HomeMy WebLinkAbout01-28-2008 Council Packet Agenda for Council Meeting Set for Monday, January 28, 2008, 7:00 P.M.
Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356
952-249-4600 / www.ci.orono.mn.us
Roll Call
Pledge of Allegiance
Consent Agenda
1. Consent agenda items, including (*) asterisk items, are considered to be routine items to be enacted
upon by one motion by the City Council under this section of the agenda. Items on the Consent
Agenda are reviewed in total by the City Council and may be approved through one motion with no
further discussion by the Council. Any item may be removed by any Council Member, staff
member or person from the public for separate consideration. If you wish to remove any item from
the Consent Agenda, please state the item number and description of the item. Memos regarding
each of the Agenda items are available in the Public Packet - located on the counter near the sign in
sheet.
Approval of Minutes
* 2. Regular Council Meeting of January 14, 2008
Presentation
3. Natural Resource Inventory – David Thill, Hennepin County Department of Environmental
Services
Donations and Recognitions
4. Accept Donation
Planning Commission Comments – Dick Kroeger, Representative
Public Comments – (Limit 5 Minutes Per Person)
Zoning Administrator's Report
5. #08-3341 City of Orono – Amend Municipal Code: Fees and Escrows – Ordinance
* 6. #08-3348 Landform, Inc., 743, 745, 756, 758, 764 & 766 Bridgewater Drive – Certificate of
Correction for Stonebay Fourth Addition – Resolution
Mayor/Council Report
City Engineer’s Report
City Administrator's Report
7. Purchase of Software for Property-Related Data Management (PermitWorks) and GIS Mapping
Interface (Infraseek)
8. Authorize Submittal of 2008 Municipal Recycling Grant Application – Resolution
9. Approval for Disposal of Copiers
10. Purchase of Network Server for Police Department
11. Amend Credit Card Use Policy
City Attorney's Report
Agenda for Council Meeting Set for Monday, January 28, 2008, 7:00 P.M.
Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356
952-249-4600 / www.ci.orono.mn.us
12. Licenses & Permits
Special Event Permit
Tobacco
* 13. Bills
Upcoming Issues and Events
2008
01/28 - Council Meeting, Monday, 7:00 p.m.
01/29 - Council Work Session, Tuesday, 6:15 p.m.
02/06 - Planning Commission Work Session, Wednesday, 5:30 p.m.
02/11 - Council Meeting, Monday, 7:00 p.m.
02/12 - Council Work Session, Tuesday, 6:15 p.m.
02/18 - HOLIDAY, Monday, Presidents’ Day
02/19 - Planning Commission Meeting, Tuesday, 6:00 p.m. (Council Liaison – Cynthia Bremer)
02/25 - Council Meeting, Monday, 7:00 p.m.
02/26 - Council Work Session, Tuesday, 6:15 p.m.
03/05 - Planning Commission Work Session, Wednesday, 5:30 p.m.
03/10 - Council Meeting, Monday, 7:00 p.m.
03/11 - Council Work Session, Tuesday, 6:15 p.m.
03/17 - Planning Commission Meeting, Tuesday, 6:00 p.m. (Council Liaison – Mayor White)
03/24 - Council Meeting, Monday, 7:00 p.m.
03/25 - Council Work Session, Tuesday, 6:15 p.m.
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, January 14, 2008
7:00 o’clock p.m.
___________________________________________________________________________________
ROLL
The Orono City Council met on the above-mentioned date with the following members present: Mayor
James White, Council Members Jim Murphy, Lili McMillan, Cynthia Bremer and David Rahn; City
Attorney Soren Mattick. Representing Staff were City Administrator Ron Moorse, Assistant City
Administrator for Long-Term Strategy Mike Gaffron, Planning and Zoning Coordinator Melanie Curtis,
Planner Evelyn Turner, City Engineer Tom Kellogg, and Recorder Jackie Young.
Mayor White called the meeting to order at 7:00 o’clock p.m., followed by the Pledge of Allegiance.
CONSENT AGENDA
Item Nos. 10 through 17 were added to the Consent Agenda.
Murphy moved, McMillan seconded, to approve the Consent Agenda as amended. VOTE:
Ayes 5, Nays 0.
APPROVAL OF MINUTES
*2. REGULAR COUNCIL MEETING OF DECEMBER 10, 2007
Murphy moved, McMillan seconded, to approve the minutes of the December 10, 2007, City
Council meeting as submitted. VOTE: Ayes 5, Nays 0.
PUBLIC HEARING – 7:00 P.M.
3. APPROVE CAPITAL IMPROVEMENT PLAN AND CONFIRM INTENT TO ISSUE
BONDS
Murphy moved, McMillan seconded, to continue the public hearing on the 5-Year Capital
Improvement Plan. VOTE: Ayes 5, Nays 0.
4. APPROVE STREET RECONSTRUCTION PLAN AND CONFIRM INTENT TO ISSUE
BONDS – RESOLUTION NO. 5713
White opened the public hearing at 7:06 p.m.
Moorse stated this matter concerns the City’s five year street reconstruction plan and the financing of
those projects. In 2006, staff inventoried the City’s streets, determined what repairs/improvements were
necessary and the costs associated with those improvements, which were then compiled into the City’s
street reconstruction plan. The street improvements have been prioritized. Any upgrades or repairs to
the City’s utility system have also have been identified so those repairs may be done in conjunction with
the street repairs.
Moorse stated in order for the City to fund the various improvements, it is necessary for the City to sell
bonds. The increased levy for the debt service on the bonds will result in a $12.53 per year property tax
increase on a home valued at $724,000 and a $18.07 per year property tax increase on a home valued at
$1,000,000.
____________________________________________________________________________
PAGE 1 of 7
Item #02 - CC Agenda - 01/28/07
Approval of Council Minutes 01/14/08 [Page 1 of 7]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, January 14, 2008
7:00 o’clock p.m.
___________________________________________________________________________________
(4. APPROVE STREET RECONSTRUCTION PLAN, Continued)
David Runkle, 2686 Casco Point Road, noted Casco Point Road is scheduled to undergo total
reconstruction in the near future, and asked whether it would be possible to have the utilities buried in
conjunction with that work. Runkle noted there are costs associated with the above-ground utilities,
such as tree trimming and other maintenance and repair work, which would be eliminated if they were
buried.
White stated the City would look into that option and determine the costs associated with that.
Mayor White closed the public hearing at 7:17 p.m.
Murphy noted Casco Point Road would be completed in 2009 and 2010 but that Orono Orchard Road
would not be undergoing any work for a number of years. Murphy stated he did receive some public
comments regarding the City’s bonding of these projects and that those citizens did not raise any
objections to those costs.
Rahn moved, McMillan seconded, to adopt RESOLUTION NO. 5713, a Resolution Approving
Street Reconstruction Plan and Confirming Intent to Issue Bonds. VOTE: Ayes 5, Nays 0.
PLANNING COMMISSION COMMENTS – RALPH KEMPF, REPRESENTATIVE
Kempf stated he has heard that Tonka Bay is discussing the possibility of a trail and a connection to the
future Dakota Rail Trail along County Road 19. Kempf stated he would like the City Council to
consider doing some improvements to the Navarre area in conjunction with that trail and to consider all
its options for the financing of those improvements.
White noted that the City Council has approved of a County Road 19 trail grant application on tonight’s
consent agenda. White stated the City has been meeting with the cities of Tonka Bay and Shorewood
regarding the County Road 19 Trail project and that the Council feels the trail improvements could be
done at the time the County upgrades the roads.
McMillan stated the desire for the trail is to connect the downtown area of each city to allow safe
pedestrian and bicycle traffic.
PUBLIC COMMENTS
None
ZONING ADMINISTRATOR’S REPORT
*5. #07-3324 ANN MAXFIELD, 4175 NORTH SHORE DRIVE – VARIANCE –
RESOLUTION NO. 5714
Murphy moved, McMillan seconded, to adopt RESOLUTION NO. 5714, a Resolution Granting a
Variance for the Property Located at 4175 North Shore Drive. VOTE: Ayes 5, Nays 0.
____________________________________________________________________________
PAGE 2 of 7
Item #02 - CC Agenda - 01/28/07
Approval of Council Minutes 01/14/08 [Page 2 of 7]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, January 14, 2008
7:00 o’clock p.m.
___________________________________________________________________________________
6. #07-3332 PRC DEVELOPMENT COMPANY ON BEHALF OF STONEGATE FARM,
INC., 2940 SIXTH AVENUE NORTH – PRELIMINARY PLAT AND PRD – RESOLUTION
NO. 5715
Susan Seeland, PRC Development, was present.
Turner stated the issue that was discussed at length at the last City Council meeting was that the County
had requested an additional 20 feet of right-of-way along Sixth Avenue North and additional right-of-
way along Homestead Trail. Since that time, the City Attorney has reviewed this issue and has stated
that if the Council feels this project will not create the need for an increased size in the road to handle
the additional volume of traffic, the City does not need to require the dedication of additional road right-
of-way.
Murphy stated in his view he does not see the necessity of widening Homestead Trail in the future.
Turner stated the County views Homestead Trail as the only north/south connection between Plymouth
and Independence and that it connects two county roads, which may require the widening of Homestead
Trail at some point in the future.
Murphy stated he does not feel it is the only north/south connection and in his view there are plenty of
other roads that could be utilized for that purpose. Murphy questioned the viability of widening this
roadway given the topography in the area.
McMillan concurred that given the logistics of Homestead Road and the surrounding topography, in her
view it is unrealistic to widen that road.
Seeland indicated it was the additional right-of-way along County Road 6 that impacted their proposed
septic system and that the issue along Homestead was the future construction of a trail.
Bremer noted the City Attorney has indicated in his January 11th letter that if the additional dedication
of right-of-way is needed as a result of the approval of the subdivision and the traffic the subdivision
would generate, the City should require the additional right-of-way, but that it appears this subdivision
will not generate the volume of traffic that would necessitate the additional right-of-way.
White noted widening of Homestead Trail is not spelled out in any of the neighboring cities’
comprehensive plans and that in his opinion it is very unlikely the road would be widened in the future.
Turner noted the resolution does not require the dedication of any additional right-of-way only a trail
easement.
Murphy moved, Rahn seconded, to adopt RESOLUTION NO. 5715, a Resolution Granting
Preliminary Approval of a Class II Subdivision and of a Planned Residential Development for
Property Located at 2940 Sixth Avenue North. VOTE: Ayes 5, Nays 0.
*7. #07-3334 KEVIN AND DENISE REILLY, 3405 HIGH LANE – PRELIMINARY PLAT –
RESOLUTION NO. 5716
Murphy moved, McMillan seconded, to adopt RESOLUTION NO. 5716, a Resolution Approving
the Preliminary Plat for Property Located at 3405 High Lane. VOTE: Ayes 5, Nays 0.
____________________________________________________________________________
PAGE 3 of 7
Item #02 - CC Agenda - 01/28/07
Approval of Council Minutes 01/14/08 [Page 3 of 7]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, January 14, 2008
7:00 o’clock p.m.
___________________________________________________________________________________
*8. #07-3342 PAT McNAUGHTON AND TED HAMM, 1401 SHORELINE DRIVE AND 131
FOX STREET – FINAL PLAT – RESOLUTION NO. 5717
Murphy moved, McMillan seconded, to adopt RESOLUTION NO. 5717, a Resolution Approving
the Plat of Dragonfly Hill 2nd Addition. VOTE: Ayes 5, Nays 0.
MAYOR/COUNCIL REPORT
Murphy recommended the Council members review the article in Business Week of January 14th by
Jack Welch regarding mission statements.
McMillan stated the breakfast event at the Orono High School earlier today was attended by herself,
Mayor White, and Council Member Murphy. McMillan noted Congressman Jim Ramstad received the
school’s leadership/character award at the breakfast and that he has spent an enormous amount of time
and effort over his career supporting public education and helping the residents of this community.
McMillan stated the amount of organic recycling for the first couple of months of operation was 40 tons
and that they hope to more than double that in 2008.
Mayor White indicated he had the opportunity to speak with Senator Klobuchar and explain the issues
facing Orono in the coming years.
CITY ENGINEER’S REPORT
City Engineer Kellogg had nothing to report.
CITY ADMINISTRATOR’S REPORT
9. ANNUAL APPOINTMENTS – RESOLUTION NO. 5718
Murphy recommended that Andrew McDermott be asked to address the City Council regarding the
activities of the LMCD on a more frequent basis.
Runkle indicated he and his neighbors are disappointed in the weed management plan adopted by the
LMCD recently, noting that the LMCD is only targeting Eurasian milfoil in their plan and that they
hope to reduce milfoil in Carmen’s Bay down to 20 percent in the coming years. Runkle stated in his
opinion the plan is too short-term and too costly for the benefits that will be received by the residents.
Runkle noted the LMCD is also planning to discontinue harvesting the milfoil on Carmen’s Bay under
that plan.
Bremer asked why there are so many financial entities listed for the City’s official depositories.
Ron Olson, City Treasurer, stated many of the entities listed hold CDs for the City and that the City is
limited in the amount of money that can be invested in one certificate of deposit.
White requested City Administrator Moorse send Andrew McDermott a letter notifying him that he has
been reappointed to the LMCD and that the Council would like a monthly report on the activities of the
LMCD.
____________________________________________________________________________
PAGE 4 of 7
Item #02 - CC Agenda - 01/28/07
Approval of Council Minutes 01/14/08 [Page 4 of 7]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, January 14, 2008
7:00 o’clock p.m.
___________________________________________________________________________________
(9. ANNUAL APPOINTMENTS, Continued)
Murphy moved, Bremer seconded, to adopt RESOLUTION NO. 5718, a Resolution Designating
Selected Appointments for the Year 2008, with the inclusion of Loren Schoenzeit as a Planning
Commission Alternate, Andrew McDermott being reappointed as liaison to the LMCD, and Lili
McMillan being appointed to the Big Island Committee along with Jim White and David Rahn.
VOTE: Ayes 5, Nays 0.
*10. SELECTION OF DATE FOR 2008 LOCAL BOARD OF APPEAL AND
EQUALIZATION
Murphy moved, McMillan seconded, to establish Wednesday, April 16, 2008, at 7:00 p.m., as the
date and time for the 2008 Local Board of Appeal and Equalization meeting. VOTE: Ayes 5,
Nays 0.
*11. CITY RECORDER FEE ADJUSTMENT
Murphy moved, McMillan seconded, to approve the fee schedule for 2008 for the City Recorder,
effective January 1, 2008. VOTE: Ayes 5, Nays 0.
*12. APPOINT AUDITOR FOR FISCAL YEAR 2007
Murphy moved, McMillan seconded, to approve the appointment of the audit firm of Malloy,
Montague, Karnowski, Radosevich & Company, P.A., to perform the required audits for the 2007
fiscal year records at an estimated cost of $29,000, excluding direct expenses. VOTE: Ayes 5,
Nays 0.
*13. CITY INSURANCE AGENT FEE ADJUSTMENT
Murphy moved, McMillan seconded, to approve the insurance agent of record annual fee for
service at $9,000, effective January 1, 2008. VOTE: Ayes 5, Nays 0.
*14. PURCHASE OF AERIAL PHOTOS
Murphy moved, McMillan seconded, to authorize the purchase of 2006 aerial photos from
Hennepin County. VOTE: Ayes 5, Nays 0.
*15. COUNTY ROAD 19 TRAIL GRANT APPLICATION – RESOLUTION NO. 5719
Murphy moved, McMillan seconded, to adopt RESOLUTION NO. 5719, a Resolution Approving
Submittal of a Trail Planning Grant Application and Authorizing Signature of the Grant
Agreement with Hennepin County. VOTE: Ayes 5, Nays 0.
____________________________________________________________________________
PAGE 5 of 7
Item #02 - CC Agenda - 01/28/07
Approval of Council Minutes 01/14/08 [Page 5 of 7]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, January 14, 2008
7:00 o’clock p.m.
___________________________________________________________________________________
*16. ACCEPT QUOTATIONS FOR SANDBLASTING, PAINTING NAVARRE WATER
TREATMENT PLANT (2345 BLAINE AVENUE)
Murphy moved, McMillan seconded, to accept the quotation in the amount of $8,225.00, from
Champion Coatings of Savage, Minnesota, for sandblasting, painting of Iron Filter, walls in Filter
Room and Air Compressor at the Navarre Treatment Plant, with funding from the Water Fund
and approval of the appropriate year 2008 budget and adjustment to reflect this expenditure.
VOTE: Ayes 5, Nays 0.
CITY ATTORNEY’S REPORT
City Attorney Mattick had nothing to report.
*17. LICENSES & PERMITS
RESIDENTIAL KENNEL LICENSE
1. Jane Kline & Steve Bell 4. Kathleen Johnston
4455 West Branch Road 2355 Shadowood Drive
2. Carol Brooks 5. Martin Paradise
1640 Fox Street 825 Brown Road
3. Rebecca Field 6. David & LuAnn Runkle
1729 North Farm Road 2684 Casco Point Road
LIMITED TRAP USE PERMIT
7. Steven Ruchti
Multiple areas per maps attached to permit application
ANNUAL LIQUOR LICENSES
8. Club On Sale and Sunday Liquor
Spring Hill Golf Club
Jeffrey Kringen
725 Sixth Avenue North
SPECIAL EVENT
9. Applicant: Minnetonka Custom Homes, Inc.
Event: 2008 Spring Preview Parade of Homes
Location: 3565 Frederick Street
Date: February 9 – March 16, 2007
Time: Noon – 6:00 p.m., Thursdays – Sundays
____________________________________________________________________________
PAGE 6 of 7
Item #02 - CC Agenda - 01/28/07
Approval of Council Minutes 01/14/08 [Page 6 of 7]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, January 14, 2008
7:00 o’clock p.m.
___________________________________________________________________________________
TOBACCO LICENSE
10. Navarre Amstar 12. Spring Hill Golf Club
LeRoy Koehnen Jeffrey Kringen
3360 Shoreline Drive 725 Sixth Avenue North
11. Navarre Liquors 13. Wayzata Country Club
Richard Wood Jeffrey Kreafle
3421 Shoreline Drive 200 Wayzata Boulevard West
Murphy moved, McMillan seconded, to approve the above listed licenses. VOTE: Ayes 5, Nays 0.
*BILLS
Murphy moved, McMillan seconded, to approve payment of the All Funds Account. VOTE:
Ayes 5, Nays 0.
ADJOURNMENT
Rahn moved, McMillan seconded, to adjourn the meeting the meeting at 8:07 p.m.
ATTEST:
____________________________________ _____________________________________
Linda S. Vee, City Clerk James M. White, Mayor
____________________________________________________________________________
PAGE 7 of 7
Item #02 - CC Agenda - 01/28/07
Approval of Council Minutes 01/14/08 [Page 7 of 7]
Item #03 - CC Agenda - 01/28/08
Natural Resource Inventory [Page 1 of 1]
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Accept Donation [Page 1 of 2]
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Accept Donation [Page 2 of 2]
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Purchase of Software [Page 1 of 13]
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Authorize Submittal of 2008 Municipal Recycling Grant Application [Page 1 of 2]
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Approval of Disposal of Copiers [Page 1 of 1]
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Purchase of Network Server for Police Department [Page 1 of 3]
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Purchase of Network Server for Police Department [Page 2 of 3]
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Purchase of Network Server for Police Department [Page 3 of 3]
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Amend Credit Card Use Policy [Page 1 of 3]
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Amend Credit Card Use Policy [Page 2 of 3]
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Amend Credit Card Use Policy [Page 3 of 3]
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