HomeMy WebLinkAbout09-09-2013 Council Packet Agenda for Council Meeting Set for Monday, September 9, 2013, 7:00 P.M.
Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356
952-249-4600 / www.ci.orono.mn.us
Roll Call
Pledge of Allegiance
Approval of Agenda
1. Consent Agenda – Consent agenda items, including (*) asterisk items, are considered to be routine items to
be enacted upon by one motion by the City Council under this section of the agenda. Items on the Consent
Agenda are reviewed in total by the City Council and may be approved through one motion with no further
discussion by the Council. Any item may be removed by any Council Member, staff member or person from
the public for separate consideration. If you wish to remove any item from the Consent Agenda, please state
the item number and description of the item. Memos regarding each of the Agenda items are available in the
Public Packet located in the lobby near the sign in sheet.
Approval of Minutes
* 2. Council Work Session of August 26, 2013
* 3. Regular Council Meeting of August 26, 2013
Presentation
4. Preliminary 2014 Budget and Tax Levy – Resolutions (Public Input Invited)
LMCD Report – Andrew McDermott, Representative
Planning Commission Comments – John Thiesse, Representative
Public Comments – (Limit 5 Minutes Per Person)
This is an opportunity for the public to address matters not on the agenda. The council will not engage in discussion or
take action on items presented at this time. However, the council may refer issues to staff for follow up or
consideration at a future meeting. Speakers should state their name and home address at the podium before speaking.
Planning Department Report
5. #13-3619 Jessica & Paul Warner - 1380 Briar Street – Variances – Resolution
6. #13-3625 WJM Properties, LLC – 2605 Wayzata Boulevard – Renew Industrial Site Plan
Approval - Resolution
Public Works Director/City Engineer’s Report
7. Navarre Street Lights – Design Service Proposals
8. Pay Request No. 3 – Willow Drive Reconstruction Project
9. Flail Mower Replacement
10. Golf Course Volunteers – Request for Additional Funds
Mayor/Council Report
City Administrator's Report
11. Donation – Outlot D Sugar Woods and Aerial Photographs - Resolution
Agenda for Council Meeting Set for Monday, September 9, 2013, 7:00 P.M.
Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356
952-249-4600 / www.ci.orono.mn.us
Sign up for email notifications at www.ci.orono.mn.us – follow links for Stay Connected & Email Notification
City Attorney's Report
12. Engagement Agreement
13. Licenses & Permits
Kennel License
One Day Gambling Permit – Resolution
* 14. Claims
Adjournment
Upcoming Events
2013
09/16 – Planning Commission Meeting, Monday, 6:30 p.m. (Council Liaison – Kristi Anderson)
09/23 – Council Work Session, Monday, 5:30 p.m.
09/23 – Council Meeting, Monday, 7:00 p.m.
10/01 – Joint Council Work Session with Long Lake, Tuesday, 5:00 p.m. at Long Lake City Hall
10/02 – Planning Commission Work Session, Wednesday, 5:30 p.m.
10/14 – Council Meeting, Monday, 7:00 p.m.
10/21 – Planning Commission Meeting, Monday, 6:30 p.m. (Council Liaison – Aaron Printup)
10/28 – Council Work Session, Monday, 5:30 p.m.
10/28 – Council Meeting, Monday, 7:00 p.m.
MINUTES OF THE
ORONO CITY COUNCIL WORK SESSION
Monday, August 26, 2013
5:30 p.m.
Present: Mayor Lili McMillan, Council Members Kristi Anderson, Lizz Levang and Aaron Printup;
representing Staff were City Administrator Jessica Loftus, Assistant City Administrator Mike
Gaffron, and Finance Director Ron Olson.
Finance Director Ron Olson presented factors for consideration in revenue and expenditures for the
2014 budget. He requested the Council’s input on the preliminary budget in preparation for the
September 9th meeting. Discussion ensued regarding specific spending items and the consensus of the
Council was to pursue the following:
Employee compensation that has eight pay steps including a “target” wage based on a market
survey which also utilizes lump sum payments and a maximum step.
Eliminating the ability to choose cash in the health insurance cafeteria plan.
The City Council briefly discussed their 2014 goals. The top five goals were presented and they
requested the list be expanded to ten goals.
Chief Farniok requested direction on school bus parking on Bayview Place. The consensus was to add
signage that states “No Parking – Bus Stop” to accommodate parents waiting for the bus.
Mayor McMillan updated the Council on the LMCC subcommittee. She indicated an “Engagement
Agreement” with Brian Grogan would be on the next agenda for legal services.
Mike Gaffron requested Council feedback regarding whether there was any interest in pursuing
purchase of two separate land parcels abutting Lurton Park. The owners of these parcels have
approached the City prior to marketing them. The Council indicated that funding is not available and
the City has other priorities for existing park funding. Gaffron also made Council aware of a separate
road outlot parcel that is being quit‐claim deeded to the City adjacent to Sugar Woods.
The Council was presented with a proposal for an automated phone message that could be utilized by
the front desk at City Hall. The Council was comfortable with the message and requested staff continues
tracking service and record any feedback received on the new automated phone message.
The meeting closed at 6:50 p.m.
ATTEST:
________________________________________ _______________________________________
Rachel Dodge, City Clerk Lili Tod McMillan, Mayor
Item #02 - CC Agenda - 09/09/2013
Approval of Council Work Session Minutes 08/26/2013 [Page 1 of 1]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, August 26, 2013
7:00 o’clock p.m.
_____________________________________________________________________________________
Page 1 of 21
ROLL CALL
The Orono City Council met on the above-mentioned date with the following members present: Mayor
Lili Tod McMillan, Council Members: Kristi Anderson, Cynthia Bremer, Lizz Levang, and Aaron
Printup. Representing Staff were City Administrator Jessica Loftus, Finance Director Ron Olson,
Assistant City Administrator for Long-Term Strategic Planning Michael Gaffron, Planning Coordinator
Melanie Curtis, Public Works Director/City Engineer Jesse Struve, City Attorney Soren Mattick, and
Recorder Jackie Young.
Mayor McMillan called the meeting to order at 7:00 p.m., followed by the Pledge of Allegiance.
APPROVAL OF AGENDA
CONSENT AGENDA
Item Nos. 4, 5, 12, 13, and 14 were added to the Consent Agenda. Item Nos. 2 and 6 were removed from
the Consent Agenda.
Anderson moved, Printup seconded, to approve the Consent Agenda as amended. VOTE: 5,
Nays 0.
APPROVAL OF MINUTES
2. REGULAR CITY COUNCIL MEETING OF AUGUST 12, 2013
McMillan requested the minutes be corrected on Page 3 to read that “McMillan noted the City Council
meeting will be on November 12 of that week, which is a Tuesday, rather than Monday, and that the City
Council will plan on that being the dedication date.”
On Page 4, under the Big Island Park Report, McMillan requested the minutes be corrected to read:
“Jabbour noted two of the trees were located near the city beach and have been removed.”
Bremer moved, Levang seconded, to approve the minutes of the August 12, 2013, City Council
meeting as corrected. VOTE: Ayes 5, Nays 0.
PRESENTATION
3. THREE RIVERS PARK – PENNY STEELE
Penny Steele stated she chose to attend tonight’s meeting to introduce herself again to the members of the
City Council and that she now represents Orono on the Three Rivers Park Board. Steele requested the
City Council call her with any concerns or input they might have regarding Three Rivers Park.
Bremer commented she enjoys using the various Three Rivers Parks and trails and those trails are a great
amenity to the community.
Item #03 - CC Agenda - 09/09/2013
Approval of Council Minutes 08/26/2013 [Page 1 of 21]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, August 26, 2013
7:00 o’clock p.m.
_____________________________________________________________________________________
Page 2 of 21
(3. THREE RIVERS PARK – PENNY STEELE, Continued)
Steele stated the parks offer a number of different activities and is a wonderful mix of opportunities for
people who are interested in various recreational activities.
McMillan noted that Eagle Lake Park and Baker Park have done a number of good things to help promote
golf among the youth.
McMillan noted there have been some issues with parking for the trail and that she appreciates the
advertising and dissemination of information that Three Rivers has done concerning the trails. McMillan
stated a number of businesses are also seeing an increase in the number of customers due to people using
the trail.
McMillan commented there are a number of great recreational amenities in this area in addition to
Lake Minnetonka that people can take advantage of.
PLANNING COMMISSION COMMENTS – JON SCHWINGLER, REPRESENTATIVE
Schwingler stated she had nothing to report but would be available for questions.
PUBLIC COMMENTS
Frank Masserano, International Ministerial Fellowship, 2477 Shadywood Road, Navarre, stated they are
the property located next door to the property being proposed for development by Mr. Johnson and that he
would like to enter the following comments into the record:
“Having only received a copy of the proposed sketch plan this past Friday, August 23, 2013, and not
having been approached or spoken to by any of the developers or my neighbors, Masserano stated he can
only comment based on his initial review of the documents.
Masserano stated his concerns are as follows: One, the density. The sheer number of units proposed is
staggering and that he can only guess they expect a “push back” and will come back with a more
accommodating drastic a plan for the City to consider.
Masserano stated the number of units being proposed is unrealistic and will have a huge impact on the
traffic. Masserano stated he already has trouble getting into and out of their entrance on Shadywood at
peak traffic hours. This development will create significant traffic backup and jams on both Shadywood
and Shoreline.
In addition, the foliage of a somewhat pristine green area with trees would be devastated. If the owners or
previous owners of the property just south of the church are a part of the development group, the City
Council can look at what they did to that lot, which is clear cut 100 plus year-old trees without notice to
anyone.
Item #03 - CC Agenda - 09/09/2013
Approval of Council Minutes 08/26/2013 [Page 2 of 21]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, August 26, 2013
7:00 o’clock p.m.
_____________________________________________________________________________________
Page 3 of 21
(PUBLIC COMMENTS, Continued)
The second issue is the noise pollution will be significant, especially for the church’s location. The
sketch shows a road with just minimum setbacks from the property lines and the development largely
surrounds the church’s property. It will result in the church becoming an island in a sea of high-density
housing, cars, trucks, plus people walking around or near the property lines.
Masserano stated the third issue is the air pollution that will be created from the trucks, construction
workers, movers, residents’ cars and other vehicles that will be continually moving in the area. The rich
foliage that contributes to the ambience of Kelly Street and the homes on and off the lake in the area will
be forever changed for the worst. Even if the wetlands are left that mostly separate Kelly from the
proposed construction site, this development will still destroy a large area of beautiful and diverse trees
and native landscape that provides habitat for many deer and other animals native to the area.
Masserano stated one of the reasons the church relocated to Navarre was the commercial zoning on
Shadywood with the heavy foliage around their property. It seemed to be a quiet and peaceful place for
the church’s headquarters. The church took steps to retain as many trees as possible, in addition to
relocating six to seven of them on the property, and also created berms out front to shield the church from
the traffic.
Masserano stated he would invite anyone from the City who wishes to visit their property to do so. If the
property had been surrounded by high-density housing, it would not have been a plus. To change the
zoning codes on Shadywood as proposed would negatively impact the long-term plans for the area and
would require a completely different approach for the businesses in the area.
Masserano stated in his view anything other than a one acre; single dwelling code for the Kelly property
would greatly affect negatively the value of homes on Kelly and adjoining streets. This project would
impact the larger Navarre business community from a leisurely, lakeside community to a crowded, noisy
and stressful “big city” environment that many in the area may not want.
Ralph Kempf, 3675 Togo Road, stated the Mayor’s comments about how other cities have taken
advantage of the opportunities that the trail has brought to them are important. Kempf noted the City of
Mound converted their pump house into a little restroom which has now been moved onto the trail.
Kempf stated the City of Mound is very good at finding grant money to help them improve their areas.
Kempf noted the DNR has created a presentation on rain gardens where it takes the viewer from spot to
spot as they learn about rain gardens.
Kempf stated the trail helps bring people into the community, and that in his opinion Orono is missing the
boat by not bringing that same group of people into the Navarre business center. Kempf stated he wishes
and hopes that that will come to pass and Orono will recognize the value of what is happening around
them.
Item #03 - CC Agenda - 09/09/2013
Approval of Council Minutes 08/26/2013 [Page 3 of 21]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, August 26, 2013
7:00 o’clock p.m.
_____________________________________________________________________________________
Page 4 of 21
PLANNING DEPARTMENT REPORT
*4. #13-3589 BAUER DESIGN BUILD, INC., ON BEHALF OF PINE CORNER
PROPERTIES, 450 OLD CRYSTAL BAY ROAD NORTH – SITE PLAN APPROVAL –
RESOLUTION NO. 6312
Anderson moved, Printup seconded, to adopt RESOLUTION NO. 6312, a Resolution Granting Site
Plan Approval Pursuant to City Code Section 78-821, with Variances from City Code Section 78-
827, and Conditional Use Permit Approval Pursuant to City Code Section 78-827(Q) for the
Property Located at 450 Old Crystal Bay Road North. VOTE: Ayes 5, Nays 0.
*5. #13-3614 FRED JOHNSON, 1565 ORCHARD BEACH PLACE – VARIANCES –
DENIAL RESOLUTION NO. 6313
Anderson moved, Printup seconded, to adopt RESOLUTION NO. 6313, a Resolution Denying
Variances from Municipal Zoning Code Sections 78-330(b) and 78-1279(6), and Denying a
Conditional Use Permit Pursuant to Sections 78-966 and 78-1286, for the Property Located at 1565
Orchard Beach Place. VOTE: Ayes 5, Nays 0.
6. #13-3617 WILLIAM AND CYNTHIA BOWMAN, 450 WILLOW DRIVE SOUTH,
VARIANCE – RESOLUTION NO. 6314
Curtis stated the applicant has a request regarding the fees.
William Bowman, applicant, stated he would like to make a request that the fees for this variance
application be waived. Bowman indicated in the spring of 2011 they had filed a variance application
seeking a lot line setback variance. That variance was passed on the Consent Agenda. Bowman stated
had they known they would need to go through the variance process again, they would have turned in a
more complete set of plan views with his previous submittal that showed the proposed footprint of the
deck.
Bowman stated a complete or partial waiver of the fee for this application would be appreciated since it is
a large sum of money for him.
McMillan asked if the addition to the house had been added a couple of years ago.
Bowman stated the drawings he had submitted in 2011 showed a sliding door at that location for a future
deck and that he is unable to move the deck over due to that sliding door. Bowman stated he should have
shown the deck in that plan but that he did not realize it would be an issue.
McMillan commented piecemeal variances are more difficult for the Council.
Bowman stated he understands that.
Levang noted the City has considerable staff time involved in this application as well as the time of the
Planning Commission and City Council.
McMillan stated it does not appear the City Council is in favor of approving the fee waiver.
Item #03 - CC Agenda - 09/09/2013
Approval of Council Minutes 08/26/2013 [Page 4 of 21]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, August 26, 2013
7:00 o’clock p.m.
_____________________________________________________________________________________
Page 5 of 21
(6. #13-3617 WILLIAM AND CYNTHIA BOWMAN, 450 WILLOW DRIVE SOUTH,
VARIANCE – RESOLUTION NO. 6314, Continued)
Levang moved, Printup seconded, to adopt RESOLUTION NO. 6314, a Resolution Granting a
Variance to Municipal Zoning Code Section 78-420(B), for the Property Located at 450 Willow
Drive South. VOTE: Ayes 5, Nays 0.
7. #13-3621 THOMAS WASMOEN ON BEHALF OF JOHN BESSESEN, 2445, 2455, 2465
SHADYWOOD ROAD, 2560 KELLY AVENUE, AND PID 20-117-23-11-0032 – SKETCH PLAN
REVIEW
Thomas Wasmoen and John Bessesen, Applicants, were present.
Gaffron stated this is a sketch plan review which is a process that allows the developer to propose an
initial concept plan to the City. Procedurally the Code provides that the plan be reviewed by the Planning
Commission, which occurred last Monday, but given the nature of the proposal, Staff wanted this sketch
plan to come before the City Council. Gaffron noted as part of a sketch plan review, notice is not given to
the adjoining property owners and public comments are generally not received.
Gaffron stated the proposed site for this development is the property outlined in yellow on the overhead.
The property located to the northwest is the Lunds property and further down to the right is Mr.
Masserano’s church property. The application at this point is purely a concept for discussion as to how
this group of properties might be developed at a higher residential density. The zoning for these properties
is B4, commercial office business district. Properties along Kelly are zoned LR-1B.
The Planning Commission reviewed the application and they provided a number of comments,
suggestions, and concerns to the developer, which are included on Page 2 of Staff’s report.
Gaffron stated other factors that should be discussed include the fact that the City’s Comprehensive Plan
did guide this area for mixed use. At this time, however, the City has not created a mixed use ordinance.
The intent is that there could be a combination of both residential and commercial uses on this property.
The surrounding development to the northwest is the Lunds Grocery Store and the next two properties,
which might be part of this development, consist of a bank and dental office. Also in the area are two
properties that have been approved for a senior assisted living facility that were not developed. Gaffron
noted the property in the middle is the only one with a house on it.
The Planning Commission discussed a number of items that would be required, such as a trail easement
along Shadywood Road as well as stormwater and drainage issues that would need to be addressed given
the steep slopes on the lot. There is also a significant amount of woods in the area. The property is
located within the shoreland district, which means it is within 1,000 feet of Lake Minnetonka and is
subject to the shoreland regulations. It is currently designated as Tier 3, which allows 35 percent
hardcover. If it is rezoned to an RPUD, that would revise the hardcover to 50 percent. Gaffron stated
there are wetlands along Kelly Avenue that would need to be taken into account as well as tree impacts.
Gaffron stated, staff would expect the developers to talk with the state historical office to determine if
there are any historic sites on the properties that should be preserved. Some of the slopes on the lot
exceed 30 percent and any development of the site, regardless if it is commercial or residential, would be
subject to the Conservation Design Ordinance, which should be the first step in the process.
Item #03 - CC Agenda - 09/09/2013
Approval of Council Minutes 08/26/2013 [Page 5 of 21]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, August 26, 2013
7:00 o’clock p.m.
_____________________________________________________________________________________
Page 6 of 21
(7. #13-3621 THOMAS WASMOEN ON BEHALF OF JOHN BESSESEN, 2445, 2455, 2465
SHADYWOOD ROAD, 2560 KELLY AVENUE, AND PID 20-117-23-11-0032 – SKETCH PLAN
REVIEW, Continued)
Gaffron noted this application does not require formal action by the City Council and the Council has the
option to obtain public input.
Tom Wasmoen, Applicant, stated he is a partner with BKB Group in Minneapolis and that they have been
engaged in a conversation to see what could be done with this currently undeveloped property on the edge
of downtown Navarre. Wasmoen stated this development would bring some excitement and interest to
the neighborhood as well as add some value to some of the private properties in the area.
Wasmoen indicated they have put together some mood images for a possible townhome development.
The overhead depicts some units that would be very residential in scale and would appeal to people who
would like to stay in the Orono community but do not want to maintain a larger home.
Wasmoen displayed a potential layout of the site. Wasmoen stated they would like to obtain the guidance
of the City Council and explore the idea that this site could become something more than what it currently
is. Wasmoen indicated their intention is to follow through with all the requirements of the City but that it
is a big investment and they want to make sure the City feels it is an appropriate direction to go before
they get too involved in the project.
Wasmoen stated they are looking at smaller units to help define the site and a layout that will work with
the existing slopes. Wasmoen stated it is important to note that several pieces of property would need to
be acquired and that the plan is contingent upon purchase of those properties. The current proposal
consists of a mix of townhomes with a couple of single units and a few row houses.
Wasmoen indicated they are looking at a footprint of between 1,800 and 2,500 square feet, with the first
floor consisting of a dining room, living room, kitchen, and master bedroom. The second floor would
include guest bedrooms and a possible office. There are currently four different unit layouts available.
Wasmoen stated the important part of the plan is that they are attempting to do an exercise in community
development and that higher density is not necessarily a bad thing. Wasmoen commented they are
attempting to add some vibrancy to the business district and they are also attempting to show sensitivity
to the natural features o the site. The wetlands and the ravine will be preserved as well as a large majority
of the trees.
The development will probably have one main loop for the road and that the intention is the existing
driveway coming down to Kelly would be developed to be a pedestrian connection back to the public
lake/beach front and structured in such a way as to provide access for emergency vehicles. The existing
driveway would not be for general access for the neighborhood to access Kelly.
Wasmoen displayed some 3-dimensional mapping studies showing the layout of the units on the site.
Wasmoen noted the green area facing Kelly Avenue would be maintained and at this time they are
looking for some reaction by the City Council on the proposal.
Item #03 - CC Agenda - 09/09/2013
Approval of Council Minutes 08/26/2013 [Page 6 of 21]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, August 26, 2013
7:00 o’clock p.m.
_____________________________________________________________________________________
Page 7 of 21
(7. #13-3621 THOMAS WASMOEN ON BEHALF OF JOHN BESSESEN, 2445, 2455, 2465
SHADYWOOD ROAD, 2560 KELLY AVENUE, AND PID 20-117-23-11-0032 – SKETCH PLAN
REVIEW, Continued)
Wasmoen noted the Planning Commission raised a concern about the large number of trees that might be
lost. A tree inventory will be done and there will be a significant effort made during the design process to
protect as many trees as possible. The buffer along the wetlands will not be disrupted. In addition, a
market study will also be completed to make sure there is a demand for this type of housing.
Wasmoen noted other comments received from the Planning Commission involved the process of design
and that it is their intention to include the neighbors in the discussion process but that they would like to
gain the input of the City Council first before proceeding any further.
McMillan asked whether there would be any stormwater ponding on the site. McMillan noted the site is
pretty maxed out with homes.
Wasmoen stated they have preliminarily contemplated that. The driveways would be constructed with
more of a pervious material and the green spaces would be areas for gardens and areas that can absorb
rainfall. Wasmoen noted Kelly Avenue at times floods from the wetlands and that it is not their intention
to divert any more water into those areas. One option is to divert some of the water from the wetlands or
divert it toward Shadywood, but they have not gotten into the details of that at this point.
Bremer asked what the status is of acquiring the properties since the plan changes drastically depending
on the number of properties that are obtained.
Wasmoen indicated Mr. Besseman has knowledge of the availability of a number of the sites and that they
have to negotiate purchase with the owners at some point. Wasmoen stated the development will be
between 44 and 62 units depending on the number of lots acquired.
McMillan asked how many units would be in one of the row houses.
Wasmoen stated the row house would have a smaller footprint and would consist of two stories. The row
houses would be located closer together for a total of eight and would be located primarily on the Nelson
property. Wasmoen indicated a row house would be a single unit and there would be four homes in a row
at two different locations.
Anderson commented there are a number of concerns she has with regard to the level of density.
Anderson stated in her view the Conservation Design is very critical for this site and that there is not
much of a buffer being proposed between this development and the church as well as the slope.
Wasmoen indicated the Conservation Design would be part of the design process and that at this time
they are attempting to gauge the interest of the City for this type of development before proceeding any
further. Wasmoen noted they omitted some trees for clarity on the plan but that there would be trees on
every property. In addition, the green area by the church is also not depicted. The driveway is shown to
be as efficient as possible but it can be moved slightly away from the property lines in order to add
additional green buffer areas.
Item #03 - CC Agenda - 09/09/2013
Approval of Council Minutes 08/26/2013 [Page 7 of 21]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, August 26, 2013
7:00 o’clock p.m.
_____________________________________________________________________________________
Page 8 of 21
(7. #13-3621 THOMAS WASMOEN ON BEHALF OF JOHN BESSESEN, 2445, 2455, 2465
SHADYWOOD ROAD, 2560 KELLY AVENUE, AND PID 20-117-23-11-0032 – SKETCH PLAN
REVIEW, Continued)
Wasmoen stated they are looking at a development for people 55 and older and that it will not generate as
much traffic as some of the other residential developments in the City. Wasmoen indicated they are
attempting to create a walkable community and provide some vitality to the area. The green buffer and
wetlands along Kelly will be maintained and most of the proposed units will also have their own buffer
from Kelly Avenue which will not be visible until you get up by the grocery store.
Levang indicated she is opposed to the density since they are proposing approximately five units per acre.
Levang stated she does like the buffer along Kelly but that it appears the area would need to be rezoned,
which she is opposed to. Levang indicated she also has great concerns regarding what the Conservation
Design will show and that the overall density is a major concern at this point.
Levang asked whether they own any of the property at this point.
Wasmoen indicated they would not purchase the property until they can move forward with the
development agreement.
McMillan stated she also has issues with the single-family parcels in the middle of the higher density
housing. McMillan noted the idea of creating an RPUD was brought up as a way to perhaps cluster some
of the units but that in her view the density shown on the concept plan will not work. McMillan stated the
clear-cut land might be okay for some townhomes but that she would like to see lower density in this area.
McMillan noted commercial can have as much impact as townhomes and that perhaps the City does not
need commercial going that far down County Road 19. McMillan stated there is some merit to looking at
slightly higher density in that area but the area between the church and north of there is questionable
about whether it should be rezoned. McMillan stated she is not ready to put in high-density residential
housing in this area.
Wasmoen stated they are not looking to construct high density housing and that they are attempting to
work with the grades and keep the scale as residential as possible.
McMillan noted Kelly Avenue is a single-family residential neighborhood.
Bremer noted there are townhomes currently by the bowling alley on Kelly Avenue.
McMillan stated the townhomes could perhaps be located off of Shadywood but that the City needs to
protect Kelly Avenue given the water problems.
Wasmoen noted they are only looking for a pedestrian link onto Kelly and that they are cognizant of the
water problems.
McMillan stated the Freshwater Institute is also not very commercial looking. McMillan asked if retail
would be allowed in the B4 District.
Item #03 - CC Agenda - 09/09/2013
Approval of Council Minutes 08/26/2013 [Page 8 of 21]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, August 26, 2013
7:00 o’clock p.m.
_____________________________________________________________________________________
Page 9 of 21
(7. #13-3621 THOMAS WASMOEN ON BEHALF OF JOHN BESSESEN, 2445, 2455, 2465
SHADYWOOD ROAD, 2560 KELLY AVENUE, AND PID 20-117-23-11-0032 – SKETCH PLAN
REVIEW, Continued)
Gaffron stated the B4 District is primarily office with some minimal retail. The permitted uses in the B4
District include municipal buildings where the use is primarily offices, professional offices, and offices of
a general nature, clinics for human care on an outpatient basis, banks and insurance offices. Conditional
uses include nursing homes, hospitals, rest homes, retirement homes, private academies, schools, trade
schools, colleges, resource centers, animal hospitals, veterinary clinics, libraries, museums, historical
buildings, play houses, restaurants or a Class I restaurant within and mainly servicing the office building,
off-street parking, public service structures, religious institutions and facilities. Gaffron noted generally
the uses are not geared toward retail.
McMillan asked if the single-family homes are more located in the middle of the development.
Wasmoen indicated the two residential homes were included within the townhomes.
Bremer stated one of the issues she has is the traffic in and out of the site and that she is glad to see it will
not connect onto Kelly. People have concerns about additional traffic onto County Road 19. Bremer
noted it is nearly impossible to get out of Pheasant Road onto County Road 19. The second issue to take
into consideration would be stacking up to the stoplight. Bremer stated in her view the traffic situation
will be compounded if there are a lot of cars going in and out of this site.
McMillan commented the site could also be developed for commercial use, which would also generate a
significant amount of traffic.
Wasmoen stated one of their assumptions at this point is that the fire marshal would likely desire two
accesses into the development and that splitting the traffic between two access points would be more
beneficial. Wasmoen stated he understands the traffic concerns at that location.
Struve noted Hennepin County would have the final authority on the positioning of the approaches.
McMillan asked if the high density diminishes the high value of the townhomes.
Wasmoen indicated in his view they would not.
Anderson commented she likes the walkability of the development. Anderson noted this area has been
zoned commercial for 40 years and has not been developed. Anderson stated she would not be opposed
to looking at different options but that a few concerns have been raised that would need to be taken into
account.
Wasmoen asked whether the City Council would be interested in a project like this if they can address
some of the conservation issues and reduce the density.
Printup stated he agrees with the majority of what has already been stated and that he is not in favor of
moving forward with this type of development on this site. Printup stated if something is constructed on
this property, it should be lower density and more neighborhood friendly.
Item #03 - CC Agenda - 09/09/2013
Approval of Council Minutes 08/26/2013 [Page 9 of 21]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, August 26, 2013
7:00 o’clock p.m.
_____________________________________________________________________________________
Page 10 of 21
(7. #13-3621 THOMAS WASMOEN ON BEHALF OF JOHN BESSESEN, 2445, 2455, 2465
SHADYWOOD ROAD, 2560 KELLY AVENUE, AND PID 20-117-23-11-0032 – SKETCH PLAN
REVIEW, Continued)
Printup indicated he would be looking at more single-family residential rather than townhomes and row
houses. Printup stated in his view it would be important to know what Orono’s housing stock is and that
he does not know what the vacancy rate is. Printup stated he does not want to add to that vacancy rate.
McMillan asked how many single-family homes could fit into this area.
Gaffron stated the entire site, if all of the properties are acquired, would consist of approximately ten
acres and that probably no more than three or four single-family homes would be able to fit in there.
Wasmoen pointed out they are attempting to offer a different type of housing from single-family for
people over 55. Wasmoen stated they intend to preserve as much green area and trees as possible.
Levang stated she understands that point but that she is opposed to the higher density and the zoning
change.
McMillan noted the clear-cut property is approximately two acres and that townhomes could possibly go
in that area. McMillan indicated the memory care project was to help create a buffer and that the
developer has to be serious about preserving the trees, which will result in a lot lower density.
Wasmoen asked if the Council has a particular density in mind.
McMillan indicated she cannot put a number on it at this time.
Tom Bessesen, 4500 North Shore Drive, indicated he has been looking at this project for approximately a
year and has looked at different ideas to come up with something that would fit in well on the lot.
Bessesen indicated he is interested in developing this piece as well as the piece owned by the bank. The
church has been over to visit the bank about purchasing the property next to them and if that lot is
purchased by the church, they would not have very good access to the back of this property. Bessesen
stated one thought was that they could try to get a piece of undeveloped property off the City tax rolls.
The Nelsons have also indicated they would like to retire and so he thought they could try to include that.
Bessesen stated their concept plan was an idea to try to bring some senior citizens or empty nesters into a
development that is shielded along Kelly Road. Plan B would be to turn the property into something that
is economically viable, such as apartment buildings. Bessesen stated they would not ask to change the
zoning but would request a PUD or an RPUD.
Bessesen stated they will have to look at what else can be done with the site but given the price of the
land, they cannot put up one or two single family homes on the property. Bessesen noted Snyder’s has
been closed for a long time and that it would be hard to develop a retail development in this area.
McMillan asked what the next step would be if they wanted to look at other ways of developing the
property.
Item #03 - CC Agenda - 09/09/2013
Approval of Council Minutes 08/26/2013 [Page 10 of 21]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, August 26, 2013
7:00 o’clock p.m.
_____________________________________________________________________________________
Page 11 of 21
(7. #13-3621 THOMAS WASMOEN ON BEHALF OF JOHN BESSESEN, 2445, 2455, 2465
SHADYWOOD ROAD, 2560 KELLY AVENUE, AND PID 20-117-23-11-0032 – SKETCH PLAN
REVIEW, Continued)
Gaffron stated in his view it would still be a sketch plan review and would entail basically the same
process that has just been gone through. Gaffron stated if they propose something that does not require
rezoning, it would go through the normal process but that the developer should make sure there is some
buy-in by the City before spending a lot of dollars.
Bessesen stated it likely will require a RPUD rather than rezoning if residential is proposed.
McMillan asked if it would have to be rezoned for a RPUD on the commercial property.
Gaffron stated the City has not defined a mixed use ordinance to cover what could be developed on this
site. Anything other than an office or mixed use office would be beyond what is currently in the City’s
Comprehensive Plan.
Bessesen commented there is already is a mixed use in this area and that the dentist and bank would like a
new building.
The City Council took no formal action on this item.
*8. #13-3624 PETER JOHNSON ON BEHALF OF WAGENER PROPERTIES, LLC, 3165
NORTH SHORE DRIVE, CONDITIONAL USE PERMIT – RESOLUTION NO. 6315
Anderson moved, Printup seconded to adopt RESOLUTION NO. 6315, a Resolution Granting a
Conditional Use Permit Pursuant to Municipal Zoning Code Sections 78-916, 78-966, and 78-1286,
for the Property Located at 3165 North Shore Drive. VOTE: Ayes 5, Nays 0.
9. WETLAND DELINEATIONS CODE INTERPRETATION
Gaffron noted at the last City Council meeting during the public comment portion of the meeting Amy
Hubbard raised some questions regarding use of older wetland delineations for determination of wetland
setbacks. In response to those questions, Staff has provided the City Council with some information on
this issue.
Jay Kanive, 950 Willow Drive, stated this is sort of rehashing the issue that was discussed during his
previous application for a sport court but that he would like to comment on the issue. Kanive noted he
sent an email to the Council last night regarding this issue and that he is not as prepared as he would like
to be to speak on the matter since he was not aware this would be an agenda item this evening.
Item #03 - CC Agenda - 09/09/2013
Approval of Council Minutes 08/26/2013 [Page 11 of 21]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, August 26, 2013
7:00 o’clock p.m.
_____________________________________________________________________________________
Page 12 of 21
(9. WETLAND DELINEATIONS CODE INTERPRETATION, Continued)
Kanive stated having permanent wetland delineation gives the same certainty to the property owners as
those located along the lakeshore. For example, lake levels are not measured every five years to
determine if the house is set back far enough from the lake or if an improvement needs to be set back
further. Those landowners know what they have to comply with. In addition, the standard of expiring
wetland delineations puts the risk of shrinking or expanding wetlands on existing homeowners near or on
wetlands. Kanive noted the widening of Willow Road that is currently taking place is going to cause
more runoff in general. Kanive stated had this stance been clear, he would have been opposed to the
widening of Willow Road since any expansion of a wetland is forced to be borne by the residents. Kanive
stated if the wetlands are expanded, there effectively is the taking of property, which does not appear to
be a sustainable or equitable situation for the homeowners.
Kanive indicated he did quickly read through the information compiled by Staff and that he is not sure
where the confusion lies. Kanive stated Page 3 of Staff’s memo says the same thing he said in his
application back in April, which is, Minnehaha perpetually relies upon wetland delineation. An email
from Catherine Bach says that as long as you are not constructing a large, brand-new house, the setback
will be based on the old wetland boundary. Kanive stated he does not see any change in that.
Kanive stated he understands the memo from Staff to the Council insinuates that he was told something
incorrect, but the e-mail from Catherine Bach on April 29 to Lynda Peterson with BWSR says as long the
project triggers a permit under the Watershed District’s Erosion Control Rule and that is the only thing
that triggers it and it does not involve any other wetland impacts, the applicant only needs to show the
location of any existing buffer on the property required under a past permit on their plans, which would
be based on the old boundary. Kanive noted his entire neighborhood has a permit from the original
development that clearly shows the old boundaries.
McMillan stated the way she interprets it is that the buffers are determined based on a delineation and the
buffer line is set in stone. When the Minnehaha Creek Watershed District says here is your buffer, it is
based on a delineation done at a certain point of time and it is then set.
Kanive stated according to Catherine Bach, the buffer stays and the wetland delineation stays.
McMillan stated with respect to the wetland delineation that would remain in place for that buffer. The
buffer is determined based on the delineation line that was completed at the time the buffer was
determined.
Kanive stated the email states that even if the wetland boundary changes from when it was originally
delineated, which it sounds like it may have happened in this instance, the location of the buffer of is
required but the WCA permits do not change with that boundary. The email goes on to say that for
developments like Willow View, the MCWD relies perpetually on the wetland buffer as approved with
the development permit, even those over five years old.
Item #03 - CC Agenda - 09/09/2013
Approval of Council Minutes 08/26/2013 [Page 12 of 21]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, August 26, 2013
7:00 o’clock p.m.
_____________________________________________________________________________________
Page 13 of 21
(9. WETLAND DELINEATIONS CODE INTERPRETATION, Continued)
Struve stated the language in the email is incorrect and that he has clarified the language with BWSR and
Lynda Peterson. Struve noted it is not a city ordinance that the delineations expire after three years but it
is a state law, which was changed from three years to five years. Struve stated the information provided
to Mr. Kinave by the Watershed District earlier this year was incorrect with regard to the wetland
delineation being perpetually given but the information regarding the buffer area is correct. As a building
is built, the buffer line is set based on the delineation at the time and does not move even if the wetland
delineation changes. Based on state law, a wetland delineation is only good for five years.
McMillan stated the other factor is that the City does give variances to wetland setback lines if there is
some type of circumstance where the wetland has grown in size.
Gaffron stated similar to the situation where someone applies for a variance and can demonstrate a
practical difficulty, he does not see a reason why a variance would not be granted.
Kinave asked where the new wetland delineations are for his neighbors that border Willow Road when
the road was reconstructed. Kinave stated it appears there are two sets of standards being applied since
the City did not obtain new wetland delineations on those properties prior to widening Willow Road.
McMillan stated those are usually only requested when someone is requesting to add structure to their
property.
Struve noted the City did conduct wetland delineations in connection with the Willow Drive
reconstruction. Struve indicated there are stipulations with street expansions that allow cities to go
through a bank to mitigate the wetland impacts that the City caused as part of the project. The amount of
hardcover from existing to after is slightly over but it did not change enough to do stormwater treatment
according to the Minnehaha Creek wetland rules. Struve indicated the area drains to the east to Dickey
Lake and that the City did have to go through a banking system for road impacts.
Anderson asked if the water is being diverted to Dickey Lake, whether it would impact these property
owners.
Struve indicated it would not and that the runoff does not drain to the wetlands.
Kanive stated in his view it does not appear to be an equitable situation for the homeowners.
McMillan noted the lakeshore owners have certain restrictions they have to follow and that other property
owners have to deal with the wetland restrictions. McMillan stated Orono has an enormous amount of
wetlands and that it is not a unique thing.
Kanive asked if this constitutes a condemnation or a taking of property.
Mattick stated it does not.
Item #03 - CC Agenda - 09/09/2013
Approval of Council Minutes 08/26/2013 [Page 13 of 21]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, August 26, 2013
7:00 o’clock p.m.
_____________________________________________________________________________________
Page 14 of 21
(9. WETLAND DELINEATIONS CODE INTERPRETATION, Continued)
Amy Hubbard, 945 Willow View Drive, asked if it is typical for the wetland delineations to expand.
Hubbard stated she finds that concerning as a property owner and that she is wondering if the Council
knows what the trend is for that type of property.
Gaffron stated in his view there is not a trend and that it is dependent upon the weather. The wetland
delineation process takes into account soil types and the hydrology of the area. Gaffron stated he cannot
make a general statement that wetlands in the City are getting bigger or smaller and that every piece of
literature acknowledges that wetlands change over time.
Hubbard stated there has been a great difference in a short amount of time, which raises some concern.
Gaffron stated the wetland delineations that were done for this development occurred before any dirt was
moved around. The movement of the dirt made potential changes to the wetlands that were not as
predictable as the City would like them to be. In addition, more water to the area was added which can
have an impact on the wetlands after the wetland delineation was done.
McMillan commented the City has also had issues with the Stone Bay development and that the
hydrology of an area does change over time.
Kanive commented there has to be a better solution that what currently exists.
McMillan stated they look at different soil types and other factors.
Kanive indicated he has more buffer than what is required and that there is an incentive to mow that down
to keep the wetland from expanding.
McMillan stated the wetland can expand regardless of the vegetation depending on the soils and the
development of organic matter.
Kanive stated he does not agree with the analysis and that he has conflicting information from the City’s.
Kanive indicated he will pursue it further.
Printup asked if the exercise the City went through several months ago simplified the process.
Gaffron stated it did in that every element of the City’s buffer requirements was passed to the Minnehaha
Creek Watershed District. The City no longer has a wetland buffer requirement but the City now has a
wetland setback in order to have some kind of guarantee that development will not happen right up to a
wetland. It was never the intent of the City to make all of its wetland protections go away.
Printup noted it was also stated that a variance could be applied for.
Mattick stated the property owner would need to meet the practical difficulty criteria, which is part of the
analysis when the application is made.
Kanive asked if the neighborhood receives wetland credits that they can sell.
Item #03 - CC Agenda - 09/09/2013
Approval of Council Minutes 08/26/2013 [Page 14 of 21]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, August 26, 2013
7:00 o’clock p.m.
_____________________________________________________________________________________
Page 15 of 21
(9. WETLAND DELINEATIONS CODE INTERPRETATION, Continued)
McMillan commented she is not familiar with the banking system and that it is likely something to do
with the developer.
Gaffron noted Orono’s Code does not address the issue of wetland banking. Wetland banking has been
used in various projects in the City so it is not prohibited and the City might entertain it depending on the
project.
Struve stated there is a process to bank wetlands but a person would need to go through BWSR. Struve
indicated he is not knowledgeable of the exact requirements and that he would have to look at what was
required as part of the Willow View development. Struve noted it would not be a City process but would
be through BWSR.
McMillan asked if that applies to after the development.
Struve stated he cannot speak on BWSR’s behalf and that if Mr. Kanive would like to explore that option,
he can provide that information to him.
Kanive stated these lots were sold without any wetland delineations on the title and that he is attempting
to work within those confines versus properties that have them clearly marked.
McMillan stated she had her property delineated in 1996, and that if she did something new on her
property, a new delineation would be required.
Kanive stated in his view five years is not fair to the homeowners.
McMillan noted that is dictated by the state board based on certain criteria.
Kanive asked if Orono has any authority to change that.
Mattick stated it probably would be the homeowner’s best interests to know the wetland boundaries.
Kanive noted his neighborhood has also experienced negative impacts from other developments and that
the wetlands were expanded to twice the size to accommodate those developments.
Levang moved, Anderson seconded, to direct Staff to forward the information pertaining to the use
of older wetland delineations to Amy Hubbard, 945 Willow View Drive. VOTE: Ayes 5, Nays 0.
Item #03 - CC Agenda - 09/09/2013
Approval of Council Minutes 08/26/2013 [Page 15 of 21]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, August 26, 2013
7:00 o’clock p.m.
_____________________________________________________________________________________
Page 16 of 21
PUBLIC WORKS DIRECTOR/CITY ENGINEER’S REPORT
10. STREET LIGHT UPDATE
Struve noted at the May 13 City Council meeting, Staff presented four options for the Council’s review.
One of the inputs was that the Council wanted to gain the input from the residents. A neighborhood
meeting was held on June 10 where the options were presented and surveys were distributed asking for
their input on different attachments, color, etc. On June 13, the City opened an online Monkey survey to
allow for residents to weigh in on the streetlight project.
Struve indicated the results of the survey regarding the color were split between dark brown and black.
Option No. 1 had the most number of votes and a large majority of the survey participants were in favor
of a banner attachment, flag pole holder, electrical outlet, and flower pot holder.
Struve stated Staff is looking for feedback on what the City Council would like to explore as part of this
project.
McMillan asked if October is the next Navarre Community Initiative meeting.
Struve indicated the meeting is scheduled for October 14 and that he can present the decisions made by
the Council at that time. Struve stated they will also be obtaining some proposals from engineering firms
on the costs.
McMillan asked if the City is pursuing grant money for the sidewalks.
Struve indicated they are.
Anderson stated if bids are received, the Council can look at the various line items and determine what
items they would like to go forward with.
Struve stated he is requesting the Council determine what options should be included in the design
parameters and that he will be looking at grants and then inform the Council on what grants have been
applied for.
McMillan commented it may not save a lot of money but that she does not replace the wiring east of
County Road 19. McMillan asked if repairing the sidewalk in spots would also be the place to replace the
wiring.
Struve stated that potentially, may or may not fall in the same location and that the biggest impact will be
around the location of the poles. Struve stated the pits that will be dug may not line up with where the
sidewalks will be replaced.
McMillan commented the businesses may help maintain the flower pot attachments and that they do not
need to do it all the way down the road. McMillan stated she is not sure how those will be watered given
how high up they will be. McMillan requested Struve obtain a metal sample of the two colors prior to the
October meeting.
Item #03 - CC Agenda - 09/09/2013
Approval of Council Minutes 08/26/2013 [Page 16 of 21]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, August 26, 2013
7:00 o’clock p.m.
_____________________________________________________________________________________
Page 17 of 21
(10. STREET LIGHT UPDATE, Continued)
Anderson asked whether some of the pricing would be available at the October meeting.
Struve stated the bids would likely be open in early January based upon the schedule outlined in the report
and that he can bring forth the information contained in tonight’s Council packet to the residents. Struve
stated he also has some information on pricing Spring Park has received as well as some information from
Barr Engineering.
Levang asked whether banners would be all the way down the road.
McMillan commented they currently have banners and that the banner holders are not that expensive.
Bremer commented the Council could also consider artificial flowers to avoid the necessity of watering.
Levang stated it appears the total cost of the project is approximately $790,000 to do the sidewalks, the
lighting, and all the amenities.
Struve indicated that is correct.
Levang asked if he is also proposing doing a combined project in 2014.
Struve stated it would make sense to combine the projects into one since there will be impacts to the
sidewalks at the time the poles are replaced.
McMillan asked if Spring Park has installed their new light poles.
Struve indicated they have not. Struve stated it will likely be May before the actual work starts.
Anderson stated in her view the combined project should be presented in October and that the Council
will have the availability to remove things in January based on cost.
Struve stated there will be additional engineering costs to include the wiring and that he does have a
meeting scheduled for tomorrow to discuss the wiring.
The City Council took no formal action on this item.
11. 2013 FORCEMAIN IMPROVEMENT PROJECT – BID AWARD
McMillan stated she would like to have an assessment done to determine whether the road can handle a
mill and overlay.
Struve indicated that would need to explored further since the road appears to be in poor condition.
Struve stated he is not sure at this time whether a mill and overlay would be the best option.
McMillan stated if a mill and overlay can be done, she would like to have that done in 2014.
Item #03 - CC Agenda - 09/09/2013
Approval of Council Minutes 08/26/2013 [Page 17 of 21]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, August 26, 2013
7:00 o’clock p.m.
_____________________________________________________________________________________
Page 18 of 21
(11. 2013 FORCEMAIN IMPROVEMENT PROJECT – BID AWARD, Continued)
Struve stated if the contractor moves forward this fall, he will follow up with the Council on what was
observed and then make a determination of what would be appropriate for that area.
Levang moved, Anderson seconded, to award the 2013 forcemain improvement in the amount of
$229,892.10, to award the construction phase services to Bolton & Benk and to request the Public
Works Director/City Engineer perform an observation of the road conditions and report back to
the City Council regarding a possible mill and overlay. VOTE: Ayes 5, Nays 0.
(Recess taken from 8:59 p.m. to 9:04 p.m.)
PUBLIC WORKS DIRECTOR/CITY ENGINEER’S REPORT, CONTINUED
Struve noted a resident at the last meeting raised some concerns regarding erosion on Cherry Place.
Struve indicated he has visited the area and there is erosion occurring. The Publics Work Department will
place it on its repair list and will be performing the necessary repairs once funds become available.
Anderson asked if that resident has been contacted.
Struve indicated he will follow up with a letter to the resident.
Struve reported Eagle Scout Thomas Longe has begun work on his project. One tree has been removed as
well as trimming of the other two trees, and the rock and bushes have been removed. Struve stated he and
his parents planted flowers and spread mulch today.
Struve stated the project is moving forward and that it is anticipated it will be completed the end of
September or early October.
Struve reported there have been ten violations at the City’s dump site. Struve stated initially contractors
were allowed to dump at the site if they were with an Orono resident but the site is now strictly for
residents even if the contractor is working with a resident.
Levang asked if any debris has been left at the site.
Struve indicated he is not aware of any.
Anderson stated she also had a neighbor ask if they could come and remove some of the wood.
Printup indicated he was also asked that same question.
Struve stated if the residents do remove wood, they will need to bring their own vehicle and not utilize a
contractor.
Item #03 - CC Agenda - 09/09/2013
Approval of Council Minutes 08/26/2013 [Page 18 of 21]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, August 26, 2013
7:00 o’clock p.m.
_____________________________________________________________________________________
Page 19 of 21
MAYOR/COUNCIL REPORT
Levang reported the Council received a copy of the resolution that was presented to the LMCC. Levang
indicated her and the Mayor are working on a subcommittee and that they are also moving ahead to
resolve any differences the City may have with Mediacom.
Bremer noted her Internet was out of commission for 12 hours but that the issue was eventually resolved
by Mediacom.
Printup stated Maple Plain Days was enjoyable and appeared to be successful.
McMillan stated she attended Mound Dog Days and there were approximately 30 vendors and a farmers
market. McMillan commented it was a very nice event.
McMillan reported she received a phone call from a neighbor to the Lakeview Golf Course who would
like to be kept apprised of what happens at the golf course. McMillan suggested the City include updates
about the golf course on the website.
McMillan noted Red Oak Development proposal was recently before the Minnetrista City Council and
that the City should keep an eye on the progress of that application since it will have a big impact on that
area.
McMillan noted the City also received a letter regarding the purchase of some Lakeview property.
McMillan requested the City Administrator reply to the letter writer and clarify that the land is not owned
by the City and has already been sold to a developer.
CITY ADMINISTRATOR’S REPORT
Loftus stated the date that works best for a joint session with the Long Lake City Council is Tuesday,
October 1 at 5 p.m. Loftus stated if that date is still okay with the Council, she will post that date and
place it on the City Council’s agenda.
McMillan stated that would be fine.
Loftus commented that Staff has followed up on the public comments received at the last meeting.
Loftus noted the Bayview school bus parking was discussed at the work session earlier this evening and
the public comments given by a resident on Willow View was on tonight’s agenda. In addition, the
erosion on Cherry Avenue was reviewed and discussed by the Public Works Director/City Engineer.
Loftus noted that September 9 at 7 p.m. would be a good time for the residents to provide input on the
City’s preliminary budget. Loftus indicated budget information will be posted on the City’s website as
soon as possible.
Item #03 - CC Agenda - 09/09/2013
Approval of Council Minutes 08/26/2013 [Page 19 of 21]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, August 26, 2013
7:00 o’clock p.m.
_____________________________________________________________________________________
Page 20 of 21
*12. 3525 LYRIC AVENUE – TAX FORFEIT PROPERTY DISPOSITION – RESOLUTION
NO. 6316
Anderson moved, Printup seconded, to adopt RESOLUTION NO. 6316, a Resolution regarding
Tax Forfeited Land Released for Sale to the Public. VOTE: Ayes 5, Nays 0.
*13. AGREEMENT FOR USE OF ELECTION EQUIPMENT BY ORONO SCHOOL
DISTRICT
Anderson moved, Printup seconded, to approve the “City of Orono/Orono Public School Lease
Agreement” that allows the Orono School District to use the City of Orono’s election equipment.
VOTE: Ayes 5, Nays 0.
CITY ATTORNEY’S REPORT
Mattick stated he had nothing to report.
*14. LICENSES & PERMITS
Limited Firearms Use Permit – Annual Club
1. Annual Permit for Trap Shooting
Park Gun Club
3660 Sixth Avenue North
Residential Kennel Licenses
1. Paul and Melissa Fogelberg
870 Hunt Farm Road
2. Penny Saiki
2874 Casco Point Road
Anderson moved, Printup seconded, to approve the above-listed licenses. VOTE: Ayes 5, Nays 0.
*15. CLAIMS
Anderson moved, Printup seconded, to approve payment of the All Fund Account. VOTE: Ayes 5,
Nays 0.
Item #03 - CC Agenda - 09/09/2013
Approval of Council Minutes 08/26/2013 [Page 20 of 21]
MINUTES OF THE
ORONO CITY COUNCIL MEETING
Monday, August 26, 2013
7:00 o’clock p.m.
_____________________________________________________________________________________
Page 21 of 21
16. CLOSED MEETING FOR ATTORNEY-CLIENT PRIVILEGE
Bremer moved, Levang seconded, to go into closed session to discuss attorney-client privileged
information. VOTE: Ayes 5, Nays 0.
(The Orono City Council went into closed session from 9:15 p.m. to 9:43 p.m.)
ADJOURNMENT
Bremer Moved, Levang seconded, to adjourn the Orono City Council meeting at 9:15 p.m. VOTE:
Ayes 5, Nays 0.
ATTEST:
______________________________________ _______________________________________
Rachel Dodge, City Clerk Lili Tod McMillan, Mayor
Item #03 - CC Agenda - 09/09/2013
Approval of Council Minutes 08/26/2013 [Page 21 of 21]
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 1 of 68]
Tax Capacity Rate and the Impact of the Tax Levy on Property Owners
The County Assessor provides an annual calculation of the City’s tax capacity based on the
annual property revaluation. As of August 30, 2013 the City’s taxable market value is
$2,351,684,135 with a tax capacity of $26,399,312. When compared to last year, taxable
market value has decreased by 0.06% and the tax capacity by 0.88%. Applying the proposed
tax levy to the estimated tax capacity results in a tax rate of 17.817%; this is an increase from
the 2013 level of 17.667%. Using this tax rate and assuming a 7% decrease in a property’s
value, the City’s share of the property tax bill would be: a decrease of $1.46 (-0.35% on a
home previously valued at $250,000; a decrease in tax of $1.41 (-0.16%) on a $500,000 home;
a $1,000,000 home will see a decrease of $5.40 (-.27%); and a $2,000,000 home will decrease
$8.92 (-.21%). Because property’s will not experience the same change in value, tables
assuming a 1% increase and a no change in value are included with this memo as attachment
3.
General Fund Budget
Revenues
Total General Fund revenues are budgeted at $7,333,630 which is a decrease of $15,000 from
the 2013 budget. Property taxes, representing 54% of the revenue in the General Fund is
unchanged in 2014. The category for General Government Service Charges is being reduced
by $45,200 (-12.7%). Two line items account for a majority of this reduction: Engineering
and Legal Fees and On-Site Septic Program Fees. The Engineering Fees are being reduced
because the addition the Public Works Director has resulted in a lessened dependence on
outside consultants to review zoning applications and building permits. Costs associated with
the use of the consultants were billed by the City to the applicant/homeowner. This revenue
reduction represents a savings to individuals the Planning Building and Zoning Department.
The On-site Septic program fee was reduced as the result of changes to the nature of the
program and a reduction in related expenditures. The one revenue that is increasing
significantly is the line for Coop Agreement-Police. This revenue line represents payments
received from the City’s of Minnetonka Beach, Spring Park, and Mound for contracted police
services. A detailed listing of all revenue lines changing by more than $1,000 can be found in
attachment 4,
Expenditures
At the June work session the Council indicated that they would like to see an expenditure
budget of $7,333,630; the same level as the 2013 budget. Working with the Council, staff
was able to meet exceed this goal and the preliminary budget represents a $15,000 decrease
over 2013. Within the expenditure budget, many line items have changed significantly. A
listing of all expenditure line items changing by more than $5,000 is included in attachment 4.
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 2 of 68]
Some of the significant increases are: 2014 is an election year, the budget for elections is
increasing by $21,770; the cost of the Assessing contract with Hennepin County is increasing
$15,000 (10.71%); contingencies has been increased by $84,800.
In the Police Department, a rate increase from PERA results in an $18,111 increase in
expenditures; a change in the liability rating system by the League of Minnesota Cities
Insurance Trust resulted in an increase of $12,790; and the costs associated with the police
records system has increased by $19,000. These increases were largely offset by reductions in
wages related to a retirement and transition costs related to the Mound service contract (-
$63,000). One expenditure item that is not included in the preliminary budget are the costs
associated with the televising the City’s meetings. These costs would be offset by the
franchise fees that will be paid to the City.
Other significant budgetary savings include the following. The elimination of the Deputy
Clerk Position in 2013 saves an estimated $74,800 in the 2014 budget. The budget for
consulting Engineering has been reduced $48,000. Personnel costs for the Golf Course are
being reduced by $18,300 as the result of a change in staffing. The final significant reduction
in expenditures is the result of the Legislature reestablishing the sales tax exemption for cities
(-$35,000). Additional detail and summary expenditure information is included with this
memo.
Debt Service Levies
The total levy for debt service for 2043 is $755,500; this is the same as in 2013. A schedule
for the debt service levy is attached. As indicated on the schedule, the required levy begins to
decrease in 2015.
Adoption of the Preliminary Budget and Tax Levy
The City is required to certify its preliminary tax levy the County by September 16. After
adoption of the preliminary levy, the levy cannot be increased. The levy can still be decreased
prior to adoption of the final levy at the December 9th council meeting. Public comment on
the budget and tax levy will be allowed at the December meeting prior to the adoption of the
budget.
COUNCIL ACTION REQUESTED:
Motion to adopt either the Resolution Adopting the Preliminary 2013 Tax Levy Collectable in
2014 and a Resolution to Adopt the Preliminary 201 General Fund Budget as presented with a
public hearing on the budget set for the regular council meeting of December 9, 2013 at
6:30pm.
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$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
$4,500,000
$5,000,000
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
City of Orono - Levy History
Item #04 - CC Agenda - 09/09/2013
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Debt Issue 2013 2014 2015 2016 2017 2018
2004 Refunding Bonds
2005 HRA Big Island Bonds 210,000 210,000 225,000 255,000 255,000
2008 Street Reconstruction Bonds 178,150 199,200 274,640 192,150 192,840 450,530
2009 Refunding Imp Bonds 4,000 2,980
2010 Fire Hall Refunding Bonds 228,000 208,320
2010 MSA Bonds - - - - - -
2010 Street Reconstruction Bonds 135,350 135,000 133,880 131,050 133,460 130,470
Current Debt Levy 755,500 755,500 633,520 578,200 581,300 581,000
City of Orono - Current Debt Service Levy
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Presentation - Preliminary 2014 Budget and Tax Levy
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Property Tax Levies - by Jurisdiction
(millions)
Payable
Year County % Chng City % Chng Town % Chng School % Chng Special % Chng State % Chng Total % Chng
2000 1,476 851 98 2,246 173 0 4,845
2001 1,578 6.9%922 8.3%104 6.1%2,399 6.8%193 11.5%0 5,196 7.3%
2002 1,686 6.8%1,071 16.1%136 31.6%1,069 -55.4%165 -14.6%588 4,715 -9.3%
2003 1,787 6.0%1,143 6.7%150 10.1%1,267 18.5%188 14.0%595 1.1%5,129 8.8%
2004 1,879 5.1%1,233 7.9%158 5.1%1,358 7.2%191 1.3%623 4.9%5,441 6.1%
2005 1,994 6.1%1,333 8.1%167 5.6%1,441 6.1%210 10.1%628 0.7%5,772 6.1%
2006 2,118 6.2%1,438 7.9%177 6.2%1,678 16.5%234 11.6%658 4.8%6,303 9.2%
2007 2,264 6.9%1,558 8.3%185 4.6%1,837 9.5%263 12.6%693 5.4%6,801 7.9%
2008 2,414 6.6%1,686 8.2%197 6.2%1,977 7.6%289 9.9%734 5.9%7,296 7.3%
2009 2,551 5.7%1,757 4.3%207 5.2%2,125 7.5%289 -0.1%776 5.7%7,705 5.6%
2010 2,628 3.0%1,827 4.0%211 1.9%2,199 3.5%306 5.8%778 0.3%7,949 3.2%
2011 2,658 1.2%1,867 2.2%218 3.5%2,241 1.9%314 2.7%799 2.6%8,097 1.9%
2012 2,670 0.4%1,884 0.9%225 3.3%2,281 1.8%312 -0.9%820 2.7%8,192 1.2%
2013 2,704 1.3%1,926 2.3%230 1.9%2,317 1.6%321 2.9%844 2.9%8,341 1.8%
Minnesota Department of Revenue
Property Tax Research Unit
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Actual Estimated **Actual Estimated Actual Estimated Actual Estimated
2012 2013 2012 2013 2012 2013 2012 2013
Value $250,000 $247,500 $500,000 $495,000 $1,000,000 $990,000 $2,000,000 $1,980,000
MVE $14,740 $14,965 $0 $0 $0
Tax Value $235,260 $232,535 $500,000 $495,000 $1,000,000 $990,000 $2,000,000 $1,980,000
2,353 2,325 5,000 4,950 11,250 11,125 23,750 23,500
17.667%17.817%17.667%17.817%17.667%17.817%17.667%17.817%
$415.70 $414.25 $883.35 $881.94 $1,987.54 $1,982.14 $4,195.91 $4,187.00
-$1.46 -$1.41 -$5.40 -$8.92
-0.35%-0.16%-0.27%-0.21%
* Tax Capacity (net) = 1% of first $500,000 market value, plus 1.25% of all value over $500,000
** Assumes a 7.0% decrease in value
% Increase from 2012
Effect of 2014 Tax Levy & Budget on Residential Properties
Tax Capacity (Net) *
Tax Capacity Rate
Net City Tax
$ Increase from 2012
1.0% Decrease in Value
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Presentation - Preliminary 2014 Budget and Tax Levy
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Actual Estimated **Actual Estimated Actual Estimated Actual Estimated
2013 2014 2013 2014 2013 2014 2013 2014
Value $250,000 $250,000 $500,000 $500,000 $1,000,000 $1,000,000 $2,000,000 $2,000,000
MVE $14,740 $14,740 $0 $0 $0
Tax Value $235,260 $235,260 $500,000 $500,000 $1,000,000 $1,000,000 $2,000,000 $2,000,000
2,353 2,353 5,000 5,000 11,250 11,250 23,750 23,750
17.667%17.817%17.667%17.817%17.667%17.817%17.667%17.817%
$415.70 $419.23 $883.35 $890.85 $1,987.54 $2,004.41 $4,195.91 $4,231.54
$3.53 $7.50 $16.88 $35.63
0.85%0.85%0.85%0.85%
* Tax Capacity (net) = 1% of first $500,000 market value, plus 1.25% of all value over $500,000
** Assumes no change in value
% Increase from 2014
Effect of 2014 Tax Levy & Budget on Residential Properties
Tax Capacity (Net) *
Tax Capacity Rate
Net City Tax
$ Increase from 2013
No Decrease in Value
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Actual Estimated **Actual Estimated Actual Estimated Actual Estimated
2012 2013 2012 2013 2012 2013 2012 2013
Value $250,000 $252,500 $500,000 $505,000 $1,000,000 $1,010,000 $2,000,000 $2,020,000
MVE $14,740 $14,515 $0 $0 $0
Tax Value $235,260 $237,985 $500,000 $505,000 $1,000,000 $1,010,000 $2,000,000 $2,020,000
2,353 2,380 5,000 5,063 11,250 11,375 23,750 24,000
17.667%17.817%17.667%17.817%17.667%17.817%17.667%17.817%
$415.70 $424.04 $883.35 $901.99 $1,987.54 $2,026.68 $4,195.91 $4,276.08
$8.34 $18.64 $39.15 $80.17
2.01%2.11%1.97%1.91%
* Tax Capacity (net) = 1% of first $500,000 market value, plus 1.25% of all value over $500,000
** Assumes a 7.0% decrease in value
% Increase from 2012
Effect of 2014 Tax Levy & Budget on Residential Properties
1.0% Increase in Value
Tax Capacity (Net) *
Tax Capacity Rate
Net City Tax
$ Increase from 2012
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City of Orono – 2014 Preliminary Budget
Major Budget Impacts
Revenues
Dog Licenses
($4,600)
Mechanical Permit
($3,000)
State Grants Other
($5,000)
Septic Fees ($15,000)
Golf Course
($5,000)
Conditional Use Fees ($6,000)
Engineering Pass Through ($30,000)
Coop Public Works ($1,500)
False Alarm ($1,000)
Utility Penalty ($2,000)
Police Contract Revenue
$43,000
Plan Check/Site Exam
$ 8,000
Court Fines
$4,000
Other -
$3,100
Net Revenue Changes
($15,000)
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City of Orono – 2014
Preliminary Budget
Major Budget Impacts
Expenditures
Elections
$21,770
Finance/IT Position $10,342
Assessing Contract $15,000
Transfers $15,275
Contingencies
$84,800
Police PERA Rate Increase
$18,111
Police Fuels
$ 9,500
Police Records $ 19,000
Police Liability Insurance
$12,790
Police Auto Equipment
$ 9,233
Jail Charges $ 6,000
Police Wages – Transition/Retirement ($63,000)
PD IT Hardware ($ 5,531)
Administration/Elimination of Deputy Clerk Position ($74,800)
Engineering – Pass Through ($48,000)
Golf Wages/Benefits ($18,300)
Sales Tax Exemption
($35,000)
Other
$7,810
Net Expenditure Changes ($15,000)
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Revenue Source
2012
Actual
YTD
June 30,2013
2013
Budget
2014
Mgr
Recommd
Increase
(Decrease)
Percentage
Increase
(Decrease)
Property Taxes 3,904,655 1,752,300 3,946,260 3,946,260 - 0.0%
Total Licenses 18,052 7,976 21,700 16,600 (5,100) -23.5%
Total Permits 293,185 149,365 318,000 315,000 (3,000) -0.9%
Total Intergovernmental 152,959 8,646 208,220 203,220 (5,000) -2.4%
Total Gen Govt Service Charges 429,530 191,023 354,750 309,550 (45,200) -12.7%
Total Public Safety Service Charges 571,723 1,843,888 2,141,300 2,183,800 42,500 2.0%
Total Fines and Forfeits 166,957 58,073 156,500 160,500 4,000 2.6%
Total Investment Revenue 51,425 197 40,500 45,500 5,000 12.3%
Total Miscellaneous Revenue 157,572 59,172 161,400 153,200 (8,200) -5.1%
Total Revenue 5,746,058 4,070,639 7,348,630 7,333,630 (15,000) -0.2%
City of Orono
2014 Revenue Budget Summary
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
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Taxes 54%
Permits 4%
Fines and Forfeits
2%
Other Revenue
1%
Public Safety
Charges 30%
Intergovernmental
Revenue 3%
General Govt
Service Charges
4%
Recreation
Fees 2%
2014 General Fund Revenues
Item #04 - CC Agenda - 09/09/2013
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Revenue Source
2012
Actual
YTD
June 30,2013
2013
Budget
2014
Mgr
Recommd
Increase
(Decrease)
Percentage
Increase
(Decrease)
Current Ad Valorem Taxes 3,832,272 1,752,300 3,946,260 3,946,260
Delinquent Ad Valorem Taxes 27,368 - - -
Fiscal Disparities 30,470 - - -
Personal Property Tax 11,288 - - -
Forfieted Tax Sale Apportionmt - - - -
Rent Credit - - - -
Penalties and Interest-Taxes 3,257 - - -
Property Taxes 3,904,655 1,752,300 3,946,260 3,946,260 - 0.0%
Beer & Liquor Licenses 6,900 - 7,000 7,000 - 0.0%
Cigarette Licenses 1,875 - 900 900 - 0.0%
Garbage Haulers Licenses 1,170 1,275 1,200 1,200 - 0.0%
Other Business License/Permit 5,814 2,609 6,000 5,500 (500) -8.3%
Dog Licenses 2,293 4,092 6,600 2,000 (4,600) -69.7%
Total Licenses 18,052 7,976 21,700 16,600 (5,100) -23.5%
Building Permits 247,881 122,971 260,000 260,000 - 0.0%
Zoning Permit 1,580 350 - - - N/A
Mechanical/Septic/Other 27,476 16,517 38,000 35,000 (3,000) -7.9%
Plumbing Permit 16,248 9,528 20,000 20,000 - 0.0%
Total Permits 293,185 149,365 318,000 315,000 (3,000) -0.9%
Federal Grant-other 2,050 - - - - N/A
Market Value Credit 461 - - - - N/A
Police State Aid 104,100 - 180,000 180,000 - 0.0%
Police Training Reimbursement 5,978 - 6,000 6,000 - 0.0%
PERA State Aid 7,219 - 7,220 7,220 - 0.0%
State Grant-other 8,852 8,646 15,000 10,000 (5,000) -33.3%
County Grant-Recycling 24,299 - - - - N/A
Total Intergovernmental 152,959 8,646 208,220 203,220 (5,000) -2.4%
Administrative Charges for Svc 76,700 41,050 80,000 80,000 - 0.0%
General Taxable Sales/Service 1,022 723 1,550 1,500 (50) -3.2%
Assessments searches 600 40 650 - (650) -100.0%
Plan Check/Site Exam Fees 126,645 76,930 117,000 125,000 8,000 6.8%
Cond Use-Variance-Dev Fees 28,870 13,434 36,000 30,000 (6,000) -16.7%
Engineering & Legal Fees 48,013 12,827 55,000 25,000 (30,000) -54.5%
Bldg Permits-mail in fees 3,458 347 550 550 - 0.0%
On-site Septic Program fees 59,566 59,100 59,000 44,000 (15,000) -25.4%
Coop Agreement-public works 3,432 2,159 5,000 3,500 (1,500) -30.0%
InterDepartmental Services-PW - - - - - N/A
Recycling Program Fees 81,225 (15,588) - - - N/A
Total Gen Govt Service Charges 429,530 191,023 354,750 309,550 (45,200) -12.7%
Coop Agreement-inspection 12,929 2,672 10,000 10,000 - 0.0%
Coop Agreement-police 507,799 1,798,484 2,050,400 2,093,400 43,000 2.1%
Police Special Services 44,449 42,060 75,000 75,000 - 0.0%
City of Orono
2014 Revenue Budget Summary
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
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Revenue Source
2012
Actual
YTD
June 30,2013
2013
Budget
2014
Mgr
Recommd
Increase
(Decrease)
Percentage
Increase
(Decrease)
City of Orono
2014 Revenue Budget Summary
False Alarm Fees 4,925 125 5,000 4,000 (1,000) -20.0%
Police Reports 1,571 211 900 900 - 0.0%
Police Reserve Receipts 50 337 - 500 500 N/A
Total Public Safety Service Charges 571,723 1,843,888 2,141,300 2,183,800 42,500 2.0%
Other Fines - - - - - N/A
Court Fines 136,597 57,833 126,000 130,000 4,000 3.2%
Drug Task Force 30,000 - 30,000 30,000 - 0.0%
Dog Impound Fees 360 240 500 500 - 0.0%
Total Fines and Forfeits 166,957 58,073 156,500 160,500 4,000 2.6%
Interest on investments 50,897 - 40,000 45,000 5,000 12.5%
Interest-NOW account 528 197 500 500 - 0.0%
Total Investment Revenue 51,425 197 40,500 45,500 5,000 12.3%
Utility Penalties 2,828 1,313 3,000 1,000 (2,000) -66.7%
Golf Course Receipts 113,263 45,865 125,000 120,000 (5,000) -4.0%
Miscellaneous Revenue 9,056 2,431 10,000 7,500 (2,500) -25.0%
Rent Income 5,400 2,700 5,400 5,400 - 0.0%
Contributions & donations 200 100 - - - N/A
Refunds & Reimbursements 2,873 2,464 - - - N/A
Sale of Equipment 20,503 3,200 18,000 18,000 - 0.0%
Filing fees-elections/plats 3,450 1,100 - 1,300 1,300 N/A
Total Miscellaneous Revenue 157,572 59,172 161,400 153,200 (8,200) -5.1%
Total Revenue 5,746,058 4,070,639 7,348,630 7,333,630 (15,000) -0.2%
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2012
Actual
Y-T-D
Jun 30,2013
2013
Budget
2014
Dept
Request
2014
Mgr
Recommd
Dollar
Increase
(Decrease)
%
Increase
(Decrease)
Personal Services 3,443,861 2,137,845 4,785,486 4,701,551 4,683,243 (102,243) -2.14%
Supplies & Maintenance 402,188 218,960 568,365 569,055 560,919 (7,446) -1.31%
Insurances 65,223 38,953 77,340 87,530 87,530 10,190 13.18%
Professional Services 899,485 403,142 906,700 899,700 897,152 (9,548) -1.05%
Other Expenses 303,100 165,392 386,616 390,705 381,708 (4,908) -1.27%
Capital Outlay 79,106 35,307 192,500 194,500 191,775 (725) -0.38%
Transfers to Other Funds 234,500 - 384,725 400,000 400,000 15,275 3.97%
Contingencies 20,561 9,056 40,000 78,497 124,400 84,400 211.00%
Purchases for Resale 7,121 5,476 6,900 6,900 6,900 - 0.00%
Total 5,455,146 3,014,131 7,348,632 7,328,438 7,333,627 (15,005) -0.20%
2014 General Fund Budget
Major Expenditure Categories
City of Orono
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CITY COUNCIL
1%
CENTRAL SERVICES
3%
PROFESSIONAL SERVICES
4%
POLICE and FIRE
58%
BUILDING & ZONING
8%
ADMINISTRATION
4%
FINANCE
4%
STREET MAINTENANCE
6%
GOLF COURSE
2%
OTHER
3%
SPECIAL SERVICES
1%
TRANSFERS TO OTHER FUNDS
5%
2014 General Fund Budget
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2012
Actual
2013
Budget
Y-T-D
Jun 30,2013
2014
Dept
Request
2014
Mgr
Recommd
Dollar
Increase
(Decrease)
%
Increase
(Decrease)
Mayor & Council 82,153 90,680 49,772 90,780 90,780 100 0.11%
Administration 323,883 336,594 115,392 261,794 261,794 (74,800) -22.22%
Elections 15,702 1,655 603 23,425 23,425 21,770 1315.41%
Assessing 139,636 140,000 69,500 150,000 155,000 15,000 10.71%
Finance 292,081 315,000 145,745 325,342 325,342 10,342 3.28%
Law/Legal Services 82,109 98,000 44,084 98,500 98,500 500 0.51%
Central Services 220,999 245,980 118,464 247,403 242,394 (3,586) -1.46%
Human Services 19,000 11,500 - 9,500 9,500 (2,000) -17.39%
Police 2,216,430 3,834,525 1,636,962 3,844,106 3,828,849 (5,676) -0.15%
Fire Protection Services 382,930 384,000 203,438 395,000 385,000 1,000 0.26%
Building & Zoning 571,618 607,252 270,037 606,536 606,536 (716) -0.12%
Engineering 12,418 30,000 8,074 30,000 30,000 - 0.00%
Street Maintenance 425,190 472,319 222,478 458,729 461,499 (10,820) -2.29%
Parks 66,680 67,661 17,793 67,790 67,880 219 0.32%
Golf Course 171,746 176,041 82,311 176,876 158,568 (17,473) -9.93%
Special Services 75,964 112,700 20,423 64,160 64,160 (48,540) -43.07%
Special Projects-Contingencies 20,561 40,000 9,056 78,497 124,400 84,400 211.00%
Transfers to Other Funds 234,500 384,725 - 400,000 400,000 15,275 3.97%
Total General Fund Expenditures 5,353,599 7,348,632 3,014,131 7,328,438 7,333,627 (15,005) -0.20%
City of Orono
2014 General Fund Budget
Departmental Budgets
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Personal Services
64%
Supplies & Maintenance
8%
Professional Services
12%
Insurances
1%
Other Expenses
5% Capital Outlay
3%
Transfers to Other Funds
5%
Contingencies
2%
2014 General Fund Budget
Major Expenditure Categories
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2012
Actual
2013
Budget
Y-T-D
Jun 30, 2013
2014
Dept
Request
2014
Mgr
Recommd
Dollar
Increase
(Decrease)
%
Increase
(Decrease)
Personal Services 19,682 19,680 9,841 19,680 19,680 0 0.00%
City Wide Memberships 61,934 69,400 39,248 69,800 69,800 400 0.58%
Other Expenses 536 1,600 684 1,300 1,300 (300)-18.75%
82,153 90,680 49,772 90,780 90,780 100 0.11%
PROGRAM DESCRIPTION & OBJECTIVES:
OPERATING COST ACTIVITIES:
*Personal Services include the wages and employment taxes for City Council Representatives.
*City-wide Memberships are as follows:
Lake Minnetonka Conservation District 59,060
League of Minnesota Cities 6,800
Metro Cities 3,140
Suburban Rate Authority 800
69,800
*Other Expenses includes training and meeting expenses
The City Council oversees the policies and procedures that govern the city in promoting the health, safety, and
general welfare of the citizens of Orono.
2014 General Fund Operating Budget
Departmental Summary
Mayor & Council
City Council Total
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 23 of 68]
2012
Actual
2013
Budget
Y-T-D
Jun 30, 2013
2014
Dept
Request
2014
Mgr
Recommd
Dollar
Increase
(Decrease)
%
Increase
(Decrease)
Personal Services 306,213 317,494 108,061 242,534 242,534 (74,960)-23.61%
Supplies & Maintenance 244 250 260 260 260 10 4.00%
Professional Serivces 4,457 6,000 2,000 6,000 6,000 0 0.00%
Other Expenses 12,969 12,850 5,070 13,000 13,000 150 1.17%
323,883 336,594 115,392 261,794 261,794 (74,800)-22.22%
PROGRAM DESCRIPTION & OBJECTIVES:
The Administration Department includes the City Administrator who is responsible for meeting satatutory and legal obligations,
implementing policy established by the City Council and ensuring the successful management of all city operations. In addition
the City Administrator is responsible for overseeing the human resource function.
The City Clerk and Administrative Staff are also included in the Administration Department and perform various function such as
customer service, general administrative duties, permits and licensing, elections, data practices, and record management.
OPERATING COST ACTIVITIES:
*Personal Services include the wages and employment taxes for the City Administrator and Administration Staff.
*Professional Services includes the city recorder for city council meetings.
*Other Expenses includes training and development, memberships in professional organizations for the Administrative Staff, and
the City Administrator's car allowance.
Administration Total
2014 General Fund Operating Budget
Departmental Summary
Administration
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 24 of 68]
2012
Actual
2013
Budget
Y-T-D
Jun 30, 2013
2014
Dept
Request
2014
Mgr
Recommd
Dollar
Increase
(Decrease)
%
Increase
(Decrease)
Personal Services 11,511 0 0 18,725 18,725 18,725 N/A
Supplies & Maintenance 1,830 1,405 0 2,000 2,000 595 42.35%
Other Expenses 2,361 250 603 2,700 2,700 2,450 980.00%
15,702 1,655 603 23,425 23,425 21,770 1315.41%
PROGRAM DESCRIPTION & OBJECTIVES:
OPERATING COST ACTIVITIES:
*Personal Services are the wages for the temporary election judges. 2014 is an election year.
The Elections Department administers all federal, state, county, and municipal elections held in the city.
Temporary election judges are hired to provide the necessary staffing at polling locations, and for the operation
of voting machines. The Administrative Staff provides supervision to the election judges as needed and
Elections
Elections Total
*Other expenses include professional services, postage, travel expenses, advertising, building/equipment rental,
training, meeting expenses and other miscellaneous expenses.
2014 General Fund Operating Budget
Departmental Summary
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 25 of 68]
2012
Actual
2013
Budget
Y-T-D
Jun 30, 2013
2014
Dept
Request
2014
Mgr
Recommd
Dollar
Increase
(Decrease)
%
Increase
(Decrease)
Assessing Contract 139,636 140,000 69,500 150,000 155,000 15,000 10.71%
139,636 140,000 69,500 150,000 155,000 15,000 10.71%
PROGRAM DESCRIPTION & OBJECTIVES:
The City maintains a renewable contract agreement with Hennepin County to provide Assessing services.
2014 General Fund Operating Budget
Departmental Summary
Assessing
Assessing Total
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 26 of 68]
2012
Actual
2013
Budget
Y-T-D
Jun 30, 2013
2014
Dept
Request
2014
Mgr
Recommd
Dollar
Increase
(Decrease)
%
Increase
(Decrease)
Personal Services 291,597 313,570 145,388 323,862 323,862 10,292 3.28%
Supplies & Maintenance 0 0 0 0 0 0 N/A
Professional Services 0 0 0 0 0 0 N/A
Other Expenses 484 1,430 356 1,480 1,480 50 3.50%
292,081 315,000 145,745 325,342 325,342 10,342 3.28%
PROGRAM DESCRIPTION & OBJECTIVES
OPERATING COST ACTIVITIES:
*Personal Services include the wages and employment taxes for the Finance Department Staff.
*Other Expenses includes training and development, and memberships in professional organizations for the Finance Staff.
The Finance Department oversees the City's financial operations, insurances, and employee benefits. It is
responsible for preparing the budget document and annual report in accordance with generally accepted
accounting principles.
Departmental Summary
Finance Department
Finance Total
2014 General Fund Operating Budget
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 27 of 68]
2012
Actual
2013
Budget
Y-T-D
Jun 30, 2013
2014
Dept
Request
2014
Mgr
Recommd
Dollar
Increase
(Decrease)
%
Increase
(Decrease)
Professional Services 82,109 98,000 44,084 98,500 98,500 500 0.51%
82,109 98,000 44,084 98,500 98,500 500 0.51%
PROGRAM DESCRIPTION & OBJECTIVES:
OPERATING COST ACTIVITIES:
*Professional Services includes the costs associated with the contract with legal staff, prosecution costs, code enforcement, and jail charges.
The City maintains a renewable contract agreement with two local legal firms to provide legal services. The Legal
Department provides professional representation and opinion on city services and operations.
Law/Legal Services Total
2014 General Fund Operating Budget
Departmental Summary
Law/Legal Services
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 28 of 68]
2012
Actual
2013
Budget
Y-T-D
Jun 30, 2013
2014
Dept
Request
2014
Mgr
Recommd
Dollar
Increase
(Decrease)
%
Increase
(Decrease)
Supplies & Maintenance 73,858 91,750 34,311 86,750 83,683 (8,067)-8.79%
Professional Services 28,398 29,500 24,960 31,500 35,000 5,500 18.64%
Insurances 32,800 32,800 16,400 30,200 30,200 (2,600)-7.93%
Other Expenses 85,943 91,930 42,793 98,953 93,511 1,581 1.72%
Capital Outlay & Transfers 0 0 0 0 0 0 N/A
220,999 245,980 118,464 247,403 242,394 (3,586)-1.46%
PROGRAM DESCRIPTION & OBJECTIVES:
OPERATING COST ACTIVITIES:
*Supplies & Maintenance include the operating supplies and maintenance expenses on city equipment and facilities.
*Other Expenses includes utilities, publishing costs, copier leases, and other miscellaneous charges related to city operations.
*Insurance Expenses includes a portion of the City's general and liability insurance costs.
*Professional Services includes annual audit expenses and fees associated with administering city benefit plans.
The Central Services Department provides for those operating expenses that encompass all city departments. By
consolidating these expenditures, the City can more accurately determine the effectiveness of the costs and
benefits provided. The City maintains a renewable contract agreement with an outside janitorial service for
general cleaning and upkeep of city facilities. The Central Services Department also pays for a portion of the
Central Services Total
2014 General Fund Operating Budget
Departmental Summary
Central Services
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 29 of 68]
2012
Actual
2013
Budget
Y-T-D
Jun 30, 2013
2014
Dept
Request
2014
Mgr
Recommd
Dollar
Increase
(Decrease)
%
Increase
(Decrease)
Contributions 19,000 11,500 0 9,500 9,500 (2,000)-17.39%
19,000 11,500 0 9,500 9,500 (2,000)-17.39%
PROGRAM DESCRIPTION & OBJECTIVES:
The Human Services Department is comprised of area organizations that provide equal opportunity in employment, housing,
public services, and education. The City maintains an affiliation with these organizations to ensure a strong relationship with
area communities and their citizens.
OPERATING COST ACTIVITIES:
*Contributions are the contributions made to Human Service Organizations in the Orono area. Organizations include:
2014 General Fund Operating Budget
Departmental Summary
Human Services
Human Services Total
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 30 of 68]
2012
Actual
2013
Budget
Y-T-D
Jun 30, 2013
2014
Dept
Request
2014
Mgr
Recommd
Dollar
Increase
(Decrease)
%
Increase
(Decrease)
Personal Services 1,848,574 3,119,109 1,387,446 3,082,884 3,082,884 (36,225)-1.16%
Supplies & Maintenance 153,148 273,200 118,403 289,700 280,209 7,009 2.57%
Professional Services 56,515 85,200 32,748 104,200 104,152 18,952 22.24%
Insurances 19,100 31,710 15,855 44,500 44,500 12,790 40.33%
Other Expenses 59,988 132,806 47,203 128,322 125,329 (7,477)-5.63%
Capital Outlay 79,106 192,500 35,307 194,500 191,775 (725)-0.38%
2,216,430 3,834,525 1,636,962 3,844,106 3,828,849 (5,676)-0.15%
PROGRAM DESCRIPTION & OBJECTIVES:
*Personal Services include the wages and employment taxes for the Police Department.
*Supplies & Maintenance include the operating supplies and maintenance expenses on police equipment and facilities.
*Other Expenses includes utilities, fuel, publishing costs, copier leases, and other miscellaneous charges related to police operations.
*Insurance Expenses includes a portion of the City's general, liability, and auto insurance costs.
*Professional Services includes the police records system, internet, animal care, and medical and psychological evaluations for new officers.
Police Total
The Police Department provides for the public safety within Orono and several surrounding communities. This is accomplished through
preventive patrol, traffic enforcement, education, criminal investigation and prosecution. Through renewable contract agreements, the city
provides police services to the communities of Spring Park, Minnetonka Beach, and Mound. Due to the nature of these cooperative
agreements, the Police Department operates, and is budgeted for as a 'cost center'. This enables the City to accurately determine the portion
of operating costs that pertain to each contract city.
Departmental Summary
Police Department
2014 General Fund Operating Budget
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 31 of 68]
2012
Actual
2013
Budget
Y-T-D
Jun 30, 2013
2014
Dept
Request
2014
Mgr
Recommd
Dollar
Increase
(Decrease)
%
Increase
(Decrease)
Professional Services 382,930 384,000 203,438 395,000 385,000 1,000 0.26%
382,930 384,000 203,438 395,000 385,000 1,000 0.26%
PROGRAM DESCRIPTION & OBJECTIVES:
The Fire Department is comprised of renewable contract agreements with the surrounding communities of Long Lake and
Wayzata, for fire suppression services.
OPERATING COST ACTIVITIES:
*Professional Services are the costs associated with the contract agreements with Long Lake and Wayzata.
Fire Protection Services Total
2014 General Fund Operating Budget
Departmental Summary
Fire Protection Services
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 32 of 68]
2012
Actual
2013
Budget
Y-T-D
Jun 30, 2013
2014
Dept
Request
2014
Mgr
Recommd
Dollar
Increase
(Decrease)
%
Increase
(Decrease)
Personal Services 521,026 547,702 258,814 547,086 547,086 (616)-0.11%
Supplies & Maintenance 2,179 2,250 113 3,650 3,650 1,400 62.22%
Professional Services 44,342 50,000 8,163 48,500 48,500 (1,500)-3.00%
Other Expenses 4,071 7,300 2,947 7,300 7,300 0 0.00%
571,618 607,252 270,037 606,536 606,536 (716)-0.12%
PROGRAM DESCRIPTION & OBJECTIVES:
OPERATING COST ACTIVITIES:
*Personal Services include the wages and employment taxes for Planning and Zoning Staff
*Professional Services include engineering and legal consulting services related to the Planning and Zoning Department.
*Other Expenses includes training and development, and memberships in professional organizations for the Planning & Zoning Staff.
Building & Zoning Total
2014 General Fund Operating Budget
Departmental Summary
Building & Zoning
The Planning & Zoning Department oversees the development and redevelopment within the City in accordance
with established policies and guidelines. The policies and guidelines have been created and are enforced to
maintain the health, safety, and welfare of the public, as well as the aesthetics of the community.
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 33 of 68]
2012
Actual
2013
Budget
Y-T-D
Jun 30, 2013
2014
Dept
Request
2014
Mgr
Recommd
Dollar
Increase
(Decrease)
%
Increase
(Decrease)
Professional Services 12,418 30,000 8,074 30,000 30,000 0 0.00%
Engineering Total 12,418 30,000 8,074 30,000 30,000 0 0.00%
PROGRAM DESCRIPTION & OBJECTIVES:
The City maintains a renewable contract with a local firm to provide all engineering services. The Engineering Department provides
professional representation and opinion on city services and operations.
OPERATING COST ACTIVITIES:
*Professional Services are the costs associated with the contract agreement with the engineering firm.
2014 General Fund Operating Budget
Departmental Summary
Engineering
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 34 of 68]
2012
Actual
2013
Budget
Y-T-D
Jun 30, 2013
2014
Dept
Request
2014
Mgr
Recommd
Dollar
Increase
(Decrease)
%
Increase
(Decrease)
Personal Services 289,716 303,369 162,126 300,479 300,479 (2,890)-0.95%
Supplies & Maintenance 109,212 137,500 42,981 125,900 130,232 (7,268)-5.29%
Professional Services 0 0 0 0 0 0 N/A
Other Expenses 26,262 31,450 17,371 32,350 30,788 (662)-2.10%
425,190 472,319 222,478 458,729 461,499 (10,820)-2.29%
PROGRAM DESCRIPTION & OBJECTIVES:
OPERATING COST ACTIVITIES:
*Personal Services include the wages and employment taxes for the Public Works Department.
*Supplies & Maintenance include general operating supplies for street repair/maintenance, and vehicle and equipment maintenance.
*Other Expenses include electricity costs for street lighting and employee development.
Public Works Total
2014 General Fund Operating Budget
Departmental Summary
Public Works Department
The Street Department provides for the maintainance of all city streets to ensure a safe and driveable condition.
Standard maintenance includes seal-coating, patching, snow plowing, and sweeping. Due to its excess storage
capacity, the City maintains cooperative agreements with surrounding communities for storage and sale of
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 35 of 68]
2012
Actual
2013
Budget
Y-T-D
Jun 30, 2013
2014
Dept
Request
2014
Mgr
Recommd
Dollar
Increase
(Decrease)
%
Increase
(Decrease)
Personal Services 16,463 26,301 7,320 27,030 27,030 729 2.77%
Supplies & Maintenance 43,933 34,410 9,743 33,910 34,000 (410)-1.19%
Professional Services 0 0 0 0 0 0 N/A
Other Expenses 6,283 6,950 730 6,850 6,850 (100)-1.44%
66,680 67,661 17,793 67,790 67,880 219 0.32%
PROGRAM DESCRIPTION & OBJECTIVES:
OPERATING COST ACTIVITIES:
*Personal Services includes the wages and employment taxes for the Parks Department.
*Supplies & Maintenance includes the operating supplies and maintenance for all park facilities.
*Other Expenses includes the costs associated with the City's participation with Orono Community Education, and equipment rental.
Parks Total
Departmental Summary
Parks
The Parks & Recreation Department provides for the maintainance of the City's parks. In addition, the city
participates in a joint recreation program with area organizations to ensure a community-wide effort in providing
2014 General Fund Operating Budget
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 36 of 68]
2012
Actual
2013
Budget
Y-T-D
Jun 30, 2013
2014
Dept
Request
2014
Mgr
Recommd
Dollar
Increase
(Decrease)
%
Increase
(Decrease)
Personal Services 112,008 109,561 48,602 110,111 91,803 (17,758)-16.21%
Supplies & Maintenance 17,784 27,600 13,148 26,885 26,885 (715)-2.59%
Insurances 13,323 12,830 6,698 12,830 12,830 0 0.00%
Other Expenses 21,509 19,150 8,386 20,150 20,150 1,000 5.22%
Purchases for Resale 7,121 6,900 5,476 6,900 6,900 0 0.00%
171,746 176,041 82,311 176,876 158,568 (17,473)-9.93%
PROGRAM DESCRIPTION & OBJECTIVES:
The Golf Course provides a golfing opportunity for both residents and visitors to the City.
OPERATING COST ACTIVITIES:
Personal Services include the wages and employment taxes for the Golf Course.
Supplies & Maintenance include general operating supplies for the course and equipment reapirs and maintenance.
Insurances include the golf courses share of the City's general, liability, liquor, and auto insurance polices.
Other Expenses include utilities, golf cart rental, and advertising.
Purchase for Resale are items that are food, beverage, clothing and golf supplies that are sold in the clubhouse.
Golf Course Total
Golf Course
2014 General Fund Operating Budget
Departmental Summary
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 37 of 68]
2012
Actual
2013
Budget
Y-T-D
Jun 30, 2013
2014
Dept
Request
2014
Mgr
Recommd
Dollar
Increase
(Decrease)
%
Increase
(Decrease)
Personal Services 25,166 28,700 10,247 29,160 29,160 460 1.60%
Professional Services 50,798 84,000 10,176 35,000 35,000 (49,000)-58.33%
75,964 112,700 20,423 64,160 64,160 (48,540)-43.07%
PROGRAM DESCRIPTION & OBJECTIVES:
OPERATING COST ACTIVITIES (Reimbursed):
*Personal Services include Police Officer overtime wages for security work and/or traffic control.
*Professional Services include legal and engineering review expense for land use applications.
Special Services-Consulting & Police Total
2014 General Fund Operating Budget
Departmental Summary
Special Services -Consulting & Police
The Special Services Department provides a separate 'cost center' for tracking city-provided consulting and Police
special service details. Orono residentswho apply for land use variations are subject to be billed for any
additional staff, legal, and engineering time that is spent reviewing their application. Thesecharges are recorded
in this departmental budget, and the applicants are subsequently billed for this additional time. Orono
businesses or residentswho wish to contract with the city for Police security or traffic control are billed for the
officers time. The City's costs are recorded in this departmentalbudget, and are offset by the revenues received
from the requesting parties.
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 38 of 68]
2012
Actual
2013
Budget
Y-T-D
Jun 30, 2013
2014
Dept
Request
2014
Mgr
Recommd
Dollar
Increase
(Decrease)
%
Increase
(Decrease)
Personal Services 0 0 0 0 0 0 N/A
Professional Services 0 0 0 0 0 0 N/A
Other Expenses 0 0 0 0 0 0 N/A
Capital & Transfers 234,500 384,725 0 400,000 400,000 15,275 3.97%
Contingency Items 20,561 40,000 9,056 78,497 124,400 84,400 211.00%
255,061 424,725 9,056 478,497 524,400 99,675 23.47%
PROGRAM DESCRIPTION & OBJECTIVES:
OPERATING COST ACTIVITIES:
* Transfers are to the Improvement Equipment Outlay Fund to fund future equipment purchases.
*Contingency Items is an amount for unbudgeted and unforseen items that require action befor the next budget cycle.
5,457,646 7,348,632 3,014,131 7,328,438 7,333,627 (15,005)-0.20%GENERAL FUND TOTAL
Special Projects-Contingencies Total
2014 General Fund Operating Budget
Departmental Summary
Special Projects-Contingencies
The Special Projects & Contingencies Department includes funds allocated for planned projects or events that
benefit the entire city, and for any unforseen circumstances that produces additional expenses. This department
also provides for operating transfers to other funds.
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 39 of 68]
2011
Actual
2012
Actual
2013
Budget
Y-T-D
Jun 30,2013
2014
Dept
Request
2014
Mgr
Recommd
Dollar
Increase
(Decrease)
%
Increase
(Decrease)
101 Full-Time Employees Regular 17,617 18,200 18,200 9,100 18,200 18,200 0 0.00%
122 FICA 1,348 1,392 1,390 696 1,390 1,390 0 0.00%
151 Worker's Comp Insurance Prem 90 90 90 45 90 90 0 0.00%
Total Personal Services 19,054 19,682 19,680 9,841 19,680 19,680 0 0.00%
433 Memberships 69,609 61,934 69,400 39,248 69,800 69,800 400 0.58%
437 Training & Development 470 0 500 299 500 500 0 0.00%
439 Meeting Expenses 541 536 1,000 385 800 800 (200)-20.00%
489 Other Miscellaneous Charges 0 0 100 0 0 0 (100)-100.00%
Total Other Expenses 70,620 62,470 71,000 39,931 71,100 71,100 100 0.14%
89,674 82,153 90,680 49,772 90,780 90,780 100 0.11%
Other Expenses
Personal Services
City of Orono
2014 Line Item Budget
Mayor & Council
City Council Total
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 40 of 68]
2011
Actual
2012
Actual
2013
Budget
Y-T-D
Jun 30,2013
2014 Dept
Request
2014
Mgr
Recommd
Dollar
Increase
(Decrease)
%
Increase
(Decrease)
101 Full-Time Employees Regular 212,420 220,535 220,925 75,678 162,854 162,854 (58,071)-26.29%
102 Full-Time Employees Overtime 0 1,444 500 766 1,300 1,300 800 160.00%
103 Part-Time Employees 14,664 14,937 14,795 7,128 14,937 14,937 142 0.96%
104 Temporary Employees Regular 0 0 450 0 450 450 0 0.00%
121 PERA 16,438 17,108 17,184 6,059 13,102 13,102 (4,082)-23.75%
122 FICA 17,818 19,090 18,167 6,905 13,724 13,724 (4,443)-24.46%
135 City Benefit Contribution 31,849 33,100 44,000 10,789 35,040 35,040 (8,960)-20.36%
142 Unemployment Benefit Payments 5,376 0 0 0 0 0 0 N/A
151 Worker's Comp Insurance Prem 1,270 0 1,473 737 1,127 1,127 (346)-23.49%
Total Personal Services 299,834 306,213 317,494 108,061 242,534 242,534 (74,960)-23.61%
208 Books & Periodicals 223 244 250 260 260 260 10 4.00%
Total Supplies & Maintenance 223 244 250 260 260 260 10 4.00%
319 Professional Services 6,570 4,457 6,000 2,000 6,000 6,000 0 0.00%
Total Professional Serivces 6,570 4,457 6,000 2,000 6,000 6,000 0 0.00%
2014 Line Item Budget
City of Orono
Professional Services
Supplies & Maintenance
Personal Services
Administration
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 41 of 68]
2011
Actual
2012
Actual
2013
Budget
Y-T-D
Jun 30,2013
2014 Dept
Request
2014
Mgr
Recommd
Dollar
Increase
(Decrease)
%
Increase
(Decrease)
331 Travel Expenses 4,865 4,868 5,000 2,406 5,000 5,000 0 0.00%
340 General Advertising 0 0 250 0 0 0 (250)-100.00%
433 Memberships 972 1,487 1,400 1,302 1,500 1,500 100 7.14%
437 Training & Development 3,611 3,506 3,200 879 3,500 3,500 300 9.38%
439 Meeting Expenses 659 319 500 282 500 500 0 0.00%
489 Other Miscellaneous Charges 1,577 2,788 2,500 201 2,500 2,500 0 0.00%
Total Other Expenses 11,683 12,969 12,850 5,070 13,000 13,000 150 1.17%
318,311 323,883 336,594 115,392 261,794 261,794 (74,800)-22.22%
Other Expenses
Administration Total
City of Orono
2014 Line Item Budget
Administration cont.
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 42 of 68]
2011
Actual
2012
Actual
2013
Budget
Y-T-D
Jun 30,2013
2014 Dept
Request
2014
Mgr
Recommd
Dollar
Increase
(Decrease)
%
Increase
(Decrease)
102 Full-Time Employees Overtime 0 0 0 0 3,242 3,242 3,242 N/A
104 Temporary Employees Regular 0 11,511 0 0 15,000 15,000 15,000 N/A
121 PERA 0 0 0 0 235 235 235 N/A
122 FICA 0 0 0 0 248 248 248 N/A
Total Personal Services 0 11,511 0 0 18,725 18,725 18,725 N/A
208 Books & Periodicals 0 0 0 0 0 0 0 N/A
221 Equipment Parts & Accessories 1,496 1,830 1,405 0 2,000 2,000 595 42.35%
240 Small Tools and Minor Equip 0 0 0 0 0 0 0 N/A
Total Supplies & Maintenance 1,496 1,830 1,405 0 2,000 2,000 595 42.35%
319 Professional Services 0 0 0 0 0 0 0 N/A
322 Postage 168 624 200 0 650 650 450 225.00%
331 Travel Expenses 26 89 50 0 100 100 50 100.00%
340 General Advertising 0 870 0 0 900 900 900 N/A
412 Building Rentals 0 0 0 0 0 0 0 N/A
415 Other Equipment Rentals 0 0 0 0 0 0 0 N/A
437 Training & Development 0 0 0 225 0 0 0 N/A
439 Meeting Expenses 0 729 0 378 1,000 1,000 1,000 N/A
489 Other Miscellaneous Charges 0 50 0 0 50 50 50 N/A
Total Other Expenses 194 2,361 250 603 2,700 2,700 2,450 980.00%
1,690 15,702 1,655 603 23,425 23,425 21,770 1315.41%
Elections
Elections Total
Other Expenses
Supplies & Maintenance
Personal Services
City of Orono
2014 Line Item Budget
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 43 of 68]
2011
Actual
2012
Actual
2013
Budget
Y-T-D
Jun 30,2013
2014
Dept Request
2014
Mgr
Recommd
Dollar
Increase
(Decrease)
%
Increase
(Decrease)
302 Assessing Services 78,542 139,636 140,000 69,500 150,000 155,000 15,000 10.71%
Total Assessing Service 78,542 139,636 140,000 69,500 150,000 155,000 15,000 10.71%
78,542 139,636 140,000 69,500 150,000 155,000 15,000 10.71%
Assessing Services
Assessing Total
City of Orono
2014 Line Item Budget
Assessing
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 44 of 68]
2011
Actual
2012
Actual
2013
Budget
Y-T-D
Jun 30,2013
2014
Dept Request
2014
Mgr
Recommd
Dollar
Increase
(Decrease)
%
Increase
(Decrease)
101 Full-Time Employees Regular 158,981 157,354 161,470 78,047 211,693 211,693 50,223 31.10%
102 Full-Time Employees Overtime 0 0 0 0 200 200 200 N/A
103 Part-Time Employees 62,036 63,094 68,910 31,388 25,018 25,018 (43,892)-63.69%
104 Temporary Employees Regular 0 0 0 0 0 0 0 N/A
121 PERA 15,972 16,153 17,190 7,924 17,162 17,162 (28)-0.16%
122 FICA 14,897 15,845 18,200 7,520 18,109 18,109 (91)-0.50%
135 City Benefit Contribution 34,862 37,401 46,300 19,759 50,220 50,220 3,920 8.47%
151 Worker's Comp Insurance Prem 1,500 1,750 1,500 750 1,460 1,460 (40)-2.67%
Total Personal Services 288,248 291,597 313,570 145,388 323,862 323,862 10,292 3.28%
208 Books & Periodicals 0 0 0 0 0 0 0 N/A
Total Supplies & Maintenance 0 0 0 0 0 0 0 N/A
301 Auditing and Acct'g Services 0 0 0 0 0 0 0 N/A
Total Professional Services 0 0 0 0 0 0 0 N/A
331 Travel Expenses 337 159 100 31 150 150 50 50.00%
433 Memberships 325 325 330 325 330 330 0 0.00%
437 Training & Development 1,208 0 1,000 0 1,000 1,000 0 0.00%
Total Other Expenses 1,870 484 1,430 356 1,480 1,480 50 3.50%
290,117 292,081 315,000 145,745 325,342 325,342 10,342 3.28%
City of Orono
2014 Line Item Budget
Finance Department
Personal Services
Supplies & Maintenance
Professional Services
Other Expenses
Finance Total
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 45 of 68]
2011
Actual
2012
Actual
2013
Budget
Y-T-D
Jun 30,2013
2014
Dept Request
2014
Mgr
Recommd
Dollar
Increase
(Decrease)
%
Increase
(Decrease)
305 Legal-Retainer 0 0 0 0 0 0 0 N/A
306 Legal-Prosecution 34,133 31,500 38,500 15,000 38,500 38,500 0 0.00%
307 Legal-Consulting 46,713 41,483 48,000 24,260 45,000 45,000 (3,000)-6.25%
308 Code Enforcement 12,654 4,585 7,500 780 5,000 5,000 (2,500)-33.33%
309 Jail Charges 1,626 4,542 4,000 4,043 10,000 10,000 6,000 150.00%
Total Professional Services 95,125 82,109 98,000 44,084 98,500 98,500 500 0.51%
95,125 82,109 98,000 44,084 98,500 98,500 500 0.51%
City of Orono
2014 Line Item Budget
Law/Legal Services
Professional Services
Law/Legal Services Total
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 46 of 68]
2011
Actual
2012
Actual
2013
Budget
Y-T-D
Jun 30,2013
2014
Dept Request
2014
Mgr
Recommd
Dollar
Increase
(Decrease)
%
Increase
(Decrease)
201 Office supplies 10,705 14,824 12,000 5,935 12,000 11,083 (917)-7.64%
221 Equipment Parts & Accessories 3,208 1,727 4,000 1,127 4,000 3,888 (112)-2.80%
223 Bldg/Grounds Maint. Supplies 2,753 2,633 4,000 1,124 4,000 3,830 (170)-4.25%
401 Repairs/Maint-Office Equip 24,354 21,732 25,000 13,538 25,000 24,131 (869)-3.48%
403 Repairs/Maint-Misc. Equip 623 815 750 0 750 697 (53)-7.07%
404 Repairs/Maint-Bldgs/Grounds 32,266 18,969 25,000 3,381 20,000 20,000 (5,000)-20.00%
407 Janitorial Services 18,801 13,158 21,000 9,205 21,000 20,054 (946)-4.50%
Total Supplies & Maintenance 92,711 73,858 91,750 34,311 86,750 83,683 (8,067)-8.79%
301 Auditing and Acct'g Services 16,500 17,000 16,500 16,500 16,500 20,000 3,500 21.21%
311 Data Processing Communication 0 0 0 0 0 0 0 N/A
319 Professional Services 7,617 11,398 13,000 8,460 15,000 15,000 2,000 15.38%
370 Insurance Agent of Record 0 0 0 0 0 0 0 N/A
Total Professional Services 24,117 28,398 29,500 24,960 31,500 35,000 5,500 18.64%
361 General Liability Ins 10,000 10,000 10,000 5,000 10,000 10,000 0 0.00%
362 Umbrella Liability Ins 7,600 7,600 7,600 3,800 5,000 5,000 (2,600)-34.21%
363 Bonds Insurance 800 800 800 400 800 800 0 0.00%
365 Boiler & Machinery Ins 2,000 2,000 2,000 1,000 2,000 2,000 0 0.00%
366 Property Insurance 5,000 5,000 5,000 2,500 5,000 5,000 0 0.00%
367 Equipment Floaters Ins 2,450 2,400 2,400 1,200 2,400 2,400 0 0.00%
368 Automotive Insurance 5,000 5,000 5,000 2,500 5,000 5,000 0 0.00%
Total Insurances 32,850 32,800 32,800 16,400 30,200 30,200 (2,600)-7.93%
2014 Line Item Budget
Central Services
Supplies & Maintenance
Professional Services
Insurances
City of Orono
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 47 of 68]
2011
Actual
2012
Actual
2013
Budget
Y-T-D
Jun 30,2013
2014
Dept Request
2014
Mgr
Recommd
Dollar
Increase
(Decrease)
%
Increase
(Decrease)
312 Bank Fees 2,599 4,768 5,000 1,461 5,000 5,000 0 0.00%
321 Telephone 5,484 5,705 5,500 3,297 6,000 5,643 143 2.60%
322 Postage 7,801 9,920 9,000 5,078 10,000 11,000 2,000 22.22%
329 Internet/Other Communications 4,246 4,062 4,530 1,885 4,650 4,650 120 2.65%
352 Printing & Publishing 13,672 13,172 15,000 8,077 20,000 15,560 560 3.73%
381 Gas & Electric 29,644 25,240 31,000 14,123 31,003 29,370 (1,630)-5.26%
382 Water Utilities 2,318 2,799 2,400 619 2,800 2,800 400 16.67%
413 Office Equipment Rental 18,552 19,912 19,000 7,875 19,000 19,000 0 0.00%
440 Special Equipment Replacement 0 0 0 0 0 0 0 N/A
489 Other Miscellaneous Charges 4,074 365 500 379 500 488 (12)-2.40%
Total Other Expenses 88,391 85,943 91,930 42,793 98,953 93,511 1,581 1.72%
512 Spec Assmts on Land & Int 0 0 0 0 0 0 0 N/A
750 Interest on Special Assmnts 0 0 0 0 0 0 0 N/A
Total Capital Outlay 0 0 0 0 0 0 0 N/A
238,069 220,999 245,980 118,464 247,403 242,394 (3,586)-1.46%
Other Expenses
Capital Outlay
Central Services Total
City of Orono
2014 Line Item Budget
Central Services cont.
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 48 of 68]
2011
Actual
2012
Actual
2013
Budget
Y-T-D
Jun 30,2013
2014
Dept Request
2014
Mgr
Recommd
Dollar
Increase
(Decrease)
%
Increase
(Decrease)
490 Contributions to Civic Org's 20,125 19,000 11,500 0 9,500 9,500 (2,000)-17.39%
Total Other Expenses 20,125 19,000 11,500 0 9,500 9,500 (2,000)-17.39%
20,125 19,000 11,500 0 9,500 9,500 (2,000)-17.39%Human Services Total
Other Expenses
City of Orono
2014 Line Item Budget
Human Services
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 49 of 68]
2011
Actual
2012
Actual
2013
Budget
Y-T-D
Jun 30,2013
2014 Dept
Request
2014
Mgr
Recommd
Dollar
Increase
(Decrease)
%
Increase
(Decrease)
101 Full-Time Employees Regular 1,338,780 1,357,521 2,212,198 1,011,484 2,174,118 2,174,118 (38,080)-1.72%
102 Full-Time Employees Overtime 27,179 26,596 60,000 11,582 60,000 60,000 0 0.00%
103 Part-Time Employees 13,427 16,257 30,000 16,822 41,565 41,565 11,565 38.55%
104 Temporary Employees Regular 0 0 25,000 0 0 0 (25,000)-100.00%
121 PERA 185,633 188,044 301,239 140,763 319,350 319,350 18,111 6.01%
122 FICA 27,477 28,582 42,129 19,760 41,646 41,646 (483)-1.15%
135 City Benefit Contribution 172,382 185,263 375,660 150,594 377,880 377,880 2,220 0.59%
142 Unemployment Benefit Payments 17,345 0 0 0 0 0 0 N/A
151 Worker's Comp Insurance Prem 45,640 46,310 72,883 36,442 68,325 68,325 (4,558)-6.25%
Total Personal Services 1,827,862 1,848,574 3,119,109 1,387,446 3,082,884 3,082,884 (36,225)-1.16%
201 Office supplies 10,249 8,726 18,500 6,424 18,500 17,917 (583)-3.15%
208 Books & Periodicals 344 55 1,000 129 1,000 996 (4)-0.40%
212 Motor Fuels & Lubricants 69,790 61,275 90,000 52,721 105,000 99,594 9,594 10.66%
221 Equipment Parts & Accessories 3,310 3,580 8,500 1,892 8,500 8,272 (228)-2.68%
223 Bldg/Grounds Maint. Supplies 1,263 565 1,400 199 1,400 1,363 (37)-2.64%
226 Clothing & personal equipment 13,224 9,023 27,000 12,197 27,000 26,997 (3)-0.01%
228 Training Supplies 9,052 3,918 14,500 1,959 15,500 15,417 917 6.32%
229 Explorers Program expenses 288 456 0 2,984 4,000 3,970 3,970 N/A
240 Small Tools and Minor Equip 2,947 3,308 7,800 1,778 7,800 7,672 (128)-1.64%
401 Repairs/Maint-Office Equip 7,976 10,469 15,000 8,537 15,000 14,322 (678)-4.52%
402 Repairs/Maint-Auto Equip 36,262 30,473 57,000 18,616 57,000 56,020 (980)-1.72%
403 Repairs/Maint-Misc. Equip 5,281 4,911 7,500 3,829 7,500 7,329 (171)-2.28%
404 Repairs/Maint-Bldgs/Grounds 6,645 6,792 11,000 471 8,000 7,529 (3,471)-31.55%
407 Janitorial Services 13,773 9,596 14,000 6,666 13,500 12,811 (1,189)-8.49%
Total Supplies & Maintenance 180,405 153,148 273,200 118,403 289,700 280,209 7,009 2.57%
City of Orono
2014 Line Item Budget
Police Department
Personal Services
Supplies & Maintenance
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 50 of 68]
2011
Actual
2012
Actual
2013
Budget
Y-T-D
Jun 30,2013
2014
Dept Request
2014
Mgr
Recommd
Dollar
Increase
(Decrease)
%
Increase
(Decrease)
304 Engineering-Consulting 0 0 0 0 0 0 0 N/A
307 Legal-Consulting 5,680 7,202 6,500 2,262 6,500 6,500 0 0.00%
310 LOGIS-Applications 49,736 39,852 59,950 20,158 78,950 78,950 19,000 31.69%
311 Data Processing Communication 3,025 4,045 5,000 970 5,000 5,000 0 0.00%
317 Animal Care 370 190 1,750 170 1,750 1,750 0 0.00%
319 Professional Services 3,505 5,225 12,000 9,188 12,000 11,952 (48)-0.40%
370 Insurance Agent of Record 0 0 0 0 0 0 0 N/A
Total Professional Services 62,315 56,515 85,200 32,748 104,200 104,152 18,952 22.24%
361 General Liability Ins 8,000 7,400 12,210 6,105 25,000 25,000 12,790 104.75%
362 Umbrella Liability Ins 5,900 5,500 9,100 4,550 9,100 9,100 0 0.00%
366 Property Insurance 2,500 2,000 3,300 1,650 3,300 3,300 0 0.00%
367 Equipment Floaters Ins 200 200 500 250 500 500 0 0.00%
368 Automotive Insurance 5,000 4,000 6,600 3,300 6,600 6,600 0 0.00%
379 Insurance Deductibles 0 0 0 0 0 0 0 N/A
Total Insurances 21,600 19,100 31,710 15,855 44,500 44,500 12,790 40.33%
Professional Services
Insurances
City of Orono
2014 Line Item Budget
Police Department cont.
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 51 of 68]
2011
Actual
2012
Actual
2013
Budget
Y-T-D
Jun 30,2013
2014
Dept Request
2014
Mgr
Recommd
Dollar
Increase
(Decrease)
%
Increase
(Decrease)
321 Telephone 11,747 12,166 24,000 9,578 24,000 23,225 (775)-3.23%
322 Postage 106 80 1,600 76 1,600 1,600 0 0.00%
329 Internet/Other Communications 4,246 4,062 6,526 1,885 6,642 6,380 (146)-2.24%
331 Travel Expenses 109 36 280 225 280 280 0 0.00%
340 General Advertising 45 283 0 144 0 (12)(12)N/A
352 Printing & Publishing 291 1,460 2,000 1,314 2,000 1,899 (101)-5.05%
381 Gas & Electric 12,308 10,979 15,000 5,801 15,000 14,290 (710)-4.73%
382 Water Utilities 827 1,052 1,500 119 1,500 1,500 0 0.00%
413 Office Equipment Rental 2,559 2,725 4,500 1,103 3,000 2,711 (1,789)-39.76%
414 EDP/Communications Equip Rent 16,331 13,012 27,000 9,800 24,000 23,179 (3,821)-14.15%
433 Memberships 1,940 1,238 3,000 1,043 3,000 3,000 0 0.00%
436 Towing Charges 0 69 0 0 0 (5)(5)N/A
437 Training & Development 10,028 9,837 35,000 14,279 35,000 35,000 0 0.00%
439 Meeting Expenses 472 250 2,000 193 2,000 1,982 (18)-0.90%
440 Special Equipment Replacement 0 0 5,000 0 5,000 5,000 0 0.00%
441 Licenses & Taxes 485 1,409 1,300 1,644 1,300 1,300 0 0.00%
489 Other Miscellaneous Charges 297 1,330 4,100 0 4,000 4,000 (100)-2.44%
Total Other Expenses 61,791 59,988 132,806 47,203 128,322 125,329 (7,477)-5.63%
550 Automotive Equipment 56,867 60,443 130,000 209 140,000 139,233 9,233 7.10%
560 Furniture and Fixtures 0 0 0 0 0 0 0 N/A
570 Office Equip and Furnishings 3,101 0 7,500 0 7,500 7,300 (200)-2.67%
575 IT Hardware & Applications 40,913 18,663 30,000 16,214 26,000 24,469 (5,531)-18.44%
580 Other Equipment 3,515 0 25,000 18,884 21,000 20,773 (4,227)-16.91%
Total Capital Outlay 104,396 79,106 192,500 35,307 194,500 191,775 (725)-0.38%
2,258,369 2,216,430 3,834,525 1,636,962 3,844,106 3,828,849 (5,676)-0.15%
Other Expenses
Capital Outlay
Police Total
City of Orono
2014 Line Item Budget
Police Department cont.
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 52 of 68]
2011
Actual
2012
Actual
2013
Budget
Y-T-D
Jun 30,2013
2014
Dept Request
2014
Mgr
Recommd
Dollar
Increase
(Decrease)
%
Increase
(Decrease)
318 Fire Services 374,964 382,930 384,000 203,438 395,000 385,000 1,000 0.26%
319 Professional Services 0 0 0 0 0 0 0 N/A
Total Professional Services 374,964 382,930 384,000 203,438 395,000 385,000 1,000 0.26%
374,964 382,930 384,000 203,438 395,000 385,000 1,000 0.26%
2014 Line Item Budget
Fire Protection Services
Professional Services
Fire Protection Services Total
City of Orono
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 53 of 68]
2011
Actual
2012
Actual
2013
Budget
Y-T-D
Jun 30,2013
2014
Dept Request
2014
Mgr
Recommd
Dollar
Increase
(Decrease)
%
Increase
(Decrease)
101 Full-Time Employees Regular 395,312 380,216 398,816 190,006 399,565 399,565 749 0.19%
102 Full-Time Employees Overtime 514 633 200 0 200 200 0 0.00%
103 Part-Time Employees 14,664 14,937 14,795 7,128 14,937 14,937 142 0.96%
104 Temporary Employees Regular 0 0 0 0 0 0 0 N/A
121 PERA 29,443 29,046 30,001 14,292 30,055 30,055 54 0.18%
122 FICA 30,892 32,026 31,657 15,713 31,713 31,713 56 0.18%
135 City Benefit Contribution 63,920 61,942 69,880 30,499 67,980 67,980 (1,900)-2.72%
142 Unemployment Benefit Payments 11,224 0 0 0 0 0 0 N/A
151 Worker's Comp Insurance Prem 2,030 2,226 2,353 1,177 2,636 2,636 283 12.03%
Total Personal Services 548,000 521,026 547,702 258,814 547,086 547,086 (616)-0.11%
208 Books & Periodicals 0 0 200 0 1,500 1,500 1,300 650.00%
212 Motor Fuels & Lubricants 290 611 400 0 500 500 100 25.00%
221 Equipment Parts & Accessories 542 39 0 0 0 0 0 N/A
226 Clothing & personal equipment 0 0 250 0 250 250 0 0.00%
240 Small Tools and Minor Equip 557 0 400 0 400 400 0 0.00%
402 Repairs/Maint-Auto Equip 984 1,529 1,000 113 1,000 1,000 0 0.00%
403 Repairs/Maint-Misc. Equip 412 0 0 0 0 0 0 N/A
Total Supplies & Maintenance 2,786 2,179 2,250 113 3,650 3,650 1,400 62.22%
304 Engineering-Consulting 25,972 472 5,000 0 2,500 2,500 (2,500)-50.00%
307 Legal-Consulting 16,051 15,853 15,000 7,163 16,000 16,000 1,000 6.67%
319 Professional Services 19,295 28,017 30,000 1,000 30,000 30,000 0 0.00%
Total Professional Services 61,319 44,342 50,000 8,163 48,500 48,500 (1,500)-3.00%
City of Orono
2014 Line Item Budget
Building & Zoning
Personal Services
Supplies & Maintenance
Professional Services
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 54 of 68]
2011
Actual
2012
Actual
2013
Budget
Y-T-D
Jun 30,2013
2014
Dept Request
2014
Mgr
Recommd
Dollar
Increase
(Decrease)
%
Increase
(Decrease)
331 Travel Expenses 1,557 1,169 1,500 371 1,500 1,500 0 0.00%
340 General Advertising 0 0 0 0 0 0 0 N/A
415 Other Equipment Rentals 0 0 350 0 350 350 0 0.00%
433 Memberships 475 516 600 475 600 600 0 0.00%
437 Training & Development 5,134 2,083 4,200 2,101 4,200 4,200 0 0.00%
439 Meeting Expenses 220 163 500 0 500 500 0 0.00%
441 Licenses & Taxes 110 142 150 0 150 150 0 0.00%
Total Other Expenses 7,495 4,071 7,300 2,947 7,300 7,300 0 0.00%
619,600 571,618 607,252 270,037 606,536 606,536 (716)-0.12%Building & Zoning Total
Other Expenses
2014 Line Item Budget
Building & Zoning cont.
City of Orono
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 55 of 68]
2011
Actual
2012
Actual
2013
Budget
Y-T-D
Jun 30,2013
2014
Dept Request
2014
Mgr
Recommd
Dollar
Increase
(Decrease)
%
Increase
(Decrease)
303 Engineering-Retainer 0 0 0 0 0 0 0 N/A
304 Engineering-Consulting 47,132 12,418 30,000 8,074 30,000 30,000 0 0.00%
Total Professional Services 47,132 12,418 30,000 8,074 30,000 30,000 0 0.00%
47,132 12,418 30,000 8,074 30,000 30,000 0 0.00%
City of Orono
2014 Line Item Budget
Engineering
Professional Services
Engineering Total
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 56 of 68]
2011
Actual
2012
Actual
2013
Budget
Y-T-D
Jun 30,2013
2014
Dept Request
2014
Mgr
Recommd
Dollar
Increase
(Decrease)
%
Increase
(Decrease)
101 Full-Time Employees Regular 179,996 195,241 203,500 114,749 204,224 204,224 724 0.36%
102 Full-Time Employees Overtime 11,285 7,219 11,000 5,311 11,000 11,000 0 0.00%
121 PERA 14,491 14,296 15,551 8,593 15,604 15,604 53 0.34%
122 FICA 15,707 16,197 16,409 9,432 16,465 16,465 56 0.34%
135 City Benefit Contribution 37,849 40,584 42,974 17,074 38,260 38,260 (4,714)-10.97%
142 Unemployment Benefit Payments 0 0 0 0 0 0 0 N/A
151 Worker's Comp Insurance Prem 13,930 16,180 13,935 6,968 14,926 14,926 991 7.11%
Total Personal Services 273,258 289,716 303,369 162,126 300,479 300,479 (2,890)-0.95%
208 Books & Periodicals 33 130 0 146 0 (9)(9)N/A
212 Motor Fuels & Lubricants 41,252 30,650 45,000 16,519 45,000 43,393 (1,607)-3.57%
221 Equipment Parts & Accessories 17,125 14,586 15,000 9,683 15,500 14,541 (459)-3.06%
222 Vehicle Equipment & Parts 6,018 8,025 8,000 2,820 8,000 7,500 (500)-6.25%
224 Street Maint. Materials/Supply 47,543 26,482 36,000 9,722 24,900 34,112 (1,888)-5.24%
226 Clothing & personal equipment 8,816 2,648 5,500 851 4,500 4,358 (1,142)-20.76%
240 Small Tools and Minor Equip 582 2,187 1,000 35 1,000 859 (141)-14.10%
402 Repairs/Maint-Auto Equip 5,917 3,554 5,000 2,218 5,000 4,681 (319)-6.38%
403 Repairs/Maint-Misc. Equip 2,163 3,578 5,000 232 5,000 4,769 (231)-4.62%
404 Repairs/Maint-Bldgs/Grounds 954 6,445 0 756 0 (269)(269)N/A
408 Contracted Street Maint.16,693 10,926 17,000 0 17,000 16,297 (703)-4.14%
Total Supplies & Maintenance 147,095 109,212 137,500 42,981 125,900 130,232 (7,268)-5.29%
304 PW Engineering-Consulting 8,041 0 0 0 0 0 0 N/A
319 Professional Services 0 0 0 0 0 0 0 N/A
Total Professional Services 8,041 0 0 0 0 0 0 N/A
Personal Services
City of Orono
2014 Line Item Budget
Public Works Department
Supplies & Maintenance
Professional Services
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 57 of 68]
2011
Actual
2012
Actual
2013
Budget
Y-T-D
Jun 30,2013
2014
Dept Request
2014
Mgr
Recommd
Dollar
Increase
(Decrease)
%
Increase
(Decrease)
331 Travel Expenses 32 0 0 0 0 0 0 N/A
381 Gas & Electric 3,331 3,328 5,000 1,533 5,000 4,787 (213)-4.26%
386 Street Lighting 22,441 20,452 23,000 10,584 23,000 21,690 (1,310)-5.70%
415 Other Equipment Rentals 173 928 1,000 821 1,000 961 (39)-3.90%
433 Memberships 33 0 0 377 400 400 400 N/A
437 Training & Development 3,444 1,275 2,000 4,013 2,500 2,500 500 25.00%
441 Licenses & Taxes 68 280 200 43 200 200 0 0.00%
489 Other Miscellaneous Charges 123 0 250 0 250 250 0 0.00%
Total Other Expenses 29,645 26,262 31,450 17,371 32,350 30,788 (662)-2.10%
458,039 425,190 472,319 222,478 458,729 461,499 (10,820)-2.29%
City of Orono
2014 Line Item Budget
Public Works Department cont.
Other Expenses
Public Works Total
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 58 of 68]
2011
Actual
2012
Actual
2013
Budget
Y-T-D
Jun 30,2013
2014
Dept Request
2014
Mgr
Recommd
Dollar
Increase
(Decrease)
%
Increase
(Decrease)
101 Full-Time Employees Regular 10,894 11,135 19,410 5,074 19,507 19,507 97 0.50%
102 Full-Time Employees Overtime 0 132 0 30 0 0 0 N/A
103 Part-Time Employees 0 0 0 0 0 0 0 N/A
121 PERA 789 874 1,407 313 1,414 1,414 7 0.50%
122 FICA 867 959 1,485 357 1,492 1,492 7 0.47%
135 City Benefit Contribution 2,168 2,493 3,248 1,171 3,808 3,808 560 17.24%
151 Worker's Comp Insurance Prem 730 870 751 376 809 809 58 7.72%
Total Personal Services 15,447 16,463 26,301 7,320 27,030 27,030 729 2.77%
212 Motor Fuels & Lubricants 0 280 0 0 0 0 0 N/A
221 Equipment Parts & Accessories 421 96 1,000 45 1,000 1,000 0 0.00%
223 Bldg/Grounds Maint. Supplies 3,397 2,022 1,500 0 1,500 1,500 0 0.00%
403 Repairs/Maint-Misc. Equip 1,198 0 1,000 0 500 500 (500)-50.00%
404 Repairs/Maint-Bldgs/Grounds 41,114 41,535 30,910 9,698 30,910 31,000 90 0.29%
Total Supplies & Maintenance 46,129 43,933 34,410 9,743 33,910 34,000 (410)-1.19%
319 Professional Services 272 0 0 0 0 0 0 N/A
Total Professional Services 272 0 0 0 0 0 0 N/A
Personal Services
Supplies & Maintenance
Professional Services
City of Orono
2014 Line Item Budget
Parks
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 59 of 68]
2011
Actual
2012
Actual
2013
Budget
Y-T-D
Jun 30,2013
2014
Dept Request
2014
Mgr
Recommd
Dollar
Increase
(Decrease)
%
Increase
(Decrease)
331 Travel Expenses 0 0 0 0 0 0 0 N/A
381 Gas & Electric 415 353 550 168 550 550 0 0.00%
415 Other Equipment Rentals 3,155 2,984 3,500 273 3,400 3,400 (100)-2.86%
439 Meeting Expenses 30 0 0 0 0 0 0 N/A
441 Licenses & Taxes 580 0 0 290 0 0 0 N/A
489 Other Miscellaneous Charges 0 0 0 0 0 0 0 N/A
490 Contributions to Civic Org's 2,870 2,946 2,900 0 2,900 2,900 0 0.00%
Total Other Expenses 7,049 6,283 6,950 730 6,850 6,850 (100)-1.44%
68,898 66,680 67,661 17,793 67,790 67,880 219 0.32%
City of Orono
2014 Line Item Budget
Other Expenses
Parks Total
Parks cont.
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 60 of 68]
2011
Actual
2012
Actual
2013
Budget
Y-T-D
Jun 30,2013
2014
Dept Request
2014
Mgr
Recommd
Dollar
Increase
(Decrease)
%
Increase
(Decrease)
101 Full-Time Employees Regular 62,784 63,488 62,436 31,498 62,562 46,921 (15,515)-24.85%
103 Part-Time Employees 22,298 24,365 25,000 5,700 25,000 25,000 0 0.00%
104 Temporary Employees Regular 893 0 0 0 0 0 0 N/A
121 PERA 5,212 5,399 4,527 2,284 4,536 3,402 (1,125)-24.85%
122 FICA 5,815 6,019 5,211 2,564 5,148 3,952 (1,259)-24.16%
135 City Benefit Contribution 10,980 11,257 10,980 5,854 10,980 10,980 0 0.00%
142 Unemployment Benefit Payments 672 0 0 0 0 0 0 N/A
143 OPEB Expense 0 0 0 0 0 0 0 N/A
151 Worker's Comp Insurance Prem 1,360 1,480 1,407 704 1,885 1,548 141 10.02%
Total Personal Services 110,014 112,008 109,561 48,602 110,111 91,803 (17,758)-16.21%
201 Office supplies 581 489 300 43 300 300 0 0.00%
212 Motor Fuels & Lubricants 4,899 3,299 3,000 2,717 3,500 3,500 500 16.67%
221 Equipment Parts & Accessories 1,568 1,040 1,500 550 1,500 1,500 0 0.00%
223 Bldg/Grounds Maint. Supplies 2,648 3,698 3,500 4,897 3,500 3,500 0 0.00%
226 Clothing & personal equipment 110 202 0 0 125 125 125 N/A
240 Small Tools and Minor Equip 748 0 100 0 100 100 0 0.00%
401 Repairs/Maint-Office Equip 24 0 300 0 300 300 0 0.00%
402 Repairs/Maint-Auto Equip 442 13 400 0 400 400 0 0.00%
403 Repairs/Maint-Misc. Equip 5,958 1,271 5,000 2,852 5,000 5,000 0 0.00%
404 Repairs/Maint-Bldgs/Grounds 6,164 7,773 13,500 2,089 12,160 12,160 (1,340)-9.93%
Total Supplies & Maintenance 23,143 17,784 27,600 13,148 26,885 26,885 (715)-2.59%
City of Orono
2014 Line Item Budget
Golf Course
Personal Services
Supplies & Maintenance
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 61 of 68]
2011
Actual
2012
Actual
2013
Budget
Y-T-D
Jun 30,2013
2014
Dept Request
2014
Mgr
Recommd
Dollar
Increase
(Decrease)
%
Increase
(Decrease)
361 General Liability Ins 5,000 8,000 7,500 3,750 7,500 7,500 0 0.00%
362 Umbrella Liability Ins 1,000 1,500 1,500 750 1,500 1,500 0 0.00%
365 Boiler & Machinery Ins 300 300 300 150 300 300 0 0.00%
366 Property Insurance 2,310 2,300 2,300 1,150 2,300 2,300 0 0.00%
367 Equipment Floaters Ins (1,020)290 300 150 300 300 0 0.00%
368 Automotive Insurance 370 370 370 185 370 370 0 0.00%
369 Dram Shop Insurance 563 563 560 563 560 560 0 0.00%
Total Insurances 8,523 13,323 12,830 6,698 12,830 12,830 0 0.00%
312 Bank Fees 3,134 833 0 456 0 1,000 1,000 N/A
319 Professional Services 0 0 0 0 1,000 0 0 N/A
321 Telephone 1,802 1,965 2,000 880 2,000 2,000 0 0.00%
331 Travel Expenses 0 0 0 0 0 0 0 N/A
340 General Advertising 3,863 1,997 1,000 238 1,000 1,000 0 0.00%
352 Printing & Publishing 46 83 100 72 100 100 0 0.00%
381 Gas & Electric 8,024 7,971 8,000 2,411 8,000 8,000 0 0.00%
415 Other Equipment Rentals 7,186 7,301 7,300 3,453 7,300 7,300 0 0.00%
433 Memberships 705 615 250 548 250 250 0 0.00%
437 Training & Development 275 275 0 0 0 0 0 N/A
440 Special Equipment Replacement 0 0 0 0 0 0 0 N/A
441 Licenses & Taxes 512 468 500 237 500 500 0 0.00%
489 Other Miscellaneous Charges 0 0 0 92 0 0 0 N/A
Total Other Expenses 25,545 21,509 19,150 8,386 20,150 20,150 1,000 5.22%
City of Orono
2014 Line Item Budget
Golf Course cont.
Insurances
Other Expenses
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 62 of 68]
2011
Actual
2012
Actual
2013
Budget
Y-T-D
Jun 30,2013
2014
Dept Request
2014
Mgr
Recommd
Dollar
Increase
(Decrease)
%
Increase
(Decrease)
090 PURCHASES FOR RESALE (170)0 0 0 0 0 0 N/A
091 Beer For Resale 1,351 1,299 1,400 1,136 1,400 1,400 0 0.00%
092 Soft Drinks For Resale 2,188 2,786 2,500 2,877 2,500 2,500 0 0.00%
093 Concessions For Resale-Txbl 1,533 1,668 1,500 789 1,500 1,500 0 0.00%
094 Concessions For Resale-NonTax 0 0 0 0 0 0 0 N/A
095 Pro Shop Items For Resale 761 1,367 1,500 675 1,500 1,500 0 0.00%
099 Other For Resale 0 0 0 0 0 0 0 N/A
Total Purchases for Resale 5,662 7,121 6,900 5,476 6,900 6,900 0 0.00%
172,887 171,746 176,041 82,311 176,876 158,568 (17,473)-9.93%
Purchases for Resale
Golf Course Total
Golf Course cont.
City of Orono
2014 Line Item Budget
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 63 of 68]
2011
Actual
2012
Actual
2013
Budget
Y-T-D
Jun 30,2013
2014
Dept Request
2014
Mgr
Recommd
Dollar
Increase
(Decrease)
%
Increase
(Decrease)
102 Full-Time Employees Overtime 20,217 22,045 25,000 8,889 25,000 25,000 0 0.00%
121 PERA 2,773 2,794 3,400 1,243 3,800 3,800 400 11.76%
122 FICA 228 255 300 114 360 360 60 20.00%
135 City Benefit Contribution 66 72 0 0 0 0 0 N/A
Total Personal Services 23,284 25,166 28,700 10,247 29,160 29,160 460 1.60%
304 Engineering-Consulting 92,706 38,984 73,000 5,955 25,000 25,000 (48,000)-65.75%
307 Legal-Consulting 15,339 9,314 10,000 4,222 10,000 10,000 0 0.00%
319 Professional Services 280 0 1,000 0 0 0 (1,000)-100.00%
800 Special Projects, Contingency 0 2,500 0 0 0 0 0 N/A
Total Professional Services 108,325 50,798 84,000 10,176 35,000 35,000 (49,000)-58.33%
131,609 75,964 112,700 20,423 64,160 64,160 (48,540)-43.07%
City of Orono
2014 Line Item Budget
Special Services -Consulting & Police
Personal Services
Professional Services
Special Services-Consulting & Police Total
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 64 of 68]
2011
Actual
2012
Actual
2013
Budget
Y-T-D
Jun 30,2013
2014
Dept Request
2014
Mgr
Recommd
Dollar
Increase
(Decrease)
%
Increase
(Decrease)
101 Full-Time Employees Regular 0 0 0 0 0 0 0 N/A
Total Personal Services 0 0 0 0 0 0 0 N/A
304 Engineering-Consulting 0 0 0 0 0 0 0 N/A
319 Professional Services 0 0 0 0 0 0 0 N/A
Total Professional Services 0 0 0 0 0 0 0 N/A
489 Other Miscellaneous Charges 0 0 0 0 0 0 0 N/A
Total Other Expenses 0 0 0 0 0 0 0 N/A
510 Land 0 0 0 0 0 0 0 N/A
720 Operating Transfers 230,000 234,500 384,725 0 400,000 400,000 15,275 3.97%
Total Capital & Transfers 230,000 234,500 384,725 0 400,000 400,000 15,275 3.97%
800 Special Projects, Contingency 7,402 20,561 40,000 9,056 78,497 124,400 84,400 211.00%
Total Contingency Items 7,402 20,561 40,000 9,056 78,497 124,400 84,400 211.00%
237,402 255,061 424,725 9,056 478,497 524,400 99,675 23.47%
5,607,204 5,457,646 7,348,632 3,014,131 7,328,438 7,333,627 (15,005)-0.20%
City of Orono
2014 Line Item Budget
Contingency Items
Special Projects-Contingencies Total
GENERAL FUND TOTAL
Special Projects-Contingencies
Personal Services
Professional Services
Other Expenses
Capital & Transfers
Item #04 - CC Agenda - 09/09/2013
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[Page 65 of 68]
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Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 66 of 68]
P
A RESOLUTION TO ADOPT THE
PRELIMINARY 2014 GENERAL FUND BUDGET
BE IT RESOLVED, by the City Council of the City of Orono, County of Hennepin,
Minnesota that the preliminary 2014 General Fund budget is determined to be as follows:
ESTIMATED REVENUES
Taxes - General $3,946,260
Licenses and Permits 331,600
Intergovernmental 203,220
Charges for Services 2,493,350
Fines and Forfeits 160,500
Interest Income 45,500
Recreation Fees 120,000
Miscellaneous 33,200
TOTAL $7,333,630
APPROPRIATED EXPENDITURES
General Government $1,014,963
Public Safety 4,820,385
Street Maintenance 461,499
Parks and Recreation 226,448
Engineering - Unallocated 30,000
Reimbursable Expenditures 64,160
Special Projects and Contingency 124,400
Capital Outlay 191,775
Transfers to Other Funds 400,000
TOTAL $7,333,630
Adopted by the City Council of the City of Orono, Minnesota at a regular meeting
held September 9, 2013.
ATTEST:
____________________________________ ____________________________________
Rachel Dodge, City Clerk Lili Tod McMillan, Mayor
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 67 of 68]
A RESOLUTION ADOPTING THE PRELIMINARY 2013
TAX LEVY COLLECTIBLE IN 2014
BE IT RESOLVED, by the City Council of the City of Orono, County of Hennepin,
Minnesota, that the following sums be levied for the current year, collectible in 2014 upon the
taxable property in the City of Orono, for the following purposes:
General Fund - Operating $3,946,260
Big Island Vets Camp Bond 2005 - HRA 210,000
G.O Improvement Bond 2008 199,200
GO Improvement Refunding Bond 2009 2,980
G.O. Improvement Bond 2010 343,320
TOTAL ALL LEVIES $4,701,760
The City Clerk is hereby instructed to transmit a certified copy of this resolution to the
County Auditor of Hennepin County, Minnesota.
Adopted by the City Council of the City of Orono, Minnesota at a regular meeting held
September 9, 2013.
ATTEST:
______________________________ ______________________________
Rachel Dodge, City Clerk Lili Tod McMillan, Mayor
Item #04 - CC Agenda - 09/09/2013
Presentation - Preliminary 2014 Budget and Tax Levy
[Page 68 of 68]
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Item #07 - CC Agenda - 09/09/2013
Navarre Street Lights - Design Service Proposals
[Page 1 of 6]
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[Page 2 of 6]
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[Page 6 of 6]
Item #08 - CC Agenda - 09/09/2013
Pay Request No. 3 - Willow Drive Reconstruction Project
[Page 1 of 5]
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[Page 2 of 5]
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Flail Mower Replacement [Page 1 of 2]
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Flail Mower Replacement [Page 2 of 2]
Item #10 - CC Agenda - 09/09/2013
Golf Course Volunteers - Request for Additional Funds [Page 1 of 8]
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Golf Course Volunteers - Request for Additional Funds [Page 7 of 8]
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Golf Course Volunteers - Request for Additional Funds [Page 8 of 8]
Item #11 - CC Agenda - 09/09/2013
Donation - Outlot D Sugar Woods and Aerial Photographs
[Page 1 of 2]
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[Page 2 of 2]
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Engagement Agreement [Page 1 of 7]
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Licenses & Permits [Page 1 of 9]
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