
years after the Metropolitan Council or park district,
" county or municipality acquires fee simple title to any
real propertp included in the regional recreation open
space systen, the Metropolitan Council shall pay to the
municipality or township in which the property is sit-
uated an amount e�ual to the total amount of the t�es
Ievied thereon for �iunicipal or township purposes for
collection in the year in- which title pass.ed, di�inished
by 20 percent for each subsequent year to and including
the year of payment; provided that for any year ia which
taxes on the property, or on the privilege of using or
possessing it, are paid this tax equivalent shall not be
paid. All amounts paid pursuant to �his section a�z costs
of acquisition of the property with respect to whic:-i they
are paid.
Pursuant to this legislative directive, please find enclosed
our check for $393.46 . This represents the tax equivalency pay-
ment for 1977 for parcels acquired by Hennepin County Park
Reserve District in 1976 for Morris T. Baker Park Reserve. The
amount has been calculated as follows :
For parcels acquired in I974 : 40% of the taxes levied for
,
municipal purposes for collection in 1974.
For parcels acquired in 1975 : 6070 of the taxes levied for
mtmicipal purposes for collection in 1975 .
An Agency Created to Coordinate the Planning and Development of the Twin Citiea Metropolitan Area Comprising:
Anoka County O Carver County O Dakota County O Hennepin County O Ramaey County O Scott County O Wa�hington County
•' , MTC Proposal �5
� � December 22, 1977
Page 32
PRELZMINARY APPLICATZON �
��R --- --
LA.KE MI�INETONKA PARATP.ANSIT ___ __ _ _
PURPOSE
To demonstrate a paratransit system that would serve the Lake
Minnetonka Area, which would provide local circulation needs and provide
a collection and distribution system for regular route transit, in a
manner consistent with the Transportation Development Guide-Policy
- Plan.
• BACKGROUND
During 1976, the MTC, in cooperation with Mn/DOT, the Metropolitan
Council, Hennepin County and tne communities adjoining Lake Minnetonka,
- conducted a short range transi� improvement study titled "western Hennepin
Route-R.idership Improvement Project." This study recouunended that the
MTC• develop an implementation plan for paratransit services based on the
experiences of applicable co�unity oriented paratransit progra�s. The
study noted that many of the roads in the Lake Minnetonka Area are
narrowy windy and hilly--unsuitable for usuage by regular transit
buses. While the area has a propulation of over 88,000, it has a
relat'ively low population density. Because of this, it is difficult to
genera�e the ridership needed to justify a high level of regular route
service. However, a paratransit system could:
� Provide service throughout the area since the small
vans could operate on all of t�:e roads_ and bridges
_ in the area.
• Operate for less cost, assuming a private operator
is willing to operate such a service.
� -z- �
� Page 33 � .
� Provide direct service between residential neigh-
borhoods and local industry, schools, libraries,
retail centers and recreational facilities not now
served by regular transit because of road and bridge
constrictions and juristical constraints.
• Serve the unmet needs of transit dependents and others
desiring an alternative to the use of autos.
� Act as a circulation and distribution system for
regular route transit (MTC, Richfield Bus Company
and Medicine Lake Lines) , there by assisting in in- �
creasing their route productivity.
• Demonstrate the feasibility of the sub-regional concept '
policies of the Metropolitan Council that advocate the
� interface of local and regional service at subregional
� major activity centers.
As part of the Western Hennepin Transit Study, an analysis was made of
possible revisions and improvements in Lake Minnetonka transit service.
The concept envised to best serve Lake Minnetonka needs consisted of
an eighteen van paratransit system that would tie all neighborhoods with
both local and adjoining activity centers including Ridgedale_ This
- � - concept envised the elimination of off-peak MTC service thus requiring
� passengers (desiring to travel to Minneapolis et al) to transfer at
�� _
���
either Flayzata (proposed termination of MTC off-peak se:-vice) or •
Ridgedale. Express and peak-hour local service would, however, continue
to operate to and from Mound so as to provide existing co�nuters with
direct service to Minr_ea�olis, et al. -
,' -3-
, � Page 34
A demonstration of this scope would require more planning and elapsed
time than affordable by a demonstration. Zn addition, the removal of off-
peak local regular transit service would generate considerable concern prior
to the dete�►ination of whether or not existing patrons would accept the
transfer proposition. Accordingly, it seems advisable to limit the pr.o-
posed demonstration to five operational vans, the same as that of the
White Bear Lake Co�unity Centered Transit Demonstration; this also has
the advantage of providi.ng comparative data between communities with different
characteristics. This five van demonstration will not include the deletion
of the off-peak local regular route transit service_ .
PROJECT OBJECTIVES
The objectives of the Lake Minnetonka Paratransit Project include:
1. Improving accessability to regular route transit_
2. Deter�►ining if transit dependents and others who are inadequately
served by regular route transit will utilize paratransit.
3. Determine if auto drivers and passengers can be diverted
to paratransit. .
4. Assist in determiaing an effective manner of providing para-
transit.
5. Assist in determining the feasibility of i.mplementing the sub-
regional concept policies of the Metropolitan Council.
6. Determine whether or not and the extent to which the consumer
is willing to pay a premium for off-route pickup and delivery.
• � -4- '
Page 35
PROJECT DESCRIPTION .
Five vans (plus a spare) would provide paratransit service through-
out the Lake Minnetonka Area and to and from the Ridgedale Shopoing Center.
In addition to providing local circulation needs, these vans would interface
with MTC service at Wayzata and Ridgedale and with MTC, Medicine Lake Lines
and the Richfield Bus Comoany services at appropriate locations and times.
Zt is proposed that this be a point deviation system where patrons would
pay 304 between any point on the route with no charge for transfers to ar.othez
paratransit route. A premium of 20C would be charged for each ceviation,
either pickup or delivery. Therefore, a total of 70t would be charged for
those persons desiring point to point service when such points are not part
of the basic route.
, Zt is further proposed that no transfer privileges be given to those .
persons transferring to or from regular route transit in tnat regular route
transit will still service the area. Accordingly, a person using regular
route service between Mound and Minneapolis would pay 60C, whereas a Mound
resident not living near a regular transit route but near a paratransit rou�te
� _ , could use a combination of services for 70�. The additional 10� represents
a small price to pay for the increased mobility that would be provided for
the Lake Minnetonka Area. During the off-peak, senior citizens would be
charged the regular paratransit fare but no fare on ?K'I'C service, permitting
them to travel from Mound (as an example) to Minneapolis for 30C if they
choose not to afford themselves of the special pickup or delivery service.
. � ' -5- , ' . Page 36
PROPOSED PROJECT SCHEDULE
. 1978 1979 1980
Preliminary Application • **
Final Application ***
Planning ** *�
Operator Selection • * *
Marketing * _
Demonstration * *** *****
Evaluation ** (
PUBLIC TRANSIT SCHEDULE
In that this paratransit proposal is intended to complenent the existi�g
regular route transit system, no changes are anticipated in the service
levels and hours of operation of the regular transit service during the
demonstration. It is, however, assumed that reco�endations for reqular
route� service level changes would result as part of the de�onstration's
evaluation. .
COMPATIBILITY
In that these vans can operate on any of the roads in the Minnetonka
Area, the routes will be designed to serve areas not now bei.ng served by
regular transit; such that this paratransit service shouZd complement
regular transit as well as providing a collection and distribution service
for regular transit_
CONTINUATION POTENTIAL . -
The proposed paratransit fare structure cannot of=set the estimated
operating costs so that a continuing subsidy would be necessary. Near
the completion of the demonstration, an e�aluation will be made to:
l. Dete�ine whether or not subsequer.� subsidies justify
the social benefits afforded by the paratransit system.
2. Determine whetner or not regular transit pa�onage has or
Wlll increase bP_CdllSP_ of thi c r.araTr�n�i+ �e..�........
� , � -6- �
, Page 37
3. Determine the advisability of discontinuing local
regular route service that does not meet the performance
funding requirements.
- Until such an evaluation has been completed and agreed upon, it would not
. be prudent to suggest that this project should be continued.
PROPOSED BUDGET
� See Appendix A for budget ass�ptions and rational. -
. Fixed Costs (6 vans) $ 59,760 � "
Operating Costs � 25,650
La.bor (drivers) 106,875 �
. Operator Administration 89, 342
� MTC 50,000
Subtotal $331,627
Revenue . ($ 74,750)
Net Demonstration Losts $256.877
It is proposed that Mn/DOT provide 100$ of the net costs.
_ Because of the e�erimental nature of this proposal, estimated costs '
may vary. However, suitable adjustrnents can be made to precu�de budget
overexpendures.
APPLICANT
The applicant is the MTC. The personnel assigned to this project
will be experienced in transit planninq and operations. Anplicable
experience includes:
Community Centered Transit
Total Co�uter Service
Project Mobility
Route-Ridership Projects
Provision of susbsidies and assistance to local paratransit
operations anc� proposals.
�REGUL'AR r4E�TING OF THE OROT10 COUPICIL, JA2JUARY 9 , 1978 Page 38
Councilmember Paurus stated that this proposal PARATRANSIT
is not consistent with what was originally (Continued)
�ro�osed and a proposed net loss of $256 , 877 is
unrealistic. Dick Benson, City Administrator,
will subnlit a letter to the iietropolitan Transit
Corunis�ion stating our concerns.
Mayor Van Nest moved, Butler seconded, to approve FIRE AGREEr'IENT
the Fire Extension Agreement between Orono and Orono-�•�ayzata
Wayzata for 197II, r7otion, Ayes (5) - Nays (0) .
Dick Benson, City Adrtinistrator, informed the RESIc�NATION
City Council that on December 19, 1977, Gary Gary �:oos
Koos submitted his resignation as Utility
Mechanic for the City of Orono.
Gary was offered a job with a private firm in
Virc�inia, P4innesota and felt that salary was
better and also a better and quicker chance of
advancement.
Gary was employed by the City of Orono on July 11,
1977. Gary did perform very well and his attitude
was very good; therefore, it is my recorulendation
to compensate hir.i for sixteen hours accumulated
►acation time and one-third of his accumulated
sick leave which ariounts to sixteen hours.
Total vacation and sick leave amounts to thirty-two
hours at $5.15 for a total of $164. 80.
Paurus moved, Butler seconded, to accept the
resignation of Gary Y.00s, Utility t4echanic,
' effective December 30, 1977, and approve payment
of accur.iulated vacation and sick leave in the
amount of $164. 80. P4otion, Ayes (5) - rdays (0) .
Dick Benson, City Admini5trator, presented to the RECEIPTS, etc.
City Council the Receipts, Disburserlents & Balances November 1977
for the month of November, 1977.
Dick Benson, City Administrator, presented to the RECEIPTS, etc.
City Council the Receipts, Disbursements & Balances Eleven Psonths, 1977
for the first eleven months of 1977.
, REGL;LAR P�iE�TING OF THE ORONO COiJNCIL, JArIU�1RY 9 , 1978 Page 39
Mayor Van Nest reviewed the letter received from r1ETROPOLI`^AN COUNCIL
the 1Retropolitan Council dated December 28, 1977, LAND PL1�INING ACT
which states:
As the chief local official of your community,
you received a metropolitan system stater►ent frorl
the P4etropolitan Council several r;ionths ago. We
need now to bring you up to date on several recent
changes in metropolitan plans that may affect
preparation of your community' s comprehensive
plan pursuant to the tZetropolitan Land Planning Act.
The changes concern the airports system plan and
population-household-employment forecasts for
regional growth.
This month the Council has adopted a new aviation
policy plan and must amend the airports section of
your community' s systeri statement to reflect revised
. policies. You should substitute the enclosed section
for the one originally received, and should use the
information it contains when preparing your community' s
cor.lprehensive plan. If your comr.munity has a serious
problem with somet:�ing in this new section, please
inform your contact person here at the Council
imr.►ediately. He will discuss the problem with you
and will try to reach a satisfactory agreement to
resolve it. If such an agreement is not possible,
then your community may appeal the new airports section
of the system statement within 60 davs of its receipt,
using the reconciliation procedure specif_ied in the
Metropolitan Land Planning Act (the same procedure
that applied to the original system stater,ient) .
Proposed amendments to the Metropolitan Development
Framework were sent to you in October. Following
a sequence of public hearings which ended December 8,
the Council has now adopted the amendrlents. The
amendments dealing with population-household-employrient
forecasts will directly affect your planning and
are enclosed. There were no changes to the policies
for urbanizing areas.
The population-employment-household forecasts which
are enclosed have also been adopted as Part o_f the
r�etropolitan Development Framewor.k� v1e would advise
that they be used as a base in the preparation of
your comprehensive plan. Of the metropolitan
systems plans, only the new aviation plan incorporates
the new forecasts, however. The Council will be
evaluating the other policy plans de�ling with
water quality management, transportation and parks
for any possible changes during the cor,ting year,
but no r;lajor changes resulting from the revisions
in the forecasts are anticipated at this time.
(Continued)
, REGULAR P4EETING OF THE ORONO COUt1CIL, JP,PIUARY 9 , 1978 Page 40
The revised forecasts make it necessary to amend 1�lETROPOLITAN COUNCLL
1990 sewer flow and traffic est.imates in your system LAND PLANNING ACT
statement. The Council' s re-evalution of its (Continued)
system plans will a�sur,te the total 1990 se�ver flow
from your cor.ununity will not exceed . 58 r►illion
gallons per day and that the total nur.tber of person
trips in 1990 will be about 44 , 000 per day. These
new assumptions should be used in your local Planning
instead of those in your system statement, and you
may appeal these two system statement amendrients
within 60 days using the reconciliation prbcedure
specif_ied in the t�etropolitan Land Planning Act.
When and if any significant changes are proposed
in rnetropolitan systems plans based on the new
forecasts or on other planning work, such as the
208 P7ater nuality Study now being conducted,
you caill be informed and will have the opportunity
to participate in Council deliberations.
If you have any questions about the enclosed changes,
please call Bob t-iazanec at 291-6330.
John Boland
Metropolitan Council Chairman
End of letter
Idayor Van Nest continued by stating that our planning
does not seem to justify Pietro Council forecasts. I
would like to have the City Council approve City res�onse
to r4r. John Boland, Chairrian of the Psetropolitan
Council later in the evening.
(Continued)
. . REGULAR 1�iEETING OF TFiE ORONO COUNCIL, JANUARY 9 , 1978 Page 41
Paurus r,►oved, Butler seconded, to approve the LETTERS
following letters to be sent to P4r. Bernard J. Bernard J. Harrington
' Harrington, MetroPolitan Waste Control Commission, John Boland
concerning the Orono-Long Lake Interceptor, and
to Psr. John Boland, I�ietropolitan Council Chairman,
concerning the Revised Orono Systems Statement.
Motion, Ayes (5) - Nays (0) .
?dr. IIernard J. Harrington
tietropolitan ��aste Control Commission
350 I•ietro Square IIuilding
. 7th & Robert Streets
St. Paul, Minnesota 55101
Subject: Orono-Long Lake Interceptor
Dear Mr. Harrington:
The City of Orono is in receipt of your letter of January 4, 1978
regarding the Orono-Long Lake interceptor project. After revie�aing
your letter, it is apparent that we should restate some of the
facts as they relate to the City's position on the Orono-Long Lake
interceptor in the following areas:
l. The City does not concur with the provisions of the
Engineering Report in as much as the sewer service
area is incorrectly shown for the Orono-Long Lake
interceptor. The sewer service area map contained in
the Engineering Report still shows Maple Plain,
Independence Beach area in Medina, Morris T. Baker Park
Reserve, - and the Vo-Tech School site as part of the
Orono-Long Lake interceptor designated service area.
These four areas were specificallv excluded from the
sewer service area by action of. the Metropolitan Council
in August of 1976.
' 2. In October of 1976, the City did complete its Comprehensive
Sewer Plan and presented it to the Metropolitan Waste
Control Commission for your review and approval. Fourteen
months have now elapsed and yet the Metropolitan Waste
Control Coi*imission has not made a final determination on
our Comprehensive Sewer Plan_
3. We have had many meetings with the Metropolitan Waste
Control Corunission staff together with the Metropolitan
Council staff in regard to requested modifications to our
plan. These changes to the Conprehensive Plan were
culminated in an agreement reached in riarch of 1977 which
resulted in our amended plan dated April of 1977. Nine
months have elapsed since this amended plan has been
Page 42
14r. Bernard J. Iiarrington
Page 2
presented to the Psetropolitan Waste Control Commission
for your approval and yet no action has been taken.
4. The original Comprehensive Sewer Plan prepared by Orono
in October of 1976 projected the City' s sewer needs
through the year 2000. The 2'ietropolitan Waste Control
Commission staff objected to anv reference being rmade in
our Conprehensive Sewer Plan beyond the year 1990 and
we were requested by the P4etropolitan Council staff to
so ar,iend our plan as to rernove any references beyond the
year 1990. The Orono-Long Lake interceptor is presently
. designed to provide capacity as projected by the City
through the year 2000 for only that part of the �ity lying
in sewer service areas 1 through 8. The balance of the
City, which you are including in vour sewer service area
map, is not included in a projected sewer area until at
least after the year 2000.
The inclusion of rural Orono into the sewer service area of the Orono-
Long Lake interceptor bv the Waste Control Commission is in serious
conflict with the City' s established land use planning for that area.
ihe results of this conflict mean that these lands will be included
in the urban service area by the lietropolitan Council rather than
the rural service area as requested by the City's comprehensive
planning. The City views this as a major obstacle preventing the
statutory right of the City to plan its land use patterns within
the structure of i ts comprehensive land use planning_
' _ The City has requested several tiraes in the past four months to have
a meeting with you to resolve this issue_ The City is willing to
negotiate this matter in order to alleviate any problems that the
_ Waste Control Conulission may have with reserve capacity, originally
prograr.imed for Orono, or any other concerns that the Waste Control
Comr.iission may have. S�Te feel that it is important that these
- negotiations be culminated at an early time so there will be no
additional delays in the construction of the Orono-Long Lake interceptc
Until the sewer service area of the Orono-Long Lake interceptor has
been finally determined and acceptable to the City, we are unable to
respond to the System Statement prepared by the Metropolitan Council
dated June 23, 1977. Because of this inconsistency of the sewer servic
area, the public hearing process allowing the City to object to the
System Stateraent has been kept open until tYiis issue has been
� resolved. This is yet another reason why this inconsistency must
be resolved at an early date.
�. , � , Page 4 3
2ir. Bernard J. 3�arrington .
Page 3
As you know, the Orono-Long Lake interceptor was originally planned
in 1971 and the sewer service area was established at that time.
Since that time, the population projections for the City of Orono
have drastically been reduced requiring changes in the City' s
comprehensive land use planning, a complete redesign of the inter-
ceptor itself, including rerouting of the interceptor to be consisten�
with the City' s planning. These changes that have occurred since
1971 require that the original sewer service area for this intercepto�
also be changed so that it is consistent with the design of the
interceptor and the City's comprehensive planning.
The City would be pleased to meet with you at any convenient time
� you desire to discuss this inconsistency and negotiate a satisfactory
alternative. The City has employed the firm of Bonestroo, Rosene,
Anderlik and Associates to review the design of the Orono-Long Lake
interceptor. At the conclusion of their report, we will respond
with our comments to the information contained in the Engineering
Report for this project.
Thank you for your cooperation in this matter.
o s trul
%
rad Van
Orono Mayor _
BVN/as
cc: Representative Robert L. Searles
Mr. John Boland, Chairman 24etropolitan Council
2ir. James Daley, Metropolitan Council Member �
rsr. Jack £rost, ?Setropolitan Council Staff
Mr. Moe Dorton, Metropolitan Council Staff
Mr. Bob Mazanec, 2-ietropolitan Council Staff
Mr. Doug Hall, Pollution Control Agency
• . Telephone�73735'
• ' . Page 44
� �,���� -. : ��'�`�'" �f ����'O
C
Post Office Box 66•Crystal Bay,Minneaota 55323•Municipal OfficeE
;� �:Y .
: -:,����.,
� On the Norih Shore of Lake Minnetonka
r:_.__-
.!
��;��_
.��o�,�.
�., :.t<
l�ir. John Boland, Chairman
Pietropolitan Council
300 2�letro Square Building
7th & Robert Streets �
St. Paul, Minnesota 55101
Subject�: Revised Orono Systems Statement
Dear Mr. Boland:
We are in receipt of your letter of December 28, 1977 indicating
the revised forecasts made by the Metropolitan Council to the
year 1990. These forecasts on Page 2 indi�ate a total 1990 sewer
flow from the City of Orono not to exceed . 58 million gallons per
day and the total number of person trips at approximately 44,000
per day.
To facilitate our evaluation of these revised forecasts, could you
please provide us a breakdown of the formula used to arrive at
� _ these two figures? �his information is necessary for us to compare
these revised forecasts with our Comprehensive Land Use Plan for
the City.
As you know, the City has not yet received approval of our Comprehens
Sewer Plan originally. submitted in October of 1976 and revised after
negotiations with the tdetropolitan Council and Metropolitan Waste
Control Cor.unission staff in April of 1977. Until our Comprehensive
Sewer Plan has been approved and the se�aer service area of the Orono-
Long Lake interceptor is adjusted to be consistent with our
Comprehensive Sewer Plan, it is impossible for the City to respond
to the accuracy of the Systems Statement approved by the 2ietropolitan
Council on June 23, 1977_ The City requested an extension to the
60 day appeal period as provided in the Pietropolitan Land Planning
Act. ihe City is presently at a standstill in the process of
restating our Comprehensive Land Use Plan adopted in 1974 until such
time as these issues are resolved. We would be pleased to meet
with you or your staff at any convenient time to discuss these
inconsistencies in our planning process.
s �
, , � Page 45
� tfr. John Boland �
Page 2
Thank you for your cooperation in this mattei•.
Y s trul ,
Brad an tJ��;t
Orono Mayor
BVN/as
cc: Representative Robert L. Searles
2�ir. Bob Mazanec, r4etropolitan Council
2ir. Jim Daley, Metropolitan Council
. , R�G�JLAR TiEETIPJG OF TH� ORONO COUNCIL, .TANUARY 9 , 1978 Page 46
Dick I3enson, City Adr,iinistrator, presented the P4EETIN� SCHEDUL�S
City Council a r.�er.io from Alan Olson, Assistant
Building & Zoning Adriinistrator, concerning
Council and Planning Comr.iission schedules,
dated December 26, 1977, which states:
Scheduling is difficult because so many factors
must be considered.
1. Citizen participation - requires convenient
hours.
2. P'Ienber conflicts - once established, schedules
must be consistent and are hard to chanc�e.
Five Council nter.ibers and seven Planning
Commission riembers equals twelve different
schedules.
3. Community conflicts - established school, .
church and comrnunity functions must be
recoc�nized.
4. Consultant conflicts - because their presence
is important, their schedules must be considered.
5. Staff preparation - while staff' s schedules
are the easiest to change, sufficient time
must be allowed between meetings to permit
adequate research and preparation. Incor_iplete
reports only delay decisions.
The last point should be stressed. Staff' s function,
in ray mind at least, is to provide technical reports
and research complete enough for the Planning
Commission and Council to make educated decisions.
That takes time. When the job is rushed, important
points may be missed, resulting in poor or inconsistent
decisions or, as is often the case, longer delays
later on in the game. The "let' s do it right the
first time" gang has two answers:
1. 6�hen decisions lead to Policy which then
becomes routine, take the matter out of the
full process and either establish or change the
procedure --- to let staff do it.
2. For matters that must go the full route, establish
realistic schedules and full written procedures
so the applicant knows what is expected at the
onset. This, I think, is what we have all been
trying to do and will be working hard to accomplish
over the next year.
(Continued)
. , RE6ULAR P4EETING OI' TIiE ORONO COUNCIL, JANUARY 9, 1978 Page 47
The staff' s problem with the current schedule is MEETIt1� SCHEDULES
the extremely short time between Planning Commission (Continued)
recomnendations and Council action. PZany tiries
matters reach the Council before staff can possibly
complete all reviews. In most cases, the Council
acts before the Planning Cor,unission minutes are
typed, much less approved.
The new year is a good time for improver.ment. �ae
have a new Building and Zoning secretary who has
not yet fallen into an established routine. The
engineering consultant is new. PZost of the
Planning Corunission members were recently appointed.
We will shortly have new subdivision regulations
that will provide for simplified and standardized
procedures.
Consider: Scheduling the Planning Comriission agendas
so the engineer could be present one meeting .
a month when major subc�ivisions and other
engineering concerns are heard.
Consider: The current schedule allows at most two
days between Planning Comr_�ission meeting
and Council agenda. This should be
extended to at least one week of working
time for proper review.
Consider: The above suggests back to back Planning
Coru:lission and Council meetings. Example:
Planning Cor,unission February 6; Council
February 7; staff time seven working days;
agenda February 17; Planning Commission
Februar_y 20 approves r.linutes of February 6;
Council February 21 hears Planning Commission
items from February 6 including approved
minutes.
Advantages: Psore time to review Planning Cor_unission
recomriendations and complete staff reports.
Approved minutes before Council action. '
Agendas go out on same day, no last minute
additions.
Disadvantages: Tuesday meetings for Council conflicts.
Copy machine demand (except that now most
building and zoning copying is done at the
time of the Planning Commission agenda. )
Consider: Revising the Council agenda so that buildinc�
and zoning items only are heard at one meeting
with other business only at the other meeting.
(Continued)
, �
• • REG!JLAR MEETING OF THE ORONO COUNCIL, JANUARY 9 , 1978 Page 48
Advantages : Similar staff time blocking and MEETIrdG SCHEDULES
Planning Cor:zmission minute approval (Continued)
as above. �
Engineer required at one meeting only. �
Regular business meeting would be short.
Disadvantages: Could delay needed actions.
Building and zoning meeting would be long.
Consider: Simply delaying any item from the Council
agenda until Planning Commission rlinute
approval. On the current schedule, this
would be as follows : Planning Corunission
February 6 ; Council February 13; Planning
Corunission February 20 approves minutes
of February 6; Council February 27 hears
Planning Commission items from February 6
including approved minutes.
Advantages: Simple system to initiate.
Gives staff 13 days for review.
�9orks with any meeting day schedule.
Disadvantages: Extends total period one week over
back to back schedule.
Retains weekly agenda day uproar.
Extremely prone to "short circuiting" to
the next week' s meeting.
Council PZeeting - January 9 , 1978
Paurus moved, Pesek seconded, to table the Council
and Planning Corunission schedule change until the
January 23, 1978 meeting for staff review. P�otion,
Ayes (5) - Nays (0) . _
Dick Benson, City Administrator, informed the City RESIGNATION
Council that P'icCombs-Knutson and Associates have . Mc Combs-Knutson, Assoc.
tendered their resignation as City Engineers for 1978.
Mayor Van Nest r.loved, Pesek seconded, to accept the
resignation of P'IcCombs-Knutson and Associates as
City Engineers. P�otion, Ayes (5) - Nays (0) .
Butler moved, Paurus seconded, to appoint Bonestroo, APPOINTMENT
Rosene, Anderlik and Associates as City Engineers Bonestroo, Rosene,
for the year 1978 and to authorize execution of the Anderlik, & Associates
contract to provide engineering services as presented.
Motion, Ayes (5) - Nays (0) . �
P�ayor Van Nest moved, Butler seconded, to adopt RESOLUTION #864
Resolution #864, A Resolution D�signating 1978 Appointments
Appointments For The Year 1978. P2otion, Ayes (5) -
Nays (0} .
, , REGULI�R T�ETING OF THE OROrIO COtJtICIL, JANUARY 9 , 1978 Page 49 �
An application fror.l the Department of Natural TANAGER LAKE CHANNEL
Resources was received for the. Tanager Lake
Bridge channel crossing for the Orono-Long
Lake interceptor.
Tsayor Van Nest moved, Butler seconded, to refer
the Dr1R application to the engineering firm of
Bonestroo, Rosene, Anderlik, & Associates for
review and recor.�u:lendation at the January 23, 1978
Council meeting. P4otion, Ayes (5) - Nays (0) .
Butler moved, tiassengale seconded, to approve the LICENSE
following license: PZotion, Ayes (5) - Nays (0) .
ilcGuire Plumbing & Heating - Plumber
Butler moved, Dsassengale seconded, that the All BILLS
Funds Accounts 1710 through 1781, 6085 through
6163, 19647 through 19664 and Liquor Store
Accounts 12274 through 12329, be paid. P4otion,
Ayes (5) - Nays (0) .
Paurus r.loved, Butler seconded, that the r.leeting ADJOURI�IMENT
be adj ourned at 10: 15 P.rs. P4otion, Ayes (5) -
Nays (0) .
� �1'1 �a,
, ��Tilliar.i B. Van Nest, PZayor
Attest• ;
�9alter . enson, Cler -Aclriinistrator �