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Home My WebLink About02-11-2013 Council Packet PUBLIC ATTENDANCE MEETING DATE 2 -� I " I 3 �COUNCIL ❑ PLANNING COMMISSION ❑ OTHER Assistive Listening Device available upon request. Please complete the followin� information for City records. PRESENT FOR(from agenda) NAME (please print) ADDRESS NAME OR NUMBER . , ,,� �,, �; , „� �._ 1. ��`� 'v' ,,v U � �� ;� �' � �- � �' �, '� �'1�� . � "" � ; , 2. i�,u.� (l-�C,1-� �`Z� 1 C.-As�v � �;t�-c..;G �-�'v�uu�.-" , _ . = � �, � �� - �., , ; , . , . _ . .. .. , 3. � , r.,; ,, ,_, � . ..., , : :, . , y . , �. , :- -- p � � � , 1 J � � 4. s'' ', �� `- ,��L/� d��.✓ '� �� ,��`��,.G -� �"� r � � -.. ; , . ,, . � ; , , � �.. ' � r ...i �a...Y I J �.. �"� ' �\. �.�.� . �-.i n �.. e� .J �� . ..J ' �.. ' . . 1 f ..- .� .� J ` I . . 2 I ^,. - � i, � �- ''�� l.. '`�+ /, 6. 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Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 Directions: www.yahoo.com/maps - 952-249-4600 / www.ci.orono.mn.us Roll Call Pledge of Allegiance Approval of Agenda 1. Consent Agenda – Consent agenda items, including (*) asterisk items, are considered to be routine items to be enacted upon by one motion by the City Council under this section of the agenda. Items on the Consent Agenda are reviewed in total by the City Council and may be approved through one motion with no further discussion by the Council. Any item may be removed by any Council Member, staff member or person from the public for separate consideration. If you wish to remove any item from the Consent Agenda, please state the item number and description of the item. Memos regarding each of the Agenda items are available in the Public Packet - located in the lobby near the sign in sheet. Approval of Minutes * 2. Council Work Session of January 28, 2013 * 3. Regular Council Meeting of January 28, 2013 Presentation 4. Donation Garden 5. Bow-Fishing Regulations – Greg Nybeck, Lake Minnetonka Conservation District (LMCD) LMCD Report – Andrew McDermott, Representative Planning Commission Comments – John Theisse, Representative Public Comments – (Limit 5 Minutes Per Person) This is an opportunity for the public to address matters not on the agenda. The council will not engage in discussion or take action on items presented at this time. However, the council may refer issues to staff for follow up or consideration at a future meeting. Speakers should state their name and home address at the podium before speaking. Planning Department Report 6. 12-3582 Colson Custom Homes on behalf of BWB Holdings, LLC, 4731 North Shore Drive – Variance – Resolution * 7. 12-3583 Carl & Andrea Rhame, 3245 Watertown Road – Variances – Resolution * 8. 12-3588 WIPO Homes on behalf of Justin & Susan Kelly, 2990 Sussex Road – CUP – Resolution 8:00 P.M. – HRA Annual Meeting Mayor/Council Report City Administrator's Report 9. City Clerk Recruitment 10. Western Communities Action Network (WeCAN) Request for CDBG Support 11. 2012 General Fund Budget Information 12. 2013 Pay Equity Report Agenda for Council Meeting Set for Monday, February 11, 2013, 7:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 Directions: www.yahoo.com/maps - 952-249-4600 / www.ci.orono.mn.us Sign up for email notifications at www.ci.orono.mn.us – follow links for Stay Connected & Email Notification City Attorney's Report 13. Licenses & Permits Kennel Licenses Massage License * 14. Bills Adjournment Upcoming Issues and Events 2013 02/18 – HOLIDAY, Presidents Day, Monday 02/19 – * Planning Commission Meeting, Tuesday, 6:30 p.m. (Council Liaison – Cynthia Bremer) 02/25 – Council Work Session, Monday, 5:30 p.m. 02/25 – Council Meeting, Monday, 7:00 p.m. 03/06 – Planning Commission Work Session, Wednesday, 5:30 p.m. 03/11 – Council Meeting, Monday, 7:00 p.m. 03/18 – Planning Commission Meeting, Monday, 6:30 p.m. (Council Liaison – Lizz Levang) 03/25 – Council Work Session, Monday, 5:30 p.m. 03/25 – Council Meeting, Monday, 7:00 p.m. 04/03 – Planning Commission & Council, Joint Work Session, Wednesday, 5:30 p.m. MINUTES OF THE ORONO CITY COUNCIL WORK SESSION Monday, January 28, 2013 5:00 p.m. Present: Mayor Lili McMillan, Council Members Kristi Anderson, Cynthia Bremer, Lizz Levang and Lizz Levang; representing Staff were City Administration Jessica Loftus, Assistant City Administrator for Long Term Strategy Mike Gaffron, and Public Works Director/City Engineer Jesse Struve. Administrator Loftus noted at the regular meeting of January 14th the City Council directed that reorganization of the city be placed on the January 28th work session agenda. She was directed to evaluate positions in City Hall and postpone interviews for the City Clerk position until this was accomplished. Discussion ensued regarding proposed changes to the organizational chart and staff’s recommendation to fill the City Clerk position. This item of the work session was tabled until after the regular meeting. The work session was reconvened and some members of the City Council noted they did not want to fill the City Clerk position. The City Council acknowledged this item will be placed on the February 11th regular agenda for formal action regarding the City Clerk position. Jim Grube, Hennepin County, discussed many of the issues in the Navarre area including options for improvements to the County Road 15 and 19 intersections. He will also attend the Feb. 11 Navarre community meeting to present options. Mr. Grube provided an update on the CSAH 112 Turnback. He presented a preliminary estimate of costs to rebuild 112 and it included optional costs for landscaping. Mr. Grube asked the City Council to think about the future of transit/busing along the corridor, speed limits, and whether a trail system is worthwhile? He noted a project Open House is scheduled for March. Council discussed the Miller property on Willow Drive and reached consensus to consider a purchase near the assessed value of the property. There were no comments regarding Information Update items. The meeting closed at 6:45 p.m, reconvened at 9:15 p.m. and closed at 10:27 p.m. ATTEST: ________________________________________ _______________________________________ Jessica Loftus, City Administrator Lili Tod McMillan, Mayor Item #02 - CC Agenda - 02/11/2013 Approval of Council Work Session Minutes 01/28/2013 [Page 1 of 1] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 28, 2013 7:00 o’clock p.m. _____________________________________________________________________________________ Page 1 of 11 ROLL CALL The Orono City Council met on the above-mentioned date with the following members present: Mayor Lili Tod McMillan, Council Members Cynthia Bremer, Aaron Printup, Kristi Anderson, and Lizz Levang. Representing Staff were City Administrator Jessica Loftus, Assistant City Administrator of Long-Term Strategic Planning Michael Gaffron, Planning Coordinator Melanie Curtis, Finance Director Ron Olson, City Engineer/Public Works Director Jesse Struve, City Attorney Soren Mattick, and Recorder Jackie Young. Mayor McMillan called the meeting to order at 7:00 p.m., followed by the Pledge of Allegiance. APPROVAL OF AGENDA CONSENT AGENDA Item Nos. 3, 4, and 6 through 10 were added to the Consent Agenda. Levang moved, Anderson seconded, to approve the Consent Agenda as amended. VOTE: Ayes 5, Nays 0. *2. REGULAR CITY COUNCIL MEETING OF JANUARY 14, 2013 Levang moved, Anderson seconded, to approve the minutes of the Orono City Council meeting of January 14, 2013, as submitted. VOTE: Ayes 5, Nays 0. BIG ISLAND PARK REPORT Gabriel Jabbour noted last year he, Mayor McMillan, and two representatives from Three Rivers Park visited Big Island to discuss the possibility of continuing the re-vegetation project on Big Island. Three River Parks and The Minnehaha Watershed District have agreed to do that and a bid has been received and awarded last week to re-vegetate a portion of the shoreline. Jabbour indicated he typically receives a number of requests from people wanting to hold weddings and other events on Big Island. Big Island is currently under a management plan that was adopted by the City Council, which does not allow those types of events on the Island. In addition, the Watershed District has a conservation easement. Jabbour noted the Watershed District would have to adopt an amendment to the management plan if the City is interested in holding those types of events on Big Island. McMillan noted weddings can be held on Big Island but that there are no public restroom facilities or running water available. Jabbour stated he stands corrected on weddings but that most other private events cannot be held on Big Island. McMillan asked if there is anything the Council should be thinking about for improvements that should be done this spring. Item #03 - CC Agenda - 02/11/2013 Approval of Council Minutes 01/28/2013 [Page 1 of 11] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 28, 2013 7:00 o’clock p.m. _____________________________________________________________________________________ Page 2 of 11 (BIG ISLAND PARK REPORT, Continued) Jabbour noted a number of the signs are lying on the ground at the present time because the concrete was not placed in the ground deep enough and some of the signs have been vandalized. Jabbour stated they will reinstall the signs by placing the metal posts in the ground four to five feet deep. Jabbour stated in his view no other major improvements are required at this time. McMillan congratulated Gabriel Jabbour on his appointment to the DNR Aquatic Invasive Species Committee. Jabbour stated he is very fortunate to be one of the few who got accepted to sit on the committee. Jabbour provided a brief background on the formation of the LMCD. The LMCD was originally established as a regulatory agency and over the years it has taken on some roles that were not envisioned in its original charter. In approximately 1991 or 1992, Orono was granted public access points on Lake Minnetonka, and the statutory language was changed to read that cities may appoint representatives to the LMCD. The AIS Committee of the LMCD has spent approximately 99 percent of the time discussing milfoil and the options available for eradication. Jabbour indicated representatives from the LMA, the DNR, the Corps of Engineers, Three Rivers Park, and the Watershed District, as well as himself, sit on the committee. Every year the Corps of Engineers sends two engineers to the meetings and they provide a considerable amount of information to the committee on aquatic invasive species. Jabbour stated the costs to chemically treat Lake Minnetonka were discussed and it was estimated the cost would be $2.5 million to $3 million per year. The Corps of Engineers have conducted a 5-year study that demonstrated that the majority of the chemicals end up in the deep portions of the lake and do very little to treat milfoil in the shallower parts of the lake. Jabbour presented the City Council with the LMCD’s 2013 Budget and Levy which has been adopted by the LMCD. As part of the budget discussions, the City of Greenwood suggested the LMCD sell the milfoil harvesters and chemically treat the entire lake. Jabbour noted the taxpayers did not pay for the harvesters originally since they were donated. Since the harvesters play a vital role in eradicating milfoil around Big Island, Jabbour indicated he was opposed to the sale of them. Over 150,000 boaters use Big Island every year and the harvesters allow those people access to the island. Jabbour noted the City of Greenwood contributed $6,264 in 2012 while the City of Orono contributed $57,866. Orono will experience an increase of $541 in 2013. The cost to chemical treat each bay would be between $50,000 and $100,000. At the present time the majority of the money is paid for by the shoreland owners but some people are having a difficult time paying the fees necessary each year for chemical treatment and that they would like the public sector to contribute a greater share of the costs. Jabbour stated he would encourage the City Council to think twice about the budget before voting on it. As it relates to dealing with aquatic invasive species, the state’s budget is $4 million, which is intended to cover eradication of milfoil in all the lakes in the state. Jabbour noted the state is currently experiencing an influx of other aquatic invasive species that should also be dealt with. Item #03 - CC Agenda - 02/11/2013 Approval of Council Minutes 01/28/2013 [Page 2 of 11] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 28, 2013 7:00 o’clock p.m. _____________________________________________________________________________________ Page 3 of 11 (BIG ISLAND PARK REPORT, Continued) Jabbour commented he periodically will send e-mails to the City Council in an effort to keep them informed on what is happening with the LMCD and the AIS Committee. Jabbour indicated he welcomes the Council’s input on any issue. Jabbour distributed information to the Council on the dam, ground water depletion, and water levels. Printup thanked Gabriel Jabbour for his efforts with Big Island and the LMCD. Printup noted there are a number of stakeholders associated with the LMCD, and asked how those entities could all be brought together. Jabbour indicated the AIS committee attempts to bring all the interested parties together and that one of the main issues is a disagreement over how the aquatic invasive species should be dealt with. Gaffron noted Staff is recommending that extra mooring posts not be installed at Big Island Nature Park. Levang moved, Printup seconded, to direct Staff that extra mooring posts at Big Island Nature Park will not be installed for the 2013 boating season or future years unless the Council approves a formal request for post installation and, if approved, the installation and removal costs shall be paid by the requesting party. VOTE: Ayes 5, Nays 0. PLANNING COMMISSION COMMENTS – JON SCHWINGLER, REPRESENTATIVE Schwingler stated he had nothing to report but would be available for questions. PUBLIC COMMENTS MN State Senator David Osmek introduced himself to the Orono City Council. Osmek noted he was a city councilman in the City of Mound for 11 years and originally was born in Glencoe. Osmek indicated he decided to run for senate and was elected last November. Current committee assignments include the public safety and transportation committee, the energy and environment committee, and the committee of environment economic development and agriculture. Osmek encouraged the City Council and Staff to contact him with any issues they would like assistance on. McMillan noted that before Osmek left the Mound City Council, Mound was dealing with the market value exclusion and that she would like the legislature to take a look at that idea. Currently the homes valued under $413,000 are getting breaks while at the same time they are asking the homeowners that own homes above that amount to make up that difference. McMillan commented the state needs to let the cities know what they are going to do on that issue. Osmek stated they saw that coming when Mound reduced their levy. Basically the state promised the cities that if local taxes were reduced, they would provide additional state aid. The state later reneged on that agreement, which caused a problem for the cities. Osmek stated in his view the state needs to stay away from the property tax system and that he is in agreement some work needs to be done on that issue. Printup thanked Senator Osmek and encouraged him to get together with Gabriel Jabbour on the AIS issue. Item #03 - CC Agenda - 02/11/2013 Approval of Council Minutes 01/28/2013 [Page 3 of 11] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 28, 2013 7:00 o’clock p.m. _____________________________________________________________________________________ Page 4 of 11 (PUBLIC COMMENTS, Continued) Osmek noted he is on two committees that would deal with AIS issues, but that it is unlikely the state will be able to provide additional funds to deal with AIS. Osmek indicated he originally had the understanding that treatment of the bay would only last for five years and then the milfoil would be completely eradicated, but that has not turned out to be the case. Osmek noted the vast majority of the money for chemical treatment is paid for by private citizens, which is probably the right way to go about it. Anderson asked what type of issues related to AIS he anticipates seeing on his committees. Osmek indicated he is not aware of any legislation regarding AIS at the present time but that his committees will review any legislation that is introduced. PLANNING DEPARTMENT REPORT *3. #12-3590 CITY OF ORONO, AMEND SECTION 78-1403 – LOT COVERAGE AND MASSING STANDARDS – ORDINANCE NO. 99, THIRD SERIES Levang moved, Anderson seconded, to adopt ORDINANCE NO. 99, Third Series, City of Orono, Hennepin County, Minnesota, an Ordinance Amending Sections 78-1403 of the Orono Municipal Zoning Code Regarding Massing and Lot Coverage. VOTE: Ayes 5, Nays 0. PUBLIC WORKS DIRECTOR/CITY ENGINEER’S REPORT *4. ACCEPTANCE OF MUNICIPAL INFILTRATION AND INFLOW (I&I) GRANT – RESOLUTION NO. 6202 Levang moved, Anderson seconded, to approve the Metropolitan Council Municipal Publicly Owned Infrastructure Inflow/Infiltration Grant Program – Grant Agreement. VOTE: Ayes 5, Nays 0. Levang moved, Anderson seconded, to approve Staff and Bolton and Menk to move forward with developing plans and specifications for a sanitary sewer rehabilitation project. VOTE: Ayes 5, Nays 0. 5. WILLOW DRIVE PRELIMINARY DESIGN UPDATE Struve stated at the January 14, 2013, Council meeting, the Council approved a proposal from Bolton and Menk for design services associated with the reconstruction of Willow Drive North between Kelley Parkway and CR6, which is on the City’s Municipal State Aid System. Struve indicated David Martini with Bolton and Menk will present the different options that Staff has explored for improving Willow Drive. Item #03 - CC Agenda - 02/11/2013 Approval of Council Minutes 01/28/2013 [Page 4 of 11] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 28, 2013 7:00 o’clock p.m. _____________________________________________________________________________________ Page 5 of 11 (5. WILLOW DRIVE PRELIMINARY DESIGN UPDATE, Continued) David Martini addressed the City Council regarding Willow Drive. At the present time Willow Drive has an average width of approximately 34 feet, which includes a bituminous surface and narrow gravel shoulders. At its narrowest, the road is about 30 feet in width. It is a rural drainage section with ditches on both sides of the road and culverts to convey storm water runoff. Along the road there are areas of tree cover that are located near the bottom of the ditch and areas of wetland adjacent to the road. The proposed reconstruction will include the complete removal of the pavement section and potentially a portion of the underlying subgrade. In order to reconstruct Willow Drive to MSA standards, a typical section which includes 12-foot driving lanes, 6-foot shoulders, and a 1-1/2 foot recovery area on each side of the road will need to be constructed. This will require the footprint of the road to be 39 feet wide, which will require the existing road to be widened. On the east side of the road between the north and south side of Dickey Lane, some ditch improvements are needed up near Kelley Parkway. There is also one area that will need a little more extensive ditch work in the area of Willow Drive to handle the drainage more effectively. Currently there are a number of culverts with no end structures on them that should also be addressed. In addition, there are a couple of pedestrian ramps that are not up to current MSA standards and those are proposed to be replaced. From a right-of-way standpoint, all of the proposed improvements can fit within the existing right-of-way. To accommodate the widening that is necessary to meet MSA standards, City Staff has considered the following options: Option 1 – Leave the centerline of the road in its current location and widen on both sides of the road. This option minimizes wetland impacts on the west side of the road but requires fairly significant tree removal along the residential properties on the east side of the road. Although all of the tree removal would occur in existing City right-of-way, it is anticipated that the proposed tree removal will be a concern to the adjacent property owners. Option 2 – Move the centerline of the road five feet to the west to eliminate tree impacts on the east side of the road. This option essentially eliminates tree impacts on the east side of the road but at the same time increases wetland fill on the west side. A 5-foot offset also narrows up the area between the road and the existing trail, which makes it difficult to re-establish a standard ditch section in some areas. Option 3 – Move the centerline of the road three feet to the west to reduce tree impacts on the east side of the road. The centerline would be transitioned back to its existing location at the north end of the project to line up with Willow Drive north of CR 6. This option essentially eliminates tree impacts on the east side of the road with the exception of the wooded area between the north and south legs of Dickey Lane Drive. This option has more wetland impacts than Option 1 but less impacts than Option 2. It also allows for more room for ditch restoration on the west side of the road when compared to Option 2. Item #03 - CC Agenda - 02/11/2013 Approval of Council Minutes 01/28/2013 [Page 5 of 11] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 28, 2013 7:00 o’clock p.m. _____________________________________________________________________________________ Page 6 of 11 (5. WILLOW DRIVE PRELIMINARY DESIGN UPDATE, Continued) Currently there is access off of Willow Drive into Otten Brothers. As the area continues to develop and traffic increases, the possibility of moving the existing access on Willow Drive to the north to line up with Kelley Parkway have been discussed. As it exists now, there are safety concerns due to traffic conflicts that exist with left turning traffic to Kelley Parkway and left turning traffic to Otten Brothers. Based on preliminary discussions, it appears that the property owner is willing to discuss the possibility of this change but is concerned that it may have a negative impact on the internal circulation of traffic on his property. Since it is anticipated that the safety concerns related to the existing location of the access will only increase as the surrounding area continues to develop, City Staff would like direction form the Council to determine if the proposed access change should be pursued as part of the Willow Drive reconstruction project. Staff would recommend that Option 3 be selected because it allows for the necessary widening of the road with the best balance between wetland and tree impacts. Levang indicated she is in favor of Option 3 and that the road is obviously in poor shape and needs improvements. Levang commented she appreciate the efforts taken by Staff to understand the concerns of the neighbors. Martini stated shifting the centerline to the west will not be very discernible, and then as you get to the north and approach CR6, it will be transitioned back to where the centerline lines up currently. Struve noted some of the options show some impacts to trees located in the right-of-way but that Staff feels Option 3 balances the tree removal a little more. Martini noted the main area impacted with the trees would be the area around the north and south legs of Dickey Lane. Anderson indicated she also is in favor of Option 3 and that she is in agreement the culverts need to be improved. Printup stated Option 3 is fine. Printup asked what the City will be looking at as far as maintenance costs. Struve noted maintenance costs will go up as you add more bituminous since there will need to be periodic seal coating and mill and overlaying. Struve stated in his view those costs will be relatively small but that there will be some additional costs over gravel. Printup commented he is okay with the road remaining gravel because there is a trail located right next to it that pedestrians and bicyclists can use. Bremer noted that bicyclists are supposed to be using the roadway rather than the trail. Gaffron indicated the trail is a pedestrian trail. Martini stated a somewhat wider shoulder could be provided for the bicyclists. Item #03 - CC Agenda - 02/11/2013 Approval of Council Minutes 01/28/2013 [Page 6 of 11] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 28, 2013 7:00 o’clock p.m. _____________________________________________________________________________________ Page 7 of 11 (5. WILLOW DRIVE PRELIMINARY DESIGN UPDATE, Continued) McMillan noted this is a pretty heavily traveled road and that the Council likely will want to look at having some paved portion. Anderson asked if it would make sense to relocate the trail. Martini indicated he would be consistent with the trails being on the same side of the road and that at least three feet of shoulder could be provided for bicyclists if that is what the Council would like to do. McMillan stated in her view Option 3 is good and that now might be a good time to look at the access situation around Otten Brothers. Martini stated the property owners do not see much benefit to them in relocating the access point at the present time. Martini indicated another logical place to have this discussion would be during the turn back process but that Staff would like some direction on this matter. McMillan noted they will be reconstructing Old Highway 12 in the near future and that that would be another opportunity to look at it. Bremer noted the City has looked at the Otten Brother access previously and that the same concern was raised back then as was raised now. Bremer asked if anyone from the City’ safety committee has looked at this issue and whether the City has any information about actual accidents that are happening there. Struve indicated his information basically comes from Mike Gaffron and that it does not sound like there have been very many accidents in that area. This issue has been discussed in the past as simply a preference to relocate the access for future traffic conditions and making the intersection easier to negotiate by motorists. With the reconstruction of Willow Drive, now is a good time to address it or the City can look at it in five or six years when Old Highway 12 is reconstructed. Bremer noted there were different plans for that area previously created that could be reviewed. Gaffron stated once Stone Bay is completely built out, there will be a greater demand for that intersection to be changed. Currently Stone Bay is only half built out. One of the things that should be considered is that there will be a right in and right out for traffic to get into the site on the south side and that one of the key elements to changing the access was to stop people from making a U-turn in that area. Bremer indicated she is fine with Staff’s recommendation. Struve stated it sounds like the Council would like Staff to look at a three foot paved shoulder for Willow Drive and to come back with different costs. Staff will continue speaking with Otten Brothers but that the Council does not need to make a firm decision at this point. McMillan asked whether a public hearing will be scheduled. Struve indicated once the plans are more finalized, they will have a meeting with the residents. Item #03 - CC Agenda - 02/11/2013 Approval of Council Minutes 01/28/2013 [Page 7 of 11] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 28, 2013 7:00 o’clock p.m. _____________________________________________________________________________________ Page 8 of 11 (5. WILLOW DRIVE PRELIMINARY DESIGN UPDATE, Continued) Anderson asked if it would be disruptive to rip up this road at the same time as Old Highway 12 is being reconstructed. Struve stated in his view it probably will not be that disruptive since Old Highway 12 will also be tore up. The City Council took no formal action on this item. *6. CHANGE ORDER NO. 3 – ORONO ORCHARD ROAD RECONSTRUCTION PROJECT Levang moved, Anderson seconded, to approve Change Order No. 3 for the contractor Minger Construction, Inc., in the amount of $105,774.44 for the Orono Orchard Road Reconstruction Project. VOTE: Ayes 5, Nays 0. *7. PAY REQUEST NO. 7 – ORONO ORCHARD ROAD RECONSTRUCTION PROJECT Levang moved, Anderson seconded, to approve Pay Request No. 7 for the contractor Minger Construction, Inc., in the amount of $96,754.50 for the Orono Orchard Road Reconstruction Project. VOTE: Ayes 5, Nays 0. MAYOR/COUNCIL REPORT Levang noted on February 1st and 2nd she will be attending the Leadership conference for first-time council members. On February 11th, a presentation will be done regarding the donation garden for the City Council. Anderson noted that Mike Gaffron shared with the Council the press release that was put together inviting people to the work session on February 11th regarding the Navarre Initiative. Jim Grube has also been invited to attend that meeting. Printup stated that he, and perhaps some other Council members, have gotten calls regarding the new recycling containers. Printup commented it might just be a matter of learning the new methods. Printup asked if the work session information should also be made available on line. Currently the agendas are on line but the packets and minutes are not available prior to the work session. Loftus indicated the work session minutes are approved at the regular Council meetings and are included in the City Council packets. Loftus noted the work session minutes are typically much briefer than City Council minutes. Printup asked if the Council would like more detailed work session minutes. Loftus stated when she started with the City, the work session agendas were not put online at all, which has since changed. Since the work sessions are a little more informal, Staff does not always have packets or memos prepared. Work sessions have historically been looked at as a time to study the basic issues and work through some of the details. Item #03 - CC Agenda - 02/11/2013 Approval of Council Minutes 01/28/2013 [Page 8 of 11] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 28, 2013 7:00 o’clock p.m. _____________________________________________________________________________________ Page 9 of 11 (MAYOR/COUNCIL REPORT, Continued) Bremer stated she does not want to see the work sessions become too formalized and that she does not have a problem with adding the minutes to the website. Bremer indicated she does not want to have what could become two official city meetings back to back. McMillan noted the City Council packets are pretty solidified by the time the meeting happens and that sometimes work session items are more fluid. Levang commented it would be nice if the Navarre Initiative Committee and/or the general public could be provided more information prior to the work session. Loftus commented if the Council would like more detailed minutes, perhaps the city recorder could do the minutes. Bremer stated the Council could also decide at the end of the work session whether something should be included on the website. McMillan noted the City of Wayzata does a Friday update on their website. Bremer stated she also has received a number of calls regarding the new recycling containers. Bremer commented she has a very long driveway and that in this type of weather, it can be difficult to take the recycling container down to the end of the driveway. Bremer stated two of her neighbors pay an upcharge so that the garbage driver will pick the garbage can up by the garage. One of the concerns that has been raised is that all you notice on garbage day are the cans down by the road. Bremer stated another concern raised was the fact that the containers can be heavy and difficult for the elderly residents to haul down to the road. If the containers are too heavy to maneuver, it may result in people throwing away more of their recyclables than they had originally. Bremer noted they will be meeting with the Waste Management representative tomorrow to talk about what can be done within the context of the City’s contract. Bremer stated the problem is more likely to occur in the winter and that they are hoping to learn tomorrow what some of their options are. Bremer commented two options are using a smaller truck or perhaps allowing some people to use their old recycling bins. Bremer stated a number of people have also contacted Waste Management directly and that they have gotten some inconsistent information since there is not one direct number they can call regarding the Orono recycling program. McMillan stated she has also received some calls from people who live on private roads and that they are not happy about having to take their containers all the way down to the end of the private road. Printup noted he has also received a number of calls about the color of the containers. Bremer commented she is appreciative of the contact the Council has received on this issue and that she will attempt to keep in touch with the people who have contacted her regarding this issue as different options are discussed. Item #03 - CC Agenda - 02/11/2013 Approval of Council Minutes 01/28/2013 [Page 9 of 11] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 28, 2013 7:00 o’clock p.m. _____________________________________________________________________________________ Page 10 of 11 (MAYOR/COUNCIL REPORT, Continued) McMillan reported three Council members attended the meeting at the Crystal Bay Post Office and that it appears the hours will be reduced down to six hours. They also discussed extended lobby hours, which was received favorably by the people in attendance. Approximately 12 people attended the meeting. McMillan noted she attended the January Planning Commission meeting and that the Planning Commissioners indicated they would like to have a joint work session. McMillan indicated she suggested the Council meet with them at one of their work sessions in perhaps March or April. Mediacom will be attending the February 25th City Council work session. McMillan stated she also has had two neighbors contact her regarding the golf course and that she has had two meetings with them. Council Member Levang also attended both meetings. The residents would like to attend a council meeting and present their ideas. McMillan stated she suggested the February 25th meeting. McMillan noted the executive director of the LMCD will be attending the March 11th City Council meeting. CITY ADMINISTRATOR’S REPORT Loftus noted they did invite Andrew McDermott to tonight’s meeting on aquatic invasive species but that he was not able to attend due to a previous commitment. McDermott has indicated he is very interested in getting direction from the City Council on how to proceed with the AIS issue. *8. REPLACE FILE SERVER Levang moved, Anderson seconded, to approve the purchase of a new file server from LOGIS in the amount of $6,352.58 with additional setup estimated to be $1,500. VOTE: Ayes 5, Nays 0. *9. REPLACE POLICE VIDEO SERVER Levang moved, Anderson seconded, to approve the purchase of a new police video server from LOGIS in the amount of $6,760.65 with additional setup estimated to be $1,500. VOTE: Ayes 5, Nays 0. CITY ATTORNEY’S REPORT City Attorney Mattick had nothing to report. Item #03 - CC Agenda - 02/11/2013 Approval of Council Minutes 01/28/2013 [Page 10 of 11] MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, January 28, 2013 7:00 o’clock p.m. _____________________________________________________________________________________ Page 11 of 11 *10. LICENSES & PERMITS Residential Kennel Licenses 1. David & Luann Runkle 2684 Casco Point Road 2. Jane Kline & Steve Bell 4455 West Branch Road 3. Jon and Bianca Chance 248 Cygnet Place Levang moved, Anderson seconded, to approve the above listed licenses. VOTE: Ayes 5, Nays 0. *11. BILLS Levang moved, Anderson seconded, to approve payment of the All Funds Account. VOTE: Ayes 5, Nays 0. CLOSED MEETING 12. CLOSED MEETING FOR ATTORNEY-CLIENT PRIVILEGE (The City Council went into closed session from 8:49 p.m. to 9:10 p.m.) ADJOURNMENT Printup moved, Levang seconded, to adjourn the Orono City Council meeting at 9:10 p.m. VOTE: Ayes 5, Nays 0. ATTEST: ______________________________________ ______________________________________ Rachel Dodge, Deputy City Clerk Lili Tod McMillan, Mayor Item #03 - CC Agenda - 02/11/2013 Approval of Council Minutes 01/28/2013 [Page 11 of 11] Item #4 - CC Agenda - 02/11/2013 Presentation - Donation Garden [Page 1 of 1] Item #05 - CC Agenda - 02/11/2013 Presentation - Bow Fishing Regulations [Page 1 of 6] Item #05 - CC Agenda - 02/11/2013 Presentation - Bow Fishing Regulations [Page 2 of 6] Item #05 - CC Agenda - 02/11/2013 Presentation - Bow Fishing Regulations [Page 3 of 6] Item #05 - CC Agenda - 02/11/2013 Presentation - Bow Fishing Regulations [Page 4 of 6] Item #05 - CC Agenda - 02/11/2013 Presentation - Bow Fishing Regulations [Page 5 of 6] Item #05 - CC Agenda - 02/11/2013 Presentation - Bow Fishing Regulations [Page 6 of 6] LMCD Report - CC Agenda - 02/11/2013 [Page 1 of 26] LMCD Report - CC Agenda - 02/11/2013 [Page 2 of 26] LMCD Report - CC Agenda - 02/11/2013 [Page 3 of 26] LMCD Report - 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CC Agenda - 02/11/2013 Western Communities Action Network (WeCAN) Request for CDBG Support [Page 2 of 8] Item #10 - CC Agenda - 02/11/2013 Western Communities Action Network (WeCAN) Request for CDBG Support [Page 3 of 8] Item #10 - CC Agenda - 02/11/2013 Western Communities Action Network (WeCAN) Request for CDBG Support [Page 4 of 8] Item #10 - CC Agenda - 02/11/2013 Western Communities Action Network (WeCAN) Request for CDBG Support [Page 5 of 8] Item #10 - CC Agenda - 02/11/2013 Western Communities Action Network (WeCAN) Request for CDBG Support [Page 6 of 8] Item #10 - CC Agenda - 02/11/2013 Western Communities Action Network (WeCAN) Request for CDBG Support [Page 7 of 8] Item #10 - CC Agenda - 02/11/2013 Western Communities Action Network (WeCAN) Request for CDBG Support [Page 8 of 8] Item #11 - CC Agenda - 02/11/2013 2012 General Fund Budget Information [Page 1 of 20] Item #11 - CC Agenda - 02/11/2013 2012 General Fund Budget Information [Page 2 of 20] Item #11 - CC Agenda - 02/11/2013 2012 General Fund Budget Information [Page 3 of 20] Item #11 - CC Agenda - 02/11/2013 2012 General Fund Budget Information [Page 4 of 20] Item #11 - CC Agenda - 02/11/2013 2012 General Fund Budget Information [Page 5 of 20] Item #11 - CC Agenda - 02/11/2013 2012 General Fund Budget Information [Page 6 of 20] Item #11 - CC Agenda - 02/11/2013 2012 General Fund Budget Information [Page 7 of 20] Item #11 - CC Agenda - 02/11/2013 2012 General Fund Budget Information [Page 8 of 20] Item #11 - CC Agenda - 02/11/2013 2012 General Fund Budget Information [Page 9 of 20] Item #11 - CC Agenda - 02/11/2013 2012 General Fund Budget Information [Page 10 of 20] Item #11 - CC Agenda - 02/11/2013 2012 General Fund Budget Information [Page 11 of 20] Item #11 - CC Agenda - 02/11/2013 2012 General Fund Budget Information [Page 12 of 20] Item #11 - CC Agenda - 02/11/2013 2012 General Fund Budget Information [Page 13 of 20] Item #11 - CC Agenda - 02/11/2013 2012 General Fund Budget Information [Page 14 of 20] Item #11 - CC Agenda - 02/11/2013 2012 General Fund Budget Information [Page 15 of 20] Item #11 - CC Agenda - 02/11/2013 2012 General Fund Budget Information [Page 16 of 20] Item #11 - CC Agenda - 02/11/2013 2012 General Fund Budget Information [Page 17 of 20] Item #11 - CC Agenda - 02/11/2013 2012 General Fund Budget Information [Page 18 of 20] Item #11 - CC Agenda - 02/11/2013 2012 General Fund Budget Information [Page 19 of 20] Item #11 - CC Agenda - 02/11/2013 2012 General Fund Budget Information [Page 20 of 20] Item #12 - CC Agenda - 02/11/2013 2013 Pay Equity Report [Page 1 of 3] Item #12 - CC Agenda - 02/11/2013 2013 Pay Equity Report [Page 2 of 3] Item #12 - CC Agenda - 02/11/2013 2013 Pay Equity Report [Page 3 of 3] Item #13 - CC Agenda - 02/11/2013 Licenses & Permits [Page 1 of 9] Item #13 - CC Agenda - 02/11/2013 Licenses & Permits [Page 2 of 9] Item #13 - CC Agenda - 02/11/2013 Licenses & Permits [Page 3 of 9] Item #13 - CC Agenda - 02/11/2013 Licenses & Permits [Page 4 of 9] Item #13 - CC Agenda - 02/11/2013 Licenses & Permits [Page 5 of 9] Item #13 - CC Agenda - 02/11/2013 Licenses & Permits [Page 6 of 9] Item #13 - CC Agenda - 02/11/2013 Licenses & Permits [Page 7 of 9] Item #13 - CC Agenda - 02/11/2013 Licenses & Permits [Page 8 of 9] Item #13 - CC Agenda - 02/11/2013 Licenses & Permits [Page 9 of 9] Item #14 - CC Agenda - 02/11/2013 Bills [Page 1 of 8] Item #14 - CC Agenda - 02/11/2013 Bills [Page 2 of 8] Item #14 - CC Agenda - 02/11/2013 Bills [Page 3 of 8] Item #14 - CC Agenda - 02/11/2013 Bills [Page 4 of 8] Item #14 - CC Agenda - 02/11/2013 Bills [Page 5 of 8] Item #14 - CC Agenda - 02/11/2013 Bills [Page 6 of 8] Item #14 - CC Agenda - 02/11/2013 Bills [Page 7 of 8] Item #14 - CC Agenda - 02/11/2013 Bills [Page 8 of 8]