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Home My WebLink About02-27-2012 Council Packet PUBLIC ATTENDANCE MEETING DATE :�^- -�� COUNCIL ❑ PLANNING COMMISSION ❑ OTHER Assistive Listening Device available upon request. Please complete the following information for City records. PRESENT FOR(from agenda) NAME (please print) ADDRESS NAME OR NUMBER �. �.,��.��J 1�`��`� �'�,�-� wtiU i �-�- l�, L'�� z. � < ��-_ � � �-- .� �_ � y � : _X�� i 'L,.i�� , __� �� '�` � �� `�i t �C�. � � �' ��► 3. y � f 4. ''; � ,,,-, ��/' n ; � h' �' , _ .. _ � 5. , ' �.��--��-1 aL��'��'`�` �i�. i � � 1 v��.� �� c� . .� j"' 6. _ ��.[., e �C J�� , l�`1r_ �.� 7. " �� 8. 9. 10. 11. 12. 13. 14. 15. V:\(LEGAL FORMS)\(FORMS)\PUBLIC ATTENDANCE.DOC Agenda for Council Meeting Set for Monday, February 27, 2012, 7:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 Directions: www.yahoo.com/maps - 952-249-4600 / www.ci.orono.mn.us Roll Call Pledge of Allegiance Approval of Agenda 1. Consent Agenda – Consent agenda items, including (*) asterisk items, are considered to be routine items to be enacted upon by one motion by the City Council under this section of the agenda. Items on the Consent Agenda are reviewed in total by the City Council and may be approved through one motion with no further discussion by the Council. Any item may be removed by any Council Member, staff member or person from the public for separate consideration. If you wish to remove any item from the Consent Agenda, please state the item number and description of the item. Memos regarding each of the Agenda items are available in the Public Packet - located in the lobby near the sign in sheet. Approval of Minutes * 2. Regular Council Meeting of February 13, 2012 Recognition 3. Life Saving Award – Gabriel Jabbour and Jim Theisen – Resolutions Presentation 4. Highway 12 Bypass Project Big Island Park Report – Gabriel Jabbour, Custodian Planning Commission Comments – Loren Schoenzeit, Representative Public Comments – (Limit 5 Minutes Per Person) This is an opportunity for the public to address matters not on the agenda. The council will not engage in discussion or take action on items presented at this time. However, the council may refer issues to staff for follow up or consideration at a future meeting. Speakers should state their name and home address at the podium before speaking. Planning Department Report 5. Navarre Community Initiative Update 6. 11-3503 City of Orono, Zoning Code Text Amendment: Dock Rental – Ordinance * 7. 12-3539 Surya and Anthony Rochel, 125 Turnham Road – Variance and Conditional Use Permit – Resolution * 8. 12-3540 Charles Truwit and Paula Picard, 1105 Ferndale Road West – Variances and Conditional Use Permit – Resolution 9. Planning Commission Appointments City Engineer’s Report 10. Bid Award – Street Maintenance Materials Bid 2012 11. Wayzata Boulevard Sanitary Sewer Project – Bid Award 12. Carman Bay Shoreline Restoration Project – Review Grant Acceptance Documents 13. Stubbs Bay Ravine Stabilization Project – Change Order No. 1 14. Orono Orchard Road Project Update 15. Approve Rehabilitation of Lift Station #1 (1302 Shoreline Drive) and Grinder Station #1 (2635 North Shore Drive) 16. Purchase Global Positioning System (GPS) Agenda for Council Meeting Set for Monday, February 27, 2012, 7:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 Directions: www.yahoo.com/maps - 952-249-4600 / www.ci.orono.mn.us Sign up for email notifications at www.ci.orono.mn.us – follow links for Stay Connected & Email Notifications Mayor/Council Report City Administrator's Report 17. 2011 General Fund Budget Adjustments 18. Hennepin Sports Equipment Grant Application – Crystal Bay Playground 19. Authorization for Disposal of Weapon City Attorney's Report 20. Licenses & Permits Kennel License Massage Therapy Renewal License * 21. Bills Adjournment Upcoming Issues and Events 2012 02/27 – Council Work Session, Monday, 4:30 p.m. 02/27 – Council Meeting, Monday, 7:00 p.m. 02/28 – Fire Advisory Board, Tuesday, Fire Station 1, 8:00 a.m. 03/07 – Planning Commission Work Session, Wednesday, 5:30 p.m. 03/12 – Council Meeting, Monday, 7:00 p.m. 03/19 – Planning Commission Meeting, Monday, 6:30 p.m. (Council Liaison – Mayor McMillan) 03/26 – Council Work Session, Monday, 5:00 p.m. 03/26 – Council Meeting, Monday, 7:00 p.m. 04/04 – Planning Commission Work Session, Wednesday, 5:30 p.m. 04/09 – Council Meeting, Monday, 7:00 p.m. 04/16 – Planning Commission Meeting, Monday, 6:30 p.m. (Council Liaison – Dave Rahn) 04/18 – Local Board of Appeal and Equalization, Wednesday, 7:00 p.m. 04/23 – Council Meeting, Monday, 7:00 p.m. 04/28 – Spring Cleanup Day, Saturday, 8:00 a.m.-2:00 p.m. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 13, 2012 7:00 o’clock p.m. _____________________________________________________________________________________ Page 1 of 22 ROLL CALL The Orono City Council met on the above mentioned date with the following members present: Mayor Lili Tod McMillan, and Council Members Cynthia Bremer, Doug Franchot, Aaron Printup, and David Rahn. Representing Staff were City Administrator Jessica Loftus, City Clerk Lin Vee, Finance Director Ron Olson, Assistant City Administrator of Long-Term Strategic Planning Michael Gaffron, Planning Coordinator Melanie Curtis, Planner Ben Gonzola, City Attorney Soren Mattick, City Engineer David Martini, and Recorder Jackie Young. Mayor McMillan called the meeting to order at 7:00 p.m. followed by the Pledge of Allegiance. APPROVAL OF AGENDA Item Nos. 15 – 18 were added to the Consent Agenda. Franchot moved, Rahn seconded, to approve the Consent Agenda as amended. VOTE: Ayes 5, Nays 0. APPROVAL OF MINUTES *2. COUNCIL WORK SESSION OF JANUARY 23, 2012 Franchot moved, Rahn seconded, to approve the minutes of the Orono City Council work session of January 23, 2012, as submitted. VOTE: Ayes 5, Nays 0. *3. REGULAR COUNCIL MEETING OF JANUARY 23, 2012 Franchot moved, Rahn seconded, to approve the minutes of the Orono City Council meeting of January 23, 2012, as submitted. VOTE: Ayes 5, Nays 0. PRESENTATION 4. WESTONKA SCHOOLS UPDATE – KEVIN BORG, SUPERINTENDENT Kevin Borg addressed the City Council regarding the academic and financial progress they have made over the past year at the Westonka School District. The Westonka School District this past year ranked fourth in math and fifth in reading on the MN Comprehensive Assessment. Borg noted there are over 340 school districts in the state of Minnesota. In 2008, Shirley Hills Primary School was recognized as a Blue Ribbon School and approximately one month ago Hilltop School was nominated for the Blue Ribbon School award. The Westonka School District's current focus is how a student's studies can be personalized and geared towards the 21st Century. The school's efforts are focused on instruction relating to a student's ability and interest as well as looking at 21st Century skills such as problem solving, critical thinking, creative thinking, and communication skills. Item #02 - CC Agenda - 02/27/2012 Approval of Council Minutes 02/13/2012 [Page 1 of 22] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 13, 2012 7:00 o’clock p.m. _____________________________________________________________________________________ Page 2 of 22 (4. WESTONKA SCHOOLS UPDATE, Continued) This past year the Westonka School District received a clean audit and was presented with the Finance Award from the State of Minnesota. In addition, Moody’s has assigned the District an AA2 rating, with only two other school districts having a stronger rating in the state. Borg stated their successful efforts at the District in large part are due to the support of the community. This past year brought forward a renewal of the levy and two bond projects. The related projects include deferred maintenance projects, such as roofs, parking, and mechanical systems, locker rooms, safety, and improvements to the entrances of the buildings and technology infrastructure. This past week the Board approved the sale of the bond, with the City receiving an extremely low interest rate at 2.1 percent. The low interest rate means that the levy will be 3.7 million dollars less than what was being communicated to the taxpayers in August, which is about a 17 percent reduction in the projected cost. The District’s credit rating also assisted in obtaining that low interest rate. Borg noted the School Board has interviewed construction managers and have hired Kraus-Anderson to oversee the work. They expect the project to take three years, with construction likely commencing in 2013. Borg indicated he is here to answer any questions the City Council would have. Rahn noted on the school's website they have a facilities update tab, and asked whether they plan to have updated information available to the residents on the various projects. Borg indicated that the project study reports will be included on the website, which will allow the taxpayers to see the items on the original project list and then the costs associated with those projects. Rahn commented that would be a good financial aid to the residents. Rahn asked whether Superintendent Bord has any insight into who the new varsity football coach will be. Borg stated they will be interviewing this spring for a new head football coach. McMillan noted the school's math scores drop off as the students get older, and asked what could be done to help keep those scores up. Borg noted Minnesota recently received a waiver in the No Child Left Behind requirements and concurred that math tends to become more difficult as they progress through the grades. The test scores in Grade 3 show that 91 percent of the students are proficient, which drops down to 70 percent in 11th grade. As it relates to Westonka, Grade 3 ranks first in the state and Grade 11 ranks eighth in the state. Borg noted the math and reading scores do drop off throughout the entire state since students are likely not placing a high priority on math as they age. The Westonka School District is offering more advanced classes this year and that he is hopeful more students will take advantage of those classes. Borg indicated he would be happy to answer any questions the Council may have throughout the year and thanked the City Council for their time this evening. McMillan noted just under 50 percent of the Orono households are located in the Westonka School District. McMillan thanked Superintendent Borg for his progress report. Item #02 - CC Agenda - 02/27/2012 Approval of Council Minutes 02/13/2012 [Page 2 of 22] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 13, 2012 7:00 o’clock p.m. _____________________________________________________________________________________ Page 3 of 22 5. HENNEPIN COUNTY NORTH ARM PUBLIC ACCESS AIS PREVENTION SIGNAGE PILOT PROJECT – TONY BROUGH Tony Brough stated he is with the Hennepin County Environmental Services, Lake Improvement Program, which has the responsibility to handle navigational hazards. Last year they experienced plenty of issues due to the high water levels. HCES has responsibility for all of the major channels on Lake Minnetonka and they oversee dredging and rip-rapping, as well as monitoring numerous fishing areas throughout Lake Minnetonka and two public accesses. Approximately five years ago he started researching and applying for grants to help monitor the spread of AIS. Those efforts have now paid off and HCES has been able to hire a community based social researcher to assist in their efforts. Community based social marketing is used in a lot of things but it has never really been used in connection with public accesses before. Community based social marketing tends to look at people’s behaviors, identify the barriers, and then develop strategies to deal with the issues. The group conducted a significant amount of research on AIS, and as a result of those efforts, have developed some signage they believe will help raise people's awareness on AIS. Brough displayed the proposed signage for the accesses. Brough indicated he is open to suggestions and feedback on the signage and that they are still in the design mode. At this time the signs have not yet been ordered but they will be in the near future since they would like to have the signs erected by fishing opener. McMillan commented in her view this is a very smart approach. Printup stated the new signage should be helpful. Brough stated they will evaluate the results after the signs have been erected for a few months. Bremer asked whether there will be any flyers available to distribute. Brough stated to his knowledge there will not be flyers. Brough commented this program will only be effective if they approach it with education at a community level. The HCES does have an education outreach division, which will also have a part in this project. If the signage is effective, the HCES is hoping the AIS situation will improve somewhat. Brough noted the signage will not be a 100 percent solution since there are a number of different access points on Lake Minnetonka but that it is a start. LMCD REPORT – ANDREW McDERMOTT, REPRESENTATIVE McDermott reported that the Sheriff's Office has banned cars and SUVs out on Lake Minnetonka due to the thin ice. Snowmobiles are still allowed. They are experiencing some difficulty keeping the snow fences up due to the lake of snow and thin ice. The LMCD has agreed to purchase a new harvester this year and it should be delivered sometime in early to mid summer. The LMCD did hold a number of meetings regarding the harvester and concluded that it is one part of the milfoil program. The LMCD did speak with a number of different states and universities and most of them have a combination of chemicals and harvester program. They find that the Item #02 - CC Agenda - 02/27/2012 Approval of Council Minutes 02/13/2012 [Page 3 of 22] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 13, 2012 7:00 o’clock p.m. _____________________________________________________________________________________ Page 4 of 22 (LMCD REPORT, Continued) chemicals work well the first year but that the milfoil comes back in years two and three. McDermott stated since the LMCD does not foresee funding the chemical treatments indefinitely, harvesting will need to be part of the program to keep the lake free of milfoil. McDermott reported the LMCD has hired an employment agency to provide AIS inspections during the summer. The state also performs inspections. The majority of the inspections are done on the weekends. The LMCD is also compiling an inventorying of car trailer stalls. They have gone out with GPS coordinates to identify the stalls and arrived at 517. McDermott indicated the LMCD does not foresee any new developments regarding access points on the lake. McDermott stated one issue that has been raised by a number of people is the low water elevation of Lake Minnetonka, which could be a problem this spring. The LMCD has put a chart together to show the typical water elevations since 1902. In 1935, during the drought year, it was down to 923’ and last year it was at 928’. It is currently around 928’. If there is no snow or spring rains, there will be a low water emergency, which would mean that people could extend their docks out further into the lake. McDermott noted the current water level is not as low as the low water elevation experienced in the 1980s during the drought. Rahn asked whether the dam could be opened to bring the water back in. McDermott stated it is possible to open the dam back up if the creek elevation rises. PLANNING COMMISSION COMMENTS – DENISE LESKINEN, REPRESENTATIVE Leskinen stated she had nothing to report but would be available for questions. PUBLIC COMMENTS None PLANNING DEPARTMENT REPORT *6. #10-3440 ROBERT AND MARY SANSEVERE, 745 ORCHARD PARK ROAD – VARIANCE EXTENSION – RESOLUTION NO. 6110 Franchot moved, Bremer seconded, to adopt RESOLUTION NO. 6110, a Resolution Granting an Extension of the Variance Established Per Resolution No. 5913, for the property located at 745 Orchard Park Road. VOTE: Ayes 5, Nays 0. Item #02 - CC Agenda - 02/27/2012 Approval of Council Minutes 02/13/2012 [Page 4 of 22] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 13, 2012 7:00 o’clock p.m. _____________________________________________________________________________________ Page 5 of 22 *7. #11-3527 JASON AND JODY SMITH, 2690 RAINEY ROAD – VARIANCE – RESOLUTION NO. 6111 Franchot moved, Bremer seconded, to adopt RESOLUTION NO. 6111, a Resolution Granting a Variance to Municipal Zoning Code 78-420 (b) for the property located at 2690 Rainey Road. VOTE: Ayes 5, Nays 0. 8. #12-3539 SURYA AND ANTHONY ROCHEL, 125 TURNHAM ROAD – VARIANCES AND CONDITIONAL USE PERMIT Planner Ben Gozola stated the subject property is located in the western portion of the community and south of the Luce Line Trail and south of Turnham Road. There is a shared driveway off of Turnham Road, parallel to the Luce Line, which services another property before it goes down to the subject property. Gozola displayed an aerial photo of the subject project and pointed out that there is a smaller home to the north and some fairly substantially sized homes to the east and southeast. There is a small shed on the property and a large clearing in front of the existing home. In addition, there is a large wetland in the front. Gozola stated the next slide shows the existing conditions on the lot. The dotted line indicates the required setbacks on the property given the zoning classification of RR-1A. The two structures on the property are nonconforming. The property is subdivided into two lots, which would be combined as a component of the project. There is also some potential flooding associated with the wetland in the spring, which has resulted in the conditional use permit request. Gozola noted the applicant has updated his survey to show a revised driveway configuration. The unrevised survey correctly depicts the trees and the proposed grading on the site. As it relates to the 14 criteria code requirements, this request does meet those requirements. The area is guided and zoned for single-family homes. The applicant is proposing to raze the existing house and construct a new residence. The small size of the lot is a unique characteristic since this is a five acre district. Staff is recommending approval of the lot area variance. As it relates to the CUP, there is a code interpretation issue. Gozola stated in reviewing applications, he typically uses the City's historic interpretation, but when the historic interpretation can put the City in a bad position if challenged, he must address those issues in his report. He then examined the four sections of the code that deal with land alteration. Section 966 is entitled prohibition, which basically says that a person cannot move dirt in Orono without a CUP. If the ground is elevated, the existing grade is altered, or the shoreline is modified, the City requires a CUP. Section 967 sets out an exemption to the CUP requirement for land alteration activities in that normal and customary grading approved as part of a building permit can be administratively approved by the building inspector. However, if a person is doing normal grading on a lot without a building permit, they are required to get a CUP. If the applicant is proposing unusual land alterations, the building inspector has the right to say that he/she cannot approve the building permit and that the applicant must apply for a conditional use permit. And finally, if the building inspector is in doubt of anything, it can be referred back for a CUP. The final two sections governing land alteration relate to riprap and alterations near the shoreline. The permit section requires that accurate documentation must be provided. Item #02 - CC Agenda - 02/27/2012 Approval of Council Minutes 02/13/2012 [Page 5 of 22] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 13, 2012 7:00 o’clock p.m. _____________________________________________________________________________________ Page 6 of 22 (8. #12-3539 SURYA AND ANTHONY ROCHEL, 125 TURNHAM ROAD, Continued) The usual interpretation based on the wording of the ordinance suggests the City's responsibility is to judge the potential impacts of the proposed fill but not give consideration to "why" the fill is being introduced. In other words, whether the fill is necessary or not should be of no concern to the City as the landowner should be free to determine the need. The City's only responsibility is to fully review the potential impacts of the desired fill and only approve the changes if no impacts are identified. Gozola stated the historic reading of the code conducts that analysis but then it goes on to ask whether the fill is really necessary. Absent the requested grading change, the question is asked as to whether the applicant could choose a different building location or a different style residence. Gozola stated he did not find within the code any indication that those questions be asked. The historic interpretation was drawn from the definitions in the zoning code. Existing ground level is the existing grade of the property, which folds into the definitions for building height and basement, each of which talks about specifically ignoring grading changes when determining either. The land alteration CUP sections do not require the landowner to show what they propose to construct and by code the CUP is really just a mechanism to show where they will be moving dirt and how they propose to do the land alteration. Gozola stated if the Council approves a land alteration CUP, by definition they will be authorizing a new existing grade for the property. Gozola stated as it relates to tonight's application, the review is strictly based on the CUP criteria and does not question whether the fill is really necessary. Staff instead focused on all of the potential impacts that could be created on the property. The Planning Commission considered the historic interpretation and found that the recommended review approach, based on the wording of code, is appropriate in this case. However, the Commission also recommended that the City Council look at the land alteration provisions at some point in the future to determine whether changes should be made to the language. Gozola stated based upon that historic interpretation, Staff and the Planning Commission reviewed the code requirements and found that all 14 criteria are met by the applicant. Staff has found that the land alterations will not create any nuisances or negative impacts on traffic or lighting. Private well and septic facilities will serve the site. Staff does not see this project as being a detriment to public health, safety and welfare. The application was reviewed by looking at compatibility, screening, character, and environmental impact. As it relates to compatibility, Staff looked at whether the proposed grade is appropriate. Staff did not find any evidence that the adjacent land will be impacted. Staff found that the resulting building heights will be substantially similar to the existing conditions on the property and that the home needs to be centrally located on the property. Gozola noted there will be 250 feet separation from other homes in the area. With regard to character, Staff needed to determine whether the change in grade would have a negative impact. Staff has found that the proposed grading will not change the use on the site and will tie into the existing contours on the adjacent lands so a large retaining wall is not required. The removal of trees is not prohibited by code and screening is not required between single-family homes in Orono. The City does not have any tree preservation requirements in this area. Staff does not view the tree removal as a Item #02 - CC Agenda - 02/27/2012 Approval of Council Minutes 02/13/2012 [Page 6 of 22] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 13, 2012 7:00 o’clock p.m. _____________________________________________________________________________________ Page 7 of 22 (8. #12-3539 SURYA AND ANTHONY ROCHEL, 125 TURNHAM ROAD, Continued) unique character change. While Staff does acknowledge that a number of trees will be removed, they did not see it as a conflict since tree removal is permitted. After reviewing all the criteria, both Staff and the Planning Commission have found that all the criteria have been met and are recommending approval with conditions of the application. Gozola noted a number of neighbors had expressed concerns at the Planning Commission meeting. The neighbor directly to the north expressed concerns regarding the potential impacts to the shared driveway, specifically as it relates to ruts and erosion, and requested that those be controlled and fixed. A currently damaged culvert between the two properties will be fixed and designed better to handle runoff. Other neighbors expressed similar concerns regarding the driveway. To address those concerns, it was recommended that an escrow be required. The City Attorney, however, has expressed some concern regarding the escrow and the City's ability to require it in this situation. Mattick stated typically the City will require an escrow to ensure that certain public improvements are completed. Mattick noted this is not a public street and is an easement on someone else's property. Mattick indicated he has not seen other cities in the past get involved in private disputes. Mattick stated in this case the City would be holding money to fix a problem that is not on City property and that he has a concern about how that will be administered. As it relates to Item Number 10, the language currently reads “the applicant is strongly encouraged to provide protection to users of the Luce Line trail during all construction activities (obtain approval to erect temporary signage on both sides of the shared driveway on the Luce Line to warn users of the potential construction traffic).” Mattick indicated his position would be that the City either require the signage or not, and that his recommendation would be to eliminate language stating “strongly encouraged” as part of condition 10. McMillan commented she is not sure whether any type of signage would be allowed by Three Rivers and that they will have to be contacted if any signage is erected on the trail. Gozola stated that was the discussion at the Planning Commission level and that is how they arrived at the language “strongly encourage” as part of the condition. Rahn asked how one party would protect themselves from the other with a shared driveway. Mattick noted the applicant still gets to use the access, and that if the driveway is damaged, the neighbor has the right to approach the applicant and ask for repairs. Mattick indicated he is not sure how the City would make those determinations and then determine how much money is required. Rahn concurred that it is outside the City’s scope, and that if the two parties cannot work it out, it would become a legal situation between the two neighbors. Mattick stated it is his assumption that the neighbors will monitor the situation and that he is not aware of the quality of the access or the road at the present time. Rahn asked whether primary and secondary septic sites can overlap. Item #02 - CC Agenda - 02/27/2012 Approval of Council Minutes 02/13/2012 [Page 7 of 22] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 13, 2012 7:00 o’clock p.m. _____________________________________________________________________________________ Page 8 of 22 (8. #12-3539 SURYA AND ANTHONY ROCHEL, 125 TURNHAM ROAD, Continued) Gaffron stated since the secondary site is outside the rock bed, it probably is not an issue. A typical failure would be in the interface between the rock and the sand, and that in his view it is not an issue. McMillan asked whether there should be a condition that once the new residence is constructed, that the old residence be removed. Gozola stated typically there is a code provision that only allows for one dwelling per parcel. McMillan commented it would not hurt to include that as a condition. McMillan asked when the wetland buffer would be triggered. Gozola indicated the buffer requirement is being triggered given the amount of dirt being moved. McMillan asked if the applicant simply grades the new building pad and does not construct a new residence for a couple of years, whether that would be acceptable. Gozola stated the CUP is not attached to their future actions. Given the way the applicant is proposing to move the dirt, the existing house will need to be removed. If the house remains, they would have to meet all the CUP conditions, which includes establishment of the buffer. Gozola displayed the reconfiguration of the driveway on the overhead. Gozola noted the applicant would like to add a turnaround in front of the house. Gozola noted hardcover is not regulated on this property and the turnaround would not change the proposed grading. Rahn asked whether conditions number nine and number ten would be eliminated. Bremer stated number nine would be eliminated and then the condition requiring the existing home be removed will be added. McMillan commented she would also be okay with elimination of condition number ten. Rahn moved, Bremer seconded, Application #12-3539, Surya and Anthony Rochel, 125 Turnham Road, to direct Staff to prepare an approval resolution, with the elimination of Item Nos. 9 and 10, and with the addition of the condition that the existing home be removed prior to the certificate of occupancy being issued. VOTE: Ayes 5, Nays 0. 8:00 P.M. - HRA ANNUAL MEETING Bremer moved, Franchot seconded, to recess the City Council meeting and to open the HRA meeting. VOTE: Ayes 5, Nays 0. (The Orono City Council meeting was recessed from 8:01 p.m. to 8:03 p.m.) Bremer moved, Franchot seconded, to reopen the City Council meeting. VOTE: Ayes 5, Nays 0. Item #02 - CC Agenda - 02/27/2012 Approval of Council Minutes 02/13/2012 [Page 8 of 22] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 13, 2012 7:00 o’clock p.m. _____________________________________________________________________________________ Page 9 of 22 9. #12-3540 CHARLES TRUWIT AND PAULA PICARD, 1105 FERNDALE ROAD WEST – VARIANCES AND CONDITIONAL USE PERMIT Charles Truwit, Applicant, was present. Curtis stated in 2009, the property owners applied for and received approval to redevelop the subject property in order to make it more saleable. The property owners have received annual renewals of those applications. The applicants have an interest in purchasing the property. With the exception of a few cosmetic changes to the property, they wish to construct what was initially approved. The applicants are proposing to slightly increase the size of the proposed footprint by 19 square feet over the previous approval. The proposed home consists of 3,409 square feet of structural coverage. A second floor continues to be proposed over a portion of the house, although the applicants are proposing to move it further west for a more central location. The change results in less massing for the adjacent lot. Also being requested is an increase in hardcover from 30.1 percent approved hardcover to 36 percent within the 0-75 foot zone. The hardcover numbers were recently adjusted by the applicant. The increase in hardcover being requested is primarily to allow a tear drop configuration of the driveway. The Planning Commission voted in January to recommend approval of a CUP and to recommend denial of the increase in hardcover. The Planning Commission had recommended approval of the hardcover variances with the removal of the proposed tear drop driveway. Curtis stated the colored overhead view reflects the Planning Commission’s recommendation relating to the driveway. The Planning Commission recommended approval of the existing hardcover for the driveway with the exception of the green and red areas as well as the addition of hardcover to provide access to the front door. In addition, the Planning Commission recommended approval of the lot area and lot width variances, approval of the requested side yard setback variance, approval of the requested 75- foot lake setback variances, and approval of the CUP for grading within 75 feet of OHWL. Staff recommends approval of hardcover totaling 8,028 square feet total. The Planning Commission’s recommendation adds 563 square feet of additional hardcover for a total of 32.2 percent. The applicants have agreed to plant additional shrubs or trees to screen the proposed lakeside deck. Staff continues to recommend approval of the inclusion of a vegetative, shoreline buffer to infiltrate stormwater runoff along the southwest lakeshore area in the place of the proposed sod as illustrated on the landscape plan. The Council should discuss the various elements of the application and determine an appropriate level of hardcover for the property. In addition, the applicant should be required to provide a revised plan and revised survey prior to final Council approval. Rahn asked when Staff recommends approval of the 32.2 percent hardcover, whether that is more or less than what was approved in 2009 plus the 19 square feet. Rahn noted Staff's report states that 8,899 square feet was approved by Resolution 5841, but noted there was some swapping with the driveway. Curtis stated the front page of Staff’s report shows the levels approved originally. Those hardcover numbers have since been adjusted to account for the removal of a piece of property belonging to the adjacent lot. Curtis noted the revised hardcover numbers have been adjusted on the second page of Staff's report, which is the 8,028 square feet. The Planning Commission is recommending approval of an additional 553 square feet. Item #02 - CC Agenda - 02/27/2012 Approval of Council Minutes 02/13/2012 [Page 9 of 22] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 13, 2012 7:00 o’clock p.m. _____________________________________________________________________________________ Page 10 of 22 (9. #12-3540 CHARLES TRUWIT AND PAULA PICARD, 1105 FERNDALE ROAD WEST, Continued) Curtis noted Staff did receive an e-mail today that has been distributed to the Council from an adjacent property owner. McMillan asked where that property owner is located. Curtis illustrated on the overhead the location of that property. Bremer noted the concern relates to headlights and privacy. Rahn asked as it relates to the 5-foot setback, what the next level of distance is. Rahn asked if the 5-foot conflict is only for the last 10 feet. Curtis indicated it is and that it is closer to 12 feet. The lot line was adjusted in the past to reflect a chimney on the adjacent home. Today there is a carport that goes to the property line on the subject property. Rahn asked whether 10 feet is required there or 30 feet. Curtis indicated it is a 30-foot setback since it is a two acre zoning district. The proposed home is consistent with the home’s current footprint. Tom Owens, Attorney-at-Law, stated he would like to supplement Staff’s review with five additional points. Before the Council tonight is an application seeking these variances because the plans in 2009 had one key oversight; namely, the driveway near the house lacks two features to make the driveway safer and more practically useable. The plans were drawn up in 2008 and modified several times in 2009. Those plans were drawn up for a hypothetical buyer. Owens stated his second point is that the findings made by the City Council in June 2009 all apply to this application with one exception, which is that instead of a slight decrease in hardcover, there is a slight increase from 31.5 percent to 36 percent. The third point is that the only genuine issue before the City Council is whether the hardcover change is reasonable and whether it will alter the essential character of the locality. The applicant urges the City Council to find that the request is reasonable. The subject property is surrounded on three sides by water. The property located at 1101 West Ferndale was granted hardcover of 52.6 percent in 1995 for a replacement residence. In addition, the dwelling and lot nonconformities and parcel configuration are truly unique to this lot, which means that whatever the Council does tonight will not set a harmful legal precedent. It is extremely unlikely that another homeowner will come before the Council and make a similar request. Owens noted the legal landscape has changed recently and the bar for variance approval has been considerably lowered by the MN Legislature. The practical difficulty standard allows the property owner greater latitude. Item #02 - CC Agenda - 02/27/2012 Approval of Council Minutes 02/13/2012 [Page 10 of 22] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 13, 2012 7:00 o’clock p.m. _____________________________________________________________________________________ Page 11 of 22 (9. #12-3540 CHARLES TRUWIT AND PAULA PICARD, 1105 FERNDALE ROAD WEST, Continued) Dr. Truwit stated what he is attempting to do is live within the spirit of what was already approved but that there were a couple of items that were either deficiencies or oversights with the original approval. Truwit noted the previously approved house has no door on the lake side of the house, which is inconceivable that someone would construct a house on the lakeshore without a door to access that area. Dr. Truwit noted the original proposed house and driveway were to be elevated as well as the garage floor per the previous variances. Truwit stated the thing that caught his attention the most was the elevated driveway. Due to the issues associated with the elevated driveway as previously approved, Truwit indicated he is proposing the area in green. Given the current configuration of the driveway without the extension, if someone is backing out in the winter and the driveway is icy, a vehicle could slide over the retaining wall. The Planning Commission agreed with that premise since it is a safety issue. The second issue before the City Council is one of practical difficulty. Currently you have to back out into the neighbor’s driveway or back all the way out to the road. That situation is going to raise the risk that someone is going to back up and go off the driveway. Truwit indicated he would like to have a turnaround so that people can drive out facing forward. Truwit stated he has only recently learned of the neighbor’s concern. With the current configuration of the driveway, the headlights will hit the neighboring home when someone enters the driveway and when someone leaves. With the tear drop, the neighbor would experience only one set of headlights. Truwit displayed a picture of the lot showing the trees on the property. Given the substantial number of trees, Truwit stated he is not sure what the neighbor will see. Truwit indicated they are not proposing to remove the trees and are, in fact, proposing to plant more trees, which will increase the privacy. This issue was not raised at the Planning Commission meeting. Truwit stated they will be taking out the patio that was requested be removed, removing the carport, and freeing up the space between the two properties the best they can, but that that they would like to use the existing foundation. Truwit stated he has talked to the neighbors about the project and they have indicated they would like to see the carport removed, which is being done. Truwit stated he is asking for a slight increase in hardcover, but that in his view it is a reasonable request. Truwit stated he initially attempted to point out to Staff that the neighbor has over 50 percent hardcover. They are requesting 31.6 percent. Staff pointed out it is not an apples to apples comparison, which he understands, but that he would request the City Council consider what the hardcover numbers would be if that portion of the driveway is added to their property. Truwit stated according to his calculations, it would be between 39.5 and 42.5 percent hardcover. Truwit pointed out their request is still well below what the most immediate neighbor has for hardcover and that he is asking for something very reasonable in order to address some safety concerns. Franchot asked about the conservatory on the second floor. Truwit indicated it is more of a four-season room. Concerns with the conservatory were also included in the comments from the neighbor. Truwit stated there is no conceivable way the neighbors can see the conservatory from their property. Item #02 - CC Agenda - 02/27/2012 Approval of Council Minutes 02/13/2012 [Page 11 of 22] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 13, 2012 7:00 o’clock p.m. _____________________________________________________________________________________ Page 12 of 22 (9. #12-3540 CHARLES TRUWIT AND PAULA PICARD, 1105 FERNDALE ROAD WEST, Continued) Franchot commented his concern with the conservatory in general is that if it is used at night, it will be quite brightly lit. Truwit indicated if they do use it at night, it would be with the lights off and that it is not going to be a center of activity during the nighttime. Truwit illustrated the line of view from the neighbor's house to the conservatory. Franchot asked whether there would be lights in the conservatory. Truwit indicated there will be. Franchot commented the residence is larger appearing with the second floor and high peak and that he has a concern the glass structure will be lit and bright for the whole lake. Franchot stated the concern also relates to future property owners. Truwit stated the shades would be down at night and not lit up so people can see what they are doing. The principal concern raised at the original City Council meeting was the proximity to the adjoining property and the proximity to the lake, which is why their plans do not put the second story right up to the corner and instead step it back. Rahn asked if the existing home is a single story. Truwit indicated it is. McMillan asked if the driveway needs to be elevated due to the floodplain. Curtis indicated it does. McMillan commented the elevated driveway may be more as a result of the MCWD than the Orono City Council. Truwit indicated there was no MWCD approval applied for with the last application, which has been taken care of with this application. The MWCD has reviewed this application and Staff has been provided with their findings. McMillan commented the Council would love to have a driveway without a retaining wall but that it may not be possible in this case. McMillan asked if the driveway would be raised all the way out to Ferndale. Truwit indicated the straight part is elevated approximately six or seven inches and that the portion near the house has to be raised a foot and a half. McMillan stated whenever there is a shared driveway arrangement, the City gives some credit for the hardcover, and asked whether that has been done in this case. Item #02 - CC Agenda - 02/27/2012 Approval of Council Minutes 02/13/2012 [Page 12 of 22] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 13, 2012 7:00 o’clock p.m. _____________________________________________________________________________________ Page 13 of 22 (9. #12-3540 CHARLES TRUWIT AND PAULA PICARD, 1105 FERNDALE ROAD WEST, Continued) Curtis indicated that is what the revised hardcover calculations show on the second page of Staff’s report. Staff removed the portion of the driveway that only benefits the neighbor and everything that the subject property needs to access the property is included in the hardcover numbers. McMillan asked whether anyone has any issues with the patio being converted into a deck. Bremer and Printup indicated they do not. Rahn stated as it relates to the driveway, in his view the circular driveway is excessive and that he is not in support of the turnaround. Rahn commented there might be more headlight issues with the tear drop. Rahn stated he is not sure why the City Council would allow the blue driveway area since it appears the applicants have a plenty wide turnaround without the blue area. Truwit indicated the blue currently exists and that it would be removed with the addition of the turnaround. Rahn stated he would go with Staff’s recommendation and pointed out that it is a lot more house than what was there before and that in his opinion it would have an impact on the character of the neighborhood. Rahn commented that he has received complaints from other citizens about ramblers being changed to two-story residences. Rahn stated as it relates to driveways in general, the City Council gets very detailed on how wide driveways can be, along with turnarounds. Rahn stated it appears that there would be plenty of room to turn a car around and asked whether the engineer agrees with that assessment. Curtis indicated he does. Rahn stated if the applicant would like to rearrange the driveway and perhaps remove a third garage stall, the application can be tabled for redesign. Truwit indicated he did remove some of the existing hardcover and that he is not interested in redesigning his plans. Truwit noted this is the last one-story house in the neighborhood and that the other homes have already been converted or have been approved for redesign. Truwit stated the character of the neighborhood has already changed and that the current house is not livable the way it is. McMillan commented the applicant has a right to construct a second story but that it will have some impact to the neighboring property. As it relates to the driveway, in an ideal world without the need to limit hardcover, it would be elegant. McMillan stated in her view the applicant does have enough room to back cars in and out of the driveway. McMillan stated she understands why the applicant would like that amenity but that in her opinion there are already concessions being made with the location of the house. Truwit stated the current house is an eyesore and that they are proposing a solution. Truwit stated he has given the City Council his rationale for the turnaround and that he would like to proceed forward with the rest of the house. Franchot asked which corner the conservatory would be located on. Item #02 - CC Agenda - 02/27/2012 Approval of Council Minutes 02/13/2012 [Page 13 of 22] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 13, 2012 7:00 o’clock p.m. _____________________________________________________________________________________ Page 14 of 22 (9. #12-3540 CHARLES TRUWIT AND PAULA PICARD, 1105 FERNDALE ROAD WEST, Continued) Truwit pointed out the location of the conservatory on the overheard. Franchot indicated he is in agreement with Council Member Rahn and Mayor McMillan as it relates to the driveway and that he can live with the conservatory. Rahna moved, Franchot seconded, Application #12-3540, Charles Truwit and Paula Picard, 1105 Ferndale Road West, to direct Staff to draft a resolution approving the lot width and area variances, a 5-foot side yard setback variance, lake setback variances, a hardcover variance not to exceed 32.2 percent, and a conditional use permit, subject to the City Engineer’s recommendations. McMillan asked whether it would be the green, blue and yellow. Curtis indicated that is correct. Truwit stated it would be everything but the red. Bremer noted a revised plan and certificate of survey must be provided prior to the resolution being approved by the Council. Truwit stated he has discussed that with Staff and that he was waiting until the driveway issue was resolved. VOTE: Ayes 5, Nays 0. 10. #12-3541 KC CHERMAK ON BEHALF OF ROBB AND TINA RICHTER – 3508 IVY PLACE – VARIANCES – RESOLUTION NO. 6112 KC Chermak, applicant, was present. Curtis stated the applicant is proposing to redevelop the subject property and construct a new residence. They are requesting a lot width variance, a lot area variance, hardcover variances, as well as a side street setback variance. Due to the topography and shape of the lot, the majority of the driveway for the existing home is located in the right-of-way along with some other encroachments. The applicants’ proposal includes a setback variance from the right-of-way to allow a 10-foot setback where a 15-foot setback is required; an average lakeshore setback variance to allow a small portion of the covered porch to partially encroach two to three feet; and a hardcover variance to allow 46 percent hardcover. All of the encroaching improvements within the right-of-way are proposed to be removed and the right-of-way will be restored with vegetation. The Planning Commission voted 5-0 to recommend approval of the request. Staff also recommends approval of the variances. Curtis noted this application has received supporting comments from the neighbor to the north, who would be affected by the average lakeshore setback variance. Public Works has also commented today on the applicant’s right-of-way vegetation plan and they are satisfied with the proposed improvements. The Item #02 - CC Agenda - 02/27/2012 Approval of Council Minutes 02/13/2012 [Page 14 of 22] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 13, 2012 7:00 o’clock p.m. _____________________________________________________________________________________ Page 15 of 22 (10. #12-3541 KC CHERMAK ON BEHALF OF ROBB AND TINA RICHTER – 3508 IVY PLACE, Continued) Public Works Department would like the plants near the culvert to be rearranged to allow for cleaning of the culvert. Curtis indicated a 6-foot wide opening by 10-foot deep opening would allow for easier cleaning. The Council should review the request and adopt or amend the resolution granting the variances. In addition, the Council should discuss the proposed landscaping plan. Franchot asked whether there would be less structure with the new house as well as less hardcover on the property under this proposal. Curtis indicated there would be less structure and that the hardcover will also be reduced. The little shed will be removed. The driveway will be located solely off of Ivy Place. McMillan asked if the neighborhood uses that fire lane. Curtis indicated it is utilized at the present time by the neighbors and for drainage. In the future that area may need to be improved as it relates to the drainage. KC Chermak, Pillar Homes, stated he does not have anything to add to staff’s report. Chermak indicated he does not have an issue with moving the grasses. Chermak commented they worked hard on this application and had good feedback from Staff. Bremer moved, Rahn seconded, to adopt RESOLUTION NO. 6112, a Resolution Granting Variances to Municipal Zoning Code Sections 78-350, 78-1279, and 78-1288, for the property located at 3508 Ivy Place, subject to Public Works’ recommendations on the landscaping. VOTE: Ayes 5, Nays 0. *11. RYAN COMPANIES – CRYSTAL BAY BUSINESS CENTER, PARTIAL RELEASE OF ENCROACHMENT AGREEMENT – AGREEMENT Franchot moved, Rahn seconded, to authorize Mayor McMillan and City Clerk Vee to sign the Partial Release of Encroachment Agreement for Lot 1, Block 1, Crystal Bay Business Center 2nd Addition (550 Old Crystal Bay Road North). CITY ENGINEER’S REPORT City Engineer Martini stated he had nothing to report. MAYOR/COUNCIL REPORT Rahn asked what the status is of the hardcover ordinance. Item #02 - CC Agenda - 02/27/2012 Approval of Council Minutes 02/13/2012 [Page 15 of 22] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 13, 2012 7:00 o’clock p.m. _____________________________________________________________________________________ Page 16 of 22 (MAYOR/COUNCIL REPORT, Continued) Curtis indicated they met with Ben Gozola and went over the direction given at the last joint work session. Planner Gozola will be bringing back some revisions in the near future. Staff is looking at sometime in March to hold another joint work session. Printup noted it is approximately one year since the videotaping of the City Council meetings has started and that in his view it is going well. Printup thanked Staff for getting the council minutes on to the City's website. Printup noted in the news today they talked about the fire danger due to the dryness and encouraged the residents to be careful with any burning they may be doing. Printup thanked the LMCD Save the Lake Fund for their donation to the Long Lake Fire Department in the amount of $4,168 to improve public safety on Lake Minnetonka by helping to fund ice water rescue suits. Printup noted the Sheriff's Office is closing the public accesses on Hennepin County lakes and that in his view that is a very good move by the sheriff given the thin ice. Franchot noted a meeting has been scheduled with Long Lake regarding utilities on February 24th. Franchot stated he will report back on that issue. McMillan noted she met with Hennepin County Commissioner Jan Callison and some of the other local mayors and that one issue that was raised was the new 911 dispatch center and whether the cities would need to pay an additional service fee. Currently a couple of cities located in Hennepin County pay a fee for 911, and the mayors in attendance at that meeting expressed their concern to the Commissioner that they not be charged an additional fee. CITY ADMINISTRATOR’S REPORT 12. APPOINTMENT OF PUBLIC WORKS DIRECTOR/CITY ENGINEER Loftus noted the interviews have been completed for the position of public works director/city engineer and that they are recommending Jesse Struve be hired. Loftus noted the recommendation was by unanimous consensus. Loftus noted in February of 2006, the Public Services Director position was removed from the salary schedule and organizational chart. Following the approval of the creation of the public works/city engineer position, the position was put back in the salary schedule but the organizational chart was not amended. Loftus recommended the position be added to the organizational chart and to move the golf course operations under Public Works. Franchot commented the process in his view worked well and that there were a number of very well qualified candidates. Franchot congratulated Jesse Struve on being chosen for the position. Franchot moved, Rahn seconded, to appoint Jesse Struve to the position of Public Works Director/City Engineer at the annual salary of $88,488, and accruing 3 weeks of vacation annually, effective March 7, 2012, and to amend the organizational chart to show the position of Public Item #02 - CC Agenda - 02/27/2012 Approval of Council Minutes 02/13/2012 [Page 16 of 22] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 13, 2012 7:00 o’clock p.m. _____________________________________________________________________________________ Page 17 of 22 (12. APPOINTMENT OF PUBLIC WORKS DIRECTOR/CITY ENGINEER, Continued) Works/City Engineer as well as the transfer of the golf course operations to the Public Works Department. 13. AUTHORIZATION TO PURCHASE 2012 SQUAD CARS Chief Correy Farniok stated the Orono Police Department would like to purchase two new Dodge Police Chargers in the next few months. Farniok stated in order to receive the discounted pricing, the order must be placed by April 24th. Ford no longer manufactures the Crown Victoria. Franchot commented the Chargers seem to be breaking down a lot sooner than the Fords based on the mileage, and asked what cars are being replaced. Farniok stated once the purchase is made and the cars are delivered, the vehicles would probably have closer to 75,000 to 80,000 miles on them. Rahn asked what the total cost is of replacing a squad car, including the transfer of the equipment from one squad car to another. Farniok indicated they set aside approximately $30,000 per vehicle. Money is typically saved by transferring the equipment from vehicle to vehicle but when Dodge changed the style last year, they had to purchase new push bumpers and interior roll cages. The Police Department is staying with the Chargers so the equipment can be transferred. The total cost of a new vehicle will be under $30,000. The squad setup is approximately $2,500 per vehicle. Rahn stated some cities have 100,000 mile warranties and asked whether Dodge offers that. Farniok stated that information is included in the memo and that they do have different packages. Farniok indicated they have not seen a lot of major mechanical repairs to the Dodge Chargers. Rahn stated he is in agreement with Council Member Franchot that the Police Department should not be trading in cars at 75,000 miles and that it is surprising these cars are breaking down with so few miles. Farniok pointed out that police squad cars are not your typical commuter car. It took Ford almost 20 years to develop a car that lasted a long time. Dodge has just entered into this market and they have been making gradual improvements to the Charger. Rahn asked what would happen if the cars were not replaced this year and they broke down, what impact that would have on the service that is provided. Farniok stated in the short-term there probably would not be an impact, but that it would become more noticeable in the summer with the special events. (Recess taken from 9:03 p.m. to 9:09 p.m.) Farniok stated as it relates to the mileage, there is a fair amount of idle time with the vehicles. Ford uses the equivalency of 33 miles per hour for idle time. The Police Department's current Ford has an idle time of 5,326 hours on the idle meter, which is equivalent to 160,000 miles. Farniok noted that police squad Item #02 - CC Agenda - 02/27/2012 Approval of Council Minutes 02/13/2012 [Page 17 of 22] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 13, 2012 7:00 o’clock p.m. _____________________________________________________________________________________ Page 18 of 22 (13. AUTHORIZATION TO PURCHASE 2012 SQUAD CARS, Continued) cars have a significant amount of idling time due to the amount of equipment that is in them and the temperature that needs to be maintained. Due to that, the actual driven miles can be skewed. Farniok noted the Dodge Chargers do not have idle meters installed in them. Franchot commented that information is very helpful and noted the idle time would not change based on the models. Farniok stated the squad cars also go through tires on a much faster basis than your average car since they have to make 180 degree turns to chase after speeding vehicles. Rahn asked if the Police Department does the oil velocity checks periodically. Farniok indicated they change the oil approximately once a month or every 3,000 miles. The issue with increasing the oil changes to 4,000 to 5,000 miles is that if they can identify a problem during the oil change, it will save money in the long run. The Tahoe and the new Charger use synthetic oil, which is changed every 5,000 miles. Rahn stated he is aware that some of the other local cities have a mandatory 100,000 mile replacement policy, and that he is attempting to understand how other cities can go 100,000 miles with their police squads and Orono only gets 75,000 miles. Farniok noted Wayzata has a three-year replacement policy regardless of the miles. Medina and West Hennepin's replacement policy is based on the mileage. Farniok indicates it also depends on the type of miles that are on the vehicle. Orono has had Crown Victorias with 80,000 to 100,000 miles on them that have had problems. Farniok pointed out the existing squad cars will not be replaced until the new vehicles arrive, which will be another six months or so. In order to get better pricing, the police cars need to be ordered at the beginning or end of the year. Rahn asked if it is closer to a three year cycle that the police cars are replaced. Farnoik stated it is approximately three years at the present time and that they are attempting to push it out to three and a half. There are two officers assigned per squad car so the vehicles are being used approximately 16 hours a day. Farniok indicated they are also attempting to span the miles out evenly among all the vehicles. The investigator cars are replaced every 6 years. Farniok stated once the cars reach 75,000 to 80,000 miles, since the vehicles have been driven to the extremes, the maneuverability decreases. Rahn asked if the police department is reimbursed for the special events. Farniok indicated they are reimbursed on some of the special events but the majority of them are community events. Rahn stated he does not want the public to get the impression that the City has a couple of extra cars just to accommodate the special events. Item #02 - CC Agenda - 02/27/2012 Approval of Council Minutes 02/13/2012 [Page 18 of 22] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 13, 2012 7:00 o’clock p.m. _____________________________________________________________________________________ Page 19 of 22 (13. AUTHORIZATION TO PURCHASE 2012 SQUAD CARS, Continued) Bremer noted the police department is replacing cars that are at 75,000 to 80,000 miles so they obviously have not been used just for special events. Rahn questioned whether the police department should only purchase one Dodge Charger now and then a Ford Interceptor in the fall. Farniok indicated the cost for a Ford is $27,000 to $28,000 and the Dodge is $22,500. Rahn asked whether the City would have the extra $5,500 in the fall. Olson indicated they have $60,000 budgeted for two police squads. Olson noted the Police Department would not be paying the state contract prices if they wait until October. Farniok indicated it would likely be a 2013 model if they wait until the fall and it would not be delivered until the early part of the next year. Printup noted in order to get the special pricing, the vehicles need to be ordered by April 24th, but that it does allow for some leeway. Farniok indicated that most cities have already ordered their vehicles. Farniok expressed a concern that they may not be able to get all of the options that they want if they wait until right up to the deadline. McMillan asked if there is any strong desire to continue with the Dodge Chargers. Farniok indicated the officers are fine with continuing with the Dodge Chargers. Rahn asked whether one Charger could be ordered now and then a Ford Interceptor in the fall, which would allow the Police Chief some time to investigate how well the Ford Interceptors hold up since this is the first year the Interceptors are in use. Farniok indicated he would prefer to order one Charger and one Ford now in order to get the better pricing and that he is not sure what type of information could be gained from the limited time the Ford Interceptors would be used. McMillan asked if there are any issues relating to storage of the police vehicles. Farniok noted they did sustain $50,000 in hail damage to the vehicles, but to construct a new garage facility they are looking at a million dollars. Franchot asked what type of vehicles the Police Department would prefer to have. Farniok indicated they would prefer to purchase the two Dodge Chargers. Franchot moved, Bremer seconded, to approve the purchase of two 2012 Dodge Police Chargers for $22,672.00 each, plus tax, registration and other miscellaneous fees from Dodge of Burnsville. Item #02 - CC Agenda - 02/27/2012 Approval of Council Minutes 02/13/2012 [Page 19 of 22] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 13, 2012 7:00 o’clock p.m. _____________________________________________________________________________________ Page 20 of 22 (13. AUTHORIZATION TO PURCHASE 2012 SQUAD CARS, Continued) Farniok stated he attempts to be as fiscally responsible as possible, but that they had a car in 2009 that hit a tree and was totaled out. It is difficult to determine when cars will break down and that this is the replacement schedule the police department likes to follow. VOTE: Ayes 3, Nays 2, Printup and Rahn Opposed. Rahn stated he would have liked to have purchased one Dodge Charger now and then wait six months before ordering another vehicle to see whether it is truly needed. 14. 2011 YEAR-END RECAP Olson reported the budget numbers for 2011 have been finalized. It was necessary to make some estimates for a couple of items where the bill has not yet been received. Revenues are currently at 102.3 percent of budget and expenditures are at 97.9 percent of budget. Current taxes collected are at 97.98 percent, which is better than in the past few years. Revenues for licenses and permits were at 155%, the highest it’s been since 2006. Olson noted two revenue categories finished the year under budget. Other Governmental Revenues ended the year at 92.8 percent of budget due to lower reimbursements from the state. The other category was the golf course. The poor weather this past year had a negative impact on the number of rounds played during the season. Olson reported property tax collections in 2001 and 2004 were at 99 percent, but as the economy worsened, the City’s tax collections dropped down to under 97 percent. In 2010, they had flattened out but are on the increase again, which is a positive sign that the economy is getting better. McMillan asked if the taxes get paid when a house is foreclosed. Olson indicated the City would eventually get the money once the house is resold. Mattick stated the City could do a tax foreclosure, which takes five years, or wait for the bank to foreclose on the property. Once the foreclosed property is ready to be sold, the County requires that all taxes are brought current. Olson stated the other revenue that increased this past year is building permit revenue, which in large part was due to roof hail damage. Expenditures for 2011 came in at 98 percent, with four departments being over budget at the end of the year. Olson stated in approximately two weeks he will be providing budget adjustments to those line items. The City should be able to decrease the contingency line item and cover the overages in the budget. Franchot asked what was budgeted for contingency. Olson indicated it was at $50,000. McMillan asked what the special services fee is for. Item #02 - CC Agenda - 02/27/2012 Approval of Council Minutes 02/13/2012 [Page 20 of 22] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 13, 2012 7:00 o’clock p.m. _____________________________________________________________________________________ Page 21 of 22 (14. 2011 YEAR-END RECAP, Continued) Olson indicated that would be special engineering or legal fees that are incurred on applications that are then passed on to the applicant. Olson noted there was also an overage on pass-throughs. *15. EXTENSION OF HENNEPIN COUNTY ELECTRONIC PROPRIETARY DATA BASE (EPDB) AGREEMENT – RESOLUTION NO. 6113 Franchot moved, Rahn seconded, to adopt RESOLUTION NO. 6113, a Resolution Authorizing the City of Orono to Extend an Agreement for the Use of Hennepin County's Electronic Proprietary Data Base. VOTE: Ayes 5, Nays 0. *16. SEASONAL WEIGH RETRICTIONS – RESOLUTION NO. 6114 Franchot moved, Rahn seconded, to adopt RESOLUTION NO. 6114, a Resolution Establishing Seasonal Weight Restrictions on Orono Public City Streets. VOTE: Ayes 5, Nays 0. *17. PURCHASE OF UTILITY SERVICE TRUCK WITH BODY AND PLOW Franchot moved, Rahn seconded, to approve the purchase of a Utility Service Truck with body and plow from the identified vendors in an amount of $53,451.80 and to approve disposal of the current service truck by public auction. VOTE: Ayes 5, Nays 0. CITY ATTORNEY’S REPORT City Attorney Mattick had nothing to report. *18. LICENSES & PERMITS Residential Kennel Licenses 1. Steve Johnston 2335 Shadowwood Drive Renewal Massage Therapy License 2. All Bodies Pilates d/b/a Andrea Odenwald CMT 3384 Shoreline Drive Tobacco License 3. AllBrand Stores - Big Island General Store Jason Knacke 2160 Wayzata Boulevard West Franchot moved, Rahn seconded, to approve the above listed licenses. VOTE: Ayes 5, Nays 0. Item #02 - CC Agenda - 02/27/2012 Approval of Council Minutes 02/13/2012 [Page 21 of 22] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, February 13, 2012 7:00 o’clock p.m. _____________________________________________________________________________________ Page 22 of 22 *19. BILLS Franchot moved, Rahn seconded, to approve payment of the All Funds Account. VOTE: Ayes 5, Nays 0. ADJOURNMENT Franchot moved, Rahn seconded, to adjourn the Orono City Council meeting at 9:43 p.m. VOTE: Ayes 5, Nays 0. ATTEST _______________________________________ _______________________________________ Linda S. Vee, City Clerk Lili Tod McMillan, Mayor Item #02 - CC Agenda - 02/27/2012 Approval of Council Minutes 02/13/2012 [Page 22 of 22] Item #03 - CC Agenda - 02/27/2012 Life Saving Award - Gabriel Jabbour & Jim Theisen [Page 1 of 3] Item #03 - CC Agenda - 02/27/2012 Life Saving Award - Gabriel Jabbour & Jim Theisen [Page 2 of 3] Item #03 - CC Agenda - 02/27/2012 Life Saving Award - Gabriel Jabbour & Jim Theisen [Page 3 of 3] Item #04 - CC Agenda - 02//27/2012 Highway 12 Bypass Project [Page 1 of 5] . � * r� no on a e a � � Safety Enhancement Project Summer 2012 , �. . � � � . � ��,� . � � � , . �. . , , r. .� � . _ . � �. ---�---�_ ... . :�, _ � _ _ .. . . _:� -____ � �.. fi � � . . 40� � . . . ' � . . ...... ...... ..,.. , . . - � ,� � ■ ■ � I � � ' � �� +. ��'�. ,��fl�. , . ,.. �,� r c, :�, " . � _�, , . '.I _ _ � � . - . #. `�� ,�i,�.ad �w � a�.a�P�°� � &:�s � '� :., . D �'�,r�=�...� �- . .. . ,.� .�" 4 �., � ,.+.°r^..""/"�� - ' �� e,,,, " �� '� �' �� - .. y � �� c . < -�F-�, '` � r:� ,wy. `.�.• . �� „�.w,.+^" ,, � �� ",�`�;�,— _ � ��'� .�>:� . ,. . *-'� �.s� �:;�` <, y +` ,,� ti "�x"� s.. � �. 'r '� . .�,.. _ . � , � "� ,,�. �x., ;� . .+'�' .� ��.. '� -�* ,.. ` . _ _ _ . - � _,�_. ,._ _ _ J�.� � .� - � � . . ._ . .. . s � � � * - �� . . _ , :. _ . . Project �ackg rou nd : ► US 12 bypass opened to traffic on December 1 1 , 2008. ► US 12 AADT = 25 ,000 vehicles/day ► Perceived problem by some westbound motorists that roadway is multi-lane divided due to two bridge portals (one for roadway, one for BNSF RR). ► September 201 1 MnDOT met to discuss TH 12 bypass crash issues with: MN State Patrol, Orono Police & Fire, Wayzata Police, West Hennepin Public Safety and local elected officials. ► MnDOT will look at developing potential safety enhancements identified at the meeting. . �. _ .. " Q * ,�. - �� • . . � .� v�ay , . . �„ r � _ __ . _._...�_ - - - - .:�:Y_.�_..�.� . . MnDOT 2012 Safety Enhancement Pro ' ect : J Project purpose to provide additional notification to motorists that TH 12 is a two-lane, two direction roadway Short Term : ► MnDOT installed additional two-way traffic signs in 201 1 Longer Term : ► Current project will install centerline rumble strips to provide audible notification that TH 12 is a two-lane, two direction roadway. FHWA study indicates that centerline rumble strips reduce head-on and sideswipe injury crashes by 38-50% on rural two-lane roadways. ► Current project will restripe TH 12 with contrasting pavement markings on each side of centerline rumble strip. Center yellow skips and no-passing yellow striping will be placed over a wider, black background. A 12 foot driving lane will be maintained. ► MnDOT will continue to monitor and evaluate TH 12 traffic for project effectiveness. _ �.. __ :, � _ . � a . � .. r. a � . � — � � . . y!� � . . ,,� • . . _ .m ,.. .:..., _., ',�` -- ._. :.. .- . , Summer 2012 - TH 12 Safety Enhancement Project Rumble Strip Placement € 14'CONCRETE PAVEAdENT WIDTII MP. 1q�CONCRETE FavEMENT W1DTH INP. INPLACE t2'LANE INPLACE S410ULDER �2��ANE SHOIILDER .. 7"CENTERLINE MARKINCS 6" � g�� EDGELINF A�� RUMBLE STR[PS EOGEUNL --MARKINC h1ARKlNG � 8" � i � ,i� 4.5" 4.5" 4.5" 4.5" �� _. a� _ _ .. n. "' � * � -: � . . �'�8� �,;�� . �„_« � . , _» -�s. '� l�,i�' * .��: . . �. ,�- � ��plltll!/paS W�2� Z O �� FpARtM� . '� ''� s ,�,I. , ,.'i � t �l. . ,'.�.'�?. Item #04 - CC Agenda - 02//27/2012 Highway 12 Bypass Project [Page 2 of 5] Item #04 - CC Agenda - 02//27/2012 Highway 12 Bypass Project [Page 3 of 5] Item #04 - CC Agenda - 02//27/2012 Highway 12 Bypass Project [Page 4 of 5] Item #04 - CC Agenda - 02//27/2012 Highway 12 Bypass Project [Page 5 of 5] Item #05 - CC Agenda - 02/27/2012 Navarre Community Initiative Update [Page 1 of 8] Item #05 - CC Agenda - 02/27/2012 Navarre Community Initiative Update [Page 2 of 8] Item #05 - CC Agenda - 02/27/2012 Navarre Community Initiative Update [Page 3 of 8] Item #05 - CC Agenda - 02/27/2012 Navarre Community Initiative Update [Page 4 of 8] Item #05 - CC Agenda - 02/27/2012 Navarre Community Initiative Update [Page 5 of 8] Item #05 - CC Agenda - 02/27/2012 Navarre Community Initiative Update [Page 6 of 8] Item #05 - CC Agenda - 02/27/2012 Navarre Community Initiative Update [Page 7 of 8] Item #05 - CC Agenda - 02/27/2012 Navarre Community Initiative Update [Page 8 of 8] -�� Richard Anderson 3205 Crystal Bay Rd. Orono, MN 55391 President and owner of North Shore Marina To whom: I am unable to attend tonights meeting but my thoughts as follows.. I have recently received a copy of the minutes from the city council in regards to the renting of dock slips in Orono, a long upstanding law that seems to work quite well. It is interesting that invested stakeholders were never notified when you were looking at this. Maybe that was not a big deal as the wording was just to clarify your position on dock renting, but, someone has spoken up to say that maybe we should abolish the code. In your application summary, you note that it is to preserve the character of residential neighborhoods and prevent competition with licensed marinas. Perfectly stated! I have been a lakeshore owner since 1978 and a marina owner since 1976 in Orono. I have raised both of our kids in this Orono residential environment and I like knowing who my neighbors are and who is in contact in our neighborhood with regards to our kids. If you allow rental of dockslips, we start to see Tom, Dick and Harry driving through our neighborhood, and who knows the background of Tom, Dick and Harry. Not what a residential neighborhood is. We know our neighbors!! Not somebody trying to find a cheap dockslip. We have constantly been aware of neighbors on Crystal Bay Road renting out dockslips and we don't know who they are let alone the hassle of trying to get through the road when they park on the side. Additionally, I am now in my fifth marina in Orono and have improved everyone of them because we are able to rent them up. I do not expect to be in competition with every lakeshore owner in Orono, that is changing the rules after I have invested my life savings, blood sweat and tears to have a business in Orono. The new wording included in the law(s) is the wording that allows Orono to do the job of enforcing the regulation. That is the problem with the LMCD in that you have to be of the highest payscale to interpret their rules and regulations. Additionally, they do not have the manpower to enforce. When you call them about a situation, the response will be "Well if they've had the dock there since "x" year then these rules apply and if they've had it since "x" year these rules apply. Additionally, they are not moved by much if the property owner next door is not complaining. I do not think we should put the burden of dock enforcement on the neighbor. The neighbor could be frustrated with people coming and going at all times of the day and not say anything do to the fact he has to live by and get along with his neighbor. I think that would create hard feelings and all you want to do is have a peaceful summer. Additionally, you do not a dock put on vacant land! That is wisdom! I can think of a situation where a guy gets a hunk of land with a lot of lakeshore, put up a dock and rent out three 40' boat slips and having numerous folks you don't know coming and going through the residential areas where young kids are growing up thereby putting them at risk. I strongly suggest and support the verbage put through by staff and voted on 6-0 at the planning commission. If you were to put this out to a vote a private residential Orono lakeshore owners, and made this meeting published to those residents, it would overwhelmingly, IMHO, be stated to go with the suggestions of staff and the planning commission. Thank you for your time on this important piece of Orono history.. Comparison - LMCD & Orono - Boat Ownership Requirement for Boat Storage at Residential Docks Number of Qualification Level City has Boats at (either meets or does not meet LMCD has ownership ownership Residential LMCD 1:50' rule) requirement? requirement? Site 1 OY. 2 (lots created before 8-30-78 allowed 2 boats with N� YES no ownership restriction regardless of lot size) 3 MeetS 1:5� (shoreline> 126') ND YES Does not meet 1:50 (shorel�ne < 126�) YES - must have one residence structure - all boats must be owned and registered to persons who live in that structure 4 MCetS 1:5� (shoreline > 176') N� YES Does not meet 1:50 (shoret�ne < 1�6°) YES - must have one residence structure - all boats must be owned and registered to persons who live in that structure 5 Meets 1:50 NO (requires 50' of shoreline for each boat yES or more and requires multiple dock license) Does not meet 1:50 (Not allowed) Item #06 - CC Agenda - 02/27/2012 File #11-3503 [Total Pages 14] Item #06 - CC Agenda - 02/27/2012 File #11-3503 [Total Pages 14] Item #06 - CC Agenda - 02/27/2012 File #11-3503 [Total Pages 14] Item #06 - CC Agenda - 02/27/2012 File #11-3503 [Total Pages 14] Item #06 - CC Agenda - 02/27/2012 File #11-3503 [Total Pages 14] Item #06 - CC Agenda - 02/27/2012 File #11-3503 [Total Pages 14] Item #06 - 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CC Agenda - 02/27/2012 File #12-3540 [Total Pages 34] Item #09 - CC Agenda - 02/27/2012 Planning Commission Apopintments [Page 1 of 1] Item #10 - CC Agenda - 02/27/2012 Bid Award - Street Maintenance Materials Bids 2012 [Page 1 of 6] Item #10 - CC Agenda - 02/27/2012 Bid Award - Street Maintenance Materials Bids 2012 [Page 2 of 6] Item #10 - CC Agenda - 02/27/2012 Bid Award - Street Maintenance Materials Bids 2012 [Page 3 of 6] Item #10 - CC Agenda - 02/27/2012 Bid Award - Street Maintenance Materials Bids 2012 [Page 4 of 6] Item #10 - CC Agenda - 02/27/2012 Bid Award - Street Maintenance Materials Bids 2012 [Page 5 of 6] Item #10 - CC Agenda - 02/27/2012 Bid Award - Street Maintenance Materials Bids 2012 [Page 6 of 6] Item #11 - CC Agenda - 02/27/2012 Wayzata Boulevard Sanitary Sewer Project - Bid Award [Page 1 of 23] Item #11 - CC Agenda - 02/27/2012 Wayzata Boulevard Sanitary Sewer Project - Bid Award [Page 2 of 23] Item #11 - CC Agenda - 02/27/2012 Wayzata Boulevard Sanitary Sewer Project - Bid Award [Page 3 of 23] Item #11 - CC Agenda - 02/27/2012 Wayzata Boulevard Sanitary Sewer Project - Bid Award [Page 4 of 23] Item #11 - CC Agenda - 02/27/2012 Wayzata Boulevard Sanitary Sewer Project - Bid Award [Page 5 of 23] Item #11 - CC Agenda - 02/27/2012 Wayzata Boulevard Sanitary Sewer Project - Bid Award [Page 6 of 23] Item #11 - CC Agenda - 02/27/2012 Wayzata Boulevard Sanitary Sewer Project - Bid Award [Page 7 of 23] Item #11 - CC Agenda - 02/27/2012 Wayzata Boulevard Sanitary Sewer Project - Bid Award [Page 8 of 23] Item #11 - CC Agenda - 02/27/2012 Wayzata Boulevard Sanitary Sewer Project - Bid Award [Page 9 of 23] Item #11 - CC Agenda - 02/27/2012 Wayzata Boulevard Sanitary Sewer Project - Bid Award [Page 10 of 23] Item #11 - CC Agenda - 02/27/2012 Wayzata Boulevard Sanitary Sewer Project - Bid Award [Page 11 of 23] Item #11 - CC Agenda - 02/27/2012 Wayzata Boulevard Sanitary Sewer Project - Bid Award [Page 12 of 23] Item #11 - CC Agenda - 02/27/2012 Wayzata Boulevard Sanitary Sewer Project - Bid Award [Page 13 of 23] Item #11 - CC Agenda - 02/27/2012 Wayzata Boulevard Sanitary Sewer Project - Bid Award [Page 14 of 23] Item #11 - CC Agenda - 02/27/2012 Wayzata Boulevard Sanitary Sewer Project - Bid Award [Page 15 of 23] Item #11 - CC Agenda - 02/27/2012 Wayzata Boulevard Sanitary Sewer Project - Bid Award [Page 16 of 23] Item #11 - CC Agenda - 02/27/2012 Wayzata Boulevard Sanitary Sewer Project - Bid Award [Page 17 of 23] Item #11 - CC Agenda - 02/27/2012 Wayzata Boulevard Sanitary Sewer Project - Bid Award [Page 18 of 23] Item #11 - CC Agenda - 02/27/2012 Wayzata Boulevard Sanitary Sewer Project - Bid Award [Page 19 of 23] Item #11 - CC Agenda - 02/27/2012 Wayzata Boulevard Sanitary Sewer Project - Bid Award [Page 20 of 23] Item #11 - CC Agenda - 02/27/2012 Wayzata Boulevard Sanitary Sewer Project - Bid Award [Page 21 of 23] Item #11 - CC Agenda - 02/27/2012 Wayzata Boulevard Sanitary Sewer Project - Bid Award [Page 22 of 23] Item #11 - CC Agenda - 02/27/2012 Wayzata Boulevard Sanitary Sewer Project - Bid Award [Page 23 of 23] Item #12 - CC Agenda - 02/27/2012 Carman Bay Shoreline Restoration Project - Review Grant Acceptance Documents [Page 1 of 31] Item #12 - CC Agenda - 02/27/2012 Carman Bay Shoreline Restoration Project - Review Grant Acceptance Documents [Page 2 of 31] Item #12 - CC Agenda - 02/27/2012 Carman Bay Shoreline Restoration Project - Review Grant Acceptance Documents [Page 3 of 31] Item #12 - CC Agenda - 02/27/2012 Carman Bay Shoreline Restoration Project - Review Grant Acceptance Documents [Page 4 of 31] Item #12 - CC Agenda - 02/27/2012 Carman Bay Shoreline Restoration Project - Review Grant Acceptance Documents [Page 5 of 31] Item #12 - CC Agenda - 02/27/2012 Carman Bay Shoreline Restoration Project - Review Grant Acceptance Documents [Page 6 of 31] Item #12 - CC Agenda - 02/27/2012 Carman Bay Shoreline Restoration Project - Review Grant Acceptance Documents [Page 7 of 31] Item #12 - CC Agenda - 02/27/2012 Carman Bay Shoreline Restoration Project - Review Grant Acceptance Documents [Page 8 of 31] Item #12 - CC Agenda - 02/27/2012 Carman Bay Shoreline Restoration Project - Review Grant Acceptance Documents [Page 9 of 31] Item #12 - CC Agenda - 02/27/2012 Carman Bay Shoreline Restoration Project - Review Grant Acceptance Documents [Page 10 of 31] Item #12 - CC Agenda - 02/27/2012 Carman Bay Shoreline Restoration Project - Review Grant Acceptance Documents [Page 11 of 31] Item #12 - CC Agenda - 02/27/2012 Carman Bay Shoreline Restoration Project - Review Grant Acceptance Documents [Page 12 of 31] Item #12 - CC Agenda - 02/27/2012 Carman Bay Shoreline Restoration Project - Review Grant Acceptance Documents [Page 13 of 31] Item #12 - CC Agenda - 02/27/2012 Carman Bay Shoreline Restoration Project - Review Grant Acceptance Documents [Page 14 of 31] Item #12 - CC Agenda - 02/27/2012 Carman Bay Shoreline Restoration Project - Review Grant Acceptance Documents [Page 15 of 31] Item #12 - CC Agenda - 02/27/2012 Carman Bay Shoreline Restoration Project - Review Grant Acceptance Documents [Page 16 of 31] Item #12 - CC Agenda - 02/27/2012 Carman Bay Shoreline Restoration Project - Review Grant Acceptance Documents [Page 17 of 31] Item #12 - CC Agenda - 02/27/2012 Carman Bay Shoreline Restoration Project - Review Grant Acceptance Documents [Page 18 of 31] Item #12 - CC Agenda - 02/27/2012 Carman Bay Shoreline Restoration Project - Review Grant Acceptance Documents [Page 19 of 31] Item #12 - CC Agenda - 02/27/2012 Carman Bay Shoreline Restoration Project - Review Grant Acceptance Documents [Page 20 of 31] Item #12 - CC Agenda - 02/27/2012 Carman Bay Shoreline Restoration Project - Review Grant Acceptance Documents [Page 21 of 31] Item #12 - CC Agenda - 02/27/2012 Carman Bay Shoreline Restoration Project - Review Grant Acceptance Documents [Page 22 of 31] Item #12 - CC Agenda - 02/27/2012 Carman Bay Shoreline Restoration Project - Review Grant Acceptance Documents [Page 23 of 31] Item #12 - CC Agenda - 02/27/2012 Carman Bay Shoreline Restoration Project - Review Grant Acceptance Documents [Page 24 of 31] Item #12 - CC Agenda - 02/27/2012 Carman Bay Shoreline Restoration Project - Review Grant Acceptance Documents [Page 25 of 31] Item #12 - CC Agenda - 02/27/2012 Carman Bay Shoreline Restoration Project - Review Grant Acceptance Documents [Page 26 of 31] Item #12 - CC Agenda - 02/27/2012 Carman Bay Shoreline Restoration Project - Review Grant Acceptance Documents [Page 27 of 31] Item #12 - CC Agenda - 02/27/2012 Carman Bay Shoreline Restoration Project - Review Grant Acceptance Documents [Page 28 of 31] Item #12 - CC Agenda - 02/27/2012 Carman Bay Shoreline Restoration Project - Review Grant Acceptance Documents [Page 29 of 31] Item #12 - CC Agenda - 02/27/2012 Carman Bay Shoreline Restoration Project - Review Grant Acceptance Documents [Page 30 of 31] Item #12 - CC Agenda - 02/27/2012 Carman Bay Shoreline Restoration Project - Review Grant Acceptance Documents [Page 31 of 31] Item #13 - CC Agenda - 02/27/2012 Stubbs Bay Ravine Stabilization Project - Change Order No. 1 [Page 1 of 3] Item #13 - CC Agenda - 02/27/2012 Stubbs Bay Ravine Stabilization Project - Change Order No. 1 [Page 2 of 3] Item #13 - CC Agenda - 02/27/2012 Stubbs Bay Ravine Stabilization Project - Change Order No. 1 [Page 3 of 3] Item #14 - CC Agenda - 02/27/2012 Orono Orchard Road Project Update [Page 1 of 1] Item #15 - CC Agenda - 02/27/2012 Approve Rehabilitation of Lift Station #1 (1302 Shoreline Drive) & Grinder Station #1 (2635 North Shore Dr) [Page 1 of 5] Item #15 - CC Agenda - 02/27/2012 Approve Rehabilitation of Lift Station #1 (1302 Shoreline Drive) & Grinder Station #1 (2635 North Shore Dr) [Page 2 of 5] Item #15 - CC Agenda - 02/27/2012 Approve Rehabilitation of Lift Station #1 (1302 Shoreline Drive) & Grinder Station #1 (2635 North Shore Dr) [Page 3 of 5] Item #15 - CC Agenda - 02/27/2012 Approve Rehabilitation of Lift Station #1 (1302 Shoreline Drive) & Grinder Station #1 (2635 North Shore Dr) [Page 4 of 5] Item #15 - CC Agenda - 02/27/2012 Approve Rehabilitation of Lift Station #1 (1302 Shoreline Drive) & Grinder Station #1 (2635 North Shore Dr) [Page 5 of 5] Item #16 - CC Agenda - 02/24/2012 Purchase Global Positioning System (GPS) [Page 1 of 4] Item #16 - CC Agenda - 02/24/2012 Purchase Global Positioning System (GPS) [Page 2 of 4] Item #16 - CC Agenda - 02/24/2012 Purchase Global Positioning System (GPS) [Page 3 of 4] Item #16 - CC Agenda - 02/24/2012 Purchase Global Positioning System (GPS) [Page 4 of 4] Item #17 - CC Agenda - 02/27/2012 2011 General Fund Budget Adjustments [Page 1 of 3] Item #17 - CC Agenda - 02/27/2012 2011 General Fund Budget Adjustments [Page 2 of 3] Item #17 - CC Agenda - 02/27/2012 2011 General Fund Budget Adjustments [Page 3 of 3] Item #18 - CC Agenda - 02/27/2012 Hennepin Sports Equipment Grant Application - Crystal Bay Playground [Page 1 of 7] Item #18 - CC Agenda - 02/27/2012 Hennepin Sports Equipment Grant Application - Crystal Bay Playground [Page 2 of 7] Item #18 - CC Agenda - 02/27/2012 Hennepin Sports Equipment Grant Application - Crystal Bay Playground [Page 3 of 7] Item #18 - CC Agenda - 02/27/2012 Hennepin Sports Equipment Grant Application - Crystal Bay Playground [Page 4 of 7] Item #18 - CC Agenda - 02/27/2012 Hennepin Sports Equipment Grant Application - Crystal Bay Playground [Page 5 of 7] Item #18 - CC Agenda - 02/27/2012 Hennepin Sports Equipment Grant Application - Crystal Bay Playground [Page 6 of 7] Item #18 - CC Agenda - 02/27/2012 Hennepin Sports Equipment Grant Application - Crystal Bay Playground [Page 7 of 7] Item #19 - CC Agenda - 02/27/2012 Authorization for Disposal of Weapons [Page 1 of 1] Item #20 - CC Agenda - 02/27/2012 Licenses & Permits [Page 1 of 7] Item #20 - CC Agenda - 02/27/2012 Licenses & Permits [Page 2 of 7] Item #20 - CC Agenda - 02/27/2012 Licenses & Permits [Page 3 of 7] � � � � , , . , , . . `��.�E j i"',S; �°+ '�f',.. �'%�i�, ; , �k.{r�d°�t:t,� `�._�-f'Y. (' '`�' {� Lin Vee t�� , , �� . �, � From: Christine Mattson Sent: Monday, February 27, 2012 12:12 PM To: Lin Vee; Sandy Pettit Subject: FW: Eclectic Massage Importance: High . FYI From: Nate Berg [rrrailto:nate eclectics�alon.com Sent: Friday, February 24, 2012 8:28 PM To: Christine Mattson Subject: Eclectic Massage Importance: High You can cancel the massage license renewal, we decided to close our doors for good and move. If you would also forward this message to the water billing dept. and have the bill changed back into the building owners name. Thanks, Nate Berg i Item #20 - CC Agenda - 02/27/2012 Licenses & Permits [Page 4 of 7] Item #20 - CC Agenda - 02/27/2012 Licenses & Permits [Page 5 of 7] Item #20 - CC Agenda - 02/27/2012 Licenses & Permits [Page 6 of 7] Item #20 - CC Agenda - 02/27/2012 Licenses & Permits [Page 7 of 7] Item #21 - CC Agenda - 02/27/2012 Bills [Page 1 of 8] Item #21 - CC Agenda - 02/27/2012 Bills [Page 2 of 8] Item #21 - CC Agenda - 02/27/2012 Bills [Page 3 of 8] Item #21 - CC Agenda - 02/27/2012 Bills [Page 4 of 8] Item #21 - CC Agenda - 02/27/2012 Bills [Page 5 of 8] Item #21 - CC Agenda - 02/27/2012 Bills [Page 6 of 8] Item #21 - CC Agenda - 02/27/2012 Bills [Page 7 of 8] Item #21 - CC Agenda - 02/27/2012 Bills [Page 8 of 8]