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Home My WebLink About2012-00959 - stairway to lake , � CITYOFORONO * zPJ 1 Z - 00959 * 2750 KELLEY PARKWAY DATE ISSUEll: 09/26/2012 ORONO, MN 55356- (952) 249-4600 FAX: (952) 249-4616 ADI3RESS : 4051 HIGHWOOD RD PIN : 07-117-23-44-0076 LEGAL DESC : REG. LAND SURVEY NO. 1420 : LOT 000 BLOCK 000 PERMIT TYPE : ZONING PERM[T PROPERTY TYPE : RESIDENTIAL CONSTRUCTION TYPE : STAIRWAY TO LAKE NOTG: $2,000 S/B COLLECTED IN ESCROW FEE ACTUAL ESCROW FEE AMOUNT COLLEC"I�GD $1300.00 CHECK BY ANITA ROUSE# 1 1766 ESCROW PF:RMIT#:(DON''I FORGET TO ENTER) 2012-00960 ESCROW FF,G FOR: F,ROSION CON"I'ROL& ENGINEERING REVIEW COS�S APPLICANT ,,,, , .�._. . 50.00 CONCEPT LANDSCAPING 3153 PRIEST LANE MOUND,MN 55364 50.00 �� City of Qrono 2750 Kelley Parkaay g�_24�_� urona MYV 55356 OWNER Receipt No: 3.407685 5ep 26, '�a1Z ROUSE, WILLIAM &ANITA 4051 HIGHWOOD ROAD Cor�cept Landscaping/Anita A�use MOUND, MN 55364 Previous Balance: •� Per�its �,� �pi�-�959 4451 Highwaod Rd AGREEMENT AIVD SWORN STATEMENT 101-3`252U The work for which this permit is issucd shall bc performcd according to Zoning Per�it _�___r__� the approved plans and specifications,applicablc City approvals,and the `3�.� State Building Code. This permit is for only thc work dcscribed and does � T�tal: —__—_----- not grant permission for additional or related work��hich requires separate Gh�k permits. All provisions of laws and ordinances governing this typc of work Cheek No: 11�� '� shall be compied with whether or not specified herein.This pennit will �dyOY'C expire and become null and void ifconstruction authorized is not �p�ep{ �d1ryd5C8plflg/Anitd �OU52 �� commcnced within 180 days of the date oY issuance,or if construction is j,�tal �ppi led: �_____�� suspended for a period of I 80 days tit any time after work has commenced. � �� The applicant is responsible for assuring all required inspections are [,�1aflqB Sel'1d2T'E�: � requested in conformance with the State Building Codc.This permit may be �–� revokc at any time for due cause. l�n(.��/i ��G�2��t� j l.�6 / / � !/ / Applicant Permitee Signature Date Issued By Si ature Da e SEPARATE PERMITS REQUIRED FOR WORK OTHER AN DESCRIBED ABOV . . . . � Zoning Permit Ap lication � Mailing Address: Permit number: 02 0 I a' Od 9 �Q A�\\ PO Box 66 Date received: 9 �O /2i �� `V Crystal Bay,MN 55323-0066 �� Q ,� Q��',, Escrow#and i� § '�" `�'; StreetAddress: amount: '��'� � Z�,C,'��x~- �Ji 2750 Kelley Parkway Permit Fee: \\�,,��' ' �,�`y'��, p� Orono, MN 55356 \.�.�gH�g� Approved by: � ___ Fax: 952-249-4616 Notes: Main: 952-249-4600 '��'N.ci.orono.mn_us This application form must be completed in full and all required information must be submitted. (P/ease print.) Job Site Address: �05 1 �-1 �ah 1 c,c�d2 t�a�..Gl CONTRACTOR/APPUCANT INFORMAT(ON: Name: �.c n�znt l.�z�c,R ��.;.,� «�a Phone: �_- H �I� Fax: �i.�� H 7� H 1 I 4 Address: 3��3 c-,asT Lane.. City: Mo,. ��2 ZIP: ��-3Ly Contact Person: ,�;,n 7r,� � ContacYs phone number g5 a y 7�. .� �S� Email �h�,.,,.,��t��0;� ��' ' �.}��c Applicantis: Contractor Homeowner (CircleOne) m.`-t • �v�..-'t PROPERTY OWNER INFORMATION: Name: �, �� L�_3� Phone(day): - Mailing Address: .y CS � I--1 ,a h..,:,��._ c��,ti.o ZIP: _;5 3�y Email and/or Fax r c �-s c� i a a C-' �g�L . �:�,�� Overall Project Description: R2 Qk4„t�,�.n�� .s�tc�.rs -!n G.ak� —� Check TYpE OF PERMIT Box COST* � Dock, Residential—Permanent dock on any lake or initial seasonal dock not on $50 +engineering review costs Lake Minnetonka ermanent dock re uires CUP) Dock,Commerciaf $50+engineering review costs Escrow for erosion control and en ineerin review costs $2,000 Driveway Permit(New or Replacement) No charge Atso re uired is a Minor or Ma�or Land Alteration Permit Land A(teration, Major(grading, filling, or excavating)more 500 cubic yards or $50 more than 10 cubic yards in lakeshore setback(also requires CUP) i Escrow for erosion control and en ineerin review costs As determined b CUP Land Alteration, Minor(grading,filling or excavating)—500 or less cubic yards $50+engineering review costs outside of lakeshore setback or less than 10 yards in lakeshore setback Escrow for erosion control and engineerin review cosis $2,000 Retaining Wall measuring under four feet require a zoning permit. $50+engineering review costs Retaining walls measuring more than four feet(from bottom of footings to top of ! wall)require a building permit. (Tiered retaining walls are considered one wall unless the walls are separated by twice the height of the lower wall.) Escrow for erosion control and en ineerin review costs $2,500 XStairway to Lake(New or Replacement) $50+engineering review costs Escrow for erosion control and engineering review costs $2,000 � Structure Permit for other structures not requiring a building permit but $50+engineering review costs regulated by the zoning code(including, but not limited to accessory building of less than 120 square feet, detached deck or platform and sport cou�t} Escrow for erosion control and en ineerin review costs $2,500 Tree Removal or other ve etation removal in 0 to 75 foot zone No char e. (over) *Permit fee will be collected at the time the permit is issued. Updated: December 30.201 t , • A�.piicant a,grees to provide all information required or requested by the Pianning Department; • - • Owner agrees to pay the City of Orono for engineering consultant review costs where applicable; • Applicant certifres that the information supplied is true and correct to the best of his/her knowledge. The applicant recognizes that they are solely responsible for submitting a compiete application being aware that upon failure to do so, the staff has no alternative but to reject it until it is complete; • Applicant acknowledges the attached Escrow Agreement is completed and signed by Owner; • Some or all of the information that you are asked to provide on this application is classified by State law as either private or confidential. Private data is information which generally cannot be given to the public but can be given to the subject of the data. Confidential data is information which generally cannot be given to either the public or the subject of the data. Our purpose and intended use of this infarmation is to annually update our records and records of other governmental agencies required by law. If you refuse to supply the information, the application may not be issued. The undersigned certify that the information suppiied is true and correct to the best of their knowledge. ApplicanYs Signature: __�,��_ },�� , Date: � - y 3 � i Z- / /. //. Property Owner's Signature: W.,ti��K�., ___ ��'��'"`-- Date: �j r��•L SUBMISSION REQUIREMENTS: Except for tree removal permits, alf permlts 7YPE OF PERMIT: require a completed application form, escrow agreement (signed by the property owner) and escrow check from owner, two copies of all plans, and three copies of all grading plans or surveyslsite plans DockT Residential Seasonal Dock-survey showing proposed dock Permanent Dock-plans as approved by CUP and copy of LMCD permit Dock, Commercial 1. Structural plans for the dock 2. Survey showing lhe proposed location of the dock 3. Copy of LMCD permit Driveway Permit 1. All Minor or Major Land Alteration Permit requirements 2. Hardcover calculations, existing and proposed 3. Driveway plans Land Alteration, Major 1. Plans as approved by Conditional Use Permit 2. Erosion control plan or copy of MCWD Erosion Control Permit Land Alteration, Minor 1. Grading plan including existing and proposed contours � {Less than 10 cu.yds. within 75'of 2. Amount of fill to be imported and/or exported and haul route lake or less than 501 cu.yds 3. Amount of earth to be moved around on site elsewhere.) 4. Erosion control plan or copy of MCWD Erosion Control Permit Retaining Wall 1. Plans for wall(s) 2. Unless repair or exact replacement of exist+ng wall, submit an updated survey with grading plan including existing and proposed contours 3. Hardcover calculation worksheets if in shoreland district 4. Erosion control lan or co of MCWD Erosion Control Permit Stairvvay to Lake 1. Construction plans for stairway, including footings I 2. Topographical survey of property with proposed stairs shown 3. Erosion control plan or copy of MCWD Erosion Control Permit Structure Permit 1. Plans for structure. 2. Survey of property with proposed structure shown and with setbacks to property lines, other structures on property and the septic system indicated.The general location of any sewer and water services should be shown if applicable. 3. Grading plan if grading is required 4. Hardcover calculation worksheets if In shoreland district 5. Erosion control lan or co of MCWD Erosion Control Permit Tree Removal Call: 952-249-4600 to schedule a single tree removal inspection. A re-planting plan! mana ement�Ian required for clear cuttin ,buckthom or other intensive ve etation removal. Updated: December 30.2011 Plan Review Checklist for Zoning Permit Applications Address: I � w� Description of work: ` Type of permit: Zoning review by: Date Approved: "t • �'�1-- Grading review by: � Date Approved: �'Q•(L °�-�(y�� Q Other Review, Reviewed by: Date Approved: Zonin : Zoning File#: ��2� Resolution#: ! _�,^ Resolution Date: �� t..�� V/ Lot Area: SF/AC Width: Depth: Survey Submitted? 0 Yes o D te of Survey dar�anc� (� �•Z-l 2_ Existin Setbacks: Front(Lake) Rear(Street) ( N S E W ) ( N S E W ) Other Buildings Wetland Side Side Proposed Setbacks: Front(Lake) Rear(Street) ( N S E W ) ( N S E W ) Other Buildings Wetland Side Side ShOreland DiStriCt MCWD Permit ReCeived Average Lakeshore Setback Met? � Bluff 0 Yes � No � N/A 0 Yes No Yes 0 No � Yes 0 No � N/A Permit Number: Setback: Hardcover Zones Existin Proposed Variance Required C P Re uired 0-75' ��I rn_ �r^•�� m0 Yes ❑ No es 0 No �,�A �� .,� 75-250' �5� (XJ TYPe(S)� �,.4.� Type�s�� (�•1�j� . �-- 250-500' Zoning File#:I ��JIYa Zoning File#:'L,�� L- 500-1000' Resolution#: �(� Resolution#: �� r^ lY Created: March 29,2011 z:\forms\plan review checklist for zoning permit applications.docx Planning Review Checklist for Zoning Permit Applications Page 2 of2 Cubic Yards In Out Total Haul Route? ? 0 Yes � No Explain haul route in detail: Fees to be Char ed Amount Orono Inspections Required Permit Amount � Site Escrow Amount � 0 Hardcover Removal i=1J�� Footing Signed escrow received? � Poured Wall 0 As-Built Survey 0 Yes � No � Planting Plan � Wetland Escrow amount received? � Final � Yes ❑ No � Other(specify) Engineering review needed? � Yes 0 No REMARKS (in-house): Other Review: Reviewed by: Date Approved: REMARKS (TO BE NOTED ON PERMIT AND INITIALLED BY PERS N PULLING PERMIT -� Q� Il� �� 1 � � • � - � Y Created: March 29,2011 z:\forms\plan review checklist for zoning permit applications.docx L(ME�TONE TREADS � �7�� }�ISE, �2�� T}zE.4L7 �-�%', �i,�� i �' ' �''AVEk � _ �- ___�� ; � �' , , � i � ; 42" � i �_ I �'IANDRAIL ONE 51DE, �L.UMINUM � O � --- - - - ----------- p ."� � � '� � � � � �Q� � _�..._.------ � � ----�--�-_____�____--- --- . __� - _----� ----.-- , -'ti___ � -- _.. _ �----____ __._ _.._ .__,_._ .____.__ -9- C� /l�� O �r+�rr��noa�� _ , ��.y�� ,� ,5 Ss�G �\ jN(1(J`/��J`IO J`b'3?lldC �-- .b \�\ � M�f3210� �1V�`�dll'� •i�n�Z� �' ±X"-� `'�. S�bfi '"'-� '�'� i=�I1CZ .�Z ��/ � ,a�.��/ �aa� ,�� r� � � ��/�� 3�i��s�� G,�.� ___ Irro��rr��d�y � l i.a rx..�KZ N\��,�J"� � �` l�G 11�'� � ��`'i"i'��k''"I � �� x�7(��NI15� _�� .� � ( � ' i :l01N��100� �d� I ��6 }�� ";.I � � � � �", � ` ' � �Z�t __�.�.�'-__.__�-__'-`--—�— �a�aoornri�iH L�O�b ��i��'9 Christine Mattson From: Melanie Curtis Sent: Wednesday, September 26, 2012 10:42 AM To: Christine Mattson Subject: Re: Rouse Not really. Jesse verbally approved it following this email. The email was one of the last direction emails provided to the applicants. Sent from my iPhone. On Sep 26, 2012, at 10:40, "Christine Mattson" <CMattson@ci.orono.mn.us> wrote: > Is the attached email the one I'm to include w/the zoning permit? > > <admin@ci.orono.mn.us 20120926 103726.pdf> i Melanie Curtis From: Jesse Struve Sent: Thursday, August 09, 2012 9:30 AM To: 'jhsmith3102@frontiernet.net'; Melanie Curtis Cc: rouser123@aol.com; markg@gronbergassoc.com Subject: 20120809 reply 12-3568 for 4051 Highwood Road Attachments: admin@ci.orono.mn.us_20120809_084513.pdf Bill and Jim, I appreciate the additional information and I do understand what you are planning on doing once you get to the site. Essentially what you are proposing is field fitting the steps once you get out there. With this sort of work, I cannot approve a plan were you will fit it as you go, but it should be looked at prior and have engineered plans submitted with the application prior to arriving on the site. Since the City does a lot of road work, I can provide an example from a road project to accurately portray what I expect for this and all future applications. Your original application included a survey which only showed lines where the steps were being proposed but did not show how the steps were going to fit into the existing site. This would be very similar to the first page of my attachment showing where the road is going to be in relation to the existing road. After my original email,you provided details for how the steps were going to be installed. This is very similar to the second page of the attachment showing the typical section of a road. Finally, what I still need is how are these steps going to fit into the existing grade and how are you planning on tying into the existing grade. What I expect is some cross sections of your proposed steps along the path going down the slope. This is very similar to the third page of my attachment. You should include a cross section at major places of change. I would say if you include something at each major landing pad and at least in one location of the steps between these pads. You should include elevations of the pads and the elevations at the tie in points so I can clearly see what you are proposing. If you have any questions or concerns, I can be reached directly at 952-249-4661 or at jstruve@ci.orono.mn.us. Jesse Struve, PE Director of Public Works/City Engineer City of Orono (952) 249-4661- Direct (952) 249-4616- Fax www.ci.orono.mn.us From: jhsmith3102@frontiernet.net [mailto:jhsmith3102@frontiernet.net] Sent: Wednesday, August 08, 2012 1:26 PM To: Melanie Curtis Cc: rouser123@aol.com; markg@gronbergassoc.com; Jesse Struve Subject: Re: 12-3568 for 4051 Highwood Road From: "rouser123(a�aol.com" <rouser123(a�aol.com> To:jhsmith3102(c�frontiernet.net Sent: Wednesday, August 8, 2012 12:43 PM Subject: Re: 12-3568 for 4051 Highwood Road Jim, � ' . This looks good to me. Do you want to send to Orono and copy Mark Gronberg as well? Thanks. Bill -----Original Message----- From:jhsmith3102 <jhsmith3102(c�frontiernet.net> To: rouser123 <rouser123Cu�aol.com> Sent: Wed, Aug 8, 2012 12:33 pm Subject: Re: 12-3568 for 4051 Highwood Road Bill, I attached a drawing of a typical step section. Obviousely we will be constructing the landings the same way. Each step unit will overlap and sit on the lower tread as necessary to achieve desired tread depth. If you agree with my drawing please forward it to all as I believe this will clear up why I am saying we are not changing the slope of the hill to acomodate the steps. Jim From: "rouser123Ca)aol.com" <rouser123Ca�aol.com> To: MCurtisCcr�.ci.orono.mn.us; Ihsmith3102(c�frontiemet.net Cc: markq(c�gronberqassoc.com; jhsmith3102Ca�frontiemet.net; Rouser123(u�aol.com; JStruve(c�ci.orono.mn.us Sent: Wednesday, August 8, 2012 11:07 AM Subject: Re: 12-3568 for 4051 Highwood Road Melanie, I will ask both Mark Gronberg and Jim Smith to get you the details that are needed. But I want to make sure we are all on the same page as to how these steps and landings are going to be built. Based on the slope of the property going down to the lake, our intention is to use wall stone directly underneath the 4' steps and landing areas to handle the difference in elevation from the back of the step to the front of the step, and from side to side. There will be no additional hardcover as the steps will either be sitting on the prepared ground or the wall stone directly underneath the step. By doing this, we will not be increasing the hardcover going down to the lake, and will not need any retaining walis outside of the steps or landing areas. I hope this explanation makes sense. Based on this, please let me know exactly what will be needed in your office by Friday. Thank you, Melanie. Bill Rouse 612-812-2085 (cell) -----Original Message----- From: Melanie Curtis <MCurtisCa�ci.orono.mn.us> To: Jim Smith (jhsmith3102(cr�.frontiernet.net) <ihsmith3102(c�frontiernet.net> Cc: 'rouser123(c�aol.com' <rouser123(a�aol.com>; Mark Gronberg <markq(a�gronberqassoc.com> Sent: Tue, Aug 7, 2012 9:27 am Subject: 12-3568 for 4051 Highwood Road Jim Please see the attached comments from our City Engineer regarding 4051 Highwood. The requested revisions/clarifications should be submitted by Friday, August 10th in order to be incorporated into the review for the Planning Commission meeting. Thank you Melanie Curtis '� 952.249.4627 � mcurtis(a�ci.orono.mn.us From: Jesse Struve Sent: Tuesday, August 07, 2012 9:25 AM To: Jesse Struve; Melanie Curtis Cc: Christine Mattson Subject: 20120807 4051 Highwood Road z ` . r Melanie, I have reviewed the application for the proposed steps at 4051 Highwood Road and have the following comments: • The submitted survey does not show the impacts to the slope of the hill or what is being proposed for retaining walls. Because the steps are angled at a diagonal down the slope rather than going straight down, the existing ground will be approximately 1.5' across the 48" wide steps. If the installer is planning on setting the stairs to follow the existing grade, this will either require a 1.5' wall on the upslope side, filling on the down slope side, or a combination of both. More than likely a portion of the steps will be dug into the ground (upslope side)to the extend where the dirt dug out will be placed on the down slope side to balance it out. This is magnified even more with the 5' wide landing pad on the lower portions of the proposed stairs which will have a 2' existing ground difference. This will more than likely require a portion of the down slope side to be filled in or raised (retaining wall) or substantial grading on the upslope side. I would recommend having the surveyor do cross-sections for the stairs to show how the stairs will be placed /graded to fit the existing grade and show if there will be any retaining walls installed. • The proposed work will disturb more than 10 CY of material within the 0-75' zone so a CUP is required. • The plan does not show erosion control measures on the slope. Also pursuant to City code Sec 79-7 (b)(1) the applicant will need to submit an escrow in the amount of$2,000 for grading and erosion control. • A permit from MCWD may be required. Please contact me with any questions or concerns. Jesse Struve, PE Director of Public Works/City Engineer City of Orono (952) 249-4661 - Direct (952) 249-4616 - Fax http://www.ci.oron o.m n.us/ 3 , Gl,>/L L /.Ci/v`t R aJ`-!,1'��' 7�/-a—,/Z PC Exhibit E HAR�COVER CALCULATION WORKSHFET SETBACK ZONE: (GIRCLE:NE) 0-75' 7�-250' 250-500' 500-1000' EXfSTING HARDCOVER IN ZONE . �R��O COP� A. House x = Z4 � S.F. Length Width x = S.F. x - S.F. B. Garage x = S.F. C. Driveway x = S.F. x = S.F. D. Sidewalk Co�c�ca t%�=Pa x = /z Q S.�. Jro,vE x = � � i S.F. E. Pati ec x = ✓�� S.F. x - . S.F. F. Landscape x = S.F. Underlain x = S.F. By Plastic x = S.F. G. Retaining x -- S.F. Wails H. Other !lo�ci�ErC� /2S x O. 3 = ,.�� S.F. TOTAL HARDCOVER IN ZONE - l/0 4 S.F. A TOTAL PROPERTY AREA IN ZONE - 76'/G S.F. B A //o¢ � B ?cr'/O x100 = /�. �I °/a PROPOSED HARDCOVER IN ZONE A. House x = S.�. Length Width x = S.F. x = S.F. B. Garage x = S.F. C. Driveway x = S.F. x = S.F. D. Sidewalk Caa..�c. Y'�'r�J x Cra��k ,4�,��„F�a) _ — tl 2 o S F � x = S.F. IG'/l0/1�'ii�(J js f�A.S �' �=s f � E. Pafio/Deck x = S.F. x = S.F. F. Landscape x = S.F. � Underlain x = S.F. � By Plastic x = S.F. G. Re�aining x = S.F. Walls � H. Other x = S.F. R�C FIV�o TOTAL. HARDCOVER IN ZONE //04'- _,,LGr,c �� _ !2�' S S.F. A �/ TOTAL AROPERTY��N ZONE T g �„�� x 100 = 76 /�, Z 3 C U( 18?Qj� , pF oRoNO , . . . , GC//t.G,!/f r+-f �'��•�r� �'--e3��`� HAR�CQVER CAL.CULATION WORKSHEET SETBACK ZONE: (CIRCLE ONE) 0-75' 7�-250' 260-500' 50d-�000' EXfSTING HARDCOVER IN ZONE � �O COP� A. House x = �o�'�� Length Width x = S.�. X - S.F. B. Garage x = 7`�C," S.F. S/�FD Z g 5 C. Driveway �a�i.�-,t. B�t�c�e=r' G�c%�f ClG x = � 4 � o S.F. X . _ - S.F. D. �idewatl� �voG,p �„��,�c �< E rT�ps x = 3 /4 S.F. X = S.F. E. Patio/Deck x = S.F. X - - S.F. F. Landscape x = S.F. Underlain x = S.F. By Plastic x = S.F. G. Retaining G(JALL �� x !. S = 17 S.F. Walls /la�,� Bo��it / Z H. Other �,,�,zu��S 3 SS x o.3 = l o ? S.F. TOTAL HARDCOVER IN ZONE - ,j O g O S.F. A TOTAL PROPERTYAREA IN ZONE - / 4� 6'C3_S S.F. B A SG�$o � B /�, 6^05 x100 = 3�. ,5t % PROPOSED HARDCOVER IN ZONE A. House x = S.F. Length Width X = S.F. X = S.F. B. Garage x = S.F. C. Driveway x = S.F. x = S.F. D. Sidewalk x = S.F. x = S.F. E. PatiolDeck x = S.F, X = S.F. F. Landscape x = S.F. � Underlain x = '� `V � By Plastic x - S.F a � � � O G. Retaining x = S F. V � O WafEs � W __ � V � H. Other X = f- S.F. �,} TOTAL HARDCOVER It�ZONE - S.F. A TOTAL PROPERTY AREA IN ZONE _ g.F. g A T B x 100 = % �� DATE TIME V CITY OF ORONO CALLED IN l� —� INSPECTION NOTICE q SCHEDULED �a' �5'� Z �� PERMIT NO.a��a�OQS / COMPLETED ADDRESS �OSI 1't"l�i�l�d �4� OWNER TELEPHONENO.Iv�Z 599 �T"� CONTRACTOR L�-v��SC-�P> � DESCRIPTION ��/(1�- � ��`J � L�'� � ��' � ❑ FOOTING ❑ PLUMBING FINAL ❑ EXCAV/GRADING/FILLING Q ❑ POURED WALL ❑ MECHANICAL RI ❑ LAKESHORE/WETLANDS � ❑ FRAMING ❑ MECHANICAL FINAL O ❑ TREE REMOVAL Z ❑ INSULATION ❑ WOOD BURNER/FIREPLACE ❑ SITE INSPECTION Q ❑ RADON SLAB ❑ WATER HOOK-UP ❑ PROGRESS � ❑ FINAL ❑ SEWER HOOK-UP ❑ COMPLAINT � ❑ DEMO-SITE ❑ SEPTIC MAINT. ❑ FOLLOW-UP _ ❑ DEMO-FINAL SEPTIC INSTALL ❑ HARD COVER REMOVAL J ❑ PLU G RI ❑ SEP� L ❑ FOUNDATION/REMOVAL � OWNERI ONTRACTOR TO MEET YOU: YES NO � COMMENTS: � W a J I� � � � t � � /�-L i '� O '' .,-� �� ,% - C� �-l�� l � /�'�� . 0 � w � Q � z W � W � � d W� ❑WORK SATISFACTORY:PROCEED �OJECT COMPLETE W ❑CORRECT WORK&PROCEED � ISSUE CERTIFICATE OF OCCUPANCY 0 ❑ CORRECT WORK,CALL FOR REINSPECTION TEMPORARY V BEFORECOVERING PERMANENT ❑CORRECT UNSAFE CONDITION WITHIN HOURS. � pHOTO TAKEN INSPECTOR WILL RETUFN �CITATION ISSUED ❑STOP ORDER POSTED.CALL INSPECTOR U INSPECTION REQUIRED.CALL TO ARRANGE ACCESS. Call for the next inspection 24 hours in advance. �952� 249-46QQ OwnerlContractor on s'te: Inspector. White Copylinspector's File Canary CopylSite Notice . • . . • . � • emo To: Finance Department From: Christine Mattson, Planning Assistant CC: Street File Date: 11/20/2012 G/L: 101-22205 Re: Zoning Permit Escrow Refund Zoning Permit #2012-00959 pertaining to new stairs to the lake is complete. The Applicant, Bill Rouse, has requested a refund of his $2,000 escrow. This application was reviewed in house. The following is attached: • Escrow Refund Request • Original signed escrow agreement • Copy of cash register receipt showing escrow amount received Mail to: Bill Rouse 4051 Highwood Road Mound, MN 55364 w:�street files�highwood road�4051\escrow refund memo 2012-00959.doc Project ■ ; � 11 Client Date � . , . s : ; � _R € � � , @ � s & � � � t �� b . _ _< • � ' � �. � < � , <. # i > : ^ .. , .... 8 $ . . � � � ' �. & . �._.. � . .+..:�,,.,..�F. ...�„�....«. a,. . .�!a«�.�...«.�...�,�«:«,�nRw�..W..�.w..: ��_ t ^ . ... . ... (_ � . ��,. . .. `� � .� 9.._ - .. 1 [ � � F ' � d � t hwood _ � �_ �� _� �� _ � � �,�� .: lr�lL } I��.. � § �.��. �, ¢ 5 � � $ � �� . � � � , e � . . . _. � . � . . . � � � � ' � � � , F � _ , , ;. a „_� � �.�u�,a..,,,�,y..�...�„�,.� � � ,.��..�..��,��,.�.,w.m,..��..m.�..�—�—�..�.�� p ,..P,-� M .��.� , �.�.�� , _ < ,_ f ,��.,��,. � . F � , _ , < 4 y � y � Z 4 z ' .. .g_ � ,. . , e � g ; — g � __ � % « < ,_ . � � _ � z � � , � ;__ ; , > . � E ' � � � t , _ f , > �, < _ ; , � � � � �,» , � . �- , >.�., �..�<.�_.�. , x , _.. , �,>.�«..�m�,.W,.�»-<,.^. � 3 . >a.w,+...t.......�..N. .-..>s+ x . � .....<....,-m.. . z �. ... . , s. .«.� .:..�.<.. ., , � :. €�«...�..,........W. . v . ,. ' k £ � � t ; � � . F , — . . • , t ; x , •• _ � , , ,. , _. � < � . � . �� . ; � — ; < _ �� . __ . � , � � _, . , , .. , � z � : ` ' � _ _� � , � � ; , � �� :>� >�..... . -� �....�.. ,..n. „� F . ��„ ' s � ; --4 §� � ��`s � k � � `� }� , , . � __ E ` , , � � f , � � � ` ; � , , , � .. � � �_ � , �� .�,�....�..�..�..�..R.�.e..�.�.....d._.�,��.rm��.... ...�.�.� � � , .,.��. .��,.wn��..� y...... ..s_....� ...,�.,.....� ZONING PERMIT ESCROW AGREEMENT Permit#2012-00959 AGREEMENT made this��day of � , 20� by and between the CITY OF ORONO, a Minnesota municipal corporation ("City") and Wiliiams and Anita Rouse ("Owners"). Recitals 1. A zoning permit application has been filed for a property located at 4059 Highwood Road the ("Subject Property"), legally described as Tract A, Registered Land Survey No. 1420, Hennepin County Minnesota. 2. Owner requests the City to review this application. 3. The City will commence its review of the application and incur costs associated with said review only if the Owner establishes an escrow to ensure reimbursement to the City of its costs. NOW THEREFORE,THE PARTIES AGREE AS FOLLOWS: 1. DEPOSIT OF ESCROW FUNDS. Contemporaneously with the execution of this Escrow Agreement, the Owners shall deposit$1,300 with the City. All accrued interest, if any, shall be paid to the City to reimburse the City for its cost in administering the escrow account. 2. PURPOSE OF ESCROW. The purpose of the escrow is to guarantee reimbursement to the City for all out-of-pocket costs the City has incurred (including planning, engineering or legal consultant review) or will incur in reviewing the plan. Eligible expenses shall be consistent with expenses the Owners would be responsible for under a zoning permit application. The escrow will also guarantee reimbursement to the City for all out-of- pocket costs the City has incurred to assure that the work is completed in accordance with the Stormwater Pollution Prevention Plan and the provisions of Orono City Code Chapter 79. The financia! security may also be used by the City to eliminate any hazardous conditions associated with the work and to repair any damage to public property or infrastructure that is caused by the work (including pfanning, engineering, or legal consuftant review) associated with permit#2012-00595 if compliance with the approved zoning permit is not accomplished. 3. MONTHLY BILLING. As the City receives consultant bills for incurred costs, the City wifl in turn send a bill to the Owners. Owners shall be responsible for payment to the City within 30 days of the Owners' receipt of bill. 4. DISBURSEMENT FROM ESCROW ACCOUNT. In the event that the Owners do not make payment to the City within the timeftame outlined in#3 above, shall issue a Stop Work Order until the Owners pay atl expenses invoiced pursuant to #3. The City may draw from the escrow account without further approval of the Owners to reimburse the City for eligibfe expenses the City has incurred. 5. CLOSING ESCROW. The 8alance on deposit in the escrow, if any, shall be returned to the Owners when the review has been completed and written not�cation is received from the Owners requesting the funds. 6. CERTlFY UNPAID CHARGES. If the project is abandoned by Owners, or if the eligible expenses incurred by the City exceed the amount in escrow, the City shall have the right to certify the unpaid balance to the subject o erty pursuant to Minn. Stat. §§415.01 and 366.012. .�--r_ CITY: �,1 , ROND OWNER: t�,%'"i By: � / �� /� G�—t its: � �-��- Internal Use Only: 0 Original to Planning Department �Copy to Street Fite Cit of Orona �75� Kelley Parkway arono MN 55356 9`r�-�49-4600 Receipt Na: 3.U[i7684 gep �} �pt2 Ar�ita Rnuse Planriing and Zoning ��1�'0�960 4051 Highwaod 1,34U.pq Rd ia�-��c,� Deferred Rev-DevelGper Dep,��it Total: -'------------ 1,3G4.UU Check =_--_-----_=-- Check No: 117b6 � PaYor: 1,3uti,ti(� Ar�ita Rause Total Appli�; 1,30(1.d0 Change Tendered: -�'�_------- .UU t�'3/251cY112 t12:31Rpt~====_____— � CITYOFORONO * Z01z - 00960 * 27�0 KELLEY PARKWAY DATE 1SSUED: 09/26/2012 ORONO, MN 5�3�6- (952) 249-4600 FAX: (952) 249-4616 ADDRESS : 4051 HIGHWOOD RD PIN : 07-ll 7-23-44-0076 LEGAL DESC : REG. LAND SURVEY NO. 1420 : LOT 000 BLOCK 000 PERMIT TYPE : ESCROW FEE-APPLICANT PROPERTY TYPE : RESIDENTIAL CONSTRUCTION TYPE : ESCROW FEE-APPLICANT NOTE: ESCROW FOR ZONING PERMIT 2012-00959 APPL1CAlVT ESCROW FEE-APPLICANT 1,300.00 ROUSE, WILLIAM &ANITA TOTAL 1,300.00 4051 HIGHWOOD ROAD MOUND, MN 55364 OWNER ROUSE, WILLIAM&ANITA 4051 HIGHWOOD ROAD MOUND, MN 55364 AGREEMENT AND SWORN STATEMENT The work for which this permit is issued shall be performed according to the approved plans and specifications,appiicable City approvals,and the Sta[e Building Code. This permit is for only the work described and does not grant permission for additional or related work which requires separate permits. All provisions of laws and ordinances governing this type of work shall be compied with whether or not specified herein.This permit will expire and become null and void it�construction authorized is not commenced within 180 days of the date of issuance,or if construction is suspended for a period of 180 days at any time after work has commenced. The applicant is responsible for assurino all required inspections are requested in conformance with the State Building Code.This permit may be revoked at any time for due cause. � �!�z�,�.�',✓�'J �� 9� �.� � �� Applicant Permitee Signature Date lssued By,i ature Date SEPARATE PERMITS REQUIRED FOR WORK OTHER HAN DESCRIBED ABOV . LAND USE APPLICATION ESCROW AGREEMENT Application #� - .35(p� r�� AGREEMENT made this , day of < I:L � 20� by and . between the CITY OF ORONO, a Minnesota municipal corporation ("City")and ��I I�{ ►%1�1�l�(/��f'i [a corporation—optionalf ("Owners"). Recitals 1. Owners ave filed Zoning A plication # ( 35�v� formally requesting the City to review plans for ' ` �I S� � �i located at ` � the"Subject Property")as more Ily shown and described on Exhibit"A"attached hereto. 2. Owners re.quest the City to review said plans whic.� requires City approval including l.�t,�-E�;��i4Y� �.( i�VS . -r'il il/,� Y`P.P Ul l'4�'1 � t�l G1,.�n!�t I��'�E+t l�il/1 G(/U 3. The City is willing to commence its review of the application and incur costs associated with said review only if the Owners establish an escrow to ensure reimbursement to the City of its costs. NOW THEREFORE, THE PARTIES AGREE AS FOLLOWS: 1. DEPOSIT OF ESCROW FUNDS. Contemporaneously with the execution of this Escrow Agreement, the Owners shall deposit$�(�D'� with the City. All accrued interest, if any, shall be paid to the City to reimburse the City for its cost in administering the escrow account. 2. PURPOSE OF ESCROW. The purpose of the escrow is to guarantee reimbursement to the City for all out-of-pocket costs the City has incurred (including planning, engineering, or legal consultant review)or will incur in meeting with the Owners, reviewing the plans, and preparing agenda packet material for City Council review of application# �a� - �,5�o g. Eligible expenses shall be consistent with expenses the Owners would be responsible for under a zoning and subdivision application. 3. MONTHLY BILLING. As the City receives consuttant bills for incurred costs, the City will in turn send a bill to the Owners. Owners shall be responsible for payment to the City within 30 days of the Owners' receipt of bill. 4. DISBURSEMENT FROM ESCROW ACCOUNT. In the event that the Owners do not make payment to the City within the timeframe outlined in #3 above, shall cease all reviews until the Owners pay all expenses invoiced pursuant to #3. The City may draw from the escrow account without further approval of the Owners to reimburse the City for eligible expenses the City has incurred. 5. CLOSING ESCROW. The Balance on deposit in the escrow, if any, shall be returned to the Owners when the review has been completed. 6. CERTIFY UNPAID CHARGES. If the project is abandoned by Owners, or if the eligible expenses incurred by the City exceed the amount in escrow, the City shall have the right to certify the unpaid balance to the subject property pursuant to Minn. Stat. §§415.01 and 366.012. CITY: CITY OF ORONO OWNERS: �� By: ii?��frl-o�ev � C� By: '�`�-- Its: �� By: Its: Internal Use Only: �Original to Finance Department 0 Copy to Zoning File � Copy to Street File EXHIBIT "A" LEGAL DESCRIPTION c, P� ��S I�ar� �urv �� N� � i�Z�1 � I� o � � r � � � s � � n �►� o��. i ��j1��h �II�I Y1 V 1�-S � VV va� va.Mv....�. -- Date Incomplete Notice Sent: Copy of Application Sent to: _ Engineer on County on DNR on MCWD on LMCD on Date Property Owners Notified: Date Legal Notice Published: PC Meeting(s): Vote: Vote: Vote: Notice of PC Action: City Council Meeting(s): Vote: Vote: Vote: Notice of Council Action: _ �� ;_�;�;��. � �'� F !�L / .:i.l,l�. . flf�.� .. �1.�' 1 �✓ ..! },_ �'_llrkif�,; . �1i:''t�.iit4 �!{� � �tl.�^ . . . i,�� 7 ....s ' :.1;�. .._. a... .L]v�'{ ,j.l�.;��(. . i _ ,:.�n.fi�,f'i�� ?:l n.�f1':.'�.j . 1J � .t:;�t��.. �;�� ,:ly ai,.9?•;.i hJ . ';1' . :EI�� I,f�t� . . +.+. I �1'.�,.. f�, d!;^f .;C � i-Lit'.,a . �'i , .� ;r �r .,, � � i_� f,�,� .`' i,l�.; t.,st }{,LlllN _ ' �u r _ ;f�-_�_„��= in,F �� _ii ,a ! �:%�ff l' u��?1,: -r,�_a'�, __..._...— - n,, i. +.:nr.,.��lr . fxt�:.. P:� ��:A>�fi „r�_�. � i'di�t7}'. i� '.'7:,�i;�ii'S: i.:�!`'^[:: i C}i.,'-i. �,�r3i.'i:.ei� i F�4tj.:,•.�{` . .e ,�:'f' rpF�',?`_'.i"�J`, . „ �� e e'. _.__.__. ._ . . ��',�� k �.:_7 ! },i.�§. . CITY OF ORONO 1�11�1�1111111�11121111111111111101111�11111g1111�11111*II 27�0 KELLEY PARKWAY DATE ISSUED: 07/18/2012 ORONO, MN 55356- (952) 249-4600 FAX: (952) 249-4616 REYRINTED ON 7/18/2012 ADDRESS : 4051 HIGHWOOD RD PIN : 07-117-23-44-0076 LEGAL DESC : REG. LAND SURVEY NO. 1420 : LOT 000 BLOCK 000 PERMIT TYPE : ESCROW FEE-APPLICANT PROPERTY TYPE : RESIDENTIAL CONSTRUCTION TYPE : ESCROW FEE-APPLICANT NOTE: THIS$700.00 ESCROV✓IS TIED TO ZONING PERMIT#12-3�68-C.U.P.AND VARIANCE APPLICANT ESCROW FEE-APPLICANT 700.00 ROUSE, WILLIAM &ANITA TOTAL 700.00 4051 HIGHWOOD ROAD MOUND, MN 55364 OWNER ROUSE, WILLIAM& ANITA 4051 HIGHWOOD ROAD MOUND, MN 55364 AGREEMENT AND SWORN STATEMENT The work for which this permit is issued shall be perfornied according to the approved plans and specifications,applicable City approvals,and the State Building Code. This pe�mit is for only the work described and does not grant permission for additional or related work which requires separate permits. All provisions of laws and ordinances governing this type of work shall be compied with whether or not specified herein.This permit wiil expire and become null and void if construciion authorized is not commenced within 180 days of the date of issuance,or if construction is suspended for a period of 1 AO days at any time after work has commenced. The applican[is responsible for assuring all required inspections are requested in conformance with the Sta[e Building Code.This permit may be revoked at any time for due cause. / / / / Applicant Permitee Signature Date Issued By Signature Date SEPARATE PERMITS REQUIRED FOR WORK OTHER THAN DESCRIBED ABOVE. . � Christine Mattson From: Melanie Curtis Sent: Tuesday, November 13, 2012 7:49 PM To: 'rouser123@aol.com' Cc: Christine Mattson Subject: RE: 4051 Highwood Road/ Land Use#12-3568/Zoning Permit#2012-00959 Bill Technically, all the aspects of the permit including landscaping and erosion control must be complete before we can refund the escrow. However, as you know our history working together has been positive. I would like to build on that rather than tear it down.... Further, I don't think you're going to"run away"without completing the landscaping required. O Having said that& knowing that you will complete the planting in the spring, if you are able to complete the requirements to stabilize the disturbed areas for the winter so that erosion is not a concern I can begin the process of refunding your escrow once the pass-through bill is paid. The review was done this month (November). We won't receive our official billing invoice from our consultant until mid-December. I inquired this afternoon as to the amount of your bill and was told it was between $250 and $300. Melanie Curtis � 952.249.4627 � mcurtis.�c_i,�_rc�no,mr�.iis From: rouser123@aol.com [mailto:rouser123@aol.com] Sent: Tuesday, November 13, 2012 2:23 PM To: Melanie Curtis Cc: Christine Mattson; Rouser123@aol.com Subject: Re: 4051 Highwood Road / Land Use #12-3568 / Zoning Permit #2012-00959 Melanie, I will pay the invoice when I receive it. As far as the finalization of my project, Chris' email below says that I need to have a general planting plan. It says nothing about finalization of anything. I will take the existing plan, and incorporate in Bolton Menk's recommendations as they were written. That will be my general planting plan. I am not expecting to wait until Spring to get my escrow refund, and all of the communication up until now has not indicated this. When I pay the invoice, I should be able to get my escrow refund. Would that be approved at the following Council Meeting? Thank you. Bill Rouse -----Original Message----- From: Melanie Curtis <MCurtis(a�.ci.orono.mn.us> To: 'rouser123@aol.com' <rouser123(a�aol.com> Cc: Christine Mattson <CMattson cr ci.orono.mn.us> Sent: Tue, Nov 13, 2012 12:08 pm Subject: RE: 4051 Highwood Road / Land Use#12-3568/Zoning Permit#2012-00959 Yes, Bill, I believe you have. Sorry for the confusion about the timing and all of the as-built business.... Also, I think your pass-through bill for our landscape review will be somewhere in the range of$300±. We can't take it out of your escrow; you will need to pay the invoice when you receive it and then we can proceed with finalization of your project and escrow refunds in the spring. Thanks for your patience. Melanie Curtis �' 952.249.4627 � mairtis(c�ci.orono.mn.us From: rouser123(c�aol.com fmailto:rouser123(a�aol.com] Sent: Tuesday, November 13, 2012 11:58 AM To: Melanie Curtis; Christine Mattson Cc: Rouser123 a(�aol.com Subject: Re: 4051 Highwood Road /Land Use#12-3568/Zoning Permit#2012-00959 Melanie, � � I have read all of the documents. Is there anything else specific that you need me to do at this time? I believe I have made two escrow payments to you, one for$700 and one for$1,300, for a total of$2,000. In the springtime, I will adjust my plantings based on the recommendations. Let me know if I have completed everything at this time. Thank you. Bill Rouse -----Original Message----- From: Melanie Curtis <MCurtis(a�ci.orono.mn.us> To: 'rouser123 c(Daol.com' <rouser123(c�aol.com>; Christine Mattson <CMattson(c�ci.orono.mn.us> Sent: Tue, Nov 13, 2012 11:26 am Subject: RE: 4051 Highwood Road/ Land Use#12-3568/Zoning Permit#2012-00959 Bill —please see my responses in blue below. Thank you. Melanie Curtis �' 952.249.4627 � mcurtis(a�ci.orono mn us From: rouser123(a�aol.com �mailto:rouser123(c�aol.com] Sent: Monday, November 12, 2012 12:25 PM To: Christine Mattson Cc: Melanie Curtis; Rouser123(c�aol.com Subject: Re: 4051 Highwood Road / Land Use#12-3568/Zoning Permit#2012-00959 Chris, I have put my comments in red below. I would like to have the Council approve my escrow refund at tomorrow night's meeting. Let me know if this can be done. Thanks for your help. Bill Rouse 612-812-2085 -----Original Message----- From: Christine Mattson <CMattson(c�ci.orono.mn.us> To: 'rouser123(c�aol.com' <rouser123(a�aol.com> Cc: Melanie Curtis <MCurtis a(�.ci.orono.mn.us> Sent: Fri, Oct 26, 2012 3:26 pm Subject: 4051 Highwood Road / Land Use#12-3568/Zoning Permit#2012-00959 Bill, As a result of your call today, I have looked into your file and found the resolution approving the CUP and Variance has not been signed. Please make arrangements to stop by City Hall between 8 am and 4:30 pm Monday— Friday. The resolution requires signatures from both property owners. Please bring your driver's license as proof of identification for your signature to be notarized by City staff. I did stop in and sign last week. Hopefully this is all completed. Yes, we have this completed. Thank you. According to the resolution (page 3, item 4—copy attached), a general planting plan must be submitted and approved prior to the release of the escrow funds. As we discussed, this plan was submitted in May when we originally applied for permits. My understanding is that this was sent to your landscape expert to determine if it is adequate. Please let me know. Landscape comments are attached. Please review and make a few of the suggested adjustments. Lastly, if you recall your permit was issued by us in haste as you were headed out of town. The zoning permit was issued without our usual notification identifying the requirement for submittal of an as-built survey and hardcover calculations. We apologize for this.... However, an as-built survey and as-built hardcover calculations are required to be submitted in order to verify compliance with approved plans and to close out your permit. First of all, this permit was not issued in haste because I was leaving town. This permit was started back in May. The Council approved everything, and then when I questioned why the permit was not issued, you informed me that I had not submitted the paperwork. This was not accurate. We had submitted everything. I have reviewed my permit and there is no requirement for an as-built survey or as-built hardcover calculations. I have already spent over$2,500 on surveys to put steps in. This project has already been signed off on final inspection by your office according to the plans and permit. Spending another$1,000 for another survey after a final inspection has been made makes no sense to me, especially when my permit did not require it. Perhaps "haste"wasn't a good word to use, but we did process it quickly once we had all of the info we needed z for the permit in place. It happened that you were at the airport and your contractor was going to start within the next days. Christine is correct in that our permitting staff moved the permit along hastily once we authorized it to be issued. The portion missing was the transfer of our requirement for an as-built survey to the permit form. See the attached internal review sheet and the permit as issued. The last page of the internal review sheet reflects the planning department's requirement for an as-built survey. Unfortunately this was not transferred to the permit to communicate that point to you; and at this point I think it is counterproductive to try to have you provide it.... no as-built survey will be required. Once the above requirements/items have been completed and/or submitted, I can continue to process your escrow refund request. Please let me know if this escrow refund will be granted tomorrow night, or if I need to be in attendance at the meeting. Thank you. Bill, our consultant just reviewed your landscape plan (comments attached). This bill will be on the November invoice. We will send our invoices out to you after we receive likely in mid-December. We had our in house engineer review the stair plans to avoid additional engineering bills for you, but we don't have an in house landscape expert. Finally, because our permits must be finaled out and the pass-through bills paid before we refund escrows this refund request will not be on the Council's agenda tonight. Christine Mattson Planning Assistant City of Orono 2750 Kelly Parkway � Orono � MN � 55356 (physical address) PO Box 66 � Crystal Bay � MN � 55323-0066 (mailing address) � 952.249.4620 � 6 952.249.4616 � cmattson(c�ci.orono.mn.us � ; www.ci.orono.mn.us Office Hours: Monday- Friday 8 am to 4:30 pm OUR OFFICE WILL BE CLOSED: Monday, November 12, 2012 3 Christine Mattson From: Christine Mattson Sent: Monday, November 05, 2012 11:13 AM To: David P. Martini Cc: Melanie Curtis Subject: 4051 Highwood Road/Zoning Permit#2012-00959 Attachments: admin@ci.orono.mn.us_20121105_115946.pdf; admin@ci.orono.mn.us_20121105_ 120350.pdf.pdf Dave, Attached is a planting plan and copy of the survey for new stairs to the lake at 4051 Highwood Road. Will you have your landscape architect review and provide comments before November 12, 2012. Thank you. Christine Mattson Planning Assistant City of Orono 2750 Kelly Parkway Orono MN 55356 (physical addressJ PO Box 66 Crystal Bay MN 55323-0066 (mailing addressJ �' 952.249.4620 �' 952.249.4616 �' cmattson@ci.orono.mn.us �2�, www.ci.orono.mn.us Office Hours: Monday- Friday 8 am to 4:30 pm OUR OFF/CE WILL BE CLOSED: Monday, November 12, 2012 1 Christine Mattson From: Christine Mattson Sent: Friday, October 26, 2012 4:22 PM To: 'rouser123@aol.com' Cc: Melanie Curtis Subject: RE: 4051 Highwood Road / Land Use#12-3568/Zoning Permit#2012-00959 Bill, Both of you are listed on the resolution, so both must come in to sign the document. I will look through our file for a copy of the planting plan. We do have a survey from Gronberg &Associates for the proposed project. An as-built survey is a survey prepared after the project is complete. The surveyor visits the site and shows on a survey the stairs were constructed in the approved location and the grading was completed in accordance with the approved plan. The surveyor also prepares the as-built hardcover calculations. As I mentioned I will continue to review the file for the planting plan. We will be in contact again on Monday. Christine� From: rouser123Ca�aol.com [mailto:rouser123Ca>aol.com] Sent: Friday, October 26, 2012 4:05 PM To: Christine Mattson Subject: Re: 4051 Highwood Road / Land Use #12-3568 / Zoning Permit #2012-00959 Chris, My comments are in red on your email. Please help me understand the last two points. Bill Rouse -----Original Message----- From: Christine Mattson <CMattson(a�ci.orono.mn.us> To: 'rouser123@aol.com' <rouser123 ci.aol.com> Cc: Melanie Curtis <MCurtisCa�ci.orono.mn.us> Sent: Fri, Oct 26, 2012 3:26 pm Subject: 4051 Highwood Road/ Land Use#12-3568/Zoning Permit#2012-00959 Bill, As a result of your call today, I have looked into your file and found the resolution approving the CUP and Variance has not been signed. Please make arrangements to stop by City Hall between 8 am and 4:30 pm Monday— Friday. The resolution requires signatures from both property owners. Please bring your driver's license as proof of identification for your signature to be notarized by City staff. Is it just me that needs to sign? According to the resolution (page 3, item 4—copy attached), a general planting plan must be submitted and approved prior to the release of the escrow funds. There was a plan and design with the plants identified when everything was submitted. Please let me know if you cannot find this document, or if it was lost or misplaced. Lastly, if you recall your permit was issued by us in haste as you were headed out of town. The zoning permit was issued without our usual notification identifying the requirement for submittal of an as-built survey and hardcover calculations. We apologize for this.... However, an as-built survey and as-built hardcover calculations are required to be submitted in 1 order to verify compliance with approved plans and to close out your permit. I have no idea what you are talking about here. Can you tell me exactly what I need to submit? You should have the survey and hard cover calculations from Gronberg &Associates. Please let me know if you cannot find these. Once the above requirements/items have been completed and/or submitted, I can continue to process your escrow refund request. Christine Mattson Planning Assistant City of Orono 2750 Kelly Parkway Orono MN 55356 (physical address) PO Box 66 Crystal Bay MN 55323-0066 (mailing address) � 952.249.4620 6 952.249.4616 � cmattson(a�ci.orono.mn.us ; www.ci.orono.mn.us Office Hours: Monday- Friday 8 am to 4:30 pm OUR OFFICE WILL BE CLOSED: Monday, November 12, 2012 z Christine Mattson From: Christine Mattson Sent: Friday, October 26, 2012 3:27 PM To: 'rouser123@aol.com' Cc: Melanie Curtis Subject: 4051 Highwood Road / Land Use#12-3568/Zoning Permit#2012-00959 Attachments: admin@ci.orono.mn.us_20121026_152034.pdf.pdf Bill, As a result of your call today, I have looked into your file and found the resolution approving the CUP and Variance has not been signed. Please make arrangements to stop by City Hall between 8 am and 4:30 pm Monday— Friday. The resolution requires signatures from both property owners. Please bring your driver's license as proof of identification for your signature to be notarized by City staff. According to the resolution (page 3, item 4— copy attached), a general planting plan must be submitted and approved prior to the release of the escrow funds. Lastly, if you recall your permit was issued by us in haste as you were headed out of town. The zoning permit was issued without our usual notification identifying the requirement for submittal of an as-built survey and hardcover calculations. We apologize for this.... However, an as-built survey and as-built hardcover calculations are required to be submitted in order to verify compliance with approved plans and to close out your permit. Once the above requirements/items have been completed and/or submitted, I can continue to process your escrow refund request. Christine Mattson Planning Assistant City of Orono 2750 Kelly Parkway Orono MN 55356 (physical addressJ PO Box 66 Crystal Bay MN 55323-0066 (mailing addressJ `�' 952.249.4620 � 952.249.4616 �� cmattson@ci.orono.mn.us � www.ci.orono.mn.us Office Hours: Monday- Friday 8 am to 4:30 pm OUR OFFICE WILL BE CLOSED: Monday, November 12, 2012 1