The URL can be used to link to this page

Home My WebLink About09-23-2013 Council Packet PUBLIC ATTENDANCE MEETING DATE l —2-"J —� �-COUNCIL ❑ PLANNING COMMISSION ❑ OTHER Assistive Listening Device available upon request. Please complete the following information for City records. PRESENT FOR(from agenda) NAME (please print) ADDRESS NAME OR NUMBER � � " ' L� 1. ,'�� ;�`�-�'<-�� : z. �� " � � �� "� �%� �� f��, 'r� `�� _ �� 3. . ��_��. = —ti- c"{.�_� ,-. �� ,z�L_ :�c.�� _..' 4. � -`��.,t,��, r��" ,,� 1�- �� ' �;' ��.��f,i ,. E_� rJ. �' �,; ;�"t% , c"-C �. . . �f 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. V:\(LEGAL FORMS)\(FORMS)\PUBLIC ATTENDANCE.DOC Agenda for Council Meeting Set for Monday, September 23, 2013, 7:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us Roll Call Pledge of Allegiance Approval of Agenda 1. Consent Agenda – Consent agenda items, including (*) asterisk items, are considered to be routine items to be enacted upon by one motion by the City Council under this section of the agenda. Items on the Consent Agenda are reviewed in total by the City Council and may be approved through one motion with no further discussion by the Council. Any item may be removed by any Council Member, staff member or person from the public for separate consideration. If you wish to remove any item from the Consent Agenda, please state the item number and description of the item. Memos regarding each of the Agenda items are available in the Public Packet located in the lobby near the sign in sheet. Approval of Minutes * 2. Regular Council Meeting of September 9, 2013 Planning Commission Comments – Kevin Landgraver, Representative Public Comments – (Limit 5 Minutes Per Person) This is an opportunity for the public to address matters not on the agenda. The council will not engage in discussion or take action on items presented at this time. However, the council may refer issues to staff for follow up or consideration at a future meeting. Speakers should state their name and home address at the podium before speaking. Planning Department Report 3. 13-3627 Richard Etrheim & Rebecca Shabaz - 2216 Shadywood Road - Variance - Resolution 4. 13-3628 Thomas Potter on behalf of Rodney & Barbara Burwell - 1100 Millston Road – Variances - Resolution Public Works Director/City Engineer’s Report 5. Public Works Retirement 6. Watertown Road Feasibility Study Mayor/Council Report City Administrator's Report 7. Amend 2013 Fee Schedule – Sewer Connection Charges - Ordinance 8. Disposal of Police Department Squad Cars 9. Request to Hire Part-Time Police Officers - Resolutions City Attorney's Report 10. Licenses & Permits Temporary On-Sale Liquor License * 11. Claims/Bills Adjournment Agenda for Council Meeting Set for Monday, September 23, 2013, 7:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us Sign up for email notifications at www.ci.orono.mn.us – follow links for Stay Connected & Email Notification Upcoming Events 2013 10/01 – Joint Council Work Session with Long Lake, Tuesday, 5:00 p.m. at Long Lake City Hall 10/02 – Planning Commission Work Session, Wednesday, 5:30 p.m. 10/14 – Navarre Community Update Meeting, Monday, 5:00 p.m. 10/14 – Council Meeting, Monday, 7:00 p.m. 10/21 – Planning Commission Meeting, Monday, 6:30 p.m. (Council Liaison – Aaron Printup) 10/28 – Council Work Session, Monday, 5:30 p.m. 10/28 – Council Meeting, Monday, 7:00 p.m. 11/06 – Planning Commission Work Session, Wednesday, 5:30 p.m. 11/11 – Holiday - Veteran’s Day – Offices Closed 11/12 – Veteran’s Memorial Dedication, Monday, Prior to Council Meeting 11/12 – Council Meeting, Monday, 7:00 p.m. 11/18 – Planning Commission Meeting, Monday, 6:30 p.m. (Council Liaison – Lili McMillan) 11/25 – Council Work Session, Monday, 5:30 p.m. 11/25 – Council Meeting, Monday, 7:00 p.m. 11/28 – Holiday – Thanksgiving Day – Offices Closed 11/29 – Holiday - Day After, Thanksgiving – Offices Closed 12/09 – Final Tax Levy & Budget Meeting, Monday, 6:30 pm – Public Input Invited 12/09 – Council Meeting, Monday, 7:00 p.m. 12/25 – Holiday – Christmas Day – Offices Closed MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 9, 2013 7:00 o’clock p.m. _____________________________________________________________________________________ Page 1 of 11 ROLL CALL The Orono City Council met on the above-mentioned date with the following members present: Mayor Lili Tod McMillan, Council Members Kristi Anderson, Cynthia Bremer, Lizz Levang, and Aaron Printup. Representing Staff were City Administrator Jessica Loftus, Finance Director Ron Olson, Assistant City Administrator for Long-Term Strategic Planning Michael Gaffron, Planning Coordinator Melanie Curtis, Public Works Director/City Engineer Jesse Struve, City Attorney Soren Mattick, and Recorder Jackie Young. Mayor McMillan called the meeting to order at 7:00 p.m., followed by the Pledge of Allegiance. APPROVAL OF AGENDA CONSENT AGENDA Item Nos. 5, 6, 8, 11, and 13 were added to the Consent Agenda. Levang moved, Printup seconded, to approve the Consent Agenda as submitted. VOTE: Ayes 5, Nays 0. APPROVAL OF MINUTES *2. CITY COUNCIL WORK SESSION OF AUGUST 26, 2013 Levang moved, Printup seconded, to approve the minutes of the Orono City Council work session of August 26, 2013, as submitted. VOTE: Ayes 5, Nays 0. *3. REGULAR CITY COUNCIL MEETING OF AUGUST 26, 2013 Levang moved, Printup seconded, to approve the minutes of the Orono City Council meeting of August 26, 2013, as amended. VOTE: Ayes 5, Nays 0. PRESENTATION 4. PRELIMINARY 2014 BUDGET AND TAX LEVY – PUBLIC INPUT INVITED Ron Olson stated tonight’s meeting is for the City Council to adopt the preliminary tax levy and budget. Staff has been going through the 2014 budget process since the end of May and the City Council has had three budget work sessions to provide input and direction. On September 16, the City is required to certify the preliminary levy to Hennepin County. After that point the levy can only be decreased and cannot be increased. The final levy and budget will be adopted at the December 9, 2013, City Council meeting, which will start at 6:30 p.m. rather than 7:00 p.m. Public input will be allowed at that time as well as tonight. Item #02 - CC Agenda - 09/23/2013 Approval of Council Minutes 09/09/2013 [Page 1 of 11] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 9, 2013 7:00 o’clock p.m. _____________________________________________________________________________________ Page 2 of 11 (4. PRELIMINARY 2014 BUDGET AND TAX LEVY – PUBLIC INPUT INVITED, Continued) Olson noted the City’s 2014 tax levy is not increasing from 2013 and is, in fact, at the same level that it was in 2011. The City’s tax capacity did decrease by $235,000, which amounts to minus .88 percent. Olson indicated the City’s tax capacity decreased slightly due to home values declining slightly. Last year the City experienced a 7.3 percent decrease in home values. Olson commented that hopefully the decline in values is starting to level out. The tax levy is made up of the general fund, the levy to support the general fund and the debt service. Olson stated the City’s debt service in 2014 will be approximately the same as 2013. In 2015, the City’s debt service drops significantly from $755,000 down to $633,000, and then in 2016 it drops again to $578,000. This decrease in debt service will give the City the ability to fund some items that have been underfunded in recent years. Olson indicated in 2010, the City’s tax levy started to flatten out. In 2010, the increase was 2.2 percent; in 2011 it increased by three-quarters of a percent, and in 2014 it will not increase. Olson stated the graph on the overhead depicts the average tax levies in municipal taxes across the state of Minnesota and shows that Orono is toward the bottom. Olson stated the next graph shows the effect of the 2014 tax levy and budget on residential properties. If a person’s property value went down by 1.0 percent in value and your home in 2013 was worth $250,000, that person’s taxes would decrease by $1.50 per year and a $2 million home would decrease by $9.00. If property taxes stayed exactly the same between 2013 and 1014, a $250,000 home would increase by $3.55 on a $250,000 home and $36 on a $2 million home. Olson noted the actual results will vary as not many homes go down exactly the same amount as the tax rate. Olson noted the City’s entire budget for 2014 is $7,333,630 and the City’s taxes will remain the same as 2013. The septic program fees are decreasing $15,000, which is approximately a 25 percent decrease and was driven by Council’s request that Staff review some changes that happened to the septic program. As a result of that review, Staff determined the fee could be decreased. In addition, the consulting engineering fees are projected to decrease by $30,000 in 2014. Olson noted these particular fees are expenses that the City incurs on a variance application or a building permit when it is necessary for the consulting engineer to review it. Since the City decided to hire a public works director, Staff has utilized the consulting engineer less. Police contract revenues are expected to increase by $43,000, which is a result of the Mound police contract and an automatic inflation factor built into it. Overall the general fund revenues have decreased by $15,000. Olson noted this information is available on the City’s website if anyone from the public would like to review it. As it relates to the general fund budget, the City’s overall expenditures are projected to be $733,630, which balances with the anticipated revenues. Approximately 65 percent of the general fund expenditures consist of wages and another 12 percent are contracted services. Olson noted it is very difficult to cut expenditures significantly without dealing with staffing since 75 percent of the City’s expenditures consist of contracted services or staffing. Olson noted as it relates to some expenses, such as elections, assessing and PERA, the City is unable to reduce since they are mandatory expenses required under previously entered contracts. Olson noted another factor that needs to be taken into consideration when looking at the budget is the fact that inflation from 2009 to 2013 has gone up 8.9 percent Olson noted some of the items that were done to balance the budget were to eliminate the deputy clerk position, which saved the City approximately $75,000, decrease golf course staffing levels, and the MN Legislature re-established the City’s exemption. Item #02 - CC Agenda - 09/23/2013 Approval of Council Minutes 09/09/2013 [Page 2 of 11] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 9, 2013 7:00 o’clock p.m. _____________________________________________________________________________________ Page 3 of 11 (4. PRELIMINARY 2014 BUDGET AND TAX LEVY – PUBLIC INPUT INVITED, Continued) Printup thanked Finance Director Olson for his efforts on the budget this year and previous year. Printup stated in his view the City’s services are being maintained at an appropriate level and the City’s finances are in good shape overall. Printup requested the human services item be placed on the Council’s next work session agenda. Mayor McMillan opened the public hearing at 7:16 p.m. There were no public comments. Mayor McMillan closed the public hearing at 7:16 p.m. McMillan thanked Staff and the Council for their efforts at keeping the City’s tax levy flat for the past three years. Olson stated to his knowledge there are not too many cities in the state that have held their tax levy flat for three years. McMillan noted the City does not receive Local Government Aid, has had a declining tax base for three or four years, and has experienced historically high debt service payments for the past several years but the City has been able to keep the tax levy the same due to the efforts of all involved. Anderson moved, Printup seconded, to adopt RESOLUTION NO. 6317, a Resolution Adopting the Preliminary 2013 Tax Levy Collectible in 2014, and to adopt RESOLUTION NO. 6318, a Resolution to Adopt the Preliminary 2014 General Fund Budget are presented, with a public hearing on the final budget set for the regular Council meeting of December 9, 2013, at 6:30 p.m. VOTE: Ayes 5, Nays 0. LMCD REPORT – ANDREW MCDERMOTT, REPRESENTATIVE McDermott reported there was less milfoil harvested this year versus last year due to the high water levels. The water levels have continued to drop since the spring and are still about eight inches above last fall. The milfoil harvesting season was shorter this year due to the weather but overall the harvesting was successful. The LMCD is also planning on starting their boater training class and that the LMCD will likely be asking each city to nominate a student or younger person to attend the all-day class in November. The size of the class will be approximately 30 people, which is approximately two per member city. Bremer asked what the age level is for the class. McDermott indicated the age level is around 15 to 18. McDermott noted Save the Lake is taking on this initiative. McMillan asked where the classes will be held. McDermott indicated the classes will be at the Hennepin County Water Patrol in Spring Park. Levang asked what the students will be learning. Item #02 - CC Agenda - 09/23/2013 Approval of Council Minutes 09/09/2013 [Page 3 of 11] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 9, 2013 7:00 o’clock p.m. _____________________________________________________________________________________ Page 4 of 11 (LMCD REPORT – ANDREW MCDERMOTT, REPRESENTATIVE, Continued) McDermott stated they will be learning safe boating techniques as well as the rules of the lake. Levang asked if there were any problems with the harvesting equipment. McDermott stated there were not any problems with the harvesting equipment. PLANNING COMMISSION COMMENTS – KEVIN LANDGRAVER, REPRESENTATIVE Landgraver reported the Planning Commission is starting to see more applications due to the improving economy and nicer weather. There has been good participation from the Planning Commissioners attending work sessions and meetings. The Planning Commission is currently working on the draft of the alternative energy ordinance and Staff is pretty close to finalizing the draft. Landgraver indicated they hope to have something for the Council and the public to review and comment on in the next month or two. PUBLIC COMMENTS None PLANNING DEPARTMEN REPORT *5. #13-3619 JESSICA AND PAUL WARNER, 1380 BRIAR STREET – VARIANCES – RESOLUTION NO. 6319 Levang moved, Printup seconded, to adopt RESOLUTION NO. 6319, a Resolution Granting Variances from Municipal Zoning Code Section 78-420, for the property located at 1380 Briar Street. VOTE: Ayes 5, Nays 0. *6. #13-3625 WJM PROPERTIES, LLC, 2605 WAYZATA BOULEVARD – RENEW INDUSTRIAL SITE PLAN APPROVAL – RESOLUTION NO. 6320 Levang moved, Printup seconded, to adopt RESOLUTION NO. 6320, a Resolution Granting Industrial Site Plan Approval for WJM Properties, LLC, for the property located at 2605 Wayzata Boulevard. VOTE: Ayes 5, Nays 0. PUBLIC WORKS DIRECTOR/CITY ENGINEER’S REPORT 7. NAVARRE STREET LIGHTS – DESIGN SERVICE PROPOSALS McMillan stated the one question she had was whether the street light options would be priced out on the bids. Struve stated based on the comments from the last Council meeting, he is planning to have Option 1 and Option 2 bid out to see what the cost difference is between the two options. Bolton and Menk will also put together a preliminary cost estimate based on Spring Park’s costs. At that point the Council can determine what options they would like to see as part of the final bid. Item #02 - CC Agenda - 09/23/2013 Approval of Council Minutes 09/09/2013 [Page 4 of 11] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 9, 2013 7:00 o’clock p.m. _____________________________________________________________________________________ Page 5 of 11 (7. NAVARRE STREET LIGHTS – DESIGN SERVICE PROPOSALS, Continued) McMillan asked if the cost information will be available at the October Navarre meeting. Struve indicated it will not be available in October, but that some preliminary information can be provided at that meeting. Printup moved, Anderson seconded, to approve the Navarre Street Light Design Services Proposal from Bolton and Menk in the amount of $24,650. VOTE: Ayes 5, Nays 0. *8. PAY REQUEST NO. 3 – WILLOW DRIVE RECONSTRUCTON PROJECT Levang moved, Printup seconded, to approve Pay Request No. 3 for the contractor C.S. McCrossan in the amount of $14,065.22 for the Willow Drive Reconstruction Project. VOTE: Ayes 5, Nays 0. 9. FLAIL MOWER REPLACEMENT Levang asked what is going to happen with the old mower. Struve indicated it will be traded in. Levang asked if the City is receiving a fair price on that mower. Struve indicated they are but noted the mower is not in good condition, which is the reason it needs to be replaced. Struve stated the mower is not used on lawns and is utilized in ditches so it encounters trees, rocks and random pieces of metal which necessitates it be replaced. Levang asked if eight years is what the Public Works Department thought it would last. Struve stated this will be the ninth year and that the estimate was eight to ten years. Levang moved, Bremer seconded, to approve the purchase of side and rear mount mowers in the amount of $16,600.89. VOTE: Ayes 5, Nays 0. 10. GOLF COURSE VOLUNTEERS – REQUEST FOR ADDITIONAL FUNDS Struve stated throughout the year the volunteers have removed a substantial amount of buckthorn, replaced the roof on the maintenance facility, and performed some scraping on the building which led them to discover additional needs, especially in the storm window department. As part of that process, the Public Works Department has approved the two roofs on the clubhouse maintenance facility and some other work. The new concrete entrance will be installed tomorrow. Struve indicated the volunteer group does have some additional projects they would like to do, including painting of both facilities, installing a garage door on the maintenance facility, and potentially some electrical work to get the water fountain pump operable and replacement of the storm windows. The volunteer group has submitted cost estimates for some of the work and they are requesting use of contingency funds to complete the work. Item #02 - CC Agenda - 09/23/2013 Approval of Council Minutes 09/09/2013 [Page 5 of 11] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 9, 2013 7:00 o’clock p.m. _____________________________________________________________________________________ Page 6 of 11 (10. GOLF COURSE VOLUNTEERS – REQUEST FOR ADDITIONAL FUNDS, Continued) From Staff’s perspective, the Public Works Department is in favor of utilizing the contingency funds since the labor is being provided at no cost. Anderson stated she has a very hard time with this because she fully appreciates the efforts of the volunteer group, but at the same time she is apprehensive, given the discussion about the 2014 budget, about approving a $9,000 expenditure that is not budgeted for this year. Anderson stated she is not comfortable with the expenditure since it was not budgeted for and the City is attempting to maintain flat levies and zero percent increases. Anderson stated the City Council knew what the costs would be going into this project and they are now exceeding this. Anderson indicated she would prefer to look at doing this in 2014 so the City can account for the money. Anderson noted the City has looked at the contingency funds for a couple of things right now and she does not know if this is one of the highest priorities. McMillan noted the contingency fund would come out of the 2013 budget and are for items that are not in the budget. Levang commented these costs were unanticipated and that the volunteer group and representatives from Staff have been meeting regularly to review items related to the golf course. Levang stated in her view the City needs to keep the ball rolling and that what the volunteer group is suggesting makes good sense. Levang stated she has met with the group often enough to know that they have made every attempt to repair the windows on their own. Levang noted next year is the 90th anniversary of the golf course, which will be a big celebration and an important point in the City’s history. Levang stated as some of the other local golf courses are going away, the City will likely pick up many more golfers if the facility is improved. For a number of years the facilities have been neglected and the City now has a group of volunteers donating their labor. Levang stated in her view it is a good use of the contingency funds. Levang noted the women’s league consists of 300 golfers and even getting a small share of that would help boost the revenue received from the golf course. Bremer stated she would appreciate a future projection of what the realistic costs are going to be into the future and that she would rather not be pennywise and pound foolish. Bremer stated the City needs to acknowledge there is a lot more to be done out there, and that no matter how much paint is put on the facility, some substantial repairs are required. Bremer noted the City is projected to lose quite a bit of money on the golf course this year. Bremer asked, as it relates to the two bids, if Staff is recommending the Low E windows because they should be more cost effective going forward and if Staff’s proposal would include the $7,200 bid and not the $6,000 bid. Struve indicated that is correct and that the recommendation was based on the input from the volunteer group. Struve stated there will be some energy savings by going with the Low E windows but he is not sure whether that is quantifiable at this point. Struve noted he just received the bids this morning and has not had time to thoroughly go through them. Item #02 - CC Agenda - 09/23/2013 Approval of Council Minutes 09/09/2013 [Page 6 of 11] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 9, 2013 7:00 o’clock p.m. _____________________________________________________________________________________ Page 7 of 11 (10. GOLF COURSE VOLUNTEERS – REQUEST FOR ADDITIONAL FUNDS, Continued) McMillan stated as of August 31, the golf course has lost $28,388 to date and that the $60,000 was a projection. Bremer commented this is a multi-year thing and that the golf course has lost money for a number of years. McMillan stated she is in total agreement with Council Member Levang and that the volunteer group is providing a lot of free labor for the golf course community. The course has been neglected for quite a while but the clubhouse is in good, solid shape. The clubhouse requires some paint and a new roof but a little money now will go a long way toward keeping the building into the future. Struve noted the City has only received one bid to date and that Staff will be obtaining additional bids. Bremer asked if the bid is a not to exceed type of thing. Struve stated it is and that Staff will make some adjustments and pursue some additional options. The proposed motion is for an amount not to exceed $9,800. Levang moved, Printup seconded, to authorize the use of contingency funds in an amount not to exceed $9,800 for the requested projects by the volunteer group for the Orono Golf Course. VOTE: Ayes 4, Nays 1, Anderson Opposed. PUBLIC WORKS DIRECTOR/CITY ENGINEER’S REPORT, CONTINUED Struve reported the stop sign on Old Crystal Bay Road has been installed and traffic has been monitored by himself and the Orono Police Chief. Struve stated based on what they have seen for traffic patterns, there have not been any significant difference from the past. Traffic does extend out to County Road 6, which is has done in the past, but longer lines have not been noticed on County Road 6 that would lead Staff to believe the stop sign is creating additional traffic issues on Old Crystal Bay Road. Staff will continue to monitor the situation but that they anticipate the situation will improve as the motorists become accustomed to the stop sign. Struve noted staff will be pouring the concrete entrance to the golf course facility tomorrow. Struve reported work is being finalized on Willow Drive. The road was paved over the weekend and work on the shoulders is presently being completed. Stripping will be done on Wednesday and landscaping should occur by the end of the week. MAYOR/COUNCIL REPORT Levang stated she attended James J. Hill Days and it was quite a festivity with many added features this year. Levang reported on Sunday 600 pounds of vegetables was picked from the donation garden, which brings the total amount of produce donated to over 2,000 pounds. The goal this year is to reach 3,000 pounds. Levang noted WeCAN and the Gillespie Center is very grateful for the fresh produce. Item #02 - CC Agenda - 09/23/2013 Approval of Council Minutes 09/09/2013 [Page 7 of 11] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 9, 2013 7:00 o’clock p.m. _____________________________________________________________________________________ Page 8 of 11 (MAYOR/COUNCIL REPORT, Continued) Anderson commended the Wayzata Business Chamber on the success of the James J. Hill Days. McMillan stated she also attended James J. Hill Days and that the entertainment was very good. McMillan noted Jeff Dayton from Orono was back in the area and that he put together a band that performed on the free stage. McMillan reported the Minnehaha Creek Watershed District conducted a boat tour of Lake Minnetonka and the Big Island area for local mayors, city administrators and managers last Thursday night. The tour provided a good opportunity for the Watershed District to illustrate the bluff restoration work that was performed. McMillan indicated they also toured a couple of other sites as well in the Lake Minnetonka area where work was performed by the Watershed District. CITY ADMINISTRATOR’S REPORT Loftus noted the Planning Commission has been working on the City’s alternative energy ordinance and that some information on the ordinance and upcoming work session has been included on the City’s website. The Planning Commission’s work session is scheduled for September 16 at 6:30 p.m., and public input is welcome. Loftus stated the joint meeting between Long Lake and Orono has been scheduled for October 1 and Jim Grube has indicated he would like to also attend that meeting to discuss County Road 112 or Old Highway 12 and Hennepin County’s cost participation. Loftus stated the City will likely receive some new information on the road at the meeting which will help Orono identify the costs in the City’s CIP for 2014. Loftus noted the Navarre Community Initiative meeting is scheduled for October 14 at 5 p.m. *11. DONATION – OUTLOT D SUGAR WOODS AND AERIAL PHOTOGRAPHS – RESOLUTION NO. 6321 Levang moved, Printup seconded, to adopt RESOLUTION NO. 6321, a Resolution Acknowledging a Donation from S.B. Rebers Trust and to direct Staff and the City Attorney to prepare a quit claim deed in order to finalize and accept the donation. VOTE: Ayes 5, Nays 0. CITY ATTORNEY’S REPORT 12. ENGAGEMENT AGREEMENT Mattick noted the engagement agreement between the City of Orono and Brian Grogan of Moss & Barnett was discussed at the last City Council workshop. Mayor McMillan and Council Member Levang are on the LMCC subcommittee and it was the recommendation of the subcommittee to engage the services of Brian Grogan and to utilize his expertise in franchising. Mr. Grogan had indicated he would prefer to sign the agreement with the City of Orono rather than the LMCC. The Council had indicated that would be fine with the caveat that the payment would not exceed $2,500. Mattick noted once the bill is received by the City, it would be submitted to the LMCC for payment. Item #02 - CC Agenda - 09/23/2013 Approval of Council Minutes 09/09/2013 [Page 8 of 11] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 9, 2013 7:00 o’clock p.m. _____________________________________________________________________________________ Page 9 of 11 (12. ENGAGEMENT AGREEMENT, Continued) McMillan reported there have been two subcommittee meetings consisting of seven members and that there have been some pretty good discussions regarding franchising. McMillan stated Orono is further down the road with direct franchising than some of the other member cities and that in her view going forward the subcommittee will help everyone understand the situation. McMillan noted the cities of Minnetrista and Victoria will likely be leaving the LMCC and direct franchising with Mediacom. McMillan indicated Orono has received a number of compliments about working with the other cities to explore options to see if the member cities can stay together. Levang commented there is a fair amount of energy for the 17 member cities to stay together but how that will actually work is unclear at this time. Two of the cities currently have direct franchise agreements signed and others are seriously looking at going that route. Orono is providing another opportunity for the cities to discuss ways in which they can continue to work together and whether that is still possible. Levang noted the subcommittee had a good meeting last week with Brian Grogan and that his expertise in franchising was very helpful. The subcommittee at this point is looking at the Southwest model, which is a very good model, and the subcommittee will see what happens in the next week as the withdrawal process is looked at and what that will all entail. Levang indicated the subcommittee at this point is not receiving a whole lot of information about how the process is going with the LMCC. Levang stated some of the tasks recommended by Mr. Grogan to examine are what the objectives are, what everyone would like out of a franchise, and what Orono would like out of a franchise going forward. Some of the questions that need to be answered are whether the City Council would like to have mini cameras in the chambers and what types of programming should be offered, such as school or church programming. Levang indicated the Council has not had that discussion yet, which needs to be had, and that the subcommittee will be discussing that topic this week at its upcoming meeting. McMillan commented the LMCC has done some good things with taping the city council meetings and the agenda parsing and providing that to the cities. The question is whether or not that is an important thing for the cities that stay with LMCC to have or whether they want to try to outsource that work. McMillan stated she would have preferred to have had this discussion a year ago to allow the cities to have more time to think about the issues. McMillan noted unfortunately the member cities only have six weeks to make a decision. Printup asked when the six weeks is up. McMillan stated the LMCC is talking about having a franchise renewal agreement ready by the end of October or the first part of November. McMillan stated the cities need to make a decision by October 15 if they want to withdraw, which does not allow a lot of options for those cities that are not able to decide right now. McMillan noted currently the fees are going straight to the LMCC rather than the general fund of the cities and that the cities need to decide what to do with the PEG fees. McMillan stated one of the issues with paying all of the PEG fees is that Orono does not own one camera in the council chambers or any other equipment. Item #02 - CC Agenda - 09/23/2013 Approval of Council Minutes 09/09/2013 [Page 9 of 11] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 9, 2013 7:00 o’clock p.m. _____________________________________________________________________________________ Page 10 of 11 (12. ENGAGEMENT AGREEMENT, Continued) Anderson commented the City has the full build-up going for them. Anderson asked whether the LMCC has indicated they would be willing to look at other business models. McMillan stated it appears the LMCC has not thought about that yet. McMillan commented the LMCC owns a lot of good equipment and employs good operators for the government meetings but that they could probably do a better job with newer technology. McMillan stated one of the goals is to create a list of objectives and then perhaps go from there. Levang stated there are some cities who would like the community programming and then there are some cities would do not place a high priority on that. Levang indicated she would like to get some idea of whether that type of programming is important to Orono residents since it requires equipment and a studio. Levang stated prior to any money being appropriated toward different items that the City should have an understanding of the objectives. Levang stated the LMCC is not providing very many details about the franchise they are looking at presently and whether there will be enough time to go back to every Council with the agreement. McMillan stated when the LMCC’s reserves were approximately $800,000, the LMCC ended up deciding to purchase the building where the studio was and approximately $260,000 was spent on the building. McMillan commented nowadays studio equipment and television cameras are more complicated than what is currently being used at the Orono City Council meetings and that the LMCC will need to invest in new equipment as well as maintain the building. Bremer stated she would like to hear from the members of the public and suggested it be included on the Council’s next agenda. Bremer stated input from the public would help the Council identify what is important to the residents and then the costs involved with it could be identified. Bremer indicated she does not want to spend a lot of money on items that the residents are not interested in and that she hopes more options will become available as the meetings continue. Anderson stated she would be interested to see what other avenues are pursued, such as partnering with the schools and perhaps making the programming available on You Tube, which would not require a studio. McMillan commented with technology evolving, a person needs to be more flexible. At the present time the LMCC is looking at a $3 million investment over the next ten years. McMillan stated the subcommittee will continue to work on those options but that basically the other member cities are running out of time if they are going to make a decision this year. Anderson stated the majority of the people she has spoken to are grateful for the move. Bremer commented the people involved with the future build-outs are definitely grateful. Bremer moved, Anderson seconded, to authorize Mayor McMillan to execute the engagement agreement between the City of Orono and Brian Grogan of Moss & Barnett, to advise the LMCC subcommittee. VOTE: Ayes 5, Nays 0. Item #02 - CC Agenda - 09/23/2013 Approval of Council Minutes 09/09/2013 [Page 10 of 11] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, September 9, 2013 7:00 o’clock p.m. _____________________________________________________________________________________ Page 11 of 11 *13. LICENSES & PERMITS Residential Kennel License 1. Lisa Mernik 1840 Lakeview Terrace One Day Gambling Permit – Resolution No. 6322 2. Fundraising Bankers Fundraising Event for YMCA – Ridgedale Branch (raffle) Lakeview Golf Course 405 North Arm Drive Friday, September 20, 2013 Levang moved, Printup seconded, to approve the above-listed license and to adopt RESOLUTION NO. 6322, a Resolution Approving the Minnesota Lawful Gambling Application for Exempt Permit Fundraising Bankers for a One-Day Gambling Permit. VOTE: Ayes 5, Nays 0. *14. CLAIMS Levang moved, Printup seconded, to approve payment of the All Funds Account. VOTE: Ayes 5, Nays 0. ADJOURNMENT Levang moved, Bremer seconded, to adjourn the Orono City Council meeting at 7:59 p.m. VOTE: Ayes 5, Nays 0. ATTEST: ________________________________________ ______________________________________ Rachel Dodge, City Clerk Lili Tod McMillan, Mayor Item #02 - CC Agenda - 09/23/2013 Approval of Council Minutes 09/09/2013 [Page 11 of 11] Item #03 - CC Agenda - 09/23/2013 File #13-3627 [Total Pages 25] Item #03 - CC Agenda - 09/23/2013 File #13-3627 [Total Pages 25] Item #03 - CC Agenda - 09/23/2013 File #13-3627 [Total Pages 25] Item #03 - CC Agenda - 09/23/2013 File #13-3627 [Total Pages 25] Item #03 - CC Agenda - 09/23/2013 File #13-3627 [Total Pages 25] Item #03 - CC Agenda - 09/23/2013 File #13-3627 [Total Pages 25] Item #03 - CC Agenda - 09/23/2013 File #13-3627 [Total Pages 25] Item #03 - CC Agenda - 09/23/2013 File #13-3627 [Total Pages 25] Item #03 - CC Agenda - 09/23/2013 File #13-3627 [Total Pages 25] Item #03 - CC Agenda - 09/23/2013 File #13-3627 [Total Pages 25] Item #03 - CC Agenda - 09/23/2013 File #13-3627 [Total Pages 25] Item #03 - CC Agenda - 09/23/2013 File #13-3627 [Total Pages 25] Item #03 - CC Agenda - 09/23/2013 File #13-3627 [Total Pages 25] Item #03 - CC Agenda - 09/23/2013 File #13-3627 [Total Pages 25] Item #03 - CC Agenda - 09/23/2013 File #13-3627 [Total Pages 25] Item #03 - CC Agenda - 09/23/2013 File #13-3627 [Total Pages 25] Item #03 - CC Agenda - 09/23/2013 File #13-3627 [Total Pages 25] Item #03 - CC Agenda - 09/23/2013 File #13-3627 [Total Pages 25] Item #03 - CC Agenda - 09/23/2013 File #13-3627 [Total Pages 25] Item #03 - CC Agenda - 09/23/2013 File #13-3627 [Total Pages 25] Item #03 - CC Agenda - 09/23/2013 File #13-3627 [Total Pages 25] Item #03 - CC Agenda - 09/23/2013 File #13-3627 [Total Pages 25] Item #03 - CC Agenda - 09/23/2013 File #13-3627 [Total Pages 25] Item #03 - CC Agenda - 09/23/2013 File #13-3627 [Total Pages 25] Item #03 - CC Agenda - 09/23/2013 File #13-3627 [Total Pages 25] Item #04 - CC Agenda - 09/23/2013 File #13-3628 [Total Pages 44] Item #04 - CC Agenda - 09/23/2013 File #13-3628 [Total Pages 44] Item #04 - CC Agenda - 09/23/2013 File #13-3628 [Total Pages 44] Item #04 - CC Agenda - 09/23/2013 File #13-3628 [Total Pages 44] Item #04 - CC Agenda - 09/23/2013 File #13-3628 [Total Pages 44] Item #04 - CC Agenda - 09/23/2013 File #13-3628 [Total Pages 44] Item #04 - CC Agenda - 09/23/2013 File #13-3628 [Total Pages 44] Item #04 - CC Agenda - 09/23/2013 File #13-3628 [Total Pages 44] Item #04 - CC Agenda - 09/23/2013 File #13-3628 [Total Pages 44] Item #04 - CC Agenda - 09/23/2013 File #13-3628 [Total Pages 44] Item #04 - CC Agenda - 09/23/2013 File #13-3628 [Total Pages 44] Item #04 - CC Agenda - 09/23/2013 File #13-3628 [Total Pages 44] Item #04 - CC Agenda - 09/23/2013 File #13-3628 [Total Pages 44] Item #04 - CC Agenda - 09/23/2013 File #13-3628 [Total Pages 44] Item #04 - CC Agenda - 09/23/2013 File #13-3628 [Total Pages 44] Item #04 - CC Agenda - 09/23/2013 File #13-3628 [Total Pages 44] Item #04 - CC Agenda - 09/23/2013 File #13-3628 [Total Pages 44] Item #04 - CC Agenda - 09/23/2013 File #13-3628 [Total Pages 44] Item #04 - CC Agenda - 09/23/2013 File #13-3628 [Total Pages 44] Item #04 - CC Agenda - 09/23/2013 File #13-3628 [Total Pages 44] Item #04 - CC Agenda - 09/23/2013 File #13-3628 [Total Pages 44] Item #04 - CC Agenda - 09/23/2013 File #13-3628 [Total Pages 44] Item #04 - CC Agenda - 09/23/2013 File #13-3628 [Total Pages 44] Item #04 - CC Agenda - 09/23/2013 File #13-3628 [Total Pages 44] Item #04 - CC Agenda - 09/23/2013 File #13-3628 [Total Pages 44] Item #04 - CC Agenda - 09/23/2013 File #13-3628 [Total Pages 44] Item #04 - CC Agenda - 09/23/2013 File #13-3628 [Total Pages 44] Item #04 - CC Agenda - 09/23/2013 File #13-3628 [Total Pages 44] Item #04 - CC Agenda - 09/23/2013 File #13-3628 [Total Pages 44] Item #04 - CC Agenda - 09/23/2013 File #13-3628 [Total Pages 44] Item #04 - CC Agenda - 09/23/2013 File #13-3628 [Total Pages 44] Item #04 - CC Agenda - 09/23/2013 File #13-3628 [Total Pages 44] Item #04 - CC Agenda - 09/23/2013 File #13-3628 [Total Pages 44] Item #04 - CC Agenda - 09/23/2013 File #13-3628 [Total Pages 44] Item #04 - CC Agenda - 09/23/2013 File #13-3628 [Total Pages 44] Item #04 - CC Agenda - 09/23/2013 File #13-3628 [Total Pages 44] Item #04 - CC Agenda - 09/23/2013 File #13-3628 [Total Pages 44] Item #04 - CC Agenda - 09/23/2013 File #13-3628 [Total Pages 44] Item #04 - CC Agenda - 09/23/2013 File #13-3628 [Total Pages 44] Item #04 - CC Agenda - 09/23/2013 File #13-3628 [Total Pages 44] Item #04 - CC Agenda - 09/23/2013 File #13-3628 [Total Pages 44] Item #04 - CC Agenda - 09/23/2013 File #13-3628 [Total Pages 44] Item #04 - CC Agenda - 09/23/2013 File #13-3628 [Total Pages 44] Item #04 - CC Agenda - 09/23/2013 File #13-3628 [Total Pages 44] Item #05 - CC Agenda - 09/23/2013 Public Works Retirement [Page 1 of 8] Item #05 - CC Agenda - 09/23/2013 Public Works Retirement [Page 2 of 8] Item #05 - CC Agenda - 09/23/2013 Public Works Retirement [Page 3 of 8] Item #05 - CC Agenda - 09/23/2013 Public Works Retirement [Page 4 of 8] Item #05 - CC Agenda - 09/23/2013 Public Works Retirement [Page 5 of 8] Item #05 - CC Agenda - 09/23/2013 Public Works Retirement [Page 6 of 8] Item #05 - CC Agenda - 09/23/2013 Public Works Retirement [Page 7 of 8] Item #05 - CC Agenda - 09/23/2013 Public Works Retirement [Page 8 of 8] Item #06 - CC Agenda - 09/23/2013 Watertown Road Feasibility Study [Page 1 of 6] Item #06 - CC Agenda - 09/23/2013 Watertown Road Feasibility Study [Page 2 of 6] Item #06 - CC Agenda - 09/23/2013 Watertown Road Feasibility Study [Page 3 of 6] Item #06 - CC Agenda - 09/23/2013 Watertown Road Feasibility Study [Page 4 of 6] Item #06 - CC Agenda - 09/23/2013 Watertown Road Feasibility Study [Page 5 of 6] Item #06 - CC Agenda - 09/23/2013 Watertown Road Feasibility Study [Page 6 of 6] Item #07 - CC Agenda - 09/23/2013 Amend 2013 Fee Schedule - Sewer Connection Charges - Ordinance [Page 1 of 17] Item #07 - CC Agenda - 09/23/2013 Amend 2013 Fee Schedule - Sewer Connection Charges - Ordinance [Page 2 of 17] Item #07 - CC Agenda - 09/23/2013 Amend 2013 Fee Schedule - Sewer Connection Charges - Ordinance [Page 3 of 17] Item #07 - CC Agenda - 09/23/2013 Amend 2013 Fee Schedule - Sewer Connection Charges - Ordinance [Page 4 of 17] Item #07 - CC Agenda - 09/23/2013 Amend 2013 Fee Schedule - Sewer Connection Charges - Ordinance [Page 5 of 17] Item #07 - CC Agenda - 09/23/2013 Amend 2013 Fee Schedule - Sewer Connection Charges - Ordinance [Page 6 of 17] Item #07 - CC Agenda - 09/23/2013 Amend 2013 Fee Schedule - Sewer Connection Charges - Ordinance [Page 7 of 17] Item #07 - CC Agenda - 09/23/2013 Amend 2013 Fee Schedule - Sewer Connection Charges - Ordinance [Page 8 of 17] Item #07 - CC Agenda - 09/23/2013 Amend 2013 Fee Schedule - Sewer Connection Charges - Ordinance [Page 9 of 17] Item #07 - CC Agenda - 09/23/2013 Amend 2013 Fee Schedule - Sewer Connection Charges - Ordinance [Page 10 of 17] Item #07 - CC Agenda - 09/23/2013 Amend 2013 Fee Schedule - Sewer Connection Charges - Ordinance [Page 11 of 17] Item #07 - CC Agenda - 09/23/2013 Amend 2013 Fee Schedule - Sewer Connection Charges - Ordinance [Page 12 of 17] Item #07 - CC Agenda - 09/23/2013 Amend 2013 Fee Schedule - Sewer Connection Charges - Ordinance [Page 13 of 17] Item #07 - CC Agenda - 09/23/2013 Amend 2013 Fee Schedule - Sewer Connection Charges - Ordinance [Page 14 of 17] Item #07 - CC Agenda - 09/23/2013 Amend 2013 Fee Schedule - Sewer Connection Charges - Ordinance [Page 15 of 17] Item #07 - CC Agenda - 09/23/2013 Amend 2013 Fee Schedule - Sewer Connection Charges - Ordinance [Page 16 of 17] Item #07 - CC Agenda - 09/23/2013 Amend 2013 Fee Schedule - Sewer Connection Charges - Ordinance [Page 17 of 17] Item #08 - CC Agenda - 09/23/2013 Disposal of Police Department Squad Cars [Page 1 of 1] Item #09 - CC Agenda - 09/23/2013 Request to Hire Part-Time Police Officers - Resolutions [Page 1 of 4] Item #09 - CC Agenda - 09/23/2013 Request to Hire Part-Time Police Officers - Resolutions [Page 2 of 4] Item #09 - CC Agenda - 09/23/2013 Request to Hire Part-Time Police Officers - Resolutions [Page 3 of 4] Item #09 - CC Agenda - 09/23/2013 Request to Hire Part-Time Police Officers - Resolutions [Page 4 of 4] Item #10 - CC Agenda - 09/23/2013 Licenses & Permits [Page 1 of 7] Item #10 - CC Agenda - 09/23/2013 Licenses & Permits [Page 2 of 7] Item #10 - CC Agenda - 09/23/2013 Licenses & Permits [Page 3 of 7] Item #10 - CC Agenda - 09/23/2013 Licenses & Permits [Page 4 of 7] Item #10 - CC Agenda - 09/23/2013 Licenses & Permits [Page 5 of 7] Item #10 - CC Agenda - 09/23/2013 Licenses & Permits [Page 6 of 7] Item #10 - CC Agenda - 09/23/2013 Licenses & Permits [Page 7 of 7] Item #11 - CC Agenda - 09/23/2013 Claims/Bills [Page 1 of 9] Item #11 - CC Agenda - 09/23/2013 Claims/Bills [Page 2 of 9] Item #11 - CC Agenda - 09/23/2013 Claims/Bills [Page 3 of 9] Item #11 - CC Agenda - 09/23/2013 Claims/Bills [Page 4 of 9] Item #11 - CC Agenda - 09/23/2013 Claims/Bills [Page 5 of 9] Item #11 - CC Agenda - 09/23/2013 Claims/Bills [Page 6 of 9] Item #11 - CC Agenda - 09/23/2013 Claims/Bills [Page 7 of 9] Item #11 - CC Agenda - 09/23/2013 Claims/Bills [Page 8 of 9] Item #11 - CC Agenda - 09/23/2013 Claims/Bills [Page 9 of 9]