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Home My WebLink About10-14-2013 Council Packet PUBLIC ATTENDANCE MEETING DATE � �' � �1"� �� COUNCIL ❑ PLANNING COMMISSION ❑ OTHER Assistive Listening Device available upon request. Please complete the following information for City records. PRESENT FOR(from agenda) NAME (please print) ADDRESS NAME OR NUMBER 1. `�� , ` ? .� �°'� �� "` �� l�Z�`�`' /'v��`�.'`,�. U,` �v. � � �_ i' - . .,-,`' , � � - � ` ._ - '� �V �LY`'�� ; . .. - , , , . : '� '� �' 2. ' �'' '.ti_(. l.. - �_7i� '� � '{�)(�,,,� 'f�_ E� ' Y"�� _� -5 > °`-� '� �� , t 4 V �v 3. ,2��_. 22� � 4. "�.--��`�i {,�t 1"4�� i_ �� ' (� tic; ';i�, 1� � 5. �` �. :� t , l.;, ; ��"�l ., � � ( ` ;` � ; . l ;�,��',s..�t� �� , , t � y; ( - I l r l 6. �'' 1� a y; � _ , . ';v ��a, Y`. � �� ,}.,__. 7. .`�� :� • ,, 1 � .;� ,� ;,( : � •, ��,; > ``� � �� s ,. � ,; . � k =��, L� ` '�, �-�. ! !�, � / _�r� , � 8." ,)t��(�� .'l..- v �TG� >��}�..��L.�� .._l�� , � , , ; .� � � � �',,�'-1�' j•�1�f�:�C� 9. 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PRESENT FOR(from agenda) NAME (please print) ADDRESS NAME OR NUMBER 1. �...,.�%u;�e � ( � � i� '� � �a y ! � �c:�� :� �l� ��i`1 l�t�'4'� �� ! r Y � _'' � ,�"� 2. 1��i ,`t1J �C+,�.��s.J',c'.✓ ` ��"'7� � ��1•:_ �t,iC,�r..��'!��.�� , r .3�—`—'-� :. 3. ��'t" 1� _—.�I--��,,,`>{`-�'-} �;,l� :. :��.�{'�� _ �1 , , � � 4. � �� '�-l (�`i�l.� �� '�-`�I��i'�(�' �-��,U� (� f r,,, . 5. ��`..r.,_._.__�_.�._ _.�. -�..� 1 6. ��a'�; , _��-- � )��" , -i� � ��' �a' .,j __ _.. , 7. 8. 9. 10. 11. 12. 13. 14. 15. V:\(LEGAL FORMS)\(FORMS)\PUBLIC ATTENDANCE.DOC Agenda for Council Meeting Set for Monday, October 14, 2013, 7:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us Roll Call Pledge of Allegiance Approval of Agenda 1. Consent Agenda – Consent agenda items, including (*) asterisk items, are considered to be routine items to be enacted upon by one motion by the City Council under this section of the agenda. Items on the Consent Agenda are reviewed in total by the City Council and may be approved through one motion with no further discussion by the Council. Any item may be removed by any Council Member, staff member or person from the public for separate consideration. If you wish to remove any item from the Consent Agenda, please state the item number and description of the item. Memos regarding each of the Agenda items are available in the Public Packet located in the lobby near the sign in sheet. Approval of Minutes * 2. Council Work Session of September 23, 2013 * 3. Regular Council Meeting of September 23, 2013 Public Hearing – 7:00 pm 4. Wellhead Protection Plan, Part 2 Presentation 5. Hennepin County Update from Commissioner Jan Callison Planning Commission Comments – Bruce Lemke, Representative LMCD Report – Andrew McDermott, Representative Public Comments – (Limit 5 Minutes Per Person) This is an opportunity for the public to address matters not on the agenda. The council will not engage in discussion or take action on items presented at this time. However, the council may refer issues to staff for follow up or consideration at a future meeting. Speakers should state their name and home address at the podium before speaking. Planning Department Report 6. 13-3618 Edward & Julie Lagerstrom -2248 Shadywood Road -Variances - Resolution 7. 13-3626 Lori Gherardi on behalf of Stephenson Holdings- 2700 Sixth Avenue - Final Plat (Pine View) – Resolution 8. 13-3629 Ryan & Stacy Alness - 1169 North Arm Drive, - Subdivision 9. 13-3630 Bill Coffman on behalf of Erwin Wachman, Plat of Bayside Meadows - Waiver of Landscape Requirements/Amend Landscape Plan - Street Name Assignment - Resolution Public Works Director/City Engineer’s Report 10. Hennepin County’s 2014 Sidewalk Participation Program - Resolution 11. Winter Maintenance of Trails 12. Pay Request No. 1 – 2013 Forcemain Improvement Project 13. Pay Request No. 3 – Wayzata Blvd Sanitary Sewer Project 14. Pay Request No. 4 – Willow Drive Reconstruction Project Agenda for Council Meeting Set for Monday, October 14, 2013, 7:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us Sign up for email notifications at www.ci.orono.mn.us – follow links for Stay Connected & Email Notification Mayor/Council Report City Administrator's Report 15. Consulting Planner Contract for Lakeview Golf Course Project 16. Golf Course Special Revenue Fund - Resolution 17. Donation from Northwest Tonka Lions – Resolution 18. School Resource Officer Agreement (Westonka School District) 19. LMCC Fund Balance Resolution City Attorney's Report 20. Licenses & Permits Solicitor License * 21. Claims/Bills Adjournment Upcoming Events 2013 10/21 – Planning Commission Meeting, Monday, 6:30 p.m. (Council Liaison – Aaron Printup) 10/28 – Council Work Session, Monday, 5:30 p.m. 10/28 – Council Meeting, Monday, 7:00 p.m. 11/06 – Planning Commission Work Session, Wednesday, 5:30 p.m. 11/11 – Holiday - Veteran’s Day – Offices Closed 11/12 – Veteran’s Memorial Dedication, *Tuesday, Prior to Council Meeting 11/12 – Council Meeting, *Tuesday, 7:00 p.m. 11/18 – Planning Commission Meeting, Monday, 6:30 p.m. (Council Liaison – Lili McMillan) 11/25 – Council Work Session, Monday, 5:30 p.m. 11/25 – Council Meeting, Monday, 7:00 p.m. 11/28 – Holiday – Thanksgiving Day – Offices Closed 11/29 – Holiday - Day After, Thanksgiving – Offices Closed 12/09 – Final Tax Levy & Budget Meeting, Monday, 6:30 pm – Public Input Invited 12/09 – Council Meeting, Monday, 7:00 p.m. 12/25 – Holiday – Christmas Day – Offices Closed MINUTES OF THE ORONO CITY COUNCIL WORK SESSION Monday, September 23, 2013 5:30 p.m. Present: Mayor Lili McMillan, Council Members Kristi Anderson, Cynthia Bremer, Lizz Levang and Aaron Printup; representing Staff were City Administrator Jessica Loftus, Police Chief Correy Farniok, and Finance Director Ron Olson. Chief Farniok provided an update on several items including a Social Host Ordinance, Administrative Citations, and a possible fee change related to Police Reserves. Mayor McMillan suggested studying the Social Host ordinance again at a work session to provide information on what other cities are doing. Steve Kleineman from SKD Architects and Police Chief Farniok presented information on the police building project. Discussion ensued regarding the space needs study, project phasing, and bonding for the project. The consensus of the Council was to pursue plans and specifications for the project to be ready to bid in January and to develop options to cut costs (including to explore whether the Public Works Department could help with construction ‐ it was determined they can help with some demolition removal and hauling that may have a minimal impact on costs). At the September 9th meeting, Councilmember Printup requested time at this work session to discuss the human service line item in the budget. The consensus was to reduce the Gillespie Center contribution by 50% in 2015 and to utilize that money in parks. Printup suggested looking at the ice skating rinks in the City and studying whether a rink at Crystal Bay Park would be beneficial. The meeting closed at 6:45 p.m. ATTEST: ________________________________________ _______________________________________ Rachel Dodge, City Clerk Lili Tod McMillan, Mayor Item #02 - CC Agenda - 10/14/2013 Approval of Council Work Session Minutes 09/23/2013 [Page 1 of 1] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 23, 2013 7:00 o’clock p.m. _____________________________________________________________________________________ Page 1 of 11 ROLL CALL The Orono City Council met on the above-mentioned date with the following members present: Mayor Lili Tod McMillan, Council Members Kristi Anderson, Cynthia Bremer, Lizz Levang, and Aaron Printup. Representing Staff were City Administrator Jessica Loftus, Finance Director Ron Olson, Assistant City Administrator for Long-Term Strategic Planning Michael Gaffron, Planning Coordinator Melanie Curtis, Public Works Director/City Engineer Jesse Struve, City Attorney Soren Mattick, and Recorder Jackie Young. Mayor McMillan called the meeting to order at 7:00 p.m., followed by the Pledge of Allegiance. APPROVAL OF AGENDA Item Nos. 5, 7, 8, 9, and 10 were added to the Consent Agenda. Levang moved, Printup seconded, to approve the Consent Agenda as amended. VOTE: Ayes 5, Nays 0. APPROVAL OF MINUTES *2. REGULAR CITY COUNCIL MEETING OF SEPTEMBER 9, 2013 Levang moved, Printup seconded, to approve the minutes of the Orono City Council meeting of September 9, 2013, as submitted. VOTE: Ayes 5, Nays 0. PLANNING COMMISSION COMMENTS – JOHN THIESSE, REPRESENTATIVE Thiesse stated he had nothing to report but would be available for questions. PUBLIC COMMENTS None PLANNING DEPARTMENT REPORT 3. #13-3627 RICHARD ETRHEIM AND REBECCA SHABAZ, 2216 SHADYWOOD ROAD, VARIANCE – RESOLUTION NO. 6323 Curtis stated the applicants are requesting an average lakeshore setback variance in order to construct a 100 square foot in-ground spa ahead of the average lakeshore setback line. The applicants looked at other alternatives and it appears that moving the proposed spa out of the average lakeshore setback area results in an encroachment into the required 10-foot separation distance from the home and deck. The average lakeshore setback line is approximately 20 feet lakeward of their home. The City did not receive any comments from adjacent neighbors regarding this application during the public hearing held at the last Planning Commission meeting. The neighboring homes have elevated decks and it does not appear that the applicants’ spa will impact the view of the lake from those properties. Item #03 - CC Agenda - 10/14/2013 Approval of Council Minutes 09/23/2013 [Page 1 of 11] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 23, 2013 7:00 o’clock p.m. _____________________________________________________________________________________ Page 2 of 11 (3. #13-3627 RICHARD ETRHEIM AND REBECCA SHABAZ, 2216 SHADYWOOD ROAD, VARIANCE – RESOLUTION NO. 6323, Continued) Staff recommends approval of the variance application. Levang noted Exhibit B, Point No. 6, states that the spa would not be set back much further than the deck of the home to the right, but that when she views the document, it appears that a portion of the spa is in front of the deck. Curtis indicated the applicants will need to address that since those are the answers by the applicant to Staff’s questions. Levang noted she also did not notice any minutes from the Planning Commission and that she was wondering how they felt about the application. Curtis stated the item was placed on the Consent Agenda and there was no discussion regarding the application. Thiesse stated the rationale for placing it on the Consent Agenda was that the spa would not be visible from either side by the neighbors and that it seemed to be a reasonable use of the property since it would not impact the neighbors. Levang noted Staff’s memorandum reads that the spa would not be set back much farther than the deck to the right. Thiesse stated it is slightly ahead of it and that the Planning Commission was aware of that. Levang indicated her point was that the language is not correct. Levang stated she just wanted to make sure the Planning Commission had responded to Point No. 6. Anderson moved, Printup seconded, to adopt RESOLUTION NO. 6323, a Resolution Granting a Variance to Municipal Zoning Code Section 78-1279(6) for the property located at 2216 Shadywood Road. VOTE: Ayes 5, Nays 0. 4. #13-3628 THOMAS POTTER ON BEHALF OF RODNEY AND BARBARA BURWELL, 1100 MILLSTON ROAD, VARIANCES – RESOLUTION TABLED Curtis stated the applicant is proposing to construct a 1,664 square foot detached garage which would be considered a second oversized structure on the property 25 feet from the side lot line where a 30-foot setback is required. The property also has an approximate 2,100 square foot maintenance garage on the northwest side of the property. The existing maintenance garage is also considered an oversize accessory structure. The property also has a 995 square foot pool house and a 240 square foot tennis structure in addition to the home. The existing smaller detached garage near the home is proposed to be removed as part of this project. The Planning Commission placed this item on the Consent Agenda at their September meeting. Item #03 - CC Agenda - 10/14/2013 Approval of Council Minutes 09/23/2013 [Page 2 of 11] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 23, 2013 7:00 o’clock p.m. _____________________________________________________________________________________ Page 3 of 11 (4. #13-3628 THOMAS POTTER ON BEHALF OF RODNEY AND BARBARA BURWELL, 1100 MILLSTON ROAD, VARIANCES – RESOLUTION TABLED, Continued) Planning Staff recommends approval of the application and a resolution has been drafted for approval by the City Council. The requirement requires that an as-built survey with as-built hardcover calculations be prior to the release of the escrow. There are a number of other projects in progress on the property and Staff feels it is not practical to require one after every project. McMillan stated she would like the applicant to address the hardship issue and why the structure needs to be located within the setback. McMillan indicated she does not have an issue with the second structure but that she has a question why it needs to be built within the setback. If a new garage was built, the applicants would have reasonable use of the property but that they may not be able to get four stalls. Since it is a secondary garage, she personally has some concerns about encroaching into the side setback even though it is a larger lot and the structure would be screened. Levang indicated she had the same questions. Potter stated the current garage faces the same direction and the new structure faces the other direction. The layout relates to the turnaround space that is available. The smaller detached garage will be removed. The property owner requires additional storage, which was the reason for requesting the additional space. McMillan commented it is unfortunate the application has gotten this far in the process without someone raising the issue of whether it is a practical difficulty. McMillan stated having a garage is a reasonable use but the fact that it is an oversized accessory structure that encroaches into the side setback is a concern. McMillan stated in her view it is not a practical difficulty with the land but more so a convenience for the homeowners. McMillan stated she understands why the applicants do not want to shorten the garage up too much since it would limit a person’s ability to park a car. Potter indicated originally they thought about constructing it a little bigger but then they decided they could get by with 24 feet, which is about the minimum depth for a garage. McMillan stated her main concern is having an oversized structure encroaching into the setback when there is a fair amount of property available. McMillan stated she understands the need for placing the garage in that location for convenience sake but that perhaps the garage could be reduced in size and be conforming to the setback. McMillan commented the Council attempts to be fair and requires smaller properties to comply with the setbacks as well. Potter stated he understands. Levang asked if any other configuration was considered. Potter stated given the number of stalls the applicant would like and given his inability to get around physically, he preferred to have it close to the house, which resulted in this proposed location. Potter noted they are not really adding much additional hardcover since they will be removing the existing smaller detached garage and that they hoped that would be given consideration for encroaching into the setback. Item #03 - CC Agenda - 10/14/2013 Approval of Council Minutes 09/23/2013 [Page 3 of 11] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 23, 2013 7:00 o’clock p.m. _____________________________________________________________________________________ Page 4 of 11 (4. #13-3628 THOMAS POTTER ON BEHALF OF RODNEY AND BARBARA BURWELL, 1100 MILLSTON ROAD, VARIANCES – RESOLUTION TABLED, Continued) Levang asked how many stalls the garage would have. Potter indicated there will be four. Levang stated the hardship issue is a factor that needs to be taken into consideration on this application. Bremer asked if there were any public comments regarding the application at the Planning Commission meeting. Levang noted it was placed on the Consent Agenda. Curtis indicated there were no public comments received. Potter pointed out there is a fair amount of woods on the neighboring property that screens the structure and that the building is below the maximum height restrictions. McMillan stated it should not be the obligation of the next door neighbor to provide the screening and that trees do eventually die. Thiesse stated he does not want the City Council to get the impression the Planning Commission did not do their due diligence on this application. Reconfiguring this side loading garage is not possible since it cannot be reduced down to 20 feet and it cannot be moved forward due to the turning radii. Thiesse stated the applicants cannot reconfigure that structure in that location. Because of that, there is some hardship in that the only way it can work is in that location unless it is reconfigured for a different spot on the property. Thiesse indicated the Planning Commission looked at the application from that standpoint. Levang asked if what does not work is the four-stall garage. Thiesse stated loading from that direction does not work since it cannot be reduced down to 18 feet. The garage either has to be reconfigured to be loaded from a different direction or placed in a different location. McMillan stated she does not want to get into designing a new garage Curtis stated the property owner had indicated the removal of the existing garage provided more open space on the property in general and not that another structure could not be constructed there. Potter stated they are widening up the area by the garages and creating more green space on the property. Levang stated it still comes down to a practical difficulty. Bremer stated it would improve the massing appearance and would provide a benefit but that she does have a concern about it and is in agreement with Mayor McMillan. Levang stated she concurs as well. Item #03 - CC Agenda - 10/14/2013 Approval of Council Minutes 09/23/2013 [Page 4 of 11] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 23, 2013 7:00 o’clock p.m. _____________________________________________________________________________________ Page 5 of 11 (4. #13-3628 THOMAS POTTER ON BEHALF OF RODNEY AND BARBARA BURWELL, 1100 MILLSTON ROAD, VARIANCES – RESOLUTION TABLED, Continued) Anderson stated she also concurs and that it is not so much the fact that it is an oversized structure but the fact that the applicant could find another location, especially with a property this size, which would be conforming. Bremer stated if a conforming location is found, she would be fine with that and that she would not require the applicant to come back before the City Council. Bremer stated the City Council could approve the second oversized structure but without the setback variance, which would leave it up to the applicant to decide whether he wants to redesign the structure. Curtis indicated there would also be a principal structure setback. The applicant could add on to the house and be at the same 30-foot setback. McMillan noted a new resolution would need to be drafted. Mattick stated the resolution would need to approve the oversized structure but deny the variance request for the side yard setback. The applicant at that point would have the option to construct a structure within the parameters of that footprint or up to that footprint but they would have to meet all setbacks and other requirements. Mattick asked what the time deadline is on this application. Curtis indicated it is October 19. Levang asked if Mr. Potter understands what the City Council is requesting. Potter indicated he does. Bremer noted it would be approved tonight but without the variance. Mattick stated he would not have to come back to the City Council if the structure is relocated to a conforming spot. Potter asked if they would need to go through a whole new process if they redesign the building. Mattick stated the Council will need to clarify whether they are talking about approving this exact configuration or a certain footprint but in a different location. Potter indicated they will not be able to place the garage anywhere else on the property since the applicant will not be able to physically access it. McMillan stated the best solution would be to table the application and redesign the plan to make it conforming in that location. Mattick asked how quickly the plans would be put together. Potter indicated he would need to meet with the homeowner first. Item #03 - CC Agenda - 10/14/2013 Approval of Council Minutes 09/23/2013 [Page 5 of 11] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 23, 2013 7:00 o’clock p.m. _____________________________________________________________________________________ Page 6 of 11 (4. #13-3628 THOMAS POTTER ON BEHALF OF RODNEY AND BARBARA BURWELL, 1100 MILLSTON ROAD, VARIANCES – RESOLUTION TABLED, Continued) Mattick noted the City has an obligation to act on the present application within a certain time frame and that at this point there is support to approve an oversized structure but not any support for the variance to the side yard setback. One option is that a new resolution could be drafted approving the current proposed oversized structure in a conforming location, which would be approved at the first meeting in October, or the applicant could present a new plan in the next 30 to 45 days and the City Council can review that. Mattick asked if Mr. Potter knows which way he would like to go at this point. Potter indicated he will know within a couple of days but that he cannot make a decision at this point without speaking with the property owner. Bremer stated it sounds like the application should be tabled. Levang moved, Bremer seconded, to table Application #13-3628, Thomas Potter on behalf of Rodney and Barbara Burwell, 1100 Millston Road. VOTE: Ayes 5, Nays 0. PUBLIC WORKS DIRECTOR/CITY ENGINEER’S REPORT *5. PUBLIC WORKS RETIREMENT Levang moved, Printup seconded, to accept the resignation of Dale Skreen from the Public Works Department effective October 18, 2013, and to approve advertising to fill the position of public works maintenance worker. VOTE: Ayes 5, Nays 0. 6. WATERTOWN ROAD FEASIBILITY STUDY Struve stated before the City Council tonight is a request for engineering services to perform a feasibility report for Watertown Road. Based on preliminary discussions with Long Lake, Staff is exploring a road project starting in 2015 for the joint section of Watertown Road, east of Willow Road. Struve noted in the City’s approved CIP, a 2015 road project is also called out for the MSA portion of Watertown Road but that the scope of the project needs to be determined. The feasibility study will look at existing soil borings conducted in 2006, and a wetland delineation will be performed. The feasibility report will look at the different aspects of construction and what MSA requirements will be triggered. Struve stated the feasibility study will specifically explore whether full reconstruction is needed or whether a mill and overlay or reclamation could occur. Levang asked if Watertown Road would be done in sections given its length. Struve stated if a full reconstruction is required, that would have to be phased in over a period of years since that stretch of road is probably too long to get reconstructed in one year. If a mill and overlay or reclamation are both viable options, that it could be accomplished in one construction season. Item #03 - CC Agenda - 10/14/2013 Approval of Council Minutes 09/23/2013 [Page 6 of 11] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 23, 2013 7:00 o’clock p.m. _____________________________________________________________________________________ Page 7 of 11 (6. WATERTOWN ROAD FEASIBILITY STUDY, Continued) Struve stated the entire Watertown Road west of Willow is classified MSA and that Staff will need to look at the availability of funds and how much is remaining in bonds. Struve indicated funds could possibly be rededicated to Watertown Road from Willow Drive. If it is funded completely through the City, MSA standards may not need to be followed. Struve stated those options will be looked at in the feasibility study. McMillan asked whether the City is collecting any MSA money or whether it is all being allocated towards the bonds. Olson stated the City is accruing some MSA funds but that he does not have an exact figure tonight. Struve indicated that will also be part of the feasibility study. Anderson moved, Levang seconded, to approve the proposal from Bolton & Menk for the completion of a feasibility study for Watertown Road between McCulley Road and the west city limits of Long Lake in an amount not to exceed $22,000. VOTE: Ayes 5, Nays 0. PUBLIC WORKS DIRECTOR/CITY ENGINEER’S REPORT, CONTINUED Struve reported the forcemain project on Rest Point has been completed and that the work on Tonkawa is still in process. Struve stated as was previously discussed at a Council meeting, he did conduct a visual analysis of what was in Rest Point to get an understanding of what may be viable. Some soil testing will need to be done before a definite conclusion can be reached. Struve stated preliminarily he does not feel an overlay will be warranted since there are already two overlays on that road. Struve stated depending on the soil testing, in his view reclamation would be a viable option, which would be cheaper than a total reconstruction. Struve reported the Public Works has started to dismantle the play equipment at Bederwood Park. The majority of the equipment will be removed except for the center swing set. The gravel, posts and footings will also be removed. Struve stated the anticipated scheduled for the new equipment to be installed is early October. Bremer asked if it will still be gravel. Struve indicated it will be wood chips and that the gravel is not approved under the ADA. Levang asked what will happen with the pea gravel. Struve stated it will be salvaged and stored and then used on other construction projects by the Public Works Department. Levang asked if any other play equipment will be located there. Struve indicated there will be a smaller playground for younger children and some equipment for older children. Struve stated he can forward the graphics of the new equipment to the City Council. Item #03 - CC Agenda - 10/14/2013 Approval of Council Minutes 09/23/2013 [Page 7 of 11] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 23, 2013 7:00 o’clock p.m. _____________________________________________________________________________________ Page 8 of 11 (PUBLIC WORKS DIRECTOR/CITY ENGINEER’S REPORT, Continued) Anderson asked who the equipment was ordered through. Struve stated it was ordered off the state contract and the City received a $7,500 grant to purchase the new equipment. Printup asked if there is a threshold for the grant money through that program. Struve indicated it is at least a 50/50 match. Since the project will cost approximately $50,000, the City has met the threshold for the grant. Public Works will be removing the old equipment and installing the wood chips in order to save some money on the costs. McMillan asked if a ribbon cutting ceremony has been scheduled. Struve indicated he should be able to suggest a date at the next meeting once the work has been completed. McMillan asked if the remaining park equipment in the other parks is in good condition. Struve stated to his understanding it is but that they will be inventorying the other parks. Struve noted the City’s brush site will be closed on October 1. Struve reported there have been approximately 10 or 11 violations of contractors dumping at the site and one instance of a couch being dumped at the site. Struve stated other than that, there have not been a lot of issues. Bremer stated she did receive a few calls in support of the site but that some were eyesore type of complaints. Bremer indicated she could not get a sense if the callers lived by the site or were simply driving by it. Struve stated he also received a few phone calls along the lines of the site being an eyesore. Printup asked what will happen when the wood is disposed of. Struve indicated it will be converted into wood chips by a company out of Elk River. Printup asked if the wood chips would be hauled away. Struve stated they will be leaving a few loads there for use by the residents and that the Public Works Department will be taking a few loads. Struve stated the repair of the Navarre sidewalk will be starting between 8:00 to 9:00 tonight by Hennepin County and that they will be working until approximately 3:00 in the morning. Due to the traffic levels in the area, Hennepin County felt it would be better to perform the work at night. McMillan asked if they will be installing the beacon as well. Struve indicated that will be done by a separate contractor. Item #03 - CC Agenda - 10/14/2013 Approval of Council Minutes 09/23/2013 [Page 8 of 11] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 23, 2013 7:00 o’clock p.m. _____________________________________________________________________________________ Page 9 of 11 MAYOR/COUNCIL REPORT Levang reported there is another meeting scheduled this week on the LMCC budget and that an update will be provided to the Council. Anderson noted she would be meeting informally with the Navarre Community Initiative Group to discuss some other ideas they have for the community at large. Bremer reported the Police Commission met this week. Bremer stated the meeting went well and that everyone is very supportive of how the police department is working. Bremer reported the police response times have improved by a few seconds, which speaks to having more cars on the road. Bremer stated in her view that is positive reinforcement for combining the police departments and one of the things the Council thought would happen. McMillan stated the community forum on drugs and heroin is still going on and that the next community forum will be on domestic abuse, which is a topic the local police chiefs suggested. McMillan stated the group spent approximately two meetings coming up with a name and eventually decided on the Lake Community Coalition. The coalition will basically be made up of the cities of Minnetrista, Spring Park, Orono, and the Westonka School District. The group will be addressing some of the local community issues and the next meeting is Monday, October 30. McMillan indicated she should have an update at the next City Council meeting. McMillan noted a special meeting is going to be held tomorrow in order to approve a budget for the LMCC. McMillan indicated it has been difficult for the commission to put a budget together with all the other issues being discussed. McMillan stated the LMCC currently has a large amount of cash reserves and that Orono will be requesting the commission discuss the cash reserves and whether they should be distributed back to the various member cities. McMillan stated in her view it is the time to have that discussion with all the member cities since those cities that are leaving the franchise will not receive any benefit from those reserves even though they have contributed to it. McMillan stated the withdrawal date from the LMCC is October 15, so any member city thinking about engaging in direct franchising will need to have a letter submitted by then. CITY ADMINISTRATOR’S REPORT Loftus noted at the Police Commission meeting it was reported that the number of calls were up. The police chief also reported that the Citizens Academy has started up again this fall and that signed up so far for the program are a few council members from two member cities and 12 residents, which is a positive sign for the program. Loftus reported the Police Department has also started a new online communications system with crime mapping and that it is available on the City’s website. People are able to sign-up on their mobile phone or online or obtain an app if they would like to take advantage of the new system. Item #03 - CC Agenda - 10/14/2013 Approval of Council Minutes 09/23/2013 [Page 9 of 11] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 23, 2013 7:00 o’clock p.m. _____________________________________________________________________________________ Page 10 of 11 (CITY ADMINISTRATOR’S REPORT, Continued) Loftus stated last week Staff met with a developer hired by the property owners of Lakeview Golf Course, the City did receive an application today for a comprehensive plan amendment and sketch plan for that property. The Lakeview application is scheduled to be in front of the Planning Commission on October 21 and then in front of the City Council on November 12. Loftus stated Staff is very aware that the public will be interested in this application and that a notice will be placed on the City’s website this week. Staff will also make sure that ample notices are posted throughout the City. McMillan asked if the public will be able to comment on the sketch plan. Gaffron stated there will not be public comments on the sketch plan but that there will be a public hearing on the comprehensive plan amendment. *7. AMEND 2013 FEE SCHEDULE – SEWER CONNECTION CHARGES – ORDINANCE NO. 116 Levang moved, Printup seconded, to adopt ORDINANCE NO. 116, Third Series, an Ordinance Amending Ordinance No. 98, Third Series, the 2013 City of Orono Fee Schedule Regarding Sewer Connection Charges. VOTE: Ayes 5, Nays 0. *8. DISPOSAL OF POLICE DEPARTMENT SQUAD CARS Levang moved, Printup seconded, to approve the liquidation of a 2006 Ford Crown Victoria, VIN #2FAHP71WX104909, and a 2010 Ford Crown Victoria, VIN #2FABP7BV9AX129496; vehicles will be sold to Burnsville Dodge if they find a buyer or auctioned through Minneapolis Auto Auction or other similar public auction. VOTE: Ayes 5, Nays 0. *9. REQUEST TO HIRE PART-TIME POLICE OFFICERS – RESOLUTION NOs 6325 & 6326 Levang moved, Printup seconded, to adopt RESOLUTION NOs. 6325 & 6325, a Resolution to Declare that the Part-Time Position held by Joshua Needham is that of a Police Officer as Defined for Purposes of PERA Pension Eligibility and a Resolution to Declare that the Part Time Position held by Jay McCoy is that of a Police Officer as Defined for Purposes of PERA Pension Eligibility. VOTE: Ayes 5, Nays 0. CITY ATTORNEY’S REPORT City Attorney Mattick stated he had nothing to report. Item #03 - CC Agenda - 10/14/2013 Approval of Council Minutes 09/23/2013 [Page 10 of 11] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 23, 2013 7:00 o’clock p.m. _____________________________________________________________________________________ Page 11 of 11 *10. LICENSES AND PERMITS Temporary On-Sale Liquor License Applicant: 8 to A Lamp Event: Taste of Long Lake Location: 2350 Wayzata Boulevard West (Otten Brothers) Date: Thursday, September 26, 2013 Time: 6:00 – 9:00 p.m. Levang moved, Printup seconded, to approve the above listed license. VOTE: Ayes 5, Nays 0. *11. CLAIMS/BILLS Levang moved, Printup seconded, to approve payment of the All Funds Account. VOTE: Ayes 5, Nays 0. ADJOURNMENT Bremer moved, Printup seconded, to adjourn the Orono City Council meeting at 7:49 p.m. VOTE: Ayes 5, Nays 0. ATTEST: ____________________________________ ____________________________________ Rachel Dodge, City Clerk Lili Tod McMillan, Mayor Item #03 - CC Agenda - 10/14/2013 Approval of Council Minutes 09/23/2013 [Page 11 of 11] Item #04 - CC Agenda - 10/14/2013 Public Hearing - Wellhead Protection Plan, Part 2 [Page 1 of 1] Item #05 - CC Agenda - 10/14/2013 Presentation - Hennepin County Update from Commission Jan Callison [Page 1 of 1] Item #06 - CC Agenda - 10/14/2013 File #13-3618 [Total Pages 77] Item #06 - CC Agenda - 10/14/2013 File #13-3618 [Total Pages 77] Item #06 - CC Agenda - 10/14/2013 File #13-3618 [Total Pages 77] Item #06 - CC Agenda - 10/14/2013 File #13-3618 [Total Pages 77] Item #06 - CC Agenda - 10/14/2013 File #13-3618 [Total Pages 77] Item #06 - CC Agenda - 10/14/2013 File #13-3618 [Total Pages 77] Item #06 - CC Agenda - 10/14/2013 File #13-3618 [Total Pages 77] Item #06 - CC Agenda - 10/14/2013 File #13-3618 [Total Pages 77] Item #06 - CC Agenda - 10/14/2013 File #13-3618 [Total Pages 77] Item #06 - 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CC Agenda - 10/14/2013 Pay Request No. 3 - Wayzata Blvd Sanitary Sewer Project [Page 5 of 7] Item #13 - CC Agenda - 10/14/2013 Pay Request No. 3 - Wayzata Blvd Sanitary Sewer Project [Page 6 of 7] Item #13 - CC Agenda - 10/14/2013 Pay Request No. 3 - Wayzata Blvd Sanitary Sewer Project [Page 7 of 7] Item #14 - CC Agenda - 10/14/2013 Pay Request No. 4 - Willow Drive Reconstruction Project [Page 1 of 4] Item #14 - CC Agenda - 10/14/2013 Pay Request No. 4 - Willow Drive Reconstruction Project [Page 2 of 4] Item #14 - CC Agenda - 10/14/2013 Pay Request No. 4 - Willow Drive Reconstruction Project [Page 3 of 4] Item #14 - CC Agenda - 10/14/2013 Pay Request No. 4 - Willow Drive Reconstruction Project [Page 4 of 4] Item #15 - CC Agenda - 10/14/2013 Consulting Planner Contract for Lakeview Golf Course Project [Page 1 of 6] Item #15 - CC Agenda - 10/14/2013 Consulting Planner Contract for Lakeview Golf Course Project [Page 2 of 6] Item #15 - CC Agenda - 10/14/2013 Consulting Planner Contract for Lakeview Golf Course Project [Page 3 of 6] Item #15 - CC Agenda - 10/14/2013 Consulting Planner Contract for Lakeview Golf Course Project [Page 4 of 6] Item #15 - CC Agenda - 10/14/2013 Consulting Planner Contract for Lakeview Golf Course Project [Page 5 of 6] Item #15 - CC Agenda - 10/14/2013 Consulting Planner Contract for Lakeview Golf Course Project [Page 6 of 6] Item #16 - CC Agenda - 10/14/2013 Golf Course Special Revenue Fund [Page 1 of 2] Item #16 - CC Agenda - 10/14/2013 Golf Course Special Revenue Fund [Page 2 of 2] Item #17 - CC Agenda - 10/14/2013 Donation from Northwest Tonka Lions [Page 1 of 2] Item #17 - CC Agenda - 10/14/2013 Donation from Northwest Tonka Lions [Page 2 of 2] Item #18 - CC Agenda - 10/14/2013 School Resource Officer Agreement (Westonka School District) [Page 1 of 6] Item #18 - CC Agenda - 10/14/2013 School Resource Officer Agreement (Westonka School District) [Page 2 of 6] Item #18 - CC Agenda - 10/14/2013 School Resource Officer Agreement (Westonka School District) [Page 3 of 6] Item #18 - CC Agenda - 10/14/2013 School Resource Officer Agreement (Westonka School District) [Page 4 of 6] Item #18 - CC Agenda - 10/14/2013 School Resource Officer Agreement (Westonka School District) [Page 5 of 6] Item #18 - CC Agenda - 10/14/2013 School Resource Officer Agreement (Westonka School District) [Page 6 of 6] Item #19 - CC Agenda - 10/14/2013 LMCC Fund Balance Resolution [Page 1 of 4] Item #19 - CC Agenda - 10/14/2013 LMCC Fund Balance Resolution [Page 2 of 4] Item #19 - CC Agenda - 10/14/2013 LMCC Fund Balance Resolution [Page 3 of 4] Item #19 - CC Agenda - 10/14/2013 LMCC Fund Balance Resolution [Page 4 of 4] Item #20 - CC Agenda - 10/14/2013 Licenses & Permits [Page 1 of 4] Item #20 - CC Agenda - 10/14/2013 Licenses & Permits [Page 2 of 4] Item #20 - CC Agenda - 10/14/2013 Licenses & Permits [Page 3 of 4] Item #20 - CC Agenda - 10/14/2013 Licenses & Permits [Page 4 of 4] Item #21 - CC Agenda - 10/14/2013 Claims/Bills [Page 1 of 18] Item #21 - CC Agenda - 10/14/2013 Claims/Bills [Page 2 of 18] Item #21 - CC Agenda - 10/14/2013 Claims/Bills [Page 3 of 18] Item #21 - CC Agenda - 10/14/2013 Claims/Bills [Page 4 of 18] Item #21 - CC Agenda - 10/14/2013 Claims/Bills [Page 5 of 18] Item #21 - CC Agenda - 10/14/2013 Claims/Bills [Page 6 of 18] Item #21 - CC Agenda - 10/14/2013 Claims/Bills [Page 7 of 18] Item #21 - CC Agenda - 10/14/2013 Claims/Bills [Page 8 of 18] Item #21 - CC Agenda - 10/14/2013 Claims/Bills [Page 9 of 18] Item #21 - CC Agenda - 10/14/2013 Claims/Bills [Page 10 of 18] Item #21 - CC Agenda - 10/14/2013 Claims/Bills [Page 11 of 18] Item #21 - CC Agenda - 10/14/2013 Claims/Bills [Page 12 of 18] Item #21 - CC Agenda - 10/14/2013 Claims/Bills [Page 13 of 18] Item #21 - CC Agenda - 10/14/2013 Claims/Bills [Page 14 of 18] Item #21 - CC Agenda - 10/14/2013 Claims/Bills [Page 15 of 18] Item #21 - CC Agenda - 10/14/2013 Claims/Bills [Page 16 of 18] Item #21 - CC Agenda - 10/14/2013 Claims/Bills [Page 17 of 18] Item #21 - CC Agenda - 10/14/2013 Claims/Bills [Page 18 of 18]