HomeMy WebLinkAbout04-14-2008 Council Packet Agenda for Council Meeting Set for Monday, April 14, 2008, 7:00 P.M.
Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356
952-249-4600 / www.ci.orono.mn.us
Roll Call
Pledge of Allegiance
Consent Agenda
1. Consent agenda items, including (*) asterisk items, are considered to be routine items to be enacted
upon by one motion by the City Council under this section of the agenda. Items on the Consent
Agenda are reviewed in total by the City Council and may be approved through one motion with no
further discussion by the Council. Any item may be removed by any Council Member, staff
member or person from the public for separate consideration. If you wish to remove any item from
the Consent Agenda, please state the item number and description of the item. Memos regarding
each of the Agenda items are available in the Public Packet - located on the counter near the sign in
sheet.
Approval of Minutes
* 2. Regular Council Meeting of March 24, 2008
Presentations
3. Introduction of Long Lake Fire Chief
Discussion Item
4. Carmans Bay Milfoil Treatment
Planning Commission Comments – Michelle Winer, Representative
Public Comments – (Limit 5 Minutes Per Person)
Zoning Administrator's Report
* 5. #07-3305 Lake Country Builders on behalf of James Zimmerman, 2745 Shadywood Road –
Variance – Resolution
6. #08-3335 Douglas W. and Margaret S. Franchot, 2010 Colin Drive – Variance
* 7. #08-3338 Thomas and Katherine Ziegler, 2264 Shadywood Road – Variance – Resolution
8. #08-3351 Barry Tanner on behalf of Brook Investment Group, LLC, B-1 Zoning District –
Zoning Code Amendment
* 9. #08-3354 Kern Hoppe, 1150 Wyndmere Road – Renewal of Preliminary Plat – Resolution
10. #08-3350 J. Sven Gustafson for Frederick Peters, 3127 Casco Circle – Variances
Mayor/Council Report
City Engineer’s Report
City Administrator's Report
11. Accept Resignation of IT Technician Phillip Gimber
12. Authorization to Purchase Vehicle
Agenda for Council Meeting Set for Monday, April 14, 2008, 7:00 P.M.
Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356
952-249-4600 / www.ci.orono.mn.us
13. Creation of Standing Committees
City Attorney's Report
14. Liquor Compliance Checks
15. Licenses & Permits
Garbage Hauler License
Special Event
16. Transient Merchant License and Extension Request
* 17. Bills
Upcoming Issues and Events
2008
04/14 - Council Meeting, Monday, 7:00 p.m.
04/15 - Council Work Session, Tuesday, 6:15 p.m.
04/16 - Local Board of Appeal and Equalization, Wednesday, 7:00 p.m.
04/20 - Orono Community Event, “Keeping it Cool: Climate Change-Minnesota Impacts & Solutions,
Sunday, 6:00 p.m.
04/21 - Planning Commission Meeting, Monday, 6:00 p.m. (Council Liaison – Dave Rahn)
04/26 - Spring Cleanup Day, Saturday, 8:00 a.m.-2:00 p.m.
04/28 - Council Meeting, Monday, 7:00 p.m.
04/29 - Council Work Session, Tuesday, 6:15 p.m.
05/07 – Planning Commission Work Session, Wednesday, 5:30 p.m.
05/03 – Spring Cleanup Day, Construction Debris Only, Saturday, 8:00 a.m.-2:00 p.m.
05/12 – Council Meeting, Monday, 7:00 p.m.
05/13 – Council Work Session, Tuesday, 6:15 p.m.
05/16 – Leaf and Grass Disposal, Friday, 9:00 a.m.-3:00 p.m.
05/17 – Leaf and Grass Disposal, Saturday, 9:00 a.m.-3:00 p.m.
05/19 – Planning Commission Meeting, Monday, 6:00 p.m. (Council Liaison – Jim Murphy)
05/23 – Leaf and Grass Disposal, Friday, 9:00 a.m.-3:00 p.m.
05/24 – Leaf and Grass Disposal, Saturday, 9:00 a.m.-3:00 p.m.
05/26 – HOLIDAY-Observance of Memorial Day
05/27 – Council Meeting, Tuesday, 7:00 p.m.
05/28 – Council Work Session, Wednesday, 6:15 p.m.
05/30 – Leaf and Grass Disposal, Friday, 9:00 a.m.-3:00 p.m.
05/31 – Leaf and Grass Disposal, Saturday, 9:00 a.m.-3:00 p.m.
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, March 24, 2008
7:00 o’clock p.m.
__________________________________________________________________________________
ROLL
The Orono City Council met on the above mentioned date with the following members present:
Mayor James White, Council Members Jim Murphy, Lili McMillan, Cynthia Bremer, and David
Rahn; City Attorney Soren Mattick. Representing Staff were City Administrator Ron Moorse,
Assistant City Administrator for Long-Term Strategy Mike Gaffron, City Engineer Tom Kellogg, and
Recorder Jackie Young.
Mayor White called the meeting to order at 7:00 p.m., followed by the Pledge of Allegiance.
CONSENT AGENDA
Item Nos. 5 through 14 were added to the Consent Agenda.
Murphy moved, Rahn seconded, to approve the Consent Agenda as amended. VOTE: Ayes 5,
Nays 0.
APPROVAL OF MINUTES
*2. REGULAR COUNCIL MEETING OF MARCH 10, 2008
Murphy moved, Rahn seconded, to approve the minutes of the March 10, 2008, City Council
meeting as submitted. VOTE: Ayes 5, Nays 0.
RECOGNITIONS AND DONATIONS
3. RESIGNATION OF BUILDING INSPECTOR BRUCE VANG – RESOLUTION NO.
5738
Mayor White, on behalf of the City of Orono, commended Bruce Vang on his 15 years of dedicated
service to the City.
Bremer moved, McMillan seconded, to accept the resignation of Bruce Vang, Building
Inspector, effective March 25, 2008, and to adopt RESOLUTION NO. 5738, a Resolution
Recognizing Bruce Vang for his Dedicated Service to the City as Building Inspector. VOTE:
Ayes 5, Nays 0.
PLANNING COMMISSION COMMENTS – KIM KANG, REPRESENTATIVE
Kim Kang stated she had nothing to report but would be available for questions.
PUBLIC COMMENTS
James Murphy, 30 Orono Orchard Road, commended the Orono Public Works Department for their
excellent work snow plowing this year.
PAGE 1 of 5
Item #02 - CC Agenda - 04/14/08
Approval of Council Minutes 03/24/08 [Page 1 of 5]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, March 24, 2008
7:00 o’clock p.m.
__________________________________________________________________________________
ZONING ADMINISTRATOR’S REPORT
*4. #08-3298 875 WBW LLC, 875 WAYZATA BOULEVARD WEST – EXTEND FINAL
PLAT APPROVAL – RESOLUTION NO. 5739
Murphy moved, Rahn seconded, to adopt RESOLUTION NO. 5739, a Resolution Granting a
One Year Extension of General Development Plan Approval and Final Plat Approval for the
Plat of Orono Villas Granted Per Resolution NO. 5676. VOTE: Ayes 5, Nays 0.
MAYOR/COUNCIL REPORT
McMillan reported she has been asked to sit on the LMCD Save the Lake Committee and that she will
be attending the meeting in April. McMillan indicated she has recommended that the LMCD update
their policy on spending.
Bremer indicated she appreciated the upcoming events memo that was distributed by staff member
Rachel Dodge recently and suggested the information be distributed to the general public.
Moorse noted the upcoming events would be included in the upcoming City newsletter and on the
City’s web site. Moorse indicated Staff is looking at other options for disseminating that type of
information to the general public.
Murphy reported that Randy Gilbert is the new host of the cable TV news show in this area.
White noted that the Gillipsie Center has an event that they will be hosting on April 10th. White
encouraged the Council to make plans to attend if at all possible.
CITY ENGINEER’S REPORT
Kellogg stated he has nothing to report.
White commended the Orono Public Works Department for their excellent service work on the City’s
vehicles over the years.
CITY ADMINISTRATOR’S REPORT
*5. AUTHORIZATION TO ACCEPT 2008 DODGE CHARGER
Murphy moved, Rahn seconded, to approve the acceptance of one 2008 Dodge Charger from
Nelson Chrysler Dodge of Fergus Falls, Minnesota, for the invoice price of $21,949.00. VOTE:
Ayes 5, Nays 0.
*6. APPROVAL OF ARCHITECTURAL SERVICES
Murphy moved, Rahn seconded, to approve Phillip Johnson Architect for architectural services
pertaining to the expansion of the police department. Services and fees not to exceed 6.5 percent
of the construction costs. Proposal for architectural services attached. ($25,350 based on a
construction cost of $390,000.00). VOTE: Ayes 5, Nays 0.
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Item #02 - CC Agenda - 04/14/08
Approval of Council Minutes 03/24/08 [Page 2 of 5]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, March 24, 2008
7:00 o’clock p.m.
__________________________________________________________________________________
(*6. APPROVAL OF ARCHITECTURAL SERVICES, Continued)
Murphy moved, Rahn seconded, to approve payment of $1,000.00 to Phillip Johnson as a
retainer for architectural services. VOTE: Ayes 5, Nays 0.
*7. GOLF COURSE FEE ADJUSTMENTS – RESOLUTION NO. 5740
Murphy moved, Rahn seconded, to adopt RESOLUTION NO. 5740, a Resolution Amending the
2008 Fee Schedule. VOTE: Ayes 5, Nays 0.
*8. APPROVE REPLACEMENT OF VEHICLES FOR PUBLIC WORKS DEPARTMENT
Murphy moved, Rahn seconded, to accept quote of $33,512.99 plus sales tax from Elk River
Ford, for purchase of a 2008 Ford cab/chassis, to be funded from the 2008 Equipment Outlay
Fund. VOTE: Ayes 5, Nays 0.
Murphy moved, Rahn seconded, to accept quote of $20,928.61 plus sales tax from Aspen
Equipment, for purchase of a 2008 Henderson box and hydraulics, and nine foot Western Plow,
and eight foot Fink roll sander to be funded from the 2008 Equipment Outlay Fund. VOTE:
Ayes 5, Nays 0.
Murphy moved, Rahn seconded, to accept quote of $20,301.77 plus sales tax from Elk River
Ford, for the purchase of a 2008 Ford ¾ ton pickup, to be funded from the 2008 Equipment
Outlay Fund. VOTE: Ayes 5, Nays 0.
Murphy moved, Rahn seconded, to authorize the disposal of the vehicles to be replaced at the
Hennepin County Auction. VOTE: Ayes 5, Nays 0.
*9. ACCEPT QUOTATIONS FOR EMERGENCY GENERATOR AT LIFT STATION 6
(2478 CASCO POINT ROAD)
Murphy moved, seconded, to accept the quotation in the amount of $15,800.00 from Katolight
Corporation, Mankato, Minnesota, for emergency standby generator for Lift Station 6. This
expenditure is a total of $15,800.00 with funding from the Sewer Fund and approval of the
appropriate year 2008 budget adjustment to reflect this expenditure. VOTE: Ayes 5, Nays 0.
*10. ACCEPT QUOTATIONS FOR UPGRADE OF GRINDER STATION 7 (2472
CARMAN STREET)
Murphy moved, Rahn seconded, to accept the quotation in the amount of $8900.00 from Valley
Rich Company of Chaska, Minnesota, for excavation work at Grinder Station 7. VOTE: Ayes
5, Nays 0.
Murphy moved, Rahn seconded, to accept the quotation in the amount of $5100.00 from Electric
Resource Contractors of Minneapolis, Minnesota, for electrical work at Grinder Station 7.
VOTE: Ayes 5, Nays 0.
PAGE 3 of 5
Item #02 - CC Agenda - 04/14/08
Approval of Council Minutes 03/24/08 [Page 3 of 5]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, March 24, 2008
7:00 o’clock p.m.
__________________________________________________________________________________
(*10. ACCEPT QUOTATIONS FOR UPGRADE OF GRINDER STATION 7, Continued)
Murphy moved, Rahn seconded, to accept the quotation in the amount of $26,500.00 from
Quality Flow Systems, Inc., of New Prague, Minnesota, for new pumps, control panel, wet well,
at Grinder Station 7. These three expenditures are a total of $40,500.00 with funding from the
Sewer Fund and approval of the appropriate year 2008 budget adjustment to reflect this
expenditure. VOTE: Ayes 5, Nays 0.
*11. ACCEPT QUOTATION FOR PARK MOWING SERVICES
Murphy moved, Rahn seconded, to accept the quotation from Meyer’s Outdoor Services of
Delano, Minnesota, for park mowing services for the 2008, 2009, and 2010 seasons in the amount
of $49,800.00. VOTE: Ayes 5, Nays 0.
*12. EXTENSION OF AGREEMENT WITH HENNEPIN COUNTY FOR ASSESSING
SERVICES
Murphy moved, Rahn seconded, to approve an extension of the contract with Hennepin County
for assessing services for an additional four-year term. VOTE: Ayes 5, Nays 0.
*13. REAPPOINTMENT OF PLANNING COMMISSIONERS
Murphy moved, Rahn seconded, to reappoint Kim Kang and Jaye Ann Zullo to the Planning
Commission for three-year terms (April 1, 2008, through March 31, 2011). VOTE: Ayes 5,
Nays 0.
*14. RESIGNATION OF RON MOORSE FROM HIS POSITION AS CITY
ADMINISTRATOR
City Administrator Ron Moorse stated, “It has been a privilege to serve the City of Orono for 16 years.
I have truly appreciated the opportunity to work with many great people, both staff and council. I will
take many great memories with me.”
Murphy moved, Rahn seconded, to accept the resignation of Ron Moorse from his position as
City Administrator, effective May 15, 2008, and to authorize Mayor White to sign the separation
agreement. VOTE: Ayes 5, Nays 0.
CITY ATTORNEY’S REPORT
Mattick reported on the Torrens proceeding concerning the lots located on Crystal Bay Road. Mattick
stated there are potentially 125 lots that the City would need to obtain title work on, with the cost that
would have to be incurred by the City being in the neighborhood of $25,000 to $30,000 in title fees.
Mattick indicated in order to proceed forward with the Torrens action, it would be necessary to
undertake the title work.
*15. LICENSES & PERMITS
None
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Item #02 - CC Agenda - 04/14/08
Approval of Council Minutes 03/24/08 [Page 4 of 5]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, March 24, 2008
7:00 o’clock p.m.
__________________________________________________________________________________
*16. BILLS
Murphy moved, Rahn seconded, to approve payment of the All Funds Account. VOTE: Ayes 5,
Nays 0.
ADJOURNMENT
Murphy moved, McMillan seconded, to adjourn the Orono City Council meeting at 7:37 p.m.
ATTEST:
______________________________________ ____________________________________
Linda S. Vee, City Clerk James M. White, Mayor
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Item #10 - CC Agenda - 04/14/08
File #08-3350 [Total Pages 32]
Item #10 - CC Agenda - 04/14/08
File #08-3350 [Total Pages 32]
Item #10 - CC Agenda - 04/14/08
File #08-3350 [Total Pages 32]
Item #10 - CC Agenda - 04/14/08
File #08-3350 [Total Pages 32]
Item #10 - CC Agenda - 04/14/08
File #08-3350 [Total Pages 32]
Item #10 - CC Agenda - 04/14/08
File #08-3350 [Total Pages 32]
Item #10 - CC Agenda - 04/14/08
File #08-3350 [Total Pages 32]
Item #10 - CC Agenda - 04/14/08
File #08-3350 [Total Pages 32]
Item #10 - CC Agenda - 04/14/08
File #08-3350 [Total Pages 32]
Item #10 - CC Agenda - 04/14/08
File #08-3350 [Total Pages 32]
Item #10 - CC Agenda - 04/14/08
File #08-3350 [Total Pages 32]
Item #10 - CC Agenda - 04/14/08
File #08-3350 [Total Pages 32]
Item #10 - CC Agenda - 04/14/08
File #08-3350 [Total Pages 32]
Item #10 - CC Agenda - 04/14/08
File #08-3350 [Total Pages 32]
Item #10 - CC Agenda - 04/14/08
File #08-3350 [Total Pages 32]
Item #10 - CC Agenda - 04/14/08
File #08-3350 [Total Pages 32]
Item #10 - CC Agenda - 04/14/08
File #08-3350 [Total Pages 32]
Item #10 - CC Agenda - 04/14/08
File #08-3350 [Total Pages 32]
Item #10 - CC Agenda - 04/14/08
File #08-3350 [Total Pages 32]
Item #10 - CC Agenda - 04/14/08
File #08-3350 [Total Pages 32]
Item #10 - CC Agenda - 04/14/08
File #08-3350 [Total Pages 32]
Item #10 - CC Agenda - 04/14/08
File #08-3350 [Total Pages 32]
Item #10 - CC Agenda - 04/14/08
File #08-3350 [Total Pages 32]
Item #10 - CC Agenda - 04/14/08
File #08-3350 [Total Pages 32]
Item #10 - CC Agenda - 04/14/08
File #08-3350 [Total Pages 32]
Item #10 - CC Agenda - 04/14/08
File #08-3350 [Total Pages 32]
Item #10 - CC Agenda - 04/14/08
File #08-3350 [Total Pages 32]
Item #10 - CC Agenda - 04/14/08
File #08-3350 [Total Pages 32]
Item #11 - CC Agenda - 04/14/08
Accept Resignation of IT Technician [Page 1 of 2]
Item #11 - CC Agenda - 04/14/08
Accept Resignation of IT Technician [Page 2 of 2]
Item #12 - CC Agenda - 04/14/08
Authorization to Purchase Vehicle [Page 1 of 1]
Item #13 - CC Agenda - 04/14/08
Creation of Standing Committees [Page 1 of 1]
Item #14 - CC Agenda - 04/14/08
Liquor Compliance Checks [Page 1 of 1]
Item #15 - CC Agenda - 04/14/08
Licenses & Permits [Page 1 of 4]
Item #15 - CC Agenda - 04/14/08
Licenses & Permits [Page 2 of 4]
Item #15 - CC Agenda - 04/14/08
Licenses & Permits [Page 3 of 4]
Item #15 - CC Agenda - 04/14/08
Licenses & Permits [Page 4 of 4]
Item #16 - CC Agenda - 04/14/08
Transient Merchant License [Page 1 of 6]
Item #16 - CC Agenda - 04/14/08
Transient Merchant License [Page 2 of 6]
Item #16 - CC Agenda - 04/14/08
Transient Merchant License [Page 3 of 6]
Item #16 - CC Agenda - 04/14/08
Transient Merchant License [Page 4 of 6]
Item #16 - CC Agenda - 04/14/08
Transient Merchant License [Page 5 of 6]
Item #16 - CC Agenda - 04/14/08
Transient Merchant License [Page 6 of 6]
Item #17 - CC Agenda - 04/14/08
Bills [Page 1 of 12]
Item #17 - CC Agenda - 04/14/08
Bills [Page 2 of 12]
Item #17 - CC Agenda - 04/14/08
Bills [Page 3 of 12]
Item #17 - CC Agenda - 04/14/08
Bills [Page 4 of 12]
Item #17 - CC Agenda - 04/14/08
Bills [Page 5 of 12]
Item #17 - CC Agenda - 04/14/08
Bills [Page 6 of 12]
Item #17 - CC Agenda - 04/14/08
Bills [Page 7 of 12]
Item #17 - CC Agenda - 04/14/08
Bills [Page 8 of 12]
Item #17 - CC Agenda - 04/14/08
Bills [Page 9 of 12]
Item #17 - CC Agenda - 04/14/08
Bills [Page 10 of 12]
Item #17 - CC Agenda - 04/14/08
Bills [Page 11 of 12]
Item #17 - CC Agenda - 04/14/08
Bills [Page 12 of 12]