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Home My WebLink About02-09-2009 Council Packet PUBLIC ATTENDANCE MEETING DATE '=��-"� � r �� t '�� ,�, COUNCIL ❑ PLANNING COMMISSION ❑ OTHER 'Please complete the foliowing information for City records. PRESENT FOR(from agenda) NAME (please print) ADDRESS NAME OR NUMBER � ! 1 =� '�� ti��„ �� -- ��l ��i�� \ � �' �� ; , / / J ti.. � 2. ,��-�/� " �c%� //.�f ,/�'. ) =�'-.� �� 3. - + \� �-� ,� � L :� ^7 . ( 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. V:\(LEGAL FORMS)\�FORMSj\PUBLIC ATTENDANCE.DOC Agenda for Council Meeting Set for Monday, February 9, 2009, 7:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us Roll Call Pledge of Allegiance Consent Agenda 1. Consent agenda items, including (*) asterisk items, are considered to be routine items to be enacted upon by one motion by the City Council under this section of the agenda. Items on the Consent Agenda are reviewed in total by the City Council and may be approved through one motion with no further discussion by the Council. Any item may be removed by any Council Member, staff member or person from the public for separate consideration. If you wish to remove any item from the Consent Agenda, please state the item number and description of the item. Memos regarding each of the Agenda items are available in the Public Packet - located in the lobby near the sign in sheet. Approval of Minutes * 2. Regular Council Meeting of January 26, 2009 LMCD Report – Andrew McDermott, Representative Planning Commission Comments – Kim Kang, Representative Public Comments – (Limit 5 Minutes Per Person) Zoning Administrator's Report 3. #09-3392 Wayzata Country Club, 200 Wayzata Boulevard West – Conditional Use Permit – Resolution 4. #09-3393 Brian Winges/Comforts of Home, 875 Wayzata Boulevard West – Comprehensive Plan Amendment Mayor/Council Report City Engineer’s Report City Administrator's Report 5. Support CDBG Funding to Western Communities action Network (WeCAN) 6. Payment No. 1 – Civic Systems, Casselle Clarity Accounting Software 7. Payment No. 2 – Casco Point Sanitary Sewer Rehabilitation 8. Change Order No. 1 and Request for Payment No. 2 – 2008 Overlay Project 9. Appoint Auditor for Fiscal Year 2008 10. Consultant Engineer 2009 Fee Schedule 10a. Call for General Obligation Improvement Refunding Bond Sale – Resolution 8:00 P.M. – HRA Annual Meeting Agenda for Council Meeting Set for Monday, February 9, 2009, 7:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us City Attorney's Report 11. Amendment No. 2 to Verizon Lease Agreement 12. Employee Handbook 13. Licenses & Permits Kennel Liquor Special Event * 14. Bills Upcoming Issues and Events 2009 02/09 – Council Meeting, Monday, 7:00 p.m. 02/10 – Council Work Session, Tuesday, 6:15 p.m. 02/16 – HOLIDAY, Monday, Presidents’ Day 02/17 – Planning Commission Meeting, Tuesday, 6:00 p.m. (Council Liaison – Mayor White) 02/23 – Council Meeting, Monday, 7:00 p.m. 02/24 – Council Work Session, Tuesday, 6:15 p.m. 03/04 – Planning Commission Work Session, Wednesday, 5:30 p.m. 03/09 – Council Meeting, Monday, 7:00 p.m. 03/10 – Council Work Session, Tuesday, 6:15 p.m. 03/16 – Planning Commission Meeting, Monday, 6:00 p.m. (Council Liaison – Doug Franchot) 03/23 – Council Meeting, Monday, 7:00 p.m. 03/24 – Council Work Session, Tuesday, 6:15 p.m. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 26, 2009 7:00 o’clock p.m. _____________________________________________________________________________________ PAGE 1 of 11 ROLL The Orono City Council met on the above-mentioned date with the following members present: Mayor James White, Council Members James Murphy, Lili McMillan, Cynthia Bremer, and Doug Franchot. Representing Staff were City Administrator William Wells, Finance Director Ron Olson, Assistant City Administrator for Long-Term Strategy Mike Gaffron, Zoning Coordinator Melanie Curtis, Planner Evelyn Turner, City Engineer Tom Kellogg, and Recorder Jackie Young. Mayor White called the meeting to order at 7:03 p.m., followed by the Pledge of Allegiance. CONSENT AGENDA Item Nos. 12 through 16, and Item 20 were added to the Consent Agenda. Bremer moved, Franchot seconded, to approve the Consent Agenda as amended. VOTE: Ayes 5, Nays 0. RECOGNITION 3. FORMER ORONO FIRE MARSHAL BILL MEYER – RESOLUTION NO. 5802 Mayor White commended Bill Meyer for his nine years of service to the Orono Fire Department. McMillan moved, Murphy seconded, to adopt RESOLUTION NO. 5802, a Resolution of Appreciation to Bill Meyer for his Dedicated Service to the City of Orono as Fire Marshal. VOTE: Ayes 5, Nays 0. 2. FORMER SPRING PARK MAYOR JERRY ROCKVAM The Orono City Council presented Resolution No. 5797 to Former Spring Park Mayor Jerome Rockvam, commended him on his 45 years of service to the community and recognized him as a valuable partner with the City of Orono. Rockvam thanked the Orono City Council for the great working relationship the two cities have enjoyed over the years while he was mayor. PUBLIC HEARING – 7:00 P.M. 4. 2009 FEE SCHEDULE – ORDINANCE NO. 53, THIRD SERIES AND SUMMARY ORDINANCE FOR PUBLICATION Mayor White opened the public hearing at 7:28 p.m. There were no public comments regarding this item. Mayor White closed the public hearing at 7:28 p.m. Item #2 - CC Agenda - 02/09/09 Approval of Council Minutes 01/26/09 [Page 1 of 11] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 26, 2009 7:00 o’clock p.m. _____________________________________________________________________________________ PAGE 2 of 11 (4. 2009 FEE SCHEDULE, Continued) Bremer moved, Franchot seconded, to adopt SUMMARY OF ORDINANCE NO. 53, Third Series, and ORDINANCE NO. 53, Third Series, an Ordinance Adopting the 2009 Fee Schedule and Repealing Ordinance No. 40, Third Series. Murphy reported that in today’s news it was announced that the United States experienced another 68,000 more layoffs. Murphy commended the City Staff and City Council with the way they have dealt with the budget, but indicated he is not happy that the City is being put in a situation that requires it to increase all its fees. Murphy noted the fees have not been raised since 2004, but that it is unfortunate given today’s economic climate that the City has had to make this difficult choice and increase fees. VOTE: Ayes 4, Nays 1, Murphy Opposed. APPROVAL OF MINUTES *5. REGULAR COUNCIL MEETING OF JANUARY 12, 2009 Bremer moved, Franchot seconded, to approve the minutes of the January 12, 2009, City Council meeting as submitted. VOTE: Ayes 5, Nays 0. PLANNING COMMISSION COMMENTS – TESS RICE, REPRESENTATIVE Rice stated she had nothing to report but would be available for questions. PUBLIC COMMENTS None ZONING ADMINISTRATOR’S REPORT 6. #08-3381 BARRY TANNER, 3435 SHORELINE DRIVE – CONDITIONAL USE PERMIT – RESOLUTION NO. 5803 Barry Tanner, Applicant, was present. Turner noted that this item was tabled at the January 12th City Council meeting. Staff was directed to draft a resolution granting the conditional use permit for consideration once colored building elevations and a revised lighting plan had been received. The applicant has submitted the elevation drawings and the applicant will be bringing color samples to tonight’s meeting. The Planning Staff recommends that the applicant be required to illuminate the parking lot during operating hours in such a way that the lighting creates 0 foot candles at the south property line and a minimum level for safety or direction at the east property line where the driveway and street intersection Item #2 - CC Agenda - 02/09/09 Approval of Council Minutes 01/26/09 [Page 2 of 11] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 26, 2009 7:00 o’clock p.m. _____________________________________________________________________________________ PAGE 3 of 11 (6. #08-3381 BARRY TANNER, 3435 SHORELINE DRIVE, Continued) should be illuminated. This will require submission of a plan as it would be impossible to measure light levels from the parking lot lighting separate from the lighting on adjacent properties. White noted the plan that should be submitted would depict that no light would be emitted on to the adjoining properties. Turner stated the plan is that the parking lot lighting would not spill over onto the adjoining properties and recommended that the applicant indicate how many foot candles each light would be. Turner noted there are lights on the building. In talking with the representative from Xcel, he indicated that the lighting would also seem brighter during the wintertime. Bremer asked why the City is not specifying the type of lighting on this lot. Bremer asked how tall the poles are. Turner stated the lighting plan would need to be reviewed and approved by Staff and that they are looking for zero candles along the property line. Bremer asked why the City decided not to specify the type of lights and bulbs on this application. Turner indicated City Code does not require that parking lots be illuminated and that the language merely states that the lights should not shine onto adjacent properties. Bremer stated there is a law that requires a safe environment for people and employees going to a particular business, and that she would like to know exactly what the lighting in the parking lot is going to look like. Tanner indicated he would be working with Xcel on the lighting for the parking lot. Tanner noted the parking lot has been lighted for a number of years and that they are attempting to improve the situation for the neighbors as it relates to the lighting. White noted there would also be lighting on the building. White stated the council could require a review of the lighting prior to the resolution becoming formal. White asked who owns the poles and who pays the bill for the lighting. Tanner stated Xcel owns the poles and that the property owner pays for the lighting. White recommended the Council review the lighting prior to the resolution going into effect. Bremer stated it appears that the rest of the provisions in the resolution are consistent with what has been discussed. Bremer noted the applicant has agreed to extend the fence. Mattick noted Item 7c in the resolution requires that the parking area shall be illuminated during nighttime hours when the bowling center is open and that the lighting shall be according to a plan that demonstrates it will create no more than 0 foot candles at the south property line. Turner stated because the garage does not have fire sprinklers, they are not able to locate a trash container larger than 1.5 cubic yards in the garage without requiring it to be sprinkled. Item #2 - CC Agenda - 02/09/09 Approval of Council Minutes 01/26/09 [Page 3 of 11] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 26, 2009 7:00 o’clock p.m. _____________________________________________________________________________________ PAGE 4 of 11 (6. #08-3381 BARRY TANNER, 3435 SHORELINE DRIVE, Continued) Tanner stated they are pretty certain they will be able to use a 1.5 cubic yard trash container with pickup two to three times a week. Turner stated she did have the building official review the plan and that in his opinion the plan is fine. Franchot noted the lighting says zero foot candles and asked whether it takes into account reflective lighting or the direct lighting. Turner stated typically lighting plans only address the light fixture itself. McMillan recommended that the applicant consider reducing the amount of lighting in the parking lot at night while the business is not in operation. McMillan suggested the City consider incorporating language restricting lighting at night into their lighting ordinance at some point in the future. Turner stated the lights are controlled by sensor and would be the type that would be on during the entire night. White commented that there should be some low level lighting on the building for crime prevention but that in his opinion the pole lights do not need to remain on all night long. Bremer stated in her opinion it would be fair to have the lights in the parking lot shut off an hour after the business is closed for the evening. Tanner illustrated the color scheme for the building. Sylvia Bertagnoli, 2499 Kelly Avenue, requested the lighting from the parking lot not shine down on her property. Bertagnoli asked if there is additional parking required on the top level, how that could be utilized if there is an addition added to the building. Bertagnoli also asked how the garbage could be located upstairs if there is an addition added. Tanner stated as it relates to the parking, they were able to increase their parking by approximately six parking stalls on the lower level. If the addition is approved, there would still be a stairway between the two levels. Bremer stated she was in attendance at the Planning Commission meeting and that they were not in support of the addition given the massing on the lot and the limited parking. White reiterated that the Council would be requiring that the lighting from the parking lot be restricted and not shine down on the adjoining properties. Sandy Lindgren, 2501 Kelly Avenue, asked if the garbage would be located on the lower level. White stated the garbage container would be located inside the garage. Lindgren stated they currently experience noise from dumpsters being picked up from Lunds and that they would like the noise be kept to a minimum as much as possible. Item #2 - CC Agenda - 02/09/09 Approval of Council Minutes 01/26/09 [Page 4 of 11] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 26, 2009 7:00 o’clock p.m. _____________________________________________________________________________________ PAGE 5 of 11 (6. #08-3381 BARRY TANNER, 3435 SHORELINE DRIVE, Continued) Tanner stated they would take as much care as possible to limit the noise that would be created by taking the garbage out and attempt to do it at a reasonable time of day. McMillan asked whether the HVAC system is acceptable to prevent the doors from being propped open. Tanner indicated it is his understanding that the HVAC system was replaced a few years ago and should be adequate for their needs. Tanner illustrated photographs of the interior of the bowling center. Tanner stated they are planning to redo the front bar area and update the bathrooms but that they are not planning to do any other major improvements. White stated the council could approve a conditional use permit. White requested the applicant provide a list of items that would be improved. Bremer moved, McMillan seconded, to adopt RESOLUTION NO. 5803, with Item 7C being amended to read that the parking area shall be illuminated during the hours the bowling alley is open during the evening hours but that the lighting should be shut off one hour after the bowling center is closed and that the lighting shall be according to a plan that demonstrates it will create no more than zero foot candles of direct lighting at the south property line. The lighting plan will be subject to Council review and approval. VOTE: Ayes 5, Nays 0. *7. #09-3389 JOHN AND LYNN YOUNG, 4355 CHIPPEWA LANE – VARIANCE – RESOLUTION NO. 5804 Bremer moved, Franchot seconded, to adopt RESOLUTION NO. 5804, a Resolution Granting Variances to Municipal Zoning Code Section 78-1435 for the property located at 4355 Chippewa Lane. VOTE: Ayes 5, Nays 0. *8. #09-3390 MICHAEL JONES ON BEHALF OF GLEN NEDDERMEYER, 3186 NORTH SHORE DRIVE – VARIANCES – RESOLUTION NO. 5805 Bremer moved, Franchot seconded, to adopt RESOLUTION NO. 5805, a Resolution Granting Variances to the Orono, Minnesota, City Code Sections 78-330 and 78-1288 for the property located at 3186 North Shore Drive. VOTE: Ayes 5, Nays 0. 9. #09-3393 BRIAN WINGES/COMFORTS OF HOME, 875 WAYZATA BOULEVARD WEST – COMPREHENSIVE PLAN AMENDMENT Brian Winges, Applicant, was present. Gaffron stated Comforts of Home is requesting an amendment to the Orono Community Management Plan to allow development of this site at an Urban Residential density of approximately seven units per acre, to accommodate a 46-unit assisted living and memory care residence facility. The property is Item #2 - CC Agenda - 02/09/09 Approval of Council Minutes 01/26/09 [Page 5 of 11] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 26, 2009 7:00 o’clock p.m. _____________________________________________________________________________________ PAGE 6 of 11 (9. #09-3393 BRIAN WINGES/COMFORTS OF HOME, 875 WAYZATA BOULEVARD WEST, Continued) currently guided for Urban Residential Medium Density SFR/MFR use at a density of 1.43 units per acre and is limited to nine single family dwelling units. The Planning Commission reviewed the application on January 20th and determined that the proposed use would be appropriate for this site. Planning Commission voted 7-0 to recommend that Council amend the parameters for development of this property that were established within Resolution No. 5675 in October 2007, per the conditions and limitations presented in the staff recommendation. Staff recommends approval of the requested amendment subject to conditions specified pursuant to Planning Commission review. White noted the Council did discuss this application in depth at their work session and that in his view this is a good use for the property. Murphy concurred that this is a good use for the property. Murphy asked what the status is with the amendment as it relates to the Metropolitan Council and how this relates to the density of the city. Gaffron stated this would need to be an amendment to the 2000/2020 Comprehensive Plan and that the Metropolitan Council would not allow it to be added to the 2000/2020 plan if it was received after January 1, 2009. The Metropolitan Council indicated they would allow it to be added to the City’s 2020/2030 year plan, which is in the process of being drafted at the present time and will be sent to adjacent communities for review in the next couple of months. The density of the site would change from 1.4 units per acre to 10 units per acre based on dry buildable acres. At the end of a six-month review period by adjacent cities, the comprehensive plan would be forwarded to the Metropolitan Council for their review. Gaffron indicated the project assists the City with their density issue in terms of new development. The City is required by the Metropolitan Council for all sewered developments to have a minimum of three units per acre. The developer is aware that the comprehensive plan amendment is the first step and that the City will need to work out a sewer/water agreement with the City of Wayzata. Gaffron illustrated the exterior of the proposed facility and noted that Staff would be reviewing the lighting and other aspects of the plan in more detail. Gaffron stated as it relates to access, there is a proposed roundabout at the intersection of Wayzata Boulevard and Old Highway 12, but that they are unsure whether the roundabout will be constructed at this point. Murphy moved, Franchot seconded, to direct staff to draft an approval resolution for Application #09-3393, Brian Winges/Comforts of Home, 875 Wayzata Boulevard West. VOTE: Ayes 5, Nays 0. *10. CORRECT RESOLUTION NO. 4476, 2380 SHADYWOOD ROAD – RESOLUTION NO. 5806 Bremer moved, Franchot seconded to adopt RESOLUTION NO. 5806, a Resolution Correcting Resolution No. 4476, 2380 Shadywood Road. VOTE: Ayes 5, Nays 0. Item #2 - CC Agenda - 02/09/09 Approval of Council Minutes 01/26/09 [Page 6 of 11] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 26, 2009 7:00 o’clock p.m. _____________________________________________________________________________________ PAGE 7 of 11 *11. 2007 AND 2008 JOINT USE DOCK LICENSES – RESOLUTION NOS. 5807 THROUGH 5816 Bremer moved, Franchot seconded, to adopt RESOLUTION NOS. 5807 through 5816, directing staff to issue joint use dock licenses to: Big Island, Inc., Bohns Point Lane Homeowners, Forest Arms, Country Club Addition Homeowners Association, Inc., Foxhill Homeowners Association, Kelly Cove Homeowners Association of Orono, Minnetonka Power Squadron, Pheasant Lawn Homeowners Association, Property Owners at 460, 500 and 550 Tonkawa Road (Gage/Nelson/Carlson Families), Victoria Estates Homeowners Association and Walter’s Port Maintenance & Improvement Association for the years January 1 to December 31, 2007 and 2008, respectively. VOTE: Ayes 5, Nays 0. MAYOR/COUNCIL REPORT Bremer commended the Planning Commission for their work on the Comforts of Home application. Bremer noted the addition to the building the bowling center is located in will be a complex application and that there are a number of issues that will need to be addressed. Turner stated the owner’s representative has had a couple of meetings with the neighbors regarding the application and that the owner will be in attendance at the next Planning Commission meeting. White concurred that the Planning Commission has improved over the past couple of years and is doing a good job on the applications. Bremer noted the Pioneer Press has a front page article in their sports section on Dan Reeder, a pond hockey player from Orono. Bremer stated Schlitz Beer is now sponsoring the weekly pond hockey game. Bremer commented the number of foreclosures in Orono has reached an all-time high. McMillan noted she attended the recent Mn/DOT meeting and suggested that the turn-back committee meet in the near future. Murphy stated he did attend their regular monthly Mn/DOT construction meeting and that in his opinion there are too many objectives that Mn/DOT is attempting to achieve with the new highway at one time and that in the process of getting it open, issues have been created with strippage and signage. In addition, Mn/DOT has been receiving a number of phone calls regarding the signage and the language that should be on the signs. Murphy stated he was told the new signage would be put up on Tuesday but that almost a week later the new signs have not been erected. Murphy stated the businesses in downtown Long Lake have also been negatively impacted by the traffic being rerouted and that the business owners have been contacting Mn/DOT. Murphy noted there is another meeting scheduled for Thursday and that Mn/DOT will be presenting their final recommendations for signage. Murphy noted throughout this process they held numerous meetings with the residents and the business owners and that approximately 12 or 13 business owners were in attendance. Item #2 - CC Agenda - 02/09/09 Approval of Council Minutes 01/26/09 [Page 7 of 11] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 26, 2009 7:00 o’clock p.m. _____________________________________________________________________________________ PAGE 8 of 11 (MAYOR/COUNCIL REPORT, Continued) McMillan suggested the next meeting regarding the turn-back be held in the Orono City Council Chambers. White noted the governor’s budget will be coming out tomorrow, which will have an impact on the State’s economy and the City’s budget. White noted that the DNR is looking at regulating docks on public waters throughout the state of Minnesota and that they are contemplating charging a fee for people who have a dock. White commented that this will have a significant impact to people who reside on Lake Minnetonka. Franchot stated to his knowledge Wisconsin already regulates and charges a fee for docks. CITY ENGINEER’S REPORT Kellogg stated he would encourage everyone to review the Myrtlewood report and that a public hearing will be scheduled for February 23rd. Kellogg stated a decision will need to be made on whether sewer and water should be provided to that area. Murphy stated as it relates to the Montesorri School, Mn/DOT has indicated that the no left turn decision was the City’s. Currently there is one sign on a sign post as you exit the driveway denoting no left turn but there are a number of people that are taking a left turn. Murphy stated Mn/DOT has indicated they would not be opposed to removing the sign and allowing people to take a left turn given the dramatic decrease in traffic in that area as a result of the opening of the new highway. In addition, there is a mound of dirt that could be leveled off in that area, which could be done by Mn/DOT’s contractor at the time the bridge is moved. Murphy recommended that both of those items be done. It was the consensus of the City Council that the no left sign and the grading of the berm be completed by Mn/DOT. CITY ADMINISTRATOR’S REPORT *12. CASCO POINT STREET AND UTILITY RECONSTRUCTION PROJECT – APPROVE PLANS AND SPECIFICATIONS AND ORDER ADVERTISEMENT FOR BIDS Bremer moved, Franchot seconded, to approve plans and specifications for the Casco Point Street and Utility Reconstruction Project and order advertisements for bids. VOTE: Ayes 5, Nays 0. *13. MYRTLEWOOD SEWER/WATER PROJECT – ACCEPT FEASIBILITY REPORT AND SCHEDULE PUBLIC HEARING – RESOLUTION NO. 5817 Bremer moved, Franchot seconded, to approve RESOLUTION NO. 5817, a Resolution Receiving Report and Calling Hearing on Myrtlewood Road Sewer/Water Project. VOTE: Ayes 5, Nays 0. Item #2 - CC Agenda - 02/09/09 Approval of Council Minutes 01/26/09 [Page 8 of 11] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 26, 2009 7:00 o’clock p.m. _____________________________________________________________________________________ PAGE 9 of 11 *14. REQUEST FOR PAYMENT NO. 1, STONEBAY CONCRETE REPLACEMENT Bremer moved, Franchot seconded, to approve Request for Payment No. 1, for the Stonebay Concrete Replacement Project, Imperial Developers, in the amount of $67,002.55. VOTE: Ayes 5, Nays 0. *15. REQUEST FOR PAYMENT NO. 2 AND FINAL, 2008 SEAL COAT PROJECT Bremer moved, Franchot seconded, to approve Request for Payment No. 2 and Final for the 2008 Seal Coat Project, Pearson Brothers, Inc., in the amount of $4,951.40. VOTE: Ayes 5, Nays 0. *16. ACCEPT DONATION Bremer moved, Franchot seconded, to accept a $2,500.00 donation from a resident for the Police Department. VOTE: Ayes 5, Nays 0. 17. AMENDMENT TO POLICE SERGEANT LABOR AGREEMENT FOR 2009 Murphy asked whether this was agreed to in binding mediation. Wells stated the mediator stated if an agreement had not been reached within a reasonable period of time, an arbitration would have been scheduled. Murphy stated he would reiterate his previous comments and noted that the City is concerned that its employees have appropriate health care and other benefits, but that given the state of the economy, it will be necessary to be as fiscally prudent as possible. Bremer stated in her view it is important for the City to show their employees that they support them. Bremer noted the City has not increased the size of the staff but have increased their responsibilities. Given the extra work that they are expected to perform and the fact that they also are experiencing increased costs in their personal lives, it is fair to increase their compensation. Bremer noted the City of Orono is way far behind on their fee schedules as it compares to other cities. Murphy stated the City is experiencing pressure from all directions and reiterated that the City will need to be as fiscally prudent as possible. McMillan noted this item was reviewed by the City approximately six months ago when the economy was in better shape and that she understands the concerns expressed by Council Member Bremer and Council Member Murphy. Franchot recommended the City have a long-range view on where they want to be fiscally and where they want their staff and city departments to be. Wells stated traditionally during the budget process Orono looks at what other cities are doing. Item #2 - CC Agenda - 02/09/09 Approval of Council Minutes 01/26/09 [Page 9 of 11] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 26, 2009 7:00 o’clock p.m. _____________________________________________________________________________________ PAGE 10 of 11 (17. AMENDMENT TO POLICE SERGEANT LABOR AGREEMENT FOR 2009, Continued) Franchot stated that point of view tends to be self-fulfilling since all cities increase their fees and that at some point in the city’s discussion they should look at their expectations for staff and compensation. Murphy moved, McMillan seconded, to approve the “Memorandum of Understanding Between the City of Orono and Law Enforcement Labor Services (Local No. 168) – Supervisors” amending the insurance contribution to $790.00 for 2009. VOTE: Ayes 5, Nays 0. 18. AMENDMENT TO PATROL OFFICER LABOR AGREEMENT FOR 2009 Murphy moved, McMillan seconded, to approve the “Memorandum of Understanding Between the City of Orono and Law Enforcement Labor Services (Local No. 40) – Patrol” amending the insurance contribution to $790.00 for 2009. VOTE: Ayes 5, Nays 0. 19. 2009 NON-UNION COMPENSATION ADJUSTMENTS – RESOLUTION NO. 5818 Murphy moved, McMillan seconded, to adopt RESOLUTION NO. 5818, a Resolution Amending Resolution No. 5793 Pay Plan Adjustments for Non-Union City Employees for 2009. VOTE: Ayes 5, Nays 0. CITY ATTORNEY’S REPORT Mattick recommended the City hold hearings on whether the Casco Point street utility construction project is viable. Mattick noted the City will not be seeking special assessments on this project and that they need to hold public hearings in the near future. Murphy asked whether Mattick is separating the utility rehab portion of the project from the burying of the utilities. Mattick stated he is. *20. LICENSES & PERMITS SPECIAL EVENTS 1. Applicant: Highmark Builders, Inc. Event: 2009 Parade of Homes Spring Preview Location: 4205 North Shore Drive Date: February 28 and March 1, 5-8, 12-15, and 19-22, 2009 Time: Noon – 6:00 p.m., Thursdays – Sundays 2. Applicant: M.B. Johnson Event: Wedding Reception (approximately 50-100 guests) Location: 2530 Fox Street Date: Saturday, February 7, 2009 Time: 5:30 p.m. – 10:30 p.m. Item #2 - CC Agenda - 02/09/09 Approval of Council Minutes 01/26/09 [Page 10 of 11] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 26, 2009 7:00 o’clock p.m. _____________________________________________________________________________________ PAGE 11 of 11 (*20. LICENSES & PERMITS, Continued) Bremer moved, Franchot seconded, to approve the above listed licenses. VOTE: Ayes 5, Nays 0. *BILLS Bremer moved, Franchot seconded, to approve payment of the All Funds Account. VOTE: Ayes 5, Nays 0. ADJOURNMENT McMillan moved, Murphy seconded, to adjourn the Orono City Council meeting at 9:17 p.m. VOTE: Ayes 5, Nays 0. ATTEST: _________________________________ _______________________________________ Linda S. Vee, City Clerk James M. White, Mayor Item #2 - CC Agenda - 02/09/09 Approval of Council Minutes 01/26/09 [Page 11 of 11] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 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02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #03 - CC Agenda - 02/09/08 File #09-3392 [Total Pages 81] Item #04 - CC Agenda - 02/09/09 File #09-3393 [Total Pages 7] Item #04 - CC Agenda - 02/09/09 File #09-3393 [Total Pages 7] Item #04 - CC Agenda - 02/09/09 File #09-3393 [Total Pages 7] Item #04 - CC Agenda - 02/09/09 File #09-3393 [Total Pages 7] Item #04 - CC Agenda - 02/09/09 File #09-3393 [Total Pages 7] Item #04 - CC Agenda - 02/09/09 File #09-3393 [Total Pages 7] Item #04 - CC Agenda - 02/09/09 File #09-3393 [Total Pages 7] Item #05 - CC Agenda - 02/09/09 Support CDBG Funding of WeCAN [Page 1 of 11] Item #05 - CC Agenda - 02/09/09 Support CDBG Funding of WeCAN [Page 2 of 11] Item #05 - CC Agenda - 02/09/09 Support CDBG Funding of WeCAN [Page 3 of 11] Item #05 - CC Agenda - 02/09/09 Support CDBG Funding of WeCAN [Page 4 of 11] Item #05 - CC Agenda - 02/09/09 Support CDBG Funding of WeCAN [Page 5 of 11] Item #05 - CC Agenda - 02/09/09 Support CDBG Funding of WeCAN [Page 6 of 11] Item #05 - CC Agenda - 02/09/09 Support CDBG Funding of WeCAN [Page 7 of 11] Item #05 - CC Agenda - 02/09/09 Support CDBG Funding of WeCAN [Page 8 of 11] Item #05 - CC Agenda - 02/09/09 Support CDBG Funding of WeCAN [Page 9 of 11] Item #05 - CC Agenda - 02/09/09 Support CDBG Funding of WeCAN [Page 10 of 11] Item #05 - CC Agenda - 02/09/09 Support CDBG Funding of WeCAN [Page 11 of 11] Item #06 - CC Agenda - 02/09/09 Payment No. 1 - Civic System, Casselle Clarity Accounting Software [Page 1 of 2] Item #06 - CC Agenda - 02/09/09 Payment No. 1 - Civic System, Casselle Clarity Accounting Software [Page 2 of 2] Item #7 - CC Agenda - 02/09/09 Payment No. 2 - Casco Point Sanitary Sewer Rehabilitation [Page 1 of 3] Item #7 - CC Agenda - 02/09/09 Payment No. 2 - Casco Point Sanitary Sewer Rehabilitation [Page 2 of 3] Item #7 - CC Agenda - 02/09/09 Payment No. 2 - Casco Point Sanitary Sewer Rehabilitation [Page 3 of 3] Item #08 - CC Agenda - 02/09/09 Change Order No. 1 and Request for Payment No. 2 - 2008 Overlay Project [Page 1 of 6] Item #08 - CC Agenda - 02/09/09 Change Order No. 1 and Request for Payment No. 2 - 2008 Overlay Project [Page 2 of 6] Item #08 - CC Agenda - 02/09/09 Change Order No. 1 and Request for Payment No. 2 - 2008 Overlay Project [Page 3 of 6] Item #08 - CC Agenda - 02/09/09 Change Order No. 1 and Request for Payment No. 2 - 2008 Overlay Project [Page 4 of 6] Item #08 - CC Agenda - 02/09/09 Change Order No. 1 and Request for Payment No. 2 - 2008 Overlay Project [Page 5 of 6] Item #08 - CC Agenda - 02/09/09 Change Order No. 1 and Request for Payment No. 2 - 2008 Overlay Project [Page 6 of 6] Item #09 - CC Agenda - 02/09/09 Appoint Auditor for Fiscal Year 2008 [Page 1 of 1] Item #10 - CC Agenda - 02/09/09 Consultant Engineer 2009 Fee Schedule [Page 1 of 4] Item #10 - CC Agenda - 02/09/09 Consultant Engineer 2009 Fee Schedule [Page 2 of 4] Item #10 - CC Agenda - 02/09/09 Consultant Engineer 2009 Fee Schedule [Page 3 of 4] Item #10 - CC Agenda - 02/09/09 Consultant Engineer 2009 Fee Schedule [Page 4 of 4] Item #10A - CC Agenda - 02/09/09 Call for General Obligation Improvement Refunding Bond Sale [Page 1 of 6] Item #10A - CC Agenda - 02/09/09 Call for General Obligation Improvement Refunding Bond Sale [Page 2 of 6] Item #10A - CC Agenda - 02/09/09 Call for General Obligation Improvement Refunding Bond Sale [Page 3 of 6] Item #10A - CC Agenda - 02/09/09 Call for General Obligation Improvement Refunding Bond Sale [Page 4 of 6] Item #10A - CC Agenda - 02/09/09 Call for General Obligation Improvement Refunding Bond Sale [Page 5 of 6] Item #10A - CC Agenda - 02/09/09 Call for General Obligation Improvement Refunding Bond Sale [Page 6 of 6] Item #11 - CC Agenda - 02/09/09 Amendment No 2 to Verizon Lease Agreement [Page 1 of 6] Item #11 - CC Agenda - 02/09/09 Amendment No 2 to Verizon Lease Agreement [Page 2 of 6] Item #11 - CC Agenda - 02/09/09 Amendment No 2 to Verizon Lease Agreement [Page 3 of 6] Item #11 - CC Agenda - 02/09/09 Amendment No 2 to Verizon Lease Agreement [Page 4 of 6] Item #11 - CC Agenda - 02/09/09 Amendment No 2 to Verizon Lease Agreement [Page 5 of 6] Item #11 - CC Agenda - 02/09/09 Amendment No 2 to Verizon Lease Agreement [Page 6 of 6] Item #12 - CC Agenda - 02/09/09 Employee Handbook [Page 1 of 1] Item #13 - CC Agenda - 02/09/09 Licenses & Permits [Page 1 of 8] Item #13 - CC Agenda - 02/09/09 Licenses & Permits [Page 2 of 8] Item #13 - CC Agenda - 02/09/09 Licenses & Permits [Page 3 of 8] Item #13 - CC Agenda - 02/09/09 Licenses & Permits [Page 4 of 8] Item #13 - CC Agenda - 02/09/09 Licenses & Permits [Page 5 of 8] Item #13 - CC Agenda - 02/09/09 Licenses & Permits [Page 6 of 8] Item #13 - CC Agenda - 02/09/09 Licenses & Permits [Page 7 of 8] Item #13 - CC Agenda - 02/09/09 Licenses & Permits [Page 8 of 8] Item #14 - CC Agneda - 02/09/09 Bills [Page 1 of 7] Item #14 - CC Agneda - 02/09/09 Bills [Page 2 of 7] Item #14 - CC Agneda - 02/09/09 Bills [Page 3 of 7] Item #14 - CC Agneda - 02/09/09 Bills [Page 4 of 7] Item #14 - CC Agneda - 02/09/09 Bills [Page 5 of 7] Item #14 - CC Agneda - 02/09/09 Bills [Page 6 of 7] Item #14 - CC Agneda - 02/09/09 Bills [Page 7 of 7]