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Home My WebLink About07-09-2007 Council PacketMINUTES OF THE ORONO CITY COUNCIL MEETING Monday, June 25, 2007 7:00 o’clock p.m. _____________________________________________________________________________________ ROLL The Orono City Council met on the above-mentioned date with the following members present: Mayor James White; Council Members Jim Murphy, Lili McMillan, Cynthia Bremer, and David Rahn; City Attorney Soren Mattick. Representing Staff were City Administrator Ron Moorse, Planning Director Mike Gaffron, Planner Melanie Curtis, City Engineer Tom Kellogg, and Recorder Jackie Young. Mayor White called the meeting to order at 7:00 p.m., followed by the Pledge of Allegiance. CONSENT AGENDA 1. APPROVE/AMEND Items 4, 5, 8, 9, 10, 11, and 12 were added to the Consent Agenda. Item 6A was added to the Agenda. Murphy moved, McMillan seconded, to approve the Consent Agenda as amended. VOTE: Ayes 5, Nays 0. APPROVAL OF MINUTES *2. REGULAR COUNCIL MEETING OF JUNE 11, 2007 Murphy moved, McMillan seconded, to approve the minutes of the June 11, 2007 Regular City Council meeting as submitted. VOTE: Ayes 5, Nays 0. PRESENTATION 3. SENIOR COMMUNITY SERVICES Donna Smith of the Gillespie Center gave a brief overview to the City Council on the services provided by the Mound Gillespie Center to the surrounding communities. Smith stated their enrollment has been increasing over the years and they are looking for funds which would enable them to expand their services. Ben Withart, SCS, thanked the City Council for their past support of the Gillespie Center and requested the Council look at increasing their support of the center in the coming year. Withart noted the center is funded by different fundraisers and various communities and serves an area of approximately 30,000 people. At the present time the center is requesting the various cities consider increasing their per capita support of the center to $6 per person and to authorize the mayor or another staff person to meet with and work with representatives from the other cities and the Gillespie Center. Bremer inquired what other city councils the center has visited. PAGE 1 of 6 Item #02 - CC Agenda - 07/09/07 Approval of Council Minutes 07/25/07 [Page 1 of 6] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, June 25, 2007 7:00 o’clock p.m. _____________________________________________________________________________________ (3. SENIOR COMMUNITY SERVICES, Continued) Withart stated they have visited with Minnetrista and Spring Park. Bremer inquired what type of interest the other cities have expressed. Withart indicated the reception has been warm but they have not received formal commitments from either of those two cities at the present time. Murphy thanked the members of the Gillespie Center for the services they provide to the community and commented that the services the center provides will continue to be important to the senior citizens in the future. Murphy noted that approximately 90 percent of the citizens that receive services currently from Gillespie are residents of Mound. Withart noted the facility is located in Mound and that they will also be asking the City of Mound for the $6 per resident contribution. Withart pointed out the City of Mound provides other services to the center at no cost, such as snow plowing in the winter. Jim Lundberg, Vice President of the Gillespie Center, noted the Tamarack Center has now closed and that the Meals on Wheels program for that area of Orono has been assigned to the Gillespie Center. Withart stated the majority of senior citizens now live in suburban Hennepin County rather than in Minneapolis or St. Paul and that a large number of retirees are also moving to this area. The Gillespie Center expects their services in the Orono area to continue to expand. Murphy inquired why the Tamarack Center was not able to make it financially. Withart stated the Tamarack Center lost approximately one-half of its funding last year and that they determined it would be more feasible to shift a couple of the more popular services to the Gillespie Center rather than continue to run the Tamarack Center at a deficit. Withart also indicated a number of Orono seniors also use the Plymouth Creek Senior Center. White noted the City would be starting their budget process in August and that they would be discussing this item at that time. Smith invited the Council members and City Staff to visit the Gillespie Center. Withart requested the Council also give some consideration to appointing a representative to work with the Gillespie Center. The City Council took no formal action on this item. PLANNING COMMISSION COMMENTS – DICK KROEGER, REPRESENTATIVE Kroeger had nothing to report but stated he would be available for questions. PAGE 2 of 6 Item #02 - CC Agenda - 07/09/07 Approval of Council Minutes 07/25/07 [Page 2 of 6] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, June 25, 2007 7:00 o’clock p.m. _____________________________________________________________________________________ PUBLIC COMMENTS None ZONING ADMINISTRATOR’S REPORT *4. #06-3196 PATRICK MCNAUGHTON/EDWARD HAMM, 1391 FOX STREET AND 1401 SHORELINE DRIVE – EXTEND PRELIMINARY PLAT APPROVAL – RESOLUTION NO. 5631 Murphy moved, McMillan seconded, to adopt RESOLUTION NO. 5631, a Resolution Granting a Six Month Extension to the Effective Period of Preliminary Plat Approval Established Per Resolution NO. 5489. VOTE: Ayes 5, Nays 0. *5. #07-3259 LAKE COUNTRY BUILDERS ON BEHALF OF KATHY AND GARY GANGSTEE, 1374 REST POINT ROAD – VARIANCE – RESOLUTION NO. 5632 Murphy moved, McMillan seconded, to adopt RESOLUTION NO. 5632, a Resolution Granting Variances and a Conditional Use Permit and Variance for the property located at 1374 Rest Point Road. VOTE: Ayes 5, Nays 0. 6. #07-3296 SUZANNE AND TERRY JOHNSON, 543 PARK LANE – VARIANCE – RESOLUTION NO. 5633 Suzanne Johnson, Applicant, was present. Bremer stated some members of the Planning Commission had a concern regarding the appearance of the entryway and that the stairs could be redesigned to meet the 10-foot setback. Curtis stated the applicants’ original survey did not reflect that the front entry stairs had an angled portion which encroached into the side yard. That angled portion results in an 8.3 foot setback where a 10-foot setback is required. Murphy inquired whether this application was before the City Council previously. Curtis stated this application as it relates to the overhangs was discussed during the public comment portion of a previous City Council meeting. Curtis stated the overhang had been included on the applicants’ plans the entire time but that City Staff did not catch it at the time it was before the Planning Commission. The overhang encroachment was noticed at the time the applicants applied for their building permit. Bremer stated if the entry came off the side rather than the front, they would be allowed to have a larger entryway. PAGE 3 of 6 Item #02 - CC Agenda - 07/09/07 Approval of Council Minutes 07/25/07 [Page 3 of 6] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, June 25, 2007 7:00 o’clock p.m. _____________________________________________________________________________________ (6. #07-3296 SUZANNE AND TERRY JOHNSON, 543 PARK LANE, Continued) White stated he is familiar with three homes in the area that are similar in design that have the entryway on the side. White commented that this design is more attractive and makes it more easily recognizable as an entrance. McMillan moved, Rahn seconded, to adopt RESOLUTION NO. 5633, a Resolution Granting Variances for the property located at 543 Park Lane. VOTE: Ayes 4, Nays 1, Bremer Opposed. 6A. #07-3295 JON AND JANENE HEIDORN, 3180 NORTH SHORE DRIVE – RESOLUTION NO. 5634 Peter Eskuche, Architect, and Janene Heidorn, Applicant, were present. Eskuche noted they are only requesting a lot width variance and that the rest of their plan complies with the City’s regulations. Kellogg stated it appears that the issues have been resolved that were raised earlier this morning regarding grading and drainage. Bremer expressed a concern regarding public notice on the application and inquired whether zoning items can be added to the city council agenda without notice being given to the public. Mattick stated any item can be added to a regular city council agenda without public notice and that there was a public hearing held at the Planning Commission, which is required under the City’s code. Bremer inquired whether any neighbors are opposed to this project. Heidorn stated they did speak with each neighbor and that they have signed off on the project. Heidorn noted one property is vacant and another neighbor is out of state. McMillan stated she did speak with the applicant in early June, who had requested they be put on the June 25th Council agenda. McMillan noted this application was on the consent agenda for the Planning Commission but that following that meeting an issue with the drainage was raised, which was addressed this morning with the City Engineer. Heidorn thanked City Staff for dealing with their drainage plan so promptly. Moorse stated Staff has had considerable discussion regarding applications appearing before the Council without the appropriate drainage and grading plans and Staff has concluded that the engineering information needs to be submitted at least two weeks prior to a council meeting to ensure that the city engineer has ample time to review the plans and that all issues need to be adequately addressed prior to the matter being placed on the agenda. Murphy recommended that the City Council discuss the protocol for the submittal of drainage and grading plans at their next work session. Murphy moved, Bremer seconded, to adopt RESOLUTIO NO. 5634, a Resolution Granting a Lot Width Variance for the property located at 3180 North Shore Drive. VOTE: Ayes 5, Nays 0. PAGE 4 of 6 Item #02 - CC Agenda - 07/09/07 Approval of Council Minutes 07/25/07 [Page 4 of 6] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, June 25, 2007 7:00 o’clock p.m. _____________________________________________________________________________________ MAYOR/COUNCIL REPORT Rahn stated he is very optimistic about the Dakota Rail Trail project commencing this fall. McMillan thanked Planner Gaffron for his efforts on reducing massing in the City and noted that Orono is years ahead of Minneapolis and other cities on regulating hardcover and massing. Bremer concurred that the City of Orono is doing a wonderful job of protecting the area lakes and the environment in general. White stated he received a phone call from former Council Member Bob Sansevere recently and that Sansevere thanked the City for recognizing his years of service. CITY ENGINEER’S REPORT City Engineer Kellogg stated City Staff and his office have worked out a schedule for submittal of grading and drainage plans that should work well. CITY ADMINISTRATOR’S REPORT 7. POST EMPLOYMENT HEALTH CARE SAVINGS PLAN ADJUSTMENT – RESOLUTION NO. 5635 Murphy stated he would like to see the City encourage a higher contribution than one percent in the future. Murphy moved, Bremer seconded, to adopt RESOLUTION NO. 5635, a Resolution Amending a Post-Employment Health Care Savings Plan and Amending the Personnel Policy to Reflect the Change. VOTE: Ayes 5, Nays 0. *8. SCHEDULE PLANNING COMMISSION INTERVIEWS Murphy moved, McMillan seconded, to schedule the Planning Commission candidate interviews for Monday, July 9, 2007, at 6:00 p.m. VOTE: Ayes 5, Nays 0. *9. PAY REQUEST NO. 1 – FERNDALE ROAD AND FOX STREET BRIDGE REPLACEMENTS Murphy moved, McMillan seconded, to approve Request for Payment No. 1 for the Ferndale Road and Fox Street Bridge Replacements project in the amount of $60,633.75 to Redstone Construction Co., Inc. VOTE: Ayes 5, Nays 0. PAGE 5 of 6 Item #02 - CC Agenda - 07/09/07 Approval of Council Minutes 07/25/07 [Page 5 of 6] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, June 25, 2007 7:00 o’clock p.m. _____________________________________________________________________________________ *10. LIQUIDATION FORFEITED VEHICLE Murphy moved, McMillan seconded, to approve the sale of a 1992 Lexus SC 300 through the Minneapolis Auto Auction. VOTE: Ayes 5, Nays 0. *11. HIRING OF PART-TIME COMMUNITY SERVICE OFFICER (CSO) Murphy moved, McMillan seconded, to approve the hiring of Nathan Swing at an entry level pay rate of $12.00 per hour for the Part-time CSO position. VOTE: Ayes 5, Nays 0. CITY ATTORNEY’S REPORT City Attorney Mattick reported that Building Inspector Lyle Oman did visit the Hollander residence and that substantial work has been done to the residence. Mattick stated Staff would be bringing this matter to the City Council at a work session prior to a certificate of occupancy being issued so a review of the work can be completed to ensure that the residence and property are in compliance with the court order and the City’s ordinances. *12. LICENSES & PERMITS Special Event 1. Applicant: Scott Bissen and Michelle Morey Event: Private party with music Location: 825 Tonkawa Road Date: Sunday, July 22, 2007 Time: 5:00 p.m. – 9:00 p.m., music from 6:30 p.m. – 8:30 p.m. Murphy moved, McMillan seconded, to approve the above license. VOTE: Ayes 5, Nays 0. *13. BILLS Murphy moved, McMillan seconded, to approve payment of the All Funds Account. VOTE: Ayes 5, Nays 0. ADJOURNMENT Murphy moved, Rahn seconded, to adjourn the Orono City Council meeting of June 25, 2007, at 8:06 p.m. ATTEST: ____________________________________ _________________________________________ Linda S. Vee, City Clerk James White, Mayor PAGE 6 of 6 Item #02 - CC Agenda - 07/09/07 Approval of Council Minutes 07/25/07 [Page 6 of 6] Item #03 - CC Agenda - 07/09/07 Lifesaving Award Presented to Taylor Adams [Page 1 of 2] Item #03 - CC Agenda - 07/09/07 Lifesaving Award Presented to Taylor Adams [Page 2 of 2] Item #04 - CC Agenda - 07/09/07 Dakota Rail Corridor Driveway Easement - Assessment Hearing [Page 1 of 19] Item #04 - CC Agenda - 07/09/07 Dakota Rail Corridor Driveway Easement - Assessment Hearing [Page 2 of 19] Item #04 - CC Agenda - 07/09/07 Dakota Rail Corridor Driveway Easement - Assessment Hearing [Page 3 of 19] Item #04 - CC Agenda - 07/09/07 Dakota Rail Corridor Driveway Easement - Assessment Hearing [Page 4 of 19] Item #04 - CC Agenda - 07/09/07 Dakota Rail Corridor Driveway Easement - Assessment Hearing [Page 5 of 19] Item #04 - CC Agenda - 07/09/07 Dakota Rail Corridor Driveway Easement - Assessment Hearing [Page 6 of 19] Item #04 - CC Agenda - 07/09/07 Dakota Rail Corridor Driveway Easement - 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CC Agenda - 07/09/07 File #07-3290 [Total Pages 37] Item #08 - CC Agenda - 07/09/07 File #07-3290 [Total Pages 37] Item #08 - CC Agenda - 07/09/07 File #07-3290 [Total Pages 37] Item #08 - CC Agenda - 07/09/07 File #07-3290 [Total Pages 37] Item #08 - CC Agenda - 07/09/07 File #07-3290 [Total Pages 37] Item #08 - CC Agenda - 07/09/07 File #07-3290 [Total Pages 37] Item #08 - CC Agenda - 07/09/07 File #07-3290 [Total Pages 37] Item #08 - CC Agenda - 07/09/07 File #07-3290 [Total Pages 37] Item #08 - CC Agenda - 07/09/07 File #07-3290 [Total Pages 37] Item #08 - CC Agenda - 07/09/07 File #07-3290 [Total Pages 37] Item #08 - CC Agenda - 07/09/07 File #07-3290 [Total Pages 37] Item #08 - CC Agenda - 07/09/07 File #07-3290 [Total Pages 37] Item #08 - CC Agenda - 07/09/07 File #07-3290 [Total Pages 37] Item #08 - CC Agenda - 07/09/07 File #07-3290 [Total Pages 37] Item #08 - CC Agenda - 07/09/07 File #07-3290 [Total Pages 37] Item #08 - CC Agenda - 07/09/07 File #07-3290 [Total Pages 37] Item #08 - CC Agenda - 07/09/07 File #07-3290 [Total Pages 37] Item #08 - CC Agenda - 07/09/07 File #07-3290 [Total Pages 37] Item #08 - CC Agenda - 07/09/07 File #07-3290 [Total Pages 37] Item #08 - CC Agenda - 07/09/07 File #07-3290 [Total Pages 37] Item #08 - CC Agenda - 07/09/07 File #07-3290 [Total Pages 37] Item #08 - CC Agenda - 07/09/07 File #07-3290 [Total Pages 37] Item #08 - CC Agenda - 07/09/07 File #07-3290 [Total Pages 37] Item #08 - CC Agenda - 07/09/07 File #07-3290 [Total Pages 37] Item #08 - CC Agenda - 07/09/07 File #07-3290 [Total Pages 37] Item #08 - CC Agenda - 07/09/07 File #07-3290 [Total Pages 37] Item #08 - CC Agenda - 07/09/07 File #07-3290 [Total Pages 37] Item #08 - CC Agenda - 07/09/07 File #07-3290 [Total Pages 37] Item #08 - CC Agenda - 07/09/07 File #07-3290 [Total Pages 37] Item #08 - CC Agenda - 07/09/07 File #07-3290 [Total Pages 37] Item #08 - CC Agenda - 07/09/07 File #07-3290 [Total Pages 37] Item #08 - CC Agenda - 07/09/07 File #07-3290 [Total Pages 37] Item #09 - CC Agenda - 07/09/07 Proclamation - National Night Out[Page 1 of 2] Item #09 - CC Agenda - 07/09/07 Proclamation - National Night Out[Page 2 of 2] Item #10 - CC Agenda - 07/09/07 Accept Resignation of Police Office Manager Anne Otto [Page 1 of 1] Item #11 - CC Agenda - 07/09/07 Request to Promote Jessica Werder to Office Manager [Page 1 of 1] Item #12 - CC Agenda - 07/09/07 Restructuring of Planning & Zoning Department [Page 1 of 2] Item #12 - CC Agenda - 07/09/07 Restructuring of Planning & Zoning Department [Page 2 of 2] Item #13 - CC Agenda - 07/09/07 FMetro Transit Park & Ride Grant Application [Page 1 of 2] Item #13 - CC Agenda - 07/09/07 FMetro Transit Park & Ride Grant Application [Page 2 of 2] Item #14 - CC Agenda - 07/09/07 Licenses & Permits [Page 1 of 6 ] Item #14 - CC Agenda - 07/09/07 Licenses & Permits [Page 2 of 6 ] Item #14 - CC Agenda - 07/09/07 Licenses & Permits [Page 3 of 6 ] Item #14 - CC Agenda - 07/09/07 Licenses & Permits [Page 4 of 6 ] Item #14 - CC Agenda - 07/09/07 Licenses & Permits [Page 5 of 6 ] Item #14 - CC Agenda - 07/09/07 Licenses & Permits [Page 6 of 6 ]