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HomeMy WebLinkAbout01-26-2015 Council Packet Agenda for Council Meeting Set for Monday, January 26, 2015, 7:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us Roll Call Pledge of Allegiance Approval of Agenda 1. Consent Agenda – Consent agenda items, including (*) asterisk items, are considered to be routine items to be enacted upon by one motion by the City Council under this section of the agenda. Items on the Consent Agenda are reviewed in total by the City Council and may be approved through one motion with no further discussion by the Council. Any item may be removed by any Council Member, staff member or person from the public for separate consideration. If you wish to remove any item from the Consent Agenda, please state the item number and description of the item. Memos regarding each of the Agenda items are available in the Public Packet located in the lobby near the sign in sheet. Approval of Minutes 2. Council Meeting minutes of January 12, 2015 * Planning Commission Comments – Kevin Landgraver, Representative Public Comments – (Limit 5 Minutes Per Person) This is an opportunity for the public to address matters not on the agenda. The council will not engage in discussion or take action on items presented at this time. However, the council may refer issues to staff for follow up or consideration at a future meeting. Speakers should state their name and home address at the podium before speaking. Planning Department Report 3. 15-3705 Amend Chapter 78, Article IV, Division 7 & 8 to eliminate RR1B-1 and M-6 Districts 4. 15-3706 Amend Section 78-1211 regarding clarification to the toe of bluff definition. 5. 15-3707 Amend Section 78-1405 (a)(5) to clarify retaining wall and landscape structure setbacks 6. 15-3709 Amend Section 78-1001 (6) to add Navarre Area to PUD Mixed Use provisions. 7. 15-3710 Amend Section 78-1286 (b & d) regarding changes to the requirements to topographic alterations/grading & filling activates. Public Works Director/City Engineer’s Report 8. Bulk Fuel Contract 9. 2014 Sanitary Sewer Rehabilitation Project Change Order #1 10. Cleaning Contract Amendment Mayor/Council Report City Administrator's Report 11. Community Development Director 12. Western Communities Action Network (WeCAN) Request for CDBG Support 13. Orono Police Garage – Pay Request #5 14. Licenses & Permits * - Tobacco 15. Claims/Bills * Agenda for Council Meeting Set for Monday, January 26, 2015, 7:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us Sign up for email notifications at www.ci.orono.mn.us – follow links for Stay Connected & Email Notification City Attorney's Report Adjournment Upcoming Events 2015 02/09 – Council Meeting, Monday, 7:00 p.m. 02/16 – Holiday – President’s Day – Offices Closed 02/17 – Planning Commission Meeting,*Tuesday, 6:30 p.m. (Council Liaison –Jim Cornick, Jr.) 02/23 – Council Work Session, Monday, 5:00 p.m. 02/23 – Council Meeting, Monday, 7:00 p.m. 03/02 – Park Commission, Monday, 7:00 p.m. 03/09 – Council Meeting, Monday, 7:00 p.m. 03/16 – Planning Commission Meeting, 6:30 p.m. (Council Liaison –Lizz Levang) 03/23 – Council Work Session, Monday, 5:00 p.m. 03/23 – Council Meeting, Monday, 7:00 p.m. 4 � MINUTES OF THE ORONO CITY COUNCIL MEETING COUNGL MEETING Monday,January 12,2015 �:oo o��io��p.m. JAIv 2 6 2015 ROLL CALL CITY OF ORONO The Orono City Council met on the above-mentioned date with the following members present: Mayor Lili Tod McMillan, Council Members Lizz Levang,Aaron Printup,and Dennis Walsh. Representing Staff were City Administrator Jessica Loflus, Community Development Director Andrew Mack, Senior Planner Michael Gaffron,Planning Coordinator Melanie Curtis,Public Works Director/City Engineer Adam Edwards, City Attomey Soren Mattick, and Recorder Jackie Young. Consulting City Engineer David Martini was present. Mayor McMillan called the meeting to order at 7:00 p.m., followed by the Pledge of Allegiance. OATH OF OFFICE The Oath of Office was administered to Mayor Lili Tod McMillan and Council Members Aaron Printup and Dennis Walsh. APPROVAL OF AGENDA Item Nos. 9 and 10 were added to the Consent Agenda. Levang moved,Printup seconded,to approve the Consent Agenda as amended. VOTE: Ayes 4, Nays 0. APPROVAL OF MINUTES *2. REGULAR CITY COUNCIL MINUTES OF DECEMBER 8,2014 Levang moved,Printup seconded,to approve the minutes of the Orono City Council meeNng of December 8,2014,as submitted. VOTE: Ayes 4,Nays 0. PUBLIC COMMENTS None PLANNING COMMISSION COMMENTS—JOHN THIESSE,REPRESENTATIVE Thiesse stated he had nothing to report but would be a�ailable for questions. PARK COMMISSION COMMENTS—RICK MEYERS,CHAIR Meyers reported the Park Commission is now up to seven members. Meyers stated Public Works Director Edwards has compiled a Park Commission handbook which helps to codify the City's policies and procedures for the parks. Meyers noted the Orono City Council approved the new park maintenance and beach standards at their December meeting and that the Public Works Department has been performing tree trimming and brush clearing at a number of the city-owned parks. Page 1 of 19 MINUTES OF THE , ORONO CITY COUNCIL MEETING Monday,January 12,2015 7:00 o'clock p.m. (PARK COMMISSION COIVIlVIENTS—RICK MEYERS,CHAIR continuer� Meyers stated he is also here tonight to answer any questions the Council may have on the donation policy which was recently approved by the Park Commission. Walsh thanked the Commissioners for dedicating their time and effort on the Park Commission and encouraged the Park Commission to be proactive. BIG ISLAND REPORT—GABRIEL JABBOUR,CUSTODIAN Jabbour stated the Big Island park project started back in 1972 and that a tremendous amount of work has gone into improving Big Island over the years and establishing conservation easements. Jabbour noted the fund is currently running in the black and that they have compiled a three-year management plan. Jabbour stated during the compilation of the management plan,the committee found that many of the principles put forth in the 1970s still apply today. Jabbour stated last summer an effort was made to help educate the general populace on the purpose of Big Island and the need to preserve this asset. Jabbour indicated some improvements have been made in this regard but that there were still some incidents of vandalism. Jabbour stated the biggest issue at the present time is the garbage that is being thrown in the lake. Jabbour noted Three Rivers Park owns approximately 70 acres and that they have placed rip-rap along the shore and replace vegetation on the area near the cliffs. Following the 4"'of July, a number of individuals had to spend three days out there cleaning up the area and replace vegetation. Jabbour indicated the vegetation was beginning to die due to the amount of garbage left there and that they brought in another 50 yards of dirt and replaced vegetation. Jabbour stated the garbage is being generated by the younger people who do not want to take their empty liquor bottles back home. In addition,the committee developed signs alerting the public that motorized vehicles on Big Island are prohibited. Jabbour noted Orono developed a new updated ordinance to make sure proper language was in place to help the Water Patrol prevail in the event they have to appear in court. On Saturday all of the posts were inserted five feet into the ground. Jabbour indicated the nuts for the signs will be welded in an attempt to prevent people from removing the bolts for the signs. Jabbour stated his expectation is that the vandalism will continue but hopefully at a lower level. McMillan stated in her view the lake users are coming to realize the wonderful asset in Big Island. Levang stated the historical pamphlet that has been created on Big Island is also quite wonderful. Levang noted the recent LMCD newsletter had an article on the garbage being left and that it will hopefully help people understand the need to not discard their garbage in the lake. Jabbour stated the beach on Big Island is a very nice beach but that the people who are enjoying the beach will eventually destroy the beach if they continue to discard their garbage in the lake. Jabbour stated the aluminum cans tend to sink to the bottom and zebra mussels are attracted to them. Jabbour stated that is another education piece that should be brought to the attention of the general public. Page 2 of 19 , MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,January 12,2015 7:00 o'clock p.m. (BIG ISLAND REPORT—GABRIEL JABBOUR,CUSTODIAN continued) Jabbour stated another positive aspect is that some of the people who actually attempted to stop the purchase of the Big Island Park are now supporters of the park and also volunteer their time to help maintain the park. Walsh stated he appreciates all the time that Gabriel Jabbour has put into maintaining and improving Big Island. PUBLIC HEARING—GREEN TREES ROAD SANITARY SEWER EXTENSION— ASSESSMENT HEARING—RESOLUTION NO.6480 Edwards stated the purpose of this meeting tonight is to review the assessment for the sanitary sewer main and service stubs. Edwards noted a petition was submitted to the City Council in 2013 requesting the work,which then prompted the creation of a feasibility study by Bolton&Menk. The total cost of the project was $100,587.50,which equates to$16,764.58 per unit. Assessment agreements were prepared and five of the six property owners have signed the agreements and returned them to the City. The only agreement that has not been signed and returned is for 1485 Green Trees Road. Edwards stated three attempts have been made to contact that property owner,which have been unsuccessful.The proposed assessments are for a 10-year term and with an interest rate of 4.5 percent. The assessment will start in 2016. Mayor McMillan opened the public hearing at 7:27 p.m. There were no public comments regarding this application. Mayor McMillan closed the public hearing at 7:27 p.m. Mattick noted the residents did approach the City requesting this work and that the one property who has not signed the agreement also signed that petition. Mattick noted the original estimate for the work came in at approximately$20,000 and that the final assessment will be around$16,000. Walsh stated the bottom line is, even if the agreement is not signed,the property owner will be assessed. Mattick indicated that is correct. Levang moved,Printup seconded,to adopt RESOLUTION NO.6480,a Resolution Declaring Cost to be Assessed and Ordering Preparation of Proposed Assessment for the Green Trees Road Sanitary Sewer Eztension Project. VOTE: Ayes 4,Nays 0. PLANNING DEPARTMENT REPORT 3. 2325 GLENDALE COVE—ENCROACHMENT ISSUE Curtis stated a building permit for the new home at 2325 Glendale Cover was issued in September of 2013 and a temporary Certificate of Occupancy allowing the property owners to move into the residence was issued in January of 2014. Due to winter conditions,the site was not completed at that time. Page 3 of 19 MINUTES OF THE , ORONO CITY COUNCIL MEETING Monday,January 12,2015 7:00 o'clock p.m. (3. 2325 GLENDALE COVE—ENCROACHMENT ISSUE continuea� The City-approved site plan associated with the permit included one proposed retaining wall near the west side of the home. When the fmal as-built survey was submitted in August of 2014, it was noted that three additional walls were constructed around the home. One wall extending the width of the property was constructed within the wetland buffer and the drainage and utility easement had been constructed without City review or approval. An additional wall exceeding four feet in height was constructed on the west side of the home and a building permit is also required due to the height. Typically landscape features which vary from the permit-approved landscape plan should have City approval and a zoning permit, which was not done in this case. The wetland buffer area is covered by City conservation and flowage easement and a MCWD wetland buffer declaration. Both documents prohibit construction of structures within the wetland buffer. Upon review of the as-built survey, Staff notified the property owners that one wall was located within the easement area and that it should be removed. Staff further met with the property owners and MCWD staff on November 7 to discuss resolution to the encroachment violation and the fmal Certificate of Occupancy,which continues to be withheld until the issues are resolved. At that time the Watershed District was willing to offer a compromise solution which involved removing turf and planting native vegetation in the required buffer area but allowing the wall to remain. Following that meeting,the property owners chose to make a formal request for an encroachment agreement with the City. Based on the Watershed District's proposal, Staff is agreeable to allowing all or some of the retaining wall within the easement area to remain subject to the requirement that the property owners enter into an encroachment agreement with the City. The encroachment agreement would allow the City to require the property owners to remove the encroachments if the encroachments become an issue in the future. If the wall remains,the property owners should comply with the requirements of the MCWD regarding establishment of native buffer vegetation. The property owners have provided a statement from a structural engineer regarding the wall exceeding four feet in height on the west side of the home as requested. The property owners should apply for zoning and building permits and pay the after-the-fact fees to address the walls constructed that were not shown on the approved building permit survey. If the Council determines it to be appropriate,the City Attorney can draft an encroachment agreement for consideration at a subsequent meeting. Curtis stated Staff is looking for direction regarding the encroachment agreement. McMillan asked if the buffer specifications will be worked out with the Watershed District and not involve the City. Curtis stated to her knowledge the City will not be involved in that unless the Council has a certain preference for what they would like to see planted in that area. Curtis stated to her understanding the Watershed District will require native species. Page 4 of 19 , MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,January 12,2015 7:00 o'clock p.m. (3. 2325 GLENDALE COVE—ENCROACHMENT ISSUE continued) McMillan asked if the City would have required anything for the buffer area as part of the subdivision even if there was no wall there. Curtis stated at the time this development was created,the Watershed District had allowed some filling or some impacts to wetlands and wetland buffer areas. The areas that were considered buffer replacement areas were expected to be vegetated by the MCWD and the City,which was not done in this case. Levang asked if the documents specify that. Curtis stated the Flowage and Conservation Easement does specify that. Casey Hoehn,property owner, stated they closed on their house the end of January of 2014 and subsequently moved in. The retaining walls were not part of the original survey from the builder since they were not sure what they were dealing with exactly. Hoehn stated in the spring they elected not to go with the builder's landscaper and instead hired their own landscaper. Hoehn indicated they then approached the Watershed District. Hoehn stated since it was a wetland buffer area, it was his understanding the regulations of the Watershed District supersede the City's regulations. There was some back and forth with the Watershed District on the buffer area and they performed some site visits. Hoehn stated they informed the Watershed District that they would like to construct a retaining wall in an attempt to address some severe erosion controls. Hoehn indicated they did receive verbal approval from the Watershed District for that wall and that it was not until after the fmal inspection by the City that they found out the wall was an issue. Levang stated she appreciates the letter submitted by the Hoehn's and that it does appear they were proactive in this matter. Levang stated she does have a question about their letter under the recommendation section. Levang noted the letter states, "We will also work with the MCWD on a cost effective compromise with seeding natural grasses and vegetation in agreed upon locations..." Levang stated in her view compromise is not the right term and that they will need to comply with what the MCWD requires. Levang stated the Council needs to be assured that they will do whatever is necessary to protect the wetland and buffer areas and that the language she read sounds a little equivocating. Hoehn stated when he said compromise,he was speaking more to a cost efFective solution. Hoehn stated under the approval of the Watershed District,they were provided a boundary,which is depicted in the pictures as the second silt fence. Hoehn indicated they then used that as our boundary. Hoehn stated he would be willing to replace certain areas with natural grass but that he has already incurred the cost of sod and irrigation. Hoehn stated he was hoping he could speak with the Watershed District about a possible compromise where he would not have to tear up all the sod. Mrs.Hoehn stated they want to be respectful of the wetland. Hoehn stated following the verbal approval, they went ahead and spent the money on the additional structures only for them to come back and say that it needs to be removed. Hoehn stated it is based on financial concems and frustration on their part. Page 5 of 19 MINUTES OF THE , ORONO CITY COUNCIL MEETING Monday,January 12,2015 7:00 o'clock p.m. (3. 2325 GLENDALE COVE—ENCROACHMENT ISSUE continued) Mr.Hoehn stated the lot does offer some seclusion with the wetlands and that they want to go out of their way to make sure that it is preserved. Hoehn indicated the part of the wall that is in the wetland buffer is the very tip of the concrete pad and the rest is in the buffer replacement area,which is land that was designated by the developer. Levang asked how amenable they are to removing the fire pit. Mr. Hoehn stated they were working within a certain boundary and that there was a substantial cost to that structure. Hoehn stated there are probably two rocks that are in the wetland buffer itself. Hoehn noted according to City ordinances,the buffer is now at 35 feet but at the time they purchased the property,their title documents reflect 25 feet. Hoehn stated he measured from the boundary stake for the wetland boundary and the closest rock encroaches by roughly 2.5 feet. Walsh stated he appreciates all the documentation that has been submitted and that it is very obvious that they were proactive. Walsh stated it appears the Watershed District failed to mention that they need to follow up with Orono. Wa1sh stated given the different layers of regulations, it can become confusing. Walsh stated if the Watershed District agrees to whatever form of buffer replacement or are willing to compromise,he would be fine with that. Walsh stated he would rather have citizens who are attempting to be proactive up front rather than citizens who do not make that attempt. Mr. Hoehn stated the Watershed District inspected the property twice and that they had every opportunity to post the boundary or provide a map showing the location of the wetland. Hoehn stated the heartache comes from having to remove something that you paid for while working under the direction of what they thought was the appropriate agency. McMillan asked if they have a final agreement with the Watershed District. Mr. Hoehn stated nothing has been finalized at this point and that they basically received a letter outlining the meeting they had previously. Curtis stated the letter is included in the Council's packet and indicates that the Watershed District would like the buffer area to be native grasses. McMillan stated there are two buffers here,the regular wetland buffer and the buffer replacement area. McMillan noted the buffer replacement area replaces wetland that was filled on another lot,which is tough for these property owners since they lose some of their back yard. Mr.Hoehn noted the wall has a very minimal impact to the wetland buffer. McMillan stated she was wondering whether there is a final agreement with the Watershed District about what will be planted and the location of the buffer. Mr. Hoehn stated the black line is the wall. Page 6 of 19 , MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,January 12,2015 7:00 o'clock p.m. (3. 2325 GLENDALE COVE—ENCROACHMENT ISSUE continued) McMillan asked if he is being asked to remove the sod. Mr.Hoehn stated to his understanding he is in that area and that he would like to compromise on the other side. Hoehn indicated he is willing to do buckthom mitigation and other things to help offset that. McMillan stated from her point of view,whatever plan that is worked out with the Watershed District is fine,but that she had thought the Council would be seeing a final plan from the Watershed District tonight. McMillan indicated she would like to see that if the City goes ahead with an encroachment agreement. Mr.Hoehn asked if the easement area behind the house could be designated to take the place of any area that is impacted currently. Hoehn pointed out the easement on the overhead. McMillan stated to her understanding that is not part of their property and that it would be difficult to use that. Gaffron stated the sewer easement goes from west to east behind the property. McMillan stated sometimes the Watershed District will agree to move the wetland buffer but that she cannot speak for them. McMillan suggested they speak with the Watershed District and come up with a formal plan. Walsh stated he would not be opposed to having the motion state subject to. Levang stated she would like to see the plan so everyone understands what is going to happen since the City does need to sign off on the encroachment agreement. Printup moved to direct Staff to draft an encroachment agreement allowing the entire retaining wall subject to compliance with the regulations the Minnehaha Creek Watershed District would require for establishment of the native vegetation. Mattick stated the encroachment agreement would come back to the City Council at approximately the same time that the plan with the MCWD is finalized. Walsh seconded the motion. Walsh stated he does not want to penalize the Hoehn's with after-the-fact permit fees due to the unknown origin of the permits. Walsh noted the Hoehn's thought they were dealing with the right people. Printup stated he would accept that amendment to the motion. Printup moved,Walsh seconded,to direct Staff to draft an encroachment agreement allowing the entire retaining wall subject to compliance with the regulations that the Minnehaha Creek Watershed District would require for establishment of the native vegetation,with waiver of the after-the-fact permit fees. Page 7 of 19 MINUTES OF THE , ORONO CTTY COUNCIL MEETING Monday,January 12,2015 7:00 o'clock p.m. (3. 2325 GLENDALE COVE—ENCROACHMENT ISSUE continued) Printup stated what he hears loud and clear from this application is that it is very familiar to another application that had a fire pit encroachment. Printup stated his concern is that the municipality is not coordinating well with the Watershed District. Printup stated he would prefer to error on the side of people who are being proactive and attempting to do the right thing only to be stopped in their tracks by all of the bureaucratic paperwork. Printup stated the question is how the City can work better with the Watershed District. Printup noted the City Council has talked about that before and that is what concerns him with applications of this type. Levang stated Staff has been working hard over the years to establish a good working relationship with the Watershed District. Levang stated if someone looks at the flowage and covenants, it was very clear what should have happened with the property and that the property owners should have realized it was their responsibility to understand all the conservation easements and covenants and that the property owners should have been apprised of those things at the time they purchased the property. Levang stated the property owners need to understand exactly where their property boundaries are and that Staff has worked very hard to develop a strong relationship with the Watershed District. Mack stated he does not see this issue as a conflict with the Watershed District. Mack stated the Planning Department has discussed this very thoroughly and have actually instituted some measures that will help prevent this from happening in the future. Mack stated the changes have to do with the way landscaping occurs on a site and whether it is part of the original building permit or not. Mack stated those changes will help make sure the homeowners are not caught in this type of situation in the future. Mack stated this situation involved different contractors and a lack of clear understanding of what was on the survey. McMillan stated at times the developers fail to inform the property owners that certain areas have covenants over them or fail to notify them of a wetland buffer. McMillan stated it is very difficult for the average person to understand how those lines are formed since they are often determined by soil types and that when the lots are sold,they are not always marked. McMillan asked for clarification on the fee. Curtis stated a building permit is required for the wall exceeding four feet in height as well as a zoning permit for the lower wall. The zoning permit is a$50 permit and the building permit is a sliding fee based on the cost of the project. Curtis stated the double fee is for the after-the-fact permits. VOTE: Ayes 4,Nays 0. Mattick noted this application will be brought back before the City Council at the time a plan is finalized with the Watershed District. (PLANNING DEPARTMENT REPORT continued) Mack noted the Planning Commission met in a joint work session last Wednesday,at which time a discussion was held regarding code revisions. The Council has received the preliminary draft of the code Page 8 of 19 , MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,January 12,2015 7:00 o'clock p.m. (PLANNING DEPARTMENT REPORT continued) revisions and Staff is in the process of updating them. Staff expects to present the revisions at the next City Council work session. Mack noted some of those items will need to be scheduled for a public hearing prior to the City Council meeting. Mack reported he met today with the Navarre Community Initiative Group in follow-up to the meeting in Navarre with Blue CrossBlue Shield. Mack stated he is presently putting together a grant application as part of that, which includes some letters of recommendation. Mack indicated he hopes to have a draft document for the City Council in support of that. In addition,a second meeting is being planned to move forward with the particulars of the project as well as a draft budget. The meeting is scheduled on January 27 at 6:30 p.m. Mack stated the location of the meeting has yet to be determined. Mack noted they had approximately 40 people in attendance at the last meeting. Walsh asked if he received any calls or feedback from the articles in the newspaper. Mack indicated he did receive a couple of calls and that there is strong interest in this endeavor. Mack indicated he is happy to have a nuxnber of people involved in this project and that it will take a lot of volunteer effort to put this together. Mack stated they are looking at multiple activities as part of this request and that the meeting on January 27 will help shape those ideas. PUBLIC WORKS DIItECTOR/CITY ENGINEER'S REPORT 4. PARK DONATION POLICY Edwards stated the Park Commission has been working on the donation policy for the past several months and before the City Council tonight is the policy that was approved at the Park Coxnmission's January meeting. The donation program is focused at providing an easy mechanism to allow citizens to donate money and or items to the city-owned parks, such as a park bench,picnic table,or a bike rack,which have a fairly set price. The policy also allows for special donations that would be particular to a park and/or donor. Edwards stated if the Council approves the donation policy,it will be posted on the City's website and available to citizens. McMillan stated in her view it is a good policy. Walsh commented that it is well done. Levang noted she did make a few editing changes which were provided to Mr. Edwards and Chair Meyers and that they were fine with the changes. Levang stated if there is room in the spring newsletter,they will have an article on the donation policy as well as provide a link where people can access the policy. Printup noted some of the City-owned parks have benches that were built by the Boy Scouts. Printup asked whether those would be replaced. Page 9 of 19 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,January 12,2015 7:00 o'clock p.m. (4. PARK DONATION POLICY continued) Edwards stated the bench depicted in the policy is a generic, standard bench for parks. Edwards stated unless there was a specific reason to vary, such as at the playground parks that have a specific color theme,this is the bench that is being recommended. Edwards indicated the Park Commission wanted to have something that was fairly standard. The bench depicted has grey metal trim recycled boards which will correspond with the existing color scheme at some of the parks. Printup stated in his view the policy is thorough and easy to understand. Meyers stated in certain instances some things may not necessarily fit the style of the selected park by the donor. Meyers stated the Park Commission would like a standard picnic table and bench at every beach and that currently the City has a mishmash of shapes and colors. Meyers indicated those would be eliminated first and that the still serviceable tables would remain for the foreseeable future. Meyers stated the wood tables are becoming deteriorated and do not hold up to the weather well and would likely be replaced first. Meyers stated he would like to put one of the tables at one of the beaches so people can be directed to a specific park if they would like to view them first. Meyers stated it is the Park Commission's intent to stay with the existing color schemes at the playgrounds. Walsh stated the Park Commission has done a great job at putting this policy together, and that as a show of support,he would be willing to purchase the first picnic table. Levang moved,Walsh seconded,to approve the Orono Park Donation Policy. VOTE: Ayes 4, Nays 0. 5. WATER TREATMENT SYSTEM IMPROVEMENT Edwards stated in May of 2013,the City Council authorized Bolton&Menk to perform a comprehensive review and plan for the City's municipal water system. That review has been completed and a plan was approved. Subsequently the Council approved bonds to enable the City to conduct the water improvements. Edwards stated one of the improvements has already been completed, which was the painting and rehabilitation of the water tower. The second phase of the improvements consisted of the improvement of the actual treatment facilities on both the north and south water systems. Edwards stated the estimate received from the engineer approximately one year ago was for roughly $450,000. In December the City opened the bids for the project and the low bid came in at$625,000. Edwards stated the significant difference between the estimate and the low bid is likely the result of an increased scope of work and increased construction costs in the industry given the fact that the estimate was prepared a year ago. As part of the bid process, four bids were received and the low and acceptable bid was for$625,000. Edwards stated he would like to point out that three bids were tightly grouped together and one that was $100,000 higher than the other three. Edwards stated three of the bids were Page 10 of 19 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,January 12,2015 7:00 o'clock p.m. (5. WATER TREATMENT SYSTEM IMPROVEMENT continued) within five percent of each other,which represents a true and reasonable cost of what is being requested to be done. Edwards stated the general scope of the project includes the Navarre site,which consists of improving the chemical feeds in the right proportions at the right time. In addition, improvements are required in order for the City to be able to comply with the Health Department standards for separation of chemicals. At the present time the chemicals are stored in the same compartment,which is no longer permitted and poses a risk to the workers who are operating the facilities. The final improvements include a number of facilities improvements. Edwards stated since the chemicals are corrosive, some of those materials need to be upgraded and repaired. Edwards stated also as part of the bidding process,they did include a few alternates for transducers an higher quality chemical feed capability. Edwards indicated at the present time the workers have to take a tape measure,put some chalk on it,and stick it down the well,which can potentially introduce pathogens into the water. Edwards stated his recommendation is to accept and authorize the contract work. McMillan asked if the City is saving money by doing both treatment facilities at approximately the same time. Edwards stated that will save some money because there are reduced mobilization costs but that he does not know the exact amount at this time. Walsh asked if there were people who did not bid on the project but inquired about the project. Seth Peterson,Bolton&Menk, stated there were four bidders on this project and typically this type of work requires very specific contractors. Peterson stated if every one of those contractors bid on this project,the City would likely have received five or six bids. Peterson noted the City received bids from four of the main six contractors in the area that bid on this type of work. Walsh asked where the list of bidders came from. Peterson indicated they put it out for public bidding. Walsh stated he would like to see a more proactive approach taken by the City in procuring bids. Walsh stated as an engineering company,they likely have a list of different contractors that they have worked with in the past and that they likely have refined that further to five or ten top contractors. Peterson stated there was a contracting firm that did not bid on the project even though they are one of the top bidders. Peterson indicated he did call them up and they said they are too busy right now and will not be submitting a bid. Walsh stated he would like the City to develop and maintain a list of contractors,the cities they have Page 11 of 19 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,January 12,2015 7:00 o'clock p.m. (5. WATER TREATMENT SYSTEM IlVIPROVEMENT continued) worked in, and their performance. Walsh stated he would prefer the City to actively advertise projects to potential contractors rather than just putting the project out there and waiting to see who bids on it. Walsh stated a lot of times the engineer will know who is busy and who is not. Staff needs to work getting the word out as hard as they can because the City only has limited funds. Martini stated they attempt to be smart as it relates to the time the bid process is started to make sure they are optimizing the best deal. Martini stated for all the work they do,they generally are monitoring those lists so they can be following up and see if there is somebody who might be interested in the project. Walsh stated under No. 3 in Staff's report,he noticed the sentence that says"This is below the normal engineering oversight costs of 20 percent of construction." Walsh stated in his view that is a very high nuxnber and that he is not sure where that comes from. Edwards stated he looked at what the rule of thumb is for oversight construction fees and that they are typically under 20 percent. Martini stated that is not how the proposal was put together and that they generally attempt to look at the work that is anticipated, figure out staff time involved,and compute it that way. Martini stated at times they sometimes will do that math and compare the projected engineering fees to the costs to get a feel for how this project compares to others. Edwards stated the engineer's proposals are basically an hourly based proposal and that he threw that in there simply as a check,because if it is over 20 percent, it would be a red flag. Levang moved,Printup seconded,to award the contract to Municipal Builders,Inc.,in the amount of$625,000 and approve the construction phase services to Bolton&Menk in the not-to-exceed amount of$40,800. VOTE: Ayes 4,Nays 0. 6. 2015 GOLF COURSE FEE SCHEDULE McMillan stated she is glad to see that 2014 was a good year for the golf course. Walsh stated the revenues look good for last year, and given the loss of some of the other local golf courses,it looks good for 2015. McMillan stated the only change she would like to make to the 2015 fee schedule is to eliminate or reduce the junior fees. McMillan stated in her view the fee schedule is a very good solution to some of the problems the golf course has faced in the past. McMillan suggested the junior fee for 18 and under be reduced from$12 to $10,the junior senior pass be reduced to$260,and that children under 12 could play for free with an adult. McMillan stated she would like to promote the Orono Golf Course as a place where younger children can play as well as being family friendly. Edwards noted the majority of the season pass holders are senior citizens. Edwards stated reducing the junior rate would probably not impact the revenues very much but that he would not recommend reducing the senior passes since that accounts for over 50 percent of the revenue. Page 12 of 19 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,January 12,2015 7:00 o'clock p.m. (6. 2015 GOLF COURSE FEE SCHEDULE continue� McMillan stated she is not interested in reducing the senior passes and that she is merely attempting to promote more use of the golf course by junior players by decreasing the rates slightly. Levang stated she is fine with the changes. Levang stated one of the things that they noticed in 2014 was the increase in younger people playing at the golf course. Levang stated in order to achieve longevity for the golf course,they need to encourage the young players. McMillan stated a 9-hole course is a great opportunity for younger people to go out and try. Walsh stated he is also agreeable to making it more family friendly. Levang moved,Printup seconded,to approve the 2015 fee schedule for the Orono Golf Course with a 25 percent increase to the season pass rates,eliminating the league fee and pass cards while keeping all other fees at their 20141evels,reducing the junior fee for 18 and under from$12 to$10, reducing the junior senior pass to$260,and allowing all children under the age of 12 to play for free if accompanied by an adult. VOTE: Ayes 4,Nays 0. 7. 2015 ENGINEERING SERVICES RATE SCHEDULE Edwards stated before the City Council tonight is the proposed 2015 Bolton&Menk rate schedule. Also included in the Council's packet is the City's 2012 contract with Bolton&Menk. Edwards stated the rate increase represents a 3.1 percent increase from the rates paid in 2014. Edwards noted the rate schedule includes two different sets of rates that Bolton&Menk charges the City when providing services. The first is the general day-to-day engineering consultation, which is remaining the same. The rate that is increasing is when Bolton&Menk is asked to do project development, such as taking over the water treatment supervision of construction. Edwards recommended approval of the 3.1 percent increase,noting that it is in the same range of other construction related consultants over the last year. Levang stated she is comfortable with the rate increase and that Bolton&Menk has done a wonderfixl job over the past two years. Walsh stated he does not have any issues with the rate increase. Walsh indicated he did have a couple of comments on the contract itself. Walsh stated under Section 4, General,Page 5,he would like to make sure the City is named as an additional insured under all of Bolton&Menk's insurance policies. In addition,on Page 6 under reuse of documents,Walsh stated he would like to make sure that it specifically says all plans and drawings put together by Bolton&Menk are the property of the City in terms of ownership of those documents. Martini stated he is not prepared to address that language tonight but that Bolton&Menk will look at that to address Council Member Walsh's concerns. Page 13 of 19 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,January 12,2015 7:00 o'clock p.m. (7. 2015 ENGINEERING SERVICES RATE SCHEDiJLE continued) Walsh stated if the City needs to reuse those documents and Bolton&Menk is no longer the City's engineer, it would require the City to fust obtain the permission of Bolton&Menk. Walsh moved,Printup seconded,to approve the 2015 engineering services rate schedule for Bolton &Menk,subject to adding the City as an additional insured on Bolton&Menk's insurance policies and subject to naming the City as the owner of all plans and drawings created by Bolton&Menk on all Orono projects. Martini stated he will need to meet with the people at his firm to discuss the proposed changes in the contract. Mattick noted any and all documents prepared by Bolton&Menk are public documents at this point but that it is a good suggestion. Martini stated to his understanding Bolton&Menk has some standard language that probably fits that which can be incorporated into the document. VOTE: Ayes 4,Nays 0. PUBLIC WORKS DIRECTOR/CITY ENGINEER'S REPORT Edwards provided a quick update on the work of the Publics Works Department at the various city-owned parks. Edwards stated during the winter months the first priority of the Public Works Department is to keep the roads safe and clear of ice and snow. The second priority is to work on the parks and the third priority is to maintain the equipment. The Public Works Department was also able to complete all of the annual service work on the golf course equipment and in the next two weeks will be doing the DOT certifications on the City-owned vehicles. MAYOR/COUNCIL REPORT Walsh thanked Andrew Mack for coordinating the Navane Initiative with Blue CrossBlue Shield and that a lot of great ideas came out of that meeting. Walsh stated the City Council has already spoken in a work session about changing some of the codes to make it easier for residents to get permits through the process for basic remodeling work. Walsh stated he would like to encourage Staff to find more ways to make the process easier for the citizens without them having to come before the City Council. Walsh stated the third item relates to a city policy issue that is more of a wait and see approach from a zoning perspective regarding waiting for people to complain before the City takes action, such as having too many signs out. Walsh stated in his view he does not feel that is a good policy from a long-term perspective and that he would like the City to be more proactive in situations where they know there are issues. Walsh stated he is aware of citizens that have made complaints on neighbors and that those neighbors are then told who complained on them,which has a chilling effect. Page 14 of 19 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,January 12,2015 7:00 o'clock p.m. (MAYOR/COUNCIL REPORT continuec� Walsh stated if those things do not get resolved,it gives the impression that the City does not care about those policies and it tends to have a ripple effect throughout the City. Walsh stated his last item deals with public comments at the meeting. Walsh noted the City Council's agenda has language stating that people can talk about items not on the agenda,which inherently says that when an agenda item comes up,that the person will have an opportunity to talk about that item. Walsh noted he has spoken with Mayor McMillan about this before and that the Mayor indicated she does not think she has an obligation to ask for public comment. Walsh stated the biggest problem with that is the public expects they can have input on an application and that the public comment section is the only time they can do that. Walsh stated in his view the Mayor should ask for public comment before any motion or vote is taken. Walsh stated while that might make the meeting longer,the Council Members are here acting as public servants and they need to make sure the public has their say. Walsh indicated he would like to talk about this at the next work session or next City Council agenda and amend Section 2-40, Subsection B where it says that the City has adopted Robert's Rules of Order. Walsh stated the only problem with that is that Robert's Rules relate more to parliamentary procedure and not to a small city government,but that the City Council owes it to the citizens of Orono to have that in there. Levang reported she attended the Highway 12 turn back meeting held several weeks ago. Representatives of Long Lake and Orono were there as well as representatives from MN/DOT. The group mainly talked about the streetlights and eventually came to an agreement about the style of the lights. Levang stated the design chosen for the streetlights will be the same as what Orono installed in Navarre. The group also talked about potential road closings and how to handle that from a safety perspective. Levang noted Jim Cornick will now be the representative on that committee and that Mr.Edwards and Jessica Loftus are on the committee as well. Levang stated she attended the demonstration project from Blue CrossBlue Shield and that in her view it was a very good meeting. Levang stated the City received a number of good ideas as well as some good press on that. Levang indicated she will put the next meeting on her calendar. Levang reported the communications committee met in December and that they are in the process of preparing the next newsletter. Levang stated as it relates to the donation garden,she received a very nice letter from WeCan thanking the volunteers for all their hard work. Levang stated this year they were able to contribute three-quarters of a ton of fresh produce to WeCan and one-quarter of a ton to the Gillepsie Center. Levang stated a significant amount of effort went into producing that amount of food. Levang noted she did sit in on the Park Commission's last meeting and attended part of their work session. Levang stated in her view the donation policy was very well done and that she is glad the Commissioners were able to dedicate the time required to create the new policy. Page 15 of 19 MINUTES OF THE ORONO CITY COUNCII.MEETING Monday,January 12,2015 7:00 o'clock p.m. (MAYOR/COUNCIL REPORT continued) The Park Commission has been in the process of touring some of the parks and is in the process of compiling a list of items that can be done this spring. Printup stated he would like to thank Diamond Surface for installing the rumble strips on Highway 12. Printup stated he would also like the City Council to begin to explore the idea of videotaping the Planning Commission meetings and that perhaps that discussion could be started at the next Council work session. Printup noted the City Council meetings have been videotaped for the past four years. McMillan asked if the Highway 12 Safety Coalition Committee will be meeting again soon. Printup indicated they just met last week and that Chief Farniok is not present tonight to provide an update. Levang stated it would be interesting to hear what kind of feedback they received on the rumble strips. Loftus stated Diamond Surface was not able to repaint the centerline,which will be done in the spring, and that the committee will be bringing a request to add rumble strips on the shoulder as well. McMillan noted the City received a thank you letter from the Pioneer Museum for hosting the City's 125�'anniversary there. McMillan noted there was a police commission meeting on December 17 and that it has been another successful year for the police department. CITY ADMINISTRATOR'S REPORT 8. ANNUAL APPOINTMENTS—RESOLUTION NO. 6481 Loftus stated before the City Council tonight is a draft resolution for the annual appointments. The newly elected officials have been added. Loflus noted one of the bigger changes is that Gabriel Jabbour will be the new LMCD representative. McMillan noted the Park Commission chair is new and that she would like to add Rick Meyers' name to that position. Walsh stated he does not have any issues with appointing what the City has currently proposed but that going forward he would like to re-examine a few of them. Walsh stated he would like to re-examine at some point the appointment of Ken Potts as the City's lead prosecutor. Walsh stated in his view the City has received poor service and that he would like to see that changed in the future. Walsh stated he also noticed there is a memorandum dated December 11 that says, per the request of Mayor McMillan,letters were sent to request bids for the area newsletters. Walsh stated it is his hope going forward that the City does not request to change vendors and then in the same breath say,because you have not done this for me, I am going to go out and reanalyze the bids. Page 16 of 19 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,January 12,2015 7:00 o'clock p.m. (8. ANNUAL APPOINTMENTS—RESOLUTION NO. 6481 continuea� Walsh stated in his view it does not look good and that he personally thought it was inappropriate. Walsh stated he does not feel it should look like they have a quid pro quo attitude at the City. Levang stated the communications committee decided to make that change and not the Mayor. Walsh noted the Mayor talked about it at the City Council meeting, which is what he was referring to. Levang indicated that is not an issue for her. Walsh stated he has an issue with it when the Mayor brings it up in the same breath. McMillan stated one of the issues with the area newspapers is that sometimes they stop delivery. McMillan noted she used to receive the Pioneer but no longer does and that it is good to occasionally check what the newspapers' delivery patterns and circulation are. Walsh stated he is fine with that. McMillan stated it is good every now and then to do RFPs, especially when there are changes in delivery and that the City needs to keep on top of that. McMillan asked if Council Member Walsh would like City Staffto prepare discussion of an RFP for prosecuting attorney at a work session. Walsh stated that is correct. Printup moved,Levang seconded,to adopt RESOLITTION NO. 6481 ,a Resolution Designating Selected Appointments for the Year 2015 with the addition of Rick Meyers as the Chair of the Park Commission and to direct Staff to prepare an RFP for prosecuting attorney for discussion at a future work session. McMillan stated she would like to thank Andrew McDermott for his nine years of service on the LMCD and for his very informative updates at the Council meetings. McMillan stated she is looking forward to working with Gabriel Jabbour and that she has worked with him for 18 years on lake issues. McMillan noted she was the LMCD representative at the time he was the Mayor. McMillan stated she knows firsthand how much Gabriel Jabbour cares for Lake Minnetonka and the people who use it. Levang recommended a certificate or resolution of appreciation be prepared for Andrew McDermott. LoBus stated he will be part of the annual recognition banquet at the LMCD. VOTE: Ayes 4,Nays 0. Page 17 of 19 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,January 12,2015 7:00 o'clock p.m. (CITY ADIVIINISTRATOR'S REPORT continued) Loftus stated performance evaluations for City Staff are due at the end of the month. Loftus reported the City's auditors are in process of reviewing the City's 2014 financials. Orono did receive notification that the City's 2013 financial statements qualified for a certificate of achievement for excellence,which the City has received for the past several years Loftus stated last week the Planners put together some fourth quarter building pemut information which was distributed to the Council. Loftus stated the information shows an uptick in home building in the area and that 44 new homes were permitted in 2014,which was the highest in ten years. Loftus noted Hennepin County has applied for safety funding for the intersection at County Road 15 and County Road 19 in Navarre. Loftus stated Hennepin County is hoping to make some improvements to the alignment and the traffic signal at that intersection. Loftus stated any safety funding received by Hennepin County would help move that project up on the County's CIP. Loftus noted the City Council should have received a hard copy of the 2015 budget and that the Council Members will also be receiving an updated emergency card. *9. ORONO POLICE GARAGE—PAY REQUEST NO.4 Levang moved,Printup seconded,to approve Pay Request No.4 for the contractors working on the Orono Police Garage Project in the amount of$270,678.05. VOTE: Ayes 4,Nays 0. *10. LICENSES&PERMITS—RESOLUTION NO.6482 One Day Gambling—Resolution No.6482 1. Orono PTO Raffle Mid-Winter Fun Fest—Orono Middle School Saturday,February 7,2015 Annual Tobacco Licenses 1. Lee Thomas Walters—Wayzata Country Club 200 Wayzata Boulevard West 2. Richard J. Wood—Navarre Liquors 3421 Shoreline Drive 3. Jeffrey Stuart Kringen—Spring Hill Golf Club 725 County Road 6 4. Leroy David Koehnen—Navarre Minnoco 3360 Shoreline Drive Page 18 of 19 , MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,January 12,2015 7:00 o'clock p.m. (*10. LICENSES &PERMITS—RESOLLTTION NO. 6482 continuecn Levang moved,Printup seconded,to approve the above listed licenses and to adopt RESOLUTION NO.6482,a Resolution Approving the Minnesota Lawful Gambling Application for Ezempt Permit of the Orono PTO for a One-Day Gambling Permit. VOTE: Ayes 4,Nays 0. *11. CLAIMSBILLS Levang moved,Printup seconded,to approve payment of the All Funds Account. VOTE: Ayes 4, Nays 0. CITY ATTORNEY'S REPORT Mattick stated he had nothing to report. ADJOURNMENT Printup moved,Walsh seconded,to adjourn the Orono City Council meeting at 8:49 p.m. VOTE: Ayes 4,Nays 0. ATTEST Diane Tiegs, City Clerk Lili Tod McMillan,Mayor Page 19 of 19 ` Date Application Received: NA COUNCIL MEETING Date Application Considered as Complete: NA 60-Day Review Period Expires: NA �qN 2� �015 REQUEST FOR COUNCIL ACTION �����NO Date: Jan , Item No. � Department Approval• Administrator Approval: Agenda Section: Name:Mike Gaffron Planning Title: Senior Planne Item Description: 14-3705 Amend Zoning Ordinance Text: Remove RR-1B-1 and M-6 Zoning Districts List of Ezhibits: Exhibit A. Draft Ordinance Exhibit B. PC Memo and Exhibit dated 1/20/15 Exhibit C. RR-1B-1 Text Provisions for Study and Research Centers Summary of Request: Remove the RR-1B-1 Rural Residential Subdistrict and the M-6 Multiple Family Planned Residential District from the zoning code. Planning Commission Recommendation: On 1/20/2015 the Planning Commission held a public hearing and recommended adoption of the proposed code amendment on a vote of 6-0. Staff Recommendation: Staff recommends approval. The RR-1B-1 Rural Residential Subdistrict was established as part of the 1975 city-wide rezoning,replacing the R-lA-1 District created in January 1971 to accommodate the Spring Hill Conference Center use. RR-1B-1 is identical to the 2-acre RR-1B District with the addition of "Study and research centers..."to the list of permitted uses in the district. The only property ever zoned RR-1B-1 was the Spring Hill property. When that property was sold and turned into a golf course in the late 1990s, the zoning was reverted back to RR-1B (Ordinance 187, 2nd Series, adopted 5/10/1999). No other property has been zoned RR-1B-1. The intent is to remove this zoning option from the code by eliminating the entire RR-1B-1 District. The M-6 Multiple Family Planned Residential District was created via Ordinance #185 on June 14, 1976 to provide a set of standards for multiple-family residential developments. No property in Orono has ever been zoned M-6. The creation in 1989 of PUD zoning standards for the Highway 12 Corridor, as well as the subsequent creation of the RPUD Residential Planned Unit Development District standards in February 2001, functionally supplanted the M-6 District code provisions. The M-6 district is no longer needed and the intent is to remove this zoning option from the zoning code. Staff Recommendation The RR-1B-1 and M-6 zoning districts are no longer needed and should be removed from the zoning code. COUNCIL ACTION REQUESTED Motion to adopt the attached Ordinance Amending the Orono Zoning Code by Eliminating the RR-1B-1 and M-6 Zoning Districts. . / ORDINANCE NO. , THIRD SERIES CITY OF ORONO HENNEPIN COUNTY, MINNESOTA AN ORDINANCE AMENDING THE ORONO ZONING CODE BY ELIMINATING THE RR-1B-1 AND M-6 ZONING DISTRICTS THE CITY COUNCIL OF ORONO ORDAINS: SECTION 1. Chapter 78 of the Orono Municipal Code is hereby amended by repealing Chapter 78,Article IV, Division 7, entitled RR1B-1 One Family Rural Residential District in its entirety. SECTION 2. Chapter 78 of the Orono Municipal Code is hereby amended by repealing Chapter 78, Article IV, Division 8, entitled M-6 Multiple Family Planned Residential District in its entirety. SECTION 3. EFFECTIVE DATE: This ordinance shall take effect immediately upon its passage and publication. ADOPTED this 26th day of January,2015 on a vote of_ayes and_nays by the City Council of Orono, Minnesota. ATTEST: Jessica Loflus, City Administrator Lili Tod McMillan, Mayor Ordinance published in The Laker and The Pioneer newspapers the week of , 201 S. 1 ' CITY OF ORONO ��� � PLANNING CASE: 15-3705 MEETING DATE: January 20, 2015 APPLICANT: City of Orono 60-DAY RULE DATE: n/a PROCEEDING: Zoning Ordinance Text EXHIBITS: A. Draft Ordinance Amendment PREPARED BY: Andrew Mack, AICP PLANNING REPORT I SUMMARY OF REQUESTS— ELIMINATING THE UNUSED RR1 B-1 AND M-6 ZONING DISTRICTS II BACKGROUND—This change in the ordinance eliminates unused zoning district categories from code. The Planning Commission was in full agreement to delete these unused provisions within the zoning ordinance. III RECOMMENDATION —Staff recommends approval of the zoning text amendment. Page 1 of 1 �-2 � ORDINANCE NO._, THIRD SERIES CITY OF ORONO HENNEPIN COUNTY, MINNESOTA AN ORDINANCE AMENDING THE ZONING ORDINANCE TEXT ELIMINATING THE UNUSED RR1B-1 AND M-6 ZONING DISTRICTS THE CITY COUNCIL OF ORONO ORDAINS: SECTION 1. Article IV Division 7 RR1B-1 Zoning District and Article IV Division 8 M-6 Zoning District of the City of Orono Zoning Ordinance are hereby repealed in entirety. SECTION 2. EFFECTIVE DATE: This ordinance shall take effect immediately upon its passage and publication. ADOPTED this day of ,2015 on a vote of_ayes and_nays by the City Council of Orono, Minnesota. ATTEST: Jessica Loftus, City Administrator Lili Tod McMillan, Mayor Of-dinance published in The Laker and The Pioneer newspapers the week of , 201 S. 1 . . c §78-441 ORONO CITY CODE � t location of the tenna as and research center without a spe- pro osed is neces ry to meet cial permit allowing a greater num- the quency acing needs of ber of persons in such number and the pe on wireless service for such periods of time as the coun- system d to provide ade- cil may deem appropriate, due con- qua ort le personal wire- sideration being given to the inter- le service coverage and capac- ests of health, safety and public � y to the area. � welfare. (7) Publicly owned parks and playgrounds. d. Use. No study and research center in an RR-1B-1 district shall at any time (8) Study and res cen ers owne or op- permit more than 300 persons to be erated by one or more nonprofit charita- present by invitation upon its prop- ble, scientific or educational organiza- erty without a special permit allow- tions, provided no building other than a ing a greater number of persons in residence shall be located within 100 feet such number and for such periods of of any lot line of an abutting lot in an R time as the council may deem appro- district. priate,due consideration being given a. Open space. Not more than 15 per- to the interests of health,safety and cent of land devoted to use as a study public welfare. and research center shall be cecu- (Code 1984, §§ 1020(2), 10.28(2), 10.29(1�(6); pied by structures or buildings with- Ord. No. 161 2nd series, § 7, 6-7-1997; Ord. No. out a conditional use permit allow- 226 2nd series, § 1, 5-27-2003; Ord. No. 44 3rd ing a greater percentage of such land series,§9,2-25-2008;Ord.No. 82 3rd series,§26, use. Any application for zoning of 12-13-2010; Ord. No. 90 3rd series, § 10, 12-12- � land as an RFt,-1B-1 one-family rural 2011) residential district shall be accompa- State law reference�tate mandated permitted uses, nied by a map or plan showing the Minn.Stat. 4 portion of land within the district Sec. 78-442. Conditional uses. that may be occupied by structures Within any -1B-1 one-family rural residen- or buildings, which shall become a tial district,no s cture or land shal be used for part of the conditions upon which the following uses 'thout a conditi nal use per- such zoning is approved;and no struc- mit: ture or building may be located out- (1) Golf courses, c untry clu , tennis clubs, side of such portion without a condi- ' non-profit cam , and eligious camps, tional use permit allowing the provided that: structure or building. a. All principal b i ings are located at b. Height. No structure or building in a least 100 feet fr any adjacent prop- study and research center in any erty zoned for re' 'dential use. RR-1B-1 district shall exceed 30 feet b. All accesso bui ings and struc- in height except as provided in sec- tures mor than s feet in height tion 78-1366. are locat at least feet from any c. Temporary or permanent residents. adjacen property zon d for residen- No study and research center in any tial us . RR-1B-1 district shall at any time (2) Guest hou es and nonrenta guest apart- serve as a temporary or permanent ments. residence for a number of persons in a. Guest houses, provided at: excess of that determined by multi- 1. The lot is at least o times the plying by 2�/z the number of acres of minimum lot area rr�quired by land devoted to use as such study this section; and �� � Supp. No. 9 CD78:84.4 � �OUNCIL MEETING Date Application Received: NA JAN 2 6 2015 Date Application Considered as Complete: NA 60-Day Review Period Expires: NA CITY OF ORONO � REQUEST FOR COUNCIL ACTION Date: January 22, 2015 Item No. � Department Approval: Administrator Approval: Agenda Section: Name:Mike Gaffron Planning Title: Senior Planne Item Description: 14-3706 Amend Zoning Ordinance Text: Clarify Definition of"Toe of Bluffl' List of Ezhibits: Exhibit A. Draft Ordinance Exhibit B. PC Memo and Exhibit dated 1/20/15 Summary of Request: Revise the definition of"toe of bluff'to clarify that the toe of bluff is a single point on a slope, not one or more points on a slope; and to clarify that when the toe as defined is lakeward of the OHW,the OHW becomes the toe. Planning Commission Recommendation: On 1/20/2015 the Planning Commission held a public hearing and recommended adoption of the proposed code amendment on a vote of 6-0. Staff Recommendation: Staff recommends approval. During a recent zoning application involving the determination of whether a slope was a bluff, it became clear that the existing definition could be interpreted to define multiple points on the bluff as the toe. The definition that has been in Orono's code since 1992 is consistent with, and in fact matches word for word,the definition within State of Minnesota Shoreland rules. However, in order to clarify the definition in an attempt to eliminate irrational interpretations of it,the definition is proposed to be revised to clarify that the toe of bluff is a single point on a slope, not one or more points on a slope; and to clarify that when the toe as defined is lakeward of the OHW,the OHW becomes the toe,not some point out in the lake bed. Staff Recommendation 'The definition of"toe of bluf�' should be revised per the attached draft ordinance. COUNCIL ACTION REQUESTED Motion to adopt the attached Ordinance Amending the Orono Zoning Code by Amending the Definition of"Toe of Bluff". � ORDINANCE NO._, THIRD SERIES CITY OF ORONO HENNEPIN COUNTY, MINNESOTA AN ORDINANCE AMENDING THE ORONO ZONING CODE BY AMENDING THE DEFINITION OF "TOE OF BLUFF" THE CITY COUNCIL OF ORONO ORDAINS: SECTION 1. Section 78-1211 of the City of Orono Zoning Code is hereby amended by revising the definition of"Bluff,toe of the"as follows: Bluff, toe of the, means the lower point of�the lowest 50-foot segment with an average slope exceeding 18 percent. If the lowest suchpoint is lakeward of the OHWL,the OHWL will be defined as the toe. SECTION 2. EFFECTIVE DATE: This ordinance shall take effect immediately upon its passage and publication. ADOPTED this 26th day of January,2015 on a vote of_ayes and_nays by the City Council of Orono,Minnesota. ATTEST: Jessica Loftus, City Administrator Lili Tod McMillan, Mayor Ordinance published in The Laker and The Pioneer newspapers the week of , 201 S. 1 � CITY OF ORONO �_� PLANNING CASE: 15-3706 MEETING DATE: January 20, 2015 `r APPLICANT: City of Orono 60-DAY RULE DATE: n/a PROCEEDING: Zoning Ordinance Text EXHIBITS: A. Draft Ordinance Amendment PREPARED BY: Andrew Mack, AICP PLANNING REPORT I SUMMARY OF REQUESTS—CLARIFYING THE TOE OF BLUFF DEFINITION II BACKGROUND—This change in the definition clarifies the Toe of the Bluff definition to be consistent with state shoreland rules and Orono's historical consistent ordinance administration. The PC supported the clarification change. III RECOMMENDATION —Staff recommends approval of the zoning text amendment. Page 1 of 1 ' PC F�chibitA ORDINANCE NO._,THIRD SERIES �^2 .�---- CITY OF ORONO HENNEPIN COUNTY, MINNESOTA AN ORDINANCE AMENDING THE ZO1vING ORDINANCE CLARIFYING THE TOE OF BLUFF DEFINITION THE CITY COUNCIL OF ORONO ORDAINS: SECTION 1. Section 78-1211 of the City of Orono Zoning Ordinance is hereby amended to read as follows: Bluff, toe of the, means the lower point of a the lowest fiftv(50) foot segment with an average slope exceeding 18 percent. If the lowest such point is lakeward of the OHWL,the OHWL will be defined as the toe. SECTION 2. EFFECTIVE DATE: This ordinance shall take effect immediately upon its passage and publication. ADOPTED this day of ,2015 on a vote of_ayes and_nays by the City Council of Orono, Minnesota. ATTEST: Jessica Loftus, City Administrator Lili Tod McMillan,Mayor Ordinance published in The Laker and The Pioneer newspapers the week of , 201 S. � N ► Date Application Received: NA Date Application Considered as Complete: NA 60-Day Review Period Expires: NA REQUEST FOR COUNCIL ACTION Date: January 22, 2015 Item No. S Department Approval• Administrator Approval: Agenda Section: Name:Mike Gaffron Planning Title: Senior Plann Item Description: 14-3707 Amend Zoning Ordinance Text: Add Language to 78-1405 Non-Encroachments Section Regarding Retaining Walls List of Ezhibits: Exhibit A. Draft Ordinance Exhibit B. PC Memo and Exhibit dated 1/20/15 Summary of Request: This change to the list of allowed non-encroachments on yard requirements in Section 78-1405 adds a section clarifying that retaining walls cannot be closer than five feet from any side or rear lot line,nor located within an easement nor within 10 feet of a traveled roadway. Planning Commission Recommendation: On 1/20/2015 the Planning Commission held a public hearing and recommended adoption of the proposed code amendment on a vote of 5-1. The lone negative vote was based on an opinion that certain very low retaining walls should be allowed closer to the lot line than 5 feet. Staff Recommendation: Staff recommends approval of the ordinance as drafted. The land alteration section of the zoning code currently does not allow grade changes within five feet of a lot line. The non-encroachments section of the code needs to be amended by adding a similar provision with respect to retaining walls. Retaining walls have not previously been addressed in the non-encroachment section, yet are allowed to be constructed within required yards. This has resulted in confusion as to where retaining wa11s can be located. The amendment clarifies that retaining walls located in a side or rear yard have to be at least 5 feet from lot lines, and cannot be closer than 10 feet from the traveled right-of-way, and cannot be installed within an easement area. This addition to the non-encroachments section is being inserted as 78-1405(a)(5.1) in order to place it in the correct location within the listing. Staff Recommendation The proposed non-encroachment section addition regarding retaining wa11s should be adopted per the attached draft ordinance. COUNCIL ACTION REQUESTED Motion to adopt the attached Ordinance Amending Section 78-1405 of the Orono Zoning Code by Clarifying Retaining Wall and Landscape Structure Setbacks. r � ORDINANCE NO._, THIRD SERIES CITY OF ORONO HENNEPIN COUNTY, MINNESOTA AN ORDINANCE AMENDING SECTION 78-1405 OF THE ORONO ZONING CODE BY CLARIFYING RETAINING WALL AND LANDSCAPE STRUCTURE SETBACKS THE CITY COUNCIL OF ORONO ORDAINS: SECTION 1. Section 78-1405(a)Nonencroachments of the City of Orono Zoning Ordinance is hereby amended by adding the following: �5.1)No retaining wall of anv hei�ht shall be located closer than 5 feet from anv side or rear property line, never fewer than ten feet from the ed�e of the traveled roadwav, or placed within a drainage,utili�, or other easement, except upon approval in writin f� encroachment agreement b ty he citv; or similar approval from another re u�rv and/or utilit� e�ncv. SECTION 2. EFFECTIVE DATE: This ordinance shall take effect immediately upon its passage and publication. ADOPTED this 26th day of January,2015 on a vote of_ayes and_nays by the City Council of Orono, Minnesota. ATTEST: Lili Tod McMillan, Mayor Diane Tiegs, City Clerk Ordinance published in The Laker and The Pioneer newspapers the week of , 201 S. 1 ' CITY OF ORONO PLANNING CASE: 15-3707 MEETING DATE: January 20, 2015 a~, � APPLICANT: City of Orono 60-DAY RULE DATE: n/a PROCEEDING: Zoning Ordinance Text EXHIBITS: A. Draft Ordinance Amendment PREPARED BY: Andrew Mack, AICP PLANNING REPORT I SUMMARY OF REQUESTS—CLARIFYING RETAINING WALL AND LANDSCAPE STRUCTURE SETBACKS II BACKGROUND—This change clarifies language pertaining to permit restrictions for retaining walls which cannot be closer than five feet from any side or rear lot line, nor located within an easement. The PC supported this change to clarify minimum retaining wall setbacks from property lines. III RECOMMENDATION —Staff recommends approval of the zoning text amendment. Page 1 of 1 • PC � it A ORDINANCE NO._, THIRD SERIES ��2 CITY OF ORONO HENNEPIN COUNTY,MINNESOTA AN ORDINANCE AMENDING THE ZO1�IING ORDINANCE CLARIFYING RETAIlvING WALL AND LANDSCAPE STRUCTURE SETBACKS THE CITY COUNCIL OF ORONO ORDAINS: SECTION 1. Section 78-1405(a)Nonencroachments of the City of Orono Zoning Ordinance is hereby amended by adding the following: �5.1)No retaining wall of any hei�ht shall be located closer than 5 feet from any side or rear pro�ertv line,never fewer than ten feet from the ed�e of the traveled roadwav or nlaced within a draina e, utility, or other easement, except upon approval in writin f� or an encroachment agreement b the city; or similaz apnroval from another reQulatory and/or utilitv a�enc� SECTION 2. EFFECTIVE DATE: This ordinance shall take effect immediately upon its passage and publication. ADOPTED this day of ,2015 on a vote of_ayes and_nays by the City Council of Orono, Minnesota. ATTEST: Jessica Loftus, City Administrator Lili Tod McMillan, Mayor Ordinance published in The Laker and The Pioneer newspapers the week of , 201 S. � w � COUNCIL MEETING Date Application Received: NA JAN 2 6 2015 Date Application Considered as Complete: NA 60-Day Review Period Expires: NA CITY pF ORONO �. REQUEST FOR COUNCIL ACTION Date: January 22, 2015 Item No. � Department Approval• ministrator Approval: Agenda Section: Name:Mike Gaffron Planning Title: Senior Planne Item Description: 14-3709 Amend Zoning Ordinance Text: Include Navarre Area in PUD Eligibility List of Exhibits: Exhibit A. Draft Ordinance Exhibit B. PC Memo and Ea�hibit dated 1/20/15 Summary of Request: Revise the PUD Ordinance, Section 78-1001(6)to allow the Navarre Area to be eli ible for develo ment via the PUD rocess. Planning Commission Recommendation: On 1/20/2015 the Planning Commission held a public hearing and recommended adoption of the proposed code amendment on a vote of 6-0. Staff Recommendation: Staff recommends approval of the ordinance as drafted. In April 1989 the City adopted Ordinance #67, 2"d Series which included revisions to the B-1 Commercial District, created the B-6 Highway Commercial District, and established provisions for development by the Planned Unit Development(PUD)process. PUD code section 78-1001(6) authorized utilization of the PUD zoning district only to the Highway 12 Corridor as set forth in the City's Comprehensive Plan Amendment#2, adopted May 23, 1988. The PUD District allows for mixed use development such as that for which certain properties in Navarre are guided in the 2008-2030 Comprehensive Plan. Although a set of standards for Navarre mixed use has yet to be created, this proposed authorization to allow use of the PUD process in the Navarre area is a necessary step in future development of mixed use in this area of Orono. Staff Recommendation The proposed addition of Navarre to the areas where development via the PUD process is authorized should be adopted per the attached draft ordinance. COUNCIL ACTION REQUESTED Motion to adopt the attached Ordinance Amending the Orono Zoning Code by Adding the Navarre Area to Section 78-1001(6) as Eligible for Development via the PUD Process. � � � ORDINANCE NO._, THIRD SERIES CITY OF ORONO HENNEPIN COUNTY, MINNESOTA AN ORDINANCE AMENDING THE ORONO ZONING CODE BY ADDING THE NAVARRE AREA TO SECTION 78-1001(6) AS ELIGIBLE FOR DEVELOPMENT VIA THE PUD PROCESS THE CITY COUNCIL OF ORONO ORDAINS: SECTION 1. Section 78-1001(6) of the City of Orono Zoning Ordinance regarding Planned Unit Development authorization is hereby amended to read as follows: (6)Applicability. Utilization of this zoning district is limited to the Highway 12 Corridor as set forth in the city's comprehensive plan amendment#2, adopted May 23, 1988; and to the Navarre Area as set forth in the Citv of Orono Community Management Plan adopted September 13, 2010. SECTION 2. EFFECTIVE DATE: This ordinance shall take effect immediately upon its passage and publication. ADOPTED this 26th day of January,2015 on a vote of_ayes and_nays by the City Council of Orono,Minnesota. ATTEST: Lili Tod McMillan, Mayor Diane Tiegs, City Clerk Ordinance published in The Laker and The Pioneer newspapers the week of , 2015. � � � CITY OF ORONO PLANNING CASE: 15-3709 MEETING DATE: January 20, 2015 g �f � APPLICANT: City of Orono 60-DAY RULE DATE: n/a PROCEEDING: Zoning Ordinance Text EXHIBITS: A. Draft Ordinance Amendment PREPARED BY: Andrew Mack, AICP PLANNING REPORT I SUMMARY OF REQUESTS—ADDING THE NAVARRE AREA TO THE PUD MIXED USE PROVISIONS II BACKGROUND—This change adds the Navarre Area into eligibility for mixed use PUD's similar to that allowed for the Wayzata Boulevard corridor. The PC supported revisions to the PUD code to authorize development approvals of commercial/residential mixed use in Navarre. III RECOMMENDATION —Staff recommends approval of the zoning text amendment. �V ,Q� � r Page 1 of 1 � PC E ' it A �3 -2_ ORDINANCE NO._, THIRD SERIES CITY OF ORONO HENNEPIN COUNTY, MINNESOTA AN ORDINANCE AMENDING THE ZONING ORDINANCE ADDING THE NAVARRE AREA TO THE PUD MIXED USE PROVISIONS THE CITY COUNCIL OF ORONO ORDAINS: SECTION 1. Section 78-1001 (6)Planned unit development authorization of the City of Orono Zoning Ordinance is hereby amended to read as follows: (6)Applicability. Utilization of this zoning district is limited to the Highway 12 Corridor as set forth in the city's comprehensive plan amendment#2,adopted May 23, 1988; and the Navarre Area as set forth in the City of Orono Communit�anagement Plan adopted September 13, 2010. SECTION 2. EFFECTIVE DATE: This ordinance shall take effect immediately upon its passage and publication. ADOPTED this day of ,2015 on a vote of_ayes and_nays by the City Council of Orono, Minnesota. ATTEST: Jessica Loftus, City Administrator Lili Tod McMillan,Mayor Ordinance published in The Laker and The Pioneer newspapers the week of , 201 S. � � s C�7UNCIL MEETING Date Application Received: NA �AN 2 6 2015 Date Application Considered as Complete: NA 60-Day Review Period Eapires: NA CITY OF ORONO REQUEST FOR COUNCIL ACTION Date: January 22, 2015 Item No. '7 �— Department Approval: Administrator Approval: Agenda Section: Name:Mike Gaffron Planning Title: Senior Planne Item Description: 14-3710 Amend Zoning Ordinance Text: Amend Sections 78-967 and 78-1286-r Increase 0-75' Zone Filling&Grading Administrative Permit Threshold List of Ezhibits: Exhibit A. Draft Ordinance & Draft Summary Ordinance Exhibit B. PC Memo and Exhibit dated 1/20/15 Summary of Request: This amendment modifies the provisions for site grading by increasing the administrative permit threshold from 10 cubic yards to 50 cubic yards within the 0-75 setback area of shoreland ro erties. Planning Commission Recommendation: On 1/20/2015 the Planning Commission held a public hearing and recommended adoption of the proposed code amendment on a vote of 6-0. Staff Recommendation: Staff recommends approval of the ordinance as drafted. Zoning Code Section 78-966 establishes that virtually all land alteration activities within Orono require a Conditional Use Permit. Section 78-967 defines three specific exceptions to the CUP requirement,the third of which is "grading, filling or excavating of ten cubic yards or less within the shore setback zone of all lakes enumerated in article IX of(the zoning) chapter." This 10 cubic yards exception,the rough equivalent of 1 dump truck load, was added to the code in the 1990s to accommodate requests for topdressing, rut repair, animal burrowing damage, etc. without the need for a rigorous CUP review process. The proposed change increases the administrative permit threshold from 10 cubic yards to 50 cubic yards for shoreland properties within the 0-75 setback area. This allows for administrative zoning permit approvals for things like in-ground stairways, ice ridge corrections, landscaping, etc. Text within the Shoreland Ordinance Section 78-1286 will also be revised to indicate the threshold change from 10 to 50 cubic yards. Section 78-967 also includes an exception to the CUP requirement for any earth movement under 500 cubic yards which does not adversely impact the existing drainage. The Planning Commission supported changes to increase the 10 cubic yards to 50,but did not support changing the 500 cubic yards CUP threshold to 1,500. The reason for lack of support for that change was that there are a very sma11 number of these cases that come up per yeax�,the number of trucks associated with 500 or more cubic yards (approx. 50 truck loads) and potential for substantial neighborhood disruption suggest it would be appropriate to allow the opportunity for neighborhood input. That increase is not part of the proposed amendment. � M 14-3710 January 22,2015 Page 2 Staff Recommendation Staff recommends adoption of the amendment of Sections 78-967 and 78-1286(b) and(d)to increase the amount of filling/grading/excavating within the 0-75' lakeshore setback zone allowed by administrative permit from 10 cubic yards to 50 cubic yards. COUNCIL ACTION REQUESTED Motion to adopt the attached Ordinance Amending the Orono Zoning Code by Revising the Provisions for Topographic Alterations and Grading& Filling Activites within 75 Feet of the Lakeshore as well as the accompanying Summary Ordinance for publication. < � ORDINANCE NO._, THIRD SERIES CITY OF ORONO HENNEPIN COUNTY,MINNESOTA AN ORDINANCE AMENDING THE ORONO ZONING CODE BY REVISING THE PROVISIONS FOR TOPOGRAPHIC ALTERATIONS AND GRADING & FILLING ACTIVITES WITHIN 75 FEET OF THE LAKESHORE THE CITY COUNCIL OF ORONO ORDAINS: SECTION 1. Orono Zoning Code Section 78-967(a)regarding Land Alteration is hereby amended to read as follows: Sec. 78-967. -Ezception. (a) The requirements of section 78-966 are not intended to govern the following land alteration activities: (1) Normal and customary grading in the area of an existing or a newly constructed building, or the grading of the driveway serving such building. (2) Any earth movement less than 500 cubic yards which does not adversely impact the existing drainage. (3) Grading, filling or excavating of fi 50 �cubic yards or less within the shore setback zone of all lakes enumerated in article IX of this chapter. SECTION 2. Subpart(b) of Orono Zoning Code Section 78-1286 regarding Topographic alterations/grading and filling, is hereby amended to read as follows: Sec. 78-1286. -Topographic alterations/grading and filling. (b)Grading,filling or excavating of more than fi 50 �cubic yards is prohibited within 75 feet of the ordinary high water level of the public waters enumerated in Section 78-1217.��•�'������Ma� �� SECTION 3. Subpart(d) of Orono Zoning Code Section 78-1286 regarding Topographic alterations/grading and filling, is hereby amended to read as follows: Sec. 78-1286. -Topographic alterations/grading and filling. (d) Except for those projects requiring permits for construction of structures, sewage treatment systems and driveways, a land alteration permit will be required as follows: � For movement of up to fiflv(50 cubic vards of material within seventy five(75 feet of public waters as per item (b) above, a staff-issued land alteration permit shall be required. 1 (�2) For movement of e�e fiftv-one (51)through 500 cubic yards of material anywhere within the Shoreland Overlay District except for within seventv five (751 feet of public waters, a staff-issued land alteration permit shall be required. (�3) For movement of more than 500 cubic yards of material within the Shoreland Overlay District, conditional use permit approval by the city council is required in addition to the required land alteration permit. SECTION 4. EFFECTIVE DATE: This ordinance shall take effect immediately upon its passage and publication. ADOPTED this 26th day of January,2015 on a vote of_ayes and_nays by the City Council of Orono,Minnesota. ATTEST: Lili Tod McMillan, Mayor Diane Tiegs, City Clerk Ordinance published in The Laker and The Pioneer newspapers the week of , 2015. 2 . � SUMMARY ORDINANCE NO._, THIRD SERIES CITY OF ORONO HENNEPIN COUNTY, MINNESOTA AN ORDINANCE AMENDING THE ORONO ZO1vING CODE BY REVISING THE PROVISIONS FOR TOPOGRAPHIC ALTERATIONS AND GRADING & FILLING ACTIVITES WITHIN 75 FEET OF THE LAKESHORE NOTICE IS HEREBY GIVEN that, on January 26, 2015, Ordinance No. _, Third Series, was adopted by the City Council of the City of Orono, Minnesota. NOTICE IS FURTHER GIVEN that, because of the lengthy nature of Ordinance No. , Third Series,the following summary of the ordinance has been prepared for publication. NOTICE IS FURTHER GIVEN that the ordinance adopted by the Council amends Chapter 78 of the Orono City Code. This ordinance amends the Orono Zoning Code Sections 78-967(a), 78-1286(b), and 78-1286(d)by revising City requirements and standards for topographic alterations and grading& filling activities within 75 feet of the lakeshore. A printed copy of the complete ordinance is available for inspection by any person during the City's regular office hours. APPROVED for publication by the City Council of the City of Orono, Minnesota,this 26th day of January, 2015. CITY OF ORONO BY: Lili McMillan, Mayor BY: Diane Tiegs, City Clerk Summary Ordinance published in The Laker and The Pioneer newspapers the week of , 201 S. 1 � CITY OF ORONO f� PLANNING CASE: 15-3710 MEETING DATE: January 20, 2015 `J � �� APPLICANT: City of Orono 60-DAY RULE DATE: n/a PROCEEDING: Zoning Ordinance Text EXHIBITS: A. Draft Ordinance Amendment PREPARED BY: Andrew Mack, AICP PLANNING REPORT I SUMMARY OF REQUESTS—CHANGING PROVISIONS FOR TOPOGRAPHIC ALTERATIONS AND GRADING � FILLING ACTIVITES II BACKGROUND—This change modifies the CUP provisions for site grading by increasing the administrative permit threshold from 10 to 50 cubic yards for shoreland properties within the 0-75 setback area. It establishes new standards 8 streamlines administrative zoning permit approvals for grading in the 0-75 ft. lakeshore setback for things like in-ground stairways, ice ridge corrections, landscaping, etc. The PC supported changes to increase the 10 cubic yards to 50, but did not support changing the 500 cubic yards threshold to 1,500. The reason was that there are a very small number of these cases that come up per year and the amount of trucks associated with 500 or more cubic yards (approx. 50 truck loads) and potential for substantial disruption without a building project warrant an opportunity for neighborhood notices. I11 RECOMMENDATION—Staff recommends approval of the zoning text amendment. � l.� 1 � Page 1 of 1 PC ibit A ��� ORDINANCE NO._, THIRD SERIES CITY OF ORONO HENNEPIN COUNTY, MINNESOTA AN ORDINANCE AMENDING THE ZONING ORDINANCE CHANGING PROVISIONS FOR TOPOGRAPHIC ALTERATIONS AND GRADING & FILLING ACTIVITES THE CITY COUNCIL OF ORONO ORDAINS: SECTION 1. Section 78-967 Subdivision II Land Alteration of the City of Orono Zoning Ordinance is hereby amended to read as follows: Ezception. (a) The requirements of section 78-966 are not intended to govern the following land alteration activities: (1)Normal and customary grading in the area of an existing or a newly constructed building,or the grading of the driveway serving such building. (2)Any earth movement less than 500 cubic yards which does not adversely impact the existing drainage. (3) Grading, filling or excavating of fi 50 �t cubic yards or less within the shore setback zone of all lakes enumerated in article IX of this chapter. SECTION 2. Section 78-1286 Topographic alterations/grading and filling of the City of Orono Zoning Ordinance is hereby amended to read as follows: Topographic alterations/grading and filling. (a) Grading and filling and excavations necessary for the construction of structures, sewage treatment systems, and driveways under validly issued construction pernuts for these facilities do not require the issuance of a separate grading and filling permit. However, all grading and filling activity approved permits for construction of structures, sewage treatment systems, and driveways shall adhere to the grading and filling standards of this article. (b)Grading, filling or excavating of more than fi 50 �cubic yards is prohibited within 75 feet of the ordinary high water level of the public waters enumerated in Section 78-1217. nr�� ��..,i� ,.o e ,.;,.,��„�,.e.,:e..,.,.,a ..e..,.,.;� ....a �.o �„w;o„+.,. ,.+�. ..�• + +• o.�,• Z" � r J �/ 1Vlll J V11K� (c) Public and private roads, driveways,parking azeas, and public or private watercraft access ramps shall not be constructed within 75 feet of the ordinary high water level of the public waters enumerated in section 78-1217. If no alternatives exist, such improvements shall be subject to the standard zoning variance review procedure, and such review shall take into account the following considerations: (1) Such improvements sha11 be designed to take advantage of natural vegetation and topography to achieve maximum screening from view from public waters. (2) All roads and pazking areas shall be designed and constructed to minimize and control erosion to public waters consistent with the requirements of all agencies with jurisdiction. (d) Except for those projects requiring perxnits for construction of structures, sewage treatment systems and driveways, a land alteration permit will be required as follows: 1 �1,� For movement of up to fiftv(50 cubic yards of material within seventy five(75)feet of public waters as per item(b)above, a staff-issued land alteration permit shall be required. �2�) For movement of between fifty one (5�e�e through 500 cubic yards of material anywhere within the Shoreland Overlay District, except for within seventv five 75 feet of public waters, a staff-issued land alteration permit shall be required. �3�) For movement of more than 500 cubic yards of material within the Shoreland Overlay District, conditional use permit approval by the city council is required in addition to the required land alteration permit. SECTION 3. EFFECTIVE DATE: This ordinance shall take effect immediately upon its passage and publication. ADOPTED this day of ,2015 on a vote of_ayes and_nays by the City Council of Orono,Minnesota. ATTEST: Jessica Loftus, City Administrator Lili Tod McMillan,Mayor Ordinance published in The Laker and The Pfoneer newspapers the week of , 201 S. 2 . A ,� COUNCIL MEETING JAN 2 6 2015 REQUEST FOR COUNCIL ACTION CITY OF ORONO DATE: January 26, 2015 ITEM NO: 4 Department Approval: Administra r Re ' wed: Agenda Section: Name Adam T.Edwards Public Works Director/ Title Public Works Director City Engineer's Report Item Description: Bulk Fuel Contract List of Exhibits A- Example Terms and conditions for fixed Fuel Price Fuel Supply Agreement B- Example Fixed Price Letter Agreement 1. Purpose. The purpose of this request is to gain Council approval for the purchase of bulk fuel for 2015 (February 2015-February 2016). 2. Background. Prior to 2014, the City purchased fuel on an as needed basis. This resulted in varying fuel prices throughout the year. In 2014 the City aligned itself with the State fixed price fuel contract. The contract committed the City to purchase 33,600 gallons of gasoline and 8,400 gallons of diesel at the fixed prices of$2.65 per gal for gasoline and diesel at$3.09/$3.17 (summer and winter blends). This represented�90% of the overall fuel purchase for the City. The remaining fuel was purchased at the current fuel cost at the time of the purchases. As a result the City saved� $9,873 in Gasoline and�$2,709 in Diesel over the year compared to pre- state tax retail rates. 3. Current Pricing. Currently fuel is trading at around the following per gallon pre-t�rates: 87 Octane 10% Gas—$2.22 and #2 ULSD Dyed B10 Diesel - $2.51 (These rates constantly fluctuate with the futures market)These rates are lower than last year but higher than current at the pump prices. Historically gasoline prices will rise 30-40 cents per gallon for the suxnmer and the media is reporting potential fuel price increases in the Midwest this year due to major refinery maintenance. (At these rates with similar fixed price purchases to last year the City would realize a savings of�$14,256 for Gasoline and�$3,680 for Diesel from 2014.) 4. Risk. The risk is that prices stay below the fixed price offered above in which case the City would lose an opportunity for even more savings. 5. Way forward. If the City decides to proceed with fixed cost contract for bulk fuel, we would contract with, Manfield Oil, for the following: a. Fixed Price. The City would contract for approximately 75%of our need with fixed price. The City Council would establish a maximum price range for both gasoline and diesel. 1 � � � As soon as the market hits either end of that range City Staff will authorize the contractor to lock in the price. b. Spot Rate. The City will contract the remaining fuel requirements each month at the spot rate. The cost of fuel at the spot rate is= (Current Fuel Index Rack Price+ $0.166) x Number of Gallons delivered. 6. Funding. The City's budget for fuel for 2015 is $177,100. The table below illustrates the cost to the City at the current average rates being offered for fixed price fuel. The remaining fuel will be purchased at the rate at the time of purchase. Fuel Type Cost—Pre T� Monthly fixed price Total fixed price ($/Gallon) Quantity Cost for Year (Gallons Gasoline (87 $2.22 2700 $71,928 Octane) Diesel (Dyed B 10) $2.66 500 $15,960 TOTAL $87,888 7. Recommendation. It is my recommendation that the City Council authorize the City Staff to enter into a fixed price contract for the following. Fuel Type Low Cost—Pre T� Maac Cost—Pre Tax Monthly Quantity ($/Gallon) ($/Gallon) (Gallons) Gasoline 87 Octane) $2.10 $2.30 2700 Diesel (B 10- $2.40 $2.55 500 Summer) Diesel (B 10)Winter $2.50 $2.70 500 COUNCIL ACTION REQUESTED: Consider a motion to authorize the Director of Public works to enter into a contract on behalf of the City at the prices and quantities listed in paragraph eight above. 2 ' , �lCl�l B F J � A January 1, 2015 Re: Fixed Price Fuel Supply Agreement Dear This letter will constitute the Fixed Price Fuel Supply Agreement (the "Fixed Price Fuel Supply AgreemenY') and will confirm the verbal agreement made on between (person's name) of with an office located at (`Buyer") and person's name of Mansfield Oil Company of Gainesville, Inc. ("Mansfield/ Seller")to supply Buyer with Petroleum Products/Fuel pursuant to the terms set forth below: Fuel Product Type: # 2 ULSD Dyed 87 Oct, 10% Eth Gas Monthly Guaranteed Quantity: February 2015 500 2,700 March 2015 500 2,700 Apri12015 500 2,700 May 2015 500 2,700 June 2015 500 2,700 July 2015 500 2,700 August 2015 500 2,700 September 2015 500 2,700 October 2015 500 2,700 November 2015 500 2,700 December 2015 500 2,700 January 2016 500 2,700 Duration of Agreement: February 2015—January 2016 Price per Gallon: Diesel $2.5100 Gas$2.22 (excluding applicable taxes) Location: Orono, MN Payment Terms: Net 30 Days Product shall be lifted ratably within each week. Freight and applicable taxes and environmental fees will be included as separate line items on the invoices from Seller to Buyer, as applicable. This Agreement is subject to Mansfield's Terms and Conditions for Fixed Price Fuel Supply Agreement, which is incorporated herein by reference. In the event of conflict between Mansfield's Terms and Conditions for Fixed Price Fuel Supply Agreement and any other contract or terms previously agreed to by the parties, Mansfield's terms shall control. Sincerely, A , 1 Mansfield authorized representative Title Agreed to on behalf of Buyer this day of , 2014. By: Name: Title: . ��c��� � TERMS AND CONDITIONS FOR FIXED PRICE FUEL SUPPLY AGREEMENT From time to time, , with an office located at ("Buyer") and Mansfield Oil Company of Gainesville, Inc., with offices located at 1025 Airport Parkway, SW, Gainesville, GA 1025 Airport Parkway, SW, Gainesville, GA 30501 ("Seller") may enter into a Fixed Price Fuel Supply Agreement (the "Agreement"). The parties agree that the following terms and conditions shall apply to any such Agreement. 1. FUEL—Certain Refined Petroleum Products, as applicable, which meet the specifications of the respective jurisdictions where any such fuel shall be supplied. Buyer shall take control, possession and ownership of all Fuel at the time of delivery into Buyer's fuel storage tank(s). 2. QUANTITY AND TERM — Buyer shall purchase from Seller such quantity of Fuel in increments of barrels(42 gallons/barrel)per month (the"Minimum Guaranteed Quantity")as set forth in the applicable Fixed Price Fuel Supply Agreement between the parties which may be entered into from time to time. Buyer is required to take delivery on all quantities ratably during each month of the contract term. If Buyer obtains from Seller more gallons of fuel than is set forth above, then Buyer shall pay Seller its cost plus $0.0200 per gallon for each gallon exceeding such amount. 3. PURCHASE PRICE—The price for the Fuel shall be set forth on a Fixed Price Fuel Supply Agreement between the parties plus applicable freight, taxes and environmental or other regulatory fees. 4. LOCATION —Fuel shall be delivered to Buyer's facility(s) (the "Location(s)") listed on the Fixed Price Fuel Supply Agreement, which may be executed by the parties from time to time. 5. TERMS OF DELNERY— Deliveries shall be made by a Common Carrier Transport Truck. Each delivery shall consist of a full transport trailer truckload of fuel. 6. TERMS OF PAYMENT — Full payment for Fuel shall be paid via electronic funds transfer on or before the tenth day following the date of receipt of fuel by Buyer, with interest thereafter at the rate of 1.5% per month on any unpaid balance. Buyer is responsible for all costs of collection, including reasonable attorney's fees, if collected through an attorney. All fuel shall be billed on gross gallons or net gallons (fuel temperature corrected to 60 degrees Fahrenheit) in accordance with the applicable regulations in the jurisdiction where the Fuel is delivered. 7. FAILURE TO PURCHASE AT LEAST THE MONTHLY GUARANTEED QUANTITY. In the event that Buyer fails to purchase the Monthly Guaranteed Quantity in any month for any reason whatsoever (except due to the unavailability of Fuel from Seller due to Seller's fault), then Buyer shall be liable to Seller for the Loss or shall receive the Gain (both as defined below). If there is a Loss, then Seller shall submit to Buyer an invoice which shall be paid in accordance with the Terms of Payment section in this Agreement. If a Gain, Seller shall pay the Gain to Buyer within ten (10)days from the date of Seller's receipt of the Gain. Loss is defined as follows: if Seller maintains a back-to-back fuel supply arrangement with another entity, then Loss is the amount of damages assessable to Seller as a result of the shortage of gallons purchased by Seller from its supplier (or in the event of termination, the r amount of damages assessed to Seller by its supplier as a result of the termination of the back-to-back agreement between Seller and its supplier) plus $0.03 per gallon on the � shortage (or in the event of termination, the remaining gallons to be purchased under the Fixed Price Fuel Supply Agreement). If Seller hedges the transaction, then Loss is defined as follows: the difference between the NYMEX futures price on the day the contract(s) are bought and the average NYMEX futures price on the dates during the month when the contract(s) are sold by Seller multiplied by the shortage in gallons (in the event of termination, take the difference between the NYMEX futures price on the day the contract(s) are bought and the date the remaining contract(s) are sold and multiply the difference by the remaining gallons to be purchased under the Fixed Price Fuel Supply Agreement) plus the difference between the Swap (if applicable) on the day the Swap(s) are bought and average price of the Swap(s) on the dates during the month when they are sold multiplied by the shortage in gallons (in the event of termination, take the difference between the NYMEX futures price on the day the Swap(s) are bought and the date the remaining Swap(s) are sold and multiply the difference by the remaining gallons to be purchased under the Fixed Price Fuel Supply Agreement) plus $0.03 per gallon multiplied by the shortage in gallons (in the event of termination, multiply the above sum by the remaining gallons to be purchased under the Fixed Price Fuel Supply Agreement). If Seller realizes a gain from the sale of the NYMEX and Swap (if applicable), then Seller shall pay to Buyer the gain multiplied by the shortage in gallons, less$0.03 per gallon (the"Gain"). 8. TERMINATION — Seller may terminate this Agreement at any time during the term hereof upon giving Buyer five (5) days written notice with right to cure if any one of the following occurs: (a) Buyer by act or omission breaches or defaults in any covenant, condition or other provision hereof; (b) Buyer fails to meet Seller's continuing credit approval (in lieu of termination for failure to meet credit approval, Se11er may modify Buyer's payment terms or require security, as Seller deems necessary) or; (c) Change In Law Event that results in the imposition of materially detrimental conditions, requirements, or costs with respect to the transactions entered into under this Agreement as reasonably determined by Seller in good faith. For the purposes of this provision, a Change in Law Event means the occurrence of any of the following: (a) the adoption or taking effect of any law, rule, regulation, treaty or any other exercise of government authority; or(b)the interpretation or application thereof by any government authority; or (c) making or issuance of any request, guideline or directive (whether or not having the force of law) by any governmental authority; provided that notwithstanding anything herein to the contrary, the California LCFS Regulations, Cap and Trade and other AB 32 regulations and all requests, rules, guidelines or directives thereunder or issued in connection therewith shall be deemed a Change in Law Event, regardless of the date enacted, adopted or issued. Waiver by Seller of one or more breaches or defaults hereunder by Buyer shall not be deemed to be a waiver of any other or continuing breach or default hereunder. Termination of this Agreement shall not relieve Buyer of responsibility for obligations incurred prior to termination and in the event of termination for causes set forth herein, then Buyer shall be responsible to Seller for the Loss set forth in Paragraph 7 above and Buyer shall be responsible to Seller for any Gain set forth in Paragraph 7. Such sums shall be due and payable within 10 days from the date of Seller's demand. 9. DAMAGES IN THE EVENT OF SELLER'S FAILURE OF PERFORMANCE. In the event that Seller can not deliver any specific load of Fuel to Buyer within 72 hours from the time that Buyer orders such load of Fuel from Seller then Buyer shall have the right to purchase such load of Fuel from another supplier. If Buyer purchases such load of Fuel from another supplier and must pay more per gailon than the price per gallon per this Agreement, then, except in the event of Force Majeure, Seller will reimburse Buyer for the difference in the Fuel price times the number of gallons purchased plus an additional sum of Fifty Dollars ($50.00), which is Seller's penalty for failure to deliver. In the event that the price of Fuel is cheaper per gallon, then Buyer shall pay the difference to Seller, less Fifty Dollars ($50.00), which shall constitute Seller's penalty for failure to deliver. Any gallons purchased by Buyer from another supplier pursuant to this paragraph shall count towards Buyer's contractual obligations pursuant to this Agreement. 10. LIQUIDATION AND CLOSEOUT. The parties acknowledge that this Agreement is a forward Agreement as defined in the Bankruptcy Code [I IU.S.C.A. Sec 101(25)]. If one party (the "defaulting party") shall voluntarily file a petition in bankruptcy, reorganization, or receivership, shall be forced by its creditors into bankruptcy, reorganization, or receivership, shall become insolvent, shall fail to pay its debts as they become due, or shall fail to give adequate assurance or security of its ability to perform its obligations hereunder within forty-eight (48) hours after receipt of a request therefore, the liquidating party shall have the immediate right to liquidate and close out this Agreement and all other forward Agreements (as defined by the Bankruptcy Code) between the parties (regardless of whether the liquidating party is the delivering party or the receiving pariy thereunder). Upon liquidation, the party not filing or forced into Bankruptcy shall be reimbursed for losses as follows: Seller shall be reimbursed for any Loss incurred as set forth in Paragraph 7 above; Buyer shall be reimbursed for the Margin (if the NYMEX value on the date of termination exceeds the Initial NYMEX Value) times the remaining gallons. The defaulting party shall pay the other party by wire transfer in immediately available funds within twenty-four (24) hours after receiving the results of the calculation. The liyuidation and close-out of this Agreement and all other forward Agreements is in addition to any other rights and remedies which the other party may have. i l. BUYER'S ACKNOWLEDGEMENT OF FUEL PRiCE RISK AND WANER OF CLAIM AGAINST SELLER — Buyer acknowledges, and assumes the risk, that fuel market prices may fluctuate during the term of this Agreement, possibly causing Buyer to purchase Fuel pursuant to this Agreement at prices significantly higher than prevailing current fuel market prices. Buyer further acknowledges and accepts that Seller is not providing any investment advice or recommendations or projections regarding future Fuel prices; Buyer waives any potential claim against Seller pertaining to Buyer's election to enter into this Agreement. 12. FORCE MAJEURE — In the event either party is rendered unable, wholly or in part, to perform its obligations under this Agreement(other than to make payments when due)due to acts of God, floods, fires, explosions, extreme heat or cold, earthquake or storm; transportation difficulties, strikes, lockouts or other industrial disturbances; wars, acts of terrorism or sabotage; accident or breakage of equipment or machinery; or any law, rules, order or action of any court or instrumentality of the federal or any state government; or for any other cause or causes beyond its reasonable control, it is agreed that on such parly's giving notice and full particulars of such force majeure to the other party, the obligations of the party giving such notice shall be suspended from the date of receipt of such notice and for the continuance of any inability so caused, but for no longer period, and such cause shall, so far as possible, be remedied with all reasonable dispatch. The term force majeure shall not apply to those events which merely make it more difficult or costly for Seller or Buyer to perform their obligations hereunder. Buyer and Seller further agree that at the conclusion of any force majeure event, neither Buyer nor Seller shall have any obligation to each other with respect to any quantities of Product not delivered as a consequence of such force majeure event, except that Buyer shall remain liable to Seller for any and all Loss, as set forth in Paragraph 7 above, incurred by Seller as a result of such Force Majeure event, or if Seller realizes a gain from such Force Majeure event (ie, one, in a back-to-back fuel supply arrangement, if fuel prices rise and Buyer can not take delivery and Seller sells the Fuel to a third party at a higher price, the gain is the difference between the contract price per the Fixed Price Supply Agreement and the price at which the Fuel is sold to a third party, multiplied by the gallons sold, or two, in a transaction hedged by Seller, if the price increases, the gain is the difference between the NYMEX futures price on the day the contract is bought and the date the contract is sold by Seller multiplied by the volume for which Buyer claims Force Majeure), then Seller shall pay such gain to the Buyer (less $0.0300 per gallon). No condition of force majeure shall operate to extend the terms of any supply agreement. Seller shall not be liable for failure to perform when such failure is occasioned or caused by circumstances beyond its control. 13. INDEMNIFICATION — Buyer agrees to defend and indemnify Seller (and its officers, directors, employees, successors and assigns) against all claims, suits, liabilities, fines, penalties, assessments, losses and expenses (including attorney's fees and expenses of litigation) arising out of Buyer's business operations, including but not limited to any claims for property damages, personal injuries, or death, from leakage or spillage of product, or from any reason whatsoever associated with Buyer's business operations except to the extent caused by the negligence or willful misconduct of Seller. This indemnification provision shall survive any expiration or termination of this contract. 15. FUEL STORAGE TANKS - 'The parties hereto agree that Buyer is both owner and operator of all of the motor fuel storage tanks, pipes, pumps and other related equipment (the "Fuel Storage Tanks") in which Mansfield is to place the Petroleum Products acquired by Buyer pursuant to this Agreement. Mansfield has no ownership interest, right or responsibility whatsoever regarding any of such Fuel Storage Tanks. Buyer hereby represents and warrants to Mansfield that all of the Fuel Storage Tanks of Buyer which will be utilized in connection with the handling of the Petroleum Products being acquired by Buyer from Mansfield are in good condition, free of leaks and otherwise in compliance with all applicable rules and regulations applicable to such Fuel Storage Tanks. Buyer must notify Mansfield prior to a delivery if the Fuel Storage Tank is prohibited from receiving Petroleum Products for any reason, including if prohibited by applicable governmental authorities. Buyer acknowledges that the leakage of Petroleum Products from the Fuel Storage Tanks is a matter that is solely the responsibility of Buyer. Buyer agrees that should any leaks be detected, then Buyer will take any and all action required to promptly repair such leak and, at its expense, perform any clean-up that may be required for compliance with requirements of all laws and regulations of the United States and of the state in which the Fuel Storage Tanks are located. Buyer further agrees that it will promptly notify Mansfield in the event any such leaks are detected so that no further product will be deposited into such Fuel Storage Tanks until such leaks are properly repaired. ]6. LIMITATION OF LIABILITY. Except as otherwise specifically set forth in this Agreement, in no event shall either party be liable to the other party for, and each of the parties waives the right to seek, incidental, consequential or punitive damages of any kind. A party's exclusive remedy for any and all losses or damages resulting from the sale of delivered product to which these terms and conditions apply, including, without limitation, any allegation of breach of warranty,breach of contract, negligence or strict liability, is limited to the damages set forth herein. If Seller fails to deliver product, Buyer's exclusive remedy for any and all losses or damages hereunder is set forth in Paragraph 10 above. 17. TRANSFER OR ASSIGNMENT — Buyer agrees that this Agreement shall not be transferable or assignable without Seller's express written consent. 18. GOVERNING LAW — This Agreement shall be interpreted and governed in all respects by the laws of the State of Georgia. Both parties hereby consent to the exclusive jurisdiction and venue of the courts of Georgia. 19. SEVERABILITY OF PROVISIONS — Each provision of this Agreement is severable from all other provisions in the Agreement. If any provision in this Agreement is declared invalid or unenforceable,the remaining provisions shall remain in effect. 20. NOTICES — All written notices or other communications under this Agreement shall be deemed duly given when made in writing and delivered in hand, or upon receipt when properly addressed return-receipt-requested and delivered by United States Postal Service or other delivery service to the following addresses: Buyer: Attn: Seller: Mansfield Oil Company of Gainesville, Inc. 1025 Airport Parkway, SW Gainesville, GA 30501 Attn: With a copy to: General Counsel, Same Address 21. ENTIRE AGREEMENT — This Agreement, together with all referenced attachments shall constitute the entire Agreement between the parties with respect to the subject matter of this Agreement. This Agreement supersedes all prior oral and written communications, agreements and understandings of the parties with respect to the subject of this Agreement. No modifications hereof shall be effective unless expressly set forth in writing signed by an authorized representative of both parties hereto. The parties intending to be legally bound have caused this Agreement to be executed by their duly authorized representatives on the dates set forth below. Seller-Mansfield Oil Company of Buyer- Gainesville, Inc. BY: BY: NAME: NAME: TITLE: TITLE: DATE: DATE: � . � COUNCIL MEETING JAN 2 6 2015 REQUEST FOR COUNCIL ACTION CITY OF ORONO DATE: January 26, 2015 ITEM NO: �' Department Approval: i� Administrator Reviewed: Agenda Section: Name Adam T. Edwards Public Works Director/ Title Public Works Director City Engineer's Report Item Description: 2014 Sanitary Sewer Rehabilitation Project Change Order#1 List of Exhibits A- Change Order Request No.l 1. Purpose. The purpose of this request is to gain council approval for Change order#] which will provide improved Infiltration and Inflow(I&I) protection of especially vulnerable manholes. 2. Background. On June 9, 2014 Council approved the 2014 Sanitary Sewer Rehabilitation Plan with an estimated cost of$250,000. The 2014 Sanitary Sewer Rehabilitation Project consists of Cured In Place Pipe (CIPP) lining approximately 4,000 feet of sanitary sewer pipes, manhole reconstruction, and lid replacement. These sewer lines are located in low lying areas where the pipe is below the groundwater elevation. These lines have significant I&I issues and the City will further reduce the amount of clean water entering the system which is treated by MCES. On August 1 l, 2014 Council awarded the contract to Insituform Technologies in the amount of$230,921.50. 3. Issue. The high water and heavy rains of the summer pointed to additional vulnerabilities in select manholes. Several manholes need to be raised and three were identified as being located in soils with excessively high hydrogen sulfide levels. (See Exhibit A) The contractor is currently installing the Cured in Place Pipe (CIPP)portion of the contract and is scheduled to complete the manhole portions no later than June 2015. 4. Funding. The budgeted amount for this project was $250,000. The contract award amount was $230,921. The Change Order will add $12,268 to the contract. The total contract amount with the change order will be $243,189. This project is funded with existing funds in the Sanitary Sewer Enterprise Fund. The additional amount will be included in our MCES surcharge offset. 5. Recommendation. It is my recommendation that the City council approve the change. COUNCIL ACTION REQUESTED: Consider a motion to accept change order#1 for the 2014 Sanitary Sewer Rehabilitation. - . �,�d� 1�-- � /rR�ituf�,rr» Worldwide Pipel�ne 1177 Birch Lake Blvd. N Tel: (612)518-0087 �'l'�171�(��(�TL',ti � .` �,I�rc Rehabilitation White Bear Lake, MN 55110 Fax: (651)762-1238 www.insituform.com Monday,November 10, 2014 CHANGE ORDER REQUEST NO. 1 Brian Simmons Orono, MN— 2014 Sanitary Bolton&Menk Sewer Rehabilitation Project Engineer Mr. Simmons: Pricing below is for the changes in scope to the manhole rehabilitation on the above mentioned project. The manhole joint sealing and invert reconstruction pricing will remain at current contract pricing. The notes below were formed with guidance from Scott Oberaigner with the City of Orono. Scope description: 1. North Shore Drive: Install concrete riser rings with an internal chimney seal on all highlighted manholes with the exception of not doing the one on property#2465 and adding the one not highlighted on property#2485. The manhole on property#2625 will receive pro-rings rather than concrete since it is fully in the swamp. Four will receive new rings with a gasket style cover. 2. Tonkawa Rd: The manhole that was listed as a structural line will be a form and pour manhole. A113 will receive an epoxy coating to stop the hydrogen sulfide from attacking the concrete. 3. North Shore Drive: Single Manhole - This method needs a 5 foot pour and form completed on the bottom 5 �eet of manhole. Pricing is as follows: Desciption Qty Unit Price Totai 1. North Shore Drive 1 LS $ 18,600.00 $18,600.00 2. Tonkawa Rd 1 LS $ 13,200.00 $13,200.00 3. North Shore Drive -Single Manhole 1 LS $ 2,360.00 $2,360.00 ��'�s#a! C.�a�ge 4rad�er $�4,��flr�fl 1 If you have any questions, please do not hesitate to call me at 612-518-0087. Please sign and email to rkramer(a�insituform.com or fax to 651-762-1238. Sincerely, Ross Kramer Project Manager Insituform Technologies USA, Inc. Accepted By: Date: Cc: File 2 . . . , CHANGE ORDER NO. 1 PROJECT: 2014 SANITARY SEWER REHABILITATION BMI PROJECT NO.: C13 108282 OWNER: City of Orono,Mmnesota DATE: December 15,2014 CONTRACTOR: Insituform Technologies USA,LLC DESCRIPTION: WHEREAS, Insrtufortn Technologies USA,LLC detertmned a change of scope was required to achieve the desired improvements for manholes, NOW THEREFORE,BE IT MUTUALLY AGREED THAT Article 5 Ot of the 2074 Sanitary Sewer Rehab CIPP Rehab&Manhole Lmmg Pro�ect Agreement is hereby modd�ed to include the items on the attached Schedule of Unit Pnces for sarntary sewer improvements. CHANGE IN CONTRACT AMOUNT: Net Chenge in Contract $12,268 20 Prev�ous CoMract Amount $230,921 50 New Contract Amount $243,188.70 APPROVED: ENGINEER: Name Title Date CONTRACTOR: Name Tdle Dete CITY: Name Tftle Date SCHEDULE OF UNIT PRICES Item Urwt No Descn Gon P�ce Q Urat Amount ADDS: 9 CONCRETE RINGS AND INTERNAL CHIMNEY SEALS. $78 600.00 1 LUMP SUM S18 600.00 10 FORM 6 POUR MANHOLE EPDXY COAT 3 MANHOLES. 13 200.00 1 LUMP SUM S13 200 00 11 5 FOOT FORM 8 POUR MANHOLE $2 360.00 1 LUMP SUM $2 360.00 DEDUC'f5: 6 MANHOLE LINING $614 30 -24 LIN FT - 14 74320 7 MANHOLE JOINT SEALING $558.50 -70 EACH -$5 585 00 8 MANHOLE INVERT RECONSTRUCTION $781.80 -2 EACH -$1 563.60 SUBTOTAL. 512 268 20 Net Chan e in Contract S72 268.20 Previous Cordract Amount $230 921.50 New Contract Amount $243 189 70 � COUNCIL MEETING r JAN 2 6 2015 � REQUEST FOR COUNCIL ACTION C1TY OF��0 DATE: January 26, 2015 ITEM NO: /O Department Approval: � Administrator Reviewed: Agenda Section: Name Adam T.Edwards Public Works Director/ Title Public Works Director City Engineer's Report Item Description: Addendum to Cleaning Contract List of Exhibits A- Vanguard Cleaning Systems Contract Addendum 1. Purpose. The purpose of this gain Council approval for the addendum to the cleaning contract. 2. Background. The City entered into a cleaning contract with Vanguard Cleaning Systems in 2012. The contract is for$2475 per month and covers the cleaning of City Hall,the Police Station and Public Works. The recently completed Police Station addition expanded the area requiring cleaning. 3. Issue. Vanguard submitted the attached addendum adding$250/month to cover the additional area. This brings the total monthly cost to $2725. 4. Funding. The budgeted amount for janitorial services is $34,000. The annual cost including the addendum would be $32,450. 5. Recommendation. In order to provide for continuity of service, it is my recommendation that the City Council approve the addendum. However, in order to ensure best value I recommend the City Council direct staff to solicit estimates for a new cleaning contract. COUNCIL ACTION REQUESTED: Consider a motion to approve the Cleaning Contract Addendum with a start date of February l st 20l 4 and direct staff to solicit bids for a new cleaning contract. /` s GL?ARD ����m� January 23, 2015 Adam Edwards City of Orono 2750 Kelley Parkway Long Lake, MN 55356 Dear Adam: With the recent completion of your remodeling project of the police station, we have put together an addendum for the cleaning of this space. Per my conversation with Mary, the crew began cleaning the additional space on January 5, 2015. This addition will increase your contract by $250.00 per month for a total of$2725.00 per month starting 2/1/2015. We appreciate your continued support of Vanguard and we look forward to a long and beneficial relationship. Please review the enclosed addendum and call me at 651.379.4000 with any questions. If this looks good to you, please fax the signed addendum back to 651.379.0101 Best Regards, Da•vi,o� J Field Operations Vanguard Cleaning Systems MN t r VANGUARD CLEANING SYSTEMS CLEANING CONTRACT ADDENDUM The undersigned hereby accepts the addendum to the cleaning contract dated 02/01/2012 between VANGUARD CLEANING SYSTEMS and City of Orono to supply the additional services noted below for our premises located at: 2750 Kelley Parkway Long Lake, MN 55356 AREAS TO BE SERVICED Cleaning of the additional space in the police department. ADDITIONAL COST: An additional cost of$250.00 per month plus tax will be added to City of Orono monthly contact for a total amount of$2725.00 per month plus tax. START DATE: This addendum will begin on February 1, 2015 ACCEPTED: City of Orono Vanguard Cleaning Systems Title Title Date Signed Date Signed 2 A , CdUNCIL MEETING � JAN 2 6 2015 REQUEST FOR COUNCIL ACTION CITY OF ORONO DATE: January 26, 2015 ITEM NO: �l Department Approval: Administrator Reviewed: Agenda Section: Name Jessica Loftus City Administrator's Report Title City Administrator Item Description: Community Development Director Andrew Mack has tendered his resignation effective January 15t". The Community Development Director position is important in moving forward city initiatives and I recommend filling it. The Community Development Director is a supervisory position and is currently in the salary schedule at level7. The current starting salary for level7 is $66,936, with a top salary of $89,249. The job description is attached for your review and comment. A proposed timeline for recruitment: Jan. 26 Cit Council ma a rove the recruitment. Jan. 27 Advertise the position with the attached job posting. We could advertise on our city website and the League of Minnesota's website at no charge. We would also consider paying to advertise with rofessional lannin associations. Feb. 27 A lication deadline. This allows 30 da s to submit a lications after ostin . March Review of Applications by the Hiring Committee. The Committee is proposed to be two 2-5 Councilmember's, Administrator Jessica Loftus, along with inviting an industry professional. March Interviews. I'm proposing the committee do the first round interviews mid-March. Second 16-27 round interviews are ro osed for the end of March. A ril 13 A ointment. The committee would recommend the to candidate. Ma A start date will de end on the a ointee's obli ations to a current em lo er. Please revise the timeline,the attached job description, and job posting to fit the City Council's needs. COUNCIL ACTION REQUESTED: Consider a motion to approve the Community Development Director position for advertisement. �O1V� � � 4'�, . L ��KESH��� CITY OF ORONO Job Description Position Title: Community Development Director Date: March 2014 Department: Building& Planning Accountable to: City Administrator FLSA Status: Exempt Position Summary This position provides leadership in the Building&Planning Department and is responsible for managing the effective delivery of service retating to all development with the City of Orono. Supervision Received and Exercised Work is performed independently with guidance and direction from the City Administrator. Supervise Building& Planning staff to achieve effective delivery of service for residential and commercial development;develop and oversee zoning and comprehensive planning for the City. Essential Function of the Position Essential functions listed below are intended as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them if the work is similar, related or a logical assignment to the position. � Supervise the development review process from submittal of land use(i.e. rezoning,subdivision, variance,CUP,site plan)applications,through analysis of project proposals,preparation of staff reports and recommendations,oversee the administering of construction drawings and issuance of building permits,and building inspections. • Provide leadership to Building&Planning staff including assigning work,evaluating performance,and defining duties and levels of expected performance for employees. Instill, develop,and encourage key organizational values of customer service, responsiveness, teamwork, innovation and excellence. � Study and determine standardized work procedures to expedite workflow, increase efficiency and effectiveness of operations to accomplish thorough,consistent,and timely review of development proposals. • Coordinate the work of consultant inspectors and planners when needed to address strategic issues. • Provide planning expertise to address a wide range of issues, problems and projects. • Monitor land use planning in adjacent cities,and identifies issues and trends that could impact Comprehensive Plan amendments,zoning changes,and development proposals. • Provide guidance and monitor activities of the Planning Commission. • Review current development proposals for compliance with codes and ordinances. • Visit sites to gather information for projects. • Respond to public inquiries concerning City land use plans, policies,and ordinances and development review procedures in a positive and courteous manner. • Meet with developers,architects,and engineers to evaluate current development review proposals. • Responsible for the preparation of recommendations, background reports, documents and presentations to the Planning Commission,City Council and others as appropriate. • Review and research existing ordinances in order to identify inadequacies and determine need for amendments or new ordinances. • Plan and coordinate the process for the periodic update of the Comprehensive Plan,and provide staff leadership to ensure the Comprehensive Plan update is completed in a thorough and timely manner. • Insure the maintenance of accurate and complete records of departmental activities related to licenses, permits,development projects and special studies,and the production of related maps and diagrams. • Attend City Council meetings and present reports effectively. • Serve as member of the city's management team. • Develop an annual budget covering all functions of the Building and Planning Department,and monitor expenditures to ensure compliance with the budget. Assure effective and efficient use of budgeted funds, personnel, materials,facilities and time. • Carry out supervisory responsibilities of staff in accordance with the City's policies and applicable laws. • Administer grants and apply for new grants and awards as apparent or assigned. ' • Perform other duties and responsibilities as apparent or assigned. REQUIRED KNOWLEDGE AND ABILITIES: To perform this position successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge,skills,and/or abilities required. • Thorough knowledge of planning and zoning techniques and principles. • Familiarity with engineering and building construction principles and concepts. • Ability to develop and maintain positive and effective working relationships with Council, Planning Commission,City staff,staff of other agencies, business organizations and the public. • Ability to organize and coordinate support from professional and technical staff, legal counsel and others as required ensuring successful completion of planning activities. • Computer skills including word processing, data base,GIS,spreadsheets,etc. • Knowledge of City,State and Federal laws and regulations. • Ability to organize and work on a variety of projects/tasks at the same time. • Knowledge and experience in directing and supervising the work of others. • Ability to provide adequate information and recommendations to City Council,supervisor and Planning Commission,which may be assessed by the consistency,thoroughness and timeliness with which staff reports are provided. • Ability to effectively communicate, both orally and in writing. • Ability to perform duties with tact and discretion. Minimum Qualification • Bachelor's degree from an accredited college or university in Urban Planning or closely related field. � Six years of progressively responsible municipal government experience in planning related activities or combination of municipal and comparable private sector or other government experience. Masters degree may be substituted for up to two years of required experience. � Valid Minnesota driver's license. Desirable Qualifications • Masters degree in Urban Planning or closely related field. • AICP certification. Community Development Director The City of Orono is seeking candidates for the position of Community Development Director. This leadership position is responsible for managing the effective delivery of service relating to all development. Qualified candidates will have a bachelor's degree in Urban Planning or a related field; and six years of experience in planning activities. Preferred candidates will have excellent management abilities and supervisory experience. Additional requirements are listed in the job description. The salary range is $65,947 to $87,930 plus an excellent benefit package. To ensure consideration a cover letter,current resume and completed City application is required by February 27, 2015 to: City Administrator, City of Orono, 2750 Kelley Parkway, Orono, MN 55356. Download the employment application and job description from the City's website at www.ci.orono.mn.us. � � COUNCIL MEETING JAN 2 6 2015 REQUEST FOR COUNCIL ACTION ��Ty OF ORONO DATE: January 26, 2015 ITEM NO: I a— Department Approval: Administrator Reviewed: Agenda Section: Name Jessica Loftus City Administrator's Report Title City Administrator Item Description: Western Communities Action Network(WeCAN) Request for CDBG Support Western Communities Action Network(WeCAN) is requesting a letter of support from the City for the CDBG grant application they will be submitting. A letter from their Executive Director, Christie Larson, is provided explaining the request and their 2014 service statistics are also attached for your review. You will note in the statistics that WeCAN served the western area of Orono with Meals on Wheels to five (5) households, for a total of 997 meals (just fewer than 4 meals per week) and also provided emergency assistance or family support to five (5) households. COUNCIL ACTION REQUESTED: Consider a motion to approve sending a letter of support for the CDBG grant application being submitted by the Western Communities Action Network. , , „ �a��.��,oretto�MaPle Main.Ninnefo� a� ee��"S, ``� �'�1�y �� � WeCAN •S s � Western Communities : � Action Network,inc. „ �� �P�� io� 6`ry'f�:�^a '�ip� O `��r,h-�f F d�� � ��r�`� °+Mr,a�eoMr��m..Ta�1c's'y' weG►N January 8,2014 �A� ' � 5213 Shoreline Drive � ���4 Mound MN 55364 Cit of Orono C/��F F 952.472.5589 P.O.Box 66 OR��O WeCAN-help.org Oiono,MN 55323 BOARD Of DIRECTORS President Dear Mayor McMillian and City Council, Linda Blakstvedt Community Volunteer On behalf of Western Communities Action Network (WeCAN), I am asking the City vice President of Orono to support our application for Community Development Block Grant Larry Greenbaum (CDBG) Consolidated Pool fund for 2015 with a resolution and/or a letter of Larry Greenbaum Consulting recommendation. Treasurer Dave Goode WeCAN is your community-based social service organization who mission is to work Retired Corporate Executive � a personalized manner with individuals and families to enhance their stability and secretary self-sufficiency. Our vision is that our neighbors will thrive in a vibrant community Asta Gersovitz with full access to resources and support services. Community Volunteer Ann Bremer WeCAN provides emergency rent/mortgage/utility assistance, family support Westonka School eoard programs,job counseling, Meals-on-Wheels and referrals for other services needed by Carolyn Brooks our low-income clients. We also offer space for clients to meet Hennepin County ReMAX Advantage Plus outreach workers,WIC,CAPSH, Employment Action Center workers,and Adult Basic Westonka Collaborative Education classes (GED and ELL). Our newest program, the Mobile Market, is Rhonda Eurich successfully delivering food to those that cannot access a traditional food shelf, mainly Our Lady of the Lake seniors and those with disabilities. We also provide kid-friendly food bags to children Becky Glister during school breaks. Community Volunteer wendy Tl,omas Your support for our application is vital to our organization receiving these funds. Community Volunteer The deadline for your resolution and/or a letter of recommendation is February 18, nnark winter 2015. I have included sam le documents for ou to use. Please feel free to call or Minnesota Lakes Bank p y email me with any questions, or to arrange a presentation for the council or staff. I STAFF look forward to our continued partnership and we make our community a better place Christie�arson for all. Executive Diredor Carotyn Dillon Sinc ly - Coordinator Meals on Wheels Lisa floeter Family Advocate Christie Larson Sophia Ogren-Dehn Executive Director Coordinator Food Program WeCAN is a 501(c)(3)agency. Donations are tax deductible to the full extent ofthe law Family Support• Meals on Wheels•Mobile Market• Emergency Assistance•Resources and Referrals � WeCAN Services 2014 By Household Count Emergency Assistance Family Support Meals on Wheels Orono(western) 2 3 5 Total for WeCAN 215 358 68 By Individuals in Household Emergency Assistance Family Support Meals on Wheels Orono(western) 3 7 6 Total for WeCAN 517 1037 78 Units of Service Emergency Assistance Family Support Meals on Wheels Orono (western) 4 6 997 Total for WeCAN 393 1115 8462 .� i��,Qf�j� �� ��� C ITY (JF C7RON0 r ,1 � � ; Street fiddress• j Maifinq Address: I Te�ephone�95"L�?_49-460G ''�'�i� ,� % 2750 Kelley Park.va}' i PO 3r.�x 66 � Fax (952:�49-4616 _ ! ti�' ' Orono, btn 553�6 � �ryst,l Bay, MN.`i53?.3 wwti.r. croi�o�nn us 9/�£SHOp`�.. lanuary 26, 2015 Consolidated Pool CDBG Application Review Committee c/o Abby Shafer Hennepin County Housing,Community Works and Transit 417 North Fifth Street#320 Minneapolis, MN 55401-1362 Dear CDBG Application Review Committee, I am writing on behalf of the Mayor and City Council in support of the application by WeCAN for funding through the CDBG Program. The City Council, at its lanuary 26, 2015 meeting, expressed its support for the WeCAN CDBG application and directed that a letter of support be sent to the Consolidated Pool Committee. WeCAN provides a variety of essential services to low income residents in western Hennepin County. It is important that WeCAN continue to receive financial support through the CDBG program and continue to serve families in our community. Sincerely, Jessica Loftus City Administrator . � COUNCIL MEETING JAN 2 � 2015 REQUEST FOR COUNCIL ACTION CITY OF ORONO DATE: January 26, 2015 ITEM NO: I 3 Department Approval: Adminis rator Reviewed: Agenda Section: Name Ron Olson Title Finance Director City Administrator's Report Item Description: Orono Police Garage - Pay Request#5 Attachments: Kraus Anderson, the Construction Manager for the garage project, has submitted pay request number five on behalf of the contractors working on the project. The pay request is for $382,472.34. Including this pay request, a total of $2,252,146.70 (82%) of the $2,732,753.00 contract has been paid. The contractors and amounts are as follows: ,t ,�.k'�' �;w�}�;,'¢�,-,-�. N, - 6�� " 3:^ � ,$^i„' � - "`' �. �iFk�K ..'.S,.V.:Y- �ff,P' "a���^r^��-S"$'� r.w. :�". - �4 Grazzini Brothers & Co $ 19,498.75 Kelleher Construction $ 9,500.00 Kellin on Construction $ 115,831.60 Lam ert Commercial Construction $ 67,127.00 Midwest Fence $ 2,835.75 Minnesota Utilities & Excavatin $ 63,379.25 Minnetonka Plumbin $ 71,190.15 RTL Construction $ 9,043.73 Sierra Metals $ 3,031.45 Summit Fire Protection $ 7,537.06 WTG Terrazzo &Tile $ 13,497.60 Total $ 382,472.34 COUNCIL ACTION REQUESTED: Motion to approve the payments to the contractors working on the Orono Police Garage Project as listed in an amount totaling $382,472.34. PROJECT APPLICATION AND PROJECT CERTIFICATE FOR PAYMENT AIA DOCUMENT G722/CMa PAGE ONE OF FIVE PAGES TO OWNER: PROJECT: APPLICATION NO: 5 Distribution to: City of Orono City of Orono Police Department PERIOD TO: 12/31/14 �OWNER 2750 Kelley Parkway Remodel&Expansion PROJECT NO: 90447 �CONSTRUCTION Orouo,MN 55356 2730 Kelley Parkway MANAGER Orono,MN 55356 �AKCHITECT 0 ATTENTION: Jessica Loftus PROJECI` APPLICATION FOR PAYMENT PROJECT CERTIFICATE FOR PAYMENT Application is made for Payment,as shown below,in connection with the Project. In accordance with the Contract Documents,based on on-site observations and the data Project Application Summary,AIA Document G723/CMa,is attached. comprising this Application,the Construction Manager and Architect certify to the Owner that to the best of their knowledge,information and belief the Work has progressed as indicated,the quality of the Work is in accordance with the Contract 1. TOTAL CONTRACT SUMS(Item A Totals) $ 2,625,049.00 Documents,and the Coniractors are entitled to payment of the AMOiJNT CERTIF'IED. 2. Total Net Changes by Change Orders $ 107,704.00 (Item B Totals) 3. TOTAL CONTRACT SUM TO DATE(Item C Totals) $ 2,732,753.00 4. TOTAL COMPLETED 8c STORED TO DATE $ 2,370,680.75 (Item F Totals) 5. RETAINAGE(Item H Totals) $ 118,534.05 6. LESS PREVIOUS TOTAL PAYMENTS $ 1,869,674.36 (Item I Totals) 7. CURRENT PAYMENT DUE(Item J Totals) $'�� �;�''��m�`38�4�f3 34' TOTAL OF AMOUNTS CERTIFIED $ 382,472.34 The undersigned Conshvction Manager certifies that to the best of the Construction CONSTR ON G�raus-Anderson Construction Company Manager's knowledge,information and belief of ttus Project Application for Payment is an accurate compilation of the Contractors'Arrlications for Payment,attached hereto. By: ,s_ Date: Ol/08/15 CONST�R JLT.ION R�^ ARC CT:SI A�u hitects}Inc. � � � � By: Date: O1/08/15 By: Date: State of: Minnesota This Certificate is not negotiable. The AMOUNTS CERT'IFIED are payable only to the County of: Anoka �nnn Contractors named in AIA Document G723/CMa,attached. Issuance,payment and +Tesxrar Kq�EN A. MELANDER Subscribed and sworn to before „�'w'•'•� acceptance of payment are without prejudice to any rights of the Owner or the me this 8th day of January,2015 �n,"�� Notary PubliC-Minnesota Contractors under their Contracts. C'j�`���•�r�Y � ���!� '��i�.'.�'. Commission Expires Jan 31,2019 No Publ�c: ��..�� �v My Commission exp s: Jauuary 31,2019 AIA DOCUMENT G702/CMa�APPLICATION AND CERTIFICATION FOR PAYMENT•CONSTRUCTION MANAGER-ADVISER EDRION�1992 EDITION�AIA 01992 G722/CMa-1992 THE AMERICAN INSTITUTE OF ARCHfTECTS,1745 NEW YORK AVE.,N.W.,WASHINGTON,DC 200065292 Users may obtain validation of this document by requesting of the license a completed AIA Document D401 -Certification of Document's Authenticity PROJECT APPLICATION SUMMARY AIA Document G723/CMa PAGE TWO OF FIVE PAGES A separate AIA Document G702/CMa,APPLICATION AND CERTIFICATE APPLICATION NO: Five FOR PAYI�NT',for each Contractor's signed Certification is attached. APPLICATION DATE: 1/l/2015 PERIOD FROM: 12/1/2014 City of Orono Podice Department Remode[&Expansion TO: 12/31/2014 PROJECT NOS: 90447 In tabulations below,amounts are stated to the nearest dollar. CONTRACTOR'S Acoustic Associates Envision Glass Grazzini Brot6ers& Kelleher Construction TOTALS PROJECT NAME Compaay THIS TOTALS PORTION OF Acoustical Ceilings Glass&Glazing Resilient F►ooring/Carpet Concrete/Masonry PAGE WORK WS 09-C WS 08-A WS 09-D WS 03-A A ORIGINAL CONTRACT SLJM $8,700.00 $42,498.00 $16,605.00 $430,421.00 $498,224.00 $2,625,049.00 B NET CHANGE ORDERS TO DATE $0.00 $0.00 $13,920.00 $1,624.0 $15,544.00 $107,704.00 C CONTRACT SUM TO DAT'E $8,700.00 $42,498.00 $30,525.00 $432,045.00 $513,768.00 $2,732,753.00 D WORK IN PLACE TO DATE $0.00 $5,350.00 $3Q525.00 $408,723.00 5444,598.00 $2,370,680.75 E STORED MATERIALS (Not in D or I) $0.00 $0.0 $0.00 $0.00 $0.00 $0.00 F TOTAL COMPLETED& STORED TO DATE(D+E $0.00 $5,350.00 $30,525.00 $408,723.00 5444,598.00 52,370,680.75 G RETAINAGE PERCENTAGE 5% 5°/ 5% 5°/ 5% 5% H RETAINAGE AMOLTNT $0.00 $267.50 $1,526.25 $20,436.15 $22,229.90 $118,534.05 I PREVIOUS PAYMENTS $0.00 $5,082.5 $9,500.00 $378,786.85 $393,369.35 $1,869,674.36 J CURRENT PAYMENT DUE F-H-I $0.00 $0.00 $19,498.75 $9,500.00 $28,998.75 $382,472.34 K BALANCE TO FINISH (C-F) $8,700.00 $37,148.0 $0.00 $23,322.00 569,170.00 $362,072.25 L PERCENT COMPLETE (F�) 0°/ 13°/ 100°/ 95°/ 87% 87% AIA DOCUMENT G723/CMa�PR0.IECT APPLICATION SUMMARY•1991 EDITION�AIA m1991 G723/CMa-1991 THE AMERICAN INSTfTUTE OF ARCHITECTS,1735 NEW YORK,AVE.,N.W.,WASHINGTON,D C.200065209 Users may obtain validation of this document by requesting of the license a completed AIA Document D401 -Certification of Document's Authenticity PROJECT APPLICATION SUMMARY AIA Document G723/CMa PAGE THREE OF FIVE PAGES A separate AIA Document G702/CMa,APPLICATION AND CERTIFICATE APPLICATION NO: Five FOR PAYMENT,for each Contractor's signed Certification is attached. APPLICATION DAT'E: 1/l/2015 PERIOD FROM: 12/1/2014 TO: 12/31/2014 PROJECT NOS: 90447 In tabulations below,amounts ara stated to the nearest dollar. CONTRACTOR'S Kellington Construction Lampert Commercia► LSI Corp of America Maxa Steel Erectors Midwest Fence&Manuf TOTALS NAME ConstrucNon THIS POR'TION OF Demolition/Carpentry Metal Building System Plastic Laminate Cswrk Structural Steel Erection Fencing PAGE WORK WS 06-A WS 13-A WS 12-A WS OS-B WS 32-A A ORIGINAL � CONTRACT SUM $198,250.00 $315,195.00 $29,720.00 $14,750.00 $29,900.00 $587,815.00 B NET CHANGE ORDERS TO DATE -$803.00 $0.0 $0.00 $0.00 $0.00 $803.00 C CONTRACT SUM TO DATE $197,447.00 $315,195.00 $29,720.00 $14,750.00 $29,900.00 $587,012.00 D WORK IN PLACE TO DATE $195,758.00 $306,605.00 $26,747.00 $14,750.00 $29,900.00 $573,760.00 E STORED MATERIALS (Not in D or I) $0.00 $0.00 $0.00 $0.00 $0.00 50.00 F TOTAL COMPLETED& STORED TO DATE(D+E) $195,758.00 $306,605.00 $26,747.0 $14,750.00 $29,900.0 5573,760.00 G RETAINAGE PERCENTAGE 5% 5% 5°/ 5% 5% 5% H RETAINAGE AMOLJNT $9,787.90 $15,330.25 $1,337.35 $737.50 $1,495.00 $28,688.00 I PREVIOUS . PAYMENTS $70,138.50 $224,147.75 $25,409.65 $14,012.50 $25,569.25 $359,277.65 J CURRENT PAYMENT DUE (F-H-I) $115,831.60 $67,127.00 $0.00 $0.00 $2,835.75 $185,794.35 K BALANCE TO FINISH (C-F) $1,689.00 $8,590.00 $2,973.00 $0.00 $0.00 $13,252.00 L PERCENT COMPLETE (F=C) 99°/ 97°/ 90% 100°/ 100°/ 98% AIA DOCUMENT G723/CMa PROJECT APPLICATION SUMMARY 1991 EDITION AIA�1991 G723/CMa-1991 THE AMERICAN INSTITUTE OF ARCHITECTS,1735 NEW YORK A�•�N W,WASHINGTON,D C.20006-5209 Users may obtain validatlon of this document by requesting of the license a completed AIA Document D401 -Certification of DocumenYs Authenticity PROJECT APPLICATION SUMMARY AIA Document G723/CMa PAGE FOUR OF FIVE PAGES A separate AIA Document G702/CMa,APPLICATION AND CERTIFICATE APPLICATION NO: Five FOR PAYMENT,for each Contractor's signed Certification is attached. APPLICATION DATE: 1/1/2015 PERIOD FROM: 12/1/2014 TO: 12/31/2014 PROJECT NOS: 90447 In tabulations below,amounts are stated to the nearest dollar. CONTRACTOR'S Minnesota UtiliHes& Minnetonka Plumbing Palmer West Construcdon RT7,Construction Sierra Metals,Inc. TOTALS NAME Excavatin THIS PORTION OF Earthwork/[Jtilities Plumbing Roofing Drywall Struct SteeUMisc Metals PAGE WORK WS 31-A WS 22-A WS 07-A WS 09-A WSOS-A A ORIGINAL CONTRACT SUM $563,822.00 $380,300.00 $48,400.00 $110,900.00 $35,072.00 $1,138,494.00 B NET CHANGE ORDERS TO DATE $66,715.00 $849.00 $0.00 $0.0 $876.00 568,440.00 C CONTRACT SUM TO DATE $630,537.00 $381,149.00 $48,400.00 $110,900.00 $35,948.00 51,206,934.00 D WORK IN PLACE TODATE $606,427.00 $372,854.00 $0.00 $110,900.00 $35,924.00 $1,126,105.00 E STORED MATERIALS (Not in D or I) $0.0 $0.00 $0.00 $0.00 $0.00 $0.00 F TOTAL COMPLETED& STORED TO DA'I'E(D+E $606,427.00 $372,854.00 $0.00 $110,900.00 $35,924.0 $1,126,105.00 G RETAINAGE � PERCENTAGE 5°/ 5% 5°/ 5% 5°/ 5% H RETAINAGE AMOi7NT $30,32135 $18,642.70 $0.0 $5,545.00 $1,796.2 556,305.25 I PREVIOUS PAYMENTS $512,726.4 $283,021.15 $0.00 $96,311.27 $31,09635 $923,155.17 J CURRENT PAYMENT DUE F-H-I $63,379.25 $71,190.15 $0.00 $9,043.73 $3,031.45 $146,644.58 K BALANCE TO FII�IISH (C-F) $24,110.00 $8,295.00 $48,400.00 $0.00 $24.00 $80,829.00 L PERCENT COMPLETE (F�) 96% 98°/ 0% 100°/ 100°/ 93% AIA DOCUMENT G723/CMa.PROJECT APPLICATION SUMMARY•1991 EDITION•AIA�1991 G723/CMa-1991 THE AMERICAN INSTITUTE OF ARCHRECTS,1735 NEW YORK AVE.,N.W.,WASHINGTON,D.C.20006-5209 Users may obtain validation of this document by requesting of the license a completed AIA Document D401 -Certification of DocumenYs Authenticity PROJECT APPLICATION SUMMARY AIA Document G723/CMa PAGE FIVE OF FIVE PAGES A separate AIA Docuxnent G702/CMa,APPLICATION AND CERTIF'ICAT'E APPLICATTON NO: Five FOR PAYMENT,for each Contractor's signed Certification is attached. APPLICATION DATE: 1/1/2015 PERIOD FROM: 12/1/2014 TO: 12/31/2014 PROJECT NOS: 90447 In tabulations below,amounts are stated to the nearest dollar. CON'TRACTOR'S Sterling Electric Summit Companies Superior Painting& WTG Terrazzo&Tile TOTALS NAME Decoratin THIS PORTION OF Electric Fire Protection PainNng/Wall Covering Tile PAGE WORK WS 26-A WS 21-A WS 09-E WS 09-B A ORIGINAL CONTRACT SUM $309,890.00 $28,850.00 $21,701.00 $40,075.0 $0.00 $400,516.00 B NET CHANGE ORDERS TO DATE $23,250.00 $0.0 $648.00 $625.00 $0.00 $24,523.00 C CONTRACT 5UM TO DATE $333,140.00 $28,850.00 $22,349.00 $40,700.00 $0.00 $425,039.00 D WORK IN PLACE TO DAT'E $141,003.50 $27,263.25 $17,251.00 $40,700.00 $0.00 $226,217.75 E STORED MATERIALS (Not in D or I) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 F TOTAL COMPLETED& STORED TO DATE(D+E) $141,003.50 $27,263.25 $17,251.00 $40,700.00 $0.00 $226,217.75 G RETAINAGE ' PERCENTAGE 5°/ 5% 5% 5°/ 0% 5% H RETAINAGE AMOLJNT $7,050.18 $1,363.17 $862.55 $2,035.00 $0.00 511,310.90 I PREVIOUS PAYMENT'S $133,953.32 $18,363.02 $16,388.45 $25,167.40 $0.00 $193,872.19 J CURRENT PAYMENT DUE -H-I) $0.00 $7,537.06 $0.00 $13,497.6 $0.0 $21,034.66 K BALANCE TO FfNISH C-F) $192,136.50 $1,586.75 $5,098.00 $0.0 $0.00 $198,821.25 L PERCENT COMPLETE (F�) 42% 95% 77% 100°/ 53% AIA DOCUMENT G723/CMa PROJECT APPUCATION SUMMARY•1991 EDITION AIA�1991 G723/CMa-1991 THE AMERICAN INSTITUTE OF ARCHITECTS,1735 NEW YORK,AVE.,N.W.,WASHINGTON,D.C.20008-5209 Users may obtain validation of this document by requesting of the license a completed AIA Document D401 -Certification of Document's Authenticity APPLICATION AND CERTIFICATE FOR PAYMENT CONSTRUCTION MANAGER-ADVISER EDITION � AIA DOCUMENT G702/CMa PAGE ONE OF PAGES TO OWNER Kraus Anderson Construction r'"' '�'RQ�F�;�':r_,,, rty of Orono Police Dept. APPLICATION NO: 3 Distribution to: 8625 Rendova Street NE ` "" ''� -�: . ;.;�,�130 Kelley Parkway �OWNER PO Box 158 Orono,MN 55356-9387 PERIOD TO: 12/31/14 �CONSTRUCTION - � ., Circle Pines,MN 55014 �=� -= •� :'�r PROJECT NO: MANAGER FROM CONTRACTOR: �ARCHITECT �LlS-AfVCERSON� Grazzini Brothers and Company CJ,��������`S CONTRACT DATE: �CONTRACTOR 1175 Eagan Industrial Road Eagan,MN 55121 VIA CONSTRUCTION MANAGER: CONTRACT FOR: VIA ARCHITECT: CONTRACTOR'S APPLICATION FOR PAYMENT The undersigned Contractor certifies that to the best of the Contractor's knowledge, Application is made for payment,as shown below,in connection with the Contract. information and belief the Work covered by this Application for Payment has been Continuation Sheet,AIA Document G703,is attached. completed in accordance with the Contract Documents,that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments received fi•om the Owner,and that current payment shown herein is now due. 1 ORIGINAL CONTRACT SUM $ 16,605.00 2. Net change by Change Orders $ CONTRACTOR: zini Brothers and Company 3. CONTRACT SUM TO DATE(Line 1 f 2) $ ,� . 4. TOTAL COMPLETED&STORED TO DATE $ / (Column G on G703) Date: 1 l�(`� 5. RETAINAGE: a. %of Completed Work $ 1,526.25 State o£ Minnesota County o . o umn�D+E on G703) Subscribed and sworn to bef re me this 11 �� '`'�2 Dec. ,�CroAy p b��50 N b. /o of Stored Material $ Notary Public: `�1Q,�i�.v, �( ; o umn F on G703 M Commission ex ires: r �l/31/17 � State of Minnesofa �— � y p l ,�' My Commission Expires Total Retainage(Lines Sa+Sb or • ,.,. � Jon ar 31, 201 7 Total in Column I of G703) $ 1,526.25 - 6. TOTAL EARNED LESS RETAINAGE $ 28,998.75 In accordance with the Contract Documents,based on on-site observations and the data (Lme 4 less Lme 5 1 otal) comprising this appl�cation,the(;onstruct�on Manager vid Architect certity to the 7. LESS PREVIOUS CERTIFICATES FOR Owner that to the best of their knowledge,information and belief the Work has PAYMENT(Line 6 from prior Certificate) $ 9,500.00 progressed as indicated,the quality of the Wark is in accordance widt the Contract 8. CURRENT PAYMENT DUE $ . � � ..:_.,_... , �Documents,and the Contractor is entitled to payment of the AMOUN_ T;GERTIFIED. .... 9. BALANCE TO FINISH,INCLUDING RETAINAGE $ 1,526.25 �S � � `(�,. 4.�' (Line 3 less Line 6) AMOLJNT CERTIFIED $ ��� �l`_ `' (Attach explanation if amount cerlified differs from the amount applied for. Inatial all ota c anges approve figures on this Ap 'cation and on the Continuation Sheet that changed to conforns to the in previous months by Owner $13,920.00 amount certif . CONSTR TI N ER• l f !� Total approved this Month $0.00 By: Date: AR f r�., TOTALS $13,920.00 $0.00 By: Date: 1 I:J NET CHANGES by Change Order $13,920.00 This Certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the Contractor named herein.lssuance,payment and acceptance of payment are without ' prejudice to any rights of the Owner or Contractor under this Contract. AIA DOCUMENT G702/CMa APPLiCATION AND CERTIFICATION FOR PAYMENT CONSTRUCTION MANAGER-ADVISER EDITION 1992 EDITION AIA� �O 1992 G702lCMa-1992 THE AMERICAN INSTITUTE OF ARCHITECTS,1745 NEW YORK AVE,N W,WASHINGTON,DC 20006-5292 Users may obtain validation of this document by requesting of the license a completed AIA Document D401 -Certification of DocumenYs Authenticity CONTINUATION SHEET AIADocuMENTc�o3 PAGE oF PAGES AIA Document G702,APPLICATION AND CERTIFICATION FOR PAYMENT,contaimng APPLICATION NO: 3 Contractor's signed certificatton�s attached APPLICATION DATE: 12/11/14 In tabulatwns below,amounts are stated to the nearest dollar PERIOD TO' 12/31/14 Use Column I on Contracts where vanable retamage for line items may apply ARCHITECT'S PROJECT NO:City of Orono Police Dept. A B C D E F G H I ITEM DESCRIPTION OF WORK SCHEDULED WORK COMPLETED MATERIALS TOTAL % BALANCE RETAINAGE NO VALUE FROM PREVIOUS THIS PERIOD PRESENTLY COMPLETED (G-C) TO FINISH (IF VARIABLE APPLICATION STORED AND STORED (C-G) RATE) (D+E) (NOT IN TO DATE D OR E) (D+E+F) 5.00% Soft FloorinQ Work Submittals $1,000.00 $1,000.00 $0 00 $0.00 $1,000 00 100% $0.00 $50 00 Labor $4,305.00 $500 00 $3,805.00 $0 00 $4,305 00 100% $0.00 $215.25 Matenals $11,300 00 $2,000.00 $9,300 00 $0 00 $11,300.00 100% $0.00 $565 00 CO#1-add carpet $11,615.00 $5,000.00 $6,615.00 $0 00 $11,615.00 100% $0.00 $580.75 CO#1-add demo $2,305.00 $1,500.00 $805 00 $0 00 $2,305.00 100% $0 00 $115.25 GRAND TOTALS $30,525 00 $10,000.00 $20,525.00 $0 00 $30,525 00 100.00% $0 00 $1,526.25 Users may obtain validation of this document by requesting of the license a completed AIA Document D401 -Certification of DocumenYs Authenticity AIA Type Document ' "�,� Apptication and Certification for Payment Page 1 of 3 TO(OWNER):City of Orono ` 4 F PROJECT:�rono Police Department APPLICATION NO: 5 DISTRIBUTION TO: 2750 Kelley Parkway ��`'�� � s r� Remodel 8 Expansion INVOICE N0:1487 _OWNER Orono,MN 55356 `f r� �'�2�` 2730 Ketley Parkway _CONSTRUCTION �r , �+ ' Orono,MN 55356 PERIOD T0:12/31/2014 MANAGER � ARCHITECT FROM Kelleher Construdio I�.P�DE��s ARCHITECTS _CONTRACTOR (SUBCONTRACTOR):�1531 Rupp Driv�G����-�4 PROJECT NO: _SUBCONTRACTOR Bumsviile,MN 55337 VIA CONSTRUCTION MANAGER: Kraus-Anderson Construction Company CONTRACT FOR:Concrete Work VIA ARCHITECT: SKD Architects,Inc. CONTRACT DATE: 7/29/2014 SUBCONTRACTOR'S APPLICATION FOR PAYMENT The Undersigned Subcontractor certifies that to the best of the Subcontrador's knowledge, information and belief the work crovered by this application for Payment has been completed in Application is made for Payment,as shown below,in connection with the Contrad. accordance with the Contract Documents,that atl amounts have been paid by the Subcontractor for Continuation Sheet,AIA Type Document is attached. Work for which previous Certificates for Payment were issued and payments received from the owner or contractor,and that cuRent payment shown herein is now due. 1.ORIGINAL CONTRACT SUM . . .. . . . ... .... . .. . . .$ 430,421.00 2.Net Chan e Chan Orders $ 1,g24.00 SUBCONTRACTORi<elleher Construction,Inc. 9 � � ' ' ' ' ' '' '' ''' '' ' � 11531 Rupp Drive Bumsville,MN 55337 3.CONTRACT SUM TO DATE (Line 1 +2)., ... .. . . . . $ 432,045.00 4.TOTAL COMPLETED AND STORED TO DATE ... .. . $ 408,723.00 By. Date: Todd Kamrud / Project Manager 5.RETAINAGE: State of:MN a. 5.00%of Completed Work $ 20,436.15 County of: Dakota b. 0.00%of Stored Material $ 0.00 Subscribed and Swom to befo me this Z.,?i� Day of OC��20 �� �.� � � �. � Notary Public: �,,,,,�,�,,,,, Total retainage(Line 5a+5b).. . .. . . .. . . .. . . . . .. $ 20,436.15 �, ••.,, Matthew M.C3ehrman My Commission Expires: _ NOtsry Public 6.TOTAL EARNED LESS RETAINAGE. . . . . ... . ... . . $ 388,286.85 CERTIFICATE FOR PAYM '"""•��`��'m��'�31,Z019 (Line 4 less Line 5 Total) 7.LESS PREVIOUS CERTIFICATES FOR PAYMENT In Accordance with the Contract Documents,based on on-site observations and the data comprising 378,786.85 the above application, the Constroction Manager and Architect certifies to owner that to the best of (Line 6 from prior Certificate).. . . . . .. . . .. . . . .. .. . .$ their knowledge,information and belief the Work has progressed as indicated,the quality of the work 8.CURRENT PAYMENT DUE . . . . . . . .. . ... .. . .. . .$ 9,500.00 � is in accordance with the Contrad Documents, and the SubcontraCtor is entitled to payment of the AMOUNT CERTIFIED. 9.BALANCE TO FINISH,INCLUDING RETAINAGE � ,,.,,�,� -- (Line 3 less Line 6) $ 43,758.15 AMOUNT CERTIFIED. . .. . .... ... .. . ... . . . . . . . . . . . $ �% (Attach explanation if amount certified differs from the amount applied. Initial all figures on this CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS Application and on the Continuafion Sheet that are changed to confam to the amount cert�ed.) Total changes approved in previous CONSTRUC A . months by Owner or Contractor 1,624.00 0.00 gy. Date: � �� ARC f 1 � Total approved this Month 0.00 0.00 BY: Date: r TOTALS 1,624.00 0.00 This Certificate is not negotiable. The AMOUNT CERTIFIED is payable only o the Subcontractor named herein. Issuance,Payment and acceptance of payment are without prejudice to any rights of NET CHANGES by Change Order 1,624.00 the Owner,Contractor or Subcontrador under this Contract. AIA Type Document Appiication and Certification for Payment Page 2 of 3 TO(OWNER)•City of Orono PROJECT: Orono Police Department APPLICATION NO: 5 DISTRIBUTION TO: 2750 Kelley Parkway Remodel&Expansion pERIOD T0:12/31/2014 _OWNER Orono,MN 55356 2730 Kelley Parkway _CONSTRUCTION Orono,MN 55356 MANAGER ARCHITECT FROM Kelleher Construdion,Inc. ARCHITECTS _CONTRACTOR (SUBCONTRACTOR):��531 Rupp Drive PROJECT NO: _SUBCONTRACTOR Bumsville,MN 55337 ViA CONSTRUCTION MANAGER: Kraus-Anderson Construdion Company CONTRACT FOR:Concrete Work VIA ARCHITECT: SKD Architects,Inc. CONTRACT DATE: 7l29/2014 SCHEDULE PREVIOUS COMPLETED STORED COMPLETED ITEM DESCRIPTION VALUE APPLICATIONS THIS PERIOD MATERIAL_ STORED o�a BALANCE RETAINAGE _ Labo� � Footings 14,215.00 14,215.00 0.00 0.00 14,215.00 100.00 0.00 710.75 2 Poured Wall\Piers 54,487.00 54,487.00 0.00 0.00 54,487.00 100.00 0.00 2,724.35 3 Slab on Grade 32,499.00 32,499.00 0.00 0.00 32,499.00 100.00 0.00 1,624.95 q Stoops 1,310.00 1,310.00 0.00 0.00 1,310.00 100.00 0.00 65.50 5 Building Aprons 975.00 975.00 0.00 0.00 975.00 100.00 0.00 48.75 g Exterior Slab 2,423.00 2,423.00 0.00 0.00 2,423.00 100.00 0.00 121.15 7 Set Bollards/Switchgear Pad 1,760.00 1,760.00 0.00 0.00 1,760.00 100.00 0.00 88.00 g Sidewalks/Paving 28,550.00 17,130.00 0.00 0.00 17,130.00 60.00 11,420.00 856.50 g Rebar 13,050.00 13,050.00 0.00 0.00 13,050.00 100.00 0.00 652.50 �p Surveying 3.200.00 3,200.00 0.00 0.00 3,200.00 100.00 0.00 160.00 �� Waterproofing 8,930.00 8,930.00 0.00 0.00 8,930.00 100.00 0.00 446.50 12 Fluid Apptied Air Barrier 4,600.00 4,600.00 0.00 0.00 4,600.00 100.00 0.00 230.00 �g Joint Sealants/Firestopping 5,000.00 500.00 0.00 0.00 500.00 10.00 4,500.00 25.00 �q Curb&Gutter 19,872.00 19,872.00 0.00 0.00 19,872.00 100.00 0.00 993.60 15 Masonry 90,800.00 83,900.00 6,900.00 0.00 90,800.00 100.00 0.00 4,540.00 �g K/A Allowance 5,000.00 5,000.00 0.00 0 00 5,000.00 100.00 0.00 250.00 Mate�ials �� Footings 6,570.00 6,570.00 0.00 0.00 6,570.00 100.00 0.00 328.50 �g Poured Wall\Piers 24,481.00 24,481.00 0.00 0.00 24,481.00 100.00 0.00 1,224.05 �g Slab on Grade 16,771.00 16,771.00 0.00 0.00 16,771.00 100.00 0.00 838.55 AIA Type Document • Application and Certification for Payment Page 3 of 3 TO(OWNER):City of Orono PROJECT: Orono Police Department APPLICATION NO: 5 DISTRIBUTION TO: 2750 Kelley Parkway Remodet&Expansion OWNER Orono,MN 55356 2730 Keiley Parkway PERIOD T0:12/31/2014 CONSTRUCTION Orono,MN 55356 MANAGER ARCHITECT FROM Kelleher Constnidion,Inc. ARCHITECTS CONTRACTOR (SUBCONTRACTOR):11531 Rupp Drive PROJECT NO: _SUBCONTRACTOR Bumsville,MN 55337 VIA CONSTRUCTION MANAGER: Kraus-Anderson Construction Company CONTRACT FOR:Concrete Work VIA ARCHITECT: SKD Architects,Inc. CONTRACT DATE: 7/29/2014 SCHEDULE PREVIOUS COMPLETED STORED COMPLETED ITEM ____ DESCRIPTION VALUE APPLICATIONS THIS PERIOD MATERIAL STORED % BALANCE RETAINAGE 20 Stoops 300.00 300.00 0.00 0.00 300.00 100.00 0.00 15.00 2� Building Aprons 300.00 300.00 0.00 0.00 300.00 100.00 0.00 15.00 22 Exterior Slab 600.00 600.00 0.00 0.00 600.00 100.00 0.00 30.00 23 Set Boliards/Switchgear Pad 500.00 500.00 0.00 0.00 500.00 100.00 0.00 25.00 24 Sidewalks/Paving 13,755.00 8,253.00 0.00 0.00 8,253.00 60.00 5,502.00 412.65 25 Rebar 21,000.00 21,000.00 0.00 0.00 21,000.00 100.00 0.00 1,050.00 2g Waterproofing 3,400.00 3,400.00 0.00 0.00 3,400.00 100.00 0.00 170.00 27 Fluid Applied Air Banier �,ppp.pp 1,000.00 0.00 0.00 1,000 00 100.00 0.00 50.00 2g Joint Sealants/Firestopping 2,000.00 100.00 0.00 0.00 100.00 5.00 1,900.00 5.00 2g Curb&Gutter 9,273.00 9,273.00 0.00 0.00 9,273.00 100.00 0.00 463.65 30 Masonry 40,500.00 37,400.00 3,100.00 0.00 40,500.00 100.00 0.00 2,025.00 31 Performance/Payment Bonds 3,300.00 3,300.00 0.00 0.00 3,300.00 100.00 0.00 165.00 32 Change Order#1 685.00 685.00 0.00 0.00 685.00 100.00 0.00 34.25 33 Change Order#2 939.00 939.00 0.00 0.00 939.00 100.00 0.00 46.95 REPORT TOTALS $432,045.00 $398,723.00 $10,000.00 $0.00 $408,723.00 94.60 $23,322.00 $20,436.15 . ,� � �r TM =��- Docun�ent G732 — 2009 Application and Certificafe for Payment, Construcfion Manager as Adviser Edition TO OWNER: City of Orono PROJECT: Orono Police Dpt APPLICATION N0: 04 Four DISTRIBUTION T0: 2730 Kelley Parkway OWNER PERIOD T0: CONSTRUCTIOI�MANAGER FROM VIA CONSTRUCTION �rono, MN 55356 CONTRACT DATE: 12/31/2014 ARCHITECT CONTRACTOR�ellington Construction, inc. MANAGER: Kraus Anderson PROJECT NOS: / / CONTRACTOR 01 North 2nd Street FIELD CONTRACT FO�nneanolis MN 55411 VIA ARCHITECT: SKD Architects OTHER CONTRACTOR�S APPLICATION FOR PAYMENT 7'he undersigned Convactor certifies that to the best of the Contractor's knowledge,information and belief the Work covered by this Application for Payment has been completed in accordance with the App]icaHon is made for payment,as shown below,in connection with the Contract. Contract Documents,that all amounts have been paid by the Contractor for Work for which previous AIA Docnment G703T^',Continuation Sheet,is attached Certificates for Payment were issued and payments received from the Owner,and that current payment 1,ORIGINAL CONTRACT SUM............................................................$ 198,250.00 shown herein is now due. 2.NET CHANGES IN THE WORK..........................................................$ -803.00 CONT R: K�IIi gton Co struetion, Inc. 3.CONTI�ACT SUM TO DATE(Line 1 f 2) ............................................. $ 197,447.00 gy. ��"'� Dafe: 12/22/2014 4.TOTAL COMPLETED AND STORED TO DATE(Column G on G703)..............$ 195,758.00 State of: �nneso a 5.RETAINAGE: County of: Hennepin a. 5 %of Completed Work Subscribed and sworn to be e .�ESSiGA L.PLOWMAN (Column D+E on G703) $ 9,78�•90 me this 22 day e mber, 2014 `i l�tary Pt�blk b, 5 %of Stored Material Nota Public MNtnesote rY ^rsslon �anua 312018 (Column F on G703) $ 0.00 My Commission expires: �/3�i2ats Total Retainage(Lines 3a+Sb,or Total in Column I on G703)...................$ 9,787�90 CERTIFICATE FOR PAYMENT 6.TOTAL EARNED LESS RETAINAGE................................................... $ 185,970.10 In accordance with the Contract Documents,based on evaluations of the Work and the data comprising (Line 4 minus Ldne S Total) this application,the Construction Manager and Architect certify to the Owner that to the best of theit 7.LESS PREVIOUS CERTIFICATES FOR PAYMENT.................................... 70,138.50 �?owledge,information and belief the Work has progressed as indicated,the quality of the Work is in (Line 6 from prior Certificate) accordance with the Contract Dociiments,and the Contractor is entitled to payment of the AMOtINT 8.CURRENT PAYMENT DUE..............................................................$ 115,831.6 �TIFIED. � 9.BALANCE TO FINISH,INCLUDING RETAINAGE AMOUNT CERTIFIED......................... .............................$ 1�`S�?j, � (Attach explanation df amo:mt certified d�ers from the arnount applied.Initial ul!figures on this 11,476.90 .A bcation and the Cont:mration Sheet that are chan ed to con orm with the amoa�nt certt aed. (Line 3 minus Ltne 6) $ PP � S .r .f � CONSTRU I MANA . By: Date: ��1��!`� SUMMARY OF CHANGES IN TH�WORK ADDITIONS DEDUCTIONS ARCHITECT:(NOTE:If Multiple Prime Contrac#ors are responsible fo�forming portions of the Total changes a roved in evious months b Owner $ 1,442.57 $ -2,245.57 Proj ' tification is not required) Total approved this month,including Construction 0.00 0.00 By� Date: j I) Change Directives $ $ This Certificate is n t negotiable.The AMOUNT CERTIFIED is payable only o the Contractor named TOTALS $ 1 442.57 $ -2 245.57 herein.Issuance,paymeht and acceptance of payment are without prejudice to any rights of the Owner NET CtIAI�t',rES IN THE WORK $ - 0 .00 or Contractor under this Cnntract. CAUTION:You should sign an original AIA Contract Doc4ment,on which this text appears in RED.An original assures that changes will not be o6scured. AIA Document G732*"'—2009(formerly G702^"CMa—1992�.Copyright�1992 and 2009 by The American Institute of Architects.All rights reserved.MIARNING:Thia AIA'�Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of this AIA�'Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law.Purchasers are permitted to reproduce ten(10)copies of this document when completed.To report copyright violations of AIA Contract Documents,e-mail The American Institute of Architects'legal counsel,copynght@aia.org. ._ � � = rM - :f�� _ Document G703 1992 Confinuation Sheet AIA Document G702T'°'-1992,Applieation and Certificate for Payment,or G732T"'-2009, APPLICATION N0: 04 Four Application and Certiftcate for Payment,Construction Manager as Adviser Edition, APPLICATION DATE: 12/22/2014 containing Contractor's signed certification is attached. 12/31/2014 In tabulations below,amounts are in US dollars. PERIOD T0: Use Colurnn I on Contracts where variable retainage for line items may apply. ARCHITECT'S PROJECT N0: A B C D E �' G H I WORK COMPLETED MATERIALS TOTAG BALANCE TO ITEM SCHEDULED PRESENTLY COMPLETED AND % RETAINAGE NO. DESCRIPTION OF WORK VALUE �OM PREVIOUS STORED STORED TO DA'I� (G=C) FINISH ��fyQy.jable rate) APPLICATtON THIS PERIOD (C-G) (D+E) (Not in D or E) (D+E+F) 01 Bond 2,855.00 $ 2,855.00 $ - $2,855.00 1 0% $0.00 $142.75 02 Architectural Woodwork 58,860.00 $ - $ 58,860.00 $58,860.00 1 0% $0.00 2,943.00 03 Joint Sealers 3,240.00 $ - $ 3,240.00 $3,240.00 1 0°/a $0.00 $162.00 04 Doors, Frames, Hardware 29,300.00 $ 7,325.00 $ 21,975.00 $29,300.00 1 �% $0.00 1,465.00 05 Sectional overhead doors 3,325.00 $ - $ 3,325.00 $3,325.00 1 0% $0.00 $166.25 06 Louvers 3,595.00 $ - $ 3,595.00 $3,595.00 1 0% $0.00 $179.75 07 Toilet Cornpartrrlents 1,740.00 $ - $ 1,740.00 $1,74fl.00 1 0% $0.00 $87.00 08 Toil�;t,4�c�ssories 3,000.00 $ 2,100.00 $ 900.00 $3,000.00 1 0°/a $0.00 $150.00 09 Fire fxtinguishers 720.00 $ - $ 720.00 $720.00 1 0% $0.00 $36.00 10 Entrance Mats 2,160.00 $ - $ 2,160.00 $2,160.00 1 0°/a $0.00 $108.00 11 Selective Demo Gen. Con. 8,480.00 $ 8,480.00 $ - $8,480.00 1 0% $0.00 $424.00 12 Selective Demo- Labor 31,670.00 $ 31,670.00 $ - $31,670.00 1 0°/a $0.00 1,583.50 13 Allowance 3,000.00 $ 1,311.00 $ - $1,311.00 4% $1,689.00 $65.55 14 Carpentry - Gen. Con. 9,145.00 $ 2,286.25 $ 6,858.75 $9,145.00 1 0% $0.00 $457.25 15 Rough Carpentry L&M 19,585.00 $ 18,605.75 $ 979.25 $19,585.00 100% $0.00 $979.25 16 Finish Carpentry 8,650.00 $ - $ 8,650.00 $8,650.00 1 0% $0.00 $432.50 17 Doors- Labor 4,905.00 $ - $ 4,905.00 $4,905.00 1 0% $0.00 $245.25 18 Louvers - Labor 620.00 $ - $ 620.00 ' $620.00 100% $0.00 $31.00 19 Specialties- Labor 3,400.00 $ - $ 3,400.00 �a3,400.00 100% �0.00 $170.00 20 Change Order 1A (654.00) $ (654.00) $ - -$654.00 1 Oa/o $0.00 -$32.70 21 Change Order 1B (149.00) $ (149.00) $ - -$149.00 100% $0.00 -$7.45 GRANDTOTAL $197,447.00 $ 73,830.00 $ 121,928.00 $195,758.00 99% $1,689.00 $9,787.90 CAUTION:You should sign an original AIA Contract Document,on which this text appears in RED.An original assures that changes wil!not be obscured. AIA pocument G703TM'-1992.Copyright�1963,1965,1966,1967,1970,1978,1983 and 1992 by The American Institute of Archltects.All rights reserved.WARNING:This AIA"'Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distrlbution of this AIA�Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maxlmum extent possible under the law.Purchasers are permitted to reproduce ten(10)copies of this document when completed.To report copyright violations of AIA Contract Documents,e-mail The American Institute of Architects'legal counsel,copyright@aia.org. ,o,,,M�a. ♦ : � T� _,. - � �, �-:::: Document G732 — 2009 �� ��,- .�,, ��. . .. �- . , _ .. . Appl►Cation and Ce►'tificat'e fo►'Paymen� Construction Manager as Adviser Edition TO OWNER: City Of Orono PROJECT: City Of Orono Police Department APPLICATION N0:�93�'Z � DISTRIBUTION T0: 2750 Kelley Pazkway Orono, Remodel&Expansion MN.55356 2730 Kelley Pazkway pERIOD T0:Ner�e+n�f¢t^ZT�114 �^'�'�����.,q�r! 3,CONS�RUCTION MANAGER X Orono,MN.55356 �Z�'�'es1��" ARCHITECT X FROM VIA CONS7RUCTION Kraus-Anderson Conctruction CONTRACT DATE:July 29,2014 CONTRACTOR CONTRACTOR: Lambert Commercial MANAGER: PROJECT NOS: 1225.00/90447/1225.00 FIELD Construction 21040 Chippendale Ave. OTHER Farmington,MN.55024 CONTRACT FOR: VIA ARCHITECT: SKD Architects CONTRACTOR'S APPLICATION FOR PAYMENT The undersigned Contractor certifies that to the best of the Contractor's knowledge,information and belief the Work covered by this Application for Payment has been completed in accordance with the Application is made for payment,as shown below,in connection with the Contract. Contract Documents,that all amounts have been paid by the Contractor for Work for which previous AIA Document G703T"�,Continuation Sheet,is attached. Certificates for Payment were issued and payments received from the Owner, and that current 1. ORIGINAL CONTRACT SUM .......................................................................$ 315,195.00 payment shown herein is now . 2. NET CHANGES IN THE WORK ..................................................................$ 0.00 CONTRA 3. CONTRACT SUM TO DATE(Line 1 f 2) ..............................................$ 315,195.00 By: te: December 23,2014 4. TOTAL COMPLETED AND STORED TO DATE(Column G on G703) ...$ 306,605.00 State of:Minesota ���'�`i 5. RETAINAGE: County of:Dakota `+�{'�`;��/J,q a. 5 %of Completed Work Subscribed and sworn to before ( _, ,. ��'`;�'' No RRARFT �.� b. (�Colum/n of Stored Mat 3n� $ 15,330.25 me this ,�,�r,-tdc day of� �1-�'''��L��� �j „ , My��m pUBUG:� �/ANQ Notazy Public: ����� �� `�',orr M�N111 'q� (Co(umn F on G703) $ 0.00 M Commission ex �res: �//,� es✓dq FSOjq � Total Retainage(Lines Sa+56, or Total in Column I on G703).............$ �s,330.25 CERTIFICATE FOR PAYMENT ' 's 6. TOTAL EARNED LESS RETAINAGE ....................................................$ 291,274.75 In accordance with the Contract Documents, based on evaluations of the Work and the data (Line 4 minus Line 5 Total) ,�o mprising this application,the Construction Manager and Architect certify to the Owner that to the 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT ................................$�,��1��est of their Irnowledge, information and belief the Work has progressed as indicated,the quality of (Line 6 from prior Certificate) the Work is in accordance with the Contract Documents,and the Contractor is entitled to payment�f �/ y�� e AMOIINT CERTIFIED. � 8. CURRENT PAYMENT DUE .................................�r�!.:'.:................. $ .1 Z,-�OUNT CERTIFIED ........................................,................................ $ ��� �Z��'a 9. BALANCE TO FINISH, INCLUDING RETaNAGE '�(Attach e�planation if a ount certified d�ers from the amount applied.Initial all figures on this Application and on Continuation Sheet that are changed to conform with the amount certified.) (Line 3 minu.r Line 6) $ 23,920.25 CONSTRUCTIO GER: By: Date: l Z �o I� AIA Document G7S2TM'—2009(fortnerly G702T"'CMa—1992).Copyright�1992 and 2009 by The American Institute of Architects.All rights reserved.WARNING:This AIA� Document is protected by U.S. Copyright Law and Intematfonal Treaties.UnauthoHzed reproduction or distribution of this AIA� Docume�t,or any portion of k,may resuit in severe civil and criminal penakies,and will be prosecuted � to the maximum e�ctent possible under the law.This document was produced by AIA software at 1321.28 on 12/23/2014 under Order No.1276189683_1 which e�cpires on 09/26/2015,and is not for resale. User Notes: (1833911127) SLJMMARY OF CIIANGES IN THE WORK ADDITIONS DEDUCTIONS ARCHITECT:(NOTE:I,f Multiple Prime Contractors are responsible for performing ortions of the Project ification is not required.) Total changes approved in previous months by Owner$ 0.00$ 0.00 gy. Date: Total approved this month including Construction Chan e Dixectives � 0.00$ 0.00 This Certificate is not negotiable. "fhe AMOUNT CERTIFIED is payable only to the Contractor TOTALS � 0.00� 0.00 named herein. Issuance,payment and acceptance of payrr►ent are without prejudice to any rights of the Owner or Contractor under this Contract. NET CHANGES IN TI�WORK $ 0.00 AIA Document G732TM'—2009(fortnerly G702T""CMa—1992�.Copyright m 1992 and 2009 by The American Instkute of Architects.All rights reserved.WARNING:This AIA� Document is protected by U.S. Copyright Law and Intematio�al Treaties.Unauthorized reproduction or distribution of thls AIA� Document,or any portion of k,may result in severe civll and criminal penaRies,and will be prosecuted 2 to the maximum extent possible under the law.This document was produced by AIA software at 13 21.28 on 12/23l2014 under Order No.1276189683 1 which expires on 09l26/2015,and is not for resale. User Notes: ('1833911127) � 0 " ���'R�: TM j -�: Document G703 - 1992 ; Continuation Sheet I i AIA Document G702,APPLICATION AND CERTIFICATION FOR PAYMENT, APPLICATION NC1:A93' Z containing Subcontractor's signed certification is attached. APPLICATION DATE: In tabulations below,amounts are in US dollars. Use Column I on Contracts where variable retainage for line items may apply. PERIOD T0: ARCHITECT'S PROJECT N0: 1225.00 p B C D E F G H 1 WORK COMPLETED MATERIALS TOTAL FROM PRESENTLY COMPLETED BALANCE TO RETAINAGE ITEM SCHEDUL,ED % NO. DESCRIPTION OF WORK VALUE P�VIOUS THIS PERIOD STORED AND STORED �G_C� FINISH (IF VARIABLE APPLICATION (NOT IN D OR TO DATE (C-G) RATE) (D+E) E) (D+E+F) O 1-00 0 Gener al Condit � ions 11,000.00 � 1 0.00 11,000.00 100.00% 0.00 550.00 OS-OS 0 Misc Metals/Anchor Bolts 750.00 750.00 0.00 0.00 750.00 100.00% 0.00 37.50 07-04 0 Buildin Insulatiou 12,500.00 12,500.00 0.00 0.00 12,500.00 100.00% 0.00 625.00 07-06 2 Sheet Metal&Flashin s 20,000.00 �u,�a �t�(� � ' 0.00 20,000.00 100.00% 0.00 1,000.00 13-34 19 Metal Building Matl. 181,895.00 181,985.00 -90.00 0.00 181,895.00 100.00% 0.00 9,099.25 13-02 _ 0 Erection Labor/Equipment 65,600.00 �, _ 3,,� � 0.00 "�";' 60,460.00 92.16% S,140.00 3,023.00 .. . 17-02 ° 0 Overhead/Profit 23,450.00 �'� �,l�(�� 0.00 � 20,000.00 85.29% 3,450.00 1,000.00 0.00 0.00 0.00 ' 0.00 0.00 0.00% 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00 0.00 0.00 , 0.00 0.00% 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 AIA Document G703TM'-1992.Copyright�1963,1965,1966,1967,1970,1978,1983 and 1992 by The American Institute of Architects.All rights reserved.WARNING:This AIA� Document is protected by U.S.Copyright Law and Intemational Treaties.Unauthorized reproduction or distribution of this AIA� Document,or any portion of it,may result in severe civil and criminai penafties,and will be • � prosecuted to the maximum extent possible under the law,This document was produced by AIA software at 12:48.32 on 12123l2014 under Order No.1276189683_1 which expires on 09/26/2015,and is not for resale. UserNotes: (1630695796) A B C D E F G H I WORK COMPLETED MATERIALS TOTAL ' FROM PRESENTLY COMPLETED BALANCE TO RETAINAGE ITEM SCHEDULED STORED AND STORED % FINISH (IF VARIABLE NO. DESCRIPTION OF WORK VALUE P�VIOUS THIS PERIOD OT IN D OR TO DATE �C'-C� (C-G) RATE) APPLICATION � E� �D+E+F) (D E) 0.00 0.00 0.00 0.00 0.00 0.00°/a 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 GRAND TOTAL $315,195.00 ' Y�<<0 � $0.00 $306,605.00 97.27% $8,590.00 $15,334.75 R AIA Document G703T""-1992.Copyright�1963,1965,1966,1967,1970,1978,1983 and 1992 byThe American�nstitute of Architects.All rights reserved.WARNING:This AIA� Document is protected by 2 U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of this AIA'� Document,or any portion of it,may result in severe civil and criminal penaities,and will be prosecuted to the maximum extent possibie under the law.This document was produced by AIA software at 12:48�32 on 12123/2014 under Order No.1276189683_1 which expires on 09/26/2015,and is not for resale. (1630695796) User Notes: AIA Type Document �r,`_ , -- - Appiication and Certification f_or Payment Page 1 of 2 , TO: City of Orono ' ���- - � Project: Orono Police Dept APPLICATION NO: 2-FINAL DISTRIBUTION TO: 2750 Kelley Parkway r�n ,. �. � PERIOD TO: 12/17/2014 X OWNER Orono, MN 55356 3 ���:- ' `� �- ARCHITECT CONTRACTOR FROM: Midwest Fence&Mfg. tC4�{�I��ilL'�`l�f�£C'�� SKD Architects, Inc. 525 E.Villaume Avenue �'� �'����`��S 11140 Highway 55, Suite A PROJECT NO: 90447 S. St. Paul MN 55075 Plymouth, MN 55441 CONTRACT FOR: Orono Police Dept CONTRACT DATE: August 1, 2014 CONTRACTOR'S APPLICATION FOR PAYMENT The Undersigned Contractor certifies that to the best of the Contractor's knowledge,information Application is made for Payment,as shown below,in connection with the Contract. and belief the work covered by this application for Payment has been completed in accordance Continuation Sheet,AIA Type Document is attached. with the Contract Documents,that all amounts have been paid by Contractor for Work for which previous Certificates for Payment were issued and payments received from the owner,and that 1. ORIGINAL CONTRACT SUM.................................. $ 29,900.00 current payment shown herein is now due. CONTRACTOR:Midwest Fence&Mfg. 2. Net Change by Change Orders............................ $ - 525 E Villaume Ave S.St.Paul,MN 3. CONTRACT SUM TO DATE(Line 1 +2).................... $ 29,900.00 � By: Date: /Z /7 l 4. TOTAL COMPLETED AND STORED TO DATE........... $ 29,900.00 State of: MN County of: Dakota �����r"� 5. RETAINAGE: Subscribed and Swq�to b�efore me this 17_ Day of 2014 ��� a. 5 %of Completed Work 1,495.00 Notary Public: �.�out�O�.Q BJIRBARAJ.R4ERKA b. %of Stored Material My Commission Expires: 1— —1 lq�ARYPI�LIC-M{NNESOTA Total retainage(Line Sa+Sb)............... $ 1,495.00 CERTIFICATE FOR PAYMENT • ��"���a�,2018 In Accordance with the Contrect Documents,based on evaluations of the Work and Data Comprising 6. TOTAL EARNED LESS RETAINAGE............................ $ 28,405.00 this application,the Construction Manager and ArchRect certify to the Owner that to the best of their (Line 4 less Line 5 Total) knowlage,information and belief the Work has progressed as indicated,the quality of the work is in 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT accordance with the Contract Documents,and the Contractor is entitled to payment of the AMOUNT (Line 6 less prior Certificate) $ 25,569.25 CERTIFIED. ���� �� � / AMOUNT CERTIFIED......................................................5 8. CURRENT PAYMENT DUE......................................... $ 2,835.75 ✓ (Attach explanation if amount certified differs from the amount applied. Inkial all figures on this 9. BALANCE TO FINISH,INCLUDING RETAINAGE Application and on ie Continuation Sheet that are changed to conform to the amount cert�ed.) (Line 3 less Line 6) $ 1,495.00 coNsrnu 1 MA �t CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS By: Date: /L D �7 ARC T:(NOT :if ftiple Prime Contractors are responsible for pertorming portions of the Project,the Total changes approved in Arc t equired) By: Date: j previous moMhs by owner This Certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the ont actor Total approved this Month - named herein. Issuance,Payment and acceptance of payment are without prejudice to any TOTALS - - rights of the Owner or Contractor under this Contract. NET CHANGES by Change Order - AIA Type Document Application and Certification for Payment Page 2 of 2 TO: City of Orono Project: Orono Police Dept APPLICATION NO:2-FINAL DISTRIBUTION TO: 2750 Kelley Parkway PERIOD TO: 12/17/2014 X OWNER Orono, MN 55356 ARCHITECT CONTRACTOR FROM: Midwest Fence&Mfg. VIA(ARCHITECT): SKD Architects, Inc. 525 E.Villaume Avenue 11140 Highway 55, Suite A PROJECT NO: 90447 S. St. Paul MN 55075 Plymouth, MN 55441 CONTRACT FOR: Orono Police Dept CONTRACT DATE: August 1, 2014 Schedule Previous Completed Stored Completed ITEM Description Value Applications This Period Material Stored °� Balance Retainage 1 Salvage Existing 8'Existing 8'Fence Fabric 1,200.00 1,200.00 - 1,200.00 100.00 60.00 2 Install 8'Fence at Parking Lot 8,800.00 8,800.00 - 8,800.00 100.00 - 440.00 3 Cantaliver Gate and Operator 19,900.00 16,915.00 2,985.00 19,900.00 100.00 995.00 Subtotal 29,900.00 26,915.00 2,985.00 29,900.00 - 1,495.00 Subtotal - - - - - REPORT TOTALS 29,900.00 26,915.00 2,985.00 - 29,900.00 - - 1,495.00 APPLICATION AND CERTIFICATE FOR PAYMENT corrs�xucTiorr NraivaGEx-�visEx EDiTTON � AIA DOCLIMENT G702/CMa(Inawction on reverae side) PAGE ONE OF TWO PAGES CON1'RACTOR: Kraus Anderson PROJECT: Orono Police Station..- � ` _`i�'LICATION NO.: 4 Diatribution to: 8625 Rendova Street NE PO Box 158 2730 Kelley Parkwayi,; ; � P�RIOD TO: 12/31/14 OWNER Cirole Pines,MN 550014 Otono,MN 55336 PROJECT NOS.: BCONSTRUCTION ,. .-, '' ? MANAGER FROM CONTRACTOR: Minnesota Utilities&Excavating,LLC �' - � CONTRACT DATE: 7/29/14 ARCHITECT 13932 L.ake Drive ^ _ eCONT'RACTOR Forest Lake,MN 55025 ����`� -"~'^''r�&E Job# 5604&7609 VIA CONSTRUCTION MANAGER: �~ '' � "" �� CONTRACT FOR: Earfhwork 8c Utilitiea VIA ARCHITECT: CONTRACTOR'S APPLICATION FOR PAYMENT Tf'e underaigned Contractor certifies that to the best of the Contraotor's knowledge,info�mation and belief the Work oovered by this Application for Payment has been completed in aocordence wifh the Contract Doc�ents, that all Application is made for payment,es shown below,in cormecGon with the Conrtact amounla have been paid by the Con7aator for Work for which previous Certificates for Payment were iasued and Contmuahon Sheet,AIA Dacument G703,is adached payments received from the Owner,and that cwrent payment ahown hetein ia now due. 1. ORIGIl�IAL CONTRACT SUM $ 563,822.00 2. P1et Change By Change Ordera $ 66,715.00 CO OR: i 3. CONTRACT SiJM TO DA1'E(Line 1+/-2) $ 630,537.00 By: Date:b �� 4. TOTAL COMPLETED&STORED TO DATE $ 606,42'7.00� ...�r.— - (ColumnGonG703) 5 of: Minnesota �� JN�QiyN�'R71S5 5. RETAINAGE: County of: Washington 3 a 5% ofCompletedWork $ 30,321.35 Subscribedandaworntobefore � � �; StOte ot Mmflesotd �,� y�. My Commis•sion Expi�res (Columns D+E on G703) me thi�� f �/���y J o n u c57 y 31 , 2 O 1 6 b. 5% of Stored Material Notary Publi (Column F on G703) My Co xpires: 1/31/2016 Total Retainage(Line Sa+Sb or CERTIFICATE FOR PAYMENT Total in Column I of G703) $ 30,321.35 6. TOTAL EARNED LESS RETAINAGE $ 576,105.65 In accordance with the Contract Documenta,based on on-site observations and the data comprising this applioation,the (Line 41ess Line 5 Total) Construction Manager and Architect oertify to the Owner that to the best of their knowledge,infocmation and belief the 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT $ 512,726.40 �'OCk has progres.aed as indioated, the quality of the Work is in aocordance with the Contract Doauments, and the Contractor ia entiUed to payment of the AMOUNT CER'fIFIED. (Line 6 from prior Certifioate) 8. CURRENT PAYMENT DUE $ 63,379.25 � 9. BALANCE TO FINISH,INCLUDING RETAINAGE AMOUNT CERTTFIED $ $ 63,379.25 � (Line 3 less Line 6) $ 54,431.35 (Attach explanation ef amount certifred d�ffers from the amount applied for. Initral all figures on this applrcat:on and on the Contimiation Sheet that changed to conform to the amount certifred) CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS CONSTRUC MANAGER: � Total changes approved in By: Date: lZ 3+ f 66,715.00 previous month by Owner AR Total approved this Month - By: Date: � TOTALS 66,715.00 - This Certifiaa is not negotiab e. The AMO CERTIFIED is payable only to the Contractor me herein. Isauance, NET CHANGES by Change Order 66,715.00 Payment and aoceptance of payment are without prejudice to any rigMs of the Owner or Contractor under thia Contract. THIS DOCUMENT HAS BEEN CREATED US1NO EXCEL 97. G702/CMa-1992 pAGE'CW O OF TWO PAGES A�j�(�jJjVIENT G703(Instructiona on reverse side) CONTINUATION SHEET ApPLICATIONNO 4 APPLICATION DATE• December 31,2014 �p,J�ocument G702,APPLICAITON AND CERTIFICATE FOR PAYMENT, pERIOD TO contsitung Contrectots s�gned Certificauon,is attached �ItCHiTECT5 PROJECT NO. In cabuletions balow,amounts are stated t°the ne��'�l��items may apply H I Use Column I on Co�rtracts where vanable retainage F G D E TOTAL A B C WORK COMPLETED ���Ls COMPLETED BALANCE RETAINAGE PRESENTT•Y % TO (II�VARIABLE SCFIEDULED FROMPREVIOUS �S PERIOD STORED AND STORED Rp� �M V�� APPLICATION TO DATE (G/C) FIIJISH DESCRIPTI�N OF WORK �+E� ��T IN C-G NO DORE +E+F 8 610.00 17,000.00 340,000.00 - 340,000.00 97.53% ' 4,985.60 348,610.00 99,712.00 100.00% 1 Earthwork 99,712.00 99,712.00 _ 4,000.00 2 Utilities 80,000.00 - 80,000.00 100.00% 80,000.00 20,000.00 56.34% 15,500.00 1,000.00 3 Asphalt Paving 35,500.00 20,000.00 ' 4 Landscaping - 5 " - ( 65,545.00 65,545.00 100.00% 3 258.50 � Change Order#1 65,545.00 1,170.00 1,170.00 100.00% g Change Order#2 1,170.00 9 10 11 ' 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 24,110.00 30,321.35 32 539,712.00 66,715.00 606,427.00 96.18% 630,537.00 �.,�,_,� •�.qTt pp�J�u(gN1'HAS BEEN CREATED USING EXCEL 97 p►r�PLICATION AND CERTIFICATE FOR PAYMENT CONSTRUCTION MANAGER-ADVISOR EDITION AIA DOCUMENT G702/Cma � TO(OWNER): PROJECT: - � A�LICATION NO.: 5 Distribution to: City of Orono Ciry of Orono Police Department�� P 'IOD TO: 12/31/2014 OWNER 2750 Kelley Parkway Remodel and Expansion PROJECT NO.S: 1225.00 CONSTRUCTION Orono, MN 55356 � :;'_ ' , .' MANAGER ARCHITECT FROM: :. ,C, NTRACT DATE: 7/29/2014 CONTRACTOR Minnetonka Plumbing Inc. F�'��. , � - ,�;,;a�'�NTRACT NO.: Category 22A 520 South River Street VIA CONSTRUCTION MANAGER: Kraus Anderson Construction Co. Plumbing&HVAC PO Box 1080 VIA ARCHITECT: SKD Delano, MN 55328 CONTRACTOR'S APPLICATION FOR PAYMENT The undersigned Contractor certifies that to the best of the Contractor's knowledge, AppNcation is made for payment,as shown below,in connecUon with the Contract. information and belief the Work covered by this Applicatlon for Payment has been Continuation Sheet,AIA Document G703,is attached. completed in accordance with the Contract Documents,that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and 1. ORIGINAL CONTRACT SUM $ 380,300.00 payments received from the Owner,and that current payment shown herein is now due. 2. Net Change by Change Orders............................................................$ 849.00 .......................................................... 3. CONTRACT SUM TO DATE $ 381,149.00 CONTRAC ' �lumbing Inc. 4. TOTAL COMPLETE�STORED TO�DA7'E $ 372, 854.00 �` (Column G on G703) ................................ By. �_� Date: 12/19/2014 5. RETAINAGE: a s °�o ot compieted wo�c $ 18,642.70 State of: Minnesota County of: Hennepin (Column D+E on G703) Subscribed and s rn to before e thi:19th day of December,2014 b 5 % of Stored Material $ 0.00 Notary Public: �� ���-L (Column F on G703) My Commissi�pires: 01/31/2020 ' ��(Q��o�� Total Retainage(Line 5a+5b or $ 18,642.70 KR,�T N .M1NN�,80�A Total in Column I on G703) CERTIFICATE FOR PAYMENT �M�SIONFxP� 6. TOTAL EARNED LESS RETAINAGE $ 354,211.30 In accordance with the Contract Documents,based o s���ion (Line 4 less Line 5 Total) comprising this application,the Construction Manager rtify to the Owner 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT $ 283,021.15 that to the best of their knowledge,information and belief the Work has progressed as (Line 6 from prior cerGflcate) indicated,the quality of the Work is in accordance with the Contract Documents,and the 8. CURRENT PAYMENT DUE $ 71,190.15 �/ Contractor is entided to payment of the AMOUNT CERTIFIED. ................................................................... ' 8. BALANCE TO FINISH, PLUS RETAINAGE ..,....$ 26 937.70 � . � (Line 3 less Line 6) AMOUNT CERTIFIED $ �,����,,� (Attach explanation if amount differs from the amounf applied for. Initial all figures on CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS this Application and on the Continuation Sheet that are changed to conform to the Total changes approved in amount cert�ed. previous months by Owner 849.00 CONSTRU I N I�B;--Kraus-Anderson Construction Company gy. Date: �Z fb Total approved this Month ARC ITE D gy; Date: � �� � TOTALS 849.00 0.00 This Certificate is not n go able. The AMOUNT CERTIFIED is payable only to the ConVactor named herein. Issuance,payment and acceptance of payment are without NET CHANGES by Change Order 849.00 prejudice to any rights of the Owner or Contractor under this Contract. CITY OF ORONO POLICE DEPARTMENT Application#OS PAGE 2 p B C D E F G G1 H I WORK WORK TOTAL COMPLETED COMPLETED MATERIALS COMPLETED ITEM SCHEDULED PREVIOUS THIS PRESENTLY &STORED BALANCE RETAINAGE NO. DESCRIPTION OF WORK VALUE APP PERIOD STORED TO DATE % TO FI1�IISH G X 5% PERMITS,BOND,MOBILIZATION, START UP 9,345.00 9,345.00 9,345.00 100% 0.00 467.25 ALLOWANCE 5,000.00 1,822.00 3,178.00 5,000.00 100% 0.00 250.00 SANTTARY SEWER UNDERGROUND Material 16,985.00 16,985.00 16,985.00 100% 0.00 849.25 Labor 10,170.00 10,170.00 " 10,170.00 100% 0.00 508.50 SATTITARY SEWER ABOVE GROUND Material 5,475.00 3,475.00 2,000.00 5,475.00 100% 0.00 273.75 Labor 4,980.00 2,980.00 2,000.00 4,980.00 100% 0.00 249.00 DOMESTIC WATER Material 7,814.00 5,814.00 2,000.00 7,814.00 100% 0.00 390.70 Labor 10,140.00 6,140.00 4,000.00 10,140.00 100% 0.00 507.00 CONDENSATE WATER Material 1,402.00 1,402.00 1,402.00 100% 0.00 70.10 Labor 1,980.00 980.00 1,000.00 1,980.00 100% 0.00 99.00 GAS PIPING Material 4,077.00 2,077.00 2,000.00 4,077.00 100% 0.00 203.85 Labor 6,300.00 2,300.00 4,000.00 6,300.00 100% 0.00 315.00 FIXTURES Material 12,771.00 4,771.00 8,000.00 12,771.00 100% 0.00 638.55 Labor 6,720.00 1,720.00 5,000.00 6,720.00 100% 0.00 336.00 EQUIPMENT PLUMBING Material 12,101.00 10,101.00 2,000.00 12,101.00 100% 0.00 605.05 Labor 2,640.00 640.00 2,000.00 2,640.00 100% 0.00 132.00 DEMOLITION Material 14,195.00 14,195.00 14,195.00 100% 0.00 709.75 L,abor 4,800.00 4,800.00 4,800.00 100% 0.00 240.00 INSULATION SUB 5,705.00 0.00 0% 5,705.00 0.00 TEMP CONTROL SUB 15,000.00 14,000.00 1,000.00 15,000.00 100% 0.00 750.00 157,600.00 113,717.00 38,178.00 0.00 151,895.00 96% 5,705.00 7,594.75 CITY OF ORONO POLICE DEPARTMENT 4 Application#OS PAGE 3 A B C D E F G G1 H I WORK WORK TOTAL COMPLETED COMPLETED MATERIALS COMPLETED ITEM SCHEDULED PREVIOUS THIS PRESENTLY &STORED BALANCE RETAINAGE NO. DESCRIPTION OF WORK VALUE APP PERIOD STORED TO DATE % TO FI1�iISH G X 5% SHEETMETAL SUB-START UP 12,400.00 12,400.00 12,400.00 100% 0.00 620.00 Balance-Labor 3,700.00 1,110.00 1,110.00 30% 2,590.00 55.50 Duct Installation-Labor 4,800.00 2,400.00 2,400.00 4,800.00 100% 0.00 240.00 Duct Installation-Material 4,800.00 2,400.00 2,400.00 4,800.00 100% 0.00 240.00 Duct Work-Labor 20,000.00 18,000.00 2,000.00 20,000.00 100% 0.00 1,000.00 Duct Work-Material 20,000.00 18,000.00 2,000.00 20,000.00 100% 0.00 1,000.00 PRV's-Labor 2,000.00 2,000.00 2,000.00 100% 0.00 100.00 PRV's-Material 5,000.00 5,000.00 5,000.00 100% 0.00 250.00 Registers-Labor 2,000.00 1,000.00 1,000.00 2,000.00 100% 0.00 100.00 Registers-Material 2,000.00 2,000.00 2,000.00 100% 0.00 100.00 Furnaces,UH,Cond Units-Labor 16,000.00 16,000.00 16,000.00 100% 0.00 800.00 Furnaces,tJH,Cond Units-Material 80,000.00 80,000.00 80,000.00 100% 0.00 4,000.00 MUA-Labor 5,000.00 5,000.00 5,000.00 100% 0.00 250.00 MIJA-Material 20,000.00 20,000.00 20,000.00 100% 0.00 1,000.00 AHU's-Labor 5,000.00 5,000.00 5,000.00 100% 0.00 250.00 AHU's-Material 20,000.00 20,000.00 20,000.00 100% 0.00 1,000.00 CO#0 PCO#20-New gas meter and gas piping @ RTU-1. 0.00 0.00 0.00 100% 0.00 0.00 $1,822 allowance PCO#24-Outdoor air intake changes. 849.00 849.00 849.00 100% 0.00 42.45 $3,178 allowance 381,149.00 297,917.00 74,937.00 0.00 372,854.00 98% 8,295.00 18,642.70 APPLICATION AND CERTIFICATION FOR PAYMENT RTL Inv # 14-282-4 TO CONSTRUCTION MANAGER: PROJECT: Orono Police Department APPLICATION NO:4 Kraus Anderson �� PO Box 158 � :����� Circle Pines, MN 55014 ��'�1� PERIOD TO: 12/31/2014 FROM CONTRACTOR: D�C �� �' '�}�� RTL Construction,Inc. 4000 Valley Industrial Blvd S RTL JOB NO: 14-282 �l��µ�`�Q�R�pNcB� Shakopee,MN 55379 ��r��F�C'!���`� CONTRACTORS APPLICATION FOR PAYMENT The undersigned contractor certifies that to the best of the contractor's knowledge,information and belief the Work covered by this application for payment has been completed in accordance with the Contract Documents,that all amounts have been paid by the Contractor for Work for which previous Certificazes for Payment were issued and payments received from the owner,and that current payment shown herein is now due. 1.)ORIGINAL CONTRACT SUM ................ $110,900.00 CONTRACTOR: RTL Construction, Inc. 2.)Net Change by Change Orders................... $0.00 3.)Contract Sum to Date .............................. $110,900.00 "'� ' 4.)Completed and Stored to Date ................... $110.900.00 `"$Y: 'f�G �;;��� Date: ��-�(o -� 5.)Retainage ........................................... $5.545.00 �� 6.)Total Earned less Retainage...................... $105,355.00 State of: County of: �lu�.�+' 7�, 7.)Less Pre��i,�us Certificates for Pa;�ment......... 96,31 l.27 Subscribed and swo before ' �� day of I�C�V�� - KELSIE AWN �'IFPGRAS ,,,„.... S.) Cu<«n�Pa�mcnt Due.............................. $9,043.73 �/ Notary Yublic: � - ��� '��''• Netary Pu6tir. 9.)Balance to I'iui�l� Iucludin Retaina�c......... �5,545.00 M Commission Ex s: 1/31/201 =���y'�'�=' �����eSota , g b Y ':?S�r` PJIy Cemm Expires "'" Jan 31, 2015 CHANGE ORDER SUMMARY Additions Deductions CERTIFICATE FOR PAYMENT Total changes approved previously In Accordance with the Contract Documents,based on on-site observations and the data Comprising the application,the Architect certifies to the Owner that to the best of the Architects Total approued this month Knowledge,information and belief the Work has progressed as indicated,the quality of the work is Totals In accordance with the Contract Documents,and the Contractor is entitled to payment of the NET CHANGES by Change Order 0.00 AMOLJNT CERTIFIED. �� AMOiJNT CERTIFIED.............. $ L���� � (Attach explanation if amount certified d�ers from the amount applied.Initial all figures on this Application and on the Continuation Sheeet that are changed to conform with amount certified.) Constructio anager: By: Date: r L � �`'� Arc 'tect: By: Date: ( 00'StiS`S 00'0 00'006`OTi 00'0 OL'6iS`6 0£'OS�`l0i 00'006`Oii OU0 00'0 *** 00'0 00'0 00�0 00'0 00'0 0:'6�11SS,nJ��'�:' �d £i 00'OOZ 00'0 OOt 00'000`b 00'0 00'000`b 00'0 00'000`� y#a��wa1[F� Zi nn�n os�z�� „_..,.,�:, �,,,,,,,�� ..,,,,_,.... - . .. �, OS��9T �xl"0 00[ 00�0�� : - --- ----- I - l--- - -- - - — -- - - - 00 0 pc'SG��I I t;: � � � t L UO ut6`SZ .r;.; ; � pl I US S6��1 UO'0 OOi UU'Otb �� _ 00'60Z 00'0 OOi 00'08i`ti 00'0 00'60Z 00'IL6`E 00'08I`V S[EI_13�Cj\out�ii�g�o�aa�vl 6 OS'8L0`I 00'0 OOi 00'OLS`IZ 00'0 OS'8L0`T OS'l6b`OZ 00'OLS`iZ ]OqE"I�UI�UEH IOII2�UI g OO�Oti 00'0 OOI 00'008 00'0 00'0 00'008 00'008 slepa�ey�uo►�ElnsuI L OZ'89 00'0 OOI 00'�9£`i 00'0 00"0 00'ti9£`T 00'b9£`i loqe7 uo[�einsuI 9 00'9LZ 00'0 OOl 00'OZS`S 00'0 00'0 00'OZS`S 00'OZS`S sisualElni$���T31o�za;xg S SL'£l9 00'0 OOI 00'SLZ`ZT 00'0 00'0 00'SLZ`Zl 00'SLZ`Zi .toqE7 Stnuma3�opalxg y 00'SSZ 00'0 OOt 00'OOI`S 00'0 00'0 00'OOI`S 00'OOI`S s�Zua�ey��uruiei3ioualal £ SS'£69 00'0 00[ 00'[L8`£i 00�0 OZ'bLL`Z 08'960`II 00'iL8`£[ �oqzZ�urwEi3 ioua�uI Z suor�ipuo�iEiaua� i 00'£S9 00�0 00l 00'090`£I 00'0 00'0 00'090`£t 00'090`£I xo���s�Q 'oN ��druvz� a�x�+�+g "/o '�io.L s�n+ix�.r.'o'Int aoniad su-�t, snoin�d an�ron a�xois aazna��S ��.I G732 CMa APPLICATION AND CERTIFICATE FOR PAYMENT PAGE ONE OF 2 PAGES TO OWNER: PROJECT: APPLICATION#: �4'?j Distribution to: City of Orono Police Department Orono Police Dept Renovation ,.._, __.,, __ PERIOD TO: 12/31/14 proJect#90447 ��A _:'"'�PROJECT NOS: Owner " , -��' Const. Mgr FROM CONTRACTOR: VIA ARCHlTECT: _ _. , CONTRACT DATE: 07/29/14 Architect Kraus Anderson SKD Archltects � x COntractOr ICa�ifi.s.'c3��^^ :,�''_ -s.,,,� CONTRACT FOR: Sierra Metals, Inc. �`°������'= e'"�';T.� - CONTRACTOR'S APPLICATION FOR PAYMENT The undersigned Contredor cerdfies that to the best of the Conhactor's knowledge,information and belfef � Application is made for payment,as shown below,in connection with the Contract. the Work covered by this Applicatlon for Payment has been completed in accordance with the Contract Documents,that all amounts have been paid by the Contractor for Work for which previous Certiticates Continuation Sheet is attached. Tor Payment were issued and payments r�celved from the Owner,and that current peyment shown therein is now due. . GINAL CONTRACT SUM--------------------- $ 35,072.00 CONT • �;,:�:�'i�#change by Change Orders---------------a $ lo• �.�.'�ONTRACT 3UM TO DATE(Ltne 1 +/-2) $ �^ �. By: lO V 4.TOTAL COMPLETED 8 STORED TO DATE� 35,924.00 Tina R Keller (Column G on ConHnuadon Sheet) State of: MINNESOTA NOTARY PU81,1� 5. RETAINAGE: Countyof: Q �� m MiNIV��OTA, Mr co�►as�on r��rr�iao�s a. 5.0% of Completed Work $ 1,796.20 Subscribed and sworn to before- (Columns D+E on Continuation Sheet) me this � day of b. of Stored Material $ � ( olumn F on Continuation Sheet) Notary Public: Total Retainage(Line 5a+5b or My Commission ex ires: Total in Column 1 of Continuation Sheet-- $ 1,796.20 CERTIFICATE FOR PAYMENT 6.TOTAL EARNED LES3 RETAINAGE--------- $ 34,127.80 In accordance with Contract Documents,based on on-site obseroations and the deta comprfsing (Line 4 less Lirte 5 Total) appBcadon,the A►chitect cer8fles to the Owner that to the best of the Architect's knowledge,information 7. LESS PREVIOUS CERTIFICATES FOR PAYM ENT and belfef the Work has progressed as indicated,the quality of the Work is in accordence with the Contract Documenta,and the Contractor is entitled to payment of the AMOUNT CERTIFIED. (Line 6 from prior Certificate)-----------------� $ 31,096.35 8.CURRENT PAYMENT DUE......................... $ 3,031.45 �/ � I �, 9.SALANCE T�FINISH,INCLU�INi ETAINAGE AMOUNT CERTIFIED--------------------S (Line 3 less Llne 6) 1CW� $ �Q�2-(� �ZC� CONSTRUCTI N MANAGER: By: Date: �L�3a ,� , HAN E RDER UM ARY ADDI I N DEDUCTI N ARCH Total changes approved in previous months b Owner $4,622.00 -$3,770.00 By: Date: � Total a roved this Month Thfs Cerdficate is not negotiable. The AMOUNT CERTIFIED Is peyable onlyto the Cont ctor amed TOTALS $4,622.00 -$3,770.00 herein. Issuance,payment and acceptance of peyment are without preJud�e to any dghts of the Owner NET CHANGES b Chan e Order $852.00 ot Contractor under this Contract. CONTINUATION SHEET Pa�e 2 of 2 Pages � ATTACHMENT TO PAY APPLICATION APPLICATION NUMBER, ,� PROJECT: APPLICATION DATE; 12/29114 Orono Police Dept Renovatfon' PERioo To: 31-Dec-14 project#90447 ARCHITECT�S PROJECT NO: q g C D E F G H i Item Description of Work Scheduled Work Com Isted Materlals Total % Balancs Retalnage Na, Value From Previous This Period Prosently Completed (G/C) To Flniah Applicatlon Storod And Storod (C•G) (D+E) (Not In To Date DorE b+E+F ' 1 3hop Drawings 6,620.OD 6,620.00 6,620.00 100% 331,00 2 Jolst&Deck 6,000.00 3,661.00 2,339.00 6,000.00 100% 300.00 3 Hardware 1,OS0.00 1,050.00 1,050.00 100% 52.50 4 Freight 875.00 875.00 875.00 100% 43.75 5 Structura) �,���0� 20,527.00 852.00 21,379.00 �G'j 1,0B8.95 6 7 . 8 9 10 11 12 13 14 15 16 _ 17 18 . 19 20 21 22 23 24 25 26 27 28 SUBTOTALS PAGE 2 S � 32,733.Q0 3,181.00 35,924,00 1,796.20 �- `{���-{R�'{ � . • Ii�;�:, ' ����Q��'� ��=�� . ������n� �732 TM — zoo9 ��^ - DEr. � � ��,� Application and Cerfificate for Payment, Consfrucfion Manager as Adviser Edition TO OWNER:City of Orono PROJECT: rono o ice ep en em e pppLICATION N0: 3 - ' DISTRIBU710N T0: 2750 Kelley Parkway 2750 Kelley Pazkway OWNER Orouo,MN 55356 Orono,MN PERIOD T0: 12/3]/2014 CONSTRUCTION MANAGER FROM Summrt Fire Protection VIA CONSTRUCTION Kraus Anderson CONTRACT DATE: ARCHITECT CONTRACTOR: 575 Minnehaha Avenue��' MANAGER: PO box 158 PROJ��T NOS: 12-4310 � � CONTRACTOR St Paul,MN 55103 Circle Pines,MN 55014 FIELD CONTRACT FOR:F�re Sprinklers VIA ARCHITEC7:SKD Architects,Inc. OTHER CONTRACTOR'S APPLICA110N FOR PAYMENT The undersigned Contractor certifies that to the best of the Contractor's knowledge,informaticm and belief the Work cwered Uy this Application for Payment has been completed in accordance with the Application is made for payment,as sho«n below,in connection wiUi the Contract. Contract Documents,tl�at all amounts have been paid by the Contractor for Wo�k for�vhicl�previous A[A Document G703T"',Conlinuation Shcet,is attached. Certificates for Payment were issued�nd payments received from t6e Owner,and that current payment 1.ORIGINAL CONTRACT SUM............... ............................................$28,850.00 shown herein is now due. 2.NET CHANGES IN THE WORK............. ............................................$0.00 CONTRACTOR:Summit Fire Protect�on 3.CONTRACT SUM TO DATE(Line 1 f 2) .............................................$28,850.00 gy; Date; �,Z•1,,.7•�4 4.TOTAL COMPLETED AND STORED TO UATE(Colum»G on G703)..............$27,263.25 State of: M ' 5.RETAINACsE: County of: sey a. 5.00 %of Completed Work Subscribed and swom to befare RACHEL FRANCES ROBERTS (Cohrum D+E o�v G703) $ 1,363.17 me tlris �1 d�y of,�•M��� Notary Publio-Minnesota b. 4%of Stored Ntaterial Notary Public: ����Y�- �"h'�'OQM"�0" (Colirrnl�FonG7U3 —�� ��.�,11�UV1�� ���1,2ot9 � $ My Commission exvires: 1-31-2015 Total Ketainage(Li,re,r sa+sh,ar Total in Colru�n I at C703J...................$ 1,363.17 CERTIFICAT� FOR PAYMENT 6.TOTAL EARNED LESS RETAINAGE...... ............................................$25,900.08 � 1n accordance with ihe Contract Documeuts,based on evaluations of t6e Work and tl�e data comprising (Line 4 miriers Line S TntalJ this application,the Construction Manager and Architect certify to the Owner that to•the best of lheir 7.LESS PREYIOUS CER7IFICATES FOR PAYMENT.................................... 18,363.02 knowledge>information and belief the Work has pro�ressed as indicated,the quality of the�Vork is in (Lt�ie 6,fi�orn pria•Certificale) accordauce witli the Contract Documents,end the Contractor is eniitled to payment of the AMOUN'I' 8.CURRENT PAYMENT DUE....................... ......................................g 7,537.06 ��RTIFIED. fi 'S /'� � w� 9.BALANCE TO FINISH,INCLUDING RE7AINAGE AMOUNT CERTIFIEb.......................................................$ /� 3� (Arlach explanatian if amou�Jt certified difJ'eis fro�r��he amaurot app/ied.Inilinl a11 figur•es on lhis (Liue 3 ruinus Line 6) $ 2,949.92 Application an on the Continvalion Slteet ihal m•e ehanged to coi�orni with the amncmt certified) CONSTRU N MANAGER; BY� Date: �Z 30 �`� SUMMARY OF CHANGES IN THE W(�RK AT�DITIONS DEDUCTIONS ARCH CT:(NOTE: Mrrlti le Prime ConU•ac�o�x are respo»sib/e for per;/'o ring portions of d1e ?'otal changes appro�•ed in previous month::by Owner $ $ Pr e ' 1io17 fs�ol re�iiirecl.� 1'otal approved this moitth,including Cunstrucliuu By: Date: � �� Change birectives $ $ This CerU icate is not nego4i 1e.�'he AMOUNT CERTIFIED is payab onl to the Contraetor named T'OTALS $ $ hetein.Issuan�e,payment and acceptance of payment are withoat prejudice ta any rights of lhe O�vner NET CHANGES IN THE�VORK � or Contractor under this Contraet. _:AUi"lC�hl You shvu!d sign an o�igin��� .l t'���rtrer,t i7ocument,on a�hich this text appears in RED An origiaal assurps lh�i cl�anges�rift nQt be obscurect. AIA Document G732""-2009(fortnerty G702*"�CMa-1992).Copyright�1992 end 2009 by 7he American Inslitute of Rrchitects.All rights reserved.WARNING:This ItIA'IJocumenl is protected by U.S.Copyright Law and tntemation�l 7rn�t�es Uaauti�o�izcd teprodr :�t�c�d'�tribnrtian qf ihEs AIA Oecurtent,�r»ny portlon ot It,may result Irt severe clvil a�d sntttifnal pettaltlPs,and caill be prosecuted to the m�ximum�xtent po�,ible uncier 'F�������.purchasers are permiBed to reproduce ten(1U)coples of thls dncumeni when completed.To report copyrighl violallons of AIA Contract Documenls,e-mail The Rmerlean Instilule of Archltecls'legal c;ounsel,cnpyright@afa.arg. ;�r `�'' ��" i���1� ; .�r;��� ,� ; � � �1 - , ,� � . �i = m � . ±'=�� n� Gl3�T�' — ���9 ������c�oo�� ..� �v���� � - �� ';Application and Cerfificate for Payment, Consfruction Manager as Adviser Edition �� ;�GENERAL INFORMATION -' _ �'Purpose.AIA Documen[G732T*�2009,Application and Cenificate for Payment,Construction.Manager as Adviser Edition,�s io be :«sed in conjunction�vith AIA Document G703''M-1992,Continuation Sheet.These documents are designed to be�ised on a Project where a Cunstructiun N1.�nager is e�nployed as an adviser to the Uwner,but no:as a construcwr.Procedtues for the'u use are covered in AlA Doctunent A332T"-2009,General Conditions of tl�e Contract for Constr�ction,Construction ManaDer as Adviser Edition. Related vnc�ments. 4lA Documenr G�U�-199?. L'se of Current Documents.Prior to using any A1A Contract Dvcumeni_users should consult.�ww.aia.org or a loeal AtA com�onent [o�erify the most recent edition. Reproductions.Th�s documeot is a copyrighted t�-ork and may not be reproduced or excerpted from wichout the express�vritten permission oFthe AIA.There is no implied permission Lo:eproduce this document,nor does ine*nbership in Tl�e American Institute ot� A,rchitects confer any fiirther rights to reproduce tliis document The A[A hereby grants the purchaser a limited license to reproduce a maximum of ten copies of a completed f3732-2009,but only for use in connection with a particular pro�ect.The AIA will not percnit reproduction outside of the limited license for reproduction granted above.except upon written rquest and receipt of written permission fiom the AIA.Rights to reproduce the document may vary for users of AlA software.Licensed AIA sofltivare users should consult the End User License Agreement(EULA).To report copyright violations of AI�Contrac[Documents,e-mail The American [nstirute of Arclutects' tegal counsel,copyrightQaia.org. USING G732-2009 After die Conuactor hss completed A[A Document G703,Continuation Sheet,summary information should be transferred to AIA Document G732-2009,Appiication and Certificate f'or Paymeut,Construction Manaber as Adviser Edition.The Contzactor should sign G732,have it notarized and submit it,togetl�er wiih G703,to tbe Construction Manager and Architect.The Construction Manager and ArclZitect should review G732 and G703 and,if they are acceptable,coinplete the Certificate for Payment on G733.The Construction Manager and Architect may ceitify a diffe�ent amount than tbat applied for pursuant to Sections 9.5 and 9.6 of A232T"'-2009.They should then initial all 6g�ires on G732 and G703 that have been changed to conform to the amount certified and attach an expIanation.The completeci G732 1nd G703 should be forwarded to the Owner. COMPLETING G703 Heuding.This informatioo should be completed to be consistent�vith similar infarmution on AIA Dncument G732-2009,Application and CertificaCe for Payment,Constructinn Manager as Adviser Edition. Columns A,B and C.These coJumns should be compleled by identifying the various portions of the Project and their scheduled value consistent with the schedule of values submitted at the commencement of the Project or as subsequently adjusted.The breakdown may be by sections of[he V1'ork or by Subcontractors and should remain cansistent throughout the Project.Multiple pages should be used when requ'ued. Colvmn C.Should be subtot��led i�t the bottom when more than one page is ased and totaled un the last page.Initially,this total should equal the original Contract Sum.The total of column C may be adjusted by Change Orders during thc Project. Golumn D.Enter in this coiumn the amount of completed work covered by the previous application(columns D&E from the previous application).VAlues fram coluum F(Materials Presently Stored)frona the previous applicatron should not be entered in this colwnn. Column E.Enter here the value of Work cornpieted at the time of this application,including ihe value of materials incorponted into the project which were listed on the previous applieation under Materials Presently Stored(cotwnn F). _ Column F.Enter here the value of Materials Presently Stored for which payment is sought.The totaI of the colunui must be recalculated az the end of each pay period.I'his value covers hot6 materials newly stored for wbich payment is soughc and materisls previously stored which are not yet incorporated into the Project.Mere paymeat by tbe Owner for stored xrtaterials does not result in p deduccion from this eolumn.Only as ruaterials are incorparated into the Project is their value deducted from this colurno and . incorporated into column E(Work ComQleted-This Periud). Column G.Enter here the total of columns D,E nnd P.Calculate the percentage completed by dividing column G by column C. Column H.Enter here tlie difference between column C(Scheduled Value)and column G(Total Completed and Stored to Date). Column i.Tbis column is normally qsed only for contrncts where variable reYainage is permitted on a line-item husis.It need not be completed on projects where a constant retainage is withheld from the overall contract amount Change Orders and Construction Change Directives.The amount of thz original coatraci,adjusted by Change Orders and amounts authorized for Construction Change Directives as reflected in line 2,is to be entered on line 3 of the G732 form. MAKING PAYMENT The(huner should make payment directly ro the Contracror based on the amount certified by the Construction Manager and Architect on A[�Document G732-2009,Applicaiion and Certificate f'or Payment,Construction Nlanager as Adviser Edition.The completed form wntains the name and address of the Contractor.Paymznt should not be made to any other part}unless specifically indicated on G732. AIA Document G732TM-2409{formeMy G7�Z""CMa-1992).Copyright�1992 anC 2tD9 by The American Instifute of Architects.All rights reserved. WARNING:7his AIA'Document is protsctsd by U.S.Gapyright Law and Intemational Treaties.Unauthorized reproduction or disiribution of fhis AtA-Dotument,ar anp portian aF it,may result in severe civil and criminal penalties,aod wifl be prosecuted to the maximum extent passi6te un@sr the law.Purchasers are perrnitted ta reproduce ten(10)copies of this document when compleled To report wpyright violahons of AfA Conkact Dacuments,e-mail The�merican Inshtute af krchilects'legai counsel,copyr�ht�aia.org. ,��.ir'y)�l� � TM � �Q�;� D���m�n� 703 � 1992 Contrnuation Sheet r1iA Document(T7U2,APPLICATION�\�l)CERTCFICA'I'lON FOR PAXn4ENT; APPLICATION N0:�z4310-00004 containing Comr�ctor's signed cenificaiiun is altached. APPLICA710N DATE: 12/t7/2o14 Lt tnUulatiuns bclow,attwunts are stated In the nearesl dc�llar. U�c Column l un Conlracts�vltere vari161e retainage 1'ur[ine ilems may apply. pERIOD 70: 12/31/2014 ARCNITECT'S PROJECT N0: �z-a3io A B C: D E F G H 1 WORK COMPLETED __ MA?BRIALS TOTAL BALANCE St'HEDULI:D PRES�.NTLY COMPLFTED Rti'fA1NACi1: 1TLM UE,SCRIPTION OF�VORIi FROM PREVIO�IS Sl'OIZF.Ia AND STORED �" T� (II'VARIABL� NO. VALUE r�f'PLICATiON THIS PERIOD (G=C) FINISH (D+E) (NOT 1N TO DATF. �C-�.7) 1tAT1:) D OR E) {D+E+F� O1 Labor 15,867.50 6,347.00 7,933.75 14,280.75 90.00 1,586.75 ! 714.04 02 Material 10,097.50 10,097.50 10,097.50 100.0 0.00 504.8 " 03 Design 2,885.00 2,885.00 2,885.00 100.00 0.00 144.25 TOTALS � 28,850.00 19,329.50 7,933.75 27,263.25 94.50 1,586.75 1,363.17 CAUT10�`�:Yau�houlrJ sign an originc�l ''A����niract C1o�umcnt,un vvhich this text appears in FIED.An or€gina!assures that changes wi(i not be ohscured. AIA Document G703T�^—1992.Copyright OO 19E3,1965.1966,1967,1970,1978,1983 and 1992 by The Amerlcan Insdtule of Architects.QII r(ghta reserved.WARNlNG:Thts AIA'�ocumeiit is protecled by U.S.Copyright Law and Inierq�tionAi,.T.reetfes.UneulhorirF�' �pimtur.tion nr di5tributlon ol this AIA' Document,or any portinn ot it,may result in severe civf!and criminal penalties,ar�d vrill be proseculed ta the mflximtim extAnt posslbie.unde�the faty.PurcFiasers are permi[t�d to reproduce ten(10)copies ot Ihis document when compieted.To report copyright violaUons ot AIA Conlract Documenis,e-mail The American Instilute of Architecls'iegal counsei,copyri�Ml@aia.org.� � y �_`1 . '. .. ...� � � j� � . i • �I �� - . �j � " ' - - � , , -r�-�_i - ! - . _. �1,�. �a ' _ _ TM = - - a _ ; _ _ _ - _ =:�:= - _ � �������� �703 � 199� Sr������:����s �-= - -_ � �- 0 - � = - _ �- _ _ T� � -- - � . - � �. , _ _ _ _ - _ Cori#inua€ion Sh�e�' ✓ � ' ' - _ = � - - ;� �: = �= _ _ - - _ - _ - - �_ - � �� . _ - _ - - - _ _ . _ , - GENERAL INFORMATIflN ;_ =-� _ _- ___ _ _ _ - ° , - _ _ _ _ = -_ Purpose and Related Documents.AIA Document G702,Application and Ce�ificate for Payment,i�to b�used in conjunction with AIA Document G703, _ Continuation Sheet.These documenls are designed for use on Projects where the Contractor has a direct Agreement with the Owner.Procedures for their use are covered in AIA Document A201,General Conditions of the Contract for Construction Use of Current Documents.Prior to using any AIA Con;ract Documeni,users shouid consult www.aia.org or a local AIA component to verify the most recent edition. Reproductions.This document is a copyrighted work and may not be reproduced or excerpted from without the express written permission of the AIA There is no impiied permission;o reproduce this document,nor does membership in The American Institute of Architects corfer any further nghts to reproduce this document.The AIA hereby grants the purchaser a lirn�ted license to reproduce a maximum of ten copies of a completed G703,but only for use in connectron with a par�cular project.The AIA�miii not permft reproduction outside of the limited license for reproduciion granted above,excepf upon writien request and receipi of wriiten permission from the AIA.Rights to reproduce the document may vary for users of AIA soitware.Licensed AIA software users shouid consuit the End User License Agreemeni(EULA).To report copyrighl violations otAlA Contract Documents,e-maii The American Insh;ute of Architects'legal counsei, copyright@aia.org. COMPLETING 7HE G703 FORM Heading:This information should be compieted in a manner consistent with similar information on AIA Document G702,Applica�on e�d Certificake for Payment. Columns A,8&C:These columns should be c�mpleted by identifying the various portions of lfie Project and their scheduled values consistent writh the schedule of values submitted to the Architect at the commencement of the Project or as subseguently adjusted.The breakdown may be by sections of the Work or by Subcontractors and should remain consistent throughout the Projeci.Mul6ple pages shouid be used when required. Colum�C should be subtota(ed at the bottom when more ihan one page is used and totaled on the last page.IniGally,this total should equal tf�e original Contracl Sum.The iotal of column C may be adjusted by Change Orders during the Project. Column D:Enter in this column the amount of completed Work covered by ihe previous applica6on(columns 0&E from the previous app(ication).Values from column F(Maierials Presently Slored)from the previous application should not be entered in this column. Column E:Enter here the value of Work completed at the lime of this appficaUon,including the value of materials incorporated in the project that wete listed on the previous applica6on urxier Materials Presenily Stored(column F�. Column F:Enter here the value of Malerials Presently Slored for which payment is sought.The total of the column must be recalculated at the end of each pay period.This value covers both materials newly stored for which peyment is sought and materials previously stored which are not yet mcorporated into the Pro�ect Mere payment by the Owner for stored materials does not result in a deduction from this column.Only as malerials are inco�porated into the Project is their value deducted from this column and incorporated into column E(Work Compieted—This Period.) Column G:Enter here the total ot co(umns D,E and F.Calculate the percentage completed by dividing column G by�column C. Column H:Enter here the difference between column C(Scheduled Value}and column G(Total Compleied and Slored to Date�. Cotumn I:This column is normaNy used only for contracts where variabfe reiainage is permitted on a line-item basis.It need not b2 completed on projects where a- constant refainage is withheld from the overall contract amounl Change Orders:Although Change Orders cauld be inco�porated by changirg ihe schedule of values each Gme a Change Order is added to the Project,this is not normally done.Usualty,Change Orders a�e listed separately,either on iheir own G703 form or at the end of the basic schedule.The amount of the original contract adjusted by Change Orders is to be sntered in fhe appropriate�ocation or the G702 Form. ConstrucSon Change Directives:Amounis not in dispute that have been included in Construciion Change LSirectives should be incor�orated into one or more Change Orders.Amounts remaining in dispute should be dealt with according io Section 7.3 in A201. The foUowrng is an exsmple of a Contmuation Sheet for work in progress.Please nofe that dotla�amounts shown bebw are for iBusfiadve purpases only,and are not intended to 2flect actua/consbuctiort costs. d 8 C U E F G H I Wtt t'Ot � h1ATC1UALS TOf.V ITF.Ai ' AALANC'h SCf1EAl/LFD fROM PRL'VWUS FRL1LVItY CU>iPI.hTFD T� RhT.\1�AGf: DI�CfUVfIUhOfW(NtU ST[NtLU .1NUST(1FFV IIFVARIABf�i �� V,1Lt�F. .IPIR.lCATIDV -IAISVt.IttOU S�-Ci Fl�LSH rn. ���n�� Ion.�rr w�rt� Li UONt� IDFFtF1 ff.Ct 1 MOBIISZaTION 5000 5p00 0 0 5,000 t00 0 2 STUMPREMOV�1. 5,000 5,000 0 0 5,000 100 0 3 EARTNWORK 15,000 ]0000 5,000 0 15,000 100 0 4 LOWERRETAININGWALL 70,000 0 5000 0 5,�0 50 5,000 , 5 CUR85 6 MISC.CONG. 5,000 0 0 0 0 D 5.000 6 PAVIN6,UPPER pRIYE 20,000 0 0 0 0 0 20,000 '7 PRVIN6.LOWER DRIVE 20.000 0 O 0 0 0 20.�00 8 PAVERS 20,000 0 0 10,000 10.000 50 ]0000 9 �RICCyypRK 5A00 0 0 0 0 0 5000 70 11 ?05,000 20_000 IG,000 10,000 4C.0.."0 65,000 AIA Document G703n"-�992.Copyright0196,i,1965.1968,19fi7.7970.1978.1983 and 1992 by The American Inslilute ot Architects.AA rights reserved.WARNlNG: This AIq�'Dacument is pratected by U.S.Copyright Law and Intemational Treaties.Unauthorized reproduction or distribution ot thls AIA�Documenl,or any partion a(�t,rnay result in severe civil and criminat penalties,and wiU be prasecuted to the maximum extent possible under ihe law.Purchasers are pe�mitted to reproduca ten;10)ccpies o(this document when completed.To report copynght violations of AlA Contract Documents,e-mail The American Institute of Architects'legal counsel,copyright@aia.org, APPLICATION AND CERTIFICATE FOR PAYMENT CONSTRUCTION MANAGER-ADVISER EDITION � AIA DOCUMENT G702/CMa PAGE ONE OF 2 PAGES TO OWNER: PROJECT: APPLICATION NO: 3 Distribution to: City of Orono City of Orono Police Deparlment Remodel&Expansion �OWNER 2750 Kelley Parkway 2730 Kelley Parkway PERIOD TO: 12/31/14 �CONSTRUCTION Orono,MN 55356 Orono,MN 55356 PROJECT NO: MANAGER FROM CONTRACTOR: �ARCHITECT WTG Terrazzo&Tile,Inc. CONTRACT DATE:7/29/14 QCONTRACTOR 12101 Nicollet Ave S Burnsville,MN 55337 VIA CONSTRUCTION MANAGER:KAMW CONTRACT FOR: Tiling as per Contract VIA ARCHITECT: SKD Architects,Inc. CONTRACTOR'S APPLICATION FOR PAYMENT The undersigned Contractor certifies that to the best of the Contractor's knowledge, Application is made Y'or payment,as shown below,in connection with the Contract. inYbrmation and belief the Work covered by this Application for Yayment has been Continuation Sheet,AlA Document G703,is attached. completed in accordance with the C:ontract llocuments,that all amounts ha�e been paid by the C:ontractor tbr Work Y'or which previous C;ertificates for Yayment were issued and payments received tiom the Uwner,and that current payment shown herein is now due. l. Ultl(i1NAL CUN'fKAC'1'SUM $ 40,U75AU 2. Net change by Change Urders $ CU ' C'1'UR: W'1'U' 'errazzo 8i'1'ile,lnc. 3. CUN'1'RAC'1'SUM'1'U llA'1'�(Line 1 t Z) $ 4. '1'U'1'AL(;UMYL�;'i'�ll 8c S'i'Ul�ll'1'U llA'1'� $ , (C;olumn(i on Ci7U3) By: _12/17/14 5. i�'1'A1NACi�: 1 'Nerguson-(;o oller a. 5 %of Completed Work $ 2,035.00 State of: i so o nty ot: llakota o umn ll+�on(i703) Subscribed d to betor �e ' � �ik.•+�a r 2014 b. 5 'Yo of Stored Material $ U.UO Notary Yubli • "_ �P I V ASCHKE o umn N on Ci7U3) My(;ommissi n e ires: f =w� NOT.ARY P '1'otal ltetamage(Lmes Sa+5b or MIMNESOTA Total in Column I of G703) $ 2,035.00 ' ' 6. TOTAL EARNED LESS RETAINAGE $ 38,665.00 In accordance with the Contract Documents,based on on-site observations and the data (Lme 4 less Lme� 1 otal) � compnsmg this apptication,the l;onstruction Manager and Architect certily to trie 7. L�;55 Y1t�V1UUS C:�R'1'1N'1C:A'1'�S�UK Uwner that to the best of their knowledge,information and belief the Work has YAYM�:N'1'(Line 6 from prior Certiticate) $ 25,167.4U progessed as indicated,the quality of'the Work is in accordance with the Contract 8. (;U1t1i�N'1'YAYM�N'1'llU� $::::�:::•::��::::::::.::.:.. '= ��� llocuments,and the(;ontractor is entitled to payment of'the AMUUN'1'(;�K'1'1Nl�ll. .... .... . . 9. BALANCE TO FINISH,INCLUDING RETAINAGE $ 2,035.00 (Line 3 less Line 6) AMOLJNT CERTIFIED $ j�,�� �C'� (Attach exp[anation iJ amount certified diJ}ers from the amount app[ied Jor. Initial al! ota c anges approve figures on this App 'cation and on the C'ontinuation Sheet that changed to conform to the in previous months by Uwner amount certifi . CUNS'1'RU '1 N ' 'R: '1'otal ap roved this Month $625.00 By: llate: �L 3� `'� � , ., . .. ., '1'U'1'ALS �625.00 $U.OU By: llate: NET CHANGES by Change Order $625.00 This Certificate is n t ne otiable. The OUNT CERTIFIED is yabl only to the Contractor named herein.lssuance,payment and acceptance of payment are without prejudice to any rights of the Uwner or(;ontractor under this C;ontract. AIA DOCUMENT G702/CMa�APPLICATION AND CERTIFICATION FOR PAYMENT�CONSTRUCTION MANAGER-ADVISER EDITION 1992 EDITION�AIA� �1992 G702/CMa-1992 THE AMERICAN INSTITUTE OF ARCHITECTS,1745 NEW YORK AVE.,N.W.,WASHINGTON,DC 20006-5292 Users may obtain validation of this document by requesting of the license a completed AIA Document D401 -Certification of Document's Authenticity CONTINUATION SHEET AIA DOCUMENT G703 PAGE 2 OF 2 AIA DOCUMENT G702,APPLICATION AND CERTIFICATE FOR PAYMENT,CONTAINING APPLICATION NUMBER: 2 CONTRACTOR'S SIGNED CERTIFICATION IS ATTACHED. APPLICATION DATE: 11/20/2014 IN TABULATIONS BELOW,ANOUNTS ARE STATED TO THE NEAREST DOLLAR. PERIOD TO: 11/30l2014 USE COLUMN 1 ON CONTRACTS WHERE VARIABLE RETAINAGE FOR LINE ITEMS MAY APPLY. ARCH.PROJ.NUMBER: q g C D E F G H I J WORK COMPLETED MATERIALS TOTAL FROM THIS PRESENTLY COMPLETED BALANCE PREVIOUS PERIOD STORED AND STORED °� TO SCHEDULED APPLICATION (NOT IN TO DATE (G/C) FINISH RETAINAGE ITEM NO. DESCRIPTION OF WORK VALUE D+E D OR E D+E+F C-G 5.00% 1 Work Scope 96 Tiling Section#09 30 00 Titing Pertortnance 8 Pavment Bonds 1,202.00 1,202.00 1,202.00 100°� 0.00 60.10 Base Bid Labor 12,825.00 5,130.00 7,695.00 12.825.00 100°k 0.00 64125 Materials 13,529.00 13,529.00 13,529.00 100°k 0.00 676.45 Atlowance for unforseen Conditions (aRiGe 1.04 from woiic scope summaries) 1,000.00 1,000.00 1,000.00 100°k 0.00 50.00 Aitemate#1 Labor 2,175.00 0.00 2,175.00 2,175.00 100°� 0.00 108.75 Materials 2,650.00 2,650.00 2,650.00 100°� 0.00 132.50 Alternate#Z Labor 3,338.00 3,338.00 3,338.00 100°� 0.00 166.90 Materials 3,356.00 3,356.00 3,356.00 100°k 0.00 167.80 Cp#� 625.00 625.00 625.00 100°k 0.00 31.25 Pa e 2 Totals 40,700.00 26,492.00 14,208.00 0.00 40,700.00 100% 0.00 2,035.00 � COUNCIL MEETING � JAN 2 6 2015 REQUEST FOR COUNCIL ACTION CITY OF ORONO DATE: January 26, 2015 ITEM NO: l� Department Approval: Adminis at R 'ewed: Agenda Section: Name Diane Tie s Ci Adminisirator R ort Item Description: Tobacco License for Co roval ANNUAL TOBACCO LICENSES Sell Tobacco Products and Tobacco Related Devices 1. John O'Sullivan—O'Sullivan's Holiday#546 2420 Shadywood Road Navarre,MN 55392 No violations in the past year. 2. John O'Sullivan—O'Sullivan's Holiday#547 3340 Shoreline Drive Navarre,MN 55392 No violations in the past year. The tobacco license applicant has met the requirements and submitted complete applications. Staff recommends approval of the 2015 tobacco license applications. COUNCIL ACTION REQUESTED: Consider a motion to approve the above listed license. . � 5tate of Minnesota License No. 15-05 County of Hennepin � City of Orono � " �� Amount: $125.00 �O� o � License to Sell � � � Tobacco at Retail �� A license to sell tobacco and tobacco products and tobacco related devices at retail in the City of Orono in said county and state for the term of one year, beginning with the first day of February 2015; subject to the laws of the State of Minnesota and the ordinances and regulations of said City of Orono pertaining thereto; is hereby granted to the following: Granted to: John O'Sullivan Business Name: O'Sullivan's Holiday# 546 Business Address: 2420 Shadywood Road Business Description: Service Station Issued by the authority of the City Council of the City of Orono, Minnesota on January 26,2015. Attest: Diane L. Tiegs, City Clerk Lili McMillan,Mayor (Seal) City of Orono,2750 Kelley Parkway, P.O. Box 66, Crystal Bay,MN 55323 Phone: 952-249-4600/ Fax: 952-249-4616/www.ci.orono.nm.us State of Minnesota �.f� �T License No. 15-06 County of Hennepin City of Orono Amount: $125.00 ��� o � License to Sell � � Tobacco at Retail �� A license to sell tobacco and tobacco products and tobacco related devices at retail in the City of Orono in said county and state for the term of one year, beginning with the first day of February 2015; subject to the laws of the State of Minnesota and the ordinances and regulations of said City of Orono pertaining thereto; is hereby granted to the following: Granted to: John O'Sullivan Business Name: O'Sullivan's Holiday#547 Business Address: 3340 Shoreline Drive Business Description: Service Station Issued by the authority of the City Council of the City of Orono, Minnesota on January 26, 2015. Attest: Diane L. Tiegs, City Clerk Lili McMillan, Mayor (Seal) City of Orono,2750 Kelley Parkway, P.O. Box 66, Crystal Bay, MN 55323 Phone: 952-249-4600/ F�: 952-249-4616/www.ci.orono.mn.us � CO�INCIL MEETING - JAi� 2 6 2015 REQUEST FOR COUNCIL ACTION CITY OF ORON� Date: January 26, 2015 Item No. '„� Department Approval: Administrator Approval: Agenda Section: Name: Ron Olson City Administrator's Title: Finance Director Report Item Description: ClaimsBills The attached claims for payment have been received by the City. Staff has reviewed the claims and is recommending approval of the listing for payment. The claims will be paid by checks 102057 to 102133, totaling $613,158.93. Noteworthy payments include: COUNCIL ACTION REQUESTED Motion to approve payment of the claims list as presented. � City of Orono Check Register-COUNCIL REPORT Page. 1 Check Issue Dates�1/13/2015-1/26/2015 Jan 22,2015 11 38AM Check Check Invoice Invoice GL Account Descnption Department Invoice Payee Issue Date Number Number Amount AMERICAN TIRE DISTRIBUTOR 01/26/2015 102057 55298448 101-42110-402 tires Police Department 659 28 Total 102057 659.28 AMERITINT OF MINNESOTA 01/26/2015 102058 15113 101-42110-401 office sidelight installation Police Department 260.00 Total 102058 260.00 ASSOC OF METRO MUNICIPALI 01l26/2015 102059 60 101-41110-433 2015 membership dues Mayor&Council 3,228.00 Total 102059 3,228 00 ASSOCIATION OF MN EMERGE 01/26/2015 102060 2015 101�2110�33 2015 Memebership C.Famiok Police Department 130.00 Total 102060� 130 00 ATOM 01/26/2015 102061 2015 101-42110�33 2015 Membership Police Department 250.00 Total 102061 250 00 BCA TRAINING&DEVELOPME 01/26/2015 102062 5760 101-42110-437 Vaining Stensrud Police Department 75 00 BCA TRAINING 8 DEVELOPME 01/26/2015 102062 5775 101-42110-d37 training Russeth Police Department 75.00 BCA TRAINING&DEVELOPME 01/26/2015 102062 5837 101-42110�37 training Swanson Police Departme�t 315 00 BCA TRAINING 8 DEVELOPME 01/26/2015 102062 5894 101-42110-437 traming J.W�ttke Police Department 75 00 BCA TRAINING &DEVELOPME 01/26/2015 102062 5959 101-42110-437 training T Wittke Police Department 75.00 Total 102062 615 00 BLUE CROSS BLUE SHIELD OF 01/26/2015 102063 122714 101-21706 Jan Heatth insurance 38,060.04 BLUE CROSS BLUE SHIELD OF 01/26/2015 102063 122714 101-15998 Jan Cobra 1,767.46 BLUE CROSS BLUE SHIELD OF 01/26/2015 102063 122714 101-42110-135 Jan disability continuation Police Department 1,116 72 Total 102063 40,944 22 BRAUN INTERTEC 01/26/2015 102064 019911 437-48970-520 conshuction matenals tesUng PD garage pro�ect 951.00 Total 102064 951.00 BUDGET PRINTING 01/26/2015 102065 6888 101�1900-352 inspection notices Central Services 299 20 City of Orono Check Register-COUNCIL REPORT Page: 2 Check Issue Dates 1/13/2015-1/26/2015 Jan 22,2015 11�38AM Check Check Invoice Invoice GL Account DescnpUon Department Invoice Payee Issue Date Number Number Amount Total 102065: 299 Z� CARDMEMBER SERVICE 01/26/2015 102066 AE011215 101-43000�37 training seminar A Edwards, T Amundsen-Freshwa Public Works Department 270.00 CARDMEMBER SERVICE 01/26/2015 102066 CF010215 101-42110-402 car wash Buff-n-Glo Police Department 10.00 CARDMEMBER SERVICE 01/26/2015 102066 CF010815 101-42110�33 FBI NAA membership C Famiok Police DepaRment 85 00 CARDMEMBER SERVICE 01l26/2015 102066 CF011015 437-48970-560 shelving materials-new property room-Menards 64.02 CARDMEMBER SERVICE 01/26/2015 102066 CF011215 437-48970-560 PD garage project kitchen supplies-Wal-Mart 137 71 CARDMEMBER SERVICE 01/26/2015 102066 CF011415 101�2110-402 car wash Buff-n-Glo Police Department 10 00 CARDMEMBER SERVICE 01/26/2015 102066 CF011515 101-42110-401 Photo and plaque frames-Michaels Police Department 176.93 CARDMEMBER SERVICE 01/26/2015 102066 CF011615 101-42110-439 lunch-garage move i�-Papa Murphy's Police Department 25.00 CARDMEMBER SERVICE 01/26/2015 102066 CF11315 101-42110-226 GPS for#239-Amazon Pol�ce Department 107.18 CARDMEMBER SERVICE 01J26/2015 102066 CF11715 437-48970-560 supplies-Menards 221.51 CARDMEMBER SERVICE 01/26/2015 102066 CF120314 437-48970.560 coffee maker PD 470.52 CARDMEMBER SERVICE 01/26l2015 102066 CF121514 437-48970-560 coffee air pot PD-Katom 52 30 CARDMEMBER SERVICE 01/26/2015 102086 JL010715 101-41110-439 meeting expense Loftus-McMdlan-Country Cake Mayor&Council 8 67 CARDMEMBER SERVICE 01/26/2015 102066 JL012015 101�2400-433 ICC dues-Lyle Oman Budding&Zonmg 125.00 CARDMEMBER SERVICE 01/26/2015 102066 S0120414 101-43000-212 fuel-SA Publ�c Works Department 25 24 Total 102066 ��789 08 CHUNKS IAKESHORE AUTO 01/26/2015 102067 12425 101-42110�02 #239 mount tires Police Department 66 95 CHUNKS LAKESHORE AUTO 01/26/2015 102067 12426 101-42110-402 #844 battery,starter Police Department 684 40 Total 102067. 751 35 City of Orono Utilities 01/26/2015 102068 123114 601�9400-382 Water Plant 4th QV UB Water 255.62 City of Orono Utilities 01/2612015 102068 123114 101-41900-382 PW 4th Qtr UB Central Services 171 40 City of Orono Utilities 01/26/2015 102068 123114 101-41900-382 Post Office 4th Qtr UB Central Serv�ces 141 72 City of Orono Utilities 01/26/2015 102068 123114 101-41900-382 City Hall 4th QV UB Central Serv�ces 135 96 City of Orono UUlities 01/26/2015 102068 123114 101-42110-382 PD 4th QV UB Police Department 135.95 Total 102068. 840 65 CITY OF WAYZATA 01/26/2015 102069 123114 602-49450-387 4th Quarter sewer Sewer 9,049.71 CITY OF WAYZATA 01/26/2015 102069 123114 601-49400-387 4th Quarter water Water 4,140 29 Total 102069� 13,190.00 CORREY FARNIOK 01/26/2015 102070 11015 101-42110-439 reimb chiePs tunch Police DepaRment 15 00 < City of Orono Check Register-COUNCIL REPORT Page 3 Check Issue Dates 1/13/2015-1/26/2015 Jan 22,2015 11 38AM Check Check Invoice Invoice GL Account Descnption Department Invoice Payee Issue Date Number Number Amount CORREY FARNIOK 01/26/2015 102070 11015 437-48970-560 reimb items for kitche�Aaundry facilities 273 86 Total 102070 288.86 DELANEY,DAVID 01J28/2015 102071 123114 101-19999 refund overpay of legal fees 67.50 Total 102071: 67 50 DELTA DENTAL 01/26/2015 102072 5835909 101-21709 003722072 Feb Dental 2,048.90 DELTA DENTAL 01/26/2015 102072 5835909 101-15998 003722072 Feb Cobra 439 95 Total 102072: 2,488 85 ECM PUBLISHERS INC 01/26l2015 102073 175923 101�1900-352 legal ads Central Services 149 00 Total 102073' 149.00 EMERGENCY AUTOMOTIVE TE 01/26/2015 102074 AW011515-3 101-43000-222 truck sander tights Public Works Department 309 04 Total 102074 309.04 FRONTIER PRECISION INC 01/26/2015 102075 133257 602-49450-240 GIS software upgrades Sewer 648.00 FRONTIER PRECISION INC 01/26/2015 102075 133257 601-49400-240 GIS software upgrades Water 648 00 Total 102075: 1,296.00 GENUINE PARTSCOMPANY/NA 01/26/2015 102076 256894 651-49910-227 beRforsweeper StormWater 21.04 GENUINE PARTS COMPANY/NA 01/26/2015 102076 257142 405-48500.550 #428 parts 369.95 GENUINE PARTS COMPANY/NA 01/26/2015 102076 257341 101-43000.221 supplies Public Works Department 9 72 GENUINE PARTS COMPANY/NA 01/26/2015 102076 257366 101-45200-221 parks trader Parks 110 11 GENUINE PARTS COMPANY/NA 01/26/2015 102076 257455 101-45200-221 credit Parks 7 50- GENUINE PARTS COMPANYlNA 01/26/2015 102076 257463 701�3000-221 parts Public Works Department 4.99 GENUINE PARTS COMPANY/NA 01/26/2015 102076 257634 101-45200.221 park Vailer supplies Parks 23.49 GENUINE PARTSCOMPANY/NA 01/26/2015 102076 257635 101-45200-221 repairparts Parks 20.64 GENUINE PARTS COMPANY/NA 01/26/2015 102076 257731 101-45200-221 battery Parks 47 24 GENUINE PARTS COMPANY/NA 01i26/2015 102076 257734 101-45200-221 repair parts Parks 7 29 Total 102076. 606.97 GOPHER STATE ONE CALL 01/26/2015 102077 128768 601�9400-489 locates Water 78 40 Ciiy of Orono Check Register-COUNCIL REPORT Page 4 Check Issue Dates 1/13/2015-1/26/2015 Jan 22,2015 11 38AM Check Check Invoice Invoice GL Account Descnption Department Invoice Payee Issue Date Number Number Amount GOPHER STATE ONE CALL 01/26/2015 102077 128768 602-49450-489 locates Sewer 78 40 Total 102077 156.80 GRAZZINI BROTHERS &COMP 01/26/2015 102078 5 437-48970-520 Police Garage pro�ect RFP#5 19,498 75 Total 102078 19,498.75 H&L MESABI 01/26/2015 102079 92580 101-43000-224 plow edges Public Works Department 741.50 H&L MESABI 01/26/2015 102079 92581 101-43000-224 cutting edges Public Works Department 1,040.30 Total 102079 1,781 SO HENNEPIN COUNTY INFOR TE 01/2612015 102080 1000053389 101-42110�14 radio lease and MDC billing Police Department 1,743.93 Total 102080 1,743 93 HENNEPIN COUNTY INFOR TE 01/26/2015 102081 1000051478 101-41900-319 technical support Central Services 45.00 HENNEPIN COUN7Y INFOR TE 01/26/2015 102081 1000051479 101-01900-319 network support Central Services 45 00 Total 102081 90 00 HENNEPIN COUNTY INFOR TE 01/26/2015 102082 1000053421 101�3000-240 radio admm fee Public Works Department 47 70 Total 102082 47.70 JACOBS,IRWIN 01/26/2015 102083 122214 101-19999 refund overpay of legal fees 225 00 Total 102083 225.00 JESSICA WERDER 01/26/2015 102084 11215 437-48970-560 reimb supplies for locker rooms 169 94 Total 102084 169 94 KELLEHER CONSTRUCTION 01/26l2015 102085 5 437-48970-520 Police Garage project RFP#5 9,500 00 Total 102085. 9,500.00 KELLINGTON CONSTRUCTION I 01/26/2015 102086 5 437-48970-520 Police Garage project RFP#5 115,831.60 � City of Orono Check Register-COUNCIL REPORT Page 5 CheCk tssue Dates.1i13/2015-1/26/2015 Jan 22,2015 11:38AM Check Check Invoice I�voice GL Account Descnption DepaRment Invoice Payee Issue Date Number Number Amount Total 102086. 115,831.60 KRAUS ANDERSON CONSTRU 01/26/2015 102087 KA11845 437-48970-520 Construction mgmt services through 12/31l14 PO g 49,532.11 Total 102087. 49,532 11 LAKE MINNETONKA ERU 01/26/2015 102088 10515 101-42110-433 2015 membership Beck, Schoenherc, White,Sonne Police Department 3,000 00 Total 102088. 3,000 00 LAMBERT COMMERCIAL CONS 01/26/2015 102089 5 437�8970-520 Police garage pro�ect RFP#5 67,127 00 Total 102089. 67,127 00 LEAGUE OF MN CITIES 01/26J2015 102090 211470 101-41110�37 Leadership conference J Comick Mayor&Council 315.00 LEAGUE OF MN CITIES 01/26/2015 102090 211489 101-41110-437 Leadership conference L McMillan Mayor&Council 225 00 Total 102090 540.00 LEESTAAA,MARTIN 01/26/2015 102091 12615 101-22205 Escrow refund 2014-00025 7,500.00 Total 102091. 7,500.00 LONG LAKE TRUE VALUE 01/26/2015 102092 240070 101-41900-223 supplies Central Services 25 97 LONG LAKE TRUE VALUE 01/26/2015 102092 6201724 101-43000-224 supplies Public Works Department 39.99 LONG LAKE TRUE VALUE 01/26/2015 102092 6225960 101-43000-224 supplies Public Works Department 17 64 LONG LAKE TRUE VALUE 01/26/2015 102092 8239008 101-43000-224 supplies Public Works Department 2 79 LONG LAKE TRUE VALUE 01/26/2015 102092 8239570 101-41900-223 bwlding supplies Central Services 5.99 LONG LAKE TRUE VALUE 01/26/2015 102092 B239647 101-41900-223 supplies Central Services 20 89 LONG LAKE TRUE VALUE 01l26/2015 102092 6239864 101-43000-222 #427 parts Public Worlcs Department 2 97 LONG LAKE TRUE VALUE 01/26/2015 102092 6240163 101-43000-221 supplies Publ�c Works Department 26 88 Total 102092� 143.12 MADISON NATIONAL LIFE 01/26/2015 102093 1157085 101-21713 Feb LTD 1,791.97 Total 102093: 1,791.97 MARX,MELODEE 01/26/2015 102094 12615 101-22205 Escrow refund 143672 2,500.00 Crty of Orono Check Register-COUNCIL REPORT Page 6 Check Issue Dates 1/13/2015-1/26/2015 Jan 22,2015 11 38AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 102094: 2,500.00 MET COUNCIL ENVIRONMENTA 01/26/2015 102095 123114 101-20802 4th Qtr SAC 74 55 Total 102095 74 55 MIDWEST FENCE 01/26/2015 102096 5 437-48970-520 Police Garage project RFP#5 2,835 75 Total 102096 2,835.75 MINNEAPOLIS OXYGEN COMP 01/26/2015 102097 171116833 101-43000-415 acerylene,oxygen Public Works Department 2542 Total 102097 25 42 MINNESOTA UTILITIES &EXCA 01/26/2015 102098 5 43748970-520 Police garage pro�ect RFP#5 63,379.25 ToTal 102098 63,379 25 MINNETONKA PLUMBING INC 01/26/2015 102099 5 437�8970-520 Police Garage pro�ect RFP#5 71,190 15 Total 102099: 71,190.15 MN DEPT OF LABOR&INDUST 01/26/2015 102100 123114 101-20802 #21593053170 4th Qtr surcharge 6,415 15 MN DEPT OF LABOR&INDUST 01/26/2015 102100 123114 101-39610 #21593053170 4th Qtr Surcharge credrt 256 61- Total 102100 6,158.54 MN DEPT OF PUBLIC SAFETY 01/26/2015 102101 2717000032 601-49400-441 hazardous chemical inventory fee North plant Water 100 00 MN OEPT OF PUBLIC SAFETY 01/26/2015 102101 2717000042 601�9400�41 hazardoud chemical inventory fee Navarre water pla Water 100.00 MN DEPT OF PUBLIC SAFETY 01/26/2015 102101 2717000062 101-43000-441 hazardous chemicai mventory fee PW bldg Public Works Department 25.00 Total 102101 225.00 MN DEPT OF REVENUE-WIRE 01/26/2015 102102 123114 101-3421 O Dec sales tax 1 00 MN DEPT OF REVENUE-WIRE 01/26/2015 102102 123114 601-39610 Dec sales tax 69 00 MN DEPT OF REVENUE-WIRE 01/26/2015 102102 123114 601-20806 Dec sales tax 417.00 Total 102102 487 00 City of Orono Check Register-COUNCII REPORT Page: 7 Check Issue Dates 1/13/2015-1/26/2015 Jan 22,2015 11:38AM Check Check invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount MN LAW ENFORCEMENT EXPL 01/26/2015 102103 3913 101-42110-433 2015 Explorerdues Police Department 75.00 Total 102103 75 00 NAVARRE HARDWARE 01/26/2015 102104 281678 101-42110�02 snow brush Police Department 9 49 NAVARRE HARDWARE 01/26/2015 102104 281682 101-42110-201 supplies Police DepartmeM 42 33 NAVARRE HARDWARE 01/2612015 102104 281841 101-43000-224 credit for recalled heater Public Works Department 25 99- Total 102104' 25 83 NORTHWEST ASSOC CONSUL 01/26/2015 102105 10615 101-43280-319 Lakeview Golf Course 13-3638,13-3639 Special Services 461.94 Total 102105� 461 94 O SULLIVANS HOLIDAY 546 01/26/2015 102106 122814 101-42110-402 fuel Police Department 95 66 O SULLIVANS HOLIDAY 546 01/26/2015 102106 122814 101-42110-402 car wash Police Department 27.50 Total 102106 123.16 O SULLIVANS HOLIDAY 547 01/26/2015 102107 123014 101-42110-402 car washes Police Department 153 78 Total 102107 153 78 OFFICE DEPOT 01/26/2015 102�08 7487225150 101-41900-201 office supplies Central Services 926 39 OFFICE DEPOT 01/26/2015 102108 7487226180 101�1900-201 office supplies Central Services 128 69 OFFICE DEPOT 01/26/2015 102108 7487226200 101�1900-201 office supplies Central Services 64 38 OFFICE DEPOT 01/26/2015 102108 7488953460 101-41900-201 office supplies Central Services 97 89 Total 102108' 1,217 35 PERMITWORKS LLC 01/26/2015 102109 2015-0032 101�1900-401 PermitWorks software support Central Services 4,485 00 Total 102109 4,485.00 PERRYS TRUCK REPAIR 01/26/2015 102110 44184 101-43000�03 plow repair Public Works Department 58 00 PERRYS TRUCK REPAIR 01/26/2015 102110 44373 101-45200-221 Casco gate repair Parks 27.00 Total 102110 85.00 QUALITY FLOW SYSTEMS INC 01/26l2015 102111 30009 602-49450�306 LS 7 pump replacement Sewer 5,808 00 City of Orono Check Register-COUNCIL REPORT Page 8 Check issue Dates�1/13/2015-1/26/2015 Jan 22,2015 11 38AM Check Check Invoice Invoice GL Account Descnption Department Invoice Payee Issue Date Number Number Amount Total 102111 8,808 00 REUTER WALTON CONSTRUCT 01/26/2015 102112 12115 101-34410 refund advance plan review 2013-01318 3,384 39 Total 102112' 3,384 39 RTL CONSTRUCTION INC 01/26/2015 102113 5 437-48970-520 Police Garage project RFP#5 9,043 73 Total 102113• 9,043 73 SANDY PETTIT 01/26/2015 102114 12015 101-41500-433 reimb notary renewal Finance Department 140.00 Total 102114 140.00 SCHARBER&SONS 01/26J2015 102115 27293 101-43000-221 chainsaw parts Public Works Department 49 24 Total 102115: 49.24 SCOTT BORIS 01l26f2015 102116 11015 101�2110-226 clothing reimb Police Department 262 83 Total 102116. 262.83 SECURITY&SOUND CO 01/26/2015 102117 14478 437-48970-520 low voltage draw Police garage 20,262.00 SECURITY&SOUND CO 01/26/2015 102117 14496 437�8970-520 data/electrical receptacles 2,990 00 Total 102117: 23,252 00 SELECT ACCOUNT 01/2612015 102118 12215 101-21719 1/22/15 FLEX 165.92 Total 102118 165.92 SIERRA METALS INC 01/26/2015 102119 5 437-48970-520 Police garage pro�ect RFP#5 3,031 45 Total 102119 3,031.45 STREICHERS POLICE EQUIP 01/26/2015 102120 1125066 101-42110-226 uniforms Stensrud Police Departrnent 289.99 STREICHERS POLICE EQUIP 01/26/2015 102120 1125341 101-42110-226 unifortns Szczeparnk Police Department 4.99 STREICHERS POLICE EQUIP 01/26/2015 102120 1126504 101�2110-226 uniforms Famiok Police Department 315.97 STREICHERS POLICE EQUIP 01/26/2015 102120 1126656 101-42110-226 uniforms Szczepanik Police Department 74.99 City of Orono Check Register-COUNCIL REPORT Page 9 Check Issue Dates:i113/2015-1/26/2015 Jan 22,2015 11 38AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount STREICHERS POLICE EQUIP 01/26/2015 102120 1126766 101-42110�02 key release Ford Escape Police Department 245 00 STREICHERS POLICE EQUIP 01/26/2015 102120 1128020 101-42110-226 urnfortns Fischer Police Department 241.96 STREICHERS POLICE EQUIP 01/26/2015 102120 1128329 101-42110-228 ammo Police Department 499 50 STREICHERS POLICE EQUIP 01/26/2015 102120 1128590 101-42110-226 unrforms Fischer Police Department 138.96 STREICHERS POLICE EQUIP 01/26/2015 102120 1129785 101-42110-226 unrforms McCoy Police Department 19 99 STREICHERS POLICE EQUIP 01/26/2015 102120 1130250 101-42110-226 undorms Foumier Police Department 154.99 STREICHERS POLICE EQUIP 01l26/2015 102120 1130374 101-42110-226 unifortns Szczepanik Pol�ce Department 9.00 STREICHERS POLICE EQUIP 01/26/2015 102120 1130454 101-42110-226 uniforms Dembouski Police Department 119 98 STREICHERS POLICE EQUIP 01/26/2015 102120 1130477 101-42110-226 uniforrns Sonnek Police Department 280.95 STREICHERS POLICE EQUIP 01/26/2015 102120 1130504 101�2110-226 uniforms Bons Police Departme�t 239.95 STREICHERS POLICE EQUIP 01/26/2015 102120 CM268245 101-42110-226 credit for retum Police Department 466.92- Total 102120. 2,169 30 SUMMIT FIRE PROTECTION 01/26/2015 102121 5 437-48970-520 Police Garage project RFP#5 7,537 06 Total 102121 7,537.06 TASC 01/26/2015 102122 463635 101�1900-319 COBRA admin fee Central Sennces 55 00 Total 102122 55 00 THE HOME DEPOT 01/26/2015 102123 2808120780 101-41900-223 airfilters Central Services 120.02 Total 102123 120.02 TRI CITY LAB 01/28/2015 102124 123114 601-49400-489 watertesting Water 31.50 TRI CITY LAB 01/26/2015 102124 1231146 601�9400-489 watertesUng Water 344.00 Total 102124: 375.50 UNIFORMS UNLIMITED 01/26/2015 102125 231274 101-42110-226 uniforms Tomcheck Police Department 195.48 Total 102125 195.48 UNITED STATES POSTAL SERV 01/13/2015 102051 11315 101-41900-322 1st Class Pre Sort permit Central Services 220.00 Total 102051 220.00 UNITED STATES POSTAL SERV 01/26/2015 102126 10215 101-42110-322 Po Box 86 Police Department 86.00 City of Orono Check Register-COUNCIL REPORT Page 10 Check Issue Dates 1/13/2015-1/26/2015 Jan 22,2015 11 38AM Check Check Invoice Invoice GL Account Descnption Department Invoice Payee Issue Date Number Number Amount Total 102126 86 00 UNITED STATES POSTAL SERV 01/26/2015 102127 12115 101-41900-322 postage for meter Central Services 2,000.00 Total 102127 2,000.00 US BANK NATIONAL ASSOCIAT 01/13/2015 102052 83114 235-45690-489 1 st Half TIF payment 2014 25,095.98 Total 102052� 25,095.98 VESSCO INC 01/26/2015 102128 62173 601-49400-405 repair kds for chlonne injectors Water 171 76 Total 102128 171.76 WASTE MANAGEMENT RECYC 01J26/2015 102129 7990-2808-9 603�9500-316 Recycling Jan 8,723 20 Total 102129 8,723 20 WESTSIDE WHOLESALE TIRE 01/26/2015 102130 739201 101�3000-403 tire repair Public Works Department 33 70 Total 102130 33.70 WRIGHT HENNEPIN ELECTRIC 01/28/2015 102131 10915 602-49450-381 12/01 to 1/01 Sewer 39 52 WRIGHT HENNEPIN ELECTRIC 01/26/2015 102131 10915 101�3000-381 12/01 to 1/01 Public Works Department 105.81 Total 102131 145.33 WTG TERRAZZO&TIIE INC 01/26/2015 102132 5 437-48970-520 Police Garage projed RFP#5 13,497 60 Total 102132 13,497 60 7ARNOTH BRUSH WORKS 01/26/2015 102133 152828 651-49910-402 sweeper repair Storm Water 3,299.00 Total 102133 3,299.00 Grand Totals 613,158 93