HomeMy WebLinkAbout11-14-2011 Council Packet Agenda for Council Meeting Set for Monday, November 14, 2011, 7:00 P.M.
Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356
Directions: www.yahoo.com/maps - 952-249-4600 / www.ci.orono.mn.us
Roll Call
Pledge of Allegiance
Approval of Agenda
1. Consent Agenda – Consent agenda items, including (*) asterisk items, are considered to be routine items to
be enacted upon by one motion by the City Council under this section of the agenda. Items on the Consent
Agenda are reviewed in total by the City Council and may be approved through one motion with no further
discussion by the Council. Any item may be removed by any Council Member, staff member or person from
the public for separate consideration. If you wish to remove any item from the Consent Agenda, please state
the item number and description of the item. Memos regarding each of the Agenda items are available in the
Public Packet - located in the lobby near the sign in sheet.
Approval of Minutes
* 2. Council Work Session of October 24, 2011
* 3. Regular Council Meeting of October 24, 2011
* 4. Council Work Session of November 7, 2011
LMCD Report – Andrew McDermott, Representative
Planning Commission Comments – Jon Schwingler, Representative
Public Comments – (Limit 5 Minutes Per Person)
This is an opportunity for the public to address matters not on the agenda. The council will not engage in discussion or
take action on items presented at this time. However, the council may refer issues to staff for follow up or
consideration at a future meeting. Speakers should state their name and home address at the podium before speaking.
Planning Department Report
5. 11-3527 Jason and Jody Smith, 2690 Rainey Road – Variance
6. 11-3528 Timothy and Danielle Koehler, 4205 North Shore Drive – Variance – Resolution
7. 11-3529 Estate of Arthur J. Nelson, 400 Willow Drive South and 2260 Fox Street – Subdivision,
Lot Line Rearrangement – Resolution
8. Donation Garden, 2300 Fire Station Drive – License Agreement Renewal
City Engineer’s Report
Mayor/Council Report
City Administrator's Report
9. Minnehaha Creek Watershed District – Aquatic Invasive Species
10. Liquidation of Forfeited Vehicles
11. Disposal of Unclaimed Property
12. Extension of Recycling Agreement with Waste Management
13. Title Registration – Stipulation
City Attorney's Report
Agenda for Council Meeting Set for Monday, November 14, 2011, 7:00 P.M.
Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356
Directions: www.yahoo.com/maps - 952-249-4600 / www.ci.orono.mn.us
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Notifications
14. Licenses & Permits
Gambling – Resolution
Liquor Licenses
* 15. Bills
Adjournment
Upcoming Issues and Events
2011
11/11 – HOLIDAY, Observance of Veterans Day, Friday
11/14 – Council Work Session, Monday, 5:00 p.m.
11/14 – Council Meeting, Monday, 7:00 p.m.
11/21 – Planning Commission Meeting, Monday, 6:30 p.m. (Council Liaison – Doug Franchot)
11/24 – HOLIDAY, Observance of Thanksgiving Day
11/25 – HOLIDAY, Observance of Thanksgiving Day
11/28 – Council Work Session, Monday, 5:00 p.m.
11/28 – Council Meeting, Monday, 7:00 p.m.
11/29 – Joint Orono/Long Lake Council Work Session, Tuesday, 6:30 p.m., Long Lake Council Chambers
12/07 – Planning Commission Work Session, Tuesday, 5:30 p.m.
12/12 – Truth-in-Taxation Hearing and Council Meeting, Monday, 6:00 p.m.
12/26 – HOLIDAY, Observance of Christmas, Monday
MINUTES OF THE
ORONO CITY COUNCIL WORK SESSION
Monday, October 24, 2011
5:30 p.m.
Page 1 of 1
Present: Mayor Lili McMillan, Council Members Cynthia Bremer, Aaron Printup, and Dave Rahn.
Representing Staff were City Administrator Jessica Loftus, Finance Director Ron Olson and
City Clerk Lin Vee
Finance Director Olson reviewed the status of the Enterprise Funds, which include Water, Sewer and
Stormwater Funds, and proposed utility rate increases based on the 2009 Utility Rate Study. Council
agreed with the proposed rate increases for 2012 as recommended in the Utility Rate Study. Olson
noted the Enterprise Fund budget will be adopted at the December 12, 2011 Council meeting as well as
the General Fund budget.
Council discussed the proposed changes to the 2012 Fee schedule and recommended also reviewing an
increase in the base fee of construction permits. Adoption of the 2012 Fee Schedule will be scheduled
for the December 12, 2011 Council meeting.
Olson provided an overview of the funds used to purchase fixed assets as part of the Capital
Improvement Plan (CIP). The CIP will continue to be reviewed and updated to determine priorities for
capital purchases.
Council scheduled an additional work session to continue discussion of the General Fund budget. The
date and time of the work session will be determined based on Council availability.
Mayor McMillan stated she had received a request from the Long Lake Rowing Club for a letter of
support for a rowing event to be held next summer. As there were no Council objections, she will
respond with a letter of support.
There were no comments regarding Information Update items.
The meeting closed at 6:49 p.m.
ATTEST:
________________________________________ _______________________________________
Linda S. Vee, City Clerk Lili Tod McMillan, Mayor
Item #02 - CC Agenda - 11/14/2011
Approval of Council Work Session Minutes 10/24/2011
[Page 1 of 1]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, October 24, 2011
7:00 o'clock p.m.
_____________________________________________________________________________________
Page 1 of 19
ROLL CALL
The Orono City Council met on the above-mentioned date with the following members present: Mayor
Lili Tod McMillan and Council Members Cynthia Bremer, Aaron Printup, and David Rahn.
Representing Staff were City Administrator Jessica Loftus, Finance Director Ron Olson, City Clerk Lin
Vee, Assistant City Administrator of Long-Term Strategic Planning Michael Gaffron, Planning
Coordinator Melanie Curtis, City Attorney Soren Mattick, City Engineer Darren Amundsen, and
Recorder Jackie Young.
Mayor McMillan called the meeting to order at 7:00 p.m., followed by the Pledge of Allegiance.
APPROVAL OF AGENDA
Item No. 11 was added to the Consent Agenda.
Bremer moved, Rahn seconded, to approve the Consent Agenda as amended. VOTE: Ayes 4,
Nays 0.
APPROVAL OF MINUTES
*2. COUNCIL WORK SESSION OF OCTOBER 10, 2011
Bremer moved, Rahn seconded, to approve the minutes of the City Council Work Session of
October 10, 2011, as submitted. VOTE: Ayes 4, Nays 0.
*3. REGULAR COUNCIL MEETING OF OCTOBER 10, 2011
Bremer moved, Rahn seconded, to approve the minutes of the City Council meeting of October 10,
2011, as submitted. VOTE: Ayes 4, Nays 0.
PUBLIC HEARING - 7:00 P.M.
4. CERTIFICATION OF DELINQUENT UTILITIES - RESOLUTION NO. 6085
Olson stated each year the City certifies to the county all unpaid annual service charges for the septic
program, the unpaid recycling program fees, and all delinquent sewer and water accounts of $50.00 or
more. State statutes require the City hold a public hearing regarding the assessment of these fees prior to
certifying the assessment roll to the county. Notices of the public hearing have been sent to all delinquent
properties.
Mayor McMillan opened the public hearing at 7:04 p.m.
There were no public comments regarding this item.
Mayor McMillan closed the public hearing at 7:04 p.m.
Item #03 - CC Agenda - 11/14/2011
Approval of Council Minutes 10/24/2011 [Page 1 of 19]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, October 24, 2011
7:00 o'clock p.m.
_____________________________________________________________________________________
Page 2 of 19
(4. CERTIFICATION OF DELINQUENT UTILITIES, Continued)
Bremer moved, Rahn seconded, to adopt RESOLUTION NO. 6085, a Resolution for the Collection
of Delinquent 2011 Water and Sewer Utility Service Charges, Recycling Program Fees, On-Site
Sewage Treatment (septic) Inspection, Storm Water Charges. VOTE: Ayes 4, Nays 0.
5. CERTIFICATION OF UNPAID SERVICE CHARGES - RESOLUTION NO. 6086
Olson stated each year the City certifies to the County unpaid service charges to be collected with the
following year's taxes. Olson stated the total unpaid service charges are approximately $3,600.
State statutes require the City hold a public hearing regarding the assessment of these fees prior to
certifying the assessment roll to the County. Notices of the public hearing have been sent to all
delinquent properties.
Mayor McMillan opened the public hearing at 7:05 p.m.
There were no public comments regarding this item.
Mayor McMillan closed the public hearing at 7:05 p.m.
Bremer moved, Rahn seconded, to adopt RESOLUTION NO. 6086, a Resolution for the Collection
of Delinquent Development and General Service Bills. VOTE: Ayes 4, Nays 0.
6. CERTIFICATION OF CHARGES - WETLAND VIOLATION - RESOLUTION NO. 6087
Olson stated an agreement has been reached with the property owner at 559 Russell Avenue regarding the
City clean up of a wetland violation. The property owner will reimburse the City for the cost of the
disposal of the materials removed from the wetland. These costs will be collected as a special assessment
against the property.
Mayor McMillan opened the public hearing at 7:07 p.m.
There were no public comments regarding this item.
Mayor McMillan closed the public hearing at 7:07 p.m.
Bremer noted the amount of the assessment is $939.00.
Bremer moved, Rahn seconded, to adopt RESOLUTION NO. 6087, a Resolution for the Collection
of the Disposal Costs Associated with the Clean-up of a Wetland Violation. VOTE: Ayes 4, Nays 0.
*7. CERTIFICATION OF HAZARDOUS BUILDING COSTS (PUBLIC HEARING NOT
REQUIRED) - RESOLUTION NO. 6088
Bremer moved, Rahn seconded, to adopt RESOLUTION NO. 6088, a Resolution for the
Certification of Costs Related to the Removal of the Hazardous Building Located at 200 Hollander
Road. VOTE: Ayes 4, Nays 0.
Item #03 - CC Agenda - 11/14/2011
Approval of Council Minutes 10/24/2011 [Page 2 of 19]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, October 24, 2011
7:00 o'clock p.m.
_____________________________________________________________________________________
Page 3 of 19
PRESENTATION
8. CRYSTAL BAY ROAD SPEED BUMPS
Loftus stated in March, the City Council approved the purchase and installation of three temporary speed
humps on Crystal Bay Road with the understanding that this is an experimental project. In April the City
purchased the materials for temporary speed humps costing approximately $4,000. The public works
department installed the speed humps in mid May. Over the past five months the City has received no
complaints and had one repair. In general, Staff believes the temporary speed humps have held up pretty
well this first season. The speed humps will be removed at the end of October before the first snow.
Public works would reinstall the humps next year in April/May.
The Crystal Bay Road neighborhood has received notice of the meeting and might be attending tonight to
provide input. In addition, the Mayor received an e-mail from Sean Foy requesting the speed humps be a
bit higher so they work when vehicles are going fast and he is also requesting two or three additional
humps in between the current one. Public Works would prefer not to raise the speed humps because it
would increase the likelihood of them being torn off or damaged by vehicles and trailers. Public Works
does have the materials to add one more speed hump if the location can be agreed upon. The City
Engineer originally recommended four speed hump locations. Staff still recommends the same locations.
If the City cannot receive approval from the adjacent homeowners at the recommended location, the City
Engineer offered the following guidelines for locating the humps: 250 feet to 600 feet for spacing,
locating them at least 200 feet from corners and intersections, putting them on property lines, away from
utilities, and at least 10 feet away from driveways.
Loftus noted she has received a few e-mails from some of the residents indicating they would like another
speed hump added in between the first two speed humps.
Mayor McMillan opened the meeting for public comment at 7:10 p.m.
Ann O’Riley, 3349 Crystal Bay Road, thanked the City Council for approving the speed humps. The one
problem that has been observed is that motorists tend to speed up after they hit the first speed hump since
they do not see another one. The residents would like the Council to consider a fourth speed hump at
3375 Crystal Bay Road. The curve makes it difficult to see the speed hump and motorists tend to speed
up after they hit the speed hump at 3355. The property owners at 3375 and 3355 Crystal Bay Road have
indicated they would be willing to have a speed hump installed in front of their home. O'Riley indicated
it would make more sense to install it at 3375 Crystal Bay Road. In addition, the neighbors who had
expressed some concern regarding noise have found that the noise is really not an issue.
Sean Foy, 3345 Crystal Bay Road, thanked the City Council for approving the speed humps and added
that it has reduced the amount of traffic on the roadway quite a bit. The residents are interested in a fourth
one if the Council would be willing to approve an additional speed hump.
Mayor McMillan closed the public comment portion at 7:13 p.m.
Printup asked why the one speed hump had to be repaired.
Foy indicated it was due to a bad storm.
Item #03 - CC Agenda - 11/14/2011
Approval of Council Minutes 10/24/2011 [Page 3 of 19]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, October 24, 2011
7:00 o'clock p.m.
_____________________________________________________________________________________
Page 4 of 19
(8. CRYSTAL BAY ROAD SPEED BUMPS, Continued)
Loftus stated a City vehicle or trailer also hit a speed hump and caused some minor damage, which was
repaired by the Public Works Department.
McMillan commented the City Council is glad the speed humps have worked out well for the residents.
Loftus asked whether Staff should contact the other residents regarding the location of the fourth speed
hump or whether they should have the Public Works Department install it in the recommended location.
Rahn commented the location recommended by the City Engineer seems logical since there is a big space
between those two locations.
Loftus indicated they did receive one e-mail expressing that same concern and that the City Engineer feels
it should be installed at that location. Loftus indicated initially those property owners had indicated they
were not interested in a speed hump in front of their house.
Foy noted the majority of those properties are set back from the road quite a bit and that the other homes
are located closer to the road.
Printup commented it appears that the majority of the City Council is in favor of adding a fourth speed
hump.
Mayor McMillan concurred, and requested Staff to check with the residents on the location of the fourth
speed hump.
The City Council took no formal action on this item.
9. MINNEHAHA CREEK WATERSHED DISTRICT (MCWD) PRESENTATION
Eric Evenson, Administrator for the Minnehaha Creek Watershed District, addressed the City Council
regarding aquatic invasive species or AIS. Evenson stated the MCWD is looking for input from the lake
communities on a new proposal to develop a long-term plan for dealing with the problem and the impacts
AIS has on the quality of the lake.
The cost of dealing with AIS is higher once the issue is in the system than it is to prevent it. Zebra
mussels have been in Lake Minnetonka for a couple of years now. One lake service provider has
indicated he is contemplating charging $500 to take a dock out of the lake, scrape it, and spray it down.
The MCWD is also considering painting the dam to keep the zebra mussels off of it and to coat the
intakes to keep the fire intakes from plugging up with zebra mussels. The cost has been estimated to be in
the area of $500 to $1000 per homeowner simply to deal with the zebra mussels and does not include the
costs to deal with other AIS. There are approximately 10,000 docks on Lake Minnetonka, which would
result in approximately a $5 million price tag to deal with those docks. Evenson reiterated that it is
cheaper to prevent it than it is to deal with it once it is in the system.
Lake Minnetonka is also considered a super spreader since it is the most heavily used lake in Minnesota.
The MCWD anticipates that the zebra mussels will spread to Long Lake, Christmas Lake, Lake
Independence, Medicine Lake, Lake Calhoun, etc. Evenson stated since zebra mussels are already in
Item #03 - CC Agenda - 11/14/2011
Approval of Council Minutes 10/24/2011 [Page 4 of 19]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, October 24, 2011
7:00 o'clock p.m.
_____________________________________________________________________________________
Page 5 of 19
(9. MINNEHAHA CREEK WATERSHED DISTRICT (MCWD) PRESENTATION, Continued)
Lake Minnetonka, there is not much they can do about it at this point in time but that they would like to
focus their efforts on preventing it from being spread to the other lakes.
The MCWD has been dealing with zebra mussels as well as milfoil, carp, flowering rush and other AIS,
which are spreading. The MCWD is conducting an experiment this year to see whether flowering rush
can be removed by hand since it is not too wide spread at this point. Spiny waterflea is also an issue in
some lakes. Hydrilla is another AIS that could become a problem. Hydrilla is actually worse than milfoil
and will eventually be coming to Lake Minnetonka. Evenson stated while Lake Minnetonka is important
to protect, the Minnehaha Creek Watershed District also has 128 other lakes that they serve.
Evenson indicated the MCWD would like to get the input of the City Council on whether the MCWD
should be involved in attempting to eradicate AIS from Lake Minnetonka. The effort to deal with AIS
will need to be on a long-term basis and will be expensive. The MCWD sees this as a responsibility of
the state and the DNR, but the MCWD does not feel the state is allocating adequate resources to deal with
the problem at this time nor will they in the future. The state's efforts at the present time are focused on a
penalty program and education of the general public. Unfortunately aquatic invasive species are
spreading and is expected to increase in the lakes where it is already present.
Evenson stated a question has been raised whether the MCWD has the legal authority to deal with AIS,
and the answer is, yes, we do. The MCWD has been dealing with carp, has conducted research on a curly
loosestrife beetle program, curly leaf pond weed eradication, contributed to LMCD's boat inspection
program, hosted AIS training for police officers, monitored for zebra mussels, and has been working with
the DNR on a program during the summer to educate the public on zebra mussels and the movement of
AIS.
Currently the MCWD has been working with three lake associations on a pilot inspection program, which
is kind of a grass roots effort. The MCWD has been hearing from constituents that they are concerned
that not enough is being done on a state level and that they would like to see additional boat inspections.
The MCWD is looking at a different option for inspections that would require a boat owner to punch in a
code signifying that their boat has been inspected, which would be a more economically viable option
than having an inspector assigned to each lake. Evenson stated the MCWD Board has also authorized
him to look into a pilot utilizing RFID tags, which could be used in lieu of gates.
In addition, the MCWD is moving forward with a major plan amendment. Approximately one year ago
the MCWD sent out a minor plan amendment and the Board of Water & Soil Resources sent it back and
said it was a major amendment, which put the amendment on hold. The MCWD would like to talk with
the lake communities prior to implementing that amendment and get their input. The MCWD would like
to try and define the issues and then get the state agencies to concur or not concur. The MCWD has also
attempted to get an opinion from the Attorney General’s Office but they have been reluctant to issue one
on the MCWD's regulatory power.
Evenson reiterated the MCWD would like to obtain input from the lake communities on whether they
would like the MCWD to move forward on the plan amendment or whether it should be left up to the
state to deal with AIS. Due to the extent of the AIS problems, the MCWD will also need the help of the
DNR and the LMCD.
Item #03 - CC Agenda - 11/14/2011
Approval of Council Minutes 10/24/2011 [Page 5 of 19]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, October 24, 2011
7:00 o'clock p.m.
_____________________________________________________________________________________
Page 6 of 19
(9. MINNEHAHA CREEK WATERSHED DISTRICT (MCWD) PRESENTATION, Continued)
Evenson noted at the end of August the Board authorized him to hire an AIS specialist to compile a
comprehensive management plan and has been speaking with a number of different agencies to see what
type of cooperation they will have in dealing with AIS. Evenson stated with this comprehensive
management plan, the MCWD is not taking over the role of the LMCD and that it is not any kind of an
effort to advance anyone’s agenda. Evenson stated you cannot eradicate milfoil and other AIS but could
work to manage the spread and growth of the aquatic invasive species on the 128 lakes that they oversee.
Rahn commented it is kind of a Catch 22 and that he would like to know what the exact plan is prior to
committing to anything long term. Rahn asked what type of funding stream the MCWD is contemplating.
Evenson stated that watershed laws allow a number of ways to fund things. On an ad valorem basis,
everyone in the watershed district pays a little bit. $280,000 is the average price of a home in the area,
which would result in approximately $3 per home and would raise $1 million. The MCWD could also do
it through special taxing districts based on hydrologic boundaries or taxing on a city boundary basis.
Evenson concurred that it is a Catch 22 and that it will cost a lot of time and money to put the plan
together. Once the MCWD starts down that path, there will be expectations that the plan will be
implemented. Evenson stated this is the beginning of the planning process but that AIS is a big problem
and unfortunately the state is not stepping up to the plate.
Rahn noted if a plan is implemented, it would likely require a different approach to each lake.
Evenson stated he would suspect that the plan will focus on efforts to prevent AIS from getting into some
of the other lakes. Since Lake Minnetonka already has zebra mussels, the focus would be to protect the
quality of the lake and avoid zebra mussels from being introduced to other lakes.
Bremer asked if it is unrealistic to say that the MCWD knows for sure that the other lakes do not already
have zebra mussels.
Evenson indicated they have been monitoring those lakes and have also monitored Lake Minnetonka over
the years, which led to the discovery of them. The MCWD does not know for a fact that they are not in
other lakes but they do feel it is a possibility that they exist in other lakes.
Bremer stated a sampling often consists of only a small area and that she is not sure of the amount of data
that the MCWD has given the limited monitoring going on. Bremer indicated she would question that
initial premises since this undertaking is supposing that the other lakes do not have zebra mussels.
Bremer indicated she would rather have the MCWD take into consideration that there are other parts of
Lake Minnetonka that should not be written off since 100 percent of the lake does not have zebra mussels.
Bremer noted a number of cities have passed resolutions of support to varying degrees and asked why
there is varying support and why the MCWD needs the support of the lake communities. Bremer asked
what the impact would be if the City of Orono does not pass a resolution and what cities the MCWD has
approached where they have received no resolution of support.
Evenson stated the MCWD should not write off Lake Minnetonka but that it is likely the entire lake will
become infested at some point. The zebra mussels will get into the channel eventually and some bays are
not infested as much as others. The worst infestations of zebra mussels are in Wayzata Bay and Grays
Item #03 - CC Agenda - 11/14/2011
Approval of Council Minutes 10/24/2011 [Page 6 of 19]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, October 24, 2011
7:00 o'clock p.m.
_____________________________________________________________________________________
Page 7 of 19
(9. MINNEHAHA CREEK WATERSHED DISTRICT (MCWD) PRESENTATION, Continued)
Bay. The MCWD does have a chance to do some controls on Lake Minnetonka and the other lakes and
there is some research that is promising that they would like to try in some of the smaller lakes.
Evenson stated in the past the MCWD has gone ahead and done different things without first getting the
input from the lake communities and received some negative feedback regarding that. Due to that
negative feedback, the MCWD is taking a new direction and asking for more input from lake
communities. Evenson reiterated that the MCWD cannot get involved in this plan and then walk away
from it. It will need to be a long-term commitment. Cities have a unique set of regulations, and if the
MCWD can combine forces with the cities and other government agencies, it will be more effective in
controlling the spread of AIS.
Evenson indicated he has spoken to other communities that are supportive and that he has not talked to
any city that has simply said no to the proposal. The City of Medina has not commented on it. The City
of Minnetonka has said that the MCWD is there to make tough decisions. Evenson indicated he will be
talking to Wayzata, Minnetrista, and Deephaven. Orono has a considerable amount of lakeshore and
carries a significant weight with the Watershed District. The MCWD is very interested in hearing what
Orono thinks about an AIS program.
McMillan asked if the MCWD wants to make this investment into the management plan without some
type of regulatory outcome.
Evenson stated that is not necessarily the case and that the MCWD does feel some form of regulation is
needed. Evenson stated education is important, capital projects are important, research is important and
regulation is important. Evenson indicated it could be that regulation could be delegated to other agencies
or their regulation authority could be delegated to the MCWD.
McMillan commented she gets a little nervous when regulation is discussed and that it is a complicated
situation given the number of lakes. McMillan stated when the MCWD talks about regulations, it results
in leapfrogging from studying the situation to regulating the situation.
Evenson stated that is a point that is well taken.
Printup stated one concern is boats transferring AIS and asked whether waterfowl also transfers AIS.
Evenson indicated the Army Corps of Engineers did a study and found that waterfowl do not transfer
AIS. The only lakes that have zebra mussels have boat access. The primary method of transfer is from
weeds on boats that harbor the zebra mussels.
Mayor McMillan opened the meeting for public comment.
Gabriel Jabbour stated as long as he has resided in this area, they have had different problems with weeds
and AIS on Lake Minnetonka. Jabbour indicated he is fond of the work the MCWD does but that he
generally ends up being frustrated at how the different government agencies were acting. Jabbour
commented they need to figure out a way to work on this collectively.
Jabbour stated he is glad the MCWD is asking for input from the various lake communities and that he
has no doubt the MCWD has the authority to mitigate the damage but that they do not have the authority
Item #03 - CC Agenda - 11/14/2011
Approval of Council Minutes 10/24/2011 [Page 7 of 19]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, October 24, 2011
7:00 o'clock p.m.
_____________________________________________________________________________________
Page 8 of 19
(9. MINNEHAHA CREEK WATERSHED DISTRICT (MCWD) PRESENTATION, Continued)
to regulate it. Jabbour stated the MCWD is concentrating on zebra mussels but that in his view water
fowl can transfer milfoil.
Jabbour stated when zebra mussels were found in Lake Minnetonka, they held an emergency meeting and
that he encouraged the MCWD to not allow budget or financial restrictions to limit what can be done. At
that time it was thought that if the zebra mussel problem was isolated to a certain part of the lake, that it
could be treated with copper sulfate, which was not done.
Jabbour stated unfortunately a brief presentation does not give the Council a very good idea of the
magnitude of the issues. There was also a discussion about closing the Narrows and Lord Fletchers and
how to keep the upper lake separate from the lower lake. Jabbour reiterated that the City Council is not
privileged to all of this information and that it is a very complex issue.
The LMCD and White Bear Lake have very unique authority as conservation districts because the state
has given them unlimited jurisdiction over surface water. What the LMCD has been doing is probably
not satisfactory since we always want them to do more. The DNR also has a number of great employees
and has done a great deal with educating the service providers around the lake.
Jabbour stated this summer some legislation was introduced to increase the fines but it did not go
anywhere. They also attempted to allow the local cities to retain the money raised by fines so there would
be an incentive to issue tickets. The Watershed District also offered to train police officers but got very
little response from the police departments.
Jabbour commented it is very difficult to get people up to speed with all the information and that his
biggest concern is that the City will have a number of people asking the Council to get rid of all the
milfoil in the lake and not focus on the other issues.
Jabbour stated in his opinion the LMCD has not done the job they should have done and that he would
like to see a hybrid between the LMCD and the DNR. The City needs to understand the type of authority
an agency has before the City backs it.
Jabbour stated in his opinion the MCWD will have a difficult time with the ramps. Jabbour commented
there is a substantial amount of infrastructure already in place that could be utilized.
Rahn commented that just focusing on the ramps will not solve the problem but that there is a substantial
amount of ramps.
Jabbour noted that Orono has 35 percent of the lakeshore around Lake Minnetonka and share a lake with
a number of other cities. Many of those cities would like the MCWD to take over their regulatory
authority of their lakeshore and the lake.
There was no further public comment.
McMillan noted the LMCD has had an AIS task force since the 1990s, and that they also experience
financial and time constraints. McMillan stated in her view the Watershed Creek could take over some of
the functions of the LMCD as it relates to AIS, which could be something they could discuss in the future.
McMillan suggested the MCWD work with the DNR and the LMCD on what could possibly be done as
Item #03 - CC Agenda - 11/14/2011
Approval of Council Minutes 10/24/2011 [Page 8 of 19]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, October 24, 2011
7:00 o'clock p.m.
_____________________________________________________________________________________
Page 9 of 19
(9. MINNEHAHA CREEK WATERSHED DISTRICT (MCWD) PRESENTATION, Continued)
far as regulation or pilot programs. McMillan noted Orono Staff has had some issues responding to the
regulations and that is a concern for cities.
Bremer stated regulation needs to be taken very seriously. Bremer indicated she did read the other
resolutions and that her thinking is similar to Minnetonka's, which is being supportive of the charge of the
MCWD but that she does not want to take a myopic view of supporting only one organization. Bremer
indicated she would rather the governing agencies get together and come up with some solution. The City
of Orono supports clear water quality, does not want invasive species, and is supportive of the LMCD.
Bremer stated before she can approve any resolution, she would need to know what the resolution says
and how detailed it needs to be.
Andrew McDermott stated the LMCD is wrestling with some of the same concerns expressed by the City
Council and that the LMCD is not sure of the direction the MCWD is going to go on this issue. There are
a number of draft documents out there from the MCWD that talk about taxing and fees, which made the
LMCD nervous.
McDermott noted the LMCD does support the aquatic and invasive species expert and the Board will be
discussing on Wednesday what type of resolution or letter of support should be issued to the Watershed
District. The LMCD also definitely believes there should be a comprehensive aquatic invasive species
plan but that is as far as the LMCD would support it at this time until there is a more definite plan.
McDermott indicated the LMCD is willing to work with the Watershed District.
Printup commented he is not comfortable drafting or approving a resolution at this point until they see
what is in the plan. If the City Council would like to do a resolution at some point, he would suggest that
perhaps the language be more generic and asking the MCWD to bring the state in and lobby the attorney
general’s office, which would be more proactive.
Rahn stated it is difficult to move forward without a plan and that it is a Catch 22 for Eric Evenson to
come before the cities asking for their support without a plan.
Bremer stated she does not have as much of a concern with not having all the details but that it is rather
not having any appreciation for the philosophy or legality behind the plan. Bremer stated in her view
Orono does have a strong voice in the LMCD and strong representation and that she feels that the LMCD
organization at a minimum should be involved on behalf of Orono. If it was a separate issue from the
LMCD and looking at different lakes within the City of Orono, that would be a different question, but at
this point the City does not know enough about the legality of what the MCWD would like to do. Bremer
commented she does have a concern with some of the regulations that the MCWD is proposing. In
addition, the DNR is a very powerful organization and the City cannot just ignore it and say it is not
effective. The DNR has to be part of the discussion.
Bremer commented she does not want the MCWD to lose steam on this issue and feel the efforts they are
taking to help this wonderful resource should be lauded. Bremer stated in her view she does not know
whether a resolution from the City Council supporting something undefined is the right way to go and
that she would recommend that the City Council have an opportunity to review some draft language of a
resolution and the other resolutions passed by some of the other cities. Bremer asked what kind of timing
the MCWD is looking at.
Item #03 - CC Agenda - 11/14/2011
Approval of Council Minutes 10/24/2011 [Page 9 of 19]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, October 24, 2011
7:00 o'clock p.m.
_____________________________________________________________________________________
Page 10 of 19
(9. MINNEHAHA CREEK WATERSHED DISTRICT (MCWD) PRESENTATION, Continued)
Evenson stated the Board has requested he report back at the end of November.
Jabbour stated it is important the Council understand that the DNR has been working very hard on Lake
Minnetonka and they have managed to bring in a couple of people from the Corps of Engineers to deal
with some of these issues.
McDermott indicated he is in agreement with that but that there are 10,000 lakes within the state and the
DNR has to spread their resources around.
McMillan stated another issue is whether AIS management is even effective and should be studied
further. McMillan commented she would have liked to have started a program 15 years ago before some
of the AIS spread. If a comprehensive AIS management plan is done, there will be an educational benefit
derived from it. The LMCD has discussed a vegetation management plan but they do not have the
funding for that program, which could perhaps be something the MCWD could handle.
McMillan commented there are a number of things that could be done and that she would like to look at
some different options that could perhaps be included in a resolution.
Mattick stated he has not seen this issue beyond Orono but that there is no doubt the MCWD has certain
powers and that it is a matter of how far that power extends. The MCWD could perhaps seek special
legislation to clarify their role but that he is not sure at this point what the plan is on that. Mattick stated
they could study it, figure out what the issues are, and then regulate it. If you do not take some steps to
implement a plan, which is likely going to be some type of regulation, it does no good. Mattick stated the
MCWD should come forward with some ideas or solutions on how to deal with the issues.
Mattick stated it sounds like the City Council supports the investigation and the hiring of the expert to
study the issues and then coming up with a plan on how to coordinate the different mechanisms.
Evenson stated the Orono Council is struggling with a lot of the same issues that the MCWD has
struggled with. What the MCWD is asking for at this time is whether the City would like the MCWD to
undertake the planning process. The City will have a chance to participate in this process along with the
LMCD, the DNR, sportsman’s groups and other entities. The MCWD cannot do it on their own, but they
are willing to take on this challenge after hearing from the lake communities.
McMillan indicated the City Council will discuss this further and get back to the MCWD.
The City Council took no formal action on this item.
PLANNING COMMISSION COMMENTS - LOREN SCHOENZEIT, REPRESENTATIVE
Schoenzeit stated he had nothing to report but would be available for questions.
PUBLIC COMMENTS
None
Item #03 - CC Agenda - 11/14/2011
Approval of Council Minutes 10/24/2011 [Page 10 of 19]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, October 24, 2011
7:00 o'clock p.m.
_____________________________________________________________________________________
Page 11 of 19
PLANNING DEPARTMENT REPORT
10. #11-3526 3515 CAPITAL PARTNERS, LLC, 1545 MAPLE PLACE - PRELIMINARY
PLAT – RESOLUTION NO. 6089
Curtis stated on Monday, October 10th the City Council reviewed this application to combine and plat the
existing six individual vacant lots south of 1545 Maple Place into three lots. The applicant and their
engineer have met with representatives from the MCWD. The determination was made that the project
will not be subject to regulation under the District’s Stormwater Management rule. An MCWD permit is
necessary for erosion control for disturbances which exceed 5,000 square feet or 50 cubic yards of
excavation or stockpiling.
The applicant is currently working with the City Engineer to finalize the proposed storm water facilities
for the regional drainage and for the property. The applicant has agreed to conduct the grading work to
create the storage swale on their property at their expense to accommodate the regional storm water
levels. The additional off-site work can be performed by the City’s Public Works staff at a reasonable
cost to the City. The money to fund this project would come from the Stormwater Fund. The final details
regarding storm water pond sizing and design will be completed prior to final plat approval. The
necessary easements will be granted by the applicant and reflected on the plat.
Staff recommends approval of the preliminary plat approval resolution based on the requirements in the
state statute regarding lot area and width, contingent on reaching a mutually beneficial resolution to the
storm water issues. It is the applicant’s current plan that a final plat application will be before the Council
at the November 14th meeting.
Due to approaching winter weather conditions and timing of final approvals, Staff recommends Public
Works and the City Engineer begin the planning process for the storm water improvements to be as
prepared as possible when the applicant receives approval and can begin their site work. The preliminary
work includes surveying and investigative work, right-of-way analysis, application for MCWD permits
and development of plans.
McMillan asked where the offsite storm water work would occur and whether it is on city-owned
property.
Curtis indicated it would be within the City’s right-of-way. They need to add a culvert, some additional
pipes, and enlarge them to discharge to Sandy Beach, where there is currently a stormwater discharge
location.
Amundsen stated due to the amount of water that flows to this property, they need to ensure that the water
can leave the property once the homes are constructed. This project is part of the comprehensive storm
water management plan and is identified as a project. Staff is working with the applicant on how homes
can be constructed in this area and how to create or facilitate regional drainage. The offsite pipe work
will guarantee proper drainage.
McMillan asked if the applicant's storm water fee would cover the cost of the work.
Amundsen indicated a lot of the design work is based on where the existing utilities are and further survey
work is required. The Public Works Department will be able to do the installation of the infrastructure so
Item #03 - CC Agenda - 11/14/2011
Approval of Council Minutes 10/24/2011 [Page 11 of 19]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, October 24, 2011
7:00 o'clock p.m.
_____________________________________________________________________________________
Page 12 of 19
(10. #11-3526 3515 CAPITAL PARTNERS, LLC, 1545 MAPLE PLACE, Continued)
bids will not be required. A rough estimate of the costs would be $20,000 for the materials, which may
be high, and around $4,500 to $5,000 for the survey/preliminary plans and coordination with utilities.
Curtis noted the fee collected from this development would be $6,100.
Rahn asked if the fee has already been paid.
Curtis indicated it would be paid at the time of final plat.
Rahn stated he is opposed to the City conducting any work on this property until the fee is paid.
Curtis indicated at some point in the future the City’s storm water plan indicates that a project will take
place there.
Rahn commented the City will be putting themselves at risk if they do this work without the fee being
paid.
Bremer stated the Council is presuming final plat work is completed. Bremer asked whether the City
could require the fee be paid up front.
Mattick stated the City has a history of collecting all fees at the time of final plat but that an escrow
agreement could be entered into requiring the payment of the fees.
Rahn commented he is not sure why the City should be rushed to do this portion of the work.
Curtis stated the applicant would like to start with construction of the homes once the final plat is
approved and that it would be difficult for the City to conduct this work in the winter.
Printup indicated he would like to see the final details of the storm water design prior to final plat
approval. The City needs to get all the ducks in a row for final plat approval and that he does not see a
rush to do the work.
Curtis asked if Council Member Printup is asking to see the design for the storm water swale on the
applicant's site prior to granting preliminary plat approval.
Printup noted Staff's report states that final details regarding storm water pond sizing and design will be
completed prior to plat approval. Printup indicated he would like to see that to ensure the drainage works
on the site. Printup stated he does not want to see City Staff or the engineers spending any time or money
on this before final plat.
Bremer pointed out that once preliminary plat is approved, there is minimal work required to get to final
plat. Bremer indicated this issue can be resolved with an escrow agreement and that in her view that is a
good solution. Bremer noted the City has entered into escrow agreements a number of times in the past.
Rahn stated he was wondering whether there was an escrow and that he would like to see some money
paid up front prior to the City performing any work. Rahn stated page four of seven of the resolution
Item #03 - CC Agenda - 11/14/2011
Approval of Council Minutes 10/24/2011 [Page 12 of 19]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, October 24, 2011
7:00 o'clock p.m.
_____________________________________________________________________________________
Page 13 of 19
(10. #11-3526 3515 CAPITAL PARTNERS, LLC, 1545 MAPLE PLACE, Continued)
indicates that final plat approval will not be granted until the MCWD has approved its storm water
management plan. Earlier Staff had indicated there will not be a storm water management plan.
Curtis indicated that is standard language in a resolution and that the applicant needs to supply the City
with notification that no permits are required or that approval has been received from the MCWD. Curtis
stated to her recollection, notice has been received.
McMillan asked whether the building sites would be impacted if the storm water management plan
changed.
Curtis stated the intent from Staff’s perspective is that it would not, and if it did change it, it would be
brought back before the Council. Curtis indicated there could be some minor change in width or depth or
location of the pond but that it would not affect the building locations.
McMillan stated her understanding of preliminary plat approval is that the City is approving everything
and that she is not sure why that hasn’t been figured out.
Amundsen stated generally the applicants have been very good to work with and agreeable to sizing the
pond accordingly. Amundsen indicated this is kind of a dual purpose pond and allows the applicant to
build houses there and it also allows the City to implement something in their storm water plan. Staff is at
the point where the City, as a regional facility, is attempting to develop a practical outlot to the ponding
area. At this point the City needs to make sure the pipes can be put in the ground because the elevations
are in question as well as the number of pipes required.
McMillan asked whether this would increase the City’s capacity.
Amundsen stated if the City continues on its current path of development, the next step would be to figure
out a practical way to put an outlot into this pond.
Bremer asked if that is the engineering work that needs to be done.
Amundsen indicated it is and that it would basically take the regional water from the pond to Lake
Minnetonka.
Rahn asked whether the work would be performed in the right-of-way or on the applicant’s property.
Amundsen indicated it would ideally be within the right-of-way but that would be determined from the
design and the survey information.
Rahn stated he would recommend the City require an escrow prior to any work being performed by the
City. Rahn asked if the property is being sold or whether the applicant is developing the property.
Jerry Sattler, Applicant, stated they are purchasing and developing the site.
Rahn asked whether it is his intention to obtain building permits this fall.
Sattler stated they would like to obtain two permits this fall.
Item #03 - CC Agenda - 11/14/2011
Approval of Council Minutes 10/24/2011 [Page 13 of 19]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, October 24, 2011
7:00 o'clock p.m.
_____________________________________________________________________________________
Page 14 of 19
(10. #11-3526 3515 CAPITAL PARTNERS, LLC, 1545 MAPLE PLACE, Continued)
Rahn stated as long as there is an escrow required, he would not be opposed to the work being performed
by the City.
Bremer asked whether the applicant is fine with an escrow.
Sattler indicated he is.
McMillan asked whether there needs to be any language in the resolution regarding the buildings located
on the property line.
Curtis indicated she could add language to that effect if it is not already included in the resolution. Curtis
indicated Staff's concern relates to the buildings that cross the property line and that those should be
removed.
Curtis asked whether those buildings could be removed prior to final plat approval.
Sattler indicated they cannot remove them since they do not yet own the property.
Mattick stated the City has done similar agreements like this in the past and that there are provisions that
can be included in the resolution stating the applicant is required to escrow a certain amount of money
and to remove the buildings within a year of final plat agreement or the City has the right to come in and
remove them. Once the buildings are torn down, the escrow would be refunded.
Bremer commented in her view that is a good resolution.
Bremer moved, Rahn seconded, to adopt RESOLUTION NO. 6089, a Resolution Approving a
Preliminary Plat for the Following Properties/PIDS: 08-117-23-33-0030; 08-117-23-33-0031; 08-
117-23-33-0032; 08-117-23-33-0033; 08-117-23-33-0034; and 08-117-23-33-0035, subject to, one, the
applicant providing an escrow for the engineering fees and/or the storm water fees in the amount of
$6,100, to be paid up front as required under the agreement to be drafted by the City’s Counsel;
and, two, subject to an agreement that the structures that straddle the property line will be
removed within a specified period of time as identified in the agreement, and if not removed, the
City has the power to remove those buildings with the costs incurred by the City being levied
against the applicant and the escrow retained by the city. VOTE: Ayes 4, Nays 0.
*11. RECOGNITION OF PLANNING COMMISSIONER HUE ALEXANDER -
RESOLUTION NO. 6090
Bremer moved, Rahn seconded, to adopt RESOLUTION NO. 6090, a Resolution of Appreciation to
Hue Alexander for Dedicated Service to the City of Orono. VOTE: Ayes 4, Nays 0.
12. HARDCOVER REGULATIONS PROJECT UPDATE - SET JOINT PC/COUNCIL
WORK SESSION DATE
Curtis stated possible dates being contemplated are November 2nd or November 7th for the joint Planning
Commission/City Council work session.
Item #03 - CC Agenda - 11/14/2011
Approval of Council Minutes 10/24/2011 [Page 14 of 19]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, October 24, 2011
7:00 o'clock p.m.
_____________________________________________________________________________________
Page 15 of 19
(12. HARDCOVER REGULATIONS PROJECT UPDATE - SET JOINT PC/COUNCIL WORK
SESSION DATE, Continued)
Printup noted he is not available November 2nd.
Rahn noted Wednesday nights do not work for him. Rahn commented the joint work session could also
be done at a City Council work session following the first of the year.
Bremer indicated she is fine with January.
It was the consensus of the City Council to tentatively schedule a joint Planning Commission/City
Council work session to review the proposed hardcover ordinance language for either the first or second
council work session in January, commencing at 5:00 p.m.
CITY ENGINEER'S REPORT
13. OLD CRYSTAL BAY ROAD OVERLAY
Amundsen noted the City Council provided direction to mill and overlay Old Crystal Bay Road at its
October 10th meeting. City Staff discussed the pavement design issues related to this project with
MnDOT State Aid a number of times. Amundsen indicated they have been given a verbal commitment
that Orono may use State Aid funds for this project. The estimated project cost is $151,000.
To provide a more feasible pavement section, Amundsen stated he would propose a slight alteration in the
project approach. The overall roadway milling would be eliminated and the roadway would be leveled
with a thin layer of bituminous followed by a 1.5 inch overlay. This would leave the road with 5.5 inches
of bituminous and something much closer to a 7-ton design. Since the road edges would be higher, a
small amount of shouldering work would be necessary. Amundsen noted these revisions do not affect the
cost estimate.
Amundsen indicated funding for the project would be provided by the State Aid bonds intended for the
original Old Crystal Bay Road project.
Printup asked who came up with the alternative.
Amundsen stated the project does not qualify 100 percent for state aid but that the state has indicated they
will work with the City on this as a maintenance project. Amundsen stated that MnDOT State Aid had
expressed some concern about milling and damaging the roadway, which was the reason for the change.
Printup moved, Rahn seconded, to authorize Staff to prepare state aid plans and specifications with
the intent of using the current State Aid bonds as project funding. VOTE: Ayes 3, Nays 1, Bremer
opposed.
14. ORONO ORCHARD ROAD FEASIBILITY REPORT
Amundsen reported a neighborhood meeting was held last week on the Orono Orchard Road project. The
three major concerns expressed by the residents were road width, striping, and the addition of a trail.
Generally speaking, everyone was in favor of the project.
Item #03 - CC Agenda - 11/14/2011
Approval of Council Minutes 10/24/2011 [Page 15 of 19]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, October 24, 2011
7:00 o'clock p.m.
_____________________________________________________________________________________
Page 16 of 19
(14. ORONO ORCHARD ROAD FEASIBILITY REPORT, Continued)
Currently the road width is 22 to 23 feet wide and the intent is to reconstruct it to the same width. The
narrow width helps to keep the speeds down and doesn’t trigger storm water regulations from the
Minnehaha Storm Water. As it relates to striping, traffic levels on the road probably do not require
striping and currently the road is not striped.
As it relates to the trail, there was a fairly strong push for a trail along the roadway. The people that were
in favor of the trail did not live directly on the roadway and would not be directly impacted by a trail. A
trail along this stretch of roadway was not included in the City's comprehensive trail plan. A trail
connection between the Luce Line Trail and Dakota Rail Trail would be located on Brown Road. With
the Luce Line Trail going over Orono Orchard Road, there are also some trail access issues that would
need to be resolved.
McMillan commented in her opinion there is not enough room for a safe trail. McMillan commented in
order to construct a trail on the western half of the right-of-way, acquisition of private property would
likely be necessary.
Amundsen stated there really is no room for a trail and access would also be an issue.
McMillan noted one of the golf course’s greens is also located very close to the roadway and it would be
hard to fit a trail in that area.
Rahn asked whether it would make sense to stripe the road in the area of the curve.
Amundsen stated in this situation striping could be optional and it is something they could look at when
more detailed plans are designed.
McMillan commented she likes the rural look of an unstriped road.
Rahn stated putting a stripe down the middle does change the appearance of the road but that he has a
concern about people crossing the center line as they maneuver the curve.
Bremer commented in her view a limited stripe in the area of the curve would not change the rural
appearance of the roadway and that it might help with safety.
(Recess taken from 9:00 p.m. to 9:07 p.m.)
Bremer moved, Rahn seconded, to direct Staff to draft plans and specifications consistent with the
original report.
Bremer encouraged the City Engineer to contemplate striping between the Highway 15 and Fox Street.
VOTE: Ayes 4, Nays 0.
Item #03 - CC Agenda - 11/14/2011
Approval of Council Minutes 10/24/2011 [Page 16 of 19]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, October 24, 2011
7:00 o'clock p.m.
_____________________________________________________________________________________
Page 17 of 19
MAYOR/COUNCIL REPORT
Printup stated there is another marrow registry and blood drive being held on behalf of Owen for Friday,
November 4th from 8:00 a.m. to 4:00 p.m. There will also be a blood drive location at the high school
from 8:00 a.m. to 2:00 p.m. on November 4th.
Printup noted the Long Lake Art Crawl is scheduled for this weekend at the Golf Dome. The Long Lake
Area of Chamber, the Long lake Fire Department and other area businesses will be having a safe trick or
treat on Saturday.
McMillan noted the Lurton Park Dedication is scheduled for this Saturday at 10:00 a.m.
CITY ADMINISTRATOR'S REPORT
15. PUBLIC WORKS DIRECTOR - CITYENGINEER - RESOLUTION NO. 6091
Loftus stated a draft job description has been provided to the City Council for their review along with a
proposed timeline for moving forward with the public works/city engineer position.
Rahn noted on Page 2, under parks, Orono does not have a Parks Commission and asked whether that
language should be amended to say as needed.
McMillan noted the City Council will be revisiting the Parks Commission in the future but that the
language could read as needed in the meantime.
Rahn asked whether the language, other duties as assigned, should be included at the end.
Loftus noted language to that effect is contained on Page 1 referencing special projects but that it could be
changed to other duties.
Mattick stated the other duties as assigned would be broader.
Rahn moved, Bremer seconded, to amend the Supervisory/Administrative Salary Schedule to add
the Public Works Director-City Engineer position at Level 8 and to approve the position for
advertisement and to reflect the changes as discussed.
McMillan asked whether the deadline schedule should be pushed up to December 1st.
Mattick asked what publications the notice would be placed in.
Loftus stated it would be placed on the League's website and the City’s website. Loftus indicated if the
City Council reviews them in mid December, it is not likely they will be able to schedule the interviews
in late December given the holidays and that the extra time to apply might be helpful.
It was the consensus of the City Council to leave the time line as denoted.
VOTE: Ayes 4, Nays 0.
Item #03 - CC Agenda - 11/14/2011
Approval of Council Minutes 10/24/2011 [Page 17 of 19]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, October 24, 2011
7:00 o'clock p.m.
_____________________________________________________________________________________
Page 18 of 19
16. YEAR-TO-DATE GENERAL FUND BUDGET INFORMATION
Olson noted the City is at 75 percent of the year and revenues are currently at 61.7 percent of budget.
When the timing of property tax payments is accounted for, the City is at 79 percent of budget.
Expenditures are currently at 72.1 percent of budget.
Olson noted the City got a very late start with the golf course this year due to the weather and as a result
the golf course is significantly under budget.
Olson stated he anticipates that the budget should be right around 100 percent of its budgeted overall
revenue by the end of the year.
As it relates to expenditures, engineering will be at 100 percent of budgeted levels. The City has been
over budget for engineering in the past.
The golf course is also estimated to be pretty much at 100 percent of expenditures. The golf course has a
number of costs that are static, such as electricity, maintenance, and employees.
The mayor and council budget item for 2011 did not include the correct amount of dues for the League of
MN Cities membership, which has been corrected for 2012. Law and legal services is over budget due to
ongoing litigation and code enforcement issues.
Olson stated the special services item are the pass-through engineering and legal bills. Along with the
building permit revenue increases, there has been more activity for engineering and legal services. That
item is over budget on the expenditure side and $8,000 over on the revenue side.
The City will also be over budget at the end of the year on parks by approximately $9,000. $7,200 of that
is related to Big Island Park because installation of the dock was not budgeted for in 2011. There was
also a huge tree that fell that had to be removed at a cost of $2,000.
Olson stated overall the general fund budget will come in under budget for the year. In December Staff
will be able to provide the Council with budget amendments and the over budget items will be paid for
out of the contingency fund. Olson stated he does not anticipate the Council will deplete the contingency
fund.
The City Council took no formal action on this item.
17. DISPOSAL OF BICYCLES
Printup asked whether the City can just donate the bikes rather than sending them out to K-Bid. Printup
commented he is sure K-Bid receives a fee for placing them on auction.
Mattick asked what organization Council Member Printup is contemplating donating the bikes to.
Printup indicated he does not have a specific organization in mind at this time.
Mattick stated the Council may run into problems once they start donating items or money to certain
causes. Mattick noted the City has limited ability to donate to private organizations.
Item #03 - CC Agenda - 11/14/2011
Approval of Council Minutes 10/24/2011 [Page 18 of 19]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, October 24, 2011
7:00 o'clock p.m.
_____________________________________________________________________________________
Page 19 of 19
(17. DISPOSAL OF BICYCLES, Continued)
Bremer asked if this information is available on the City’s website.
Loftus stated they do not post that information until the bikes are up for auction.
Printup moved, Rahn seconded, to approve the disposal of the bicycles to K-Bid located in Maple
Plain. VOTE: Ayes 4, Nays 0.
CITY ATTORNEY'S REPORT
Mattick stated he had nothing to report.
*18. LICENSES & PERMITS
None
*19. BILLS
Bremer moved, Rahn seconded, to approve payment of the All Funds Account. VOTE: Ayes 4,
Nays 0.
ADJOURNMENT
Printup moved, Rahn seconded, to adjourn the Orono City Council meeting at 9:24 p.m. VOTE:
Ayes 4, Nays 0.
ATTEST:
__________________________________________ _______________________________________
Linda S. Vee, City Clerk Lili Tod McMillan, Mayor
Item #03 - CC Agenda - 11/14/2011
Approval of Council Minutes 10/24/2011 [Page 19 of 19]
MINUTES OF THE
ORONO CITY COUNCIL WORK SESSION
Monday, November 7, 2011
6:00 p.m.
Page 1 of 1
Present: Mayor Lili McMillan, Council Members Cynthia Bremer, Doug Franchot, Aaron Printup, and
Dave Rahn. Representing Staff were City Administrator Jessica Loftus, Finance Director Ron
Olson and City Clerk Lin Vee
Finance Director Olson stated the work session budget memo provided a detailed explanation of
changes that were made to the preliminary General Fund Expenditure Budget based on discussion at the
August 22, 2011 work session. Council discussed the changes and recommended no additional revisions
to the 2012 preliminary budget.
Olson noted the Truth in Taxation public hearing will be held on December 12, 2011 beginning at 6:00
p.m. and provides an opportunity for residents to comment on the proposed budget, which will be
adopted at the regular Council meeting on December 12th.
Mayor McMillan noted the Orono Council will be meeting with the Long Lake City Council on November
29th at 6:30 p.m. to discuss underground infrastructure.
The meeting closed at 7:25 p.m.
ATTEST:
________________________________________ _______________________________________
Linda S. Vee, City Clerk Lili Tod McMillan, Mayor
Item #04 - CC Agenda - 11/14/2011
Approval of Council WOrk Session Minutes 11/07/11
[Page 1 of 1]
Item #05 - CC Agenda - 11/14/2011
File #11-3527 [Total Pages 36]
Item #05 - CC Agenda - 11/14/2011
File #11-3527 [Total Pages 36]
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Item #09 - CC Agenda - 11/14/2011
Minnehaha Creek Watershed District - Aquatic Invasive Species
[Page 73 of 83]
Item #09 - CC Agenda - 11/14/2011
Minnehaha Creek Watershed District - Aquatic Invasive Species
[Page 74 of 83]
Item #09 - CC Agenda - 11/14/2011
Minnehaha Creek Watershed District - Aquatic Invasive Species
[Page 75 of 83]
Item #09 - CC Agenda - 11/14/2011
Minnehaha Creek Watershed District - Aquatic Invasive Species
[Page 76 of 83]
Item #09 - CC Agenda - 11/14/2011
Minnehaha Creek Watershed District - Aquatic Invasive Species
[Page 77 of 83]
Item #09 - CC Agenda - 11/14/2011
Minnehaha Creek Watershed District - Aquatic Invasive Species
[Page 78 of 83]
Item #09 - CC Agenda - 11/14/2011
Minnehaha Creek Watershed District - Aquatic Invasive Species
[Page 79 of 83]
Item #09 - CC Agenda - 11/14/2011
Minnehaha Creek Watershed District - Aquatic Invasive Species
[Page 80 of 83]
Item #09 - CC Agenda - 11/14/2011
Minnehaha Creek Watershed District - Aquatic Invasive Species
[Page 81 of 83]
Item #09 - CC Agenda - 11/14/2011
Minnehaha Creek Watershed District - Aquatic Invasive Species
[Page 82 of 83]
Item #09 - CC Agenda - 11/14/2011
Minnehaha Creek Watershed District - Aquatic Invasive Species
[Page 83 of 83]
Item #10 - CC Agenda - 11/14/2011
Liquidation of Forfeited Vehicles [Page 1 of 1]
Item #11 - CC Agenda - 11/14/2011
Disposal of Unclaimed Property [Page 1 of 1]
Item #12 - CC Agenda - 11/14/2011
Extension of Recycling Agreement with Waste Management [Page 1 of 6]
Item #12 - CC Agenda - 11/14/2011
Extension of Recycling Agreement with Waste Management [Page 2 of 6]
Item #12 - CC Agenda - 11/14/2011
Extension of Recycling Agreement with Waste Management [Page 3 of 6]
Item #12 - CC Agenda - 11/14/2011
Extension of Recycling Agreement with Waste Management [Page 4 of 6]
Item #12 - CC Agenda - 11/14/2011
Extension of Recycling Agreement with Waste Management [Page 5 of 6]
Item #12 - CC Agenda - 11/14/2011
Extension of Recycling Agreement with Waste Management [Page 6 of 6]
Item #13 - CC Agenda - 11/14/2011
Title Registration - Stipulation [Page 1 of 4]
Item #13 - CC Agenda - 11/14/2011
Title Registration - Stipulation [Page 2 of 4]
Item #13 - CC Agenda - 11/14/2011
Title Registration - Stipulation [Page 3 of 4]
Item #13 - CC Agenda - 11/14/2011
Title Registration - Stipulation [Page 4 of 4]
Item #14 - CC Agenda - 11/14/2011
Licenses & Permits [Page 1 of 16]
Item #14 - CC Agenda - 11/14/2011
Licenses & Permits [Page 2 of 16]
Item #14 - CC Agenda - 11/14/2011
Licenses & Permits [Page 3 of 16]
Item #14 - CC Agenda - 11/14/2011
Licenses & Permits [Page 4 of 16]
Item #14 - CC Agenda - 11/14/2011
Licenses & Permits [Page 5 of 16]
Item #14 - CC Agenda - 11/14/2011
Licenses & Permits [Page 6 of 16]
Item #14 - CC Agenda - 11/14/2011
Licenses & Permits [Page 7 of 16]
Item #14 - CC Agenda - 11/14/2011
Licenses & Permits [Page 8 of 16]
Item #14 - CC Agenda - 11/14/2011
Licenses & Permits [Page 9 of 16]
Item #14 - CC Agenda - 11/14/2011
Licenses & Permits [Page 10 of 16]
Item #14 - CC Agenda - 11/14/2011
Licenses & Permits [Page 11 of 16]
Item #14 - CC Agenda - 11/14/2011
Licenses & Permits [Page 12 of 16]
Item #14 - CC Agenda - 11/14/2011
Licenses & Permits [Page 13 of 16]
Item #14 - CC Agenda - 11/14/2011
Licenses & Permits [Page 14 of 16]
Item #14 - CC Agenda - 11/14/2011
Licenses & Permits [Page 15 of 16]
Item #14 - CC Agenda - 11/14/2011
Licenses & Permits [Page 16 of 16]
Item #15 - CC Agenda - 11/14/2011
Bills [Page 1 of 10]
Item #15 - CC Agenda - 11/14/2011
Bills [Page 2 of 10]
Item #15 - CC Agenda - 11/14/2011
Bills [Page 3 of 10]
Item #15 - CC Agenda - 11/14/2011
Bills [Page 4 of 10]
Item #15 - CC Agenda - 11/14/2011
Bills [Page 5 of 10]
Item #15 - CC Agenda - 11/14/2011
Bills [Page 6 of 10]
Item #15 - CC Agenda - 11/14/2011
Bills [Page 7 of 10]
Item #15 - CC Agenda - 11/14/2011
Bills [Page 8 of 10]
Item #15 - CC Agenda - 11/14/2011
Bills [Page 9 of 10]
Item #15 - CC Agenda - 11/14/2011
Bills [Page 10 of 10]