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Home My WebLink About04-08-2013 Council Packet I PUBLIC ATTENDANCE _ , .-, w,--,,�_: MEETING DATE ;'— ? ❑ COUNCIL ❑ PLANNING COMMISSION , , � A `�. q 1 ' 1 ♦- 1 f ,� �� - OTHER r.f;'�!�f�`j�t; � �: '� �,'�L1�i �i�� j � t �l E::� �n /��—, Assistive Listening Device available upon request. Please complete the following information for City records. PRESENT FOR(from agenda) NAME (please print) ADDRESS NAME OR NUMBER �. '��-1�-�� 's�I��'..�� 2`�y �, �t�i..,� ,q��. . . , . . .. , ,, ; , ; . 2. , ��y��t \ ��.,�� `��. '-'� 5 L`'�,�.� `� � ('�`z�r ��. � r . ♦ �' 3. 'i 4� �`� �;, � ` , - i.: : �; !-;� - ; �'L j,°'' t` � 1 `:, r ',�_t 1 r c.��i r- �� 7 i �, �-L y k (, `_ ,. _...: 4. - t i� C '...; ., .. � : .SZ - _�- , �' ,,� ya, ` � " �--�- '`� i - �>f ,, � n . 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V:\�LEGAL FORMS)1(FORMS)\PUBLIC ATTENDANCE.DOC /� PUBLIC ATTENDANCE �" MEETING DATE �S��3 � COUNCIL ❑ PLANNING COMMISSION � O T H E R ,n;� �� v G,,,V�.� ,%y-z,,1,,,,.� . ��'}� �-� . Assistive Listening Device available upon request. Please complete the following information for City records. PRESENT FOR(from agenda) NAME (please print) ADDRESS NAME OR NUMBER � �� ,� 1 � �.�� ,2 C. � o � �- , �� , , � , �. �..�... i e. . L_ � 2. � �`iC \\ �..:_ ^.r....r"' � _> � ♦, ., i. ` ; � i.�_ , r -. ,� l.1 �..i' - � `% _ + ! 3. �.(5��-��.�lti - � �`��,�s-,��, �'�' �: -- �: , —��`� r ��i_ ��'r � � � 4. �V1 t'�' ' �%:> �,r� ,r��,� ,=_ .�,�7`�' �`� �irti� 1��,=-�. ,y � '� '�, ... � � � �. � ,, iC 5. l� (�� I �� j %1�� ) )� ,r— tiY �ti J C� d: 1 '`� � ,.� \ 6. �� ! � ( .� t c�� , �� ;"�G� � C�- _�:� t�c � �ss Ti—Zyr'� . _ n� �� ,�!� � � �) � � 7. / �. -�. 7�` s � ' � � L c, �"� �'' F ; � 8. 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PRESENT FOR(from agenda) NAME (please print) ADDRESS NAME OR NUMBER , �. f�> \� l, ,�i)�-i-� �� 1�", ! �, r��.i t - L �Y. i�l. (.' �.� ` L..��'f'� � t ` S � � � , i. . \ fi�. �,. . ... � � � - � ..� i 3 _ 2. �in. � t��t ��'r-� � �ti� - 3 a` �c o 1 -� •�,��J�=�_ 1'�< i� f� ; � �,� � � ` . , E , , 3. i � G��,,� �- �.�W c��, ��1� -�.��..�, ��;,Z.�,-�,-��., ;,�.�f , , _ " ` 4 f ' "_ _ * , , , , ` . `1 `"�.�,..�, .� .�ti'� " -. . '� -, . '.� ._ ��;`t/'�Y��„�• �V�� . - ,,. ` 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. V:\(LEGAL FORMS�\(FORMS�\PUBLIC ATTENDANCE.DOC Agenda for Council Meeting Set for Monday, April 08, 2013, 7:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 Directions: www.yahoo.com/maps - 952-249-4600 / www.ci.orono.mn.us Roll Call Pledge of Allegiance Approval of Agenda 1. Consent Agenda – Consent agenda items, including (*) asterisk items, are considered to be routine items to be enacted upon by one motion by the City Council under this section of the agenda. Items on the Consent Agenda are reviewed in total by the City Council and may be approved through one motion with no further discussion by the Council. Any item may be removed by any Council Member, staff member or person from the public for separate consideration. If you wish to remove any item from the Consent Agenda, please state the item number and description of the item. Memos regarding each of the Agenda items are available in the Public Packet - located in the lobby near the sign in sheet. Approval of Minutes * 2. Council Work Session of March 25, 2013 * 3. Regular Council Meeting of March 25, 2013 Presentation 4. Orono Police Department Annual Report 5. Lake Minnetonka Association (LMA) Funding Request LMCD Report – Andrew McDermott, Representative Planning Commission Comments – Kevin Landgraver, Representative Public Comments – (Limit 5 Minutes Per Person) This is an opportunity for the public to address matters not on the agenda. The council will not engage in discussion or take action on items presented at this time. However, the council may refer issues to staff for follow up or consideration at a future meeting. Speakers should state their name and home address at the podium before speaking. Planning Department Report 6. Planning Commission Appointments – Chair, Vice-Chair, Alternate 7. 12-3585 Spring Hill Golf Course - 725 Sixth Avenue North – CUP & Wetland Map Amendment – Resolution & Ordinance * 8. 13-3597 Justin McCoy on behalf of Orono Public Schools - 685 Old Crystal Bay Road N – CUP - Resolution Public Works Director/City Engineer’s Report 9. Boundary Sign Cost Estimate 10. Street Improvement District - Letter of Support Mayor/Council Report City Administrator's Report 11. IT Technician 12. Approval of Architectural Space Study 13. Liquidation of Forfeited Vehicle 14. Long Lake Funding Request 15. Hazardous Building Action at 3320 Navarre Lane – Resolution Agenda for Council Meeting Set for Monday, April 08, 2013, 7:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 Directions: www.yahoo.com/maps - 952-249-4600 / www.ci.orono.mn.us Sign up for email notifications at www.ci.orono.mn.us – follow links for Stay Connected & Email Notification City Attorney's Report 16. Licenses & Permits * 17. Bills Adjournment Upcoming Events 2013 04/15 – Planning Commission Meeting, Monday, 6:30 p.m. (Council Liaison – Kristi Anderson) 04/22 – Council Work Session, Monday, 5:30 p.m. 04/22 – Council Meeting, Monday, 7:00 p.m. 05/01 – Planning Commission Work Session, Wednesday, 5:30 p.m. 05/13 – Council Meeting, Monday, 7:00 p.m. 05/20 – Planning Commission Meeting, Monday, 6:30 p.m. (Council Liaison – Aaron Printup) 05/27 – Holiday, Memorial Day – City Offices Closed 05/28* – Council Work Session, Tuesday, 5:30 p.m. 05/28* – Council Meeting, Tuesday, 7:00 p.m. MINUTES OF THE ORONO CITY COUNCIL WORK SESSION Monday, March 25, 2013 5:30 p.m. Present: Mayor Lili McMillan, Council Members Lizz Levang and Aaron Printup; representing Staff were City Administration Jessica Loftus, Finance Director Ron Olson and Police Chief Correy Farniok. Council discussed a rotation policy for the Planning Commission Chair/Vice Chair. Council is in favor of a two year policy instead of a three year policy allowing for more opportunity for Planning Commissioners to be asked to chair. Direction was given to the City Administrator to be the person to speak with the Planning Commissioners, the Council identifies as possible candidates for Chair/Vice Chair, regarding their interest in taking on the role. Administrator Loftus noted at the regular meeting of February 25th the City Council voted to table the Building and Planning Department discussion to a work session. Discussion ensued regarding the operations of the building department including the current septic program. There was discussion on how the septic program has evolved throughout the years and whether it is still providing a service to those citizens who pay the annual fee. Eliminating the septic fees would impact the yearly revenue for the building department’s budget. After deliberations of how the Department should function in the future, Mayor McMillan requested job descriptions be drafted by function for each position in an updated model of the Building and Planning Department. Police Chief Correy Farniok updated the Council on security improvements that are moving forward, including the installation of surveillance cameras. Farniok provided information on the three estimates he received for a space study in the police department. There was consensus that Farniok should provide his recommendation for approval at the upcoming April 8th meeting. There were no comments regarding Information Update items. The meeting closed at 6:55 p.m. ATTEST: ________________________________________ _______________________________________ Jessica Loftus, City Administrator Lili Tod McMillan, Mayor Item #02 - CC Agenda - 04/08/2013 Approval of Counci Work Session Minutes 03/25/2013 [Page 1 of 1] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 25, 2013 7:00 o’clock p.m. _____________________________________________________________________________________ Page 1 of 10 ROLL CALL The Orono City Council met on the above-mentioned date with the following members present: Mayor Lili Tod McMillan, Council Members Aaron Printup and Lizz Levang. Representing Staff were City Administrator Jessica Loftus, Assistant City Administrator for Long-Term Strategic Planning Michael Gaffron, Planning Coordinator Melanie Curtis, Finance Director Ron Olson, and Recorder Jackie Young. Mayor McMillan called the meeting to order at 7:04 o’clock p.m., followed by the Pledge of Allegiance. APPROVAL OF AGENDA CONSENT AGENDA Item Nos. 7, 8 and 9 were added to the Consent Agenda. Printup moved, Levang seconded, to approve the Consent Agenda as amended. VOTE: Ayes 3, Nays 0. APPROVAL OF MINUTES *2. REGULAR COUNCIL MEETING OF MARCH 11, 2013 Printup moved, Levang seconded, to approve the minutes of the March 11, 2013, Orono City Council meeting as submitted. VOTE: Ayes 3, Nays 0. PRESENTATION 3. WESTONKA HISTORY MUSEUM Pam Myers, President of the Westonka Historical Society, thanked the City Council for allowing her to speak tonight about their community museum. Myers indicated she came to work in this community in 1981 and learned that Westonka is an interesting word geographically. It is an area with boundaries that are sort of vague, but the Navarre portion of the City of Orono is in the Historical Society’s definition of Westonka. Myers encouraged the City Council to think about ways that the Westonka Historical Society can benefit them personally and is here to preserve the local history of the area. The City has a terrific website with a number of good pages on the history of Orono. The Westonka Historical Society started in 1966 and provides programs in the community creates a document, such as a book, a puzzle, or a game annually, which provides some retail income. The Westonka Historical Society has not had a store front until the last four or five years, and there is now an opportunity to have a permanent location in the Mound City Hall. Before 1950, the local high school was called the Mound Consolidated High School, which consolidated approximately two dozen school districts and provided opportunities for students from as far north as Medina, as far west as St. Bonifacius, as far south as Victoria, and as far east as Stubbs Bay. The school district sent school buses to pick up students in all directions. Item #03 - CC Agenda - 04/08/2013 Approval of Council Minutes 03/25/2013 [Page 1 of 10] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 25, 2013 7:00 o’clock p.m. _____________________________________________________________________________________ Page 2 of 10 (3. WESTONKA HISTORY MUSEUM, Continued) One of the products the Westonka Historical Society created was a book funded by state legacy funding which came about as a result of interviewing people who attended the grade school and graduated from Mound Consolidated High School. The school building for School District 91 is still located at the corner of Watertown Road and Stubbs Bay Road. It was once a grade school and housed grades one through eight. The building is also depicted on the City’s plat map. Before it was Stubbs Bay School, it was called Bederwood. The reason it was called Bederwood is that this community at one time was a very productive truck farming area and one of the crops that was grown was a favorite strawberry called the Bederwood. Bederwood was the name of the community until the Luce Line Railroad came through in 1913. Myers stated the Westonka Historical Society has been invited to move into the Mound City Hall building. The Mound City Staff is considering relocating to the fire department building where the police department used to be. This is possible due to the City having reduced staff enough to allow them to move. The Westonka Historical Society is considering having a separate room for a life-time Tonka toy collection and a life-time Andrews Sisters collection. There will also be a community room to highlight the history of Navarre, Orono, Spring Park, Mound, Minnetrista, and Minnetonka Beach. Myers stated part of the way each city will be highlighted will be by displaying memorabilia and showing videos on each of the cities. Myers stated she has one of the videos available tonight to show the Council highlighting the Big Island Amusement Park, which dates back to 1906. One of the most popular tourist attractions in the history of Lake Minnetonka was the Big Island Park. Myers played the video for the City Council. Myers stated the majority of the photos contained in the video are from the Historical Society’s postcard collection, which was donated by the Williams family. Myers stated her purpose in coming tonight was to let the Council know about the museum and the historical society. Myers encouraged the City to think about how they can help preserve the history of the community and to visit their website. Levang asked if the museum will be free to patrons. Myers stated if they are able to find some way to fund it, they would offer free admission. The prior two store fronts have had free admission. Printup asked when they are planning on moving into the facility. Myers indicated they will be voting on the lease in the middle of April and that they would like to have an open house in May or June. McMillan asked how the fundraiser turned out last week at the Gillepsie Center. Meyers indicated they had 120 paid tickets sold, 49 donations of silent auction items, and over 500 raffle tickets sold. Myers stated they also received a number of good comments from the people who attended the fundraiser. The Westonka Historical Society would like to think of it as the first of a series of annual fundraisers. Item #03 - CC Agenda - 04/08/2013 Approval of Council Minutes 03/25/2013 [Page 2 of 10] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 25, 2013 7:00 o’clock p.m. _____________________________________________________________________________________ Page 3 of 10 (3. WESTONKA HISTORY MUSEUM, Continued) McMillan asked if there are other parts of Orono that would fall under the purview of the Westonka Historical Society aside from Navarre. Myers stated they are open to having a display on whatever parts of Orono would like to be represented at the museum. Myers noted the Pioneer Historical Museum also has a number of terrific collections on the local communities. McMillan asked if Joane Wolfe is working with the Historical Society. Myers indicated Joane is interested in having the Westonka Historical Society publish some of the information she gathers from the residents and is utilizing some of the Historical Society’s documentation as well. Myers noted it is a mutual project. McMillan suggested that Ms. Myers attend one of the upcoming Navarre meetings since it would be a good chance to introduce the local residents to the Westonka Historical Society. The City Council took no formal action on this item. PLANNING COMMISSION COMMENTS – DENISE LESKINEN, REPRESENTATIVE Denise Leskinen stated she has nothing to report but would be available for questions. PUBLIC COMMENTS None PLANNING DEPARTMENT REPORT 4. #13-3589 BAUER DESIGN BUILD, INC., ON BEHALF OF PINE CORNER PROPERTIES (AKA JEM) – 450 OLD CRYSTAL BAY ROAD NORTH – SITE PLAN APPROVAL Josh Gallus, Bauer Design Build, and Wayne Miller, JEM Technical, were present. Curtis noted JEM Technical Marketing purchased and occupied the building at 550 Old Crystal Bay Road North in 2011. They recently purchased the existing metal building at 450 Old Crystal Bay Road North in order to relocate their machine shop operations. The applicant is requesting industrial site plan approval in order to continue improving the site’s parking areas, construct an addition and make modifications to the existing building. The site plan approval includes a conditional use permit for deferment of the number of code-required parking stalls with a variance due to number of stalls provided on site. A setback variance is also requested due to the location of the existing building and its proximity to Old Crystal Bay Road North. The proposed parking area is set back six feet from the existing building where a 10-foot setback from the building is required. The 20-foot parking setback from Old Crystal Bay Road will be met. Item #03 - CC Agenda - 04/08/2013 Approval of Council Minutes 03/25/2013 [Page 3 of 10] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 25, 2013 7:00 o’clock p.m. _____________________________________________________________________________________ Page 4 of 10 (4. #13-3589 BAUER DESIGN BUILD, INC., ON BEHALF OF PINE CORNER PROPERTIES (AKA JEM) – 450 OLD CRYSTAL BAY ROAD NORTH – SITE PLAN APPROVAL, Continued) The applicant has provided a landscape plans which meet the Code requirements. One of the conditions in the conditional use permit was requesting ten additional trees. The applicant has provided 66 trees and a statement as to the appropriateness of the additional trees. Curtis illustrated the parking area that is being deferred and noted that no trees will be planted in that area. At its January 2013, meeting, the Planning Commission voted 4 to 0 to recommend approval of the site plan, the conditional use permit for parking deferment and the variances. The Planning Commission also recommended that the off-site parking deferment be formalized by way of an easement or another appropriate mechanism. The Planning Commission further recommended the currently unneeded spaces remain green space until such time they become necessary. The applicant has provided a statement regarding their parking needs for both of the properties. Based on the number of employees per shift, they have 47 excess stalls on the 550 Old Crystal Bay Road property to accommodate any potential overflow needs of the 450 Old Crystal Bay Road lot during the day shift. They have identified a maximum need of 31 stalls for staff, plus one or two for visitors at the 450 Old Crystal Bay Road property. They are providing 39 constructed stalls at this site. Staff is currently working with the applicant to establish appropriate documentation formalizing their plan to address the potential future parking needs. Planning Staff recommends approval of the application which includes an industrial site plan, conditional use permit, and variances. McMillan asked what additional work needs to be done on the parking. Curtis indicated Staff needs to work on a suitable formalization of a parking agreement and the City Attorney is currently working with JEM’s attorney on that agreement. McMillan asked if it is necessary since JEM owns both properties. Curtis stated the City Attorney did recommend the parking agreement be formalized in some way in the event one of the properties is sold at some point in the future. McMillan commented she likes the idea of the parking deferment and keeping the area green space. Levang asked if the corner labeled F will be a flower garden. Curtis stated it appears to be a landscaped bed. Miller indicated it will consist of shrubbery type plants. McMillan asked if that landscape bed is needed or required. Curtis stated it was not required and was suggested by the applicant. Item #03 - CC Agenda - 04/08/2013 Approval of Council Minutes 03/25/2013 [Page 4 of 10] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 25, 2013 7:00 o’clock p.m. _____________________________________________________________________________________ Page 5 of 10 (4. #13-3589 BAUER DESIGN BUILD, INC., ON BEHALF OF PINE CORNER PROPERTIES (AKA JEM) – 450 OLD CRYSTAL BAY ROAD NORTH – SITE PLAN APPROVAL, Continued) Levang asked what the future patio will be constructed out of. Josh Gallus indicated it will be constructed out of colored concrete or pavers. McMillan commented it is a difficult site to get all the required trees in and that the applicant has done an excellent job of screening the building with the landscaping. McMillan stated in her view they do not need to require any more than what is currently shown on the landscape plan. Levang commented the landscape plan looks very good. Printup moved, Levang seconded, to direct Staff to draft an approval resolution for Application #13-3589, Bauer Design Build, Inc., on behalf of Pine Corner Properties (aka JEM) – 450 Old Crystal Bay Road North, site plan approval. VOTE: Ayes 3, Nays 0. 5. PLANNING COMMISSION APPOINTMENTS Curtis stated a position on the Planning Commission has been vacant since Lizz Levang took office in January. Planning Commission Alternate Chris McGrann has expressed interest in serving as a full-time member. In May 2012, McGrann was appointed to the position of Planning Commissioner alternate. Jean Krogness has submitted an application and has indicated interest in serving as either a regular member or alternate member appointment. Re-appointments are needed at this time for Kevin Landgraver and Bruce Lemke as their terms expire on March 31. Both individuals have indicated an interest in being reappointed. In 2011, Staff suggested the Council consider implementing a chair and vice chair rotation policy. Planning Commissioners serve for three-year terms. Currently Loren Schoenzeit is serving as the Planning Commission Chair and Denise Leskinen is serving as the vice chair. Levang moved, Printup seconded, to reappoint Kevin Landgraver and Bruce Lemke effective April 1, 2013, for a three-year term on the Planning Commission. VOTE: Ayes 3, Nays 0. Levang asked if Staff is suggesting that Chris McGrann take the open spot. Curtis indicated Staff typically does not make recommendations for appointed positions but that he has attended a number of work sessions and has expressed interest in being appointed. McMillan asked if he has the time to devote to a full-time position. Curtis indicated he does. Levang asked if Jan Berg is interested in staying on the Planning Commission as a regular member. Curtis indicated she presently is an alternate and that she filled her terms as a full-time commissioner a number of years ago. Levang asked if she is unable to serve as a regular member. Item #03 - CC Agenda - 04/08/2013 Approval of Council Minutes 03/25/2013 [Page 5 of 10] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 25, 2013 7:00 o’clock p.m. _____________________________________________________________________________________ Page 6 of 10 (5. PLANNING COMMISSION APPOINTMENTS, Continued) Gaffron stated the Code allows each Planning Commissioner to fill three full terms and that Janice Berg did serve all of that. Gaffron stated the code is not real clear on whether she could fill another term since there has been a fairly long gap in between then and now. Gaffron stated if the Council is interested in putting someone in for a fourth or fifth term, Staff could look at the Code. McMillan asked how long that code has been in place. Gaffron indicated it has been in place a number of decades. McMillan stated she does know Jean Krogness and that she would be a good candidate. McMillan suggested she be interviewed. Levang moved, Printup seconded, to appoint Chris McGrann to a three-year term effective April 1, 2013, and to schedule an interview with Jean Krogness. McMillan suggested an interview be scheduled for 6:45 p.m. on April 8 if Jean Krogness is available. VOTE: Ayes 3, Nays 0. Levang stated in her view three years to serve as chair is too long and does not provide enough rotation. Levang indicated she would be more comfortable with the person serving two years as chair and then having the vice chair assume the chair after that for two years. McMillan commented you would need to find out the commissioners’ availability. Printup indicated he is also fine with two years. McMillan stated the direction would be to do a two-year rotation and then discuss the availability of the commissioners to fill those positions. 6. NAVARRE APRIL 8 MEETING – DRAFT AGENDA Gaffron noted on March 13th, he met with Ralph Kempf and Chris Hardten of the Navarre Community Initiative at their request to discuss options for engaging the Navarre business community. The committee hopes to put together a core group of business people to enlist their support. Gaffron reported he and Jesse Struve met with Jim Grube and Greg Chock of Hennepin County in Navarre to review the mid-block crosswalk situation and discuss alternatives, such as the pros and cons of various relocation options and what other safety methods might be employed. Grube indicated they will have a drawing prior to the April 8 meeting. The City Engineer has been reviewing street lighting options and grant opportunities and will be doing a sidewalk condition inventory prior to the April 8 meeting. Item #03 - CC Agenda - 04/08/2013 Approval of Council Minutes 03/25/2013 [Page 6 of 10] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 25, 2013 7:00 o’clock p.m. _____________________________________________________________________________________ Page 7 of 10 (6. NAVARRE APRIL 8 MEETING – DRAFT AGENDA, Continued) The draft agenda for the April 8 Navarre Community Meeting will include the following items: crosswalk alternatives, lighting options update, sidewalk conditions inventory, grant opportunities update, and NCI comments. Levang asked if Jim Grube provided any information on safety dollars. Gaffron indicated he has not provided anything to date but that he did indicate they are planning on doing a review of the accident history of that area. McMillan asked if the Navarre Initiative Committee said anything about a Navarre cleanup day. Gaffron stated when he met with them a few weeks ago, Ralph Kempf had discussed the fact that they would like a cleanup day for Navarre. Gaffron indicated he was told that Orono would not have any resources to hold a separate one in Navarre but that the Navarre residents are welcome to bring their items to Orono on their cleanup day. Levang asked if that item should be included on the agenda. Gaffron indicated Ralph Kempf would be able to bring that item up during the NCI comment section of the meeting. McMillan commented she has had an opportunity to walk some of the sidewalks in Navarre and for the most part they appear to be in pretty good shape. Gaffron indicated the sidewalks on the north side also appear to be in good shape but that he has not had a chance to walk the sidewalks on the south side. Levang asked if Staff has any clue on how much activity there has been on the Navarre section of the website. Gaffron indicated he will speak with the City Clerk to see if that can be determined. Printup noted the Minnehaha Creek Watershed District has grant opportunities available through May 31 for public and private properties and that that perhaps is something that the Navarre Community Initiative could look into. Gaffron stated Staff can look into that to see what opportunities are available. PUBLIC WORKS DIRECTOR/CITY ENGINEER’S REPORT *7. AUTHORIZATION TO PURCHASE NEW SKIDSTEER LOADER AND SNOWBLOWER Printup moved, Levang seconded, to approve the purchase of a skidsteer loader and snowblower from Lano Equipment in the amount of $31,257.15. VOTE: Ayes 3, Nays 0. Item #03 - CC Agenda - 04/08/2013 Approval of Council Minutes 03/25/2013 [Page 7 of 10] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 25, 2013 7:00 o’clock p.m. _____________________________________________________________________________________ Page 8 of 10 MAYOR/COUNCIL REPORT Printup noted it is spring break this week and that he would encourage everyone to be safe and to have a happy Easter. Levang reported she attended the turnback open house, which was quite interesting. There were a number of people in attendance and hopefully there was a lot of feedback that was provided to Jim Grube. McMillan noted Jim Grube will compile all the input he received from the open house and then provide that information to the City Council for their review and feedback in May. McMillan reported at the March LMCD meeting the Board approved the management plan. The LMCD decided to remove the funding mechanism in the plan and simply approve the comprehensive water management plan. McMillan indicated the Board had a pretty long discussion regarding the funding piece, which would come under the budget rather than the management plan. One of the representatives from Minnetrista wanted them to look at outsourcing the milfoil harvesting. Since the harvesting equipment is pretty tailored for the program, it is unlikely they will be able to find a private harvester to do it cheaper than what the LMCD is currently doing it for. McMillan reported there was a meeting for the golf course volunteers and that there should be an update provided at the April 8 Council meeting. McMillan commented she appreciates the volunteers’ efforts and enthusiasm to improve the golf course. McMillan noted there is a police commission meeting next week and a joint Planning/City Council meeting on April 3. McMillan indicated she has received a number of e-mails from residents who want to know how fast the process is going to go with the wetland buffers. McMillan stated she is not sure which direction the City is going to go in and questioned whether some time should be set aside at the April Planning Commission agenda to discuss this. Gaffron stated he has compiled a memo that details the issues from the City’s perspective and how they relate to the Watershed District’s codes versus City Codes. Gaffron indicated he will put in some options for how to move forward with that. Staff has not published the April Planning Commission meeting at this point but Staff should have something ready by the May Planning Commission meeting. Gaffron stated he believes Staff understands what the issues are from the citizens’ standpoint and that there are some solutions that present themselves pretty quickly but it becomes a matter of whether the City is ready to make some philosophical changes. McMillan asked if having that type of discussion at the April Planning Commission meeting would get into a gray area without having an ordinance ready for review. Gaffron stated it can be placed on their agenda for discussion without having a public hearing or they could hold a public hearing at that time. Gaffron indicated he is not sure Staff will have anything concrete in place for the public to comment on. If the City Council would like that to be a public hearing, Staff still has time to publish the notice for the meeting. Item #03 - CC Agenda - 04/08/2013 Approval of Council Minutes 03/25/2013 [Page 8 of 10] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 25, 2013 7:00 o’clock p.m. _____________________________________________________________________________________ Page 9 of 10 (MAYOR/COUNCIL REPORT, Continued) McMillan commented it would be kind of like a sketch plan or an idea of changing the code and that she is not sure they need to publish that. Levang asked how many applications the City has that this issue is involved in. Gaffron indicated there are two specific ones that have come in and a variety of others over the past year or two. Curtis stated the main question they receive is why the wetland buffer is being triggered. McMillan stated she would like to stay ahead of this issue and that she would be okay with having a public hearing at the April Planning Commission meeting. Curtis stated they can publish it in anticipation of having an ordinance ready and then continuing the public hearing if necessary. McMillan indicated she would prefer to go that route. Gaffron stated Staff will publish it as a public hearing for the April 15 Planning Commission meeting and then discuss it at the joint work session on April 3. Staff should have an ordinance ready for review and adoption in May. CITY ADMINISTRATOR’S REPORT *8. ACCEPT DONATION – RESOLUTION NO. 6216 Printup moved, Levang seconded, to accept a $100.00 donation/referral from Alerus Mortgage Company. VOTE: Ayes 3, Nays 0. CITY ATTORNEY’S REPORT None *9. LICENSES & PERMITS Kennel License 1. Georgette Jabbour 4455 Bayside Road Printup moved, Levang seconded, to approve the above listed licenses. VOTE: Ayes 3, Nays 0. *10. BILLS Printup moved, Levang seconded, to approve payment of the All Fund Account. VOTE: Ayes 3, Nays 0. Item #03 - CC Agenda - 04/08/2013 Approval of Council Minutes 03/25/2013 [Page 9 of 10] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, March 25, 2013 7:00 o’clock p.m. _____________________________________________________________________________________ Page 10 of 10 ADJOURNMENT Printup moved, Levang seconded, to adjourn the Orono City Council meeting at 7:59 p.m. VOTE: Ayes 3, Nays 0. ATTEST: _________________________________________ _______________________________________ Rachel Dodge, City Clerk Lili Tod McMillan, Mayor Item #03 - CC Agenda - 04/08/2013 Approval of Council Minutes 03/25/2013 [Page 10 of 10] Item #04 - CC Agenda - 04/08/2013 Presentation - Orono Police Department Annual Report [Page 1 of 1] Item #05 - CC Agenda - 04/08/2013 Presentation - Lake Minnetonka Association (LMA) Funding Request [Page 1 of 50] Item #05 - CC Agenda - 04/08/2013 Presentation - Lake Minnetonka Association (LMA) Funding Request [Page 2 of 50] Item #05 - CC Agenda - 04/08/2013 Presentation - Lake Minnetonka Association (LMA) Funding Request [Page 3 of 50] Item #05 - CC Agenda - 04/08/2013 Presentation - Lake Minnetonka Association (LMA) Funding Request [Page 4 of 50] Item #05 - CC Agenda - 04/08/2013 Presentation - Lake Minnetonka Association (LMA) Funding Request [Page 5 of 50] Item #05 - CC Agenda - 04/08/2013 Presentation - Lake Minnetonka Association (LMA) Funding Request [Page 6 of 50] Item #05 - 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CC Agenda - 04/08/2013 File #13-3597 [Total Pages 19] Item #08 - CC Agenda - 04/08/2013 File #13-3597 [Total Pages 19] Item #08 - CC Agenda - 04/08/2013 File #13-3597 [Total Pages 19] Item #08 - CC Agenda - 04/08/2013 File #13-3597 [Total Pages 19] Item #08 - CC Agenda - 04/08/2013 File #13-3597 [Total Pages 19] Item #08 - CC Agenda - 04/08/2013 File #13-3597 [Total Pages 19] Item #08 - CC Agenda - 04/08/2013 File #13-3597 [Total Pages 19] Item #08 - CC Agenda - 04/08/2013 File #13-3597 [Total Pages 19] Item #08 - CC Agenda - 04/08/2013 File #13-3597 [Total Pages 19] Item #08 - CC Agenda - 04/08/2013 File #13-3597 [Total Pages 19] Item #09 - CC Agenda - 04/08/2013 Boundary Sign Cost Estimate [Page 1 of 1] Item #10 - CC Agenda - 04/08/2013 Street Imporovement District - Letter of Support [Page 1 of 5] Item #10 - CC Agenda - 04/08/2013 Street Imporovement District - Letter of Support [Page 2 of 5] Item #10 - CC Agenda - 04/08/2013 Street Imporovement District - Letter of Support [Page 3 of 5] Item #10 - CC Agenda - 04/08/2013 Street Imporovement District - Letter of Support [Page 4 of 5] Item #10 - CC Agenda - 04/08/2013 Street Imporovement District - Letter of Support [Page 5 of 5] Item #11 - CC Agenda - 04/08/2013 IT Technician [Page 1 of 5] Item #11 - CC Agenda - 04/08/2013 IT Technician [Page 2 of 5] Item #11 - CC Agenda - 04/08/2013 IT Technician [Page 3 of 5] Item #11 - CC Agenda - 04/08/2013 IT Technician [Page 4 of 5] Item #11 - CC Agenda - 04/08/2013 IT Technician [Page 5 of 5] Item #12 - CC Agenda - 04/08/2013 Approval of Architectural Space Study [Page 1 of 3] Item #12 - CC Agenda - 04/08/2013 Approval of Architectural Space Study [Page 2 of 3] Item #12 - CC Agenda - 04/08/2013 Approval of Architectural Space Study [Page 3 of 3] Item #13 - CC Agenda - 04/08/2013 Liquidation of Forfeited Vehicle [Page 1 of 1] Item #14 - CC Agenda - 04/08/2013 Long Lake Funding Request [Page 1 of 2] Item #14 - CC Agenda - 04/08/2013 Long Lake Funding Request [Page 2 of 2] Item #15 - CC Agenda - 04/08/2013 Approval of Architectural Space Study [Page 1 of 4] Item #15 - CC Agenda - 04/08/2013 Approval of Architectural Space Study [Page 2 of 4] Item #15 - CC Agenda - 04/08/2013 Approval of Architectural Space Study [Page 3 of 4] Item #15 - CC Agenda - 04/08/2013 Approval of Architectural Space Study [Page 4 of 4] Item #16 - CC Agenda - 04/08/2013 Licenses & Permits [Page 1 of 1] Item #17 - CC Agenda - 04/08/13 Bills [Page 1 of 6] Item #17 - CC Agenda - 04/08/13 Bills [Page 2 of 6] Item #17 - CC Agenda - 04/08/13 Bills [Page 3 of 6] Item #17 - CC Agenda - 04/08/13 Bills [Page 4 of 6] Item #17 - CC Agenda - 04/08/13 Bills [Page 5 of 6] Item #17 - CC Agenda - 04/08/13 Bills [Page 6 of 6]