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HomeMy WebLinkAbout01-15-2015 Council Packet Agenda for Council Meeting Set for Monday, January 12, 2015, 7:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us Roll Call Pledge of Allegiance Oath of Office Approval of Agenda 1. Consent Agenda – Consent agenda items, including (*) asterisk items, are considered to be routine items to be enacted upon by one motion by the City Council under this section of the agenda. Items on the Consent Agenda are reviewed in total by the City Council and may be approved through one motion with no further discussion by the Council. Any item may be removed by any Council Member, staff member or person from the public for separate consideration. If you wish to remove any item from the Consent Agenda, please state the item number and description of the item. Memos regarding each of the Agenda items are available in the Public Packet located in the lobby near the sign in sheet. Approval of Minutes 2. Regular Council Meeting of December 8, 2014 * Public Comments – (Limit 5 Minutes Per Person) This is an opportunity for the public to address matters not on the agenda. The council will not engage in discussion or take action on items presented at this time. However, the council may refer issues to staff for follow up or consideration at a future meeting. Speakers should state their name and home address at the podium before speaking. Planning Commission Comments – John Thiesse, Representative Park Commission Comments – Rick Meyers, Chair Big Island Report – Gabriel Jabbour, Custodian Public Hearing – Green Trees Road Sanitary Sewer Extension – Assessment Hearing Planning Department Report 3. 2325 Glendale Cove - Encroachment Issue Public Works Director/City Engineer’s Report 4. Park Donation Policy 5. Water Treatment System Improvement 6. 2015 Golf Course Fee Schedule 7. 2015 Engineering Services Rate Schedule Mayor/Council Report City Administrator's Report 8. Annual Appointments 9. Orono Police Garage – Pay Request #4 10. Licenses & Permits - One Day Gambling Permit Resolution Orono PTO - Tobacco Licenses 11. Claims/Bills * Agenda for Council Meeting Set for Monday, January 12, 2015, 7:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us Sign up for email notifications at www.ci.orono.mn.us – follow links for Stay Connected & Email Notification City Attorney's Report Adjournment Upcoming Events 2015 01/19 – Holiday – Martin Luther King Jr. Day – Offices Closed 01/20 – Planning Commission Meeting, *Tuesday, 6:30 p.m. (Council Liaison – Lili McMillan) 01/26 – Council Work Session, Monday, 5:00 p.m. 01/26 – Council Meeting, Monday, 7:00 p.m. 02/09 – Council Meeting, Monday, 7:00 p.m. 02/18 – Holiday – President’s Day – Offices Closed 02/17 – Planning Commission Meeting, *Tuesday, 6:30 p.m. (Council Liaison –Jim Cornick, Jr.) 02/23– Council Work Session, Monday, 5:00 p.m. 02/23 – Council Meeting, Monday, 7:00 p.m. C�UNCIL MEETING JAN 12 2015 REQUEST FOR COUNCIL ACTION CIIY QF ORONO DATE: January 12,2015 ITEM NO: Department Approval: Administrator Reviewed: Agenda Section: Name Diane Tiegs X Oath of Office Title Ci Clerk � Item Description: Oath of Office Mayor Lili McMillan was elected as Mayor of the Orono City Council during the November 4, 2014 General Election. Mayor Lili McMillan will be issued the oath of office. COUNCIL ACTION REQUESTED: No Action required. O � � �o �' �� � �' SF G`� �akFSN o��. OATH OF OFFICE State of Minnesota ss. County of Hennepin I Lili McMillan do solemnly swear that 1 will support the Constitution of the United States and the Constitution of the State of Minnesota, and that 1 will faithfully discharge the duties of the Offrce of _ Mayor of the City of Orono in the County of Hennepin, the State of Minnesota, to the best of my judgment and ability. — srgnalu.e Subscribed and sworn to before me this 12t" day of January, 2015. (seal) City Clerk , _ COUNGIL MEETING JAN 12 20i5 REQUEST FOR COUNCIL ACTION ��y pF ORONO DATE: January 12,2015 ITEM NO: Department Approval: Administrator Reviewed: Agenda Section: Name Diane Tiegs�K Oath of Office Title Cit Clerk Item Description: Oath of Office Council Member Aaron Printup was elected to the City Council during the November 4,2014 General Election. Council Member Printup will be administered the oath of office. COUNCIL ACTION REQUESTED: No Action required. �-on� ,� o ,q� a )' s� G`� ��kFs x o��. OATH OF OFFICE State of Minnesota ss. County of Hennepin I Aaron Printu do solemnly swear that 1 will support the Constitution of the United States and the Constitution of the State of Minnesota, and that I will faithfully discharge the duties of the O�ce of Council Member of the City of Orono, Minnesota to the best of my judgment and ability. Councr!Member Srgnature City Clerk Subscribed and sworn to before me this 12`n day of January, 2015. . * C�UNCIL MEETIN� JAN 12 20�5 REQUEST FOR COUNCIL ACTION CIN OF ORONO DATE: January 12,2015 . ITEM NO: Department Approval: Administrator Reviewed: Agenda Section: Name Diane Tiegs�� Oath of Office Title Ci Clerk Item Description: Oath of Office Council Member Denny Walsh was elected to the City Council during the November 4, 2014 General Election. He will assume his duties at the Monday,January 12, 2015 Council meeting. Council Member Walsh will be administered the oath of office. , COUNCIL ACTION REQUESTED: No Action required. ��� �o� �� o � s� G`� `akf 5 H O�� OATH OF OFFICE State of Minnesota ss. County of Hennepin 1 Dennis Walsh do solemnly swear that I will support the Constitution of the United States and the Constitution of the State of Minnesota, and that 1 will faithfully discharge the duties of the Offrce of Council Member of the City of Orono, Minnesota to the best of my judgment and ability. Council Member Signa[ure City Clerk Subscribed and sworn to before me this 12�n day of January, 2015. COUNCIL MEETING � • MINUTES OF THE ORONO CITY COUNCIL MEETING JAN 12 20 i 5 Monday,December 8,2014 6:30 o'clock p.m. CI7Y OF ORONO ROLL CALL The Orono City Council met on the above-mentioned date with the following members present: Mayor Lili Tod McMillan,Council Members Cynthia Bremer,James Cornick,Jr.,Lizz Levang,and Aaron Printup. Representing Staff were City Administrator Jessica Loftus,Finance Director Ron Olson, Community Development Director Andrew Mack, Senior Planner Michael Gaffron,City Engineer/Public Works Director Adam Edwards,City Attorney Soren Mattick,and Recorder Jackie Young. Mayor McMillan called the meeting to order to 7:00 p.m. OATH OF OFFICE 1. JIM CORNICK,JR. City Administrator Loftus administered the oath of office to newly elected City Council Member James Comick,Jr. PLEDGE OF ALLEGIANCE The City Council recited the Pledge of Allegiance. APPROVAL OF AGENDA 2. CONSENT AGENDA Item Nos. 9, 13, 15, 16, 17, 19,21,24,and 25 were added to the Consent Agenda. Item No. 14 was removed from the agenda. Bremer moved,Levang seconded,to approve the Consent Agenda as amended. VOTE: Ayes 5, Nays 0. APPROVAL OF MINUTES *3. CITY COUNCIL WORK SESSION OF NOVEMBER 24,2014 Bremer moved,Levang seconded,to approve the minutes of the Orono City Council Work Session of November 24,2014,as submitted. VOTE: Ayes 5,Nays 0. *4. REGULAR CITY COUNCIL MEETING OF NOVEMBER 24,2014 Bremer moved,Levang seconded,to approve the minutes of the Orono City Council meeting of November 24,2014,as submitted. VOTE: Ayes 5,Nays 0. PRESENTATION—6:30 P.M. Page 1 of 26 MINUTES OF THE � ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'clock p.m. 5. 2015 BUDGET HEARING Finance Director Ron Olson stated the purpose of the public hearing tonight is to discuss the 2015 budget and ta�c levy. Olson noted tonight's meeting is not to discuss property values,which will be done in the spring at the truth-in-taxation meeting. Olson stated the valuation of someone's home is set by the Hennepin County Assessor and is usually around 95 percent of what the market value is. In addition,a number of tax rates have been set by the Minnesota Legislature. Based on the City's annual property valuation,the County Assessor will provide an annual calculation of the City's t�capacity. Olson stated the City's t�able market value is$2,431,508,871,with a tax capacity of$27,217,909. Compared to last year,the City's taxable market value has increased by 3.7 percent and the tax capacity by 0.88 percent. As a result of the City's overall increased t�capacity,the taar capacity rate will decrease from 17.81 percent in 2014 to 17.38 percent in 2015. Assuming a two percent increase in someone's property value,the City's share of the property tax bill would be a decrease of$531 on a home previously valued at$250,000,an increase in tax of 0.48 on a$500,000 home,and a decrease of $4.35 on a$1,000,000 home. Olson stated the Orono City Council has tended to be very conservative over the years and as a result has had a lower tax levy than most of the cities in Minnesota. Olson noted Orono is approximately half of what the Hennepin County average is. Olson indicated on the Council handout provided that the blue on the chart depicts the City's ta�c capacity, which is one of the factors used in calculating someone's tax rate. Olson noted the housing market is starting to move up again and that house valuations in the Twin Cities for last year increased by 3.4 percent. The green line depicts the City's ta�r rate. Since 2010,Orono's tax increase has been significantly below the state's average and Orono's taYes have increased by 8.02 percent less than the state average. Olson stated the City attempts to keep the levy as small as possible,and that if Orono had increased at the same rate as other cities in Minnesota,they would be levying almost$400,000 more every year. Olson noted the majority of the tax levy goes into the General Fund,which is the City's operating budget, and accounts for 52.9 percent of the revenue budget. The other portion received from property taxes goes towards the City's debt service on existing loans or general obligation bonds and other expenses of the City. The City's current debt service is$755,500. The total tax levy required to fund the 2015 budget is $4,772,000,which is an increase of$70,240 or 1.5 percent over the 20141evy. Olson noted the total tax levy required to fund the 2015 budget is $4,772,000,which is an increase of$70,240 or 1.5 percent over the 20141evy. Olson noted this is the first increase in the tax levy since 2011 and that during the same time period,inflation has increased by 8.34 percent. Olson stated in the City's 2015 budget,the total general fund expenditures are increasing by approximately$246,000 or 3.3 percent over the 2014 budget. The majority of the increase is for the police department and reflects a 2.5 percent increase in police officer wages,which the contract calls for. Page 2 of 26 � MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'clock p.m. (S. 2015 BUDGET HEARING, Continued) The next big increase is$73,000 in building and zoning, which had to do with the addition of a new employee in that department. Olson stated the City Council determined that the City had a need for a Community Development Director,which was then added to the Building and Zoning Department. The next increase is for street maintenance of 19 percent and is to allow the City to start doing preventative maintenance on the roads to keep them in good shape. The other big increase is in the Parks Department,which is being increased by$39,879 to allow for additional maintenance to be performed. Olson stated the City pays for these expenditures primarily through property taxes,which is increasing by $70,000 or 1.8 percent. However,the City's budget is going up$246,000. Olson stated 28 percent of the revenue increase is due to the increase in property taxes. The biggest increase in revenue is being projected for building permits,which are estimated to go up $81,500. Olson stated as the housing market dropped,the City cut back on what it budgeted for permits, and with the increase in building activity,the City felt confident increasing the amount being budgeted. Another anticipated increase in revenue is general service charges,which is projected at$35,800 or an 11 percent increase, and are pass-through charges. Total anticipated public safety charges are increasing by$66,000,which encompasses the contract services the Orono Police Department provides to nearby cities. The revenue from those contracts is increasing by 3 percent even though the police budget did not increase by three percent. Olson noted the City Council and Staff has been working on the 2015 budget since June and that tonight is another chance for the public to speak on the budget. Mayor McMillan opened the public hearing at 6:55 p.m. There were no public comments. Mayor McMillan closed the public hearing at 6:55 p.m. Levang noted the City has been working on the budget for the past six months and that the final budget has been honed down to the essential areas that are in need of attention. Levang stated she feels very comfortable with the budget. McMillan noted the 2015 CIP should include the reclaim of Stubbs Bay and the eastern section of Watertown Road,with the western section of Watertown Road being planned for improvements in 2016. McMillan stated the City Council can also amend that later. Engineer&Public Works Director Adam Edwards stated the spreadsheets included in the CII'were updated a couple of weeks ago and that he has included Stubbs Bay Road,Watertown Road-over two years, and Baldur Park. McMillan stated the Council can also work on that next year as they begin to discuss road projects. Printup asked if the recycling is a year-by-year contract. Page 3 of 26 MINUTES OF THE - ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'clock p.m. (S. 2015 BUDGET HEARING, Continued) Olson stated to his recollection it is a four-year contract and that Orono is in the third year of the contract. The rate of inflation this year is 2.5 but this year's increase was 1.9 percent. Comick asked if the parks budget includes Big Island. Olson indicated it does. Sa. ADOPT FINAL 2014 LEVY COLLECTIBLE IN 2015—RESOLUTION NO. 6466 Levang moved,Cornick seconded,to adopt RESOLUTION NO.6466,a Resolution Adopting the Fina12014 Tax Levy Collectible in 2015. Printup stated he is not comfortable increasing the levy since there are other areas within the General Fund and budget that could be reduced further. Printup indicated he is in favor of the increase in the park and street maintenance budgets. VOTE: Ayes 4,Nays 1.Printup Opposed. Sb. ADOPT 2015 GENERAL FUND BUDGET—RESOLUTION NO.6467 Levang moved,Bremer seconded,to adopt RESOLUTION NO.6467,a Resolution to Adopt the Fina12015 General Fund Budget. VOTE: Ayes 5,Nays 0. 5c. ADOPT THE 2015 SPECIAL REVENUE FiTNDS BUDGETS—RESOLUTION NO.6468 Levang moved,Cornick seconded,to adopt RESOLUTION NO.6468,a Resolution to Adopt the 2015 Special Revenue Fund Budgets. VOTE: Ayes 5,Nays 0. Sd. ADOPT THE 2015 ENTERPRISE FLJNDS BUDGETS—RESOLUTION NO.6469 Levang moved,Cornick seconded,to adopt RESOLUTION NO. 6469,a Resolution to Adopt the 2015 Enterprise Fund Budgets. VOTE: Ayes 5,Nays 0. Se. ADOPT THE 2015 CAPITAL IMPROVEMENT PLAN(CIP) Levang moved,Cornick seconded,to adopt the 2015 Capital Improvement Plan(CIP). VOTE: Ayes 5,Nays 0. RECOGNITION 6. YEARS OF SERVICE AWARDS 6a. SCOTT BORIS,20 YEARS—RESOLUTION NO.6470 Page 4 of 26 • MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'clock p.m. (6. YEARSOFSERVICEAWARDS, Continued) Mayor McMillan presented a resolution of appreciation to Scott Boris for his 20 years of dedicated service. Levang moved,Bremer seconded,to adopt RESOLUTION NO. 6470,a Resolution of Appreciation to Employee Scott Boris for his 20 Years of Dedicated Service. VOTE: Ayes 5,Nays 0. 6b. LYLE OMAN,30 YEARS—RESOLUTION NO.6471 Levang moved,Bremer seconded,to adopt RESOLUTION NO.6471,a Resolution of Appreciation to Employee Lyle Oman for his Thirty Years of Dedicated Service. VOTE: Ayes 5,Nays 0. 6c. RON STEFFENHAGEN,40 YEARS—RESOLiJTION NO.6472 Mayor McMillan presented Ron Steffenhagen with a resolution of appreciation for his 40 years of service. Levang moved,Bremer seconded,to adopt RESOLUTION NO.6472,a Resolution of Appreciation to Employee Ron Steffenhagen for his Forty Years of Dedicated Service. VOTE: Ayes 5,Nays 0. 7. SPECIAL THANK YOU TO CITY COUNCIL MEMBER CYNTHIA BREMER— RESOLUTION NO.6473 Mayor McMillan presented a plaque and certificate of appreciation to Council Member Cynthia Bremer for her four years of service on the Planning Commission and eight years on the City Council. Bremer thanked Mayor McMillan,the Council Members, and City Staff for their support through the years. Bremer welcomed Jim Cornick and Dennis Walsh to the City Council and encourage everyone to continue to work together as a team. Bremer also thanked the Orono Police Department for their hard work in making Orono a great place to live. Levang moved,Cornick seconded,to adopt RESOLLTTION NO.6473,a Resolution of Appreciation to Cynthia Bremer for Distinguished Service as a Member of the Orono City Council. VOTE: Ayes 4,Nays 0,Bremer Abstained. 8. CERTIFICATES OF APPRECIATION FOR BIG ISLAND CLEANUP McMillan noted there was a major cleanup that occurred recently on and around Big Island. McMillan thanked the Lake Minnetonka Association,the Lake Minnetonka Power Squadron,and Gabriel Jabbour for all their hard work. McMillan noted they have performed this duty every year for the past several years. Levang stated the City is very lucky to have these organizations supporting the community and that without these individuals,the work would likely not have gotten done. Page 5 of 26 MINUTES OF THE • ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'clock p.m. PLANNING COMMISSION COMMENTS—KEVIN LANDGRAVER,REPRESENTATIVE Planning Comxnission Representative Kevin Landgraver stated he had nothing to report but would be available for questions. Landgraver stated he would like to thank Cynthia Bremer for her years of service. PUBLIC COMMENTS None PLANNING DEPARTMENT REPORT *9. COUNCII.LIAISON CALENDAR FOR PLANNING COMMMISSION Bremer moved,Levang seconded,to approve the schedule for Council attendance at Planning Commission meetings in 2015. VOTE: Ayes 5,Nays 0. 10. #14-3691 SOURCE LAND CAPITAL,LAKEVIEW PROPERTY,405 NORTH ARM DRIVE,PRELIMINARY PLAT WITH PRD OVERLAY—RESOLUTION NO.6474 Planning Consultant from Northwest Associated Consultants, Steve Grittman noted the City Council reviewed this item at their November 24 meeting. One of the items discussed at that time was a request by the applicant that the City consider a reducing of the storm water and drainage trunk fee. Grittman indicated the applicant has made some proposals as to how to calculate that fee and those proposals are included in the Council's packet. Grittman stated a second change from the previous plan that went before the City Council on November 24 relates to onsite septic systems. Staff inet with the applicant and their engineers to tweak their plan to ensure that the septic systems would be in compliance. The City Engineers feel those sites will meet regulations. The tested sites located north of Ms.Hager's properiy comply with all requirements for soil types, setbacks, slopes,and other regulations. An additional site located further from her home is likely but is subject to additional testing. Staff has met with the property owner and reviewed that information. Staff believes that the development plans have met the requirements for preliminary plat approval. Grittman indicated the Resolution before the City Council has been updated and that Staff is recommending approval of the resolution for preliminary plat for the Lakeview Golf Course. Grittman noted this application will eventually lead to final plat approval and a development agreement. Printup asked how the meeting with the property owner went a couple of days ago. Community Development Director Andrew Mack stated Staff reached out to the landowner and reviewed the site. Based on that review and those discussions, revisions were made to the septic site. The revisions have been reviewed by the City Engineer and septic inspector. Staff has looked at the alternative site that the applicant's designer suggested would be an appropriate primary site. That site would be positioned closer to the residence for that particular lot and would be located further away from Ms.Hager's property. Mack stated once the perc tests are completed next spring, Staff will be able to make a final determination on a change in location. At this time the other site will be reserved for an alternative site. Page 6 of 26 • MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'clock p.m. (10. #14-369I SOURCELAND CAPITAL,LAKEVIEWPROPERTY, 405NORTHARMDRIVE, PRELIMINARYPLAT WITHPRD OVERLAY—RESOLUTIONNO. 6474, Continuea� McMillan noted the trails are to be privately maintained and asked whether that includes the park as well. Senior Planner Mike Gaffron stated if the outlot becomes a park, it will also be owned by the homeowner's association. The trails within individual lots and the outlot will be privately owned and maintained. Mattick stated the homeowner's association intends for those trails to be open to the public but that they will be controlled and owned by the homeowner's association. McMillan opened the meeting for public comment at 7:25 p.m. Donna Hager,4580 West Branch Road, stated she met with Community Development Director Mack on December 5. She was advised that he had been in attendance at a meeting where septic systems in general were discussed as well as the proposed septic system next to her property. Hager indicated she was assured her that the septic site will be moved to the north slope rather than the south slope, which is by her home. Hager stated she would like to thank the City for doing that and that she can now have more peace of mind. Hager stated she did notice on Sunday that the septic area had been wrapped with black plastic and that perhaps the contractor did not know there was another site. Hager stated that is not a big deal but that the plastic is already falling apart due to the wind. Brenda Johnson, 520 North Arm Drive, stated last week she saw what appeared to be someone's car that had left the road and knocked off some of the railing. Johnson noted it has been stated previously that there have been no reported accidents in the area,but this is one accident that likely was not reported. Johnson noted there has been previous discussion about the drain tile and how the water would be diverted off of the property across North Arm. Johnson stated she has not really seen any follow-up or discussion regarding that issue. She would like to hear what is happening and what the City Engineer has decided about the drain tile. Johnson stated the final item is when the packet from the City came out,there were some asterisked things that could be requested. Johnson stated she would like to know about the service water runoff simulation for a 100-year rain event. Johnson stated in her view it seemed like there could be a significant runoff, and asked whether Staff has looked at that and whether the applicant's design actually takes into consideration managing that water. Gaffron stated it is on a punch list of items that the developer will address. He is not familiar with the specifics of the drainage plan other than the fact that the applicant has indicated the water will be diverted. Pat Hiller stated the culverts will be included in the final drainage plan but one culvert located in the low area will have to stay as is. Hiller stated the drainage plan will be part of the final plat application and that the water will be diverted from the culverts with the exception of that one culvert. Page 7 of 26 MINUTES OF THE • ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'clock p.m. (10. #14-3691 SOURCE LAND CAPITAL,LAKEVIEW PROPERTY, 405 NORTH ARM DRIVE, PRELIMINARYPLAT WITHPRD OVERLAY—RESOLUTIONNO. 6474, Continue� Brenda Johnson stated the culverts were one item but the culverts are a little different than the drain tile. Johnson stated she has previously asked if there was drain tile from the golf course over North Arm. Hiller stated their engineers have informed them that there is no drain tile in that area. Hiller stated Lot 21 has a low depression that tends to puddle in the spring,which will be re-graded into a normal drainage path. Hiller stated it is their intention at this time to relocate the septic site near Ms. Hager's property but that it is subject to the perc test results. Hiller stated their septic designer is 90 to 95 percent certain that it will pass the perc testing. Hiller stated that is the best they can do at this point given the weather. McMillan noted the City has been working on this application for the past year,and while it is sad to see open space become developed, great effort has been made to keep the area more natural. Levang stated she appreciates the neighbors' patience and respect during the application process and that the City Council has attempted to see that the neighbors' concerns have been addressed as best as possible. Brenda Johnson stated she also appreciates the cooperation from the developer as well. Johnson stated she is disappointed,however,that the City is not accepting ownership of the outlot as a park,but that she would like to thank the City for keeping the residents up to date on the progress. Bremer moved,Levang seconded,to adopt RESOLUTION NO.6474, a Resolution Approving a Preliminary Plat for Lakeview,a Residential Subdivision at: 405 North Arm Drive(a/k/a Lakeview Golf Course),Property Identification Nos.06-117-23-32-0003; 06-117-23-33-0005; 06-117-23-33- 0007; 06-117-23-34-0002; and 07-117-23-12-0001. VOTE: Ayes 5,Nays 0. 11. #14-3697 GARY AND JOAN MARQUARDT,2617 CASCO POINT ROAD— VARIANCES City Planner Melanie Curtis stated at the last Council meeting that the applicants requested approval of variances to permit a second-story and deck additions to their existing home. At that time there appeared to be support for granting the second-story additions but the majority of the Council did not support the requested structural coverage variance to permit the new lakeside deck and stair. The application was tabled to allow the applicants' time to reconsider a redesign or reduction in their plan to be considered tonight. The applicants have provided a revised plan with a reduced deck consisting of 190 square feet in area and extending approximately nine feet from the house. The applicants continue to propose the removal of the 60 square foot landing area and the existing patio on the lakeside of the house and the pergola, which accounts for 60.27 square feet of structural hardcover. The current requested approvals are for 18.6 percent structural coverage,which is 203 square feet over the 2001 approval,and 27 percent hardcover where 28.4 percent currently exists. The applicants' plan results in a 242.5 square foot reduction in hardcover. Page 8 of 26 • MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'clock p.m. (Il. #14-3697 GARYAND JOAN MARQUARDT,2617 CASCO POINT ROAD— VARIANCES, Continued) The applicants would like the City Council to consider their reduced deck proposal tonight. Staff has prepared two resolutions for consideration tonight. The first option approves the revised variances as requested by the applicants. The second option is split into a denial of the structural coverage and hardcover variances and approval of the setback variances permitting the second story additions. Staff recommends approval of the variances for the second-story improvements but continues to recommend denial of the structural coverage variance. The Council should review the applicants' revised proposal and consider adopting or amending one of the resolutions. Gary Marquardt,the applicant, stated they have tried to understand where the City Council is coming from on the structural coverage limit. Marquardt indicated he has looked at the appeals and adjustment rules, and the salient factors in there are ones that he can reconcile in his head. Marquardt stated he is wondering, in light of what they have done,how they apply. The rules state that variances shall be permitted when they are in harmony with the general intent and purposes of the ordinance. Marquardt stated in his view the intent of the ordinance was to try to have 75 percent of Orono to be green space in total,but when you have lots that were deeded long ago that are pie-shaped and narrow in the front, it can become an issue. Marquardt stated in his view those define a practical difficulty. Marquardt stated the next items talks about it being a reasonable use, and that he has heard no arguments that this would not be a reasonable use of the property. Marquardt stated they have personal reasons for the deck that the Council cannot consider but that they are worth noting. Marquardt noted the essential character of the locality consists of a deck on every home in the neighborhood except this house. Marquardt stated they did not create this nonconforming lot,which is the biggest issue they have in defming the practical difficulty. Marquardt stated since the last meeting,they have looked over their property looking for additional items that can be removed. Staff displayed an aerial photo of the property. Marquardt pointed out the narrow area where their dock is located and the larger oval in the middle of the property where the deck will be tucked in. Marquardt stated every neighbor is in favor of the deck. Marquardt stated they felt it would be good faith to remove other areas of hardcover on the property wherever possible and that they have ended up with 67 square feet net gain in overall hardcover,which seems to be a very small request. Marquardt stated in their view there is the barest justification for denial of their request. Marquardt stated he understands the Council has to make a decision,but that in his view if every single citizen in Orono would see what is being proposed,the only people who might vote against it are in this room. Marquardt stated the biggest fear appears to be that somebody else or a number of other people will request a deck. Marquardt stated if someone has a similar situation and asked to increase the hardcover by 67 feet, in his view that should be granted, and that he would encourage the Council to approve their proposal. McMillan noted in 2001 a decision was made to remove the deck. McMillan asked if the applicant could provide some background information on that. Page 9 of 26 MINUTES OF THE • ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'clock p.m. (ll. #14-3697 GARYAND JOANMARQUARDT,2617 CASCO POINT ROAD— VARIANCES, Continued) Marquardt stated the house was built in the 1960s.They were told if a sunroom was added,they had to remove the deck. Marquardt stated at that time they had only one grandchild and did not anticipate eight grandkids and one who has special needs. Marquardt stated the reason for the deck is to be able to confine them in one area. Marquardt noted they gave up more hardcover than what was gained with the sunroom. Bremer stated she likes the new plan more than the old plan and that she appreciates the applicant's efforts in reducing the size of the deck. Bremer stated in her view the impact will be minimal and that the applicant has responded to the Council's concerns. Bremer stated she used to live on that bay and did not have a deck. Bremer indicated she lived there for many years without a deck and only a stoop. Bremer stated the house was 100-years old and the previous owners had enclosed the porch,but that she never requested a deck because she knew how difficult it would be to get it approved. Bremer stated not having a deck was not ideal and that she can understand how circumstances change over time. Marquardt stated he would like to remind everyone that in the Planning Commission session they agreed to never build over the sunroom. Marquardt stated they have a narrow garage that was built in 2001, which seemed like a reasonable accommodation that they could make at the time,but that he is repeatedly banging his car door on the garbage cans. Marquardt stated this is a decision that will impact them for the rest of their lives and that there will not be a next time. Alan Greene,2645 Casco Point Road, stated in 2011 or 2012,the City Council approved the improvements to Casco Point Road,which are fantastic. Greene stated in that instance the City held a number of ineetings for public input and that the improvements have corrected the drainage that used to end up in their basement at no cost to him personally. Greene stated they have a deck but the Marquardt's do not have a deck. The Marquardt's have a gorgeous house that will be there probably long after they are gone. Greene stated the house is not going to be torn down and that there will be many families in that home over the next 100 years. Greene stated the house is crying for a deck. Greene stated the deck on their home is probably the second most important room in their house next to the kitchen. Greene indicated they love to entertain,as do the MarquardYs,and a deck is terribly important. Greene stated he heazd it said that there is want and need,that the Mazquardt's want a deck but do not need it. Greene stated the house needs a deck and that the next several families that purchase that house will probably make a decision on whether they want a deck and that a new Council will be faced with the same question of whether a deck should be put on the house. Greene stated following the budget hearing earlier this evening, it became very obvious that the City of Orono has an interest in seeing that property valuations in the community are set appropriately,which makes the community more valuable. Greene stated the houses are a city's assets and that this house on Casco Point is an asset to the community of Orono,not unlike an asset for a corporation. Page 10 of 26 � MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'clock p.m. (11. #14-3697 GARYAND JOAN MARQUARDT,2617 CASCO POINT ROAD— VARIANCES, Continued) Greene reiterated that the house needs a deck and believes the variance is minor compared to the need for a deck on this house. Levang stated she has not changed her mind since the last meeting and that she agrees with Staff's recommendation for the second-story addition,with a small landing off the front and stairway down to the lake,which is Option B. McMillan noted the Council is also talking about structural coverage and whether the deck will become enclosed at some point in time,which is important to consider. McMillan stated whenever the Council grants a structural coverage variance; it is for something that is very essential, such as a garage. McMillan stated the general feeling has been that the use of a home is reasonable even without a deck. McMillan indicated she also would be in favor of Option B Bremer indicated she is in favor of Option A. Printup stated two weeks ago he made comments regarding hardcover and how the City has changed the rules to allow more hardcover. Printup stated with this application,he is happy to see the hardcover reduced,but if you go with the black and white on the practical difficulty,it does not meet that standard. Printup stated there have been compelling arguments made for the deck,but that the City's Code says otherwise,which is what he is struggling with. Printup stated he is not sure if the applicants are willing or able to reduce the deck any further,but that he does not see a practical difficulty for the deck. Cornick stated he has not visited the property and does not have enough information at this point to comment on the application. Marquardt stated in terms of wrestling with should we or shouldn't we,the Council should ask themselves what price will be paid for allowing this. Marquardt stated he understands that terms get made up in laws to cover the bases, such as the term massing. Marquardt stated he has a hard time understanding how a deck creates a lot of mass and that he understands the concept of hardcover but it is rather nebulous when you look at the spirit and intent of the law. Marquardt asked what the price paid would be if the City were to say yes to this. Printup stated he wants to enor on the side of the homeowner,and if you go back to the phrase of whether it is a need or a want,the ordinance says it is a want and that it will become a question of what the next homeowner will desire. Printup indicated he lives on a very small lot and that there is a lot he would like, which gets into the position of what integrity the City Council will have in going through the variance process. Marquardt stated the shape and size of this lot is a hardship, and that if someone else has a similar situation,he would not be opposed to it. Marquardt stated to his understanding the City's Code provides a baseline that the City Council needs to use when it makes a decision based on the different circumstances. Marquardt stated the City Council gets to decide what they are allowed to do with their property and he is trying to understand what the rationality is for the City saying no. Page 11 of 26 MINUTES OF THE � ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'clock p.m. (ll. #14-3697 GARYAND JOANMARQUARDT,2617 CASCO POINT ROAD— VARIANCES, Continued) Printup noted if he votes yes,it would be back to 2-2 and the motion would fail. Marquardt stated he is working on one vote at a time. McMillan stated if it was just a hardcover issue,the decision would be easy,but that structural coverage is a bigger issue than just hardcover. Marquardt asked why there should be a difference between those two at all. McMillan stated it has more to do with how much space the house takes up on the lot, which is massing and size. Marquardt asked what the detriment of the deck would be. McMillan noted Mr. Greene talked about the City's valuations increasing and she would credit some of the increase to the fact that the City has some codes that have made Orono a desirable place to live and by not allowing certain areas to become overbuilt. McMillan stated she periodically hears about massing problems in Edina and other communities and many people can go around the Lake Minnetonka and recognize when they are in Orono and not somewhere else. McMillan stated the City Council creates a community through their code,which is why the planning code is important. McMillan stated if you repeatedly let things go there is no longer a code. McMillan stated that is a difficult balancing act for the City Council. Marquardt stated this deck will not deter anyone from moving into Orono. Levang moved,Printup seconded,to approve Option B,and to adopt RESOLUTION NO. 6475,a Resolution Granting Setback Variances from Orono Municipal Code Sections 78-350,and Denying Variances from Orono Municipal Code Sections 78-1403 and 78-1700,for the property located at 2617 Casco Point Road. VOTE: Ayes 3,Nays 1,Bremer Opposed,Cornick Abstained. 12. #14-3698 SHARRATT DESIGN CO.,ON BEHALF OF JAY HULBERT—3035 CASCO POINT ROAD—VARIANCE—RESOLUTION NO. 6476 Curtis stated the applicant is requesting a side setback variance to permit a portion of an addition to be situated as close as 8.5 from the side property line where a 10-foot setback is required. The home addition is proposed to replace an existing elevated deck. The applicant's proposal results in 157 square feet less hardcover than what currently exists. However,because the property exceeds the Tier I limitation of 25 percent and because the proposal involves new structural hardcover,a hardcover variance is required in order to reduce the level from 34.2 percent to 33.6 percent as proposed. At the November meeting,the Planning Commission voted 5 to 0 in favor of the variances for the addition. Page 12 of 26 � MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'clock p.m. (12. #14-3698 SHARRATT DESIGN CO., ON BEHALF OF JAY HULBERT—3035 CASCO POINT ROAD— VARIANCE—RESOL UTION NO. 6476, Continued) Staff recommends approval of the side setback variance to allow to the existing home over the existing structural deck in conjunction with this addition resulting in 33.6 percent hardcover. A resolution has been drafted for the City Council's consideration. McMillan indicated she is fine with the application. Mike Sharratt,the applicant, stated the issue is that there was significant frost heave on the deck and porch. This resulted in the entire structure being lifted over a foot. The porch and deck have settled a little during the spring but that there is still an issue with the structure. The property owners have decided to remove the porch and deck and replace it with a more permanent structure. Sharratt stated during the design process,he tried to make sure that the improvements would result in a better situation than what existed prior to his client purchasing the house by reducing hardcover and structural coverage. Levang moved, Printup seconded,to adopt RESOLIT�ION NO.6476,a Resolution Granting Variances from Orono Municipal Code Sections 78-350 and 78-1700,for the property located at 3035 Casco Point Road. VOTE: Ayes 5,Nays 0. *13. #14-3699 WJM PROPERTIES,LLC,2605 WAYZATA BOULEVARD WEST— INDUSTRIA SITE PLAN AND CONDITIONA L USE PERMIT—RESOLUTION NO. 6477 Bremer moved,Levang seconded,to adopt RESOLUTION NO. 6477,a Resolution Granting Industrial Site Plan and Conditional Use Permit Approval Pursuant to City Code SecNons 78-142 and 78-823 for WJM Properties,LLC. VOTE: Ayes 5,Nays 0. 14. #14-3701 CHARLES CUDD de NOVO ON BEHALF OF ROBERT RODEN,460 ORCHARD PARK ROAD—SKETCH PLAN REVIEW This item was removed from tonight's agenda at the request of the applicant. *15. #14-3703 PETER RENNEBOHM,4565 BAYSIDE ROAD—FINAL PLAT— RESOLUTION NO.6478 Bremer moved,Levang seconded,to adopt RESOLUTION NO. 6478,a Resolution Approving the Plat of Bayside Meadows. VOTE: Ayes 5,Nays 0. PLANNING DEPARTMENT REPORT,CONTINUED Mack stated the Navarre Area Demonstration Project training conducted by Blue CrossBlue Shield will take place on Tuesday,December 9. At the present time 30 people will be attending the event. Page 13 of 26 MINUTES OF THE • ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'clock p.m. PUBLIC WORKS DIRECTOR/CITY ENGINEER'S REPORT *16. GREEN TREES ROAD SANITARY SEWER EXTENSION—PAY REQUEST NO.2— FINAL Bremer moved,Levang seconded,to approve Pay Request No.2—Final for the Contractor Ground Effects,in the amount of$3,139.37 for the Green Trees Sanitary Sewer Extension Project. VOTE: Ayes 5,Nays 0. *17. NAVARRE STREET LIGHT AND SIDEWALK PROJECT—PAY REQUEST NO.4 Bremer moved,Levang seconded,to approve Pay Request No.2 for the Contractor MP Technologies in the amount of$163,396.75 for the Navarre Street Light and Sidewalk Project. VOTE: Ayes 5,Nays 0. 18. PARK AND BEACH MAINTENANCE STANDARDS Public Works Director and City Engineer Adaxn Edwards reported the Park Commission voted 6 to 0 to recommend approval of the park and beach maintenance standards. McMillan stated that until the City knows the cost of the buoys and the issues associated with the maintenance, she has a concern with including that in the standards. Edwards stated in the past the City had swim buoys at the swim beaches and that they were very difficult to maintain and keep in place. Edwards stated a definite concem of the Parks Commission was with the safety of swimmers and keeping motor craft out of that area. The Parks Commission's course of action was to recommend placement of a marker or a buoy. McMillan stated the City has discussed placing buoys in the past near Big Island but that they had a concem about maintaining them and subsequently elected not to install them. Printup stated he did receive a request from a resident asking that the buoys be put back in again and that he was happy to see that included in the standards. Printup stated the reason that stuck with him was the fact that it was totally unsolicited. McMillan stated she would like to see some further research on the buoys before including it. Levang stated she would like to know if there is some other way to mark or designate the area as a swimming beach,with no motorized craft being allowed. City Administrator Loftus stated the Council should also consider what the benefits of the buoys are and whether the City has lost anything by not having the buoys. Loftus stated she is not sure if that resident shared some lack of safety they experienced a number of years ago,but that the City has not had any buoys for quite some time and there have not been any incidents. Printup stated it brings up the issue of how well used the beaches are and that it is his impression the beaches are not as well used as in the past. Page 14 of 26 • MINUTES OF THE ORONO CITY COUNCII.MEETING Monday,December 8,2014 6:30 o'clock p.m. (18. PARKAND BEACHMAINTENANCE STANDARDS, Continued) McMillan recommended Staff take a look at the buoys. Printup noted Finance Director Olson brought up maintenance at the parks and the need to trim tree branches. Printup stated just this weekend he sent a picture of a hanging limb to the Public Works Director and that it is just one example of things that need to be addressed and how the City needs some standards for their parks. Cornick asked if there are county or state standards that the City might be in conflict with. Cornick asked whether other cities have maintenance standards for their parks. McMillan stated she is aware the School District has standards and that to her knowledge other cities do as well. Loftus stated Staff had a difficult time obtaining any standards from the neighboring communities and that typically park maintenance is part of the Public Works Department and is not always documented. Loftus noted this Council,as one of their goals,recommended a set of standards be established in order to get everyone on the same page. Bremer moved,Printup seconded,to approve Orono Park Maintenance Standards and Orono Swim Beach Standards with the deletion of swim buoys being placed in front of each beach. VOTE: Ayes 5,Nays 0. Public Works Director and City Engineer Adam Edwards reported the trucks were out sanding the roads today. Edwards stated with the slight warmup in temperatures,the Public Works Staff was at Bederwood and cleaned up the area around the canoe landing on Long Lake. Edwards stated the Public Works Department has also been removing and clearing tree branches with the hope of being able to do that as long as the weather remains nicer. Edwards stated with the increased funding for park maintenance,the Public Works Department may contract some of that in the spring for what Staff is not able to do. Edwards reported the sewer lining phase of the project was due to start today but that the contractor will not be starting that project until January 5. Edwards noted the window for completion of the project is next July. McMillan asked if the City has its own chipper. Edwards indicated the City does have its own chipper and that the chips are available to the residents. *19. ACCEPT QUOTATION FOR DUMP BOX AND SPREADER REPLACEMENT FOR TRUCK#431. Bremer moved,Levang seconded,to approve the replacement of dump box and spreader for Truck No.431. VOTE: Ayes 5,Nays 0. Page 15 of 26 MINUTES OF THE • ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'clock p.m. MAYOR/COUNCIL REPORT Printup noted later on this week the Highway 12 Safety Coalition is meeting. Printup suggested a letter or some kind be sent to the Safety Coalition in support of the rumble strips. Printup noted there was another bad crash on Highway 12 this past week. Police Chief Farniok stated the Safety Coalition has been meeting regularly and that at the meeting on Thursday he is hopeful MN/Dot will bring a resolution with a recommendation for rumble strips. Farniok noted there are several areas of the highway that are set for reconstruction in the next few years and that will be the time to implement the recommendations of MN/Dot. McMillan thanked the Council and Staff for another productive year. McMillan stated everyone did a good job of working through the Lakeview application and that in her view the City is getting a good product. McMillan stated the Planning Department has done a good with staying on top of all the new building pernuts and applications. McMillan stated she would also like to thank the Public Works Department for their work during the flooding and cold weather last winter. McMillan noted the Public Works Department has gotten caught up with some outstanding maintenance issues throughout the City and that they have also been working on the water treatment project and putting together the bonding package. McMillan noted the Public Works Department will continue to work on the road issues,which will be ongoing. McMillan stated she wants to thank the finance department and administration for putting together another smart budget and addressing some of the maintenance issues as well as the police department for another good year of service to Orono and its contract cities. McMillan stated she has heard nothing but good things about the police service and that the police project appears to be going well. McMillan stated she knows the City Administrator and Police Chief have been working hard to make that project run smoothly. McMillan stated she would also like to thank the Members of the City Council for their great attendance at the meetings,which allowed the Council to have a quorum at each meeting. McMillan stated in her view the residents will be pleased with the dedication demonstrated by the Council. CITY ADMINISTRATOR'S REPORT 20. WAYZATA FIRE SERVICE AGREEMENT Loftus stated Orono has a long history of obtaining fire protection through the City of Wayzata for a small section of Orono. This year Orono ended up being 7.5 percent of their calls. Loflus stated the fee is determined by taking the percent of calls and applying that to Wayzata's budget. This year's allocation will be$29,000. Loftus stated over the past eight years the percentage has ranged anywhere from six to nine percent of Wayzata's calls and the costs have varied. Loftus stated the contract is the same as it has been in the past and that Wayzata has provided a good level of service through the years. Page 16 of 26 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'clock p.m. (20. WAYZATA FIRE SERVICE AGREEMENT, Continued) Printup stated he would encourage the new Council to take a hard look at this. Printup noted Orono is looking at $1,000 per call and that the City needs to be mindful of tax dollars. Printup stated he would like to make it a higher priority for next year and perhaps make some changes if necessary. Printup stated based on an average of 20 to 30 calls a year; he cannot make sense of the cost. Levang stated she respects Council Member Printup's comments but that she would like to see some neighborhood meetings before anything is changed. Levang stated there is a lot of unknown in the numbers and that the number of calls could go up,which would require the City to look at it as a fle�ble number. Levang noted with that contract the City also receives a commitment by the Wayzata Fire Department to respond in an efficient and timely manner and that the service is providing safety for Orono citizens,which is an important issue to be looking at. Levang moved,Bremer seconded,to approve the Wayzata Fire Service Contract with the City of Wayzata and approve payment for fire protection services. Cornick asked what type of calls they include. Loftus stated they include fire calls,medicals, and false alarms. Loftus stated the City does receive a printout of the calls which Staff reviews for accuracy. Famiok stated the majority of the calls relate to medicals and fire alarms,which tend to be false alarms or are canceled in route but ones the City still gets billed for. Cornick asked if the homeowners pay for the false alarms. Farniok indicated they do not. Farniok stated they had six calls to the Wayzata Country Club,which is split between Orono and Wayzata, and that some have been false alarms and some have been medicals. Cornick stated recovering some of those costs for a false alarm could be something to think about. McMillan stated she is assuming the City is also sharing in some of the fixed costs of the fire department. Bremer stated it is likely similar to the arrangement with the Long Lake Fire Department. VOTE: Ayes 4,Nays 1 Printup Opposed. *21. AUTHORIZATION TO PURCHASE 2015 SQUAD CARS Bremer moved,Levang seconded,to approve the purchase of one 2015 Dodge Police Charger AWD for$26,478.00,plus taa�,registration and other miscellaneous fees,from Dodge of Burnsville,and three Ford Interceptor SLTVs for$26,650.00 each,plus ta�registration and other miscellaneous fees from Nelson Auto Center in Fergus Fall. VOTE: Ayes 5,Nays 0. Page 17 of 26 MINUTES OF THE � ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'clock p.m. 22. 2015 NON-UNION EMPLOYEE COMPENSATION ADJUSTMENTS—RESOLUTION NO. 6479 Loftus stated each year the City adopts a non-union employee compensation adjustment and an adjustment in the monthly insurance contribution. Loftus noted the City Council has discussed this item in a number of work sessions related to the budget and in the current budget there is a 2.5 percent wage increase allocated for non-union wages. Loflus noted the main discussion at the work sessions was whether that should be a lump sum payment or a cost of living adjustment. An adjustment to the monthly insurance contribution has been less of a discussion topic. Staff has provided the City Council with a draft resolution. Loftus noted Staff did not want to be presumptuous with the numbers and that it will be necessary for the City Council to denote which numbers should be inserted in the resolution. Staff's recommendation is a 2.5 percent COLA increase to keep equity among union and non-union employees. McMillan asked what the dollar amount increase was for the insurance. Loftus indicated it was$75. Bremer stated in her view this is the right way to go and that she did not like the direction the City went in the last few budget cycles. Bremer stated she understood the rationale the Council used for the last few years but that in her view the City should commit to a 2.5 pay adjustment this year to reward fantastic service and to encourage fantastic service in the future. Bremer noted the City heard from a departing employee that one of the reasons that person looked for other work was the pay freeze,which put him in a worse position than what he had bargained for. Bremer stated the City is behind on wages given the pay freezes compared to where they would have been without the pay freezes. Levang stated Orono is a small city and that the City Council owes it to the taxpayers to act like a small city. Levang noted one of the things talked about last year was to stop the compounding of wages because over time it will becom�e more difficult to be able to keep the wages as high as they become with an annual increase. Levang stated it takes courage to hold the line on the budget and that it is difficult to say that she is not in favor of COLA,but that she would propose a 1 percent lump sum and a 1 percent raise,which would be 2 percent. Levang indicated she does not want to go above 2 percent and that the 1 percent would give the City the ability to save in the long-term but yet allow for Staff to have an increase in their base wage. Printup stated he likes the creativity of Council Member Levang's suggestion and that he would have liked to have seen it six months ago when this item was first discussed. Printup stated the recession in 2008 was a time to focus in on the annual increases and that he was happy to see the City was able to do something like that last year. Printup stated heading into 2015 times are different and that he would agree with Council Member Bremer. Page 18 of 26 � MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'clock p.m. (22. 20l S NON-UNION EMPLOYEE COMPENSATION ADJUSTMENTS—RESOL UTION NO. 6479, Continued) Printup stated the route proposed by Council Member Levang gives the City some flexibility and stabilization going into the future. Printup indicated for 2015,however,he is in favor of the traditional COLA and following the City Administrator's recommendation of 2.5 percent. McMillan stated the City needs to be careful with COLA since it is a permanent raise hike. McMillan stated if COLA is not kept in check, it can get high and then cities get in a position where salaries take up a lot of the General Fund and not much money is left over for other items. McMillan stated she understands for a while the wages of union and non-union employees were kept the same. McMillan noted the City has kept the benefits the same both classes of employees,which is a good policy,but that she is a little concerned about the compounding wages. McMillan indicated she likes the hybrid approach proposed by Council Member Levang with the 1 percent pay raise and the lump sum increase,which helps keep the salary increases down. McMillan noted Orono cannot compete with the bigger cities and that they have to stay mindful of that. McMillan stated it is important that Orono's rates are comparable to other primarily residential cities Orono's size. McMillan stated in her view 2.5 percent is too big of an increase and that she would like to fmd some compromise. McMillan stated if the City starts doing 2, 3, or 4 percent increases on a regular basis,in the not-too-distant future the salaries will be pretty high. McMillan stated she would like a more moderate pay raise with a lump sum to further compensate the employees without increasing the pay ranges. McMillan opened the meeting up for public comment. There was no public comment on this item. Bremer stated at this point she trusts the due diligence that has been done by the City Administrator, which was done at the direction of the Council,and that they are talking about a minimal number of employees. Bremer noted they are talking about a difference of$7,400 between 2 percent and 2.5 percent. Bremer stated having been an employment lawyer for 20 years; she has never heard anybody say compounding in relation to a salary. Bremer stated the City does need to carefully look at their budget, but that in her view the City may be pennywise and pound foolish in this instance. Bremer noted the City Council approved on the Consent Agenda tonight five squad cars but yet they are spending tons of time nickeling and diming$7,400,which can send the wrong message. Bremer stated she would encourage the City Council to continue to be diligent in trying to save money in areas where they should,but that this is one of the areas the City Council has already taken the knife to for the last couple of years and that this is not an area where they should continue to do that. Page 19 of 26 MINUTES OF THE - ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'clock p.m. (22. 20I5 NON-UNIONEMPLOYEE COMPENSATIONADJIISTMENTS—RESOLUTIONNO. 6479, Continued) Bremer stated she would encourage the City Council approve the 2.5 percent increase with a pledge commitment on the part of the City Council to get assistance to analyze the appropriate pay brackets for each job and the competitive nature of the pay scale. Bremer stated if one of the concerns is that the pay ranges are getting out of line as compared to the rest of the market,the City Council should have that data. McMillan noted the City is not talking about cutting wages but rather stabilizing the wages going into the future. McMillan stated in her view Orono has the right mixture of employees but that they also need to do some other projects as the tax base grows that the citizens want the City to do that have been deferred. McMillan stated the budget is a balancing act and that it needs to be sustainable for the City going forward. Levang indicated she is in agreement with Mayor McMillan. Levang asked if a decision needs to be made tonight and what the ramifications would be if it is not approved tonight. Mattick noted typically the City's raises have taken effect January 1. Mattick stated the Attorney General has issued an opinion on retroactive payments and that a collective bargaining agreement can account for retroactive payxnents if the City is in the process of negotiating with the bargaining unions. Mattick stated the City does not have the same ability to do the retroactive payment with non-union employees and that the Attorney General has said that that payment essentially amounts to a bonus or a gift. Mattick stated if the Council is looking to have the rate go into effect January 1,the decision needs to be made tonight. Loftus stated what would happen on January 1 is the employees would actually revert to 2013 wages. The resolution adopted last year was explicit and said at the end of 2014 the lump sum goes away,which has been accommodated for in the budget. Loftus stated it would not be status quo come January 1 and that the employees would revert back to their 2013 wages. McMillan stated if there was a hybrid that totals 2.5 percent, she would be willing to consider that. Bremer suggested 1.5 percent COLA and 1 percent lump sum. Printup stated it would be a disservice to everybody if the Council did not approve something tonight. Levang stated what the Council is leaning towards is having a total of 2.5 percent but part of that would be a lump sum and part would be COLA. Loftus stated her preference would be that the 1.5 percent be the COLA since it would allow the 2014 wages to continue and not revert back to 2013 wages. Printup stated he is comfortable with that. Page 20 of 26 � MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'clock p.m. (22. 201 S NON-UNION EMPLOYEE COMPENSATION ADJiISTMENTS—RESOL UTION NO. 6479, Continued) Printup moved,Levang seconded,to establish the 2015 non-union employee compensation adjustments at 1.5 percent COLA and 1 percent lump sum payment,and Adopt RESOLUTION NO. 6479,a Resolution Approving Pay Plan Adjustments for Non-Union City Employees for 2015. VOTE: Ayes 3,Nays 1,Bremer Opposed,Cornick Abstained. 23. FIItST AMENDMENT TO EMPLOYMENT AGREEMENTS Loftus noted the Police Chief and City Administrator have employment contracts,which is not common for most non-union employees,but it is extremely common for like positions in other cities. Loftus stated she has received a request for full family medical,along with a salary comparison from area cities. Loftus noted the City has been working on this for a few months for both contracts and that it is up for consideration this evening. Loftus noted only HSA plans are offered in the City and that the amount of the deductible would be deposited directly into the employees' Health Care Savings Plan since the City does not offer a co-pay/Cadillac plan. Loftus noted this would be the first amendment to both contracts. Printup asked what would happen in the future 30 years from now and the City has new hires in these positions. Loftus stated the existing contracts would go away when a new city administrator or police chief is hired. Levang asked if past history would have any impact on the new contracts. Mattick stated the contracts are public documents and that any new hire would have access to them if they chose to look at them. Loflus noted the former city administrator had full family medical. Mattick stated the City Council is not legally bound to provide the same benefits and that it would be a newly negotiated contract. Printup stated he is uncomfortable with these amendments in light of the preceding conversation for non- union compensation and that he is not in favor of the amendments. Levang stated she is also struggling with it. Levang stated if you take the person out of the equation,in her view it would be difficult to explain why the Council is doing this. Cornick asked if other city administrators and other police chiefs have similar agreements. Loftus indicated they do. Dennis Walsh, 1354 Rest Point Road, stated this is a great time for the City to have a conversation about these kinds of payments. Walsh stated the City is talking about defined contribution type of plans versus open-ended kind of plans where the City could be on the hook for whatever it happens to be. Walsh stated he knows,based on what he pays his employees in terms of family and individual coverage,the City is definitely on the high end of that to begin with. Page 21 of 26 MINUTES OF THE • ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'clock p.m. (23. FIRST AMENDMENT TO EMPLOYMENT AGREEMENTS, Continued) Walsh indicated he looked up the statistics for family income. Walsh stated if the top 10 percent of family incomes are greater than$120,000 a year and the top 5 percent of family incomes are$153,000 a year, in his view the City is doing pretty good in terms of what they pay their employees. Walsh stated the City Council needs to get back to what Mayor McMillan said about Orono being a small city. Walsh noted Orono is not bound to do what everybody else does and that employee benefits that continue to grow is one reason why a lot of cities around the country went bankrupt. Walsh stated he does not want to see Orono find itself in that kind of position and that this is a conversation that needs to be had from a long-term perspective. Police Chief Farniok stated within the salary schedule that was provided to the Council,there are some examples where they have no cap for medical. Farniok stated currently the police chief of Loretto has 1500 hours where Orono's is capped at 900 as it relates to compensation. In addition, some of the salaries in other neighboring cities allow their police chiefs to have full medical or a higher benefit. Famiok stated the schedule shows that Orono's compensation and benefits are well behind some of the neighboring cities even though Orono is one of the larger police departments around Lake Minnetonka. Farniok stated a number of the other police chief positions also do not have as many responsibilities that he holds, such as director of emergency management. Farniok stated when you compare that to South Minnetonka, which has several contract cities and joint power agreements, Orono would be about equal with the package that has been presented tonight. McMillan stated one of the struggles she is having is with the deductible piece of it since the City has attempted to base the insurance on what is used. McMillan noted in the past the City got into a situation where they were paying more for a deductible than what was being used and that she is struggling with paying for that up front when it may not all be used. McMillan noted the City has also capped the single premium for other employees. McMillan stated the goal with the union contract was to increase the family insurance payment piece and that she is struggling with the deductible piece of the proposal,which is a benefit that nobody else has in the City. Printup stated dollar for dollar it comes out to$16,000,and based on the preceding drawn-out conversation about$7,400,he is not comfortable with it for a variety of reasons. Printup noted the City Council just received the information two weeks ago and that he would like a more thorough discussion on this next year rather than having two weeks to think about it. Bremer stated she is fine with that and that she understands the rationale. Bremer stated in her view the question is a philosophical question and that it is important and beneficial to all parties to know what the market rate is. Bremer noted previously the philosophy of the City was to be competitive in order to attract the top talent. Bremer noted the City ended up hiring these two candidates and that the City likely was able to negotiate a really good contract because it was done at a time when the economy was not in the best of shape. Bremer stated she would like to remind the Council that the past long-term city administrator had what is being proposed tonight and that it was relatively standard at that time. Page 22 of 26 � MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'ctock p.m. (23. FIRST AMENDMENT TO EMPLOYMENT AGREEMENTS, Continued) Bremer stated this has been done before in Orono but that it is a philosophical question. Bremer stated in her view Orono should be competitive and that they should compensate these individuals for who they are and what they bring to this role. Cornick stated everyone knows that insurance companies raise their premiums periodically,and asked what it would cost in 2016. Cornick asked whether the City can limit it in some respect in the future since that is kind of an unknown area going into the future. McMillan stated medical care has become expensive and that the City-paid premium part has increased over the years. McMillan stated that has been a good effort on the part of the City and that maybe that in itself is a good enough effort. Printup stated he is not comfortable or able to make a decision tonight when they are talking about $20,000 for compensation adjustments for two individuals and$15,000 for the amendments. Levang moved to table Item No.23,amendment to employment agreements,to the February City Council work session. McMillan stated in her view the City Council can discuss this at a future work session and that it does not necessarily need to be discussed in February. Mattick stated given the nature of the request,it would be preferable to have a set date for when it will be discussed again so it will not be so staff driven. Levang indicated she would prefer to discuss it at a work session. Printup stated he would prefer to discuss it during the budget talks for 2016 and that in his view the amendment has come too late this year. Levang indicated she would prefer to discuss it at a work session, and asked when the budget discussions typically start. Olson stated they typically start in late May,early June. Printup stated he does not want to give a false impression that the City Council is going to talk about this and make a decision in February. Bremer stated if the City Council is looking for cost of insurance and other variables, Staff should be directed to obtain that information. Levang stated she wants to be respectful to the City Administrator Loflus and Police Chief Farniok about not pushing this out too indefinitely. Levang indicated she would prefer that it put it on the February work session agenda and that the City Council can determine where they go from there. Levang stated in the mean time the City Council could ask the City Administrator for additional information. Levang stated the chart that was provided was helpful and the City Council could review that again. Page 23 of 26 MINUTES OF THE � ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'clock p.m. (23. FIRST AMENDMENT TO EMPLOYMENT AGREEMENTS, Continued) McMillan asked when the City typically reviews its health care plans. Loftus stated all the rates are set for January 1 and that the City has a four-year plan with Blue Cross. Olson stated it is a four-year contract and that this will be the third year. Loftus stated Logis will be going out for RFPs next year and that by mid-summer they should have a good idea of the response. Printup concurred that it is kind of an unknown number in future years. Levang stated her motion to table to the February work session still stands. Bremer seconded the above motion. VOTE: Ayes 4,Nays 0,Cornick Abstained. *24. PROPOSED 2015 OFFICIAL CALENDAR Bremer moved,Levang seconded,to approve the 2015 Orono Official Calendar. VOTE: Ayes 5, Nays 0. *25. 2014 INTERFLTND TRANSFERS Bremer moved,Levang seconded,to approve the transfers and loan payments as outlined in the 2014 Interfund Transfers and Loan Payment Schedule. VOTE: Ayes 5,Nays 0. *26. LICENSES AND PERMITS Annual Liquor Licenses Club On Sale and Sunday Liquor 1. Orono Liquor DB/A Narrows Saloon 3380 Shoreline Drive 2. Orono Golf Course Bremer moved,Levang seconded,to approve the above-listed licenses. VOTE: Ayes 5,Nays 0. *27. CLAIMSBILLS Bremer moved,Levang seconded,to approve payment of the All Funds Account. VOTE: Ayes 5, Nays 0. Page 24 of 26 � MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'clock p.m. (CITYADMINISTRTOR'S REPORT, Continued) Loftus stated she would like to run through some of the FEMA numbers associated with the flooding experienced this past summer. Loftus noted the City did receive funds from FEMA for the work that was performed in the amount of$28,000. The funds covered just the emergency work performed by the City during the 100-year flood event. Loftus noted Baldur Park Road experienced significant flooding and a sand berm was installed. Loftus stated a significant amount of time and effort was spent by City Staff on controlling the flooding. Loftus stated FEMA has what is called a force account,which is the City's equipment rate along with Staff's hourly rate. FEMA takes that dollar amount and then reviews the City's time sheets to determine how much time was spent on those efforts. FEMA then calculated that the City incurred approximately $28,000 in costs. Loftus noted the City did not actually incur much overtime in dealing with the flooding. Loftus stated the City also had contract work done to handle the flooding and that Bolton&Menk spent quite a bit of time working as well. Loftus indicated approximately$18,000 of those funds were placed into the City's equipment overlay fund,which was approved earlier tonight. At Council's direction, Staff looked at acquiring a high- volume pump since the local rental agencies were out of pumps. Loftus indicated the City spent$3,900 on a high-volume pump. Loftus stated Phase 2 of the FEMA reimbursement process included reimbursement for damage to culverts and roadways during the flooding. Loftus stated the City received notice that they would be eligible to receive reimbursement in the amount of$115,000. Staff compiled eight different sites for possible reimbursement and five sites were improved,including Starkey Road, Casco Point Road, Crestview Road, Baldur Park Road, and Stubbs Bay Road. Loftus stated reimbursable repairs to Starkey Road amounted to approximately$21,000. Casco Point's reimbursable costs will be determined once bids are received in the spring to repair the damaged pavement,and once the work is actually done, it will be submitted for reimbursement. Loftus stated Crestview Road had a culvert that was destroyed,which has essentially been repaired except for a final patch that will be completed in the spring. Stubbs Bay Road also had a failed culvert, which was approved for repair by the Council in August, and the City will be reimbursed$12,000 for that work. Loftus stated the City could be reimbursed$59,000 for repairs to Baldur Park Road. Loftus noted the City also received a petition from the residents to improve Baldur Park Road following the flooding. Loftus indicated the portion in yellow on the map is the part that sustained the most damage and qualifies for reimbursement. Loftus stated if the City were to do a complete reconstruction with full flood mitigation,the project would be over$200,000. Loftus indicated the$59,000 received from FEMA would only cover about 27 percent of the project costs. Loftus stated the City Council will receive from Staff a couple of different options that will be presented in January or February. Loflus noted there is an 18-month requirement from the declaration date so the project would need to be completed in 2015. Loftus stated she would also like to thank Staff for all the hard work they did in dealing with the flooding and that it was a really successful group effort. Page 25 of 26 MINUTES OF THE • ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'clock p.m. (CITYADMINISTRTOR'S REPORT, Continued) Cornick stated to his understanding a number of people were complaining about the flooding behind Lund's along Kelly Avenue and that he is curious why that is not included. Loftus stated according to FEMA,there was no sustained damage. Loftus stated the culverts in that area were clogged but that the area experienced no sink holes or permanent damage. Edwards stated a drainage study was recently conducted in the Kelly Avenue area and the drainage system in that area is significantly undersized for the amount of water that it needs to handle. Edwards indicated he is still finalizing that study with Bolton&Menk before bringing proposals to the City Council. Cornick asked if that would be a candidate for this funding. Edwards stated it would be difficult to say that this infrastructure was damaged by the flooding and would likely not be approved. Loftus stated there was also an incident on Olive Avenue and East Long Lake Road that did not qualify as well. Farniok stated FEMA has strict criteria on what qualifies for reimbursement and just the fact that there is water over the roadway does not mean it meets the criteria. Farniok stated FEMA looked at the wave action that constantly occurred on Baldur Park and that the flooding experienced on Kelly Avenue and East Long Lake Road did not undermine the pavement. Cornick asked if this would be a path for any homeowner that had a basement full of water. Farniok stated those individuals were given references and resources in order to contact the state for anything that was not covered by insurance. Loftus stated in some of the surrounding cities that experienced sewer backups, some of those claims were denied because the property owners had insurance. Loftus stated the private property owners were given contact information to pursue a claim. CITY ATTORNEY'S REPORT Mattick stated he had nothing to report. ADJOURNMENT Bremer moved,Levang seconded,to adjourn the Orono City Council meeting at 9:35 p.m. VOTE: Ayes 5,Nays 0. ATTEST Diane Tiegs,City Clerk Lili Tod McMillan,Mayor Page 26 of 26 • �. CO�NCIL MEETING J�N 12 20 i 5 REQUEST FOR COUNCIL ACTION ��Ty pF ORONO DATE: January 12, 2015 ITEM NO: Department Approval:� Administrator Reviewed: Agenda Section: Name Adam Edwards Public Works Director/ Title Public Works Director/City Engineer City Engineer's Report Item Description: Green Trees Road Sanitary S r Extension—Assessment Hearing List of Exhibits A- Assessment Role B- Assessment Resolution As requested in a petition to the City Council in 2013, a feasibility study was prepared to evaluate the feasibility of providing the properties on Green Trees Road with municipal sewer service. The total cost of the project was estimated to be $123,647, which equated to $20,608 per unit. Based on the petition, the City has completed construction of a sanitary sewer main and service stubs. The total cost of the project has been calculated to be $100,587.50, which equates to $16,764.58 per unit. Assessment agreements were prepared for each property and five of the six have been signed and returned to the City. The only agreement that has not been signed and returned is for 1485 Green Trees Road. Since the project was approved with the intent of assessing all of the project costs to the benefiting properties, a public hearing has been scheduled for January 12`h to accept public comment and consider adopting the attached assessment role. The proposed assessments are for a ten year term with an interest rate of 4.5%. COUNCIL ACTION REQUESTED: Adoption of the attached resolution declaring the cost to be assessed and ordering the preparation of the proposed assessment for the Green Trees Road Sanitary Sewer Extension Project. FINAL ASSESSMENT ROLE t GREEN TREES ROAD SANITARY SEWER EXTENSION CITY OF ORONO,MINNESOTA SEPTEMBER 26,2014 Pr°P•�• Owner�s) Taxpa er Address P.I.O. Total Assessment 1 lohannes MaHiEM$(Ylel Gfiie Thor id$5 GaeeYl'7Fee51tmad.Way2ata N1N 55391 11-117-23-23-0p11 SZg�`�q 2 lames T.&Judith l.Brass 1495 Green Trees Road,Wayzata MN 55391 11-117-23-23-0012 516,764.58 3 Rodney&Barbara�Burw�ll 1100 MpfsUC�Rtaatl,Wayzata MN 55391 11-iii-23-23-0013 $i�,S64. 4 Oorance D.&M.L Ryerse 1520 Green Trees Road,Wayzata MN 55391 i1-117-23-23-0014 $16,764.58 5 G.M.Danko&N.ROaeko Scott&lenpiFerStevenson i510Grepn,�'#�slteaa,WayzataMN55391 11-117-23-33-W15 ly,7gq,'� 6 Susan 1.Platou 1480 Green Trees Road,Wayzata MN 55391 11-117-23-23-0016 5 516,764.58 Total Pro�eR Cost= 5100,587.50 Interest Rate= 4.50% 7erm= 10.vears • � � �O�V� C ITY OF ORONO � RESOLUTION OF THE CITY COUNCIL �� G`� t'�kFs x o��. N O. A RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT FOR THE GREEN TREES ROAD SANITARY SEWER EXTENSION PRO.TECT WHEREAS, estimated costs have been calculated for the Green Trees Road Sanitary Sewer Extension Project,and WHEREAS,the City of Orono has prepared the necessary feasibility study, plans and specifications, and has received bids for the proposed improvements,and WHEREAS, the estimated cost for such improvements is $100,587.50, which includes construction and soft costs. NOW THEREFORE,BE IT RESOLVED,by the City Council of Orono, Minnesota: 1. The portion of the cost of such improvement to be paid by the city is hereby declared to be $0 and the portion of the cost to be assessed against benefited property owners is declared to be $100,587.50. 2. Assessments shall be payable in equal annual installments extending over a period of 10 years with the first of the installments to be payable the first Monday in January 2015, and shall bear interest at the rate of 4.5%per the annum from the date of the adoption of the assessment resolution. 3. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and shall file a copy of such proposed assessment in her office for public inspection. 4. The City Clerk shall upon the completion of such proposed assessment,notify the Council thereof. Adopted by the City Council of the City of Orono,Minnesota at a regular meeting held January 2, 2015. Approved: Lili Tod McMillan, Mayor Attest: Diane Tiegs, City Clerk WAYL4TA BLVD W �Ot�T� � � . :,' y�. . 0 . �7'FESH��� Legend Railroad Z � City Limits UlS�H�NOj12 p� ❑ Parcels(11-1-2014) � m J Q � Woodhaven Dr V ? 0 3 J � o` = 3 3 �= � � � W m � Y c'� � O o � Q � z z C� _ � —� � WATERTOWN RD o N � � N m � m G Thoroughbred Le y � �" —1 y 0 Z � m3 Devin.La Colin Dr 3 � Q � m � J v Lan9�jew ��r �UCE�LINE TR 0 1-12-2015 � Council Meeting ����: This dnwmg�s neither a legalty recorded map nor a survey and�s not mtended to be used as one This drawing�s a compilation of records,intormatbn,and data 0 851 FeEt looted in various aty,county,and sWte ofMas,and other murces affeRing the arca shown,and is to 6e used for reference Durpases only The Ciry of Orono�s not �Bolton&Menk,Inc-Web GIS 1/9/2015 1:14 PM rcnnnahln fnr anv marcuran�c hwr�m mntainM A , COUNCIL MEETING JAN 12 2015 REQUEST FOR COUNCIL ACTION ��TV QF ORONO �_— Date: 7 January 2015 Item No� Department Approval: Administrator Approval: Agenda Section: Name: Melanie Curtis�,,� /, Title: Planner W��� Item Description: Casey&Jill Hoehn—2325 nd I Cove Ln—Encroachment Issue List of Exhibits: Exhibit A. Request from Property Owner with Attachments(photos) Exhibit B. As-Built Surveys Exhibit C. City Engineer As-Built Survey Review Comments Exhibit D. Building Permit Survey Exhibit E. MCWD Memo—11/24/14 Exhibit F. Retaining Wall Engineer Letter-09/19/14 Exhibit G. Glendale Cove Plat (Partial) Exhibit H. Glendale Cove Plat with Wetlands&Wetland Buffer ldentified Exhibit I. Flowage&Conservation Easement—City Exhibit J. Wetland Buffer Declaration&Amended Declaration—MCWD Summary: A building permit for the new home was issued in September 2013; a temporary Certi�cate of Occupancy to allow Casey & Jill Hoehn, the property owners, to move into the finished structure was issued in January 2014. The City-approved site plan (09/12/13)associated with the permit included one proposed retaining wall near the west side of the home. When the final as-built survey was submitted on August 19, 2014 to close out the permit and issue a Certificate of Occupancy it was noted that 3 additional walls around the home. One wall extending the width of the property was constructed within the wetland buffer and the drainage& utility easement had been constructed without City review or approval. Typically landscape features (i.e. patios, walls, etc) which vary from the permit-approved landscape plan should have City approval and a Zoning Permit; in this case a Zoning Permit was not requested. An additional wall was constructed on the west side of the home which exceeds 4-feet in height. Consulting Engineer Bob Bean observed this wall in the field and indicates in the attached 08/28/14 comment memo that an engineered design is required; a building permit is also required due to the height. The wetland buffer area is covered by a City conservation & flowage easement and a MCWD wetland buffer declaration. Both documents are attached and reflect a prohibition of the construction of structures within the wetland buffer. Resolution of this matter would be for the wall located within the drainage and utility easement/conservation easement to be removed. Staff met with the property owners and MCWD staff on November 7th to discuss resolution to the encroachment violation and the final Certificate of Occupancy, which continues to be withheld until the issues are resolved. Following that meeting the applicants made a formal request for an encroachment agreement. Staff Recommendation Staff is agreeable to allowing all or some of the retaining wall within the easement area to remain subject to the requirement that the property owners enter into an encroachment agreement with the City. The encroachment agreement would allow the City to require the property owner to remove the encroachments if * 7 Jan 2015 , 2325 Glendale Cove Ln Page 2 of 2 the encroachments become an issue in the future. If the wall remains, the property owners should comply with the requirements of the MCWD regarding establishment of native buffer vegetation. The property owners have provided a statement from a structural engineer regarding the wall exceeding 4- feet in height on the west side of the home as requested (Exhibit F). The property owners should apply for zoning and building permits, and pay the after-the-fact fees to address the walls constructed that were not shown on the approved building permit survey. If the Council determines it to be appropriate, the City Attorney can draft an encroachment agreement for consideration at a subsequent meeting. COUNCIL ACTION REQUESTED Council should provide direction to staff regarding an encroachment agreement to allow the retaining wall encroachments to remain. Jill and Casey Hoehn 2325 Glendale Cove Lane Orono,MN 55356 November 13,2014 Melanie Curtis 2750 Kelley Parkway Orono,MN 55356 Dear Ms. Curtis— This letter is in response to our recent meeting on November 7, 2014 as well as the original letter we received dated September 15, 2014. The letter requested that we remove a boulder wall we recently built as part of our landscaping in late August. According to City documents, the wall is within a City designated Drainage and Utility Easement area, and also within portions of a Wetland Buffer Replacement and Wetland Buffer area. Backsround• We knew a portion of our property was up against or within a wetland buffer. Therefore, before putting together a landscaping plan or beginning any landscaping, we proactively inquired about who we needed to talk with. Under the advice of our Project Manager, we were directed to seek out the Minnehaha Creek Watershed District (MCWD) for answers and approvals on what our landscaping options and boundaries could be. Our communication/interaction with the MCWD started on June 30th (which we did in-person at their offices in Minnetonka). In that initial interaction, we simply validated that they were the appropriate and governing agency to be speaking with given the involvement of the wetland buffer areas on our property. They acknowledged that they were. With that information,we then told them that we were seeking their input to determine what our landscaping options and boundaries could be. We provided them with our Grading Plan Site Copy and discussed the locations of the two silt fences present on the property. We also shared with them the severe grade challenges that our backyard presented, and the recommendation of our landscaper that a retaining wall would be the most effective landscaping alternative to address erosion concerns if that was decided to be an allowable option. Over the next 12 days, we had no less than 7 interactions with the MCWD. Within that timeframe they came out on a couple occasions to conduct site visits on our property,taking pictures and(we assumed) measurements as well. Ultimately they gave us the verbal go ahead to start our landscaping and said we were able to landscape anything inside the silt fence that ran along the vegetation/tree line (which included the option to construct a retaining wall if desired). Over the 12 day period (June 30—July 11) in the interactions with the MCWD, there was no mention of the absence of wetland delineation marker signs, nor a map provided highlighting the buffer areas/locations or a suggestion made that we also needed to contact the City. All of these items we learned about only after the fact in the aforementioned letter from the City. Working under what we believed to be the appropriate jurisdiction approval,we began our landscaping. As part of the landscaping plan, after much consideration simply from a cost perspective, we did decide to include a retaining wall as part of that. Although the wall was a substantial cost (accounting for well over half of the money we spent with our landscaping), we knew it was a long-term investment and ultimately necessary to address and mitigate continuous erosion concerns over time given the severe grade of the area and ultimately ensure the integrity of the surrounding wetland. In construction of the wall and related landscaping items, we were meticulous in our efforts to make sure all work was done inside the silt fence designated by the MCWD as our'boundary'for landscaping with minimal impact on trees and surrounding vegetation. We also specifically chose to use natural boulders vs. manufactured block, railroad ties or other non-natural materials in an effort again to help the natural integrity of the surrounding area. In summary, we hope that the included background and information, subsequent Appendices and corresponding pictures help convey the fact that our actions and the work we did was with genuine and the best of intensions. This is the first house either my wife or I have owned. We moved to Orono to raise our family based on the reputation of the education system and desire to be part of a smaller and tighter knit community. Our goal was to make our yard as functional as possible while addressing the steep grade within the parameters given by the MCWD, while making a concerted effort to protect the trees and surrounding natural/wetland areas as well. We believe overall that the wall improves the site, serving as delineator better protecting the integrity of the surrounding Wetland Buffer and Buffer Replacement areas. We truly look at this as our 'forever house' and upon moving into our home in February,all of the improvements or things we have done have been with that mindset. Recommendation: Given the background and sincere intent of our actions, we are asking for approval of a Conditional Use Permit or Encroachment Agreement for the wall, for which we are willing to pay any related Permit Application Fees. We will also work with the MCWD on a cost effective compromise with seeding natural grasses and vegetation in agreed upon locations within the Wetland Buffer and Buffer Replacement areas as well as explore other alternatives to help improve these areas such as buckthorn removal,etc. Thank you for your time and consideration. Jill and Casey Hoehn Appendices• Appendix A— Map provided by the City illustrating the approximate location of the wall Appendix 8— Using the Wetland Buffer map provided by the City,we illustrated the approximate location of the wall on this map for reference (to help convey the minimal impact of the wall into the overall Buffer and Buffer Replacement areas). Also,according to the Title Documents for our property,the required Wetland Buffer required is 25 feet (vs.the 35 feet listed on this map). So,taking into account 25 feet, and doing a measurement from the closest part of the wall to the wetland boundary delineation flags, there is still a 22 foot buffer. We've also illustrated this(approximately)as well in red on the map. Appendix C— This is email correspondence with a representative at the MCWD responding to the email we sent upon receiving communication from the City asking us to remove the wall including corresponding pictures. We were asking that they verify and confirm to the City the permission and boundaries that they initially gave to us before constructing the wall. In this communication, the MCWD confirms location of the wall to be outside the buffer area and within the boundary they approved (the silt fence along the vegetation/tree line) as well as acknowledge the wall is necessary to protect the upland from future soil erosion into the wetland buffer area. 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' ' `• ......... s� , � . , , ,C� �r � en�' n: � °- > � ` � �� � 1�37Q+ �• � �` � �`� �hl�,(1�'� �� j 16060 - S RY.� � � ��rl l�►� 'I•i tl � `,. I • r/ hry MH 4 r•._ �,� � �� ; � INV=991.0 � �,; v }� L,:. '�. ` ___ ��,�-_`'� .='$rsw. � � _4 ' �(� `r � +r�+I ♦� `��r���� � � ; � �! �� �• � �, ; „-� H .- _ _ .- " -� - ~ S' � � � � � �t S � � '�' � � �5��� � �` � �t` r' � i � R=� �8�. � � ' �� . � . � � 1 � � � • �� � � � � / � � . -- '�� } � 16270+- ,� j I : ,' _ � � � rn Z v _ x � Hoehn, Casey Subject: RE: Hoehn-2325 Glendale Cove Lane From: Joey Handtrnann f ailto:JHandtmannCalminnehahacreek.oral Sent: Friday, September 05, 2014 1:54 PM To: Hoehn, Casey Cc: JhoennCa�tcfbank.com Subject: RE: Hcehn -2325 Glendale Cove Lane Casey&1i11, Thanks so much for sending these photo,s over.They reaily help to show that your retaining wall appears to be outside of the buffer, as well as ecologically necessary to protect the upland from excessive erosion due to the steep grade. I'm going to stop by Monday morning to take a few distance measurements to make sure the work was done outside of the buffer offset and keep you posted with the results. As always, if you have any questions or concerns, please feel free to give me a call or shoot me an email. Thanks! Joey Handtmann District Representative Minnehaha Creek Watershed District 15320 Minnetonka Boulevard Minnetonka, MN 55345 Direct: (952) 641-4517 Main Office: (952)471-0590 Fax:952-471-0682 www.minnehahacreek.o�� � .—.... MINNEMAMA CREEK WATERSHED DISTRICT From: Hoehn,Casey[mailto:choehn@teksvstems.com] Sent:Thursday,September 04,2014 5:00 PM To: Permitting Cc:Hoehn,Jill (JHoehn@tcfbank.com) Subject: Hoehn-2325 Glendale Cove Lane Good evening! i Just to follow-up from my brief ineeting with Joey on Wednesday, please find a few pictures{before and after)of the ' area that the City of Orono was referring to that has part of our boulder wall in it that is within the buffer area (southwest corner of the property). • Photo#1—showing the southwest area of the property before(also showing the location of the silt fence along the wood line) • Photo#2—showing the same area after(that the boulders are inside where the fence was) • Photo#3—basically same picture as#2,just showing the transition from the larger wall this area • Photo#4—Also wanted to include this'before'photo as I think it is a good illustration of the severity of the grading/elevation challenges we had to address with our landscaping plan I had proactively reached out to the Minnehaha Creek Watershed District before starting any of our landscaping as my wife and I knew that some of our backyard was likely up against or potentially in the buffer area and wanted to make sure we had checked with the appropriate jtarisdiction to ensure we didn't do anything we weren't supposed to. Through conversations with the MCWD,we were told we would be able to landscape anything inside the silt fence {which essentially ran along the border of our yard/property). So,staying inside the fence area and trying to not impact any current trees on the property as well(also by the recommendation of our landscape architect due to the severe grade and potential impact to continuous washout of soil),we constructed a boulder wall to help alleviate this. The one tier boulder area in the southwest corner of the property(which is the area of concern)was constructed inside the silt fence as well and was a way to transition from the grade above to a lower grade keeping in mind slope/drainage as weil as keeping a barrier in place to stop the soil from e�osion and washing out into the wetland and wetland buffer area. Thank you for your help,please let us know if there's anything else we could provide or do! Casey and Jill Hoehn 320-282-2579 This electronic mail (including any attachments) may contain information that is privileged, confidential, and/or otherwise protected from disclosure to anyone other than its intended recipient(s). Any dissemination or use of this electronic mail or its contents (including any attachments) by persons other than the intended recipient(s) is strictly prohibited. If you have received this message in error, please notify us immediately by reply e-mail so that we may correct our intemal records. Please then delete the original message (including any attachments) in its entirety. Thank you. This electronic mail(including any attachments)may contain information that is privileged, confidential, and/or otherwise protecc�ed from disdosure to anyone other than its i rrterxled recipient(s). Any disyemi nati on or use of this el ectroni c mai I or its oontents(i nd udi ng any attachments) by persons otF�er than the i rttended reci pi ent(s) is stridly prohi bited. If you have reoeived this message i n error, pl ease notify us i mmediately by repl y e-mai 1 so that we may oorrect our i r�ternal rec�ds. Please then del ete the origi nal mes�ge(i nd udi ng any attachma�ts) i n i ts enti rety. Thank yaa. z . u t , , ,� . * , 1 `' ' +�''.�„� �" � ,� � .�.. �� �, � �. '``� �,�,� �. 'x�� �,� �I��� �+W� �,q� ,.� ; . '� - �� ; �� J,w �� ,,, c, • �, - ,� _ , � _. -. s �;,� : , -:� � . ��. � �.z ,. �'e �� t �� ' . ..., - � ' ti �, .�- '��' , ��+^„���� ._. S � , �y�1�M� . ., ' �..,.. � , .�,��.� ,� � � .. � � ,, �.x� ' �1 . � �" � �*, a :<5 ,. .�.,��,��ml� .�i� , . � • �r.� ' Yl�t .. ..Y . .. . . .�4 `'� . . *~ k .. ' ,�,�„�, S.. • �. ' � F . r•, ���l��' , • �.� ` " .� �� ."+�.�' .• l ' �.�._Yx ,. •� .. . i4 . . 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' - - - - - - -- - -- --- - - ��� - - - -- -- - �- - - -- - - �/� -� - - --- �_._ _ .�_.- -- - - � LEGEND REVISIONS �,� a».�.,�«� i �„ � DENOTES SANITARY MANHOLE n� DENOTES WETLAND BUFFER o �g NEVISED F.A,R. �� 30 15 0 15 30 60 � DENOTES ITYDRANT � - � �� '' SCALE IN FEET O DENOTES CATCH BASIN ` � � � � � � DENOTES STORM MANHQIE ` / -' `� J�,�� GLE DALE ` �` � � � DENOTES STORM APRON CC► E LN. � _' � � p DENOTES SET IRON MONUMENT � U � ' � � DENOTES FOUND IRON MONUMENT Z ' BENGFtALViKA � �S`9, ���_��q� f x 000 0 DENOTES EXISTING ELEVATION �� � �'�� �, ` � ��so s I4 s ~�'`} (000.0) DENOTES PROPOSED ELEVATION ? � �• �A ,��`'r a, � .S? f�-OQ � ` �— DENOTES DtRECTION OF SURFACE DRAINAGE NORTH {� � � Q � x�1 ���� t��` � . pO ��> >�,� / ` ��� � DEfVOTES SANITARY SEWER SERVICE ELEVATtON � � � \ �1� �4�� +� �, �, 4r � TRAN DENOTES TRANSFORMER TB DENOTES TELEPHONE BOX m 3 ` .l�e� * � �4y1 ,� Jfj` ` � , � � —___ ' < •Di�' ` +Qt � t - DENOTES EXISTING CONTOUR DENOTES PROPOSED CONTOUR � � � ��j � � ^Q- o •l0os.e o ` � ' �'____\ +�;�� 10065 = m � +,� '�oe.v � �� ` ` NO� F,,, � r \ � �¢1� p k � 1.)EXISTING UTILITIES SHOWN ARE SHOWN IN AN APPROXiMATE WAY ONLY. Q y � �`9 � t � - 3 Q •r�� � �� � THE CONTRACTOR SliALL DETERMINE THE EXACT LOCATION OF ANY AND (f� $ �b � � �• � A L L E X I S T I N G U T I L I T I E S B E F O R E C O M M E NCING WORK. HE AGREES TO BE ��� ��� I �* �..� 7� ,' ��Q 1 �!���i�a ,? � �? �_,,, pp�� � _,,� FULLY RESPONSIBLE FOR ANY AND ALL DAMAGES ARISING OUT OF HIS �.�d� �� � 1 � �\l�]�.''�!�� � � ry • �i�q�'�rj, � FAtLURE TO EXACTLY LOCATE AND PRESERVE ANY AND ALL EXISTING ' r.? � � g � `� �� �`''� UTII.ITIES. a� 4 ` _ \ � � ��3�S�0�/P '� _'�° 'oo�.� Z d�` `�'�� � ��� � � '� ��� 1 s � � ` 2.)MUST MAINTAIN A MINIMUM 2%SLOPE GRADIENT TO ACCOMMODATE �'��+y �'� � ''- 'v ��/" ��; � �� � O � O j POSITIVE DRAINAGE. '� oE�• �,, x �� , �7 � � �� � NN /'� � , -_`"' �►� - ` �` � �1s � � � �'� ` 3.)ALL OFFSET tRONS ARE MEASURED TO HUNDREDTHS OF A FOOT AND ,� tiy� � p ��� '` � --'� �/ CAN BE USED AS BENCHMARKS. -!' '�` 94�1 7�� ��� � �Q'" p � _ ` s,d, �aa�.e � S; b' .+ � �" �G�� �Q!'� �,�� � y, � NO PURPOR TO SHOW EXACTLYO OW THE DRI WAY SHAL BE BUlET. W O j� }. � ��' r �� �� � � � 5.)A TITLE OPtN10N WAS NOT FURNISHED TO THE SURVEYOR. � � w � � ".� � ,�-'" � LLI O � ��.�,' _ _�� 6.}PROPOSED GRADES SHOWN ADJACENT TO BUILDINC�FOUNOATION � � � � Z � --- _: __ - � 9� R E F E R S T O T O P O F B W C K D i R T. � � O , � ��� � ' �..*'� � ' _ +2 - � I •�i'7.'1 r' r O W W O Z ` �� "` ^-�- —�. � ._.._ �_ � � _ i 7.)BENCHMARK: � � '� MNDOT GEODETIC STATION#81489-MONUMENT IN BRIDGE SIDEWALK IN W Q Q � O ti � � .., �.y�,y`�� � SOUTHEAST CORNER OF WILLOW DRIVE. Q W W Z � �t �''� •O�b C U � �' w O -�.... �... ...� �� ..... ELEVATION=1012.81 {NAVD88} � a z C7 0 N89'21'00"W 167�25 � � � � N � �i� I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT REPRESENTATION W `�� OF A SURVEY OF THE BOUNDARIES OF: (� \ SETBACKS LOT fi,BLOCK 1,GLENDALE COVE,ACCORDINC TO THE RECORDED PLAT MIN.FRONT YARD SETBACK=30' OFFSET 1RONS HARDCOVER FLQOR AREA RATIO THEREOF,HENNEPIN COUNTY,MINNESOTA MIN.SIDE YARD SETBACK=10',10' ELEVATIONS ARE TO TNE TOP OF PlPE LOT AREA= 17,374 S.F. LOWER LEVEL=1430 S.F. AND THE PROPOSED BUILDING TO BE CONSTRUCTED AND OTHER MIN.REAR YARD SETBACK=30' OS#1 =1003 51 OS#3=998 22 HOUSE AREA=2,388 S.F. MAIN FLOOR=1441 S.F. IMPROVEMENTS AS PROVIDED TO ME THIS 16TH DAY OF AUGUST,2013. ��W�CHECK DEVELOPMENT PLAN DATA—WO os�z=,00s.,3 OS#4=996 fit DRIVEWAY AREA=903 S.F. UPPER LEVEL=2062 S.F. ���BQ SIDEWALK AREA=88 S.F. GARAGE=947 S.F. DATE GARAGE FLOOR ELEVATION =1005.5 gqSEMENT �STOOP AREA=222 S.F. TOTAL=5.880 S.F. , 07-31-13 BASEMENT FLOOR ELEVATION -��'� TOTAL PERIMETER AT OR BOOKiPAGE PROPOSED ELEVATIONS UNDER 1002.1 FOOT CONTOUR=86.5 S.F. T07AL IMPERVIOUS AREA=3,607 S.F. TOTAL LOT AREA�17,374 S.F. R�CEIVED Nq PROPOSED GARAGE FLOOR ELEVATION =1006.1 TOTAL PERIMETER =172 S.F. JOB N0. PROPOSED TOP OF FOUNDATION ELEVATION=10oS.4 COVERAGE= 20.7°io F.A.R._.34 David B. Pembe�ton, Licensed Land Surveyor AUG 19 2 014 31202-138 PROPOSED BASEMENT FLOOR ELEVATION =997.7 COVERAGE= 50.3°io Minnesota License No. 40344 �w�.nu�nE CITY O�ORONO CERT 31202-138 - ^ - - . . • --- - - ---- - --- ---- LEGEND � RevisioNs ' � � DENOTES SANITARY MANHOLE � DENOTES WETLAND BUFFER HEV19EDfA.R 30 15 0 15 30 6Q � DENOTES ITYDRANT SC,�LE IN FEET O DENOTES CATCH BASIN ` / �� f V LE • �!'�LI.� �! � DENOTES STORM MANHOLE ` � 1 Q DENOTES STORM APRON GC) E LN. � _' f � p DENOTES SET IRON MONUMENT � g � � � � � DENOTES FOUND IRON MONUMENT Z � � • ��9. �� x 000 0 DENOTES EXISTING ELEVATION �' � � � Th6�lEGEK=fd019.05 � I� �' � , ,` � � ���� � ` � s SQ�I4♦ �`1 �000.0) DEPiOTES PROPOSED ELEVATION � ,� y�' .1� ?�6, O � � < ` �— DENOTES DIRECTION OF SURFACE DRAINAGE NORTH (� � �. �� ; � � r J � � �.�4 ; � Q� �? ��y,� /` � �� � DENOTES SANITARY SEWER SERVICE ELEVATION � � � y . '���C''„�'' , < i �1 � �, � Qt � TRAN DENOTES TRANSFORMER TB DENOTES TELEPHONE BOX � � � 4 ` o��'� • �' ` ��'''�' ' '� � -�' ---- - - W � . I �hG �� ��! � !o ���d ` - DENOTES EXISTING CONTOUR DENOTES PROPOSED CONTOUR � & ` :� '\ �)000.� ��" 1006.5 /� = m \ � �►` � , �. � � � ,,.? R�, / � NO,TES: �" � � \` �\1�_,,�,��y 7 a t 1.)EXISTING UTILITIES SHOWN ARE SHOWN IN AN APPROXiMATE WAY ONLY. Q y �`p rtr"+1�� 3Q S��.,Y i �� ""' THE CONTRACTOR SHALL DETERMINE THE EXACT LOCATION OF ANY AND (f� $ � , � .v ALL EXISTING UTILITIES BEFORE COMMENCING WORK. HE AGREES TO BE ( �'� �,.�� � S'Q 1� � �.? � �• � � .,_ ��� � � FULLY RESPONSIBLE FOR ANY AND ALL DAMAGES ARISING OUT OF HtS {d� �,� � * � � ��� �*'� • �1� FAILURE TO EXACTLY LOCATE AND PRESERVE ANY AND ALL EXISTING p'�` �'� � «� �� `4 rQ� ti j , C UTILITIES. « � � w � .0 � � I � ` \ �3?s'�Lk � � ?0 �004.0 �" � �s `�\ � �f � � � � 2.)MUST MAINTAIN A MINIMUM 2%SLOPE GRADIENT TO ACCOMMODATE ��+,y� ��"� \ � � �� O � � Q POSITIVE DRAINAGE. � oti$ �i` � � �� ` '\ /�j� �l`S � -� ,�'� ' 3.)ALL OFFSET IRONS ARE MEASURED TO HUNDREDTNS OF A FOOT AND �7� � p � " � � �t• -+°�/'� CAN BE USED AS BENCHMARKS. lOLt Q�` 4?� � � 4 � ��` Q�,\� ��� �'� �' � 4.)THE PROPOSED DRIVEWAY SHOWN IS CONCEPTUAL ONLY AND DOES p �'�` � -`�'1'""� �+ ,�� � � NOT PURPORT TO SHOW EXACTLY HOW THE DRIVEWAY SHALL BE BUILT. }. O � �\�`/ -'' � �"� LU �O � �y�,� � � ' � 5.�A TITLE OPIPIiON WAS NOT FURNISHED TO THE SURVEYOR. � � w � � --' ,r � � w � O � �, �� 6.)PROPOSED GRADES SHOWN ADJACENT TO BUILDING FOUNDATION � � W � � �-" — REFERS TO TOP OF BiACK DIRT. � p O o z 0 � `�. �` ��"*-84i1L� �'� !07'! � I �9Y7.Z � " -^ O o = V � Z \ ` " -�- -- -- �— — -- .� i 7J BENCHMARK: W � w z � � � "� MNDOT GEODETIC STATION#81489-MONUMENT IN BRIDGE SIDEWALK IN Q Q � �� � � .,,, �'�w�„�`�'� � ' SOUTHEAST CORNER OF WILLOW DRIVE. Q � W Z � w 0 � � �A ELEVATION=1012.81 (NAVD88) � a' Z t� p �� �..� r �..� ��w. N89'21'00"iM 167�25 �` � � � N � �� I HEREBY CERTIFY THAT THIS IS A TRUE AND CARRECT REPRESENTATION OF A SURVEY OF THE BOUNDARIES OF: U \ SETBACKS LOT 6,BLOCK 1,GLENDALE COVE,ACCORDING TO THE RECORDED PLAT MIN.FRONTYARD SETBACK=30� OFFSET 1RONS HARDCOVER FLOOR AREA RATIO THEREOF,HENNEPIN COUNTY,MINNESOTA MIN.SIDE YARD SETBACK=10',10' ELEVATIONS ARE TO THE TOP OF PIPE LOT AREA= 17,374 S.F. LOWER LEVEL=1430 S.F. AND TNE PROPOSED BUILDING TO BE CONSTRUCTED AND OTHER DRAW/CHECK MIN.REAR YARD SETBACK=30' OS tFi=1003.51 OS#3=998 22 HOUSE AREA=2,3B6 S.F. MAIN FLOOR=1441 S.F. IMPROVEMENTS AS PROVIDED TO ME THIS 16TH DAY OF AUGUST,2013. OS#2=1005.13 os na=sss.s� DRIVEWAY AREA=903 S.F. UPPER LEVEL�2062 S.F. M1VK/DBP DEVELOPMENT PLAN DATA-WO SIDEWALK AREA=88 S.F. ���G�,=947 S.F. DATE GARAGE FLOOR ELEVATION =1005.5 gASEMENT STOO�AR,EA=222 S.F. TOTAL=5,880 . .FS � 07-39-13 BASEMENT FLOOR ELEVATION =997.0 TOTAL PERIMETER AT OR BOOK/PAGE PROPOSED ELEVATIONS UNDER 1�2.1 FOOT CONTOUR=86.5 S.F. TOYAL IMPERVIOUS AREA=3,601 S.F. TOTAL LOT AREA=17,374 S.F. RECEII/�D NA PROPOSED GARAGE FLOOR ELEVATION =1006.1 TOTAL PERIMETER =172 S.F. JOB NO. PROPOSED TOP OF FOUNDATIQN ELEVATION=1006.4 COVERAGE= 20.7% F.A.R._.34 David B. Pemberton, Licensed Land Surveyor AUG 19 2014 31202-138 PROPOSED BASEMENT FLOOR ELEVATION =897.7 COVERAGE= 50.3�o Minnesota License No. 40344 DWG.NAME CI'fY OF ORONO CERT 31202-138 0�G �,.Inu�inln /�.... 1 i��.n / rl n12 _�l1G�� . Melanie Curtis From: Robert Bean [bobbe@bolton-menk.com] Sent: Thursday, August 28, 2014 3:33 PM To: Christine Mattson Cc: Andrew Mack; Melanie Curtis; David P. Martini; Brian Simmons Subject: 2013-00858 -2325 Glendale Cove Lane Christine, I performed a site inspection regarding the Asbuilt Survey for Glendale Cove lane on 8/26/14. Following are my comments for your consideration: 1. A retaining wall on the southwest side of the property was constructed within a Drainage and Utility easement. An encroachment agreement should be submitted for this wall. 2. A retaining wall on the west side of the house is over 4' in height. Walls 4'or greater in height should be designed by a Professional Engineer, and plans submitted for review and approval. Verification from a licensed Professional Engineer should be submitted stating the wall was constructed per industry standards and the design meets required factor of safety margins. If you have any questions or comments, please contact me to discuss. Thanks, Robert E. Bean,Jr,P.E. LEED Green Assoc. Water Resources Engineer Bolton &Menk, Inc. Consulting Engineers&Sunreyors 2638 Shadow Lane,Suite 200 Chaska, MN 55318 P:(952)448-8838,ext 2892 F:(952)448-8805 email: bobbe@bolton-menk.com www.bolton-menk.com This email has been scanned by the Symantec Email Security.cloud service. For more information please visit http://www.svmanteccloud.com 1 � ' �Zot�Pian#�r:�w �E_N p �vtsrow.s ����: �I ^ � DENOTES SANITARY MANHOLE REC��VED 3t3 15 0 15 30 6O � FAk DENOTES ITYDRANT SEP ' 6 2013 ���o����NS�56�f10� SCALE IN FEET ❑ DENOTES CATCH BASIN � ��'(Y OF ORONO ��l� ' �LE � DALE ` � DENOTES STORM MANHOLE �' 'Y` � ` � DENOTES STORM APRON � CO E LN. ,� � ��o _' � ' t p DENOTES SET IRON MONUMENT S� �GRADING P'.ANO � � � � DENOTES FOUND IRON MONUMENT NORTH Z � .A ' �S�Q' � x 000.0 DENOTES EXISTING ELEVATION W APPROVED� VISIONS ��w��o �.o��, � �'.�46� 4 �� � � �'APPROVED �� �A ` _ � S� O,oO 4 � (000.0) DENOTES PROPOSED ELEVATION � � = Z � 'y ��� � � �- DENOTES DIRECTION OF SURFACE DRAINAGE O � � BY ' +�'��" � �►t `��r, .fl �.� A �''�*.,� � DENOTES SAIVITARY SEWER SERVICE ELEVATION ~ DATE � �`F,` �" ��on� �`'-�► � � ,�'b. � �� d ��11. TRAN DENOTES TRANSFORMER TB DENOTES TELEPHONE BOX � 3 -,�, � � � � `� � �p. �� � fp �5 t2755 ----- DENOTES EXISTING CONTOUR W � � � � ` .pr \� � ---- DENOTES PROPOSED CONTOUR � ao . ""�. 1�5.6 � \ �,��.� '1� ` `� "� m L � �-" ,$� ` °� K� too5-�) �''� � NOTES: � � � � 1.)E X I S T I NG UTILITIES SHOWN ARE SHOWN IN AN APPROXIMATE WAY ONLY. Q ,�, `,��` ` � T H E C O N T R A C T OR SHALL DETERMINE THE EXACT LOCATION OF ANY AND � $ I � $s r t � �(? f�,� O � �j~'� � ALl EXISTING UTILITIES BEFORE COMMENCING WORK. HE AGREES TO BE � ���"'Q� � �a�,� ' w �� F U L L Y R E S P O N S I B L E FOR A N Y A N D A L L D A M A G E S A R I S I N C�O U T O F H I S ;c o R s � ` � l 1 .�, FAILURE TO EXACTLY LOCATE AND PRESERVE ANY AND ALL EXISTING �t,�' �� I �� � Z � \'�.��'�!(,� Y►�►t'�P ro t �!3 ���� � UTILITIES. y a a * ��� � ��' � 'tJ � � 'h ` 2.)MUST MAINTAIN A MINIMUM 2%SLOPE GRADIENT TO ACCOMMODATE �a► � � 44_,�'4 ��� .T�� O ��, • � � � R � POSITIVE DRAINAGE. a�a,y� �5'� / � �'�, \ ��.�� ?�"� � � � ��`� �_ ' 3.)ALL OFFSET IRONS ARE MEASURED TO HUNDREDTHS OF A FOOT AND � "1y}� `� � � � ,� � f� CAN BE USED AS BENCHMARKS. p 991.7 � 992.0`� \ �8-� �'�� _t002- ' � �' �'" � � ` 6� �,?�,,,,� � �/ � 4.)THE PROPOSED DRIVEWAY SHOWN IS CONCEPTUAL ONLY AND DOES � ��„� ���,�� .}� � ^ �� NOT PURPORT TO SHOW EXACTLY HOW THE DRIVEWAY SHALL BE BUILT. }. _' � � -� W � 9 9 1.3 s92.3 � .� �"' ` p p � 5.)A T I T L E O PINION WAS NOT FURNISHED TO THE SURVEYOR. � (n W a = 991.9 991�� � 1j'��� � ■998.8 �"/ � W z o F" �` v _ _ ._ ✓'� 6.)PROPOSED GRADES SHOWN ADJACENT TO BUILDING FOUNDATION � � � g Z Z 992•5 9 9 t Z 991.929�� .`_ �\ � 87 � i REFERS TO TOP OF BLACK DIRT. O � �+-- _` � -- V' p � � 991.3 �99�2.0 \V �9�6 ' ..'- -' �-" - � - � � 7.j BENCHMARK: W � _ � Z MNDOT GEOD E T I C S T A T I O N#8 1 4 8 9-M O N U M E N T I N B R I D G E S I D E W A L K i N '' 9 9 2.5 991'� gg;,Z 9 9 2.0 � � � S O U T H E A S T C O R N E R O F W I L L O W D R I VE. Q W W Z � 8 9 2 A '�, 9 g� 9 9 5.2 � J o � ` j--�- ---- .._� �., ELEVATiON=1012.81 (NAVD88) �, � Z � O FD t" SOUD N89•2� ��Q� ��j�� 993'7 993.4� � FO RLS ' � � N � �-,��y S� I I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT REPRESENTATION N U OF A SURVEY OF THE BOUNDARIES OF: W � U SETBACKS �� LOT 6,BLOCK 1,GLENDALE COVE,ACCORDING TO THE RECORDED PLAT MIN.FRONT YARD SETBACK=30� OFFSET IRONS HARDCOVER FLOOR AREA RATIO THEREOF,HENNEPIN COUNTY,MINNESOTA MIN.SIDE YARD SETBACK=10'.10' �LEVATIONS ARE TO THE TOP OF PIPE LOT AREA= 17,374 S.F. LOWER LEVEL=1430 S.F. AND THE PROPOSED BUILDING TO BE CONSTRUCTED AND OTHER MIN.REAR YARD SETBACK=30' OS#1=10035� OS#3=9s8.22 HOUSE AREA=2,388 S.F. MAIN FLOOR=1441 S.F. IMPROVEMENTS AS PROVIDED TO ME THIS 16TH DAY OF AUGUST,2013. bRA1N/CHECK DEVELOPMENT PLAN DATA- WO OS#2=1005.13 OS#4=996.61 DRIVEWAY AREA=903 S.F. UPPER LEVEL=2062 S.F. MNK/DBP GARAGE FLOOR ELEVATION =1005.5 SIDEWALK AREA=88 S.F. GARAGE=947 S.F. DATE BASEMENT FLOOR ELEVATION =997.0 BASEMENT STOOP AREA=222 S.F. TOTAL=5,880 S.F. 07-31-13 TOTAL PERIMETER AT OR PROPOSED ELEVATIONS UNDER 1002.1 FOOT CONTOUR=86.5 S.F. TOTAL IMPERVIOUS AREA=3,601 ;;.F. TOTAL LOT AREA=17,374 S.F. BOOK/PAGE PROPOSED GARAGE FLOOR ELEVATION =1008.1 �TAL PERIMETER =172 S.F. NA PROPOSED TOP OF FOUNDATION ELEVATION=1006.4 COVERAGE= 20.7% F.A.R._.34 David B. Pemberton, Licensed Land Surveyor 310�6 NO8 PROPOSED BASEMENT FLOOR ELEVATION =997.7 COVERAGE= 50.3% Minnesota License No.40344 DWG.NAME CERT 31202-138 �1 � '1 C / - -- - . � . � MINNEHAHA CREEK WATERSHED DISTRICT QUALITY OF WATER QUALITY OF LIFE 1'he Minn�hohe Creek VYatershed Distrct is November 24,2014 committed to a (eadership role in TO: Melanie Curtis, City of Orono protscting. irnproving CC: Casey and Jill Hoehn , FROM: Minnehaha Creek Watershed District ai�d mar,nging the �: 2325 Glendale Cove Lane su,face �raters and The Minnehaha Creek Watershed District(MCWD)has reviewed the as-built plans for the above nf}il�oted grounci«-ater referenced property.Based on our review,we offer the following findings and comments for your rrsources Nrith•'n the consideration: District, includinn th2ir 1. The as-built survey received by the District on September 10,2014 shows a boulder wall within r2l�tiunshif�s to tt�e �e Wetlarid bUffei. ; ecosystems o,f Nrhich they 2, The as-built survey received by the District on September 10,2014 shows wetland buffer signs are nn inte�rr�l part. located on the wetland setback edge. lNe achieve our mission The District recommends that the property owners remove the sod within the buffer area and seed the buffer area with a native seed mix approved by the District.The District requires that the buffer titrough regulation, vegetation is maintained in accordance with Secrion 7(a)of the District's Wetland Protection Rule. capira!projecrs, T'he District requires that buffer signs are installed on the wetland buffer edge in accordance with Section 5(d)of the DislricYs Wetland Protection Rule. education, cooperative , endeavors, and nther jf there are any questions,please contact me at(952)473-2855 or at chall@minnehahacreek.org. proc�rams trase,�on 'j'hank you, s�und science, inncvative tf�ink�ng, an Courtney Hall, District Technician inforrned and enaaged consr.'tuency, and the cost effective use of publit funas. . : o � - _� tI� IAI� HO� Y�'' � �� E �I�G � N:I� ERS ._. t CRITERIUM-SCHIMNOWSKI ENGINEERS 161 DUNBAR WAY MAHTOMEDI,MN 55115 TEL 651779-7700 FAX 651779-7114 www.criterium-schimnowski.com September 19,2014 Aazon Madson Natural Creations Inc. 5700 Vagabond Lane North Plymouth,MN 55446 RE: Boulder Retaining Wall Evaluation 2325 Glendale Cove Lane Orono,Minnesota Project No. 14-1413 Dear Mr.Madson: This letter is being sent per your request for an evaluation of the boulder retaining wall construction at the 2325 Glendale Cove Lane project in Orono,Minnesota. This evaluation is based on verbal information and project photos provided on September 15, 2014(see attached phatos). The construction of the retaining walls appears to be structurally stable and in general conformance with boulder retaining wall and construction industry standards. The wa11s were constructed with boulders of sufficient size and setback. Other typical construction details such as use of drainage elements and filter fabric also appeared to be followed correctly. As is normal for boulder retaining walls of this type,some wall movement and soil settlement should be expected. I recommend that gutters and downspouts be installed and maintained on the house in order to direct the roof runoff away from the retaining wall. Concentrated areas of surface water should also be directed away from the walls. This evaluation was performed using the design guidelines presented in the third edition of the"Design Manual for Segmental Retaining Walls"(DMSRW)published by NCMA in 2009. If soil conditions, proposed layouts,or other design parameters vary from that assumed a revised analysis might be needed. Please call me if you have any questions or need more information. Thank you. Sincerely, �� 1 - _ Paul Schimnowski,PE LICENSED PROFESSIONAL RECElVED ENGINEERS HOME&BUILDING INSPECTIONS �OV — 7 ZO�'f STRUCTURALEVALUATIONS ASSOCIATION RESERVE/TRANSITION STUDIES RESIDENTIAUCOMMERCIAL (��TM OF ORONO RETAINING WALL DESIGN&EVALUATIONS 2325 Glendale Cove Lane,Orono,Minnesota September 19,2014 . Page 2 of 2 TERMS AND CONDITIONS This report is expressly made subject to the following terms and conditions to which all persons that receive and rely thereon agree: 1.The Engineers services shall be performed with the skill and care ordinarily used by members of the engineering profession practicing under similaz conditions at the same time and in the same locality and applies only to facts that aze within Engineer's knowledge or could reasonably have been ascertained by ENGINEER. • Our observations were non-destructive,and limited to those portions of the facility that could be visually examined without excavation,removing surface finishes,disassembling equipment,or removing finishes, furnishings and equipment. • Our scope of services did not include an exhaustive technical investigation.No material sampling,analytic tests,precise measurements or engineering calculations were performed. • We did not detem►ine whether the facility and its operation or use conform to any building codes,or regulations,or restrictions that may be enforced within the jurisdiction. • Probable cost estimates figures,if provided,aze based on statistical construction records,past project experience,and judgment.The actual cost will vary based on economic and bidding conditions.We recommend that the actual be determined by obtaining competitive bids. 2.The report is not to be construed as guarantees or warranties of the condition of the buildings and grounds. 3. Said Report reflects and is an expression of the professional judgment of ENGINEER. 4. Said Report is given as to the best of Engineer's knowledge,information,and belief as of the date hereof. 5.Said Report is based entirely on and expressly limited by the scope of services ENGINEER has been employed by Client to perform. 6.To the fullest extent permitted by law,Client and Engineer(1)waive against each other,and the other's employees,officers,directors,agents,insurers,partners,and consultants,any and all claims for or entidement to special,incidental,indirect,or consequential damages arising out of,resulting from,or in any way related to this report,and(2)agree that Engineer's total liability to Client shall be limited to the total amount of compensation received by Engineer. 7.The parties acknowledge that Engineer's scope of services does not include any services related to Molds or Hazardous Environmental Condidon(the presence of asbestos,PCBs,petroleum,hazazdous substances or waste, and radioactive materials).If,however,during the inspection,we knowingly encounter such substances,we will notify you of the presence of these substances without accepting any liability whatsoever for any damage or hazm caused by the substances.It is your responsibility to determine if further testing is required and to retain an independent,qualified professional to perform such tests. CRITERIUM-SCHIMNOWSKI ENGINEERS TEL 651 779-7700 Location: Photo Taken by: Date: ���TE RI IJ I`� � 2325 Glendale Cove Ln. Natural Creations NA Orono, Minnesota F N G!N F E 8 S Descrintion• View of boulder retaining walls. No structural issues noted. Photo Number 1 Description• View of boulder ; retaining wall. No structural issues noted. ,� rb, . ��r Photo Number 2 , , . �r- � �`'`+ �m i � i�� A N � ( • , 0� � /� fND (p � .� � � '1� � �? � � � � \ �'^ V, � � ap ��`/� �C ���s' ' . � N^ 1� � W� `��� � d � =:� i i, 1 N 89°21'00"W 321. 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F— � J PARE<ING � 813.55 + �'-- -------------------- — -- — ---- ------------ : S 00"00'00"E 310.33 , � 1 � , AUG, 29. 2007 8:05A� Mail EDINA REALTY TITLE CL�1MS N0. 8272 P. 6/38 . r��• . . �,' c � ����� ��H� � ��vv�-75�=� � -� �l �o�.oo'� � bns os•o�t , ooa os•�� �� . , 9Z�1�a� "I�l869i+�als�l �ep�o�ea�quna�',�uun� •H�eeyalW a�p�uu�W'�uno�uldeuuaH . . ' �wwom.a�wn�+���wo • :e�tP e�noq�s ua pep�ooea�o pus t�I�F P�l�'J Wd Z0�4 6 900Zd86190 L�8 Wd�17 , ' , ,�., . .. �a- . I ���'1 . •1` . � � ` . i� � �' ! " . s � ' r� +��i1 �� I�NOOl��1'YT�� � g � .. ; r�.,��oo�aa,�� � - GP►ANT OF PE N'.� FLOWAGE AND CONSERVATIO�T E.A,SEMENT ,A1�TD 1tESTRICTIVE COVENANT FOR WE�'LAND AND WET�,AN� B�'JFFER INBTRUMENT made 1i� • �� day of 2006, by e�d betweea� BOHLA1vD GLENDALE COVE,�Minnesota ab ty com�anY, t�e C�antor, atud tl�e CITY OF ORONO,a M�Osota muaic�p�l carpa�ration("Ci�y'�. ' - - ����.a�x a9i �nt�r �� a vV1'i�sETII: 6mo� B,�►s ��2 , L,,, - - J The , s)on bel�f of itself,its he�rs,sucoeasors and�a;in c�ideration of g000d aud valuab�c on �aid �y tiye City, the ra��pt and s cie�cy of whiah is b�reby a�clmowledged.h�raby covcn��ants and agrees as,�olkyvvs: 1. �ecmaaer�t Fl�and Conserva�tiam Baeane�oct. T�e C�rantor l�+eaeby c�+eabes and � grai�u�o the City a pe�rnaaent Sowage aod c�arval3an easa�nant for the ptu�poses set farth in tliis�,o�r,w�desr,aa�d�+oss t�,e Wdland artd �eliand Br�"'er as desGribed in�e sito plan atiached h�+ato as Bxhibit A{i� "�CIIL PY'0�211885"}. 2. �0�.O��� �. AS S�AO'PVII Otl F7Clilblt �l,., R7O� Bll��l'8 A�C C�EX�fOI�1C�S 8��C�QW1I1810�8: r.,�i, sio��,�a�3��ia,sio�k�,�a�o�r�«�a�n,a s, . C3LL�1'DALE COVB,Hcnnepin County,Minnesota. The Wetlaad Bu�er is the zone or area loc,et,ed within 25�ee#from the edgea of all of the wetlaa�da shown an Exl�ibit A. The'Wetla�d Bu�shall be eslablisb�d and ampro�ved b�become aa"acoeptablo buffer ar�a"�described vvid�i�n GGyttty Ordi�c�a,aad s�ia�tb��r be no�a�imta�o��d bY��{�)�P��Y�finm mowing or othh�r ve,getative d�st�ubance,f�erbUixer applicatia�,yard a�o�woastie disposal,the placemeYrt of sl�udin+es or aay otl�r elhe�ation th�t impec�i�a fimction i2�soos 1 8�/L 'd icis 'ON SWIV1� 311I1 Alld3� dN I03 l !�W W�50�8 LOOt '6Z 'J(lb � r ]O '� �, :Yl � � ' • �� 1 Q\ VI �P . w � � �o - � � � `'' ="` x Q ;� dd Cy C] b�J � � ���+ �� � ,,o,,� c��'o �g . � � � C� � �.�� � �� �.� � � � �� �. �� . ° ����g a�- � o� " � , � a � �: , � .� c �g� �.�� Q �...n N � � �. �� '� �' � � � o� � �S . r'' :° ' �. c o � � �. � � � � � . �: � �.� �.�,�a � � �: � �` o � � � .,,� -� �' �s � � � ,� a "� � � s.g � � � �.� o o M• o � �� � � � � M � ►� ��� �� o � � o p �' � � � � O p � ,��y . � � � • A.� � � � �� � � � � b � � � ►+� � � � ,� � � .� � �. � � � � � � � � � � `� ��' � A �� � �� ��� ��' � � � � � � N � � � � � � r� � � � . � � � �; 'S � � � �3. .o �� �� � S � �' ' �* =' o � �' � � � � ����� � �� � � �� � � � � � .- � �� � �� "� � � . 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Q - � � . - � � � � � �. � � �, o � � � � � � m r �� Os � 71 N � M c� �s � � � � cs � ¢ AU�. 29. 2007 8:05AM Mail EDINA REALTY T[TLE CLAIMS N0. 8272 P. 11/38 � sooszt �PaK�) . ��� �'',LIB� s ' � � . . J � , ,. . � /! r t r \ / - �' .� � c,-�i %.' �� �� � � :r ' ti r-- • y , 1 . GLEND�LE COVE � � �- wErurro�aa��ra�w� :r BOHLAND DEVELQPIAENi'MICKORY!�!�HOYES�D KEITH WILUAYSON �; �- �WT 1.BLOpC 1�BELRE NFiE 66TA78B iiEAFIRJM .AND � LOT i A,,BIACK i.�iE AIAE ESTAT�,.AND LOT t.�Af,'K 7.1�.11ER E8TA7ES.AM] �� � IN TFE 8YY 1/4aF8�.84-118-23 z I�NUEPN t�0lAYiY.�0'fA ( � . � �� , .-` �� � � � , � � �� � � D �� � �£ _� 7 ; ' S�►� � � U L �l R ,, � � ' � � � � � s � _ , ¢ , N 6 � �� � y � �' ,� N i - � J E T �` t _— a,.�; � # `�' � fi ,y R - ,... Y S ` _ � ' �.' ... , � ¢ "m� i � y � ! � � ` Q � � � � .,. � 0 y : �r�..�.�. �. — � � LT�.T.�.�...� wi LE AI�E ESTi! � b . .�:�G'�'�'t�. -� r.er�� XfAl7Rah�7EXxI � •a:�., ��.:.��:�` �er�ea � ��e�t�r::cr.�sa�a�r..r,-�� 4 i �r�r}.1rr�r�.r�r � s .�r ..'..�i.rr�.a.r.rr�.�rr � � a i rrr � ts= 1Y � � ��� ��+�'�'� rr�i.�r �� a+Y. r r.. �r..i �►a �e ri w�i��►�i.w+�`a.+w�r. 7 0 .M����r�r���r�rw � LwY � w �+�� �Y� a�/�ri�r.w�M+�� � rr�r i Y� t wwY�t���r� �1,E N J�T �'V �i a � � � ¢ . � � c_ ti � � ��� � � . � � ��� ' 1 a� ��� . « � v � . � � � � � w � � � O �� � — � � � � � � � ��� � � �� � � � ���� � � �� � C � x � � � § ��� . � D , � M `p � V C �13 � � � � � �� � n , � �� � � � \" rrr � Z� �= , � � � � � � � . �� o � _ � , � t - � �. a - � J � . � c oc n.: ti z . � . W . � ¢ . . , . .., , I y + r o����R$T��4�A{D �►NBFEa�E�v �EB 21 ?A07 � urr , An2Ermn�G�na surERSEpnvG u�,Ci�AR�#T�arr This Amendin��td Superseding Deolaration("DecJaration'�is mad�this� � day of Pebruary�200T,by Hickory Fin�e Homes,Inc.,a�co�o�ratian �y���t��. ariClRl JAl�i11.7C1'�'IL DYl y71 t l� ��� $l�s � G7396a OTH 44U764 1�ECITALB WHEREAS,Daclarant is tt�ow�er of rael property within tho Gtty of Orano, � H�pin County, Minnesota,platted and legally described as: Lots 6,OLENT�A��C4VE,Hennepia County, �t�e"�''roF�rtY"}��d na ane othar thaa Declarant has any xigk�t,titta or ie�te�rest tn tkeo 1 P:operty except as follows; , - Alput��pi�,LL,C,a NYi,nnesota Iimit�ed li�bility company,which ts the j martgagee fn that certsin rnortg��af the P'roperty ciaoed August 14,Za06, �eraraea�r�e�of rr�i��p�,cou�,y�ecaraer on.�a��.6,x��b ' as Dacuz�zent No.884b785,itt the origin�t�px�p�l amouitt of�500,00�.00; and WH�EAS,th4�aperty coc�itutas n poruoa of the la�d to which Minn�haha Czecic Watorshed Di,strict("I?istrict'�Permlt#06-046 a�lies; WA,ERF.A9y Deci�ant desiree Ua 9ubj�ct tbe Propecty m certain conditioas aud rescrictions imposed by tha Dislrict as a�actition to issuauce of thair Fr�nit#06-0�6 for the bea�t cf the avr►ners of thc Pmporty and thC Diauriat;and WHEREAS,Dccla�rlt and the l�istrict iaten�d that this De�lar�tio�supersede�d repte,ce two priar declarations zaavxdQd o�the Prnperty as canditions cf permit�iasued by the Qfa�ric� NOW,THER��'OXtT,Dcclarr�t malces this Decl�r�don and hereby dpc]ares that this Doalat�ation shala oanstitute c�Va�nts to run'uVit�.the Propetty in perpAtuity,and fiather declazas fh�t the Property shall be owned,used,ocoupied,and cvnveyed subject R�/til, ���'r17,� �nN ��Wib'11 �1 I 1 I A I llda?I dN i tl� i ��w w��0�R 1 o�T �hT, ��n� � � :Y, � r, � � 1 � z b� a "' � � �. o r yp. 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F�t � -L �+' °a° N �j a � � � � �� �5.� p � � S'� �� -� N �6 � "� f� Rf O p` � � � • � � � o "Ci �s F � � � �. ,.... �&' � a � �+ . 5 �',� � � � �, a n �, � � � � � � � � r o `� o ! c� � � � .... d � �� � � � � g�'� .� � �' Y � � � � �'� � ��b � � ... a � � � � � .- : � z � `�'�� � "'a a � A ,�.b � �' � � � �i �r° o' _ � �, � � ��' � � � ��� �*, � � � _,.,' � � � � � � p � � � ' �� � a � � `e �, - � � �r^ � M• � �f � � � � ,'x �' 0 "�' A '� �l � O �, �. � rw � � � � � � � � o � �� �.� �� � � � �G ¢ � g� � � � � ,�, �' a ��.� � � �. � � '�• '* m � ,� � o C a �. _. 5 � a ., � � -� `� �° "', � �o � � � �. p �Q g. � � � c� � � .. � �o fi � � � � � �.� � " � � �: � �a � ¢ ��� �_ .... , . , , � , + r r 1�'WITNF�B6'V1'HER�OF,tha undersig,�ed hes�xecuted tbus it�atrannent the d�ay ar�d year�irst s�t foxth. � � DECL,A,XtANT Hiokory Ffae Hames,Ync. sy: � steven R,$ohl - Prosidc�t S"tAT�4R MINNBSQ'�A ) �� � C�UNTY 0�'�NNEPIIV ) T�c foregoing insizuma�t weg acknawl�dgcd beforo mo this,�,day of Febniary,2U07,by Stavoa R 8ohl,President of Hickary Fine Hom�s�Inc.,s Minnesota corporaaon,on behalf�f the corporatio�. , � • �1�'l�M� �' - 0�1 oa�r�^'x�S�st�l��Jto � �C Accepted by: � A w nzs�icr �y� �..�`r iniscrawr STATE(7F MINiVESt")TA) • )ss. covrrrx o y 1'he foregotr►g ir�trurnent was acknowledged b�fore me�a�day o# Pe1m�,�u�y�2007,by'�i�c Bver�sor�as Adu�in�tsat�r,Minnehaha�r�Wat�hed Dislrlct wr�••r�w*r�� , ���� Nata Y'ublir �O�II�e���.�1.� "s Iraaarwz►ent�Vaa Drai�od By: Chri�t4phe�J.Pie�on � Pler,on,�p�rsan,PLL,P � f 055 East VNqyuta Boukvard,5uito 303 • Waymte„MN 53391 9�Z-A73-I404 3 R�i9l. ��� l.11.� �nN �wrd�� a� i i i A I lda?I dNifi�—i 1ew'�'wd���R "i��T ��7 �n�d I � � CQN88N'I'AND fiVBC�RUIIITA,'TI011Y Alpine Capit�L LLC,a Minneeota aimit�d�iability r:�mpar�y,th�holder of a mortgage dated August 1�,2006 and recorded in t�he o�f"i�e of th�e He�u�pin County Re�order on August�6,20Qb es�ocumern Aic.88�46785,hereby consents � to the recording Of fhe att��hed Anlending aitd Supereeding Declaratian and a�rea that its ri�hts�.i tive properly afEectad by e�d Amending and$uperseding Decl�atlon aY�all be subordinal�d t�►�erebo. IN Wl'I'N8l�9 W�IER$OF,Alp�ne Capital,�,'L�a MIIu�est�t�liu�it�e�1 liability company,has cauaed this Consent a�d Subordinatiaun to be e�cecuted this �day a�f Fe�ru�y,2807. Alp�ne Capit�l,T.I.�C � �y. � . Yts: � � � STATE QP MAV'N�SQTE1,) 1 ?�� � COL]NT'Y UF�BNNEPIN) • The foregoirt �nstrament�was�c&anowledged m�e his ��'''�` day vf February,24Q7,by��� sw�sa►� .the��+��' of Alp�r►e Capftsl,I.�.C,Minr:esota limii�d liability comp y,uri beh�lf o�the Iimitved liability comg�ty. � _�.•r--- c�iRISTOPHERJ.p�ERSdN Pnblic rro�r�t�auc•��or� �Fj oaRn�slen b�hS.Nn.ri.7010 4 ��/!l. 'd 7.17.AY1N �WiN11 alI1I AI1Ha�l dNifla I �pW W�G(1;R /ffA7, 'hl. 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J � - . r..r.` .��.....��.� ¢ �� - s --�- .r_ '� VlOS3HF�t'J�.U�100i�ld�iV�li r� �z�ee�-rE^�s3oNcr�s�u�n z ��� W1M"B�tYl�}f�ITI`3 I�'t dA�1�'At'�ty.t�3kiY,i7�9'�]IJO'�1�]O'1 � Q�q/• s�a�tinssa�N 317�'t�IOC19`!141�O y ��� Nosa�rmuM�aav 3woH�Aaa�a�u�r+��n3a��r� _ .�� ������► ,� 3110J 311v►t�N3��I � � � r � � � � :r �; :r � � � . � � ATTACBMENT 8 STbRNlW.siTE�FACYLITY MAYNT�NANC� ' These tcrms z�rply to t�a stormvvAtor facilitits oonst�uctoa p�n�nt tb Ivtit�ebeha Creek Watarsbed Aistriot pmnit a�plication number 06�p46. WIiERFA�,$pplzca�on has been mede t'or a pc�mit from tho MCWD pu�su�ant t�o MCWI�Rule N,Stormwata�Managem�nt;and 'VV�IEREAS,the propett�►th�t is the�abjoct of the perm�it is legaily desat�bed in the�ectaqration irno whiah this Atcac�nea�t is i�tcorporated,aud tlao facillties on the P�F�Y to whic�th�ese mainUac�nce roquir�mcnts apply are a�a foilow8: Stonrrwater Pond Raix�Garda,� . � WHL�AS,MCWU Ru�G N provid�es that s nnaiub�uanoa ag�emast ghgll be submitted for stormwater t�catment ponds,out�et 9trucpuzs for euch po�ds,culverts, autfs�l structuro8�d all oth�r stormwaur f�cil�tios,and that the ma�cna�c�a�reeznent shall epacify merhocl�,schedule and ra�po�sible partf es for mainteusncc sad must ix�clude at a minimum,t�o olvrnonts cantained in the Distrlot's Mainteaeuuco Agreernvnt Form. NOW,TH$�F�RE: l. The pzoperty owner sha�U itlspeot the stormwater�ation end�tment besin(s)at a miat�n�of onee a year to d�temune 3f tha basin's retm.tlon and tr�atmcnt eharacteristics are adequate. A storege i�tment basun wi]1 be co�it�dequats if sedima�t has decronaed tho wet stora$e vohune by%s of its�g�sl desig�volume. Based on this Enspoc�on,if the stormwater basin(s)is ide�etifled for sedi�t cleanout, the prope�ty owner shell restcne the basi�n(9�to It�orig€na�deeign contaurs withiA one year of the inspectioA date. 2. The ProP�'Y flwaer stcall ir�at the gtit cbambezs, sump catch basi�as, sump ma�oles. ovtle�st�tt�es,�tiv�r#�,out�ll struat�ues or otiier etormw�tor faoilitiea for#h�e projoct in the spxin�an�1 fall of eeah yeer. T�e property owne+r shail�nov�all sbdiment and debris dunia�the inspections such that tb�c st�ormw�fttcilities operate as d�signed eu�d permittad. 3. Rain garacns must be kept cleau o£�s sedim�eat and drbrle.He�ithy � pl�nt growth must be�i,atair��d�n the rain�a�rdens by remarri�g desd veg�t�t3on i�the spring af oach year, 4. Violat�aa oPthe i,nspoction and/or�nainteaance prowisions of this A,grepnent ia a vioXstion of the MCW'D permit R�r the pr�ject foc which tho tMCWU may . teke acti4n against the Ar4P�Y owner. Rf/fiI '�I T 1 l R '(lN SW1�`I1 al I i I A I 1d�N YN i(I��I �eW�Wb�O�� 1 fll17, 'hl. 'h(ld AUIi, ly, LUUI a:UhAM Mai I tU1NA KtAL1Y I11Lt l;LA1M� NU, �Y!'L f; �U/itl '�Ltdd� mosoq sua�ro�d�Qc�l����i����a�o�Pa�oT s�Ka�nn uo��dasd a��o,�,o��sueacu auaun{a�tlV g��A����7�a�d�� 'S . . . . ' . ' ., . . .. , . � . , _ . yti��� � 4 •� � Qoc No a846Sa1 o9/161Zooe��:02 AM � Certlfled 111ed�nd or reaorded vn above date: Offic�of�e County Rscorder � ' Hennmp�n Coun�r,Minn�eote Mlchael H,Cunniff,County Reoor+der : 7�tnalD 248984 Depu�r 2b Feea i $35.5Q DOC � . 510.50 SUR � i ' � �as.00 rot.i ' ' ► ��� ����� 65/D� 'd ti96Z 'ON SWItiI� 311I1 A11V3� dNI�3 l !EW UVtlOti� ll 904Z '�l 'd3S � � I m $ � � � � , w � v � N �� � � �� � � � �' � � . � � � � � � . a� � � � .�� ��� � �� � � '� � � � � � � � � � . � �� � .� � ,� � � � � � � � ;p -� � � ' � � a � � ;� � � � � � y •.� � � a .� ` m � �� b � � � �� $ �.�p � � �j _ � ' D, � ��+' o. 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"Pro�eriy ownez"as t�d itt tk�is Attac�nt�aaesns the owaa of 13u � px+operty on whic�i�loc�bdd tia�stormw�xter£aaality t�wbfch t�uo oblig�lio�UB heat�oin I �PP1Y• � I � ! � . � ; i ! . i . i At�hmaut B to�orm I?aclarution� 65/5� 'd ti96� 'ON SWIdI� 311I1 Alltl38 dNI03 l !'�W YVdOti� l t 9DOZ '�! 'd3S . . , „ ; ' S�P, 13, �Q46 11 :40AM Ma i 1 ED1NA REALTY TITIE CI.AIMS N0, 29b4 P. 56/59 • . , � i � � , �Qi_ Rr• M M���� "J�+ � I � L�'f� ,�S ��� � � i �!(�. I �� �� -� � r � s. � � � � �� ' � I - �` � �� �o ' � , � „`�� ����# "�� c � i � � � ; ���� ,�,� � � _ ; "' �,�� �� _��� � �� � : � � �t ,� � o i � � � � � � _` � ....._.�„�.... ,� ��s � � m ��� O �-1 i;f8 � � ��� rj ' ' � ��! �� ����� � . � 1 0 �j AR� m � �� � �� ����$�Z ���,� ' ' y 1 � ���� � ������ � � � ��Z r" �� ��� ��� , ' a���� m �r� r -� �. � ;��� �� � r �� � i � 7y � � f,��, � � � p�� �n� � \�i� Y i r�� #E�� � � ��� � � ' � �s� �� j �, . �a� �a .�,� . � T � ' ' � � � " � r � � � r c tiy � � � R � I � _ .. ..__,�_ .� � 1 � , � � � � � � � , � �f� � ���"�°a"� in�a �a�vnt�.auon�4oxo ��mt �� f �'a����f-�f�� � � � r ^ � . . ' a r COUNCIL MEETING JAN 12 Z0�5 REQUEST FOR COUNCIL ACTION CITY OF ORONO DATE: January 12, 2015 ITEM NO: �-�- Department Approval: Administrator Reviewed: Agenda Section: Name Adam Edwards � Public Works D'uector/ Title Public Works Director/City Engineer City Engineer's Report Item Description: Park Donation Policy List of E�ibits A- Park Donation Policy 1. Purpose. The purpose of this action item is to gain Council approval of the Park Donation Policy. 2. Background. Over the past several months the Orono Park Commission has worked to develop a Donation Policy. The policy is based on existing policies from our surrounding communities. The policy provides a streamlined method for donor to contribute to our parks. The policy provides a set of standard donation options while still allowing for more specific individualized donations. COUNCIL ACTION REQUESTED: Motion to approve the Orono Park Donation Policy. , �O� � n �I O �1 .?. . .*,,,_..,. yF � L t1 kES N v4'�c. Orono Park Donation Program Dear Friend of Orono Parks: We are delighted that you are interested in contributing to Orono's park system! Whether you want to celebrate a special occasion, remember a loved one or enhance a special park, there is an opportunity to do so through one of the donation suggestions listed in this guide. This Donation Program was established to give individuals, families, and organizations the opportunity to assist the City of Orono in replacing or adding to park amenities through donations. In return, those providing the donation have the opportunity to recognize someone or something significant to them through installation of a plaque or by receiving a certificate commemorating the donation. � . . ' . Step 1: Inquiry As the donor, you, or your family or organization complete the attached form with donor information including the item of interest and the park location that is preferred. Step 2: Confirmation City personnel will confirm that the requested item is available for donation at the location. If not, they will suggest other appropriate items or locations for you to consider. Should a plaque be desired, donors will also receive approval for the plaque inscription. Step 3: Payment Once an item, location, and cost is agreed upon, you can finalize the donation form and return it with a check to the City of Orono. Step 4: Approval The City will send you a receipt acknowledging that the donation has been received and let you know the estimated installation date. Step 5: Installation The donated item will be installed when both the required materials and the plaque (if applicable) are delivered. 1 Donation Opportunities Your contribution can be directed towards a specific purpose to help Orono continue to improve and expand its parks and trails. Donation descriptions and amounts are listed in three categories: Suggested Park Amenities, Other Options, and Park Fund Support. Suggested Park Amenities The gift of a bench or other park amenity is a perFect way to enhance a park while honoring a loved one, marking a special memory, or celebrating a joyous occasion! ���'�-. � �� - _,��\�.' Bench � � � �:,�, Orono has selected a standard 6' bench of recycled plastic that is durable, low maintenance and environmentally responsible (pictured above). Bench donations require a $650 donation which includes installation of a new bench with plaque (see page 4). ,p�u ��;;�.,;�.��.. •�����..... • . Picnic Table � e - �. .rz� .;t ' '�',-�-�`�n . . . . . _�. -. ,. ': Orono has also selected a recycled plastic picnic table (pictured above, except grey) that offers handicap accessibility. Picnic table donations require a $1640 donation which includes installation of a picnic table with plaque (see page 4). 2 I� Bicycle Rack The availability of bicycle racks increases opportunities for more people to enjoy Orono's parks. Bicycle racks constructed with grey recycled plastic are also available and can be installed with a $515 donation. Depending on their exact location, benches, picnic tables, and bicycle racks may require the installation of a concrete pad. That determination will be made by City Staff and, should it be necessary, the concrete pad will be provided by the City of Orono. Other Options While park benches, picnic tables, and bicycle racks provide widely usable donation opportunities, other options specific to a donor's wishes or a special park need are also welcome. Examples could include trees, plantings, trails within parks, drinking fountains, playground equipment or improved signage. It is suggested that donors considering these or other options discuss them initially with members of the Park Commission or City Staff. Park Fund Support Orono maintains a wide range of park and recreational opportunities for its citizens. Volunteers frequently help out on special projects or special cleanup days. Donations to help support all of these efforts via the general park fund are always accepted and appreciated! 3 r �°tio Donation Program Policy s�, ; Your decision to make a donation to support Orono Parks is �qkESH���G truly appreciated. To ensure that you receive recognition and potential tax deductibility, while maintaining appropriate management of Orono's park systems for the benefit of all, the City has enacted the following policies. These policies have been designed to protect park resources, values, and the park visitor experience and do not supersede existing regulations or ordinances of the City of Orono. Tax Deductibility • Donors will receive a receipt that includes the date and amount of their donation. • Donors are advised to consult with their own tax advisor to determine any potential tax deductibility. Site • Although suggestions will be considered for a particular location, placement of park amenities in the City park system are subject to approval by city staff and will be dependent on the needs of the City and planning processes already underway. Some sites may be deemed inappropriate. • The City retains the right to remove and/or relocate a donated element and plaque at any time when they interFere with site safety, maintenance or construction activities. If an element needs to be relocated, the City will notify the donor. In certain situations, such as safety or emergency situations, the notification may be made after the action is taken. In the event a donation must be permanently removed, the City will seek an altemative location. If no such location can be found, the memorial plaque can be placed on a different existing park feature at the donor's request. Plaque • Donated furnishings are property of the City of Orono and contributions of park benches and picnic tables will be acknowledged by a plaque. The plaque is symbolic of the donation and does not entitle the donor to ownership of the particular donated element. • Plaques will be cast bronze with a beveled edge border. The size is 10" x 3", allowing up to four lines and 24 characters per line (see example at right). • The Donation Program is intended to increase public enjoyment of parks; therefore wording for the plaque should have a positive tone. Donors are encouraged to choose messages that are uplifting, inspirational or promote enjoyment of the park area in which the asset is located. Suggested language for plaques is: Dedicated to (Name) (Year Installed) 4 .� • Assets donated through this program should not be intended to serve as replacements for appropriate memorial markers. Dates indicating lifetime of a deceased person or persons will not be permitted. • Messages of a private nature and acronyms are not permitted, as members of the public may wrongly interpret them. • Permanent plaques are not allowed on trees or any living landscape element. • Plaque language is subject to approval by city staff. Approval Process • Donation requests will be processed in the order received. • As described above, park amenities will be constructed of materials selected by the Park Commission and City Staff to meet the design and maintenance considerations of the City. • Complete funding for the donation must be processed before the commencement of any work. Donation levels for benches, tables and bicycle racks may be adjusted periodically. Maintenance and Life Cycle • The long-term care and maintenance of donated park elements are important to both the donor and City. The City will determine the level of maintenance required for the donated property based upon available budget funding and the type of care needed to reasonably maintain the donation. • The City considers it its duty to maintain the donation only for the expected life cycle of the donated item. Because park furnishings only last for a matter of years before requiring complete replacement, donated fumishings may become available for renewal after 10 years, with preference given to the original donor. • If current information is on file, the donor will be given the opportunity to take further action at the expiration of the original life cycle. If the City is unable to contact the donor or the donor chooses not to renew, the plaque will be removed, and the site will be offered to a new donor. It is important that the donor always keep his/her contact information current. 5 � �o�o � � Orono Park Donation y � Application F G� ��kESHV�� ' • � � • Donor Name Address City, State ZIP Daytime Phone Email � . . . . Donation Type Desired Location (park name or street address and describe the location within the park) Donation Amount (please see program for current donation levels) Proposed Plaque Text (reviewed for appropriateness to policy and subject to approval) . : . I have read, fully understand, and agree to abide by the attached Donation Program Policy. Signature of Donor Date Please complete and return this form with your check for the total amount (payable to "City of Orono") to: City of Orono, 2750 Kelley Parkway, Orono, MN 55356. If you have any uestions, please contact one of the Park Commissioners or Cit Staff at 952-249-4600 6 � COUNCIL MEETINC � JAN 12 2015 REQUEST FOR COUNCIL ACTION �►n'OF ORONO DATE: January 12, 2015 � ITEM NO: ,� Department Approvaly•�' Administrator Reviewed: Agenda Section: Name Adam Edwazds /�F-� Public Works Director/ Title Public Works Directar/City Engineer City Engineer's Report Item Description: Water Treatment System Ixnpro ents List of Exhibits A- Bolton&Menk, Inc.Bid Evaluation Letter B- Bolton&Menk, Inc. Constnzction Oversight Proposal 1. Purpose. The purpose of this action item is to gain council approval for award of the Water Treatment System Improvements. 2. Background. On May 13, 2013,the Council authorized Bolton and Menk to perform a comprehensive review and plan for our municipal water system. Bolton Menk provided the review and a plan in February 2014. Part of the plan recommended upgrades and improvements to the City's drinking water treatment facilities. Work includes updating the chemical feed system to meet MN Department of Health requirements as well as replacing roofmg, replacing doors,paining,new electrical and HVAC improvements,On December 18"', 2014 the city received and opened bids for the Treatment System Improvements. Four bids were received. The low bid was from Municipal Builders, Inc. of Andover, MN. 3. Cost. The low bid is for$625,000. The initial Engineer's estimate was $450,000. The significant difference between the estixnate and the low bid area are the result of an increased scope of work and increased construction costs in the industry since the estimate was first prepared a year ago. The increased scope of work includes improved chemical metering equipment, submersible well transducers (see Exhibit A for details) In addition to the Construction cost,Bolton and Menk provided an estimate for construction oversight of not to exceed 40,800. This is below the normal engineering oversight costs of 20%of construction(see Exhibit B) Who Work Cost Status Bolton&Menk,Inc Desi and Bid En ineering $42,160 A roved April, 28 2014 Munici al Builders, Inc Water Treatment Ixn rovements $625,000 Pendin Award Bolton&Menk,Inc Construction Oversi ht $40,800 Pending Approval TOTAL $707,960 4. Funding. The project will be funded using the bond that was issued in June 2014. The bond amount is $1,275,002. $389,500 has been spent on the North Water Tower Rehabilitation and Painting Project. The remaining Bond funds are planned to be used to partially fund the construction of a 2°a North System Well which is estimated at$350,000. The remaining funding for the well will come from the water fund. 5. Timing. Construction will begin upon award of the contract with completion expected by end of Spring 2015. COUNCIL ACTION REQUESTED: Move to award the contract to Municipal Builders, Inc in the amount of$650,000 and approve the construction phase services to Bolton and Menk in the not-to-exceed amount of$40,800. � �x��f3�� �Q � • � BOL_TON 8� M �N K , I NCa � . Consuiting Engineers & Surveyors '� 12224 Nicollet Avenue•Burnsviile, MN 55337 Phone(952)890-0509• Fax (952)890-8065 www.bolton-menk.com BID EVALUATION FOR THE CONSTRUCTION OF THE WATER TREATMENT SYSTEM IMPROVEMENTS CITY OF ORONO, MINNESOTA The purpose of the project is to make improvements to the Hwy. 12 well house and the Navarre water treatment facility. Both of these facilities require updates and maintenance projects to ensure the City can provide water to the residents and this project includes many different improvements to the facilities. The most significant improvements include updating the chemical feed system which include improvements to meet current Minnesota Department of Health requirements. The improvements include various building maintenance items such as replacing roofing, new doors, miscellaneous painting and new electrical and HVAC improvements. New valves and piping and improvements to the aeration system at the Navarre facility also are part of the project. Four(4)bids were received for the construction of the Water Treatment System Improvements project.The bids ranged from $625,000 to $754,300 as shown in the attached Bid Tabulation. The apparent low, responsive and responsible bidder is Municipal Builders,Inc. from Andover, MN. The original Engineer's estimate for this project was $450,000.00 based on the October 2013 Water System plan. This estimate is over a year old and construction pricing has increased 20 plus percent in the past year. In addition, the current project includes upgraded chemical feed equipment to allow for automatic metering and control of the chemical dosing at both facilities. This will allow for better dosing of the treatment chemicals and better operation of the system. The project also includes new submersible well transducers,piping and associated electrical work for each of the three wells. The transducers will record the water level in each well and recording water level in wells is a requirement of the Minnesota Department of Health. The chemical feed equipment and well transducers add approximately $75,000 to the project costs. Add in the construction cost increase and the as-bid costs are in-line with the Engineer's estimate. We feel that the bids received were competitive and responsive and re-bidding of the project would not provide any cost savings. 'The two low bidders were within four percent of each other and the three low bidders were within six percent of each other. In our opinion, Municipal Builders, Inc. is experienced in the type of work reyuired for this project. The company has fulfilled the bidding and contract requirements and we recommend that their bid in the amount of$625,000 be accepted. Municipal Builders, Inc. has been in business since 1993 and they specialize in the municipal water and wastewater construction market. Municipal Builders, Inc. completes approximately $6 to $8 million of work every year and they have completed many projects that are similar in nature, size and scope to the H:\ORNO\C1310861'7�1 Corres\C To Others\bid eval.docx OESIGNlNG FOR A BETTER TOMORROW Bolton&Menk is an eyual opportunity employer . Bid Evaluation �.� �� December 23,2014 Page 2 �� proposed work in Orono. Bolton&Menk, Inc. has worked with Municipal Builders, Inc. on previous projects that are similar in nature and those projects have been successful. Attached is a letter from Municipal Builders, Inc. as well as a list of project references. Based on their experience and qualifications, along with their acceptable bid price, we recommend that the City of Orono consider awarding the project to Municipal Builders, Inc. Respectfully submitted, BOLTON & MENK, 1NC. —� ���� � Seth A. Peterson, P.E. Principal Engineer Cc: Dave Martini, P.E.,Bolton&Menk, Inc. Attachments H:\ORNO\C13108617U Corres\C To Others\bid eval docx . / ;- �pNO , : � � . � � .� ,,; n \�� `. � �AKESti�¢� � BID RESULTS Water Treatment System Improvements Orono, MN BMI No. C13.108617 Bids Taken: Thursday, December 18, 2014 Time: 10:00 a.m. TOTAL ADDS: BIDDERS AMOUNT BID #1-12/15/14 BID BOND #2-12/16/14 1 Municipal Builders, Inc. $625,000.00 Y Y 2 Magney Construction, Inc. $650,000.00 Y Y 3 Rice Lake Construction Group $661,350.00 Y Y 4 Gridor Construction, Inc. $754,300.00 Y Y Bolton&Menk,Inc. CONSULTING ENGINEERS &SURVEYORS Mankato—Fairmont—Sleepy Eye—Burnsville—Willmar-Chaska—Ramsey—Maplewood—Baxter — Rochester MN Ames—Spencer,IA &Fargo,ND � � � . : � " Decemberl$, 2014 Bolton and Menk, Inc Attn: Seth Peterson, P.E. 12224 Nicoilet Ave. Burnsville, MN 55337 Dear Seth; This letter is written at your request to provide a short batkground on our company. Municipal Builders, Inc. (MBI) was founded in 1993 with the purpose of specializing in the municipal water/wastewater market. Since then we have completed over 150 projects for cities within our metropolitan area and will be celebrating our 22"d anniversary in January. The work involved in the Orono Water Treatment System Improvements project is exactly what we specialize in. We have manpower available and plan on completing the majority of this work between February 15th and Apri) 15�h,this aggressive schedule should benefit the Owner by having the work completed before water demand increases in the spring. Municipal Builders completes 6 to 8 million dollars' worth of work per year and we currently have 14 full time employees. We pride ourselves on taking a very detailed approach to our projects which leaves the project owners very satisfied. We look forward to working with the City of Orono and Bolton and Menk on this project. Sincer ; ' ipal uil e s, Inc. hn . egner . P esident I�!'.� R����ri��l,c� 5trc���t "�'I�Y • ,�ndnver, ,1�J�ti' S531)-� � !'hc�nt�: (;(,:;) -121-8:90 T�t.�: (�t>;l -��'1-l U�'�; MBI Proiect References Owner City of Monticello Wayne Oberg 505 Walnut Street, Suite 1, Monticeilo, MN 55362 763-271-3272 Project Name Monticella WWTF Improvements Description Contruction of a sludge dewatering facility over existing tank, chemical feed Contract Amount $1,435,000 Completion 12/31/2013 Engineer Tom Roushar WSB&Associates 701 Xenia Avenue South Suite 300, Minneapoiis, MN 55416 763-541-4800 Owner City Of Hugo Scatt Anderson 14669 Fitzgerald Ave N 651-7fi2-b300 Project Name Wel! House No. 6 Description Construction ofi a new we11 house, garage, chemical feed Cantract Amount $592,600 Completion 6/29/2013 Engineer Nancy Ziegler WS8 &Associates 701 Xenia Avenue South Suite 300, Minneapolis, MN 55416 763-541-4800 Owner City of Edina Dave Goergen 4801 W 50th St. Edina, Mn 55424 952-826-0312 Project Name WaterTreatment Plant No 6 Desc�iption Construction of a 6.34 MGD WTP inside existing parking garage,chemical feed, concrete storage tanks Contract Amount $6,234,000 Completion 7/1/2012 Engineer Paul Herubin AECOMM 161 Cheshire Lane N Ste 500, Minneapolis, MN 55441 763-852-4220 MBI Proiect References Owner City of East Bethel Nate Ashford 2241221st Ave. NE, East Bethel, MN 55011 612-328-1529 Project Name Water Treatment Plant No 1 Description Contruction of a WTP,Chemical feed Contract Amount $1,871,877 Completion 12/3/2012 Engineer Craig Jochum Hakanson Andersan 3601 Thurston Ave,Anoka, MN 55303 763-427-0520 Owner City of Champlin Mike Bramwell 11955 Champlin Drive, Champlin, Minnesota 55316 612-968-21b7 Project Name Water Treatment Plant No 2 Description Contruction of a 1.44 MGD Water Treatment Plant,Garage, Picnic shelter, Concrete Backwash, Chemical feed Contract Amount $1,695,3fi7 Completion 9/1/2011 Engineer 1oe Ward WSB&Associates 704 Xenia Avenue South Suite 300, Minneapolis, MN 55416 763-541-4803 • �X����� .�S ' • = BOt_TON 8� M � N K , I NC� . Consulting Engineers & Surveyors " 12224 Nicollet Avenue•Burnsville, MN 55337 Phone(952)890-0509• Fax(952)890-8065 www.bolton-menk.com January 5, 2015 Mr. Adam Edwards,P.E. Director of Public Works/City Engineer City of Orono 2750 Kelley Parkway Orono, MN 55356-9387 RE: Water System Improvements, Construction Phase Services Dear Adam: As requested, we have prepared a fee estimate for construction phase services for the North Well House and Navarre Treatment Facility Improvements. Based on our understanding of the project, we proposed the following scope of services: � Prepare and distribute construction contracts • Organize and conduct preconstruction meeting with contractor and City Staff • Review all shop drawing submittals from contractor • Provide critical point construction observation � Review and make recommendation for contractor payment applications • Prepare and administer contract modifications as necessary • Prepare and distribute contractor punch lists • Prepare record drawings Based on the scope of services described above, we propose a not-to-exceed fee of$40,800 to be billed on an hourly basis. Please let me know if you have questions or need additional information. Sincerely, BOLTON&MENK, INC. �� � �� David P. Martini,P.E. Principal Engineer Cc: Seth Peterson,P.E., Bolton&Menk, Inc. H;\ORNO\C13108617U_Corres\C_To Others\Water Improvements Construction Fee 1-5-15.doc DESlGNlNG FOR A BETTER TOMORROW Bolton &Menk is an equal opportunity employer f' + COUNCIL MEETING REQUEST FOR COUNCIL ACTION ,�� � 2 2�15 DATE: January 1���b460RON0 ITEM NO: Department Approval: dministrator eviewed: Agenda Section: Name Adam T.Edwards Public Works Director/ Title Public Works Director/City Engineer City Engineer's Report Item Description: 2015 Golf Course Fee Sc edule List of Eahibits A. 2014 Fee Schedule B. 2015 Fee Schedule(Proposed) 1. Purpose. The purpose of this action item is to gain Council approval for the Orono Public Golf Course Rate Adjustments for 2015. 2. Background. During the 2014 Season the Orono Golf Course realized a significant increase in number of rounds played; 10890. This is almost double the rounds played in 2013. The course also realized an increase in revenue. As of December 29�', 2014 revenues stand at$142,586 up ftom$100,043 in 2013. Golf course expenditures are expected to meet budget, $151,451. This will result in a loss of $17,500. While this is a drastic improvement over previous years(2001-2013),there are opportunities to increase revenues. Revenues and Expenditures by Year Total Rounds by Year $300,000 - 15000 $200,000 10000 $100,000 5000 $0 2010 2011 2012 2013 2014 0 ■Revenues ■Expenditures 2010 2011 2012 2013 2014 3. Season Pass Fees. An analysis of our Greens fees revenue indicates an imbalance between the course's season passes and individual rounds fees. The number of rounds played by patrons purchasing individual rounds of golf(5,746)and 2ouarano�olfcoun.�oun� Zai4flrorw6olfCoun�Rw�nu� those played by season pass holders �d (4,910)is roughly equal. However the ,,,�� ---"S�� individual rounds generated$75,457.74 ��• of revenue while the season passes only generated$13,371.50. The season pass holders account for 45%of the rounds played but only 15%of the geens fees based revenues. The average revenue per round from individual passes is $13.13 while the average revenue per round from season pass holders is$2.72. .� � 4. League Fee. In 2014 the City added a league fee to the Golf cowse fee schedule. Before 2013, Orono allowed season pass holders to use their season passes for league play. Last year the City no longer allowed season passes to be used for league play and instead charged a reduced green fee for league play if the players had a season pass.This was not popular with league players so a league fee of $140 for season pass holders was put in place in lieu of the reduced green fees. This only applied to season pass holders and non-season pass holders will have to pay the standard green fee. This fee also proved unpopular. The common complaint was that the golf course was changing an extra fee but not providing any additional services. In some cases leagues disbanded to be replaced by the same group of golfers simply meeting up to play golf at the same time. In 2014 only 9league fees were paid. 5. Pass Cards. For several years Orono Public golf course has offered 10 and 5 round pass cards. The pass cards allowed a golfer to pre-purchase 11 rounds of golf for the cost of 10 or 6 rounds of golf for 5. This year the golf course introduced a very popular"punch"card system to encourage return business. The introduction of the punch card system has resulted in the Pass Cards becoming less attractive and little used. In 2014 only 25 Pass cards were sold. 6. Market Comparison.A market comparison of the Orono fees to nearby public golf courses indicates that all of Orono's fees are significantly cheaper.For individual fees I compared the 9 hole fees at the other courses. On average Orono fees are�$5 cheaper. I compared season pass to season pass. This is more difficult as the majority of the nearby courses do offer more amenities that Orono(18 holes,driving ranges etc.)but also have differing restrictions such as weekdays only. The average season pass at the other golf courses is�$500 more expensive. Our equipment rentals were comparable to other courses. 7. Recommendations. I recommend that Orono make the following adjustments to the Golf course fee schedule: Action Justification Keep individual greens Orono fees are slightly lower than nearby competition. Since Orono has fees the same. fewer amenities than nearby competition a reduced price should keep our course com etitive. Eliminate the 10 and 5 The system has become obsolete. Keeping the new punch card system and pass cards. eliminating the pass card system will reduce patron confusion while maintainin a re eat business incentive. Eliminate the League fee The league fee has proven ineffective and unpopular. Increase the season pass An increase of 25%could generate an additional$10,500 of revenue. fees This would bring the revenue per round to$4.67 which is still a considerable savings over the cost of purchasing individual rounds. The adjusted season pass fees would be: Individual$425 (up from$340) Senior$300 (up from$240) Junior$300 (up from$240) Famil $560 u from$450 Equipment fees remain Our equipment fees were comparable to the surrounding courses. Our the same for 2015. equipment revenues more than cover our equipment expenses. Rental revenue in 2014 was$27K while ex enses were$7.3K. COUNCIL ACTION REQUESTED: Motion to approve change to the 2015 fee schedule to increase season pass rates by 25%, eliminating the league fee and pass cards while keeping all other fees at their 20141evels. � (� � PUBLIC WORKS DEPARTMENT MiSCELLANEOUS CHARGES(CONT.) X Applicable J Apalication Tvue Fee Code Section GOLF COURSE EEES- Effective Date: 2014 Season MONDAY THRU SUNDAY RATES lndividual(Regular) $ 15.00 Juniors(18 years or younger) $ 12.00 Seniors(60 years or older) S 12.00 Second Round(Mon-Sun) $ 5.00 PUNCH CARD RATES l0 Pass(12 punches/91�oles each) $150.00 5 Pass(6 punches/9 holes each) $ 70.00 SCASON PASS RATES(Unlimited Play) lndividual Season Pass $340.00 Junior Season Pass(18 years or younger) $240.00 Senior Season Pass(60 years or older) $240.00 Family Season Pass $450.00 (Entire Family*) * Family meaning: Immediate family living in the same I�ousehold. Children must be 18 years old or younger. SEASON PASS LEAGUE FEE(For Season Pass Holders) $140.OU GOLF CART RENTAL RATES Motorized Cart RentaUPer Round $ 14.00 Pull Carts/Per Round $ 3.00 Golf Clubs/Per Round $ 3.00 FALL RATES(Begins 1"Monday of October) lst Nine Holes Fall $ 10.00 2nd 1Vine Holes Fall $ 5.00 Junior Fall(18 years or younger) $ 8.00 Senior Fall(60 years or older) $ 8.00 Motorized Cart Rental E'all(Per Round) $ 11.00 • CONCESSIOIY RATES As Posted 2014 Fee Schedule-Page 28 � � � � PUBLIC WORKS DEPARTMENT MISCELLANEOUS CHARGES(CONT.) Applicable Aaalication Tvae Fee Code Section GOLF COURSE FEES-Effective Date:2015 Season MONDAY THRU SUNDAY RATES Individual(Regular) $ 15.00 Juniors(18 years or younger) $ 12.00 Seniors(60 years or older) $ 12.00 Second Round(Mon-Sun) $ 5.00 SEASON PASS RATES(Unlimited Play) Individual Season Pass $425.00 Junior Season Pass(18 years or younger) $300.00 Senior Season Pass(60 years or older) $300.00 Family Season Pass $560.00 (Entire Family*) *Family meaning: Immediate family living in the same household. Children must be 18 years old or younger. GOLF CART RENTAL RATES Motorized Cart Rental/Per Round $ 14.00 Pull Carts/Per Round $ 3.00 Golf Clubs/Per Round $ 3.00 FALL RATES(Begins ls`Monday of October) lst Nine Holes Fall $ 10.00 2nd Nine Holes Fall $ 5.00 Junior Fall(18 years or younger) $ 8.00 Senior Fall(60 years or older) $ 8.00 Motorized Cart Rental Fall(Per Round) $ 11.00 CONCESSION RATES As Posted � 201 S Fee Schedule-Page 1 L COUNCIL MEETING JAN 12 20i5 REQUEST FOR COUNCIL ACTION CITy OF ORONO DATE: January 12, 2015 ITEM NO: � Department Approval: Administrator Reviewed: Agenda Section: Name Adam Edwards,PE � Public Works Director/ Title Public Works Director/City Engineer , City Engineer's Report Item Description: 2015 Engineering Services Rate edule List of Exhibits A- Proposed 2015 Bolton & Menk Rate Schedule B- 2012 Signed Professional Agreement between the City and Bolton & Menk 1. Purpose. The purpose of this action item is to gain council approval of the attached 2015 rate schedule for consultant engineering services from Bolton & Menk, Inc. 2. Background. Bolton & Menk are proposing an overall aggregate rate increase of 3.1%for 2015. This rate increase applies to specific city projects and private development reviews. The rates for general engineering services remain unchanged. Bolton and Menk has been the City's consulting engineering firm since 2012. 3. Recommendation. t recommended that the council approve the rate schedule. COUNCIL ACTION REQUESTED: Motion to approve the attached consultant engineering services rate schedule. , ��,�-6e3��" �9— . • � BO L_..TON �. M � N K , 1 N�� Consulting Engineers & Surveyors �� 2638 Shadow Lane, Suite 200 • Chaska, MN 5531 8-1 1 72 Phone (952) 448-8838 • Fax (952) 448-8805 www.bolton-menk.com December 11, 2014 City of Orono Attn: Ms.Jessica Loftus 2750 Kelley Parkway Orono,MN 55356 RE: 2015 Professional Engineering Services Dear Ms. Loftus: We are pleased to once again offer professional engineering services to the City of Orono for 2015 in accordance with the attached Fee Schedule. We look back with great satisfaction on the important projects we have been able to complete with you and your staff at the direction of the City Council. I have every confidence that our knowledge of the Community and understanding of the City's needs coupled with cooperation and hard work will result in the successful completion of the projects identified by the City for 2015. For 2015, we are anticipating the need for a construction season maximum of 45 emp�oyees to fully serve your needs and those of our Chaska office client base. Overall,we are pleased to inform you that despite many rapidly increasing business expenses, and a zero rate increase in two of the last 6-years we are proposing an overall aggregate rate increase of only 3.1% for 2015. Ia fact, over the past 5-years, the aggregate rate increase for our services has been only 2.3% per year! Moreover, it is my pleasure to inform you that we w'tll continue offering the "municipal discount" for key staff inembers serving your City at the same hour{y rate. This rate has remained unchanged for over 5-years. This discount applies to day-to-day general engineering items and tasks not related to specific City projects or private development projects. As these fees are usually paid out of the City's General Fund, it is our intent that this municipal discount will help to minimize the engineering impact on the General Fund budget. Further, we have not changed our fee for regularly scheduled City Council and Staff ineeting attendance. The fee structure items identified above reflect our continued commitment to provide you high quality and full service municipal engineering services with increasing value and efficiency. Please review the attached information and contact me with any questions you may have. We are committed to providing you with the superior service you expect and require! Respectfully Submitted, BOLTON&MENK,INC. �=,. � . .f �„���G�""V � Kreg J. Schmidt,P.E. Vice President KJS/kjs DESIGNING FOR A BETTFR TOMORROW Bolton &Menk is an equal opportunity employer. � L '��'�� �-d. � �I- s`��t � �, � � 5 i• _ O O . "'4� �� lD �/ t/? �c`..°" � �:.�. t.! � - �`sr= O O � -ih 00 O �,'-'.,�`.°; eti t0 a�.+ � � +'C.. 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Z * *�. *E ' r�i 8vy"` .� PROFESSIONAL AGREEMENT CITY ENGINEERING SERVICES t)RUN4, MINNESOTA THIS AGREEMENT,made this 9�' day of January, 2012 by and between BOLTON & MENK, INC., a Minnesota Corporatian, 2638 Shadow Drive, Suite 200, Chaska, Minnesota 55318 her�inafter referred to as CONSULTANT, and the CITY OF �RONO, a Minnesota Municipal Corporation, 2750 Kelley Parkway, Orono, Minnesota 55398,hereinafter referred to as CITY, WT�EREAS, the CITY wishes to obtain professional muz�.icipal engineering services for engineering matters and the CONSULTA.NT agrees ta furnish the various professional services reqnired by the CITY, NOW, THEREFORE, in consideratian of the mutual covenants and promises between the parties hereto, it is hereby agreed: SECTION I - CONSULTANT'S RESPONSTBILITIES A. GENERAL 1. The CONSULTANT agrees to perfarm the various professional engineering services as hexeinafter stated. 2. The CONSiJLTANT shali serve in the pasition as Cansulting Ciry Engineer under the direction af the City Cauncil. 3. The CONSULTANT agrees ta assign David Martini, P.E., a registered professional engineer from its stat'f to be the designated City Engineer and perform the required services and to provid� such other staff as may be appropriate or necessary to complete requested services. B. PROFESSIONAL SERVICES - ENGINEERING The CONSULTANT shall provide the following engineering services to be compensated as described in Section ITT. 1. The Consulting Ciiy Engineer shall attend CTTY staff ineetings as requested and shall assist staff on engineering related issues. 2. The Consulting City Engineer shalJ attend CITY Council meetin�s, and other meetings as requested by CITY Council. 3. The Consulting City Engineer shall advise and provide engineering services to CITY staff and Council for engineering matters in which the CTTY becomes involved. i57486v2 Page I of 9 4. The Cansulting City Engineer shall provide additiona] administrative and engineering direction as may be requested by CITY staff to fulfill day-to-day CITY operating requirements. 5. The Consulting City Engineer shall provide updates of the City plat, zoning and utility maps on an annual basis. 6. The Consulting City Engineer shall review building and site plans and other dacuments for conformance with CITY engineering standards as requested by CITY staff. 7. The Consulting City Engineer shall review permit applzcations to open, excavate or disturb CITY infrastructure as requested by City staff. C. ADDITIONAL SER'VICES 1. Engineering services requested for specific project reiated studies, surveys, design, plan and specification preparation and construction administration may be authorized as Additional Services a.nd shall be compensated in accordance with Section IIIA3. Scope and compensation fox such services shall be documented by separate work order and invaiced as a separate project number. SECTI4N II - CITY'S RESPONSIBILITIES A. GENERAL 1. The CITY agrees to acquire the engineering services of the CONSULTANT, 2. The CITY designates the CUNSULTANT to serve as the Consulting City En�ineer during the term of this Agreement. B. RESPONSIBILITIES 1. The CITY shall campez�sate the CONSULTANT in accordance with Section TIT of this Agreement and the CITY'S payment timing procedures. 2. The CTTY shall furnish all data, records, reports, plans, maps and other pertinent inforrnation or copies thereof, which may be required by the CONS[TLTANT to perform its services. 3. The CITY shall reimburse the CONSULTANT far any special casts or expenses incurred by the CONSULTANT on behalf of the CTTY, including reproductions, sub-cansL�ltants and testing in accordance with Section TII of this Agreement. 4. The CTTY shall notify the CONSULTANT promptly whenever it observes or otherwise becomes aware of any defect in the work af the CONSULTANT. i s�aa��a Page 2 of 9 SECTION III - COMPENSATION A. SCHEDULE OF FEES 1. T"he CITY agrees to compensate the CONSULTANT at the rate of$50.00 per hour for the first 20 hours of general engineering service performed each man#h by the designated Consulting City Engineer. 2. The CITY agrees to compensate the CONSULTANT at the rate of$60.00 per hour , for the first 10 hours af general engineexing service performed each month by the designated Assistant City Engineer. 3. Compensation ta the CONSULTl1NT shall be at the rate shown below in#he approved Schedule of Fees for each houx in addition to 20 hours per month performed by the designated Consulting City Engineer for engineering services. 4. Compensatioii to the CONSULTANT shall be at the rate shown below in the approved Schedule of Fees f�r each hour in addition to 10 hours per manth performed by the designated Assistant City Engineer for general engineering services. 5. �ompensation to the CONSULTANT for engineexing services performed by staff members of ths CONSUL.TANT shall be at the follavv�ing rates; David Marlini, F.E,, Consultant City Engineer.......................................$125/hr Sheila Krahse, P.E., Assistant City Engine�r............................................$97/hr Bradley DeWolf, P,E., Principal-Tn-Charge............................................$135/hr Sr. Pxoject Manager- Sr, Principal Engineer/Surveyor...................$120-1 SO/hr Sr. Project Man.ager-Principal Engineer/Surveyor.............................$100-I50 Project Manager...................................................................................$�00-1�5 Senior Planner.................................................................................... $100-$154 Praject/Design Engineer/Planner...........................................................$b0-135 LicensedSurveyor.................................................................................. $70-I35 ProjectSurveyor.....................................................................................$60-100 Speciaiist (Nat, Resources, GTS; Traffic; Other)....................................$70-120 Senior Technician (Inc, Survey).............................................................$70-120 Technician(Inc. Survey)..........................................................................$SO-9Q Administrative Support & Clerical.................................. .......................$35-80 GPS/Robotic Survey Equipment..................................................NO CHARG� GIS/Mapping/Cartegraph Transition and Traini.ng..................NO CHARGE CAD/Computer Usage.................................................................NQ CHARGE Rautine Offce Supplies...............................................................NO CHARGE Routine Photo Copying Productions............................................NO CHARGE Field Supplies/Survey Stakes & Bquipment................................NO CHARGE Regularly Scheduled Council and Staff Meetings .......................NO CHARGE Capital Improvement Planning ....................................................NO CHARGE Mileage.........................................................................................NO CHARGE 157486�2 Page 3 of 9 Charges are based on hours spent {in 0.25 hour increments (with phone, email and research less than '/4 hour is not biiled) at hourly rates in effect for the individuals performing the work. The hourly ratcs for members flf the staff vary accoxding to skill and experience, The Schedule of Fees shall apply far projects for the period through December 31, 2012. Subject to the approval of the City, these rates may be adjusted annually thereafter to account for changed labor costs, inflation or changed ovexhead conditions. 6. For services where the sc�pe of work can be clearly defined, a nat-to-exceed nnethod is preferred. This method would provide a ma�cimum fee for services such as feasibility reports, studies, research,projects or other similar work. For these not-to- exceed services, a proposal letter is prepared and/or a verbal quote is given with acceptance a.nd agreement between both paxties before work commences. The not- to-exceed cost would be developed based an the hourly rates provided above. 7. In addition to the foregoing, CONSULTANT shall be reimbursed at cost for the following Direct Expenses when incurred in the perforrnance of the work, a. CITY appraved travel and subsistence. b, CTTY approved outside (facilities not owned by C�NSULTANT) computer services. c. CITY approved outside prafessional and technical services (ie, sail boxings and geotechnical reports). d. 4ther costs for such additiona] items and services that the CITY may require the CONSLTLTANT ta provide to fulfill the terms of this Agreement. 8, The CONSULTANT shall provide a monthly itemizatian of time spent performing general engineering services for the CTTY. The CONSULTANT shall provide a custornized invoice to be received by the 15��' of the following month. Private projects wili be billed at standard rates and invoiced individually. SECTTON TV-GENERAL � A. STANDARD OF CARE Professional services provided under this Agreement will be conducted in a manner consistent with that level of care and sl�ill ordinarily exercised by mem.bers of the Consultant's profession currently practicing under similar conditians. B. CHANGE IN PR�JECT SCOPE In the event the CITY changes or is required to change the scope of the project from that described in Section T and/or the applicable addendum, and such changes require Additional Services by the CONSULTANT, the CONSULTANT shall be entitled to additional compensation at the applicable hourly rates. The CONSULTANT shall give notice to lhe 157486v2 Page 4 of 9 CITY of any Additional Services, prior to furnishing such additional services, The CITY may rec�uest an estimate of additional cost from the CONSULTANT, and upon receipt of the request, the C4NSULTANT shall furnish such, priar to authorization of the changed scope of work, C. LIMITATION OF LIABILITY CONSULTANT shall indemnify, defend, and hold harmless CLTENT and its officials, agents and employees from any loss, claim., liability, and expense (including reasonable attvrneys' fees and expenses of litigation} arising from, or based in the whale, or in any part, on any negligent act or omission by CONSULTANT'S employees, agents, or subcansultants. In no event shall CLTENT be liable to CONSULTANT for consequential, incidental, indirect, special, or punitive damages. Nothing conta.ined in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the CLZENT or the CONSULTANT, Tl�e CONSULTANT'S services under this Agreement are being performed solely for the CLIENT'S benefit, and no other entity shall have any claim against the CONSULTANT because af this Agreement or the performance ox nonperformance of services provided hereunder. 1'he CLIENT agrees to include a pravision in ali contracts with contractors and other entities involved in this project to carry out the intent ofthe paragraph. D. INSURANCE � The CONSULTANT agree� to maintain, at the CONSULTANT'S expense, statutory worker's compensation caverage. The CUNSULTAN'T also agrees to maintain, at CONSULTANT'S expense, general liability insurance coverage insurin� CUNSULTAI�IT against claims for bodily injury, death or property damage arising out af CONSULTANT'S general business activities(including automobile use). The liability insurance palicy shall provide coverage for each ocaurrence in the minimum amount of$1,00O,OOQ. The GONSULTANT also agrees to maintain, at CONSULTANT'S expense,Professional Liability Insurance coverage insuring CONSULTANT against damages for legal Iiability arising from an enor, omission ar negligent act in the performance of professional services required by this agreement, providing that such coverage is reasanably available at commercially affordable premiums. For purposes of this agreement, "reasonably available" and "commercially affordable" shall mean that more than half of the design professionals practicing in this state in CONSULTANT'S discipline are able to obtain eoverage, The professionaI liability insurance policy shall provide coverage for each oceurrence in the amount of$1,000,000 and annual aggregate of$1,00�,OOa an a claims-made basis. Upon re�uest of CITY, CONSULTANT shall provide CTTY with certificates of insuxance, showing evidence of required coverages. i s�as6vz Aage 5 of 9 E. OPINIONS OR ESTIMATES OF CONSTRUCTION COST Where provided by the CONSULTANT opinians or estimates of canstruction cast will generally be based upon pubiic construction cost informatio�a. Since the CONSULTANT has no cantral over th.e cost of labor,materials, competitive bidding process, weather conditions and other factors affecting the cast of construction, all cost estirnates are opinions far genera] information of the CITY and the CONSULTANT does nat warrant or guazantee the accuracy of construction cost opinions ar estimates. The CITY acknowledges that costs for project financing should be based upon contracted construction casts with appropriate contingencies. F. CONSTRUCTION SERVICES It is agreed that the CONSULTANT and its representatives shall nat be responsible far the means, methods, techni�ues, schedul�s or procedures of construction selected by the cantractor or the safety precauti�ns or programs incident to the work af the contractor. G. USE aF ELECTRONIC/DIGITAL DATA Because of the patential instability of electronic/digital data and susceptibility to unauthorized changes, capies of documents that may be relied upon by CITY are limited to the printed copies (also ktwwn as hard copies) that are signed or sealed by CONSULTANT. Except for electronic/digital data which is specifically identified as a project deliverable by this AGREEMENT or except as otherwise explicitly provided in this AGREEMENT, all electronic/digital data developed by the GONSLJLTANT as part of the PROJECT is acknowledged ta be an internal working document far the CONSCJLTANT'S purposes solely and any such information provided to the CITY sha11 be on an "AS TS"basis strictly for the convenience of the CITY without any warranties of any kind. As such,the CITY is advised and acknowledges that use of such informatian may require substantial modification and independent verification by the GTTY (or its designees}. Provision of electronic/digital data, whether required by this Agreement or provided as a convenience to the CI I'Y, does not include any license af saftware or other systems necessary to read, use or reproduce the information, It is the responsibility of the CITY to verify compatibility with its system and long-term stability of inedia. CITY shall, through the City Attorney, direct CONSULTANT'S required response to any reqiiest for release of information under the Data Practices Act and reimburse the CONSULTANT, in addition to any other compensation, for CONSULTANT'S reasonable casts and labor Lo comply with any such request for release of information, H. �2EUSE OF D4CUMENTS Drawings and Specifications and al] other docurnents (including electronic versions of any docurnents) prepared ar furnished by CONSULTANT pursuant to this AGREEMENT are instruments of service in respect of the Project. CTTY may make and retain copies for infarmation and reference in connection with the use and occupancy of the Project by CITY and others; however, such docum.ents are not intended or represented to be suitable for reuse 157486v2 PAge 6 of 9 by CITY or others on extensions af the Project or on any other project. Any reuse by CITY or any other entity without written verification ar adapta.tion by CONSULTANT for the specific purpose intended will be at CITY'S sole risk, I. CONFIDENTIALITY CONSULTANT agrees to keep confidential and not to disclase to any person or entity, other than C4NSULTANT'S emplayees and subconsultants any information obtained from CITY nat previously in the public domain or not otherwise previously known to or generated by CONSULTANT. These provisions shall nat apply to information in whatever foxm that comes into the public domain through no fault of CONSULTANT; or is furnished ta CONSULTANT by a third party who is under no obligation to keep such information confidential; or is information for which the CONSULTANT is required ta provide by ]aw or authority with propex jurisdiction; or is informatian upon which the CONSULTANT must rely for defense of any claim or legal action. J. PAYMENTS If CITY fa.ils to make any payment due CONSULTANT for services and expenses within thirty-five days after date of the CONSULTANT'S invoice and there is no good faith dispute concerning the product ar the service, a service charge of one and one-half percent (1,5%) per month or the maximum rate permitted by law, whichever is less, will be charged an any unpaid balance. In additian after giving seven d�ys' written natice to GITY, CONSULTANT may, without waiving any claim ox right against the CITY and without incurring liability whatsoever to the CITY, suspend services and withhold project deliverables due under this Agreement until CONSULTANT has been paid in full all a.maunts due for services, expenses and charges, K. TERMINATION This Agreement may be terminated by either party for any reason or for convenience by either party upon seven ('7) days wxitten notice. In the event of termination,the CITY sha11 be obligated to the C�NSULTANT for payment of amaunts due and owing includin�payrnent for services performed or furnished to the date and time of termination, computed in accordance with Section III of this Ageement. L. CONTINGENT FEE The CONSULTANT wai7ants that it has not employed or retained any company or person, other than a boiaa fide employee working solely for the CONSULTANT to solicit or secure this Contract, and that it has not paid ar agreed to pay any company or person, other Chan a bona fide employee, any fee, cammission, percentage,brokerage fee, gift ox any other consideration, contingent upon or resulting from award or making af this Agreement. 157486v2 - Page 7 of 9 M. NON-DISCRIMINATION The provisions of any applicable law or ordinance relating to civil rights and discriminatian shall be considered part of this Agreement as if fully set forth herein. The CONSULTANT is an Equal Opportunity Einployer and it is the policy of the CONSULTANT that all employees, pexsons seeking employment, subcontractors, � subconsultants and vendors are treated without regard to their race, religion, sex, calor, national origin, disability, age, sexual orientation, marital status, public assistance status or any other characteristic protected by federal, state or local law. N. CONTROLLING LAW This Agreement is to be governed by the law of the State of Minnesota, O. DISPUTE RES4LUTION CITY and CONSULTANT agree to negotiate all disputes between them in gaod faith fox a periad of 30 days from the date of notice of dispute prior to proceeding to formal dispute resolution or exercising their rights under law. Any claims or disputes unresolved after good �aith negotiations shall first be submitted to mediation utilizing the Minnesota District Court Rule 114 Roster. Disputes nat resolved by mediatian shall than be submitted to arbitration in accordance with provisians of the Construction Industzy Arbitration Rules of the American Arbitxation Association. P. SURVIVAL All obligations, representations and provisions made in or given in Section IV of this Agreement will survive the completian of all setvices of the CONSULTANT under this Agreement or the termination of tihis Agreement for any reason. Q. SEVERABILITY Any provision or part of the Agreement held to be vaid or unenforceable under any law or regulatian shall be deemed stricken, and all remaining provisions shall continue ta be valid and binding upon CITY and GONSULTANT, who agree that the Agreement shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as passible to expressing the intention of the stricken provisian. ]57486v2 Page 8 of 9 , SECTION V � SIGNATURES THIS INSTRUMENT embodies the whole agreement of the parties, there being no promises, terms, conditions or abligation referring to the subject matter other than contained herein. This Agreement may only be amended, supplemented, madified or canceled by a duly executed written iristrument signed by both parties. , IN WTTNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their behalf. CITY; CITY 4F ORONO CONSULTANT: BOLTON & MENK,INC. BY �� ► -/�/f � �G�l,�+� BY Lili McMillan, Its Mayor Bradley C, eWolf, Sr. Principal n ' eer By By � . Jes ica Loftus, ' A mi istrator David P. Martini, City Engineer 157486v2 Page 9 of 9 ' CO�NCIL MEETING REQUEST FOR COUNCIL ACTION JAN 12 20i5 CITY OF ORONO DATE: January 12, 2015 ITEM NO: 8 Department Approval: Administrator Reviewed: Agenda Section: Name Jessica Loftus City Administrator's Report Title City Administrator Item Description: Annual Appointments Attachment: Draft Resolution Official Newspaper Memo& Bid Each year the Council adopts a resolution that sets the annual appointments. The attached draft resolution is provided for your consideration and is based upon recommendations of Mayor McMillan and staff. Changes since the 2014 appointments include: • Removal of past councilmember's to be replaced with newly elected councilmember's, • Removal of past staff to be replaced with newly appointed staff, • Change in the LMCD representative effective Jan. 12, 2014, • Updating of the Official Depositories/Investment Vendors. COUNCIL ACTION REQUESTED: Consider a motion to amend or adopt the attached resolution designating selected appointments for 2015. A RESOLUTION DESIGNATING SELECTED APPOINTMENTS FOR THE YEAR 2015 BE IT RESOLVED,by the City Council of the City of Orono,Minnesota that the appointments and designations for the year 2015 are as follows: APPOINTMENT/DESIGNATION 2015 Acting Mayor Aaron Printup Association of Metropolitan Municipalities Legislative Contact Lili McMillan Association of Metropolitan Municipalities Representative Jessica Loflus Attorney-City Lead(Civil) Soren Mattick Attorney-City Firm(Civil) Campbell,Knutson Attorney-Alternate Dorsey&Whitney Attorney-Lead Prosecuting Kenneth N. Potts Attorney-City Prosecuting Firm Kenneth N.Potts Auditor Clifton Larson Allen LLP Big Island Custodian Gabriel Jabbour Communications Committee Lizz Levang Rachel Dodge Diane Tiegs Jessica Loftus Data Practices Compliance Official Correy Farniok or designee Development Review Committee Mike Gaffron Melanie Curtis Andrew Mack Emergency Preparedness Director Correy Farniok or designee Engineer-Lead Consulting David Martini Engineer-City Firm Bolton&Menk Fiscal Agents Ehlers&Associates Gillespie Center Lili McMillan Hennepin Emergency Communications Organization Correy Farniok Jessica Loflus(Alternate) Highway 12 Turnback Committee Lili McMillan Jim Cornick Adam Edwards Jessica Loftus Housing and Redevelopment Authority Lili McMillan,Chair Jim Cornick Jr. Lizz Levang Aaron Printup Dennis Walsh Ron Olson, Secretary Page 1 of 3 APPOINTMENT/DESIGNATION 2015 Insurance Agent of Record Ronald Youngdahl, Northern Capital Insurance Group Lake Minnetonka Conservation District(LMCD) Gabriel Jabbour Long Lake Fire Advisory Commission Aaron Printup Dennis Walsh Jessica Loftus Mayor's Association Lili McMillan Official Newspaper The Pioneer Official Depositories/Investment Vendors Ally Bank,UT(GMAC) American Express Centurian,UT Bank of China,NY Bank of India, NY Bank West, SF CA Barclay's Bank,DE Beal Bank USA,NV BMW Bank of North Am,UT Community First Bank,IL Discover Bank,DE First National Bank of the Lakes,Navarre Enerbank,UT ESSA Bank&Trust, PA First Bank&Trust,TX Firstbank,PR Fifth Third Bank,OH Flushings Savings Bank,NY GE Capital Retail,UT Goldman Sachs Bank,NY Long lake Community Bank League of MN Cities—4M Fund Morgan Stanley Smith Barney, St.Paul National Republic Bank, IL RBC Wealth Management,Mpls Republic Bank,UT Safra Nat'1 Bank,NY Sauk Valley Bank,CO Southside Bank,TX State Bank and Trust,GA State Bank India,NY Synovus Bank,GA Page 2 of 3 APPOINTMENT/DESIGNATION 2015 Official Depositories/Inveshnent Vendors, Continued UBS Financial Services,Wayzata Wells Fargo Advisors(Wachovia),Mpls Wells Fargo Bank, SD Webbank,UT Western Sta.te Bank,ND World Financial,UT World's Foremost Bank Park Commission Chair Alternating Planning Commission Chair Alternating Planning Commission Representative to Council Alternating Police Advisory Commission Lili McMillan Lizz Levang Suburban Rate Authority Jessica Loftus Transportation Committee Adam Edwards Correy Farniok or designee Weed Inspector Lili McMillan Weed Inspector-Assistant Tim Amundsen Adopted by the City Council of the City of Orono,Minnesota,at a regular meeting held January 12,2015. ATTEST: Diane Tiegs,City Clerk Lili Tod McMillan,Mayor Page 3 of 3 . J MEMORANDUM TO: COUNCIL MEMBERS FROM: DIANE TIEGS, CITY CLERK �k SUBJECT: OFFICIAL NEWSPAPER �- DATE: 1/8/2015 On December 11, 2014, per the request of Mayor McMillan, letters were sent to request bids from area newspapers for consideration as the City's official newspaper. Letters were sent to the Lakeshore Weekly IVews, Sun Newspapers, and the Laker and Pioneer. The Laker and Pioneer newspaper was the only response received for consideration as the official newspaper. - RECEIVED v � = MEDIA JAN - .7 2014 December 2014 CITY OF ORONO City of Orono City Council P.O. Box 66 Crystal Bay, MN 55323 Dear City Council Members: Please accept the following bid from the Laker and Pioneer for legal newspaper designation for the City of Orono. This newspaper is qualified by the State of Minnesota as a legal newspaper under Minnesota Statutes Section 331A.02, Subd. 1. The following rate structure for legals is effective January 1, 2015: First insertion: $11.92 per column inch Subsequent insertions: $9.92 per column inch Characters per inch: 320 Lines per inch: 9 A notarized affidavit will be provided for each notice published. Additional affidavits are$2.50 each. A$20.00 charge will be assessed on legal notices that require typing. All published legal notices are posted on the Laker and Pioneer website at no additional charge. The Laker and Pioneer are published weekly on Saturday. The deadline is 10:00 a.m. on Tuesday for publication the following Saturday. Please email legal notices to sunlegals�ecm-inc.com. Thank you for considering the Laker and Pioneer as the official newspapers for the City of Orono for the upcoming year. We appreciate the opportunity to serve the needs of your community. Sincerely, G� Michael Jetchick Sales Manager mike.jetchick�ecm-inc.com 10917 VALLEY VIEW HOAD,EDEN PRAIRIE,MN 55344 • 952-846-2019 i COl1NCIL MEETING , JAN 12 2Q15 REQUEST FOR COUNCIL ACTION CITY OF ORONO DATE: January 12, 2015 ITEM NO: � Department Approval: Administrator Reviewed: Agenda Section: Name Ron Olson Title Finance Director City Administrator's Report Item Description: Orono Police Garage - ay Request#4 Attachments: Kraus Anderson, the Construction Manager for the garage project, has submitted pay request number four on behalf of the contractors working on the project. The pay request is for $270,678.05. Including this pay request, a total of $1,869,644.36 (71%) of the $2,649,823.00 contract has been paid. The contractors and amounts are as follows: Envision Glass $ 5,082.50 Grazzini Brothers& Co $ 8,550.00 Kelleher Construction $ 64,147.80 Kellin on Construction $ 29,283.75 Midwest Fence $ 25,569.25 Minnetonka Plumbing $ 54,740.90 RTL Construction $ 44,186.19 Summit Fire Protection $ 4,659.26 Su erior aintin &Decoratin $ 10,432.90 WTG Terrazzo & Tile $ 24,025.50 Total $ 270,678.05 COUNCIL ACTION REQUESTED: Motion to approve the payments to the contractors working on the Orono Police Garage Project as listed in an amount totaling $270,678.05. PROJECT APPLICATION AND PROJECT CERTIFICATE FOR PAYMENT AIA DOCUMENT G722/CMa PAGE ONE OF FIVE PAGES TO OWNER: PROJECT: APPLICATION NO: 4 Distribution to: City of Orono City of Orono Police Department PERIOD TO: 11/30/14 �OWNER 2750 Kelley Parkway Remodel&Ezpansion PROJECT NO: 90447 �CONSTRUCTION Orono,MN 55356 2730 Kelley Parkway MANAGER Orono,MN 55356 �— �RCHITECT 0 ATTENTION: Jessica Loftus PROJECT APPLICATION FOR PAYMENT PROJECT CERTIFICATE FOR PAYMENT Application is made for Payment,as shown below,in connection with the Project. In accordance with the Contract Documents,based on on-site observations and the data Project Application Summary,AIA Document G723/CMa,is attached. comprising this Application,the Construction Manager and Arclutect certify to the Owner that to khe best of their knowledge,information and belief the Work has progressed as indicated,the quality of the Work is in accordance with the Contract 1. TOTAL CONTRACT SUMS(Item A Totals) $ 2,625,049.00 Documents,and the Contractors are entitled to payment of the AMOiJNT CERTIFIED. 2. Total Net Changes by Change Orders $ 40,989.00 (Item B Totals) 3. TOTAL CONTRACT Si1M TO DATE(Item C Totals) $ 2,666,038.00 4. TOTAL COMPLETED&STORED TO DATE $ 1,968,07830 (Item F Totals) — 5. RETAINAGE(Item H Totals) $ 98,403.94 6. LESS PREVIOUS TOTAL PAYMENTS $ 1,598,996.31 (Item I Totals) 7. CURRENT PAYMENT DUE(Item J Totals) $� ���6�F8:05� TOTAL OF AMOUNTS CERTIFIED $ 270,678.05 The undersigned Construction Manager certifies that to the best of the ConsUvction C�CTI b��hl�?�aus-Anderson Coustruction Company Manager's Irnowledge,information and belief of this Project Application for Payment � is an accurate compilation of the Contractors'Applications for Payment,attached hereto. By: � Date: 12/02/14 CONS�T j�,�'ION GE :S ' cts,Inc. By: �(%�� Date: 12/02/14 By: Date: � �/ State of: Minnesota r��-� 's Certificate is not negotiable. T'he AMOUNTS CERTIFTED aze payable only to the �°� '.. KqqEN A, MELANDER County of: Anoka ��""�� ontractors named in AIA Document G723/CMa,attached. Issuance,payment and Subscribed and sworn to before ;� �"���� Notary Public-Minnesota �p��of payment are without prejudice to any rights of the Owner or the me this 2nd da y of December,2014 �:,;��`�'�My Commisslo�Expires Jan 31,2ots ntractors under their Contracts. Notary Public ���a My Commissi n p res. uary ,2019 AIA DOCUMENT G702/CMa APPLICATION AND CERTIFICATION FOR PAYMENT�CONSTRUCTION MANAGER-ADVISER EDITION•1992 EDITION AIA �1992 G727JCMa1992 THE AMERICAN INSTITUTE OF ARCHITECTS,1745 NEW YORKAVE.,N.W.,WASHINGTON,DC 200085292 Users may obtain validation of this document by requesting of the license a completed AIA Document D401 -Certification of DocumenYs Authenticity PROJECT APPLICATION SUMMARY AIA Document G723/CMa PAGE TWO OF FIVE PAGES A sepazate AIA Document G702/CMa,APPLICATION AND CERTIFICAT'E APPLICATION NO: Four FOR PAYMENT,for each Contractor's signed Certification is attached. APPLICATION DAT'E: 12/1/2014 PERIOD FROM: 11/1/2014 City ojOrono Police Department Remodel&Expansion TO: 11/30/2014 PROJECT NOS: 90447 In tabulations below,amounts are stated to the nearest dollar. CONTRACTOR'S Acoustic Associates Envision Glass Grazzini Brothers& Kelle6er Construction TOTALS PROJECI' NAME Company THIS TOTALS PORTION OF Acoustical Ceilings Glass&Glazing Resilient Flooring/Carpet Concrete/Masonry PAGE WORK WS 09-C WS OS-A WS 09-D WS 03-A A ORIGINAL CONTRACT SUM $8,700.00 $42,498.00 $16,605.00 $430,421.00 $498,224.00 $2,625,049.00 B NET CHANGE ORDERS TO DATE $0.00 $0.00 $13,920.00 $1,624.00 $15,544.00 $40,989.00 C CONTRACT SUM TO DATE $8,700.00 $42,498.00 $30,525.00 $432,045.00 $513,768.00 $2,666,038.00 D WORK IN PLACE TO DATE $0.00 $5,350.00 $10,000.00 $398,723.00 $414,073.00 $1,968,078.30 E STORED MATERIALS (Not in D or I) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 F TOTAL COMPLETED& STORED TO DATE(D+E) $0.00 $5,350.00 $10,000.00 $398,723.00 $414,073.00 $1,968,078.30 G RETAINAGE PERCENTAGE 5°/ 5% 5°/ 5°/ 5% 5% H RETAINAGE AMOiJNT $0.00 $267.50 $500.00 $19,936.15 $20,703.65 $98,403.94 I PREVIOUS PAYMENTS $0.00 $0.00 $950.00 $314,639.05 $315,589.05 $1,598,996.31 J CURRENT PAYMENT DUE (F-H-I) $0.00 $5,082.50 $8,550.00 $64,147.80 $77,780.30 $270,678.05 K BALANCE TO FINISH (C-F) $8,700.00 $37,148.00 $20,525.00 $33,322.00 $99,695.00 $697,959.70 L PERCENT COMPLETE (F'�) 0% 13°/ 33% 92°/ 81% 74% AIA DOCUMENT G723/CMa•PROJECT APPLICATION SUMMARY•1991 EDITION AIA�1991 G723/CMa-1991 THE AMERICAN INSTITUTE OF ARCHITECTS,1735 NEW YORK AVE.,N W,WASHINGTON,D.0 20006-5209 Users may obtain validation of this document by requesting of the license a completed AIA Document D401 -Certification of DocumenYs Authenticity PROJECT APPLICATION SUMMARY AIA Document G723/CMa � PAGE THREE OF FIVE PAGES A separate AIA Document G702/CMa,APPL�CATION AND CER`I'IFICATE APPLICATION NO: Four FOR PAYMENT,for each Contractor's signed Certification is attached. APPLICATION DATE: 12/1/2014 PERIOD FROM: 11/1/2014 TO: 11/30/2014 PROJECT NOS: 90447 In tabulations betow,amounts are stated to th I nearest dollar. CONTRACTOR'S Kellington Construction Lampert Commercial LSI Corp of America Mau Steel Erectors Midwest Fence&Manuf TOTALS NAME Construction THIS PORTION OF Demplition Carpentry Metal Building System Plastic Laminate Cswrk Structural Steel Erection Fencing PAGE WORK WS 06-A I WS 13-A WS 12-A WS OS-B WS 32-A A ORIGINAL CONTRACT SUM $198,250.00 $315,195.00 $29,720.00 $14,750.00 $29,900.00 5587,815.00 B NET CHANGE ORDERS TO DATE -$803.00 $0.00 $0.00 $0.00 $0.00 $803.00 C CONTRACT SUM TQDATE $197,447.00 $315,195.00 $29,720.00 $14,750.00 $29,900.00 $587,012.00 D WORK IN PLACE I TO DATE � $73,830.00 $235,945.00 $26,747.00 $14,750.00 $26,915.00 $378,187.00 E STORED MATERIAI,S (Not in D or I) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 F TOTAL COMPLETED& ' i STORED TO DATE(D+E) $73,830.00 $235,945.00 $26,747.00 $14,750.00 $26,915.00 $378,187.00 G RETAINAGE � PERCENTAGE 5°/ 5°/ 5°/ 5% 5°/ 5% H RETAINAGE I AMOUNT $3,691.50 $11,797.25 $1,337.35 $737.50 $1,345.75 518,909.35 I PREVIOUS PAYMENTS $40,854.75 $224,147.75 $25,409.65 $14,012.50 $0.00 $304,424.65 J CURRENT PAYMENT DUE I F-H-I i $29,283.75 $0.00 $0.00 $0.00 $25,569.25 $54,853.00 K BALANCE TO FII�IISH i (C-F) $123,617.00 $79,250.00 $2,973.00 $0.00 $2,985.0 $208,825.00 L PERCENT COMI'LETE � (F�-C) 37% 75% 90% 100°/ 90% 64% AIA DOCUMENT G723/CMa PRQIECT APPLICATION SUMMARYI�1991 EDITION AIA 01991 G723/CMa-1991 THE AMERICAN INSTITUTE OF ARCHITECTS,1735 NEW YORK AVE.�N W,WASHINGTON,D C 20006-5209 Users may obtain validation of this docum�nt by requesting of the license a completed AIA Document D401 -Certification of Document's Authenticity PROJECT APPLICATION SUMMARY AIA Document G723/CMa PAGE FOUR OF FIVE PAGES A separate AIA Document G702/CMa,APPLICATION AND CERTIFICATE APPLICATION NO: Four FOR PAYMENT,for each Contractor's signed Certification is attached. APPLICATION DATE: 12/1/2014 PERIOD FROM: 11/1/2014 TO: 11/30/2014 PROJECT NOS: 90447 In tabulations below,amounts aze stated to the nearest dollar. CONT'RACTOR'S Minnesota Utilities& Minnetonka Plumbing Palmer West Coastruction RTL Construction Sierra Metals,Inc. TOTALS NAME Excavatin THIS PORTION OF Earthwork/[Jtilities Plumbing Roofing Drywall Struct SteeVMisc Metals PAGE WORK WS 31-A WS 22-A WS 07-A WS 09-A WSOS-A A ORIGINAL CONTRACT SUM $563,822.00 $38Q300.00 $48,400.00 $110,900.00 $35,072.00 $1,138,494.00 B NET CHANGE ORDERS TO DATE $0.00 $849.00 $0.00 $0.00 $876.00 $1,725.00 C CONTRACT SUM TO DATE $563,822.00 $381,149.00 $48,400.00 $110,900.00 $35,948.00 51,140,219.00 D WORK IN PLACE � TO DATE $539,712.00 $297,917.0 $0.00 $101,38030 $32,733.00 $971,742.30 E STORED MATERIALS (Not in D or I) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 F TOTAL COMPLETED& STORED TO DATE(D+E) $539,712.00 $297,917.00 $0.00 $101,38030 $32,733.00 $971,742.30 G RETAINAGE PERCENT'AGE 5°/ 5% 5% 5°/ 5% 5% H RETAINAGE AMOIJNT $26,985.60 $14,895.85 $0.00 $5,069.03 $1,636.65 $48,587.13 I PREVIOUS PAYMENTS $512,726.40 $228,280.25 $0.00 $52,125.08 $31,09635 $824,228.08 J CURRENT PAYMENT DUE (F-H-I $0.00 $54,740.90 $0.00 $44,186.19 $0.00 $98,927.09 K BALANCE TO FINISH (C-F) $24,110.00 $83,232.00 $48,400.00 $9,519.70 $3,215.00 $168,476.70 L PERCENT COMI'LETE (F=C) 96% 78°/ 0% 91% 91°/ 85% AIA DOCUMENT G723/CMa PR0.IECT APPUCATION SUMMARY�1991 EDITION•AIA�1991 G723/CMa-1991 THE AMERICAN INSTITUTE OF ARCHITECTS,1735 NEW YORK AVE.,N.W.,WASHINGTON,D C.20006-5209 Users may obtain validation of this document by requesting of the license a completed AIA Document D401 -Certification of DocumenYs Authenticity PROJECT APPLICATION SUMMARY AIA Documend G723/CMa PAGE FIVE OF FIVE PAGES A separate AIA Document G702/CMa,APPLICATION AND CERTIFICAT`E APPLICATION NO: Four FOR PAYMENT,for each Contractor's signed Certification is attached. APPLICATION DA'TE: 12/1/2014 PERIOD FROM: 11/1/2014 TO: 11/30/2014 PROJECT NOS: 90447 In tabulations below,amounts are stated to the neazest dollar. CONTRACTOR'S Sterling Electric Summit Companies Superior Painting& WTG Terrazzo&Tile TOTALS NAME Deco�atin THIS PORTION OF Electric Fire Protection Painting/Wall Covering Tile PAGE WORK WS 26-A WS 21-A WS 09-E WS 09-B A ORIGINAL CONTRACT SUM $309,890.00 $28,850.00 $21,701.00 $40,075.00 $0.00 $400,516.00 B NET CHANGE ORDERS TO DATE $23,250.00 $0.00 $648.00 $625.00 $0.00 $24,523.00 C CONTRACT SUM TO DATE $333,140.00 $28,850.0 $22,349.00 $40,700.00 $0.00 $425,039.00 D WORK IN PLACE TO DATE $141,003.50 $19,329.50 $17,251.00 $26,492.00 $0.00 $204,076.00 E STORED MATERIALS (Not in D or I $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 F TOTAL COMPLETED& STORED TO DATE(D+E) $141,003.50 $19,329.50 $17,251.00 $26,492.00 $0.00 $204,076.00 G RETAINAGE PERCENTAGE 5°/ 5% 5% 5°/ 0% 5% H RETAINAGE AMOLINT $7,050.18 $966.48 $862.55 $1,324.60 $0.00 $10,203.81 I PREVIOUS PAYMENTS $133,953.32 $13,703.76 $5,955.55 $1,141.90 $0.00 5154,754.53 J CURRENT PAYMENT DUE (F-H-I) $0.00 $4,659.26 $10,432.90 $24,025.50 $0.00 539,117.66 K BALANCE TO FII�IISH (C-F) $192,136.50 $9,520.50 $5,098.00 $14,208.00 $0.00 $220,963.00 L PERCENT COMPLETE (F=C) 42% 67°/ 77°/ 65% 48% AIA DOCUMENT G723/CMa PROJECT APPl1CATION SUMMARY•1991 EDITION AIA�1991 G723/CMa-1991 THE AMERICAN INSTITUTE OF ARCHRECTS,1735 NEW YORK,AVE,N W.,WASHINGTON,D C.20006-5209 Users may obtain validation of this document by requesting of the license a completed AIA Document D401 -Certification of DocumenYs Authenticity �����°V�D APPLICATION AND CERTIFlCATION FOR PAYMENT • AIA DOCU�ENT CMA G�o2 PA6E OfJE OF t oF z 4 TO OWNER: City of Orono PROJECT: �rono Police Denartment Remode pppLICATION NO: 140015-00001 PO Box 66 2730 Kelley Parkway 11/30/2014 ��ue. Crystat Ba ,MN 55323 Orono,MN 5535 PERIOD TO: e1���p�R@ � Y �PINe FROM cotv�rxncrott: Envision Glass,Inc. vwAxcxrrEcr: SKD Architects,Inc. CONTRACT DATE: 2962 Cleveland Avenue North 11140 Highway 55 pROJECT NOS: 140015 Roseville,MN 55113 plymouth,MN 55441 CONTRACT FOR:GLASS&GLAZING CONTRACTOR'S APPLICATION FOR PAYMENT Application is made for paymeny as shown below,in connection with the Contraa. The undersigned ContraMor certifies that to the best of the Conhactot's knowledge,information and belief tl�e Continuation Sheet,AIA Document(i703,is attaclud. Work cover�by this Application for Payment has bcen completed in accordance with the Condact Documents, ' 4,Z.�Q v y� that all amwnts have been paid by the Contraaor for Work for which previous Certificates for Payment were 1. ORIGINAL CONTRACI'SIJM S �� issued and payments received fram the Owner,and that curtent payment shown herein is now due. 2. Net change by Change Orders s 0.00 conrTRa,croR: Envision Glass,Inc. 3. CONTRAC'f SUM TO DATE(Line!f 2) S�� p��`�' 4. TOTAL COMPLETED&STORED TO S ��.� State: � 5. RETA(NAGE: County: jtg�p�y 5.� �_ j ` u s. %of Completed Work S ���`� By: � L . Date: `�� 1�` � 1 b. %of Stored Material S Subsaibed and swom to before me Uiis ��� day of'/d���►^r�-�!� Total Retainege(Lines Sa+56 or '7�.—t r�j Tatal in Column I ofG703) S �� N Pu ' 6. TOTALEARNEDLESSRETAINAGE S �� -� MyCommissionexpires: `�/ ■ ���.���1f CHERYLANN STADLER (Line 4 Less Line 5 Total) �"'" �/ 7. LESS PREV[OUS CERTIFICATES FOR � p,pp ARCHtTECTS CERTIFICATE FOR P �oT�Y�u - �T My Commissaon Expires PAYMENT(Line 6 from}uior Certificate) S [n accordance with the Contract Documents,based on on-site ob � � ata compr�'���py 3��2019 app[icaHon,the Arcliitect certifies to the Owner that to the best of t o g�y�' f� • �7^�Z'� �lief the Work 6as progressed as indicated,the qualiry of the WarR�i1� i wi i ihe�ommct 8. CURRENT PAYMENT DUE S Jv Docum�ts,and the Conhacror is eptitled to payment of the AMO[11V'I'CERT[FIED. 9. BALANCE TO FINtSH,INCLUDING REI'AINAGE S ��.��� ..�� 'CERTIFIED... .............S � O� _� (Line 3 less Line 6) 1 ADDI ON DEDUCTION c t Total changes approved B Date• in previous months by Owner Total a oved this Month CONSTRUCTION MANAGER: TOTALS NE'C CHANGES by Change Order By: Date: This Certificate is not negotiable. The AMOIINT CERTIFIED is payable only to the Conlraclor named herein.(ssuance,payment and acceptance of paymeM are without 'udice to an ri lits of Ute Owner or Co�ror under this Conhact. CONTINUATION SHEET AIADOCUMENTG703 PAGE � oF 2 PAGES AIA Document G702,APPLICATION AND CERTIFICATION FOR PAYMENT,contaimng APPLICATION NO: 1400 I S-OOOO 1 Comractor s signed certification is attached. APPLICATION DATE: i 1/18/2�14 PERIODTO' 11/30/2�14 Use Column I on Contracts where variable retainage for line items may apply PROJECT NO: 140015 ITEM SCHEDULED M P VI PRESENTLY COMPLETED � BALANCE RETAINAGE NO. DESCRIPTION OF WORK VALUE APPLICATION THIS PERIOD STORED AND STORED (G=C) TO FIDIISH (IF VA�RIABLE �D+E� D OR E) TO D+TE (C-G) 01-100 84113 Alum Fram Ent&Wind (I 21,400.00 5�j�-�� 5'3� —��'�' ^� �4�� Z�°�1.� 01-200 84113 Alum Fram Ent&W ind (I C��q�— �(�g� 02-100 88000 Glazing (M) 7,200.00 7,200.00 02-200 88000 Glazing (L) 4,800.00 4,800.00 Changes per Project Manager: Jason Rentmeester Totals q���.� rJ�JSU �3� (�j�1� J�.��� Zlo�.� APPLICATION AND CERTIFICATE FOR PAYMENT CONSTRUCTION MANAGER-ADVISER EDITION � AIA DOCUMENT G7OZ�CMCI PAGE ONE OF PAGES TO OWNER Kraus Anderson Construction PROJECT: City of Orono Police Dept. APPLICATION NO: 2 Distribution to: 8625 Rendova StreetNE �� 2730 Kelley Parkway aOWNER ����� PO Box 158 �.�;�$�'�,� Orono,MN 55356-9387 PERIOD TO: 11/30/14 �CONSTRUCTION Circle Pines,MN 55014 PROJECT NO: MANAGER FROM CONTRACTOR: �Ov �� 2�14 �ARCHITECT Grazzini Brothers and Company ANp�R�ON� CONTRACT DATE: �CONTRACTOR 1175 Eagan Industrial Road ���CL�P�N�S Eagan,MN 55121 VIA CONSTRUCTION MANAGER: CONTRACT FOR: VIA ARCHITECT: CONTRACTOR'S APPLICATION FOR PAYMENT The undersigned Contractor certifies that to the best of the Contractor's knowledge, Application�s made for payment,as shown below,in connection with the Contract. information and belief the Work covered by this Application fa�Payment has been Continuation Sheet,AIA Document G703,is attached. completed in accordance with the Contract Documents,that all amounts Ilare been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments received from the Owner,and that current payment shown herein is now due 1. ORIGINAL CONTRACT SUM $ 16,605.00 2. Net change by Change Orders $ CONTRACTOR: Grazzi Brothers and Company 3. CONTRACT SUM TO DATE(Line 1 f 2) $ � , �. 4. TOTAL COMPLETED&STORED TO DATE $ f< l� l (Column G on G703) y: Date: 5 RETAINAGE: a. %of Completed Work $ 500.00 State of• Mmnesota Cou f. o umn D+E on G703) Subscribed and sworn to before me th�s 17 Ndg�SddYt�R.OLSON b. %of Stored Material $ Notary PuUlic: (����� 4 Notary Pubiic o umn F on G703) My Conm7ission expires. / 1/31/17 � _ s Stote of Minnesota Total Retainage(Lines 5a+�b or (. My Commission Expires � 017 Total in Column I of G703) $ 500.00 6. TOTAL EARNED LESS RETAINAGE $ 9,500.00 In accordance with the Contract Documents,based on on-site observations and the data (L�ne 4 less Ltne 5 1 otal) compnsing this apphcat�on,the(;onstruct�on Manager and Arclirtect cerhty to the 7. LESS PREVIOUS CERTIFICATES FOR Owner that to the best of their knowledge,infonnation and belief the Work has PAYMENT(Line 6 fi•om prior Certificate) $ 950.00 progressed as indicated,the quality of the Work is in accordance w�th the Contract 8. CURRENT PAYMENT DUE $ . .. .. ,5 . � Documents,and the Contractor is entitled to payment of the AMOUNT CERTIFIED 9. BALANCE TO FINISH,INCLUDING RETAINAGE $ 21,025.00 .�-�)�� (Line 3 less Line 6) AMOCJNT CERTIFIED $ �> � >V (Attach explanahon famount certifted differs frorn the amount applied for Initiu!u1l ota c anges approve figures on this App(ication und on the Continuatson Sheet that changed to conforn�to the in previous months by Owner amount cerl' C C N R: Total approved this Month $13,920 00 Date• /�. , A � TOTALS $13,920.00 $0.00 By: Date• � NET CHANGES by Change Order $13,920.00 This Certificate is not negotiable. The AMOLJNT CERTIFIED is paya le only o the Contractor named herein.Issuance,payment and acceptance of payment are without prejudice to any nghts of the Owner or Contractor under this Contract. AIA DOCUMENT G702/CMa APPLICATION AND CERTIFICATION FOR PAYMENT CONSTRUCTION MANAGER-ADVISER EDITION 1992 EDITION AIA� �O 1992 G702/CMa-1992 THE AMERICAN INSTITUTE OF ARCHITECTS,1745 NEW YORK AVE,N W,WASHINGTON,DC 20006-5292 Users may obtain validation of this document by requesting of the license a completed AIA Document D401 -Certification of Document's Authenticity CONTINUATION SHEET Ala DocvNrENTc�o3 PAGE oF PAGES AIA Document G702,APPLICATION AND CERTIFICATION FOR PAYMENT,containmg APPLICATION NO' 2 Contractor's signed cert�ficatwn is attached APPLICATION DATE. 11/17/14 In tabulations below,amounts are stated to the nearest dollar. PERIOD TO. 11/30/14 Use Column I on Contracts where variable retainage for Ime items may apply ARCHITECT'S PROJECT NO�City of OrOno Police Dept. A B C D L F G H I ITEM DESCRIPTION OF WORK SCHEDULED WORK COMPLETED MATERIALS TOTAL % BALANCE RETAINAGE NO VALUE FROM PREVIOUS THIS PERIOD PRESENTLY COMPLETED (G-C) TO FINISH (IF VARIABLE APPLICATION STORED AND STORED (C-G) RATE) (D+E) (NOT IN TO DATE D OR E) (D+E+F) 5 00% Soft FloormQ Work Subm�ttals $1,000 00 $1,000 00 $0.00 $0 00 $1,000 00 100% $0.00 $50 00 Labor $4,305 00 $0.00 $S00 00 $0 00 $500.00 12% $3,805 00 $25 00 Materials $11,300 00 $0.00 $2,000.00 $0.00 $2,000.00 18% $9,300.00 $100 00 CO#1-add carpet $11,615 00 $0.00 $5,000 00 $0 00 $5,000 00 43% $6,615.00 $250 00 CO#1 -add demo $2,305 00 $0.00 $1,500 00 $0 00 $1,500 00 65% $805.00 $75 00 GRAND TOTALS $30,525 00 $1,000 00 $9,000.00 $0.00 $10,000 00 3z 76% $20,525.00 $500.00 Users may obtain validation of this document by requesting of the license a completed AIA Document D401 -Certification of DocumenYs Authenticity "• , „ .� AIA Type Document � °`��-..� `''°° Application and Certification for Payment Pa e 1 of 3 �!M 9 ry� DISTRIBUTION TO: TO(OWNER):City of Orono v �'�5 �U��� pROJECT:Orono Police Department APPLICATION NO: 4 2750 Kelley Parkway ��C Remodel 8 Expansion OWNER Orono,MN 55356 2730 Kelle Parkwa INVOICE N0:1461 CONSTRUCTION K���_p,NC3���s�� Orono,MN 55356 y PERIOD T0:11/30/2014 MANAGER G�r�(`,L�T'�N" ARCHITECT FROM Keileher Construction,Inc. ARCHITECTS _CONTRACTOR (SUBCONTRACTOR):11531 Rupp Drive PROJECT NO: _SUBCONTRACTOR Bumsville,MN 55337 VIA CONSTRUCTION MANAGER: Kraus-Anderson Construction Company CONTRACT FOR:Concrete Work VIA ARCHITECT: SKD Architects,Inc. CONTRACT DATE: 7/29/2014 SUBCONTRACTOR'S APPLICATION FOR PAYMENT The Undersigned Subcontractor certifies that to the best of the Subcontractor's knowledge, information and belief the work covered by this application for Payment has been completed in Application is made for Payment,as shown below,in connection with the Contract. accordance with the Contract Documents,that all amounts have been paid by the Subcontractor for Continuation Sheet,AIA Type Document is attached. Work for which previous Certficates for Payment were issued and payments received from the owner or contractor,and that current payment shown herein is now due. 7.ORIGINAL CONTRACT SUM ... ... .. ... . . . . ... . .$ 430,421.00 2.Net Change by Change OMers . . . . ... . . . . . . . ..$ 1,624.00 SUBCONTRACTORiCetleher Construction,Inc. 11531 Rupp Drive Bumsville,MN 55337 3.CONTRACT SUM TO DATE (Line 1 +2). . . . . . . . . .. $ 432,045.00 4.TOTAL COMPLETED AND STORED TO DATE . .. . . . $ 398,723.00 By. Date: !! ?�t Todd Kamrud r/ Pr ' ct Manager 5.RETAINAGE: a. 5.00%of Completed Wo�ic $ 19,936.15 State of:MN County of: Dakota b. 0.00%of Stored Materiat $ 0.00 Subscribed and Sworn to before me this Z--!� Day of Np�l�20 /T Notary Public: ��� �w,, — Total retainage(Line 5a+5b)..... .. . . . . . . . . .. . . . $ 19,936.15 Matthew M.Gehrman My Commission Expires: 4�`- Notary Public 6.TOTAL EARNED LESS RETAINAGE. . . . . . . . . . . .. . $ 378,786.85 ' (Line4lessLineSTotal) CERTIFICATE FOR PAYM �MN, �ar�n��ry31,Z019 7.LESS PREVIOUS CERTIFICATES FOR PAYMENT In Accordance with the Contract Documents,based on on-site observations and the data comprising Line 6 from nor Certificate . . . . . . . . .$ 314,639.05 the above application, the Construction Manager and Architect certifies to owner that to the best of � p �''' '' '' '' ' their knowledge,information and belief the Wo�lc has progressed as indicated,the quality of the work 8.CURRENT PAYMENT DUE ..... ... . . . .. . . . . .. ..$ 64,147.80 �/ is in accordance with the Contract Documents, and the Subcontractor is entitled to payment of the AMOUNT CERTIFIED 9.BALANCE TO FINISH,INCLUDING RETAINAGE � "� Line 3 less Line 6 $ 53,258.15 l '`''� 4—�—� � ) AMOUNT CERTIFIED. . . . . . . . .. . . ..... .. . .. ... . . . . . $ �I �I 1 (Attach explanation if amount cert�ed differs irom the amount applied. Initial all frgures on this CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS Application and on the Continuation Sheet that are changed to conform to the amount certi�ed.) Total changes approved in previous CONSTR E : months by Owner or Cont�actor 0.00 0.00 gy Date: 1��_��- AR � Total approved this Month 1,624.00 0.00 B Date: � Y� TOTALS 1,624.00 0.00 This Cert�cate is not negotiable. The AMOUNT CERTIFIED is payable only to the Subcontractor NET CHANGES b Chan e Order 1,624.00 named herein. Issuance,Payment and acceptance of payment are without prejudice to any rights of Y 9 the Owner,Contractor or Subcontractor under this Contract AIA Type Document Application and Certification for Payment Page 2 of 3 TO(OWNER):City of Orono PROJECT: Orono Police Department APPLICATION NO: 4 DISTRIBUTION TO: 2750 Kelley Parkway Remodel&Expansion OWNER Orono,MN 55356 2730 Kelley Parkway PERIOD T0:11/30/2014 CONSTRUCTION Orono,MN 55356 MANAGER ARCHITECT FROM Kelleher Construction,Inc. ARCHITECTS CONTRACTOR (SUBCONTRACTOR):��531 Rupp Drive PROJECT NO: _SUBCONTRACTOR Bumsville,MN 55337 VIA CONSTRUCTION MANAGER: Kraus-Anderson Construction Company CONTRACT FOR:Concrete Work VIA ARCHITECT: SKD Architects,Inc. CONTRACT DATE: 7/29/2014 SCHEDULE PREVIOUS COMPLETED STORED COMPLETED ITEM DESCRIPTION VALUE APPLICATIONS THIS PERIOD MATERIAL STORED % BALANCE RETAINAGE Labor � Footings 14,215.00 14,215.00 0.00 0.00 14,215.00 100.00 0.00 710.75 2 Poured Wall\Piers 54,487.00 54,487.00 0.00 0.00 54,487.00 100.00 0.00 2,724.35 3 Slab on Grade 32,499.00 32,499.00 0.00 0.00 32,499.00 100.00 0.00 1,624.95 4 Stoops 1,310.00 1,310.00 0.00 0.00 1,310.00 100.00 0.00 65.50 5 Building Aprons 975.00 975.00 0.00 0.00 975.00 100.00 0.00 48.75 g Exterior Stab 2,423.00 2,423.00 0.00 0.00 2,423.00 100.00 0.00 121.15 7 Set Bollards/Switchgear Pad 1,760.00 1,760.00 0.00 0.00 1,760.00 100.00 0.00 88.00 g Sidewalks/Paving 28,550.00 17,130.00 0.00 0.00 17,130.00 60.00 11,420.00 856.50 g Rebar 13,050.00 13,050.00 0.00 0.00 13,050.00 100.00 0.00 652.50 10 Surveying 3,200.00 3,200.00 0.00 0.00 3,200.00 100.00 0.00 160.00 11 Waterproofing 8,930.00 8,930.00 0.00 0.00 8,930.00 100.00 0.00 446.50 �2 Fluid Applied Air Barrier 4,600.00 4,600.00 0.00 0.00 4,600.00 100.00 0.00 230.00 13 Joint Sealants/Firestopping 5,000.00 0.00 500.00 0.00 500.00 10.00 4,500.00 25.00 14 Curb&Gutter 19,872.00 19,872.00 0.00 0.00 19,872.00 100.00 0.00 993.60 �5 Masonry 90,800.00 39,500.00 44,400.00 0.00 83,900.00 92.40 6,900.00 4,195.00 �6 K/A Atlowance 5,000.00 5,000.00 0.00 0 00 5,000.00 100.00 0.00 250.00 Materials 17 Footings 6,570.00 6,570.00 0.00 0.00 6,570.00 100.00 0.00 328.50 �g PouredWa111Piers 24,481.00 24,481.00 0.00 0.00 24,481.00 100.00 0.00 1,224.05 �g Slab on Grade 16,771.00 16,771.00 0.00 0.00 16,771.00 100.00 0.00 838.55 AIA Type Document � Application and Certification for Payment Page 3 of 3 TO(OWNER):City of Orono PROJECT: Orono Police Department APPLICATION NO: 4 DISTRIBUTION TO: 2750 Kelley Parkway Remodel&Expansion OWNER Orono,MN 55356 2730 Kelley Parkway PERIOD TO:71/30/2014 CONSTRUCTION Orono,MN 55356 MANAGER ARCHITECT FROM Kelleher Construction,Inc. ARCHITECTS _CONTRACTOR PROJECT NO: SUBCONTRACTOR (SUBCONTRACTOR):��531 Rupp Drive - Burnsville,MN 55337 VIA CONSTRUCTION MANAGER: Kraus-Anderson Construction Company CONTRACT FOR:Concrete Work VIA ARCHITECT: SKD Architects,Inc. CONTRACT DATE: 7/29/2014 SCHEDULE PREVIOUS COMPLETED STORED COMPLETED ITEM DESCRIPTION VALUE APPLICATIONS THIS PERIOD MATERIAL STORED % BALANCE RETAINAGE 20 Stoops 300.00 300.00 0.00 0.00 300.00 100.00 0.00 15.00 2� Building Aprons 300.00 300.00 0.00 0.00 300.00 100.00 0.00 15.00 22 Exterior Slab 600.00 600.00 0.00 0.00 600.00 100.00 0.00 30.00 23 Set Bollards/Switchgear Pad 500.00 500.00 0.00 0.00 500.00 100.00 0.00 25.00 24 Sidewalks/Paving 13,755.00 8,253.00 0.00 0.00 8,253.00 60.00 5,502.00 412.65 25 Rebar 21,000.00 21,000.00 0.00 0.00 21,000.00 100.00 0.00 1,050.00 26 Waterproofing 3,400.00 3,400.00 0.00 0.00 3,400.00 100.00 0.00 170.00 27 Fluid Applied Air Barrier 1,000.00 1,000.00 0.00 0.00 1,000.00 100.00 0.00 50.00 Zg Joint Sealants/Firestopping 2,000.00 0.00 100.00 0.00 100.00 5.00 1,900.00 5.00 29 Curb&Gutter 9,273.00 9,273.00 0.00 0.00 9,273.00 100.00 0.00 463.65 30 Masonry 40,500.00 16,500.00 20,900.00 0.00 37,400.00 92.35 3,100.00 1,870.00 3� Performance/Payment Bonds 3,300.00 3,300.00 0.00 0.00 3,300.00 100.00 0.00 165.00 32 Change Order#1 685.00 0.00 685.00 0.00 685.00 100.00 0.00 34.25 33 Change Orcler#2 939.00 0.00 939.00 0.00 939.00 100.00 0.00 46.95 REPORTTOTALS $432,045.00 $331,199.00 $67,524.00 $0.00 $398,723.00 92.29 $33,322.00 $19,936.15 � NOV 2 4 2014 ��� :.'�3,M�'... TM � � }(RpUS-ANDERSON� �•�: Document G732 009 CIRCLE PiNES Application and Certificate for Payment, Construction Manager as Adviser Edition TO OWNER: PROJECT: APPLICATi01V N0: DISTR�BUTION T0: City of Orono Orono Police Dpt. 04 Four OWNER 2730 Kelley Parkway PERIOD T0: CONSTRUCTIOP�MANAGER FROM VIA CONSTRUCTION Orono, MN 55356 CONTRACT DATE: 11/30/2014 ARCHITECT CONTRACTORkellington Construction, Inc. MANAGER: Kraus Anderson PROJECT NOS: / / CONTRACTOR FIELD CONTRACT FO�b1 North 2nd Street VIA ARCHITECT: OTHER inneanohs MN 55411 SKD Architects � The undersigned Contractor certifies that to the best of the Contractor's knowledge,information and CONTRACTOR S APPLICATION FOR PAYMENT belief the Work covered by this Application for Payment has been completed in accordance with the Application is made for payment,as shown below,in connection with the Contract. Contract Documents,that all amounts have been paid by the Contractor for Work for which previous AIA Document G703T"',Continuation Sheet,is attached. Certificates for Payment were issued and payments received from'the Owner,and that current payment 1.ORIGINAL CONTRACT SUM............................................................$ 198,250.00 shown herein is now due. 2.NET CHANGES IN THE WORK..........................................................$ -803.00 CONT R• Kelli gton Construction, Inc. 3.CONTRACT SUM TO DATE(Line 1 t 2) ............................................. $ 197,447.00 By: -5��� `�f��~ DaCe: 11/21/2014 4.TOTAL COMPLETED AND STORED TO DATE(Cplumn G on G703)..............�,T�� — State of: Minnesota 5.RETAINAGE: County of: Hennepin a. 5 %of Completed Work �►,` Subscribed and sworn to b JESSICA L.PL01fifMA'�) (Colzrmn D+E on G703J $ 3��1 • �.J me this 2 day o ember, 20 Motery Public b. 5 %of Stored Material Notary Public: Minnesota (Column F on G703) $ 0.00 My Commission expires: ����o�s �p�� ���� 31,2019 .r Total Retainage(Lines Sa+Sb,or Total in Column I on G703)...................$ �� � � :ERTIFICATE FOR PAYMENT 6.TOTAL EARNED LESS RETAINA GE:.........:........................................�v,13f�,� n accordance with the Contract Documents,based on evaluations of the Work and the data comprising 7.LESS PREVIOUS CERTIFICATES — this application,the Construction Manager and Architect certify to the Owner that to the best of their (Line 4 minus Line 5 Total) FOR PAYMENT.......... .�r....�....................� „��}1� 1c�+owledge,information and belief the Work has progressed as indicated,the quality of the Work is in (Line 6 from prior Certificate) accordance with the Contract Documents,and the Contractor is entitled to payment of the AMOLTNT S.CURRENT PAYMENT DUE............................................ .......$ IFIED. � ........ �2�3 7 � 9.BALAMCE TO FINISH,INCLUDING RETAINAGE . AMOUNT CERTIFIED.......................................................$ �'(� � g'�j�� r/ (Attnch explanation ifamoatnt certified d�ers from the amozrnt applied.lnitaal all figztres on this (Line 3 minz�s Line 6) $ �21� 3�b� � Applicntion and oh the Continuation Sheet that are changed to conform with the amount certified.) CONST AG : Date: �Q,�„�� SUMMARY OF CHANGES IN THE WORK ADDITIONS DEDUCTIONS A :I u � e Prrme ConlraGtors are responsib e for performing portions of the Total changes ap roved in previaus months b Owner $ 0.47 $ -803.47 Pr ' c I t' ation is nol reqt.rtred.) Total approved this month,inciuding Construction By: '` � Date: � Chan e Directives $ 1,442.10 $ -1,442.10 This Certi6cate is not negotiabie.The AMOLTNT CERTIFIED is paya e o ly to the ontractor named TOTALS $ $ _ herein.Issuance,payment and acceptance of payment are without prejudice to any rights of the Owner NET CI3ANGES IN THE WORI� $ _ or Contractor under this Contract. CAUTION;You should sign an original AIA Contract Document,on which this text appears in R[D.An original assures that changes will not he obscured. AIA Document G732'*"-2009�formerly G702T"'CMa-1992).Copyright�1992 and 2009 by The Amencan Institute of Architects All rights reserved.WARNING:This AIA"Document is protected by U.S.Copyright Law and Internatfonal Treaties.Unauthorired reproduction or distribution of this AIA' Document,or any portion of it,may result in severe Civil and criminal penalties,and will be prosecuted to the maximum extent possibfe under the law.Purchasers are permitted to reproduce ten(10)copies of this document when completed To report copyright violations of AIA Contract Documents,e-mail The American Institute of Architects'legal counsel,copyright@aia.org. � �" Chan es er Pro�ect Manager: =:� _ 9 P J _ Document G703 1992 Jason Rentmeester Continuation Sheet AIA Document G702T"x-1992,Application and Certificate for Payment,or G732T"�-2009, APPLICATION N0: �� � Application and Certificate for Payment,Construction Manager as Adviser Edition, APPLICATION DATE: 11/21/2014 containing Contractor's signed certification is att�ched. In tabulations below,amounts are in US dollars. PERIOD T0: 11/30/2014 Use Colwnn I on Contracts where variable retainage for line items may apply. ARCHITECT'S PROJECT N0: A B C D E F G H I WORK COMPLETED MATERIALS TOTAL BALANCE TO ITEM SCHEDULED PRESENTLY COMPLETED AND % RETAINAGE DESCRIPTION OF WORK FROM PREVIOUS FINISH NO. VALUE STORED STORED TO DA1'E (G-C) (If var�able rate) APPLICATION THIS PERIOD �yot in D or E) (D+E+F) (C-G) (D+E) 01 Bond $ 2,855.00 $ 2,855.00 $ - $2,855.00 00% $0.00 $142.75 02 Architectural Woodwork $ 58,860.00 $ - $ C��' S�,�� $ 03 Joint Sealers $ 3,240.00 $ - $ - $0.00 0% $3,240.00 $0.00 04 Doors, Frames, Hardware $ 29,300.00 $ $`1'.�`�- $7,325.00 25% $21,975.00 $366.25 05 Sectional overhead doors $ 3,325.00 $ - $ - $0.00 0% $3,325.00 $0.00 06 Louvers $ 3,595.00 $ - $ - $0.00 0% $3,595.00 $0.00 07 Toilet Compartments $ 1,740.00 $ - $ - $0.00 0% $1,740.00 $0.00 08 ToiletAccessories $ 3,000.00 $ - $ 2,100.00 $2,100.00 70% $900.00 $105.00 09 Fire Extinguishers $ 720.00 $ - $ - $0.00 0% $720.00 $0.00 10 Entrance Mats $ 2,160.00 $ - $ - $0.00 0% $2,160.00 $0.00 11 Selective Demo Gen. Con. $ 8,480.00 $ 8,480.00 $ - $8,480.00 00% $0.00 $424.00 12 Selective Demo- Labor $ 31,670.00 $ 31,670.00 $ - $31,670.00 00% $0.00 $1,583.50 13 Allowance $ 3,000.00 $ - $ 1,311.00 $1,311.00 44% $1,689.00 $65.55 14 Carpentry -Gen. Con. $ 9,145.00 $ $ Z-z�"2-5 $2,286.25 25% $6,858.75 $114.31 15 Rough Carpentry L&M $ 19,585.00 $ $� �,���jS $18,605.75 95% $979.25 $930.29 16 Finish Carpentry $ 8,650.00 $ - $ - $0.00 0% $8,650.00 $0.00 17 Doors - Labor $ 4,905.00 $ - $ - $0.00 0% $4,905.00 $0.00 18 Louvers- Labor $ 620.00 $ - $ - $0.00 0% $620.00 $0.00 19 Specialties- Labor $ 3,400.00 $ - $ - $0.00 0% $3,400.00 $0.00 20 Change Order 1A $ (654.00) $ , $�5�y,,X��' -$654.00 00°/a $0.00 -$32.70 21 Change Order 1B $ (149.00) $ . $� ��1�1.�p� -$149.00 00% $0.00 -$7.45 GRANDTOTAL $197,447.00 $ '�-�'3.��-- v� 3�. �Z'" Z3 .�(� 37 �b �2 �-� ' �iO��•� CAUTION:You should sign an original AIA Contract Document,on which this text appears in RED.An original assures that changes will not be obscured. AIA Document G703T""-1992.Copyright OO 1963,1965,1966,1967,1970,1978,1983 and 1992 by The American Institute of ArcMitects.All rights reserved.WARNING:This AIA�Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of this AIA�Document,or any portion of it,may result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law.Purchasers are permitted to reproduce ten(10)copies of this document when completed.To report copyright violations of AIA Contract Documents,e-mail The American Institute of Architects'legal counsel,copyright@aia.org. 10727pp0DeA �`������"� s� �- AIA Type Document Nav 2 5 2014 Application and Certification for Payment Page 1 of 2 � TO: C�ty of Orono Project: Orono Police Dept APPLICATION NO: One-Final DISTRIBUTION TO: 2750 Kelley Parkway KRAGI�C�p�N�gN� PERIOD TO: 11/20/2014 OWNER Orono, MN 55356 ARCHITECT X CONTRACTOR FROM: Midwest Fence&Mfg. VIA(ARCHITECT): SKD Architects, Inc 525 E. Villaume Avenue 11140 Highway 55, Suite A PROJECT NO: 90447 S. St. Paul MN 55075 Plymouth, MN 55441 CONTRACT FOR: Orono Police Dept CONTRACT DATE: August 1, 2014 CONTRACTOR'S APPLICATION FOR PAYMENT The Undersigned Contractor certifies that to the best of the Contractor's knowledge,information Application is made for Payment,as shown below,in connection with the Contract. and belief the work covered by this application for Payment has been completed in accordance Continuation Sheet,AIA Type Document is attached. with the Contract Documents,that all amounts have been paid by Contractor for Work for which previous Certificates for Payment were issued and payments received from the owner,and that 1. ORIGINAL CONTRACT SUM.................................. $ 29,900.00 current payment shown herein is now due. CONTRACTOR:Midwest Fence&Mfg. 2. Net Change by Change Orders............................ $ - 525 E Villaume Ave S.St.Paul,M 5075 3. CONTRACT SUM TO DATE(Line 1 +2).................... $ 29,900.00 .. By: Date: �\`��'�� 4. TOTAL COMPLETED AND STORED TO DATE........... $ s��o��('S� State of: MN County of: Dakota 5. RETAINAGE: Subscribed and Swo to before me this � Day of ZO�y a. 5 96 of Completed Work ���o�� Notary Public: �/���� 0 _ b. %of Stored Material My Commission Expires: �" - .-,_ . Total retainage(Line Sa+Sb)............... $ ��`�4�.7 S CERTIFICATE FOR PAYMENT ����•` ='•�ya NO�ARY PUBUC-MINNESOTq In Accordance with the Contract Documents,based on evaluations of e ��an,3�,201B 6. TOTAL EARNED LESS RETAINAGE............................ �`�^„��/ .`�—� this application,the Construction Manager and Archftect certify to the Owner a (Line 4 less Line 5 Total) knowlage,information and belief the Work has progressed as indicated,the quality of the work is in 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT accordance with the Contract Documents,and the Contractor is entitled to payment of the AMOUNT (Line 6 less prior Certificate) CERTIFIED. ` -- _-�. ��7 �, AMOUNT CERTIFIED......................................................5 a� . Jl�! 8. CURRENT PAYMENT DUE........................�....... $ �5^��,a S � (Attach explanation rf amount certified differs from the amount applied. Initial all figures on this 9. BALANCE TO FINISH,INCLUDING RETAINAGE Application and on af Sheet that are changed to conform to the amount certified.) (Line 3 less Line 6) $ �3���� CONS R CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS Date: � ,� 1. �LE.- CT: �i�Muftiple Pn ontractors are responsible for pertorming portions of the Project,the Total changes approved in 's ot required) I_ By. Date: � V previous months by owner This Certificate not negotiable. The AMOUNT CERTIFIED is payable onty to the on ractor Total approved this Month - named herein. Issuance,Payment and acceptance of payment are without prejudice to any TOTALS - - rights of the Owner or Contractor under this Contract. NET CHANGES by Change Order - Schedule Previous Completed Stored Completed ITEM Description Value Applications This Period Material Stored % Balance Retainage 1 Salvage Existing 8'Existing 8'Fence Fabric 1,200.00 1,200.00 1,200.00 100.00 60.00 2 Install 8'Fence at Parking Lot 8,800.00 8,800.00 8,800.00 100.00 - 440.00 3 Cantaliver Gate and Operator 19,900.00 , ., 1.��� ��0�lS�W ����1 z�� �ys75 Subtotal 29,900.00 Z4_„�lV� _�— __- Z� a���l 'Z�igS .� ' ��Jy�?S Subtotal ' - REPORT TOTALS 29,900.00 - �(�,C((5 c.� - �(,p�j�..s G�O ?.A.�� �3�5��� Changes per Project Manager: Jason Rentmeester /L.;PLICATION AND CERTIFICATE FOR PAYMENT ����a '� CONSTRUCTION MANAGER-ADVISOR EDITION AIA DOCUMENT G702/Cma �a�� <�� �'��� • TO(OWNER): PROJECT: APPLICATION NO.: 4 Distribution to: City of Orono City of Orono Police Department(��OV �`� 2��4 PERIOD TO: 11/30/2014 OWNER 2750 Kelley Parkway Remodel and Expansion PROJECT NO.S: 1225.00 CONSTRUCTION Orono, MN 55356 KR,�US-ANnERSON� MANAGER CIr�CLE Pf(�icS ARCHITECT FROM: CONTRACT DATE: 7/29/2014 CONTRACTOR Minnetonka Plumbing Inc. CONTRACT NO.: Category 22A 520 South River Street VIA CONSTRUCTION MANAGER: Kraus Anderson Construction Co. Plumbing&HVAC PO Box 1080 VIA ARCHITECT: SKD Delano, MN 55328 CONTRACTOR'S APPLICATION FOR PAYMENT The undersigned Contractor certifies that to the best of the Contractor's knowledge, Applicadon is made for payment,as shown below,in connection with the ConVact. informaGon and belief the Work covered by this Application for Payment has been Continuation Sheet,AIA Document G703,is attached. completed in accordance with the Contract Documents,that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and 1. ORIGINAL CONTRACT SUM $ 380,300.00 payments receiv d om the wner,and that current payment shown herein is now due. .............................................................. 2. Net Change by Change Orders $ 849.00 .......................................................... 3. CONTRACT SUM TO DATE $ 381,149.00 CONTRA • i o a P mbing Inc. 4. TOTAL COMPLETE 8�STORED TO DATE $ 297,917.00 ( ) ................................. By: ' Date: 11/20/2014 Column G on G703 5. RETAINAGE: a 5 °�o of Completed Work $ 14,895.85 State of: Minnesota County of: Hennepin (Column D+E on G703) Subscribed and sw n to before e thi:20th day of November, 2014 b 5 "� of Stored Material $ 0.00 Notary Public: � � (Column F on G703) My COmmISSi 2� 01/31/2020 ���M�`.iSf�;�!N�K DEBOER Total Retainage(Line 5a+5b or $ 14,895.85 �'. �i�N.'riY Pu8L1C-MINNESOTA Total in Column I on G703) CERTIFICATE FOR PAYMENT ` " �' '-' � 6. TOTAL EARNED LESS RETAINAGE $ 283,021.15 In accoMance with the Contract Documents,based on on-slt�`6t1��14'�'tloPrs�n2Yd5 a ( ) comprising this appllcation,the ConsVuction Manager and Architect certify to the Owner Line 4 less Line 5 Total 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT $ 228,280.25 that to the best of their knowledge,information and belief the Work has progressed as (Line 6 from prior certificate) indicated,the quality of the Work is in accordance with the Contract Documents,and the 8. CURRENT PAYMENT DUE $ 54,740.90 ✓ Contractor is entitled to payment of the AMOUNT CERTIFIED. � ............................... 9. BALANCE TO FINISH,PLUS RETAINAGE $ 98,127.85 `� ( ) ................................� AMOUNT CERTIFIED $ �.��V__� Line 3 less Line 6 (Attach explanation if amount differs from the amount applied for. Initial all figures on CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS this Application and on the Continuation Sheet that are changed to conform to the Total changes approved in_ amount certified.) previous months by Owner ANA rson ConsVuction Company By: Date: \. Total approved this Month 849.00 A � � By: Date: TOTALS 849.00 0.00 This Certifipte is not negotiable. The AMOUNT CERTIFIED is payable only to the Contractor named herein. Issuance,payment and acceptance of payment are without NET CHANGES by Change Order 849.00 prejudice to any rights of the Owner or Contractor under this ConVact. CITY OF ORONO POLICE DEPARTMENT Application#04 � PAGE 2 A B C D E F G G1 H I WORK WORK TOTAL COMPLETED COMPLETED MATERIALS COMPLETED ITEM SCHEDULED PREVIOUS THIS PRESENTLY &STORED BALANCE RETAINAGE NO. DESCRIPTION OF WORK VALUE APP PERIOD STORED TO DATE % TO F11�TISH G X 5% PERMITS,BOND,MOBILIZATION, START UP 9,345.00 9,345.00 9,345.00 100% 0.00 467.25 ALLOWANCE 5,000.00 1,822.00 1,822.00 36% 3,178.00 91.10 S.�NITARY SEWER UNDERGROUND Material 16,985.00 16,985.00 16,985.00 100% 0.00 849.25 Labor 10,170.00 10,170.00 10,170.00 100% 0.00 508.50 SATTITARY SEWER ABOVE GROUND Material 5,475.00 3,475.00 3,475.00 63% 2,000.00 173.75 Labor 4,980.00 2,980.00 2,980.00 60% 2,000.00 149.00 DOMESTIC WATER Material 7,814.00 4,814.00 1,000.00 5,814.00 74% 2,000.00 290.70 Labor 10,140.00 4,140.00 2,000.00 6,140.00 61% 4,000.00 307.00 CONDENSATE WATER Material 1,402.00 402.00 1,000.00 1,402.00 100% 0.00 70.10 Labor 1,980.00 980.00 980.00 49% 1,000.00 49.00 GAS PIPING Material 4,077.00 2,077.00 2,077.00 51% 2,000.00 103.85 Labor 6,300.00 2,300.00 2,300.00 37% 4,000.00 115.00 FIXTURES Material 12,771.00 4,771.00 4,771.00 37% 8,000.00 238.55 Labor 6,720.00 1,720.00 1,720.00 26% 5,000.00 86.00 EQUIPMENT PLUMBING Material 12,101.00 10,101.00 10,101.00 83% 2,000.00 505.05 Labor 2,640.00 640.00 640.00 24% 2,000.00 32.00 DEMOLITION Material 14,195.00 14,195.00 14,195.00 100% 0.00 709.75 Labor 4,800.00 4,800.00 4,800.00 100% 0.00 240.00 INSULATION SUB 5,705.00 0.00 0% 5,705.00 0.00 TEMP CONTROL SUB 15,000.00 10,000.00 4,000.00 14,000.00 93% 1,000.00 700.00 157,600.00 103,895.00 9,822.00 0.00 113,717.00 72% 43,883.00 5,685.85 CITY OF ORONO POLICE DEPARTMENT Application#04 PAGE 3 A B C D E F G G1 H I WORK WORK TOTAL COMI'LETED COMPLETED MATERIALS COMPLETED ITEM SCHEDULED PREVIOUS THIS PRESENTLY &STORED BALANCE RETAINAGE NO. DESCRIPTION OF WORK VALUE APP PERIOD STORED TO DATE % TO FII�TISH G X 5% SHEETMETAL SUB-START UP 12,400.00 12,400.00 12,400.00 100% 0.00 620.00 Balance-Labor 3,700.00 0.00 0% 3,700.00 0.00 Duct Installation-Labor 4,800.00 2,400.00 2,400.00 50% 2,400.00 120.00 Duct Installation-Material 4,800.00 2,400.00 2,400.00 50% 2,400.00 120.00 Duct Work-Labor 20,000.00 14,000.00 4,000.00 18,000.00 90% 2,000.00 900.00 Duct Work-Material 20,000.00 14,000.00 4,000.00 18,000.00 90% 2,000.00 900.00 PRV's-Labor 2,000.00 2,000.00 2,000.00 100% 0.00 100.00 PRV's-Material 5,000.00 5,000.00 5,000.00 100% 0.00 250.00 Registers-Labor 2,000.00 1,000.00 1,000.00 50% 1,000.00 50.00 Registers-Material 2,000.00 2,000.00 2,000.00 100% 0.00 100.00 Furnaces,UH,Cond Units-Labor 16,000.00 16,000.00 16,000.00 100% 0.00 800.00 Furnaces,UH,Cond Units-Material 80,000.00 80,000.00 80,000.00 100% 0.00 4,000.00 MUA-Labor 5,000.00 0.00 0% 5,000.00 0.00 MLJA-Material 20,000.00 0.00 0% 20,000.00 0.00 AHU's-Labor 5,000.00 5,000.00 5,000.00 100% 0.00 250.00 AHU's-Material 20,000.00 20,000.00 20,000.00 100% 0.00 1,000.00 CO#0 PCO#20-New gas meter and gas piping @ RTU-1. 0.00 0.00 0.00 100°/a 0.00 0.00 $1,822 allowance PCO#24-Outdoor air intake changes. 849.00 0.00 0% 849.00 0.00 $3,178 allowance 381,149.00 240,295.00 57,622.00 0.00 297,917.00 78% 83,232.00 14,895.85 A�'�LICATION AND CERTIFICATION FOR PAYMENT RTL Inv # 14-282-3 TO CONSTRUCTION MANAGER: PROJECT: Orono Police Department APPLICATION NO: 3 ` Kraus Anderson PO Box 158 Circle Pines,MN 55014 `�` ' - '" PERIOD TO: 11/30/2014 ,��`��='�'° - ° � •• FROM CONTRACTOR: RTL Construction,Inc. �'' •• � �` ' NOV ,�� L�:, • 4000 Valley Industrial Blvd S RTL JOB NO: 14-282 Shakopee,MN 55379 KRAUS-ANG��,�.},a$ Ci�CLE PItJES CONTRACTORS APPLICATION FOR PAYMENT The undersigned contractor certifies that to the best of the contractor's knowledge,information and belief the Work covered by this application for payment has been completed in accordance with the Contract Documents,that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments received from the owner,and that current payment shown herein is now due. 1.)ORIGINAL CONTRACT SUM ................ $110,900.00 CONTRACTOR: RTL Construction, Inc. 2.)Net Change by Change Orders................... $0.00 3.)Contract Sum to Date .............................. $110,900.00 // /� / / 4.)Completed and Stored to Date ................... $101,380.30 BY. Date: L/ 5.)Retainage ........................................... $5.069.03 � _ _ A � _.� 6.)Total Earned less Retainage...................... $96,311.27 State of: MN County of: �j��c� _ -� KELSIE ANN PIEPGRAS ,,,�.,, 7.)Less Previous Certificates for Payment......... 52,125.08 Subscribed and sworn efore t ' `� day of N�V �� =��'•�. Notary Public ;� . ;���''�; Minnesofa 8.)Current Payment Due.............................. $44,186.19 � Notary Public: .c�. -. ,�,�.� ���T�.� My Comm. Expires 9.)Balance to Finish,Including Retainage......... $14,588.73 My Commission Ex �s: 1/31/20 5 �'�'" �an 31, 2ot5 CHANGE ORDER SUMMARY Additions Deductions CERTIFICATE FOR PAYMENT Total changes approved previously In Accordance with the Contract Documents,based on on-site observations and the data Comprising the application,the Architect certifies to the Owner that to the best of the Architects Total approved this month Knowledge,information and belief the Work has progressed as indicated,the quality of the work is Totals In accordance with the Contract Documents,and the Contractor is entitled to payment of the NET CHANGES by Change Order 0.00 .°+1�'10iJNT CERTIFIED. (q AMOiJNT CERTIFIED.............. $ —I�`� U`,Q\= (Attach explanation if amount certified differs from the amount applied.Initial all figures on this Application and on the Continuation Sheeet that are changed to conform with amount certif:ed.) Construction M ate: L'��1..� . Archi ct: By: Date: � � �I ITEM SCHEDULED STORED NO. DESCRIPTION VALUE PREVIOUS THIS PERIOD MATERIALS TOTAL % BALANCE RETAINAGE 1 General Conditions 13,060.00 13,060.00 0.00 0.00 13,060.00 100 0.00 653.00 2 Interior Framing Labor 13,871.00 10,403.25 693.55 0.00 11,096.80 80 2,774.20 554.84 3 InteriorFramingMaterials 5,100.00 4,335.00 765.00 0.00 5,100.00 100 0.00 255.00 4 Exterior Framing Labor 12,275.00 11,661.25 613.75 0.00 12,275.00 100 0.00 613.75 5 Exterior Framing Materials 5,520.00 5,520.00 0.00 0.00 5,520.00 100 0.00 276.00 6 Insulation Labor 1,364.00 1,364.00 0.00 0.00 1,364.00 100 0.00 68.20 7 Insulation Materials 800.00 800.00 0.00 0.00 800.00 100 0.00 40.00 8 Interior Hanging Labor 21,570.00 6,471.00 14,020.50 0.00 20,491.50 95 1,078.50 1,024.58 9 Interior Hanging Materials 4,180.00 1,254.00 2,717.00 0.00 3,971.00 95 209.00 198.55 10 Taping Labor 25,910.00 0.00 24,614.50 0.00 24,614.50 95 1,295.50 1,230.73 11 Taping Materials 3,250.00 0.00 3,087.50 0.00 3,087.50 95 162.50 154.38 12 Alternate#4 4,000.00 0.00 0.00 0.00 0.00 0 4,000.00 0.00 110,900.00 54,868.50 46,511.80 0.00 101,380.30 9,519.70 5,069.03 � �� � RECEIVED � � . � D;o�+��=.��e.nt:.G732 T'" - 2009 NOV 2 4 2014 AiQ�_�icaf%��ar�d�Ce��ti�i�afe::for�R�yrn,��,t�;�;;Co tr,.u�tion:Manage Adviser Edition ���������N� , �;��.. r.as° , TO�OWNER:C9tqltsf- ono�•. .,:,,, -- �: , •- "�;" .;.PRQ ECT:":roao .Q -_ qp en� m e •:�: . � 2750"Kelley EnrkWay ` 2750 Kellby Purkway � �APPL1CATfON N0: ' DISTRtBUTION'T0: Orono,MN 55356 Orono,MN OWNER PERIOQ TQ� 1�1/30(2014 CON3TRt1CTI0N MANAGER FROM ' � �swnntit Fire Protection ' VIA CO�ISTRUC710N �+�Anderson ARCHITECT �� . CONtRAGT pkTE: CONTRACTOR:�.575 MinnehahaAvenue W MANAGER: Po box 158 P.RdJ�CT NOS:,12-4310 � � CpNTRACTOR y... -St Paul MN 55�03• M � �: ' Cirole Pines,IVIN.55014 CONTRACT FOR;F�e�prinkJers„ � ', �.�M';�,�4,.�;Af�C�lTECrT•SKD 2ytchitects,;Inc,� OTHER «.�� .�..�-.� �,_ CONTRAC�TQR'S`A�PLI,CA�Tt�OT+I;�F�C:�`J�P �F�(;EN°,I�' ., '. �_ - _� � ��uiiaecsi8n«t;.conttacto�c�ri�ss.�at.totbe,bestoftlfeConu'acWr's.knowledge, ��„�, � ' in d � ` � '•� ~' �`^�{' �_ - ' ? .. belieftiiel?�orkcovered:b hisA ` 'cat►on�for,�a Applica6bn:is made.for payi�eiit;as;holivn�elow 7n,couneeticn•witti thg Contract.�_ _, . Y'� ..',�p� �. zY�eat�ias been coinpleted ia aocordance with tl�e '^�� �-�a' �� ' Contract Docume�t►ts;:ti�at'a11.ari�oynts;7�ave b�n;paid by�the Contractor.for Work forwvhich previous AIA- �-�- �` T-SU che`d.:(...: , y........ 28,850.. o hown�h eui s,. i - DoCua3ent,G�03�,Continuatioa STieet;:is atta � � 1:ORIGINAI:C � ,I�I; .:. .. , ' .............. � ' ,�'aXi?!��were issued'and�payments'received&om the Owner,end that curreiut p 0 :. . ..... ..... $ 4 aov�%due. ayment 2.NE7 CHqNGES;IN THE-WORK..:..::............. D.00:: ., - ,� .�.' .«�„ • •. .. . .................... .$ . �� � � CONTRAC �Summit Fire ProtecUon 3.GONTRACTSt1M�TODATE'(Llhe;13�2)... . ... .............. 28,8�0_00�� 1��„�'�� �.C�OMP,I'.�"'ETED A •$ By' � Date: �1.� .. . ............:....�.. . . 4.TOTpL,_ ND.<STORED'TO DAT�(Colii»i'ti�r.on G70�) .......... � 19,�29:50� � • -----�`�' State of � 5.RETAINACsE: '. - � CouIIly-Ot'.'Ramsey 1��'` �9r'MA.�n�.��,��n., � �Si• .. � •'A1��'`a.lte4�OP,ryM1iww.✓ a. S:U�O�" a/,�',�ompleted Work �� Subacribed"and aworn to,before `' � ° ' � � ' " (C'd1uinr D�„�E on G7Q3j -: $�96.6:48 ma tlus . '��day of N ZN' � ` :�'-�- . b. . '`., "%a of Stored Mateinal _ :'�'�y c,, : - . Notary Public: ,- :.r.�.�.,��,�, � (ColumxFonG703J , , $ MvCommissionexnires:�•1c31-2015 ' � ' � - � ,-�� t . - Toral�RetaiAage,(Lines Sa+Sb,or.Total tn Colt,mml on:G70�)....................�966.48�. � ;: _ -CERTIFtC�A, �("��..PAYM 6.TOT.t e�4 mm��Line S ETAINAGE':........................:......................... �• ��� �.^ � Documen T a, � EN A . $1,8,363:02`` In accordance1v�nth iha ConttacC� ,b sed on evalnations of the Work anci 1,he data:comprising (L,. . , �... +tal,j" .. `, ; . , this l pon e ConstrucuondVlaou andArclucect ' . ' r :e . AP I�_ ,th ` 7.LESS�PREVIOUS;CERTIFfCATES:FOR PAYMENT.....:...:..:....................... 13;703.76 �+ g��,'"m ry °" " ��� � s,� � � ��e Owne_ ut tha• t of t6eu� B�' � fY r th 'to bes , : . kno led infvnnation�erid eF'the?W�oik-ha rogressed as,indicated,�tha yualiry of the Work is in S.CURR�ItPAYMENI'.UE..cate.::................:..:...i ' - ., �' =. w• �. - accot'dance�ivith Contract o en Coatractor.�senUtledt y�nentof UNT (� .�' P ��, ) , 1he D'cuiri ts;�und lhe o pa iha AM0 ,. , „ (e 4;659:26 : _ , .. �� ERTiFIED. � ...........................�_ r 8.BAL'pN�ETO�FiN113H;INCLUDING R�T'AINAGE � ; AMOUNT CERTIF1Eb........:...................... - - , ........................$ �l�S�j�� � (Atlach explanatfon:f a»rou,rtt cert�ed d'4Q''ers from 1he amourrt app/ied.InfriQl.aTt,�?gures on thts ' (�ine 3 minus�Ltne 6) $ 10,486.98 Appliauiohqnd on the Cos!lmtatfon Sheet that are changed to conform w�lh 1he amount cert�ed.) , CONSTRUC� .. . ,,. �ate: 1 a.����.�" SUMMA'liY OF�GHANGES 1N THE-WORK : �1: �` .:,, ADDITIONS �DEDUGTIONS R : O • ; ulti i� Contraeiors are res onsible or " Total cban�es a""ioved in revious'atonths b OwnbrN'�e: $; � ,�� •' F � P ,�' perfor,xtng portians of the $ - ;alinnfsnotreguired) � � Total approved this month,-iacldding:ConstnicGori° � By: �" Date: Chaa e Directivea- -�$; $ Tlus"Certi ioste is;noE n otlable.Ttie;AMO(1NT CERTTFIED is payabie on y to the ntractor named "" TOTAL'S::s$� ' $ - herein;Issuance,,payment and acceptance of payment are wilhout prejudice to any righu of the O�vner NET C '�i GE TN TtIE WORK• ` � w,�, ' ' • or Ccntracior under this�ontract. " CAUTIoN�:iYou shouldslgn,an.orC inal�AlA�Cant�ac�Do4ument,;u�.�whfch this=textappears.in RED..An orlginal.assures.that.changes:will not be.obscured. AIA Dociiinetit,G732TM-2DG8(tortnerty.�G702!!+CMa-1992):;Copyriyht�.1992and 2009'by The Artierioan Ins6tute ofiArchitects,-AII Hghts reseryed.WARNING:This AIA Documant is pwtectod by U.S.Copyright Law and Intemallonai Traatfos.Unauthorfzed rap►oducUon or distribuNon of this AIA°Document,or any porlion.of 1t,may result in savere civiband•oriminal p�nalGas,and'will be prosecutad to the maximum extant possiWa under the law.Purchasere are permitted to reproduce len(10)coples of lhis document when completed.Ta report copyrlght vlo�tfona ot AIA Cohlraet�ocuments,amall The American InsUlule of Architects'legal counsel,copyright�ala,org. _ � � TM _ ' ==�� Document G732 2009 Instructions Application and Cerfificafe for Payment, Construcfion Manager as Adviser Edifion GENERAL INFORMATION Purpose.A[A Document G732TM-2Q09,Application and Certificate for Payment,Construction Manager as Adviser Edition,is to be used in conjunction with AIA Docnment G703''"�-1992,Continuation Sheet.These documents are designed to be used on a Project where a Constniction Manager is employed as an ndviser to the Owner,but not as a constructor.Procedures for their use are covered in AIA Doctunent A232T"�-2009,Genetal CondiUons of the Contract for Construction,Consiruction Mana�er as Adviser Edition. Related Docnments.AIA Document G703-1992. Use of Carrent Documents.Prior to using any AIA Contract Docwnent,users should consult k�vw.aia.org or a local AIA component to verify the most recent edition. Reprodue[ions_This document is a copyrighted tvork and may not be reproduced or excerpted from without the express written permission of the AIA.There is no impIied pem2ission to reproduce this document,nor does membership in The American Iastitute of A�hitects confer any fiutherrights to reproduce tl�is document.The AIA hereby grants the purchaser a limited license to reproduce A maximum of t�n copies of a compieted G732 2009,bui only for use in connection with a particular project.'I'he AIA will not permit reproduction outside of the limited Iicense for reproduction granted above,except upon written request and receipt of wrilten pennission from the AIA.Rights to reproduce the document may vary for users of AIA software.Licensed AIA softwarz users should consult the End LJser License Agreement(EULA).To report copyrigbt��iolations of AIA Contract Documents,e-mail The American Institute of Architects'legal counsei,copyright@aia.org. USING G732-2009 After the Contractor has mmpleted AtA Document G703,Continuation Sheet,summary information should be transfe�red to AIA Document G732 2009,Application and Certificate for Payment,Construction Manager as Adviser Edition.The Contractor should sign G732,have it notarized and submit it,togett�er with G703,to tbe Construction Manager and Architect.The Construcfion ManAger and Anhitect should review G732 and G703 and,if they are acceptable,complete the Certificate for Payment on G732.The Construc6on Manager and Architect may certif}a different amount than that applied for pursuant to Sections 9.5 and 9.6 of A232�2009.They should then initia]all figures on G732 and G703 that have been changed to conform to the amount certified and attach an explanation.The completed G732 and G703 should be forwarded to the Owner. COMPLETING G703 Aeading.This information should be completed to be consistent�vith similtu information on AIA Document G732-2009,Application and Certificate for Payment,Construction Manager as Adviser Edition. Colmm�s A,B and C.These coimm�s shou(d be completed by identifying the various portions of the Project and their scheduled value consistent with the schedule of valnes submitted at the commencement of the Project or as subsequently adjusted.The breakdown ma)be by sections of the Work or by Subcontractors and should remain consistent throughout the Project.Multiple pages shonld be used when ret{uired. Colamn C.Shauld be subtotaled at the bottarn�vhen more than one page is used and totaled on the last page.Initially,this total sUouid equal the original Contract Sum.T'he total of column C may be adjusted by Change Orders during the Project. Coimm�D Enter in this column the amount of completed work covered by the previous application(columns D&.E from the previous applica6on}.Values from colomn F(Materials Presently Stored)from the previous application should not be entered in this column. Column E.Enter here the value of Work completed at the time of tius application,including the value of materials incorporated into We project tivhich were listed on the previous application under Materials Presently Stored(column F). Cotuma F.Enter here the vatue of Materials Presently Stored for which payment is soughL The total of the colwnn must be recalculated at the end of each pay geriod.This vahie covers both materials newly stored for which payment is sought and materials previously stored which are not yet incorporated into the Project.Mere payment by the Owner for stored materials does not result in a deducrion from fhis column.Only as materials are incorporated into the Project is their value deducted from this column and incorporated imo column E(Work Completed-Ttiis Period). Column G.Enter here the tota!of columns D,E tuid F.Calculate the pementage completed by dividing column G by column C. Columtt H.Esiter here the difference between column C(Scheduled Value)and column G(Total Completed and Stored to Date). Column I.This column is nom�ally used only for contracts where variable retainage is pemutted on a line-item basis.It need not be completed on projects where a constant retainpge is withheid from the overall contract amount. Change Orders and Construction Change Directives.The amount of the original contract,adjnsted by Change Orders and amounts a�thorized for Construction Change Directives as reflected in line 2,is to be entered on tine 3 of the G732 form. MAKiNG PAYMENT The Owner should make payment dicectly to the Contractor based on the amount certif ed by the Constructeon Manager and Architect on AIA Document G732-2009,Application and Certiftcate for Payment,Construction Manager as Adviser Edition.The completed form contains the name and address of the Cor►tractor.Paymznt shouid not be made to any other party unless speeifically indicated on G732. A1A Document G732TM-2009(fortnerly G702TMCMa-1992).Gapyright A 1392 atid 2009 by The American tnstilute of Arohttects.Ali rights reserved. WARN(NG:This AIA�'Document is protected by U.S.Copyrtghf l.aw and Intemationai Treaties.Urtaathorized reproducfion or�stribu6an of this AIA°Document,or any portion of it,may result in severe civil and criminai peqafties,and wiil 6e prosecuted to the maximum extent possible under the law.Purchasers are permitted to reproduce ten(10)copies of this daximent when compteted.To reporl copyrighE viofaHons of AIA Contract Documenis,e-mail The American InsUtute oPArchiiects'legat counsel,copyright@aia.org. � � . Document G703TM — 1992 Confinuation Sheet A.IA Document G702,APPLICATION AND CERTIFICATION FOR PAYMENT, APPLICATION N0: 124310-00003 containing Contmctor's signed certiFication is attaclied. In tabulations below,aroounts are stated to the nearest dollar. APPLICATION DATE:11/21/2014 Use Colwnn I on Contracts where variable retainage for line items may apply. PERIOD T0: 11/30/2014 ARCHITECT'S PROJECT N0: �2-a3io A B C � E F G H I WORK COMPLETED MATERIALS TOTAL SCHEDULED PRESENTLY COMPLETED BALANCE 1TEM DLSCRIPTLON OF WORR FROM PREVIOUS o�a T� RL-'TAINAGE VALUE STORCD AND STORED �G_C� ��H NO: APPLICATTON THIS PERIOD (NOT IN TO D�TE «v��'B� (D+E) D OR E) (D+E+F) (C-G) It'°'TE� Ol Labor 15,867.50 3,966.88 2,380.12 6,347.00 40.00 9,520.50 317.35 02 Material 10,09'7.50 7,573.13 2,524.37 10,097.50 100.00 0.00 504.88 03 Design 2,885:00 2,885.00 2,885.00 100.00 0.00 144.25 TOTALS 28,850.00 14,425.01 4,904.49 19,329.50 67.00 9,520.50 966.48 CAUTION:You abould sign an original.AIA Contract Document,on whlch thts iext'appears.in RED.M origlnal assures that cha�es wlll not be obscured. AlA bocument G703�+-1992 Copyright�1963,i 965,1966,.i 967,1970,1978,1983 and 1982 by The American InsNlute of Architects.AII rights reserved.WARNING:This AIA�Document is prolected by U.S.Copy�ight Law•and Internalfona!Treaties.Urtaulhorizad reproduction or dlstribuiton of this AIA�Document,or any portlon o(it,may result'in severa civil and c�iminal penallies,and will be prosecuted to the mexlmum e�ctent pnsslbte under 1he.law.Purchasers are permifted io reproduce ten(10)coples of this document when completed.7o reporl copyright violapons of AIA Contract Documenls,e-mail The American InsHlule o(Architects'legal counsel,copyrightCg�aia.org. � TM � ==- -� - Document G703 — 1992 Instructions � Continuation Sheet GENERAL INFORMATION Purpase and Related Documents.AIA Document G702,flpplication and Certificate for Payment,is to be used in conjunction with AIA Document G703, Conflnuadon Sheet.These documenls are designed for use on Projecks where the Conhactor has a direct Agreement with the Owner.Procedures for their use are covered in A(A Document A201,General Conditions of the Contract for Construction. Use of Current Documents.Prior to using any AIA Contract Document,users shouid consult www.aia.org or a local AIA component to verify the most recent ed'�ion. Reproductions.This document is a eopyrighted work and may not be reproduced or excerpted from without the express�vritten permission of the AIA.There is no imp��ed permission to reproduce ihis document,nar does membership in The American tnstitute of Architects confer any further rights lo reproduce this documenf.The AIA hereby granfs the purchaser a limited license to reproduce a rnaximum of ten copies of a corr�leted G703,but only ior use in connection wiih a paficvlar project The A{A wi71 not permit reproduction outside of the limited license For reproduction granted above,except upon written request and receipt oE written petmission from the AIA.Righks to reproduce the document may v�y(or users of AIA software.Licensed AIA soflware users shoutd consult the End User iicense Agreement(ECM�.To report copyright vrolations of AIA Conlract Documents,e-mail 7he American Ins6tute of Architects'legal counsel, copyrigfif@aia.org. COMPLETINGTHEG703 F�RM Heading:This infocmation shoutd be completed in a manner consistent with similar information on AIA Document G702,Application and Certificate for Payment. Columns A,9&C:These columns should be�mpleted by idenlifying lhe various portions of t�e Project and their scheduled values consistent with the schedule of values submitted to the Architect at the commencement of Ihe Project or as subsequently adjusted.The breakdown may be by sections of the Work or by Subcontracfors and should remain consistenf throughout the Project.Multiple pages should be used when required. Column C should be subtotaled at lhe bottom when more ihan one page is used and totaled on the Iast page.lnitially,this total should equaf the original Contract Sum.Tha total of column C may be adjusted by Change Orders during ihe Project. Column D:Enter in ihis cotumn the amount oi completed Work covered by ihe previous application(columns D&E from ihe previous applicaiion).Values from column F(Materials Presently Stored)from the previous application should not be enlered in this column. Column E:Enfer here ihe value oF Work completed al ihe iime of this application,including the value�i materials incorporaled in the project that were listed on the previous application under Materials Presently Stored(column F). Column F:Enter here the value of Materials Presently Siored for which payment is sought.The total o(the column must be recalculated at the end of each pay pedod.This value covers both materials newly slored for which payment is sought and materials previously stored which are not yet incorporated into the Project. Mere paymecit by the Owner for stored materials does not result in a deduction from this column.Only as materials are incorporated into the Project is their value deducted from this column and incorporated into column E(Work Completed—This Period.) Column G:Enter here ihe totat of co�umns D,E and F.Calculate the percentage completed by dividing column G by coiumn C. Column H:Enter here the differe�ce between column C(Scheduled Vslue)and column G(Total Compleied and Stored to Date). Column I:This rmlumn is normally used only for contracts+rrhere variable retainage is permitted Qn a line-item basis.It need not be completed on projects where a conshant retainage is wiihheld from the overall contract amount. Change Orders:Atthough Change Orders could ba incorporated by changing the schedule of va�es each time a Change Order is added to the Project,this is not normally done.Usually,Change Orders are listed separately,either on their own G703(orm or at the end of the basic schedule.The amount of the original contract adjusted by Change Orders is to be er�tered in the appropriate location on the G702 form. Construction Change Direcfives:Amounts not in dispute thaf have been inctuded in Construction Change Directives should be incorporated into one or mare Change Orders.Amounts remaining in dispute should be dealt with according to Sec6on 7.3 in A201. The fof/owuig is ar+example of a Continuatian Sheet for work in progress.Please note that dollar amounts shown below are for!llusba6ve pwposes onty,and are not intended to reflect 8ctual oonsfiucffon_cosfs. A 8 C U E F G H 1 � , � A1.�7ERI.V� 701"AI BdCANCE ITF1f PRFJGYRY CO�IPLtTED ,. RF.I'A1NAGf. DL'iCRIPTIU�Ot 5v SCHEDI1l,FA IRU�t PR�VIUUS TO NO. O� VAL('F. APPLICA71OV 7HISPL'ItIUU S�(Ltm A�USfURkD �G-C� FIVLSH �If\'ARIAHif �D.CI fM7flv TOU.\7F rC-tll R'\T}I �URti iD+ti+F� ! MOBILIZATION 5,000 5,000 0 0 5,000 100 0 2 SNMPREMOVAL 5,000 5,000 0 0 5,000 100 0 � EARTH WORK l5,000 10,000 5.000 0 15,OG0 100 0 � LOWERRETAINTN6WAlL 30,000 0 5.000 0 5,000 50 5,OQ0 . 5 CURB$6 MISG CONC. 5,000 0 O 0 0 0 5p00 6 PAVINfi.UPPER DRIVE 20.000 0 0 0 0 0 20.000 7 PAVIN6,IOWER DRIVE 20,000 0 0 0 0 0 20,000 8 PpVfRS 20,000 0 0 10,000 10,060 50 IO.00D 9 BRILK WORK 5.000 0 0 0 0 0 5.OW � 30 11 t05.00Q 20.000 50.000 ]0.000 40.000 63.000 AIA Document G703TM—7992.Copyriqht�1863,19fi5,1366,1367,1970,1978,1983 and 1992 by The American Inslitule et Architects.All rights reserved.WARNING: This AIA�Document is protected by U.S.Capyright Law and International Trealies.Unauthorized reproduction or distribution ot this AIA�pocumenl,or any portion ot it,may result in severe civil and criminal penalties,and wiil be prosecuted to ihe maximum extent possibTe under the law.Purchasers ere permitted to reproduce ten(10)copies of tli�s document when completed.To repor!copyright violations of AIA Contract Documents,e-mail The American lnstifute of ArChitacts'legal counsel,copyrighta�aia.org. . ._,� -- - -- - 4 superior NOV192014 � painting & decorating, inc. KRAUS-ANDERSON� APPLICATION AND CERTIFICATE FOR PAYMENT PAGE 1 OF 2 CIRCLE PINES TO OWNER: City of Orono PROJECT: City of Orono Police Dept APPLICATION#: 2 DISTRIBUTIONTO: 2750 Kelley Parkway 2730 Kelley Parkway OWNER Orono,MN 55356 Orono,MN 55356 PERIOD TO: 11/30/2014 CONSTRUCTION MANAGER FROM VIA CONSTRUCTION CONTRACT DATE: 7/29/2014 ARCHITECT CONTRACTOR: Superior Painting 8�Decorating,inc MANAGER: PROJECT NOS: 90447 CONTRACTOR 3543 88th Ave NE#100,Circle Pines,MN 55014-4108 FIELD CONTRACT FOR: Painting VIA ARCHITECT: SKD Architects,tnc.11140 Highway 55,SteA,Plymouth,MN 55441 OTHER CONTRACTOR'S APPLICATION FOR PAYMENT The undersigned Contractor certifies that to the best of the Contractor's knowledge,information and belief the Work covered by this Application for Application is made for Payment as shown below,in connection with the Contract. Payment has been completed in accordance with the Contract Documents,that all AIA Document G703,Continuation Sheet,is attached. amounts have been paid by the Contractor for Woric for which previous Certificates for Payment were issued and payments received from the Owner,and that current payment shown herein is now due. 7. ORIGINAL CONTRACT SUM ........ .... .......�...... $ 21,701.00 2. NET CHANGES IN THE WORK.......... .... ............. $ 648.00 CONTRACTO`� r���/�e ing,Inc. J� /� % B : Date: � 11/17/2014 3. CONTRACT SUM TO DATE(Line 1 +.2) $ 22,349.00 State of: MN ' County of: Anoka � - � • • � . t � 4. TOTAL COMPLETED&STORED TO DATE $ 17,251.00 Subscribed and sworn to before ,, ' '� .�, .,_ ,' T ' (Column G on G703) me this 12day of ^/o� Le,iy _ _ � 5. RETAINAGE � � �� � , ,�., -,,. -, :�. •, • •-, . a. 5% of Completed Work $ 862.55 Notary Public:��,�,���--- � �.� .- . -? (Column J on Schedule of Values Draw Request) b. 5% of Stored Material $ 0.00 My Commission e�ires: (-3���"i CERTIFICATE FOR PAYMENT Total Retainage(Line 5a+5b)... ... .. . .. .... . .. .. . .. . . . . . .. . . . $ 862.55 In accordance with the Contract Documents,based on evaluations of the Work and the data comprising this application,the Construction Manager and Architect certify to the Owner that to the 6. TOTAL EARNED LESS RETAINAGE.......... .... ............. $ 16,388.45 best of their knowledge,information and belief the Work has progressed as indicated,the qualiry of (Line 4 less Line 5 Total) the Work is in accordance with the Contract Documents,and the Contractor is entitled to p�ent of 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT.......... $ 5,955.55 the AMOUNT CERTIFIED. � (Line 6 from prior Certificate) OUNT CERTIFIED......................................... �� ��3Z_� 8 CURRENT PAYMENT DUE......... ........ .... ............. $ 10,432.90 (Attach explanation if amount certified differs hom the amount applied.Initial all figures on this App/ication and on the Continuation Sheet that are changed to conform with the amount certified.) 9 BALANCE TO FINISH,PLUS RETAINAGE..... .... $5,960.55 CONSTRU R: (Line 3 less Line 6) By: Date: _ � ARCHITE . ulf ' e Contractors are respo ib rming porfions SUMMARY OF CHANGES IN THE WORK ADDITIONS DEDUCTIONS of the Proj 's ' is not required. Total chan es ap roved in revious months b Owner By: Date: Total approved this month, including Construction Change $648.00 This Certificate is not nego iable. The A UNT CERTIFIED is payable only to the Contractor Directives named herin. Issuance,payment and acceptance of payment are without prejudice to any TOTALS $648.00 $0.00 rights of the Owner or Contractor under this Contract. NET CHANGES IN THE WORK 5648.00 CAUTION: You should sign an original AIA Contract Document,on which this text appear in RED. An original assures that changes will not be obscured. + s u p e r i o r CONTINUATION PAGE ;r�.�i��f R A��n�1�mp.��< PAGE20F2 INVOICE NUMBER: 14460 PROJECT: City of Orono Police Dept APPLICATION NO: 2 LOCATION: 2730 Ketley Parkway APPLICATION DATE 11/17/2014 Orono,MN 55356 PERIOD TO: 11/30/2014 PROJECT#: 90447 COST CODE: 9900 (A) (B) (C) (D) (E) (F) (G) (H) (1) (J) (q+6 D+E+F G/C C-G G*J ORIGINAL REVISED WORK COMPLETED STORED TOTAL STORED 5% ITEM DESCRIPTION SCHEDULED CHANGE SCHEDULED PREVIOUS THIS MATERIALS &COMPLETED PERCENT BALANCE RETAINAGE NO. OF WORK VALUE ORDERS VALUE APPLICATION APPLICATION (NOT IN D OR E) TO DATE COMPLETE TO FINISH HELD Base Contract Description: Bond 701.00 701.00 701.00 701.00 100.00% 35.05 Labor 17,800.00 17,800.00 4,368.00 8,982.00 13,350.00 75.00% 4,450.00 667.50 Material 3,200.00 3,200.00 1,200.00 2,000.00 3,200.00 100.00% 160.00 Change Order Descriptions: 1 PC0014 648.00 648.00 648.00 TOTALS 21,701.00 648.00 22,349.00 6,269.00 10,982.00 17,251.00 77.19% 5,098.00 862.55 Oifice 783788-8787 Fax 763788-1485 3543 88th Ave NE�Cirde Pines�MN 55014�108 www.superior-ptg.com . ��C�iv�� APPLICATION AND CERTIFICATE FOR PAYMENT co STRUCTION MANAGER-ADVISER EDITION � AIA DOCUMENT G702/CMa NOV � � �n�a PAGEONEOF 2 PAGES TO OWNER: PROJECT: APPLICATION NO: 2 Distribution to: City of Orono City of Orono Police Department R ' 1�� aOWNER 2750 Kelley Parkway 2730 Kelley Parkway C� �N��$ERIOD TO: 11/30/14 XaCONSTRUCTION Orono,MN 55356 Orono,MN 55356 PROJECT NO: MANAGER FROM CONTRACTOR: �ARCHITECT WTG Terrazzo&Tile,Inc. CONTRACT DATE: 7/29/14 �CONTRACTOR 12101 Nicollet Ave S Bumsville,MN 55337 VIA CONSTRUCTION MANAGER:KAMW CONTRACT FOR: Tiling as per Contract VIA ARCHITECT: SKD Architects,Inc. CONTRACTOR'S APPLICATION FOR PAYMENT The undersigned Contractor certifies that to the best of the Contractor's knowledge, Application is made tbr payment,as shown below,in connection with the Contract. information and belief the Work covered by this Application for Yayment has been Continuation Sheet,AIA Document Ci7U3,is attached. completed in accordance with the Contract llocuments,that all amounts have been paid by the(:ontractor tor Work for which previous(;ertiticates Y'or Yayment were issued and payments received f'rom the Uwner,and that current payment shown herein is now due. 1. URIUINAL CUN'1'KAC'1'SUM � 4U,U75.UU 2. Net change by C;hange Urders $ (;UN'1' ''UR: W"1'Ci'' rrazzo 8c'1'ile,lnc. 3. C:UN'1'1tAC;'1'SUM'1'U llA'1'�;(Line 1 f 2) $ , . 4. '1'U'1'AL C:UMYL�'1'�ll�i S'1'Uft�ll'1'U llA'1'� $�`p��'�� (Column Ci on U703) By: te: _11/2U/14 5. li�;'1'A1NACi�:: el 'erguson- ntroller a. 5 %of Completed Work $ ��l.�l� State ot: n so C T: llakota o umn ll+�on Ci7U3) Subscribed d to before this ,lg, U 4 b. 5 %of Stored Material $ U.UU Notary Yublic: '"'' ' �{j�� " o umn N on U703) My(;ommissi ex res: � _`' � NOTARY PUBLIC '1'otal Ketainage(Lmes Sa+Sb or % ''� �: MINNES missmn xpires an.31,2078 Total in Column I of G703) $ 13a�.loC� 6. TOTAL EARNED LESS RETAINAGE $�� �(�,,�{t� In accordance with the Contract Documents,based on on-site observations and the data (Lme 4 less Lme J 1 otal) � compnsmg this applicanon,the l:onsuucrion Manager and Archrtect certiiy to the 7. L�;SS YK�;VIUUS C�R'1'1N1CA'1'�S NUR Uwner that to the best of their knowledge,information and belief the Work has YAYM�N'1'(Line 6 f'rom prior C;ertiticate) 1[�{,L, � 1.141.90 grogressed as indicated,the quality of the Work is in accordance with the C'ontract 8. (;URft�N'1'YAYM�N'1'llU�; �:•- � ,p�`s, � "bocuments,and the C;ontractor is entitled to payment ofthe AMUUN'1'(;�K'1'iN'l�ll. 9. BALANCE TO FINISH,INCLUDING RETAINAGE $ I''��.�l3a..(oC� ,� (Line 3 less Line 6) AMOUNT CERTIFIED $ �(�-� �� (Attach explanation iJ amount certified difjers from the amount app[ied for. lnitial al! o c anges approve figures on this App[ication and on the Continuation Sheet that changed to conJorm to the in revious months by Uwner amount certif' CU " A �R: '1'otal approved this Month $625.UU Uate: -�. '1'U'1'ALS $625.UU $U.UU y: llate: v NET CHANGES by Change Order $625.00 This Certificate is not negotiable. T'he AMOLJNT CERTIFIED is payable on y to the C:ontractor named herein.lssuance,payment and acceptance of payment are without prejudice to any rights of the Uwner or C;ontractor under this C:ontract. AIA DOCUMENT G702/CMa�APPLICATION AND CERTIFICATION FOR PAYMENT•CONSTRUCTION MANAGER-ADVISER EDITION 1992 EDITION AIA��m 1992 G702lCMa-1992 THE AMERICAN INSTITUTE OF ARCHITECTS,1745 NEW YORK AVE.,N.W.,WASHINGTON,DC 20006-5292 Users may obtain validation of this document by requesting of the license a completed AIA Document D401 -Certification of DocumenYs Authenticity CONTINUATION SHEET AIA DOCUMENT G703 PAGE 2 OF 2 AIA DOCUMENT G702,APPLICATION AND CERTIFICATE FOR PAYMENT,CONTAINING APPLICATION NUMBER: 2 CONTRACTOR'S SIGNED CERTIFICATION IS ATTACHED. APPLICATION DATE: 11/20/2014 IN TABULATIONS BELOW,ANOUNTS ARE STATED TO THE NEAREST DOLLAR. PERIOD TO: 11/30/2014 USE COLUMN 1 ON'CONTRACTS WHERE VARIABLE RETAINAGE FOR LINE ITEMS MAY APPLY. ARCH.PROJ.NUMBER: A B C D E F G H i J WORK COMPLETED MATERIALS TOTAL FROM THIS PRESENTLY COMPLETED BALANCE PREVIOUS PERIOD STORED AND STORED % TO SCHEDULED APPLICATION (NOT IN TO DATE (G/C) FINISH RETAINAGE ITEM NO. DESCRIPTION OF WORK VALUE D+E D OR E D+E+F C-G 5.00% 1 Work Scope 96 Tiling Section#09 30 00 Tiling Perfortnance 8�Pavment Bonds 1,202.00 1,202.00 1,202.00 100°� 0.00 60.10 Base Bid "� Labor 12,825.00 �30 �� 40'/ � �'�•� Materiais 13,529.00 13,529.00 13,529.00 100% 0.00 676.45 Allowance for unforseen Conditions (article 1.04 from work scope summaries) 1,000.00 0.00 0°� 1,000.00 0.00 Alternate#1 uv Labor 2,175.00 -� I -f7 O�l a`�Z 7� � Materials 2,650.00 2,650.00 2,650.00 100% 0.00 132.50 Alternate#2 Labor 3,338.00 0.00 0°k 3,338.00 0.00 Materials 3,356.00 3,356.00 3,356.00 100% 0.00 167.80 CO#1 625.00 625.00 625.00 100% 0.00 31.25 Pa e 2 Totals 40,700.00 1,202.00 '� . l� 0.00 , Z� .205� � a�� (� Changes per Project Manager: Jason Rentmeester , , COUNCIL ME�TING REQUEST FOR COUNCIL ACTION JAN 12 20�5 DATE: January�Z;ZU15 �Q ITEM NO: /D Department Approva •X Ad ' ist ator Reviewed: Agenda Section: Name Diane Tie s Ci Administrator R ort Item Description:�T,ist of Licenses for C 1 proval ONE DAY GAMBLING- RESOLUTION 1. Orono PTO Raffle Mid-Winter Fun Fest—Orono Middle School Saturday, February 7, 2015 The applicant has met the requirements and submitted a complete applicallon. Staff recommends approval of the One Day Gambling Resolution ANNUAL TOBACCO LICENSES Sell Tobacco Products and Tobacco Related Devices 1. Lee Thomas Walters—Wayzata Country Club 200 Wayzata Blvd West No violations in the past year. 2. Richard J.Wood—Navarre Liquors 3421 Shoreline Drive No violations in the past year. 3. Jeffrey Stuart Kringen—Spring Hill Golf Club 725 County Road 6 No violations in the past year. 4. Leroy David Koehnen—Navarre Minnoco 3360 Shoreline Drive No violations in the past year. The tobacco license applicants have met the requirements and submitted complete applications. Staff recommends approval of the 2015 tobacco license applications. COUNCIL ACTION REQUESTED: Consider a motion to approve the above listed license. � o � � �o C ITY OF ORON F� RESOLUTION OF THE CITY COUNCIL � � �' G~ N O. j�kESH��� A RESOLUTION APPROVING THE MINNESOTA LAWFUL GAMBLING APPLICATION FOR EXEMPT PERMIT OF THE ORONO PTO FOR A ONE DAY GAMBLING PERMIT WFIEREAS,the Orono PTO has submitted an application to conduct lawful gambling activities; and WHEREAS,the Orono PTO has proposed to conduct a one day gambling activity(raffle) as part of its annual Mid-Winter Fun Fest at the Orono Middle School on Saturday, February 7, 2015; and WHEREAS,the Orono PTO is required to obtain approval of the one day gambling activity from the city in which the activity will occur; and WHEREAS, the City of Orono has no objection to the conduct of lawful gambling by the applicant, in accordance with law, at the designated location. NOW, THEREFORE,BE IT RESOLVED,that the Orono City Council does hereby approve the application of the Orono PTO to conduct a one day gambling activity(raffle) at the Orono Middle School, 800 Old Crystal Bay Road North, on February 7, 2015. Adopted at a regular meeting of the Orono City Council this 12th day of January 12,2015. AT'TEST: Lili Tod McMillan, Mayor Diane Tiegs, City Clerk � Fee: �10:Q0 �„O�O Da�te Received: _ . _ � Re��ipt�#: _...-- � � �.�f� 1 L `9KfSH��� City of Orono Application for Gambling Activity � � :.2�` � ' ^. .. � _ -_ , . r . �=�Y�ti,__��,f. :�...+..;�.��Ls����r.. �. � swi, ,'r -,K• .' �2ypedf-Permit-r � .. • " . `Ty:.pe,`of��an�,kiling_Activity:- _ • Premises Renewal • Bingo Effective Dates: • Paddlewheels • Pull-Tabs • One-Day Lawful Gambling Exempt • Raffle Effective Date: ��O�CI�,xU► "�� �J• Tipboards Name of Event: �( 1� Organization: �(�,1(� �t�('(1��(��),�.,� �a Address: Phone: ��9 . ^ ����] T Y'�° 'G �. Applicant: �p� Affiliation with Organization: ���' � �r Address: ���� �K � �� l ���C'' d. �C�RN . 3� � Phone:�Q5I'3 $'-' �-1()()S Email: �'6�j�'(1.�0.��7�Q� t.:�',�• CC��(Y1 Establishment Where Gambling will be Conducted: � Address: �► Y Property Owner: Gambling Manager: ��^�� _(first� (middle) (last) Phone: Name/Description of Event: 1 � � �'a , D (s) of Operation: d��j Hours of Operation: ,�:(� - �{,: Required Submittals: • Copy of permit application from the Minnesota State Gambling Control Board • Sketch plan of area being leased for gambling activity The Orono Chief of Police shal]have 30 days in which to investigate and make a recommendation. The undersigned applicant hereby agrees to the conditions quot ec 'on 3 31 of t Or no City Code and any additional City staff requirements. Signature of applicant: Date: (Z` �.7 " �� For Office Use Only Review by Administration: � Approved ❑ Denied ❑.NA By: Date: Review by Police Department: ❑ Approved ❑ Denied ❑ NA By: Date: 2750 Kelley Parkway,P.O.Box 66, Crystal Bay,MN 55323 Phone: 952-249-46G0/Fax: 952-249-4616/www.ci.orono.mn.us LG220 Application for Exempt Permit ���s Page 2 of 2 LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT CITY APPROVAL COUNTY APPROVAL for a gambling premises for a gambling premises located within city limits located in a township The applicatfon is acknowledged with no waiting period. The application is acknowledged with no waiting period. The applfcation is acknowledged with a 30 day waiting The application is acknowledged with a 30 day walting period, and allows the Board to issue a permit after 30 days period, and aliows the Board to issue a permit after 30 [60 days for a lst class city]. days. The applicatlon is denied. The application is denied. Print city name Print county name Signature of clty personnel Signature of county personnel Title Date Title Date TOWNSHIP.If requfred by the county. On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. [A township has no statutory authority to approve or deny an application, per Minnesota Statutes 349.166.] Print township name Signature of township officer Title Date CHIEF EXECUTIVE OFFICER'S SIGNATURE The information provided in this application is complete and accurate to the best of my knowledge. I ackn�wledge that the financial report wiil be completed and returned to the Board within 30 days of the event date. Chief executive officer's signature_��^-"'" `, v�Y`" Date ��D �� Printname �1���-� � �.� �.-� � �V^0� `f �" �YeSICJ��� REQUIREMENTS Complete a separate application for: Financial report and recordkeeping required • all gambling conducted on two or more cansecutive days, or A financial report form and instruct+ons will be sent with your • all gambling conducted on one day. permit,or use the online�il-in form available at Only one application is required if one or more raffle drawings www.gcb.state.mn.us. are conducted on the same day Within 30 days of the event date, complete and return Send application with: the�nancial report form to the GambUng Control Board. a copy of your proof of nonprofit status, and Questions7 _appifcation fee (non refundable). Make check payable to Call the Licensing Section of the Gambling Control Board "State of Minnesota." at 651-639-4000. To: Gambling Control Board This form wfll be made avaifable in akernafive format(i.e.large print,Braille) 1711 West County Road B, Suite 300 South upon requesc. Roseville, MN 55113 Data privacy notice: The Information requested on this All other informatlon provided will be pri- General; Commissloners of Administration, form(and any attachments)wlll be used by the Gambltng vate data about your organizatlon unUl the Minnesota Management&Budget, and Control Board(Board)to determine your organizatton's Board issues the perm)t. When the Board Revenue; Legislative Auditor,national and qualiflcations to be involved in lawful gambling activities in issues the permit,all Information provided Intematlonal gambling regulatory agencles; Minnesota. Your organization has the right to refuse to will become publlc, If the Board does not anyone pursuant to court order; other Indi- supply the Information; however, If your organization issue a permit,all information provided viduals and agencles speciffcally authorized refuses to suppiy this Information,the Board may not be remains private,with the exception of your by state or federal law to have access to abie to determine your organization's qualiflcations and, organization's name and address which wllt the Information; indivfduals and agencies as a consequence,may refuse to issue a permit. If your remain public. Private data about your for which law or legal order authorizes a organization supplies the Information requested,the Board organization are avaiiable to: Board mem- new use or sharing of information after thls wfil be able to process the applicatlon. Your organization's bers,Board staff whose work requires noUce was given; and anyone wlth your name and address will be public information when received access to the information; Minnesota's written consent. by the Board. Department of Pubiic Safety;Attorney � MINNESOTA LAWFUL GAMBLING 1/13 Page 1 of 2 LG220 Application for Exempt Permit An exempt permit may be issued to a nonprofit organization that: AE7p�ICat1011 fE'@ (non refundable) - conducts lawful gambting on five or fewer days,and � - awards less than $50,000 in prizes during a calendar year. If application is postmarked or received 30 days or If totai prize value for the year will be$1,500 or less,contact the licensing more before the event$50; otherwise $100. specialist assigned to your county. ORGANIZATION INFORMATION Organization name Previous gambling permit number � � Minnesota tax ID number, if any Federal mployer ID number(FEIN), if any � Type of nonprofit organization. Check one. �O� ����� �Fraternal �Religious J�l�Veterans L1.�Other nonprofit organization Mailing address State ` Zip code � ^ County �� �.7� �� �� N c�.L Nam��;hi�efJexecutive officer [CEO] Daytime phto�.ne numbes _ E-maii address y T �� NONPROFIT STATUS , Attach a copy of ONE of the following for proof of nonprofit status. �Nonprofit Articles of incorporation OR a current Certificate of Good Standing. ��� c������ Don't have a copy? This certificate must be obtained each year from: �1 �� Secretary of State, Business Services Div., 60 Empire Drive, Suite 100, St. Paul, MN 55103 Phone: 651-296-2803 ,,�IRS income tax exemption [S01(c)] letter in your organization's name. Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS at 877-829-5500. �IRS-Affiliate of national, statewide, or international parent nonqrofit organization [charter] If your organization falls under a parent organization, attach copies of both of the foHowing: a. IRS letter showing your parent organization is a nonprofit 501(c)organization with a group ruling, and b. the�charter or letter from your parent organization recognizing your organization as a subordinate. GAMBLING PREMISES INFORMATION Name of premises where the gambiing event wil; be conducted. For raffles, list the site where the drawing witl take piace. �C�l� � Address [d�not se PO box] City or township Zip code County `� 6� C�( �� � Date[s] of activity. For rafFles, indicate the date of the dra g. � Check each type of am ' activity that your organization will conduct. �Singo* �RafFle �.�1Paddlewheels* � Pull-tabs* �Tipboards* *Gambling equipment for bingo paper, paddlewheels, puli-tabs, and tipboards must be obtained from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo number selection devices may be bo�rowed from another organization authorized to conduct bingo. To find a licensed distributor, go to www.gcb.state.mn.us and click on Distributors under the WHO' S WHOT L I S T OF �.ai�E�6 d�BB3S4000. . � � �� State of Minnesota License No. 15-01 �..�: � County of Hennepin City of Orono Amount: $125.00 �O� � 0 o License to Sell �, �' Tobacco at Retail �� . A license to sell tobacco and tobacco products and tobacco related devices at retail in the City of Orono in said county and state for the term of one year, beginning with the first day of February 2015; subject to the laws of the State of Minnesota and the ordinances and regulations of said City of Orono pertaining thereto; is hereby granted to the following: Granted to: Lee Thomas Walters Business Name: Wayzata Country Club Business Address: 200 Wayzata Blvd West Business Description: Private Country Club Issued by the authority of the City Council of the City of Orono, Minnesota on January 12,2015. Attest: Diane L. Tiegs,City Clerk Lili McMillan, Mayor (Seal) Ci�y of Orono,2750 Kelley Parkway,P.O. Box 66;�rys�al$ay,MN 55323 Pliarie: 952-249-46001 Fax: �52-24-9-46�6 I v�ww.ci.orono.mn.us -� ��t�� APPLICATION FOR � LICEN�E TO y�:': F �. " ��, �EI�L fiOB/�CCC� PRODUC�'S A�Vt� �'OBACCd t ' x ,.-� •' t.� ��� .���. � �R�LA�E�D DE�/IC��S (O�dina�ce No. '164, Second Series-Atlb{�i� 12/08/97) " � ���✓ii�1€f�:� �Mai�� chQck pay�k�le tc�: Ei�y c�f OrQl��t � t��� _� ?t1l�' �It��l�n�:�ddr��: � (� Box ��G,�Cryst�r�`g�.y,� �,��I�'I��c�o �: �'���,;5:a_l�.���'��iru�.ry '�-�anu�r� �1} , ' £ -j.�. „�j�'/j y_ � , � . , , � . , • LSATE` .� . ' �• " ���������������������'� � ' . � � � - � �F�; � ,i.,�}_ - � - ; ; , - `�`�'�:`� � ' -� ` �<�.'%,��,d�`�� ,�:� "`�'�:����`3,.�L�' . . � ` !� � � ,::w� _�� ` �:� �:� -_ . � _� ;.' . - . - " . � - .�.,�,; �F" �'�� �.�: ' � >,�, :-� _ '°�_ � .. ', , - r: ` _ �,. " � _ - ;� ,,- .•� _. .,r.-'�, s�: � - ,�' f��.�� _ x;�'�b�l'1.��k��J_��.: . _ ,,�� ... . - ��.� .-.&r t�.v.+�. _Y _ �.�= ., - - _ ,, j-s`� ' rr _ - - - - . :4���°,".. i,, �°. :� ,k,� r.4.,ti'_�`_ __ /�p � ." " , , ' :..., . :- _ ' , ' f-t,�?/s�'^_��,�f ix�Y %g,� = ., _ ` :=� /�� d.yr:.ati�ol!'� , ,'� . a - ' . . 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A7 THE ABOV�LOCATIC�N SUBJE�T TO �HE LAGV� OF THE S�'A_T OF MINNESOTA AND tHE ORDINANCES OF THE CITY OF ORONO. Ia/s/r�' Si nature Date The issuance of a license under this orc/inance shall be consider�sd a privilege and not an abso/ute right of the applicant and shall not en6He the holder to an aUtomaSc renewe/of the license. � �l . � State of Minnesota License No. 15-02 ��� County of Hennepin � City of Orono Amount: $125.00 �O� 0 o License to Sell �► �� � Tobacco at Retail �� A license to sell tobacco and tobacco products and tobacco related devices at retail in the City of Orono in said county and state for the term of one year, beginning with the first day of February 2015; subject to the laws of the State of Minnesota and the ordinances and regulations of said City of Orono pertaining thereto; is hereby granted to the following: Granted to: Richard J. Wood Business N�me: Navarre Liquors Business Address: 3421 Shoreline Drive Business Description: Off Sale Liquor Issued by the authority of the City Council of the City of Orono, Minnesota on January 12, 2015. Attest: Diane L. Tiegs, City Clerk Lili McMillan, Mayor (Seal) City of Orono,2750 Kelley�arkway,p.0. Box 66, +Crystal Bay,�1/IN 55323 Phone: 952-249-46Q0 i Fa.�: 95�-243-4615/www.ci.orono.mn.t�s ,:,��.r�� AF�PLICA"T10N �OR LICENS�� �O R��f���� _��.-:. , - 19�D14 . �. ,� - <<�. _, S�LL TORACCa �RODUCTS A��D TOSA�, , ,�: ��,�£ ; .�� . . `��� ,��,. �t`nr fl�t�r��r�o , '�`'�_��� ���f..A�'�#� �Q��1/���� . - - , (Oidi�ane�Nct 1�'i4, Seocnd��tes-AdOpted'12�08/97) . � Il�a�� �h��k �Y�k���:.-xo: .�i�i..�� Oror�Q . � I�Ilaii���;�_���t�sr F� ti ���st� � �2�� � , - . . ���, ,�:,r-y���1":���yf.�1�t. ;���� ._ �.-��Y�`�,�-� � �.���, (F�������'�=�a��i�ry� 1,� . . � . _ � ��°�;; _ - . 1. .�d� �� ���:'��. ��: � - � _ �. � , _:i�A���' ' � . � 1. 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J . � � �� State of Minnesota License No. 15-03 . � County of Hennepin City of Orono Amount: $125.00 �O� 0 o License to Sell � �� �' Tobacco at Retail �� A license to sell tobacco and tobacco products and tobacco related devices at retail in the City of Orono in said county and state for the term of one year, beginning with the first day of February 2015; subject to the laws of the State of Minnesota and the ordinances and regulations of said City of Orono pertaining thereto; is hereby granted to the following: Granted to: Jeffrey Stuart Kringen � Business Name: Spring Hill Golf Club Business Address: 725 County Road 6 Business Description: Golf Club Issued by the authority of the City Council of the City of Orono, Minnesota on January 12,2015. Attest: Diane L. Tiegs,City Clerk Lili McMillan, Mayor (Seal) City of Orono,2750 I�e11ey Parkway,P.O. 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AT TW�ABOVE LOCATION�SUBJ�C.T T� T.H�LAtiVS O� THE STATE CiF M/NNESdTA ANQ THE ORD/NA1I�CES OF 7'HE CITY OF ORONO. � �z , �Z /y� ignature pafe The issuance of a license under this ordinance shall be considered a privilege and not an absolute right of the applicant and shalt not entitle the holder to an automatic renewa/of�he license. r , '�, � State of Minnesota License No. 15-04 �� County of Hennepin � � City of Orono Amount: $125.00 �O� � 0 o License to Sel� � �' Tobacco at Retail �� A license to sell tobacco and tobacco products and tobacco related devices at retail in the City of Orono in said county and state for the term of one year, beginning with the first day of February 2015; subject to the laws of the State of Minnesota and the ordinances and regulations of said City of Orono pertaining thereto; is hereby granted to the following: Granted to: Leroy David Koehnen Business Name: Navarre Minnoco Business Address: 3360 Shoreline Drive Business Description: Service Station Issued by the authority of the City Council of the City of Orono, Minnesota on January 12,2015. Attest: Diane L. Tiegs, City Clerk Lili McMillan,Mayor (Seal) Gity of Orono,2750 Kelley Parkway, P.O. Box 4b,Crystal Bay,MN 55323 Phane: 952-249-4600/ Fa.�: 952-249-46161 www.ci.orono.�nn.us � - �.O.t�� A�PL�CATION �OR LICENSE TO � �: �., .:��. � � SE�LL TOBACCO PROD�CTS AND TOBACCO ��t�� S�'Q��G,� . . �R�ELAT�D U�V�CES �����v�� . (Ordinance No. 164, Second Se�tes-Adopted 12/08/97j � � D�.0 '! 5 2014 . - l�llake cl�eck payabl.e to: City of Orono ��-��; �F ORO��� � M��ling addr�Ss: � ' P O �ox 66, Crystal �ay, -M.N :5�3�3 j � _ �F��: �1���.00 (Febru��y �,-January�31) - � ���-r�'.;�'_ � � - . . , - � . ' � ��.�� " ��—'�" - . 1: . � :j4��Ji�a�n#'��.�'u�[f�ia�ne � . - . . = � _ : .. ' _`�:���', ;-�'�r. _ _ . . � . �• ' . ' . : ; • - '��I. ���` _ � 't ' � �I•���}. , "'�/'F`Y' :T.. -,�-' - . . � _ ,'�.. `,S4�t�rpT�~�' i�tl.. _ ^ - . � _' � - ' . . '. . . . ' : 2. ; r���.l��l�t=���rr�e.iah�c#r�.� - �. . . .• � ,. . . , . .' _: -- _ .•-� - - . _ - � . 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'' � - � I H�RE'BY MAfCE A,PPLICATION �O�? �LlC�N�� TC) S�LL ��T�B�CCO, .�"OBA,�CO � PROD(/C7'S; t�R F�BAG�O RLLAT�D D�t%IC��:incivd nn nicc�fine dslive�d�d.d�cf and �devices (e-ciaarettes). A�' TH�ABQV�tOCA170N,�UB,f�Cfi TO��'H�':L"AINS O�' THE STATE OF MINIVESOTA AN� THE ORDiNAN�ES OF 7/�C/TY OF ORONO. Signature fl�te The issuance of a li�ense under this onlinance shall be considered a privilege and not an abso/ufe right of the appfic8nt - and shall not enSt/e the hoider to an automatic renewa/of the license. ` COUNCIL MEETING JAN 12 20�5 REQUEST FOR COUNCIL ACTION EC1TY OF ORONO Date: January 12, 2015 Item No. � ! Department Approval: Administrator Approval: Agenda Section: Name:Ron Olson City Administrator's Title: Finance Director Report Item Description: ClaimsBills The attached claims for payment have been received by the City. Staff has reviewed the claims and is recommending approval of the listing for payment. The claims will be paid by checks 105907 to 101970, totaling $1,142,327.21. Noteworthy payments include: � End of year $588,033.35 The check range and dollar amount detailed above payments-2014 includes checks that were printed and mailed as the end of the year payment process for 2014. Payments to both 2014: $422,711.47 Current payments are allocated to the appropriate budget 2014 and 2015 2015: $131,582.39 year to reflect the period the good or service is applicable budgets to. Hennepin County $1,151.16 Annually the County prepares and mails the truth in Treasurer-TNT taa�ation notices to all Orono residents. This supplemental mailing notice provides each taxpayer with an overview of the city budget and tax lev . COUNCIL ACTION REQUESTED Motion to approve payment of the claims list as presented. Crry of Orono Check Register-COUNCIL REPORT Page 1 Check Issue Dates 12/9/2014-1/12/2015 Jan 08,2015 03 41 PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount A 1 RENTAL 12/29/2014 101854 105907 101�2110-201 packing materials Police Department 32.31 TOta1101854. 32.31 ACCURINT 12/29/2014 101855 1297291-201 101-42110-311 Nov contract fee Police Department 115 00 Total 101855 115 00 Advanced Imaging Solutions 01/12/2015 101973 63241 101�2110-401 pnnter maint contract 12/10/14 to 1l9/15 Police Department 83 40 Advanced Imaging Solutions 01/12/2015 101973 63241 101-41900�01 printer maint conVad 12/10/14 to 1/9i15 CenVal Services 66.72 Advanced Imaging Solutions 01/12/2015 101973 63241 602-49450�01 printer maint contract 12/10/14 to 1/9/15 Sewer 16 68 Total 101973. 166.80 ADVANCED IMAGING SOlUTlO 01/12/2015 101974 269198537 101-41900-413 copier lease 11/21 to 12I20 CenVal Services 1,055 60 ADVANCED IMAGING SOLUTIO 01112/2015 101974 269198537 101�1900-413 copier lease 12/20 to 1/20 Central Services 1,284 00 Tot21 101974: 2,339.60 ADVANCED IMAGING SOLUTIO 01/12/2015 101975 268512902 101�2110�13 pd copier lease 12/15 to 1/15 Police Department 201.50 Total 101975 201 50 ALBERS JEWELRY 12/29/2014 101856 64175 101-41300-489 watch employee recognition Administration 160.00 Total 101856 160 00 ALL STAR ELECTRIC 12/29/2014 101857 1314 101-41900-404 repaired gas pump lighti�g Central Services 325.40 ALL STAR ELECTRIC 12/29/2014 101857 1317 101-41900-404 light repair Council Chambers Central Services 139.90 Total 101857� 465.30 ALTERNATIVE BUSINESS FURN 01/12/2015 101976 48420.2 437-48970-560 Police Garage project office fumiture 28,219.28 ALTERNATNE BUSINESS FURN 01/12/2015 101976 48456 437�8970-560 Police Garage pro�ect-Office fumiture 893.40 ALTERNATNE BUSINESS FURN 01/12/2015 101976 48456 101-42110-570 office fumiture Police Department 7,500 00 ALTERNATNE BUSINESS FURN 01/12/2015 101976 49095 437-48970-560 Police Garage Pro�ect fumiture-chairs 1,421.84 Total 101976: 38,034.52 AMERICAN TIRE DISTRIBUTOR 12l29/2014 101858 054750612 101-42110-402 tires Police Department 541 62 City of Orono Check Register-COUNCIL REPORT Page. 2 Check Issue Dates 12l9l2014-1/12/2015 Jan 08,2015 03�41 PM Check Check Invoice Invoice GL Account Descnption Department Invoice Payee Issue Date Number Number Amount AMERICAN TIRE DISTRIBUTOR 12/29/2014 101858 54330556 101-42110�02 tires Police Department 255.32 AMERICAN TIRE DISTRIBUTOR 12129/2014 101858 54595506 101-42110-402 Ures Police Department 1,080.27 Total 101858 1,877 21 AMERICAN TIRE DISTRIBUTOR 01/12/2015 101977 055069881 101-42110-402 t�res#225 Police Department 513 11 Total 101977 513.11 APACHE GROUP 12/28/2014 101859 177578 101�1900-223 paper towels,can liners Central Services 550 50 TOtal 101859 550.50 ASPEN EQUIPMENT 01/12/2015 10'1978 10143275 405-48500-550 #428 Plow 5,315.00 Total 101978 5,315 00 BAUMAN'S TREES 12/11/2014 101847 14386 602-49450-406 shrubs LS 21,4340 N Shore Sewer 2,280 00 Total 101847 2,280.00 BCA TRAINING&DEVELOPME 12/29/2014 101860 5646 101�2110-437 Vairnng Dembouski Police Department 75.00 BCA TRAINING 8 DEVELOPME 12/29J2014 101860 5766 101�2110-437 traini�g Spencer Police Department 75 00 BCA TRAINING&DEVELOPME 12/29/2014 101860 5826 101-42110-437 training Fischer Police Department 75 00 BCA TRAINING &DEVELOPME 12/2912014 101860 5833 101-42110�37 trairnng Hooper Police Department 75.00 BCA TRAINING&DEVELOPME 12/29/2014 101860 5834 101-42110-437 trairnng Schultz Police Department 75.00 BCA TRAINING&DEVELOPME 12/29/2014 101860 5905 101-42110�37 Vaining Borris Police Department 315.00 BCA TRAINING &DEVELOPME 12/29/2014 101860 5908 101-42110-437 traming Vargas Police Department 75 00 BCA TRAINING 8 DEVELOPME 12/29/2014 101860 6074 101-42110-437 training White Police Department 75 00 BCA TRAINING&DEVELOPME 12/29/2014 101860 6087 101�2110�37 training Wittke Police Department 75 00 BCA TRAINING&DEVELOPME 12/29l2014 101860 8718 101-42110�37 traming Schcenherr Police Department 75 00 Total 101860 990.00 BOLTON 8 MENK INC 12/29/2014 101861 172882 101-43280-304 12-3562 Nelson Estate Special Serv�ces 90.00 BOLTON&MENK INC. 12/29/2014 101861 172883 402-48053-304 Willow Dr recon Willow Dnve Project 99.00 BOLTON&MENK INC 12/29/2014 101861 172884 602-16500 Green Tree Road sewer extension 72 00 BOLTON 8 MENK INC 12l29/2014 101861 172885 408�8800-590 Navarre Lighting 4,175 00 BOLTON&MENK INC 12/29/2014 101861 172887 101-43280-304 14-3685 Oliver Hill Speaal Services 841 50 BOLTON&MENK INC. 12/29/2014 101861 172888 101-43280-304 14-3669 3850 Watertown Rd Spec�al Services 1,305 00 City of Orono Check Reg�ster-COUNCIL REPORT Page 3 Check Issue Dates 12/9/2014-1/12/2015 Jan 08,2015 03 41 PM Check Check Invoice lnvoice GL Account Description Department Invoice Payee Issue Date Number Number Amount BOITON&MENK INC. 12/2912014 101861 172890 101-43280-304 2013-01199 2975 Casco Pt Rd Speaal Services 290 00 BOLTON&MENK INC. 12/29/2014 101861 172891 101�3280304 14-3691 Lakeview Special Services 1,817.00 BOLTON 8 MENK INC 12/29/2014 101861 172892 101�3280-304 14-3683 Burvvell Speual Services 137 50 BOLTON&MENK INC 12129/2014 101861 172893 101�3280-304 12-3546 Minnie Ave Speaal Services 72.50 BOLTON&MENK INC 12/29/2014 101861 172894 101-43280-304 13-3607 Bayside Meadows Special Serwces 72.50 BOLTON&MENK INC. 12/29/2014 101861 172895 101�3280-304 12-3652 Willow Hdl Speaal Services 72.50 BOLTON&MENK INC. 12/29/2014 101861 172896 101-43280-304 2014-01021 1420 Shoreline Dr Special Services 72.50 BOLTON&MENK INC. 12/29/2014 101861 172898 101�3280.304 1400 Baldur park Rd Special Sernces 362.50 BOLTON&MENK INC 12/29/2014 101861 172899 101-+33280-304 14-3631 Northem Oaks SpeGal Services 362.50 BOLTON&MENK INC 12/29/2014 101861 1729000 101-43280-304 2013-00679 1421 North Artn Dr SpeGal Services 290.00 BOLTON&MENK INC. 12/29/2014 101861 172901 101-43280-304 2014-00200 3227 Casco Cir Special Services 217.50 BOLTON&MENK INC. 12/29/2014 101861 172902 101-43280-304 14-3694 4565 Bayside Rd Speaal Serv�ces 124 50 BOLTON&MENK INC 12/29/2014 101861 172903 101-43280-304 2012-03551 1505 Long Lake Blvd Special Services 104 00 BOLTON&MENK INC 12/29J2014 101861 172904 101-43280-304 2012-00270 3925 Cherty Ave Special Services 145 00 BOLTON&MENK INC. 12/29/2014 101861 172905 101-43280-304 2014-01276 1065 Lmden Lane Special Services 72 50 BOLTON&MENK INC 12/29/2014 101861 172906 101�3280-304 2014-00709 2450 6th Ave Speaal Services 72 50 BOLTON&MENK INC 12/29/2014 101861 172907 101-43280-304 2013-00364 3884 Cherty Ave Special Services 104.00 BOLTON&MENK INC 12/29/2014 101861 172908 101-43280-304 2013-00610/01013 945 Willow View Dr Special Services 156 00 BOLTON&MENK INC 12/29/2014 101861 172909 101-43280-304 2014-01108 1410 Cherry PI Special Services 208.00 BOLTON&MENK INC 12/29l2014 101861 172910 101�3280-304 2012-00037 3516 Ivy PI Speaal Services 52.00 BOLTON&MENK INC. 12/29/2014 101861 172911 101-43280-304 2073-01041 75 Bayside Trl SpeGal Services 52 00 BOLTON&MENK INC. 12/29l2014 101861 172913 101�3280304 2014-000035 2360 Willow Hill Dr Special Services 52.00 BOLTON 8 MENK INC. 12/29/2014 101861 172914 101-43280-304 2014-00124 2345 Glendale Cove Speaal Services 52 00 BOLTON&MENK INC 12/29/2014 101861 172916 101-43280-304 2014-00245 1153 Elmwood Special Services 52 00 BOLTON&MENK INC 12/29/2014 101861 172917 101�3280304 2014-00254 2526 Sandstone Lane Special Services 52.00 BOLTON&MENK INC 12/29/2014 101861 172918 101-43280.304 2014-00256 2524 Sandstone Lane Special Services 52 00 BOLTON&MENK INC. 12l29/2014 101861 172919 101�3280-304 20�4-00932 4460 Forest Lake Landing Special Services 52 00 BOLTON&MENK INC 12/29/2014 101861 172920 101-43280-304 2014-01060 1000 Willow Dr South Speaal Services 52.00 BOLTON&MENK INC 12/29/2014 101861 172921 101�3280-304 2014-01100 1141 Elmwood Speciai Services 52.00 BOLTON&MENK INC. 12/29/2014 101861 172922 101-43280-304 2014-01157 1070 Tonkawa Rd Special Services 52.00 BOLTON&MENK INC 12/29/2014 101861 172923 101-43280304 201401171 175 Golden Vew Dr Speaal Services 52.00 BOLTON&MENK INC 12/29/2014 101861 172924 101-43280-304 2012-01206 2789 Pheasant Rd Special Services 52 00 BOITON 8 MENK INC 12/29/2014 101861 172925 101-43280-304 2014-01246 2690 Carolina Ave Special Services 104.00 BOLTON&MENK INC 12/29/2014 101861 172927 435-48963-304 Rest Pt Road/Circle street rehab 135.00 BOLTON&MENK INC 12/29/2014 101861 172928 602-16500 CIPP rehab and manhole lining 1,769 00 BOLTON&MENK INC. 12/29/2014 101861 172930 435-48962-304 Pavemerrt Mgmt Plan update 2,044 5o BOLTON&MENK INC 12/29/2014 101881 172931 435�8962-304 Flood management 290.00 BOLTON&MENK INC. 12/29/2014 101861 172932 601-16500 North system well 790 30 BOLTON 8 MENK INC 12/29/2014 101861 172934 601-16500 Well houseMlTP improvements 2,366.62 BOLTON&MENK INC 12/29/2014 101861 172942 402-48056-304 Watertown Road improvements Watertown Road 820 00 City of Orono Check Register-COUNCIL REPORT Page 4 Check Issue Dates 12/9/2014-1/12/2015 Jan O8,2015 03�41 PM Check Check Invoice Invoice GL Account Descnption Department Invoice Payee Issue Date Number Number Amount Total 101861 20,331 42 BOLTON&MENK INC 01/12/2015 101979 171962 651-49910-304 Drainage issues Storm Water 2,243.50 BOLTON 8 MENK INC 01/12/2015 101979 171962 602-49450-304 LS#20 cover Sewer 74 00 BOLTON&MENK INC. 01/12/2015 101979 171962 101-43170-304 general engineering Engineering 2,347.00 BOLTON&MENK INC. 01/12/2015 101979 172886 101-43170-304 Buldur Park Rd Engineenng 312 00 BOLTON&MENK INC 01/12/2015 101979 172886 651�9910304 Drainage issues Storm Water 572 00 BOLTON&MENK INC 01/12/2015 101979 172886 601-49400-304 Well Head Protection Water 725 00 BOLTON&MENK INC 01/12/2015 101979 172886 602-49450-304 I&1 matters Sewer 345.00 BOLTON&MENK INC. 01/12/2015 101979 172886 101-43170-304 general engineenng Engineering 1,042 00 Total 101979: 7,660 50 BONNIE K KASTER 12/29/2014 101862 120714 101-41300-104 temp help 11/27 to 12/5 Administration 140.00 BONNIE K KASTER 12/29l2014 101862 121914 101-41300-104 temp help 12/11 to 12/19 Administration 285 00 Total 101862� 425.00 BONNIE K KASTER 01/12/2015 101980 10715 101-41300-104 temp help 1/6 to 1/7 Administration 40.00 Total 101980 40 00 BOYER TRUCKS 01/12J2015 101981 152489 101-43000-222 #426 repair parts Public Works Department 2522 Total 101981 25 22 BRAUN INTERTEC 12/29/2014 101863 6015555 437-48970-520 consVucUon materials testing PD garage project 5,557 00 Total 101863 5,557.00 BUDGET PRINTING 12/29/2014 101864 6691 101-41900-201 Name plate CenVal Services 25.28 Total 101864 25 28 BUDGET PRINTING 01/12/2015 101982 6871 101�2110-352 letterhead Police Department 196.09 Total 101982. 196.09 CAMPBELL KNUTSON 12/29/2014 101885 2717-OOOG1 101�2400-307 68Z assistance Building&Zornng 348.00 City of Orono Check Register-COUNCIL REPORT Page. 5 Check Issue Dates�12/9f2014-1/12/2015 Jan 08,2015 03 41 PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount CAMPBELL KNUTSON 12/29/2014 101865 2717-o00G1 101-41600-307 Gen Legal/staff/review Law/Legal Serv�ces 1,354 42 CAMPBELL KNUTSON 12/29/2014 101865 2717-0OOG1 101-02400-307 staff meetings 1�/14 Building&Zoning 1,319 50 CAMPBELL KNUTSON 12/29/2014 101865 2717-OOOG1 101-41600-307 Council meetings 11/14 law/Legal Services 1,319 50 CAMPBELL KNUTSON 12/29/2014 101865 2717-OOOG1 651-49910-307 SWELS Storm Water 29 00 CAMPBELL KNUTSON 12/29/2014 101865 2717-004G9 101-42110-307 Police matters Police Department 203.00 CAMPBELL KNUTSON 12/29/2014 101865 2717-115G5 101-41600-308 Code enforcemenUordmance wolations Law/Legal Services 632 18 CAMPBELL KNUTSON 12/29/2014 101865 2717-150G4 101-43290-800 litigation Special Projects-Contmgencies 3,580 SO CAMPBELL KNUTSON 12/29/2014 101865 2717-201G3 101�1600-307 misc recordings Law/Legal Services 173.24 CAMPBELL KNUTSON 12/29/2014 101865 2717-224G2 101-43280-307 14-3683 1700 Shoreli�e Special Services 45 00 CAMPBELL KNUTSON 12/29/2014 101865 2717-265G1 101-43280-307 13-3639 405 North Arm Dr Special Services 67.50 CAMPBELL KNUTSON 12/29/2014 101865 2717-270G8 101-43280-307 13-3631 3700 Northem Ave Special Services 1,025 35 CAMPBELL KNUTSON 12/29/2014 101865 2717-297G7 101�1600-307 litigation Law/Legal Services 146 04 CAMPBELL KNUTSON 12/29/2014 101865 2717-303G3 101�3280-307 14-3669 3850 Watertown Rd Special Services 67.50 CAMPBELL KNUTSON 12/29/2014 101865 2717322G3 101-43250-307 14-3692 2630/2620 Fox St Special Services 67.50 CAMPBELL KNUTSON 12/29/2014 101865 2717323G2 101-43280-307 14-3690 1565 Orchard Beach PI Speaal Services 517 50 CAMPBELL KNUTSON 12/29/2014 101865 2717-327G2 101�3280-307 14-3691 405 North Arm Dr SpeGal Services 135.00 CAMPBELL KNUTSON 12/29/2014 101865 2717-328G1 406-48706-307 1735 Fagerness Pt hazardous bldg 509.40 CAMPBELL KNUTSON 12/29/2014 101865 2717-329G1 101-43280-307 14-3694/14-3703 4565 Bayside Rd Special Services 273.38 CAMPBELL KNUTSON 12/29/2014 101865 2717-330G1 101-43280-307 14-3693 1165 Femdale Road W Special Services 67.50 CAMPBELL KNUTSON 12/29/2014 101865 2717-331G1 101�3280-307 14-3695 1095 Femdale Road W Special Services 45 00 CAMPBELL KNUTSON 12/29/2014 101865 2717332G1 101-43280-307 14-3697 2617 Casco Pt Rd Speaal Services 90 00 CAMPBELL KNUTSON 12/29/2014 101865 2717-333G1 101�1600-307 Milliren Land RegistraUon law/Legal Services 246 50 CAMPBELL KNUTSON 12/29/2014 101865 2717-334G1 101-41600-307 Pyle land reg�stration Law/Legal Services 275.50 CAMPBELL KNUTSON 12/29l2014 101865 2717-335G1 101-41600-307 Bederwood Rd land registraGon Law/Legal Services 72.50 Total 101865: 12,610.81 CARDMEMBER SERVICE 12/29/2014 101866 CF112014 101-42110-402 car wash Buff-n-Glo Police Department 10 00 CARDMEMBER SERVICE 12/29/2014 101866 CF120514 101-42110-402 car wash Buff-n-Glo Police Department 10 00 CARDMEMBER SERVICE 12/29/2014 101866 CF121114 101-42110-226 vanous supplies-Amazon Police Department 827.94 CARDMEMBER SERVICE 12/29/2014 101866 CF121214 101-42110-439 food for meeting-Dominos Police Department 32 59 CARDMEMBER SERVICE 12/29/2014 101866 CF121714 101-42110-439 food for Police commission meeting-Cub Police Department 11.94 CARDMEMBER SERVICE 12/29/2014 101866 CF1217146 101-42110-402 car wash Buff-n-Glo Police Department 10 00 CARDMEMBER SERVICE 12/29l2014 101866 JL120314 101-41300-439 meeting expense Loftus-McMdlan-Country Cake Admtnistration 5.58 CARDMEMBER SERVICE 12l29/2014 101866 JL120414 101-41300-439 meeting expense Loftus-Printup-Country Cake Administration 7 24 CAROMEMBER SERVICE 12/29/2014 101866 JL121114 101-41300-433 Notary renewal Rachel-State of MN AdminisVaUon 120.00 CARDMEMBER SERVICE 12/29/2014 101866 JL121614 101113000-437 CEAM conference A Edwards Public Works Department 295 00 CARDMEMBER SERVICE 12/29/2014 101866 JL121614 101�3000-433 CEAM membership A Edwards Public Works Department 60.00 CARDMEMBER SERVICE 12/29/2014 101866 R0120914 101-42400-439 food for Navarre meeting Subway Buildmg&Zornng 128 73 CARDMEMBER SERVICE 12/29/2014 101866 S0121814 101-43000.212 fuel-Olsons Public Works Department 28 40 City of Orono Check Register-COUNCIL REPORT Page 6 Check Issue Dates 12I9/2014-1/12/2015 Jan 08,2015 03:41 PM Check Check Invoice Invoice GL Account Descnption Department Invoice Payee Issue Date Number Number Amount Total 101866 1,550.42 CARDMEMBER SERVICE 01/12/2015 101983 CF121814 101�2110-240 sit stand workstation Wal-Mart Police Departme�t 379.72 CARDMEMBER SERVICE 01/12/2015 101983 CF122914 101�2110-437 fitness equipment Amazon Police Department 60 37 CARDMEMBER SERVICE 01/12/2015 101983 CF1229146 437-48970-560 tools&equipment for PD garage air compressor 627 74 CARDMEMBER SERVICE 01/12/2015 101983 R0123114 101-42400-433 APA membership A Mack Building&Zornng 245 00 CARDMEMBER SERVICE 01/12/2015 101983 R0123114 101-42400�33 AICP membership A.Mack Budding&Zoning 135 00 CARDMEMBER SERVICE 01/12/2015 101983 R0123114 101-42400�33 Mn ChapterAPA membership A.Mack Building&Zoning 50 00 Total 101983 1,497 83 CDW GOVERNMENT 12/29/2014 101867 R640898 101-42110-550 svwtches for PD Police Department 497.50 CDW GOVERNMENT 12/29/2014 101867 RB40898 437-48970.560 switches for PD 497.50 CDW GOVERNMENT 12/29/2014 101867 RF21419 437-48970-580 swrtches for PD 8,350.00 CDW GOVERNMENT 12/29/2014 101867 RF21419 101-42110-550 switches for PD Police Department 8,350 00 CDW GOVERNMENT 12/29/2014 101867 RF46268 437-48970-560 UPS for PD 742.30 Total 101867 18,437.30 CENTERPOINT ENERGY MAIN 12/29/2014 101868 120114 601-49400-381 10/20 to 11/20 Water 993.84 CENTERPOINT ENERGY MAIN 12/29/2014 101868 120114 602�9450-381 10l20 to 11/20 Sewer 647 82 CENTERPOINT ENERGY MAIN 12/29/2014 101868 120114 101-41900-381 10/20 to 11/20 Central Services 1,634 18 CENTERPOINT ENERGY MAIN 12/29/2014 101868 120114 101-42110-381 10/20 to 11/20 Police Department 478 39 CENTERPOINT ENERGY MAIN 12/29/2014 101868 120114 101-45210-381 10/20 to 11/20 Golf Course 10826 Total 101868 3,862 49 CENTERPOINT ENERGY MAIN 01/12/2015 101984 121914 601�9400-381 11/20 to 12/19 Water 1,017 70 CENTERPOINT ENERGY MAIN 01/12/2015 101984 121914 602�9450-381 11/20 to 12/19 Sewer 739 89 CENTERPOINT ENERGY MAIN Ot/12/2015 101984 121914 101-41900-381 11/20 to 12119 Central Services 2,874.98 CENTERPOINT ENERGY MAIN 01/12/2015 101984 121914 101�2110-381 11/20 to 12119 Police Department 1,402.53 CENTERPOINT ENERGY MAIN 01/12/2015 101984 121914 101�5210381 11l20 to 12/19 Golf Course 74�26 Total 101984 6,182.36 CENTURY LINK 01/12/2015 101985 121914 101-45210-321 gC dsl/phone Golf Course 149.59 Total 101985: 149.59 City of Orono Check Register-COUNCIL REPORT Page: 7 Check Issue Dates 12/9/2014-1/12/2015 Jan 08,2015 03 41PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount CENTURY LINK-SUPPORT 12/17/2014 101848 121714 101-42110319 #2014-00009977 call records report OPD case#14- Police Department 85 00 Total 101848 85 00 CHUNKS LAKESHORE AUTO 12/29l2014 101869 12302 101-42110�02 #228 brekes, otl change, mount tires, igrntion tune u Police Department 1,250 71 CHUNKS LAKESHORE AUTO 12/29/2014 101869 12322 101-42110�02 #224 shifter repair Police Department 229.65 CHUNKS LAKESHORE AUTO 12/29/2014 101869 12334 101-42110�02 #229 od change,tires,brakes Police Department 408.85 CHUNKS LAKESHORE AUTO 12/29/2014 101869 12346 101-42110-402 #233 repairs Police Department 52 60 CHUNKS LAKESHORE AUTO 12/29/2014 101869 12354 101-42110-402 #236 oil change,brakes Police Department 63 60 CHUNKS LAKESHORE AUTO 12/29/2014 101869 12356 101-42110-402 #232 oil change Police Department 42.74 CHUNKS LAKESHORE AUTO 12/29/2014 101869 12366 101-42110�02 #237 oil cha�ge,tires,filter Police Department 183 22 Total 101869 2,231.37 CHUNKS LAKESHORE AUTO 01/12/2015 101986 12373 101-42110�02 #227 od change Police Department 45.79 CHUNKS LAKESHORE AUTO 01/12/2015 101986 12394 101-42110�02 #225 oil change,battery,tires,radar mount Police Department 150 17 CHUNKS LAKESHORE AUTO 01/12/2015 101986 12402 101-42110-402 #231 battery Police Department 172 07 CHUNKS LAKESHORE AUTO 01/12/2015 101986 12406 101-42110�02 #233 repairs Police Department 42.74 CHUNKS LAKESHORE AUTO 01/17J2015 101986 12415 101-42110�02 #846 battery Police Department 236.54 Total 101986 647.31 CITY OF MINNETONKA BEACH 01/12/2015 101987 123114 602-49450-387 4th qtr service Sewer 116 00 Total 101987 116 00 CI7Y OF ORONO PETTY CASH 12/29/2014 101870 122914 101-41300-489 pop for reGrement AdmirnsVation 5.36 CITY OF ORONO PETTY CASH 1?J29/2014 101870 122914 101-41900-322 postage Central Services 37.30 CITY OF ORONO PETTY CASH 12/29/2014 101870 122914 101-41300-489 supplies for holiday party Admirnstration 161.48 CITY OF ORONO PETTY CASH 12/29/2014 101870 122914 101�2110-550 title fee#428 Police Department 2.00 CITY OF ORONO PETTY CASH 12/29/2014 101870 122914 101-41900-201 greeUng cards Central Services 9.36 Total 101870' 215.50 CITY OF WAYZATA 01/12/2015 101988 122114 101-42260-318 1st half fire protechon svcs Fire Protection Services 13,735.00 Total 101988 13,735.00 CITWIEW PLUMBING &HEATIN 12/29/2014 101871 42320 601-49400�04 fumace repair water plant Water 189 73 City of Orono Check Register-COUNCIL REPORT Page 8 Check lssue Dates:12/9/2014-1/12/2015 Jan 08,2015 03.41 PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 101871 189 73 CIVIC SYSTEMS LLC 01/12/2015 101989 CVC12511 101-41900-401 software support 01-15 to 06-15 Central Services 1,021 10 CIVIC SYSTEMS LLC 01/12/2015 101989 CVC12511 602-49450-401 software support 01-15 to 06-15 Sewer 1,021 10 CNIC SYSTEMS LLC 01/12/2015 101989 CVC12511 601-49400-401 software support 01-15 to 06-15 Water 765 82 CIVIC SYSTEMS LLC 01/12/2015 101989 CVC12511 603-49500-401 software support 01-15 to 06-15 765 82 CMC SYSTEMS LLC 01/12/2015 101989 CVC12511 651-49910�01 soflvware support 01-15 to 06-15 Storm Water 685.16 Total 101989 4,259 00 CKO VACATION PROPERTIES 01/12/2015 101990 11215 101-22205 Escrow refund 2013-00548 10,000.00 Total 101990 10,000 00 CNA LTC 01/12/2015 101991 1483359 101-21715 Long tertn care 1/15 68 70 Total 101991: 68 70 COMPASS MINERALS AMERICA 12l29/2014 101872 71267909 101-43000-224 v�nnter road salt Public Works DepaRment 1,817 52 Total 101872 �,8��.52 CORCORAN LOCKER 12/29/2014 101873 2339 101-413001t89 employee recogniUon event AdmirnstraGon 801.88 Total 101873: 801 88 CORREY FARNIOK 12/29/2014 101874 120914 101-42110-221 reimb squad bags Police Department 219.90 CORREY FARNIOK 12/29/2014 101874 120914 101-42110-221 reimb accessory bags Police Department 53 50 CORREY FARNIOK 12/29/2014 101874 120914 101-42110-439 Henn Cty chiefs lunch Police Department 15.00 Total 101874 288 40 COUNTRY CAKE CUPBOARD 12/29/2014 101875 121914 101-41300-489 pies for employee recognition event Administration 80 00 Total 101875 80 00 CRAIG RAPP LLC 12/29l2014 101876 121401 101�1300-437 leadership development program Administration 1,200.00 City of Orono Check Register-COUNCiL REPORT Page. 9 Check Issue Dates 12/9/2014-1/12/2015 Jan O8,2015 03 41 PM Check Check Invoice Invoice GL Account Description Department invoice Payee issue Date Number Number Amount Total 101876 1,200 00 CULLIGAN 12/29/2014 101877 113014 101�5210�03 softener exchange service Golf Course 18.99 Total 101877 18 99 DELTA DENTAL 12/29/2014 101878 5797669 101-15998 003722072 Ja�Cobra 545 40 DELTA DENTAL 12/29/2014 101878 5797669 101-21709 003722072 Jan Dental 3,832 OS Total 101878 4,377 45 DIANE TIEGS 12J29J2014 101879 121014 101-41300-331 mileage reimb Administration 27 19 Total 101879 27 19 Dorothea Hood 12H9/2014 0 121914 101-19999 Auction proceeds 2015 1,827 00 Total 0 1,827 00 DPC INDUSTRIES 12/29/2014 101880 827002287-1 601-49400-216 chemicals Water 159 00 DPC INDUSTRIES 12/29/2014 101880 827002288-1 601-49400-216 chemicals Water 245 71 Total 101880. 404 71 EARL F ANDERSON&ASSOC 12/29/2014 101881 0106703 602-49450.240 traffic cones Sewer 112 12 EARL F ANDERSON&ASSOC 12/29/2014 101881 0106703 601-49400-240 traffic cones Water 112 12 EARL F ANDERSON&ASSOC 12/29/2014 101881 0106703 101�3000-240 traffic cones Public Works Department 112 12 EARL F ANDERSON&ASSOC 12/29/2014 101881 0106703 651-49910.240 traffic cones Stortn Water 112 14 Total 101881 448 50 ECM PUBLISHERS INC 12/29/2014 101882 168207 101�1900-352 legal ads Central Services 71.52 Total 101882 �� 52 ECM PUBLISHERS INC 01/12/2015 101992 1214424954 101�2110-352 PD NYE ad Police Department 100.00 ECM PUBLISHERS INC 01/12/2015 101992 174266 101-41900352 legal ads Central Services 47.68 City of Orono Check Register-COUNCIL REPORT Page 10 Check Issue Dates�12/9/2014-1/12/2015 Jan 08,2015 03.41PM Check Check Invoice Invoice Gl Account Description Department Invoice Payee Issue Date Number Number Amount Total 101992. 147.68 EMBEDDED SYSTEMS INC 12/29i2014 101883 33607 101-42110-403 siren maint 01/01/15 to 06/30/15 Police Department 1,054.32 Total 101883 1,054.32 EMERGENCY AUTOMOTIVE TE 12/29/2014 101884 1222014-1 101-43000-221 #426 and#429 repairs Public Works Department 101.62 EMERGENCY AUTOMOTIVE TE 12/29/2014 101884 1222014-1A 101-43000-222 floodlight and mount Public Worlcs Department 159 98 EMERGENCY AUTOMOTNE TE 12/29/2014 101884 53014 101-43000-222 credit Public Works Department 277.64- EMERGENCY AUTOMOTNE TE 12/29/2014 101884 90814-5 651-49910-402 #4601ens Storm Water 21.56 Total 101884 5.52 EMERGENCY AUTOMOTIVE TE 01M2/2015 101993 121214 101-43000-222 repair parts Public Works Department 11.20 EMERGENCY AUTOMOTNE TE 01/12/2015 101993 1222014 101�3000-222 #428 lights Publ�c Works Department 108 50 ToTal 101993 119.70 EMERGENCY MEDICAL PRODU 12/29/2014 101885 1701077 101-42110-221 rescue green go pro kit Police Department 429 95 Total 101885: 429 95 ENVISION GLASS INC 01/12/2015 101994 140015-0000 437-48970-520 Police Garage RFP#4 5,082.50 Total 101994 5,082.50 FILEONQ INC 12/29/2014 101886 4951 101�2110-401 software suppoR2015 Police Department 1,300.67 FILEONQ INC 12129/2014 101886 4951 101-39610 early payment credit 65.03- Total 101886 1,235 64 G&K SERVICES 12/29/2014 101887 1006482333 101-43000-226 uniforms Public Works Department 27 70 G&K SERVICES 12/29/2014 101887 1006482333 601-49400-226 uniforms Water 13.85 G 8 K SERVICES 12J29/2014 101887 1006482333 602-49450-226 uniforms Sewer 13.85 G&K SERVICES 12/29/2014 101887 1006493685 101�3000-226 uniforms Public Works Department 75.43 G&K SERVICES 12/29/2014 101887 1006493685 601-49400-226 unrforms Water 37.72 G 8 K SERVICES 12/29/2014 101887 1006493685 602-49450-226 undorms Sewer 37.71 G&K SERVICES 12/29/2014 101887 1006640923 101�3000-226 uniforms Public Works Department 27 71 G&K SERVICES 12/29/2014 101887 1006640923 601-49400-226 uniforms Water 13.85 City of Orono Check Register-COUNCIL REPORT Page 11 Check Issue Dates.12/9/2014-1J12/2015 Jan OS,2015 03 41PM Check Check Invoice Invo�ce GL Acxount Description Department Invoice Payee Issue Date Number Number Amount G&K SERVICES 12/29/2014 101887 1006640923 602-49450-226 uniforms Sewer 1.35 G&K SERVICES 12/29/2014 101887 1006640923 602-49450-226 urnforms Sewer 12.50 G 8 K SERVICES 12/29/2014 101887 1006652185 101�3000-226 uniforms Public Works Department 26 39 G&K SERVICES 12/29/2014 101887 1006652185 601-49400-226 uniforms Water 13 20 G 8 K SERVICES 12/29/2014 101887 1006652185 602-49450.226 uniforms Sewer 1320 G&K SERVICES 12/29/2014 101887 1006652185 101-41900-404 mats Central Services 13 92 G&K SERVICES 12/29/2014 101887 1006652185 101-43000-221 towels Public Works Department 2 62 Total 101887 331.00 GARY S DIESEI SERVICE INC 01/12/2015 101995 24323 101-43000�02 #426 repairs Public Works Department 305 41 GARY S DIESEL SERVICE INC 01/12/2015 101995 24333 101�3000-402 patch truck brake repair Public Works Department 1,557 92 Total 101995 1,863 33 GENUINE PARTS COMPANYlNA 12/29/2014 101888 254050 101-43000-221 #425 lights Public Works Department 29 60 GENUINE PARTS COMPANY/NA 12/29/2014 101888 254244 101-43000-221 supplies Public Works Department 31.81 GENUINE PARTS COMPANY/NA 12/29/2014 101888 254298 101-43000-221 repair parts Public Works Department 33.44 GENUINE PARTS COMPANY/NA 12/29/2014 101888 254702 601-49400-222 supplies Water 26 61 GENUINE PARTS COMPANY/NA 12/29/2014 101888 254981 101-45210-221 air filter Golf Course 16 98 GENUINE PARTS COMPANY/NA 12l29/2014 101888 255275 101�2110-402 mnper blades Police Departrnent 18 06 GENUINE PARTS COMPANY/NA 12/29/2014 101888 255325 101-45210-221 av filter Golf Course 30 32 GENUINE PARTSCOMPANY/NA 12/29/2014 101888 255326 101-45200-221 supplies Parks 749 Total 101888 194.31 GENUINE PARTS COMPANY/NA 01/12/2015 101996 255502 101-43000-221 shop tools Public Works Department 42 98 GENUINE PARTS COMPANY/NA 01/12/2015 101996 255553 651�9910-227 sweeper parts Storm Water 225.88 GENUINE PARTS COMPANY/NA 01/12/2015 101996 256158 101-43000-221 wire Public Works Department 22 82 GENUINE PARTS COMPANY/NA 01/12/2015 101996 256228 101�3000-221 backhce repair Public Works Department 182 73 GENUINE PARTS COMPANY/NA 01/12/2015 101996 256596 101-42110�02 wiper blades,mirror Police Department 50 65 GENUINE PARTS COMPANY/NA 01/12/2015 101996 256598 101-42110-403 headlight Police Department 10.23 GENUINE PARTS COMPANY/NA 01l12/2015 101996 256626 101-43000-222 #431 filter Public Works Department 69 12 Total 101986 604 41 GRANICUS INC 12/29/2014 101889 59923 674-49840-329 web service Dec-Feb Cable Franchise 1,647 00 Total 101889 1,647 00 City of Orono Check Register-COUNCIL REPORT Page 12 Check Issue Dates�12l9/2014-1112/2015 Jan 08,2015 03 41 PM Check Check invoice invoice GL Account Descnption Department Invoice Payee Issue Date Number Number Amount GRAZZINI BROTHERS &COMP 01/12/2015 101997 2 437�8970-520 Police Garage project RFP#4 8,550.00 Total 101997. 8,550 00 GREGG PALMER 12/29/2014 101890 121814 101-43000-226 reimb boots Public Works Department 125.00 Total 101890 125 00 GROUND EFFECTS DiRECTION 12/29/2014 101891 2FINAL 602-20600 Green Trees Rd sanitary sewer extension Final Pmt 3,139.37 Total 101891. 3,139.37 GS DIRECT 12/29/2014 101892 311922 101-41900-201 ink for plotter Central Services 193 48 Total 101892. 193.48 H&L MESABI 01/12/2015 101998 92345 101-43000-221 plow blade Public Works Department 2,581 60 H&L MESABI 01/12/2015 101998 92346 101-43000-221 plow blade Public Works Departmerrt 172.00 Total 101998. 2,753.60 HENNEPIN COUNTY CHIEFS O 12/29/2014 101893 2015 101-42110�33 2015 membership C Famiok Police Department 100 00 Total 101893 100 00 HENNEPIN COUNTY ELECTION 12/29/2014 101894 1214-1 101�1410-322 postal verrfcation cards Elections 500 35 HENNEPIN COUNTY ELECTION 12/29/2014 101894 1214-1 101-41410-221 transfer cases Elections 35 28 HENNEPIN COUNTY ELECTION 12/29/2014 101894 1214-2 101-41900�89 Automark maintenance Central Services 100.00 HENNEPIN COUNTY ELECTION 12/29/2014 101894 1214-2 101-41410-489 ballots Elections 247 33 HENNEPIN COUNTY ELECTION 12/29/2014 101894 1214-3 101�1900-489 Automark maintenance CenVai Services 1,736 00 Total 101894 2,618 96 HENNEPIN COUNTY INFOR TE 12/29/2014 101895 1000052474 101�3000.240 radio admin fee Public Works Department 47.70 Total 101895_ 47 70 HENNEPIN COUNTY INFOR TE 12/29/2014 101896 1000052442 101-42110-414 radio lease and MDC bdling Police Department 2,302.43 City of Orono Check Register-COUNCIL REPORT Page. 13 Check Issue Dates 12/9/2014-1/12/2015 Ja�O8,2015 03:41 PM Check Check Invoice Invoice GL Account DescnpUon Department Invoice Payee Issue Date Number Number Amount Total 101896. 2,302 43 HENNEPIN COUNTY SHERIFF 12/29/2014 101897 1000052109 101-41600309 �ail charges Law/Legal Services 437.97 Total 101897 437 97 HENNEPIN COUNTY TREAS 12/29/2014 101898 120214 101-41900-352 2015 TNT notices Central Services 1,151 16 Total 101898 1,151 16 HENNEPIN COUNTY TREASUR 12/2912014 101899 1000052063 101�1550-302 1st Half 2015 Assessing Services Assessing 66,250 00 HENNEPIN COUNTY TREASUR 12/29/2014 101899 1000052063 101-15503 tst Half 2015 Assessing Services 13,250.00 Total 101899 79,500 00 IKE'S PLUMBING & DRAIN CLEA 12/29/2014 101900 5039 101-45210-404 GC repairs Golf Course 2,000.00 Total 101900. 2,000 00 INTEGRA TELECOM 01/12/2015 101999 12613444 101-42110-321 Phone service Police Department 228 94 INTEGRA TELECOM 01/12/2015 101999 12613444 101-41900-321 Phone Service Central Services 320.51 INTEGRA TELECOM 01/12/2015 101999 12613444 601�9400-321 Phone Service Water 53 42 INTEGRA TELECOM 01/12/2015 101999 12613444 602�9450-321 Phone Service Sewer 16025 Total 101999 763.12 INTERNATIONAL CODE COUNC 01/12/2015 102000 121514 101-42400-433 2015 dues L.Oman Building&Zon�ng 125 00 Total 102000 125.00 JACKIE YOUNG 12/29/2014 101901 121514 101-41300-319 CC meeting 12/8 AdmirnsVation 240.00 Total 101901 240 00 JACOBS,IRWIN 01/12/2015 102001 11215 101-22205 Escrow refund 14-3683 2,500.00 Total 102001. 2,500.00 JESSICA WERDER 12/29/2014 101902 112414 101-42110-201 reimb cleaning supplies Police Department 36.69 City of Orono Check Register-COUNCIL REPORT Page. 14 Check Issue Dates 12/9/2014-1/12/2015 Jan 08,2015 03 41 PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 101902 36.69 KD&COMPANY 12/29/2014 101903 6357 101�3000-224 disposal of old matenal Public Works Department 120.00 Total 101903 120 00 KELLEHER CONSTRUCTION 01/12/2015 102002 4 437-48970-520 Police Garage project RFP#4 64,147 80 Total 102002 64,147 80 KELLINGTON CONSTRUCTION I 01/12/2015 102003 4 437-48970-520 Police Garage pro�ect RFP#4 29,283 75 Total 102003. 29,283 75 KENNETH BECK 12/29/2014 101904 112114 101�2110-226 reimb for shces Police Department 238.95 Total 101904 238 95 KENNETH N POTTS PA 01/12/2015 102004 10215 101-41600-306 prosecution services Dec Law/Legal Sernces 3,000 00 Total 102004 3,000.00 KEVIN OLSON 01/12/2015 102005 123114 101-43000-226 reimb boots Public Works Department 125 00 Total 102005 125 00 KRAUS ANDERSON CONSTRU 12/29/2014 101905 KA3576 437-48970-520 Construction mgmt services through 11/30/14 PD g 38,428.80 Total 101905. 38,428.80 LANO EQUIPMENT 01/12/2015 102006 03-217426 101-43000-221 5250 parts Public Works Department 29.39 Total 102006 29 39 LASER LABS INC 12/29/2014 101906 16677 101-42110-221 tint meter enforcer Police Department 289 50 Total 101906: 289.50 LEAGUE OF MN CITIES INS TR 12/29/2014 101907 200036230 703�9960-151 workers comp 102,032 00 City of Orono Check Register-COUNCIL REPORT Page. 15 Check issue Dates 12/9/2014-1/12/2015 Jan 08,2015 03 41 PM Check Check Invoice Invoice GL Account Descnption Department invoice Payee Issue Date Number Number Amount Total 101907 102,032 00 LOGIS 12/29/2014 101908 39314 101-42110-329 police records 11/14 Police Department 5,092 00 LOGIS 12/29/2014 101908 39314 101�1900-310 mtemet 11/14 Central Services 386 00 LOGIS 12/29/2014 101908 39314 101�2110-310 internet 11/14 Police Department 386.00 LOGIS 12/29/2014 101908 39354 101-42110-401 Entrust tokens Police Department 80.15 LOGIS 12/29/2014 101908 39354 101-41900-401 Entrust tokens Central Services 16 03 Total 101908 5,960 18 LONG LAKE CHAMBER OF COM Ot/12J2015 102007 2015 101-41300-433 2015 City membership AdminisUation 75 00 Totai 102007 75.00 LONG LAKE TRUE VALUE 12/29/2014 101909 B232868 101�1900-223 repa�r parts Central Services 229 LONG IAKE TRUE VALUE 12/29Y2014 101909 B234159 101�3000-221 supplies Public Works Department 38 68 LONG LAKE TRUE VALUE 12/29/2014 101909 6234623 101�3000-221 shop supplies Public Works Departrnent .99 LONG LAKE TRUE VALUE 12/29/2014 101909 6236054 101�5210-221 repair parts Golf Course 20 18 Total 101909 62 14 LONG LAKE TRUE VALUE 01/12/2015 102008 6237608 601-49400-227 heater Water 19 99 LONG LAKE TRUE VALUE 01/12/2015 102008 6238596 101-43000-222 #430 repairs Public Works Department 2 45 Total 102008 22 44 MADISON NATIONAL LIFE 12/29/2014 101910 1153995 101-21713 Jan LTD 1,43�12 Total 101910 1,437 12 MANSFIELD OIL COMPANY 12/29/2014 101911 112902 101-43000-212 Diesel Public Works Department 1,102 01 MANSFIELD OIL COMPANY 12/29/2014 101911 118010 101-42110-212 Fuel PD Police Department 4,958 28 MANSFIELD OIL COMPANY 12/29/2014 101911 77885 101-43000-212 Diesel Public Worics Department 273 24 MANSFIELD OIL COMPANY 12/29/2014 101911 77886 101-42110-212 Fuel PD Police Department 4,432_62 MANSFIELD OIL COMPANY 12/29/2014 101911 84069 101-43000-212 Diesel Public Works Oepartment 677 40 Total 101911: 11,443.55 MANSFIELD OIL COMPANY 01/12/2015 102009 140662 101�3000-212 Diesel Public Works Department 635.43 City of Orono Check Register-COUNCIL REPORT Page� 16 Check Iss�e Dates 12/9/2014-1/12/2015 Jan O8,2015 03 41 PM Check Check Invoice Invoice GL Account Descript�on Department Invoice Payee Issue Date Number Number Amount MANSFIELD OIL COMPANY 01/12/2015 102009 140663 101-42110-212 Fuel PD Police Department 3,040.13 MANSFIELD OIL COMPANY 01/12/2015 102009 142829 101-42110-212 Fuel PD Police Department 598 29 Total 102009. 4,273.85 MCPA C/O BCA CRIME WATCH 12/29/2014 101912 2015-1167 101�2110-433 2015 Membership Police Department 45 00 Totai 101912. 45.00 Mediacom 12/29/2014 101913 112114 101-42110-329 intemet Police Department 243 50 Mediacom 12/29/2014 101913 112114 101-41900-329 internet Central Services 121.75 Mediacom 12/29/2014 101913 112114 614�9840-329 internet Cable Franchise 121.75 Total 101913. 487.00 MEDIACOM 12/29l2014 101914 112614 101-45210�15 GC cable Golf Course 7 34 Total 101914 �� Mediacom 01/12/2015 102010 122114 101-42110-329 intemet Police Department 243 50 Mediacom 01/12/2015 102010 122114 101-41900-329 mtemet CenVal Services 121.75 Mediacom 01/12/2015 102010 122114 614-49840-329 intemet Cable Franchise 121•75 Mediacom 01/12/2015 102010 122114 101-42110-329 mtemet Police Department 243.50 Mediacom 01/12/2015 102010 122114 101�1900-329 mtemet Central Services �2�75 Mediacom 01/12/2015 102010 122114 614-49840-329 intemet Cable Franchise 121 75 Total 102010 974.00 MEDIACOM 01l12/2015 102011 122614 101�5210-415 GC cable Golf Course 7 34 Total 102011 �'� MET COUNCIL ENVIRONMENTA 01/12/2015 102012 1039862 602�9450-383 Feb wastewater service Sewer 40,608.92 Total 102012: 40,608.92 METRO WEST INSPECTIONS S 12/29/2014 101915 121014 101-42400-310 Nov mspection services Building 8 Zoning 7,414.70 Total 101915. 7,414 70 City of Orono Check Register-COUNCIL REPORT Page 17 Check Issue Dates 12/9/2014-1/12/2015 Jan 08,2015 03 41 PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount MEYERS OUTDOOR SERVICES 12/29/2014 101916 4039 101-45200-404 november lawncare Parks 2,125 00 Total 101916 2,125.00 MICHAEL GAFFRON 12/29/2014 101917 121114 101-42400-331 mileage reimb and parking Building&Zoning 44 08 Total 101917 �08 MIDWEST FENCE 01/12/2015 102013 1 437-48970.520 Police Garage pro�ect RFP#4 25,569 25 Total 102013 25,569 25 MINNEAPOLIS OXYGEN COMP 12/29/2014 101918 171114268 101-43000-415 oxygen Public Works Department 24.60 MINNEAPOLIS OXYGEN COMP 12/29/2014 101918 171114269 101-42110-221 oxygen,acetylene Police Department 15.60 MINNEAPOLIS OXYGEN COMP 12/29/2014 101918 171114270 101-42110-221 oxygen Police Department 26 64 Total 101918 66 84 MINNEAPOLIS OXYGEN COMP 01/12/2015 102014 183157066 101-42110-221 oxygen Police Department 89.00 Total 102014. 89 00 MINNETONKA PLUMBING INC 01/12/2015 102015 4 437�8970-520 Police Garage project RFP#4 54,740.90 Total 102015' S4,740.90 MN CHIEF OF POLICE ASSN 12/29/2014 101919 2015 101-42110-433 2015 membership C Famiok Police Department 290 00 MN CHIEF OF POLICE ASSN 12/29/2014 101919 4204 101-42110�37 Leadership Academy Schoenherz,Spencer Police Department 1,000 00 Total 101919 1,290 00 MN CHIEFS OF POLICE 12/29/2014 101920 122214 101-42110�37 ETI registration C Famiok Police Department 375.00 Total 101920 375 00 MN DEPT OF HEALTH 01/12/2015 102016 123114 601-20802 4th Qtr Water test fee 1,593 00 Total 102016: 1,593.00 MN DEPT OF LABOR&INDUST 12/29/2014 101921 ABR0106077 601�9400-405 pressure vessel water plant Water 10 00 City of Orono Check Register-COUNCIL REPORT Pa9e- �$ Check Issue Dates 12/9/2014-1/12/2015 Jan O8,2015 03�41 PM Check Check invoice Invoice GL Account Descnption Department Invoice Payee Issue Date Number Number Amount MN DEPT OF LABOR&INDUST 12/29/2014 101921 ABR0106077 101-45210-404 pressure vessel golf course Golf Course 10 00 Total 101921 20.00 MN DEPT OF REVENUE-WIRE 12/29/2014 101922 121914 101-34210 Nov sales tax 19 00 MN DEPT OF REVENUE-WIRE 12/29/2014 101922 121914 101-34650 Nov sales tax 2.00 MN DEPT OF REVENUE-WIRE 12/29/2014 101922 121914 101-37910 Nov sales tax 26.00 MN DEPT OF REVENUE-WIRE 12/29I2014 101922 121914 101-37920 Nov sales tax 14 00 MN DEPT OF REVENUE-WIRE 12/29/2014 101922 121914 1013793D Nov sales tax 3 00 MN DEPT OF REVENUE-WIRE 12/29/2014 101922 121914 101-37940 Nov sales tax 2 00 MN DEPT OF REVENUE-WIRE 12/29/2014 101922 121914 101-37990 Nov sales tax 12.00 Total 101922 78.00 MN MAYORS ASSOCIATION 12/29/2014 101923 2015 101�1110-433 2014-2015 membership Mayor 8 Councd 30.00 Total 101923 30.00 MN NCPERS GROUP LIFE INS 01l12/2015 102017 6732115 101-21710 Pera life 1/15 224 00 Total 102017 224 00 MN POLLUTION CONTROL AGE 12/29/2014 101924 122314 602�9450-437 Collection system operators conf B Rathbu� Sewer 300 00 MN POLLUTION CONTROL AGE 12/29/2014 101924 122314 602-49450-437 Collection system operators conf K Olson Sewer 300 00 MN POLLUTION CONTROL AGE 12/29/2014 101924 122314 602-49450-437 Collechon system operators wnf J Gregory Sewer 300.00 Total 101924 900.00 MN RURAL WATER ASSOCIATI 12/29/2014 101925 120814 602-49450-437 Conf registraUon Oberaigner Sewer 225.00 MN RURAL WATER ASSOCIATI 12/29/2014 101925 120814 601-49400-437 Conf registration G.Palmer Water 225.00 MN RURAL WATER ASSOCIATI 12/29/2014 101925 120814 601-49400-437 Conf registration R O'Bnen Water 225 00 MN RURAL WATER ASSOCIATI 12/29/2014 101925 120814 601-49400-437 Conf registration T Amundsen Water 225 00 MN RURAL WATER ASSOCIATI 12/29/2014 101925 120814 601-49400�37 Conf registration J Hirsch Water 225 00 MN RURAL WATER ASSOCIATI 12/29/2014 101925 2015 601-49400�33 membership Feb 15 to Feb 16 Water 250.00 Total 101925 1,375.00 MP TECHNOLOGIES LLC 12/29/2014 101926 4 408-48800-590 Navarte lighting&s�dewalk rehab 171,996 58 MP TECHNOLOGIES LLC 12/29/2014 101926 4 408-20600 Navarre lighting&sidewalk rehab retainage 8,599.83- City of Orono Check Register-COUNCIL REPORT Page 19 Check Issue Dates 12/9l2014-1H2/2015 Jan 08,2015 03 41 PM Check Check Invoice Invoice GL Account Descnption Department Invoice Payee Issue Oate Number Number Amount Total 101926 163,396 75 MUNICIPAL CODE CORPORATI 12/29/2014 101927 249741 101-41900-319 code updates Central Services 792 00 Total 101927 792 00 NAVARRE HARDWARE 12/29/2014 101928 280970 601�9400-227 key Water 1 99 NAVARRE HARDWARE 12/29/2014 101928 281025 601-49400-240 water plant repair parts Water 14.48 NAVARRE HARDWARE 12/29/2014 101928 281221 101-43000-240 chain for park entrance Public Works Department 19 53 Total 101928 36.00 NAVARRE HARDWARE 01/12/2015 102018 281373 602�9450-227 LS 7 repair parts Sewer 7.07 NAVARRE HARDWARE 01l17J2015 102018 281454 101-43000-221 supplies Public Worlcs Department 26 66 NAVARRE HARDWARE 01/12/2015 102018 281537 101-45200-221 chain for parks Parks 34 35 NAVARREHAROWARE 01M2/2015 102018 281537 101-45200-221 mowerrepairparts Parks 245 NAVARRE HARDWARE 01/12/2015 102018 281643 101-45210-223 GC water heater repair Golf Course 50.98 Total 10201 S 121.51 NELSON ELECTRIC MOTOR RE 01/12/2015 102019 7010 602-49450-406 LS 1 Sewer 220 00 Total 102019 220 00 NEWEGG INC 01/12/2015 102020 1200865219 101-42110-201 cables Police Department 59.99 NEWEGG INC 01/12/2015 102020 1200865845 101-41900-201 mondor stand Central Services 60 50 Total 102020. 12�.49 NORLINGS 12/29l2014 101929 29767 101-45200�04 landscape maintenance Navarre Park Parks 514.00 NORLINGS 12/29/2014 101929 29768 101-45200�04 landscape mamtenance Crystal Bay Park Parks 312.00 Total 101929: 826.00 NORTH MEMORIAL HEALTH CA 12/29/2014 101930 PSA718 101-42110-437 first repsonder refresher,Raze,Fischer,Siltala Police Department 150 00 NORTH MEMORIAL HEALTH CA 12/29/2014 101930 PSA723 101-42110-437 first repsonder refresher Szczepanik,Tomcheck Police Department 100 00 Total 101930. 250.00 City of Orono Check Register-COUNCIL REPORT Page 20 Check Issue Dates 12/9/2014-1/12/2015 Jan 08,2015 03�41 PM Check Check Invoice Invoice GL Account Descnption Department invoice Payee Issue Date Number Number Amount NORTH MEMORIAL HEALTH CA 01/12/2015 102021 PSA728 101�2110-437 first repsonder refresher Stensrud,Russeth Police Department 100.00 Total 102021. 100 00 NORTHERN CAPITAL INSURAN 12/29/2014 101931 139914 703-49960-370 insurance agent of record 8,000.00 Total 101931 8,000 00 NORTHWEST ASSOC CONSUL 12/29/2014 101932 120214 101-43280-319 Lakeview Golf Course 13-3638,13-3639 Speciai Services 1,788.14 Total 101932: ��788 14 NOVA COMMUNICATIONS 01/12/2015 102022 86265 101�1900�01 Phone maintenance Central Services 60.00 NOVA COMMUNICATIONS 01/12/2015 102022 86307 101�1900-401 Phone maintenance Central Services 90.00 Total 102022. 150.00 O SULLIVANS HOLIDAY 546 12/29/2014 101933 113014 101-42110-402 car wash Police Department 27.50 Total 101933 27 50 O SULLNANS HOLIDAY 547 12/29/2014 101934 113014 101-42110-402 car washes Police Department 181.74 Tota1101934 18�74 OFFICE DEPOT 12/29/2014 101935 7428964100 101-41900-201 office supplies Central Services 76 30 OFFICE DEPOT 12/29/2014 101935 7428964100 101-42110-201 o�ce supplies Police Department 76 29 OFFICE DEPOT 12/29/2014 101935 7446460620 101-41900.201 office supplies Central Services 243 75 OFFICE DEPOT 12/29/2014 101935 7446460820 101-42110-201 office supplies Police Department 243 74 OFFICE DEPOT 12/29/2014 101935 7446460830 101�31900-201 office supplies Central Services 9 98 OFFICE DEPOT 12/29/2014 101935 7446460830 101-42110-201 oifice supplies Police Department 9 98 Total 101935: 660 04 OFFICE DEPOT 01/12/2015 102023 7471312890 101-41900-201 office supplies CenUal Services 130.51 OFFICE DEPOT 01/12/2015 102023 7471312890 101-42110-201 office suppl�es Police Department 130 51 Total 102023. 261.02 OKEY,DAPHNE 12J29/2014 101936 121114 614-49840-319 meeting wdeo production 9/8 to 12/8 Cable Franchise 640.00 City of Orono Check Register-COUNCIL REPORT Page 21 Check Issue Dates.12/9J2014-1/12/2015 Jan 08,2015 03 41PM Check Check Invoice Invoice GL Account DescripUon DepaRment Invoice Payee Issue Date Number Number Amount Total 101936. 640 00 OLSON CO INC 12/29/2014 101937 193 651-49910-227 Stubbs Bay North culvert-FEMA Storm Water 2,330.00 OLSON CO INC 12/29/2014 101937 194 651-49910-406 Watertown Rd Culvert repair Storm Water 1,382 00 OLSON CO INC 12/29/2014 101937 195 601-49400-405 Willow Drive water main repair Water 3,028.23 OLSON CO INC 12/29/2014 101937 219 651-49910-227 Crestivew culvert-FEMA Storm Water 1,825 00 Total 101937: 8,565 23 OMANN BROTHERS INC 12/29/2014 101938 24087 234-45680-404 Lurton Park parking lot pawng 7,750 00 OMANN BROTHERS INC 12/29/2014 101938 24088 651�9910-227 Stubbs Bay Rd culver repair FEMA Storm Water 4,830 00 Total 101938' 12,580 00 OWENS COMPANIES INC 12/29/2014 101939 60460 101-41900-404 heater repair PW offices Central Services 635 00 Total 101939' 635 00 PAUL HOOPER 01/12/2015 102024 10315 101-42110-437 meal reimb Explorer camp(4 people) Police Department 28 74 Total 102024. 2$�4 PERRYS TRUCK REPAIR 12/29/2014 101940 16002 231-45650-436 Bwck 138.37 Total 101940: 138 37 PETER ZIMMERMAN 12/29/2014 101941 122314 101-41500-331 mileage reimb Finance Department 24.64 PETER ZIMMERMAN 12/29/2014 101941 122314 101 A1300-489 mdeage reimb holiday party shopping AdministraUon 15 12 Total 101941 39 76 PLUNKETT S 01/12/2015 102025 4611554 101-41900-404 pest co�tol Central Services 223 60 Total 102025. 223 60 PRECISION SURVEYS INC 12/29/2014 101942 110314 435-48963-590 replace front comer 1405 Rest Pt Rd 400 00 Total 101942 400.00 City of Orono Check Register-COUNCIL REPORT Page 22 Check Issue Dates 12/9/2014-1/12/2015 Jan 08,2015 03 41 PM Check Check Invoice Invo�ce GL Account Description Department Invoice Payee Issue Date Number Number Amount PREMIER TITLE INSURANCE C 01/12/2015 102026 11215 101-22205 Escrow refund 2014-00551 2,500.00 Total 102026 2,500.00 PUMP AND METER SERVICE IN 12/29/2014 101943 323384 101-43000-403 gas pump repair Public Works Department 773 76 PUMP AND METER SERVICE IN 12/29/2014 101943 323384 101-42110-403 gas pump repair Police Department 773 75 Total 101943 1,547 51 QUALITY FLOW SYSTEMS INC 12/29/2014 101944 28839 602-49450-406 LS 8 repair Sewer 500.00 Total 101944. 500 00 RANDY OBRIEN 01112l2015 102027 122914 101-43000-226 reimb work boots Public Works Department 124.99 Total 102027 124 99 RDO EQUIPMENT 12/29/2014 101945 30299 101-43000-403 backhoe repairs Public Works Department 503.04 RDO EQUIPMENT 12/29/2014 101945 P11018 101�3000-221 Brush clipper parts Public Works Department 271 42 Total 101945 774.46 ROBiN,JOHN 01112/2015 102028 11215 101-22205 Escrow refund 2014-00074 2,500.00 Totai 102028 2,500 00 ROGERS POLICE DEPARTMEN 01/12/2015 102029 5424 101-42110-437 SRO Vainmg Police Department 30.00 Total 102029 30.00 RTL CONSTRUCTION INC 01/12/2015 102030 3 437�8970-520 Police Garage pro�ect RFP#4 44,186.19 Total 102030' �,1��9 RUFFRIDGE JOHNSON INC 12/29/2014 101946 C68025 101-43000-221 patch truck parts Pub�ic Works Department 610 51 Total 101946 610 51 SAFETY SIGNS 12/29/2014 101947 14204469 101-43000-224 barncades Public Works Department 117 60 City of Orono Check Register-COUNCIL REPORT Page 23 Check Issue Dates:12l9/2014-1/12/2015 Jan 08,2015 03 41 PM Check Check Invoice invoice GL Account DescripUon Department Invo�ce Payee Issue Date Number Number Amount Total 101947 117.60 SANDIE LARSON 12/29/2014 101948 113014 101-41300-104 temp office help 11118 to 11128 Admirnstration 180 00 Total 101948 180 00 SANDIE LARSON 01/12/2015 102031 122114 101-41300-104 temp office help Administration 50 00 Total 102031 50.00 SCHARBER&SONS 12/29/2014 101949 26984 101-45210-221 mower repair parts Golf Course 70.97 SCHARBER&SONS 12/29/2014 101949 27004 101-45210-221 repair parts Golf Course 146.60 SCHARBER&SONS 12/29/2014 101949 27010 101-45210-221 oil filter Golf Course 9 57 SCHARBER&SONS 12/29/2014 101949 P25443 101�33000-221 asphalt saw biade Public Works Department 362.64 SCHARBER&SONS 12/29/2014 101949 P26759 101�3000-226 tree safety helmet Public Works Department 69 95 SCHARBER&SONS 12/29/2014 101949 P26768 101-d3000-221 chainsaw blade Public Works Department 23 64 SCHARBER&SONS 12/29/2014 101949 P26900 101-45210-221 GC mower repaus GoH Course 106 21 Total 101949. �89 5$ SCHARBER&SONS 01/12/2015 102032 P27086 101-45210-221 GC mower repairs Golf Course 329 25 Total 102032' 329.25 SCHNETZER,THOMAS 01M2/2015 102033 11215 101-22205 Escrow refund 2014-00693 700 00 Total 102033 700.00 SECOND NATURE GRAPHICS 12/29/2014 101950 140 437-48970-560 front office artwork 1,185.00 Total 101950 1,185 00 SELECT ACCOUNT 12/29/2014 101951 122614 101-21719 12/26/14 FLEX 118 40 Total 101951 118 40 SELECT ACCOUNT 12/29/2014 101952 120514 101-41900319 participant fee Central Services 94 50 City of Orono Check Reg�ster-COUNCIL REPORT Page 24 Check Issue Dates 12/9/2014-1/12/2015 Jan 08,2015 03:41 PM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 101952 94.50 SELECTACCOUNT 01/12/2015 102034 10215 101-21719 1/OZ/15FLEX 1,63003 Total 102034 1,630.03 SHANNON,KATY 01/12/2015 102035 11215 101-22205 Escrow refund 2014-00736 2,500 00 Total 102035. 2,5D0.00 SHI 17J29/2014 101953 602797439 101-41900-416 ARCserve licensing Central Services 157.00 Total 101953 157 00 SIMPLEX GRINNELL 01/12/2015 102036 77483143 101�3000�04 PW Fire alarm monitonng 2015 Public Works Department 650.00 SIMPLEX GRINNELL 01/12/2015 102036 77483144 101-41900-404 C�ty Hall Fire alartn monitonng 2015 Central Services 433 50 SIMPLEX GRINNELL 01/12/2015 102036 77483144 101-42110-404 PD Fire alarm monitonng 2015 Police Department 433 50 Total 102036 1,517 00 SIRCHIE FINGER PRINT IABS 12I29/2014 101954 189391 101-42110-221 supplies Police Department 147 96 Total 101954. 147 96 STA SAFE LOCKSMITH 12/29/2014 101955 20018 101-41900�04 door repair council chambers Central Services 107.80 Total 101955' 107.80 STA SAFE LOCKSMITH 01/12/2015 102037 20044 101-41900-404 lock repair CenUal Services 104.00 Total 102037. 104 00 STAR TRIBUNE 12/29/2014 101956 1069427-201 101-42110-201 2015 subscnption acct 1069427 Police Department 286.00 Total 101956' 286 00 STREICHERS POLICE EQUIP 12/29/2014 101957 1121923 101�2110-226 Vest-T Wittke Police Department 975.00 STREICHERS POLICE EQUIP 12/29/2014 101957 1121923 101�2110-226 un'rforms T Wittke Police Department 175 00 STREICHERS POLICE EQUIP 12/29/2014 101957 1121973 101-42110-226 uniforms Needham Police Department 466.92 City of Orono Check Register-COUNCIL REPORT Page 25 Check Issue Dates 12/9/2014-1/12/2015 Jan 08,2015 03 41PM Check Check Invoice Invoice GL Account Description Department Invoice Payee issue Date Number Number Amount STREICHERS POLICE EQUIP 12/29l2014 101957 1122562 101�2110-226 uniforms Raze Police Department 129.97 STREICHERS POLICE EQUIP 12/29/2014 101957 1122567 101�2110-226 uniforms Sonnek Police Department 2,352.98 STREICHERS POLICE EQUIP 12/29/2014 101957 1122804 101-42110-226 u�iforms Beck Pol�ce Department 169.99 STREICHERS POLICE EQUIP 12/29/2014 101957 1122986 101-42110-226 uniforms Fischer Police Department 49 99 STREICHERS POLICE EQUIP 12/28/2014 101957 1122990 101�2110-226 uniforms Fischer Police Department 34 99 STREICHERS POLICE EQUIP 12/29/2014 101957 1123869 101-42110-226 unifortns Raze Police Department 7.99 STREICHERS POLICE EQUIP 12/29/2014 101957 1124339 101-42110-226 uniforms Dembouski Police Department 39.98 STREICHERS POLiCE EQUIP 12/29/2014 101957 CM268090 101-42110-226 credit for retum Police Department 169.99- Total 101957 4,232 82 SUMMIT FIRE PROTECTION 01/12/2015 102038 124310-0000 437-48970-520 Potice Garage project RFP#4 4,65926 Total 102038 4,659.26 SUN LIFE FINANCIAL 01/12/2015 102039 10815 101-21710 Life Insurance Jan 1,282 95 SUN LIFE FINANCIAL 01H2/2015 102039 10815 101-15998 Cobra Life Insurance Jan 25 Total 102039 �,283.z� SUPERIOR PAINTING &DECOR 01/12/2015 102040 2 437-08970-520 Police Garage project RFP#4 10,432 90 Totai 102040 10,432 90 TASC 12/29/2014 101958 447487 101-41900-319 COBRA admin fee CenVal Services 55.00 Total 101958 55 00 THE BROADWAY GROUP 01/12/2015 102041 121214 101-22205 Escrow refund (reduction) Oliver Hill road constructi 61,590 00 Total 102041 61,590 00 THE HOME DEPOT 01/12/2015 102042 2808018326 101-43000-240 budding repair supplies Public Works Department 55.71 Total 102042 55 71 TOLL GAS&WELDING SUPPLY 01/12/2015 102043 31593 101�3000-221 acetylene Public Wortcs DepaRment 47.00 Total 102043 47.00 City of Orono Check Register-COUNCIL REPORT Page 26 Check Issue Dates.12/9/2014-1/12/2015 Jan 08,2015 03 41 PM Check Check Invoice Invoice GL Account Descnption Department Invoice Payee Issue Date Number Number Amount TONY WITTKE 12/29/2014 101959 82714 101-42110-437 tuition reimb Police Department 722.68 Total 101959 �22 6g TRI CITY LAB 12/29/2014 101960 113014 601-49400-489 watertesting Water 31.50 Total 101960 31 50 UNIFORMS UNLIMITED 12/29/2014 101961 226583 101�2110-226 uniforms Persell Police Department 102 89 Total 101961 102.89 UNITED FARMERS COOPERATI 01/12/2015 102044 24965 101�i5210-223 GC repairs Golf Course 17.47 UNITED FARMERS COOPERATI 01/12/2015 102044 24965 101-41900-223 softener salt Central Services 49.80 Total 102044 6�2� UNITED STATES POSTAL SERV 01I08/2015 101972 10815 601-49400-322 4th Qtr Utd�ty Bdls Water 65 59 UNITED STATES POSTAL SERV 01/08/2015 101972 10815 602-49450-322 4th Qtr Utddy Bills Sewer 360 76 UNITED STATES POSTAL SERV 01/08/2015 101972 10815 651-49910.322 4th Qtr Utdity Bills Stortn Water 360.75 Total 101972 78��� URBAN LAND INSTITUTE 12/29/2014 101962 2015 101-41300-433 2015 Mayor membership Administration 215 00 Total 101962 215 00 VANGUARD CLEANING SYSTE 01/12/2015 102045 35427 101�1900-407 Janitorial service Central Services 1,435 50 VANGUARD CLEANING SYSTE 01/12/2015 102045 35427 101�2110-407 Janitorial service Police Department 1,039.50 Total 102045' 2,475 00 VERIZON WIREIESS 12/29/2014 101963 9736683033 101-42110-321 11/07 to 12/06 Police Department 1,526 90 VERIZON WIRELESS 12/29/2014 101963 9736683033 101�1900-321 11/07 to 12/06 Central Services 115.00 VERIZON WIRELESS 12/29/2014 101963 9736683033 101-45210-321 11/07 to 12/06 Golf Course 30 14 VERIZON WIRELESS 12/29/2014 101963 9736683033 601�9400-321 11/07 to 12/O6 Water 36.49 VERIZON WIRELESS 12/29/2014 101963 9736683033 602-49450-321 11/07 to 12/06 Sewer 36.48 Total 101963 1,745 01 City of Orono Check Register-COUNCIL REPORT Page 27 Check Issue Dates:12/9/2014-1/12/2015 Jan 08,2015 03.41 PM Check Check Invoice Invoice GL Account DescripUon Department Invoice Payee Issue Date Number Number Amount VINTAGE WASTE SYSTEMS IN 01/12/2015 102046 122214 101�1900�04 Dec Service Central Services 155.00 Total 102046 155.00 WASTE MANAGEMENT RECYC 12/29/2014 101964 7665-2808-7 603-49500-316 Recycling Dec 8,602 88 Total 101964: 8,602 88 WEILANOS ALL SEASONS CLINI 12/29/2014 101965 22590 101-41900�04 PW furnace repair Central Services 155 00 Total 101965 155 00 WELDON COMPANY LLC 01/12/2015 102047 1501 437-48970-560 PD Garage pro�ect-Lockers 44,766.00 Total 102047. 44,766 DO WESTSIDE WHOLESALE TIRE 12/29/2014 101966 738151 101�5210-221 mower tires GC Golf Course 53 55 WESTSIDE WHOLESALE TIRE 12/29I2014 101966 738151 101�3000-221 shop parts Public Works Department 24.93 Total 101966 78 48 WILLIAMS TOWING 1?J29/2014 101967 134291 231-45650-436 1994 Chev Silverado 225 00 WILLIAMS TOWING 12/29/2014 101967 134296 231�5650-436 2005 Honda 14-15444 155.00 WILLIAMS TOWING 12/29l2014 101967 134731 231�5650-436 2002 Saab 14-15279 175.00 Total 101967 555.00 WINDSTREAM 01/12/2015 102048 58018998 601-49400-321 water plant phone Water 64.89 Totai 102048 64 89 WRIGHT HENNEPIN ELECTRIC 12/29/2014 101968 120914 602-49450-381 11/01 to 12/01 Sewer 17 96 WRIGHT HENNEPIN ELECTRIC 12l29/2014 101968 120914 101-43000-381 11/01 to 12/01 Public Works Department 98.86 Total 101968 116.82 WTG TERRAZZO&TILE INC 01/12/2015 102049 2 437-48970-520 Police Garage pro�ect RFP#4 24,025 50 Total 102049: 24,025 50 City of Orono Check Register-COUNCIL REPORT Page 28 Check Issue Dates 12/9/2014-1/12/2015 Jan 08,2015 03.41 PM Check Check Invoice Invoice GL Account Description Departme�t Invoice Payee Issue Date Number Number Amount XCEL ENERGY 12/29/2014 101969 437037055 101-41900-381 10/21 to 11/19 Central Services 1,292.86 XCEL ENERGY 12/29/2014 101969 437037055 101-42110-381 10/21 to 11/19 Police Department 627.07 XCEL ENERGY 12/29/2014 101969 437037055 101-42110.381 10/21 to 11/19 Police Department 32.33 XCEL ENERGY 12/29/2014 101969 437037055 101�3000-381 10/21 to 11/19 Public Works Department 173.06 XCEL ENERGY 12/29/2014 101969 437037055 101-43000-386 10/21 to 11/19 Public Works Department 2,026.77 XCEL ENERGY 12/29/2014 101969 437037055 101-45200-381 10/21 to 11/19 Parks 34.80 XCEL ENERGY 12/29/2014 101969 437037055 601-49400.381 10/21 to 11l19 Water 4,267.33 XCEL ENERGY 12/29/2014 101969 437037055 602-49450.381 10121 to 11/19 Sewer 2,065 94 XCEL ENERGY 12/29/2014 101969 437037055 101-45210-381 10/21 to 11/19 Golf Course 274 31 Total 101969 10,794 47 XCEL ENERGY 01/12/2015 102050 440116623 101�3000-386 3442 Shoreline 11/24 to 12/29 Public Works Department 95.08 XCEL ENERGY 01/12/2015 102050 440379997 101-41900-381 11/17 to 12/18 Central Services 2,031 69 XCEL ENERGY 01/12/2015 102050 440379997 101-42110-381 11/17 to 12/18 Police Department 1,101.18 XCEL ENERGY 01/12/2015 102050 440379997 101-42110-381 11117 to 12/18 Police Department 35.97 XCEL ENERGY 01/12/2015 102050 440379997 101-43000-381 11/17 to 12/18 Public Works DepaRment 190.66 XCEL ENERGY 01/12/2015 102050 440379997 101�3000-386 11l17 to 12/18 Public Works Department 2,208.07 XCEL ENERGY 01/12/2015 102050 440379997 101�5200-381 11/17 to 12/18 Parks 37.68 XCEL ENERGY 01/12/2015 102050 440379997 601-49400-381 11/17 to 12/18 Water 114.02- XCEL ENERGY 01/12/2015 102050 440379997 602�9450-381 11/17 to 12/18 Sewer 2,377 98 XCEL ENERGY 01l12/2015 102050 440379997 101-45210-381 11/17 to 12/18 Golf Course 187.36 Total 102050 8,151.65 YAMAHA GOLF&UTILITY INC 12/29/2014 101970 01-135143 101-45210-403 cart repair Golf Course 552.90 Total 101970 552.90 Grand Totals 1,142,327.21 lanuary 8, 2015 R Orono Ci Counci) �C��V 2750 Kelle Parkwa '/4N �� �O Y Y ��� 2��� Orono, MN 55356 o,�oR �NO Greetings: Unfortunately, the potential solufion for access to our lots in Orchard Park has not occurred, and we are left with land-locked, potentially useless property. We had previously presented a request to Hennepin County for a driveway permit from County Road 6. This permit was prepared by Mark Gronberg, and it is our understanding that it met all the design requirements. Hennepin County has denied the request based on the fact that it was adjacent to the median divider and suggested we try to find an alternative access. That solution has proven to be unavailable. If the denial of access stands, the only remaining solufion will be litigafion against Hennepin County, City of Orono and the State of Minnesota for damages. It appears from the response received from Hennepin County that the denial of a driveway access was a close call as the actual design by Mark Gronberg met all of the requirements except for sight lines related to County Road 6. This access would serve one residential unit under Orono's current zoning requirement and as a result, the usage of this driveway would be minimal. Prior to starting lifigafion, which could be costly to us, the City of Orono and the other parties, it might be worth the effort for the City to work directly with Hennepin County to secure the approval of access to our property in accordance with the plans prepared by Mark Gronberg. The added pressure from the City may be effective in securing the issuance of the driveway permit. We will gladly work hand-in-hand with the City in this matter and, if successful, we can resolve this issue of access without the necessity of lifigation. We would like to express our appreciafion to the Mayor for her involvement in helping us find a solution. Si er,�ly, , ���x�� ' and Jean Whalen CC: Mayor Lili McMillan , � � MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'clock p.m. ROLL CALL The Orono City Council met on the above-mentioned date with the following members present: Mayor Lili Tod McMillan,Council Members Cynthia Bremer,James Cornick,Jr.,Lizz Levang,and Aaron Printup. Representing Staff were City Administrator Jessica Loftus,Finance Director Ron Olson, Community Development Director Andrew Mack, Senior Planner Michael Gaffron,City Engineer/Public Works Director Adam Edwards,City Attorney Soren Mattick,and Recorder Jackie Young. Mayor McMillan called the meeting to order to 7:00 p.m. OATH OF OFFICE 1. JIM CORNICK,JR. City Administrator Loftus administered the oath of office to newly elected City Council Member James Cornick,Jr. PLEDGE OF ALLEGIANCE The City Council recited the Pledge of Allegiance. APPROVAL OF AGENDA 2. CONSENT AGENDA Item Nos. 9, 13, 15, 16, 17, 19,21,24,and 25 were added to the Consent Agenda. Item No. 14 was removed from the agenda. Bremer moved,Levang seconded,to approve the Consent Agenda as amended. VOTE: Ayes 5, Nays 0. APPROVAL OF MINUTES *3. CITY COUNCIL WORK SESSION OF NOVEMBER 24,2014 Bremer moved,Levang seconded,to approve the minutes of the Orono City Council Work Session of November 24,2014,as submitted. VOTE: Ayes 5,Nays 0. *4. REGULAR CITY COUNCIL MEETING OF NOVEMBER 24,2014 Bremer moved,Levang seconded,to approve the minutes of the Orono City Council meeting of November 24,2014,as submitted. VOTE: Ayes 5,Nays 0. PRESENTATION—6:30 P.M. Page 1 of 26 , MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'clock p.m. 5. 2015 BUDGET HEARING Finance Director Ron Olson stated the purpose of the public hearing tonight is to discuss the 2015 budget and tax levy. Olson noted tonight's meeting is not to discuss property values,which will be done in the spring at the truth-in-taxation meeting. Olson stated the valuation of someone's home is set by the Hennepin County Assessor and is usually around 95 percent of what the market value is. In addition,a number of tax rates have been set by the Minnesota Legislature. Based on the City's annual property valuation,the County Assessor will provide an annual calculation of the City's tax capacity. Olson stated the City's taxable market value is $2,431,508,871,with a tax capacity of$27,217,909. Compared to last year,the City's ta�cable market value has increased by 3.7 percent and the tax capacity by 0.88 percent. As a result of the City's overall increased tax capacity,the tax capacity rate will decrease from 17.81 percent in 2014 to 17.38 percent in 2015. Assuming a two percent increase in someone's property value,the City's share of the property tax bill would be a decrease of$531 on a home previously valued at$250,000,an increase in tax of 0.48 on a$500,000 home,and a decrease of $4.35 on a$1,000,000 home. Olson stated the Orono City Council has tended to be very conservative over the years and as a result has had a lower tax levy than most of the cities in Minnesota. Olson noted Orono is approximately half of what the Hennepin County average is. � Olson indicated on the Council handout provided that the blue on the chart depicts the City's tax capacity, which is one of the factors used in calculating someone's tax rate. Olson noted the housing market is starting to move up again and that house valuations in the Twin Cities for last year increased by 3.4 percent. The green line depicts the City's tax rate. Since 2010,Oronds tax increase has been significantly below the state's average and Orono's taxes have increased by 8.02 percent less than the state average. Olson stated the City attempts to keep the levy as small as possible,and that if Orono had increased at the same rate as other cities in Minnesota,they would be levying almost$400,000 more every year. Olson noted the majority of the tax levy goes into the General Fund,which is the City's operating budget, and accounts for 52.9 percent of the revenue budget. The other portion received from property taxes goes towards the City's debt service on existing loans or general obligation bonds and other expenses of the City. The City's current debt service is$755,500. The total tax levy required to fund the 2015 budget is $4,772,000,which is an increase of$70,240 or 1.5 percent over the 20141evy. Olson noted the total tax levy required to fund the 2015 budget is$4,772,000,which is an increase of$70,240 or 1.5 percent over the 2014 levy. Olson noted this is the first increase in the tax levy since 2011 and that during the same time period,inflation has increased by 8.34 percent. Olson stated in the City's 2015 budget,the total general fund expenditures are increasing by approximately$246,000 or 3.3 percent over the 2014 budget. The majority of the increase is for the police department and reflects a 2.5 percent increase in police officer wages,which the contract calls for. Page 2 of 26 , MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'clock p.m. (S. 201 S BUDGET HEARING, Continued) The next big increase is$73,000 in building and zoning,which had to do with the addition of a new employee in that department. Olson stated the City Council determined that the City had a need for a Community Development Director,which was then added to the Building and Zoning Department. The next increase is for street maintenance of 19 percent and is to allow the City to start doing preventative maintenance on the roads to keep them in good shape. The other big increase is in the Parks Department,which is being increased by$39,879 to allow for additional maintenance to be performed. Olson stated the City pays for these expenditures primarily through property taxes,which is increasing by $70,000 or 1.8 percent. However,the City's budget is going up$246,000. Olson stated 28 percent of the revenue increase is due to the increase in property taxes. The biggest increase in revenue is being projected for building permits,which are estimated to go up $81,500. Olson stated as the housing market dropped,the City cut back on what it budgeted for permits,and with the increase in building activity,the City felt confident increasing the amount being budgeted. Another anticipated increase in revenue is general service charges,which is projected at$35,800 or an 11 percent increase,and are pass-through charges. Total anticipated public safety charges are increasing by$66,000,which encompasses the contract services the Orono Police Department provides to nearby cities. The revenue from those contracts is increasing by 3 percent even though the police budget did not increase by three percent. Olson noted the City Council and Staff has been working on the 2015 budget since June and that tonight is another chance for the public to speak on the budget. Mayor McMillan opened the public hearing at 6:55 p.m. There were no public comments. Mayor McMillan closed the public hearing at 6:55 p.m. Levang noted the City has been working on the budget for the past six months and that the final budget has been honed down to the essential areas that are in need of attention. Levang stated she feels very comfortable with the budget. McMillan noted the 2015 CIP should include the reclaim of Stubbs Bay and the eastern section of Watertown Road,with the western section of Watertown Road being planned for improvements in 2016. McMillan stated the City Council can also amend that later. Engineer&Public Works Director Adam Edwards stated the spreadsheets included in the CIP were updated a couple of weeks ago and that he has included Stubbs Bay Road,Watertown Road-over two years,and Baldur Park. McMillan stated the Council can also work on that next year as they begin to discuss road projects. Printup asked if the recycling is a year-by-year contract. Page 3 of 26 , MINVTES OF THE ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'clock p.m. (S. 201 S BUDGET HEARING, Continued) Olson stated to his recollection it is a four-year contract and that Orono is in the third year of the contract. The rate of inflation this year is 2.5 but this year's increase was 1.9 percent. Cornick asked if the parks budget includes Big Island. Olson indicated it does. Sa. ADOPT FINAL 2014 LEVY COLLECTIBLE IN 2015—RESOLUTION NO.6466 Levang moved,Cornick seconded,to adopt RESOLUTION NO.6466,a Resolution Adopting the Fina12014 Tax Levy Collectible in 2015. Printup stated he is not comfortable increasing the levy since there are other areas within the General Fund and budget that could be reduced further. Printup indicated he is in favor of the increase in the park and street maintenance budgets. VOTE: Ayes 4,Nays 1.Printup Opposed. 5b. ADOPT 2015 GENERAI.FUND BUDGET—RESOLUTION NO.6467 Levang moved,Bremer seconded,to adopt RESOLUTION NO.6467,a ResoluNon to Adopt the Final 2015 General Fund Budget. VOTE: Ayes 5,Nays 0. Sc. ADOPT THE 2015 SPECIAL REVENUE FUNDS BUDGETS—RESOLUTION NO.6468 Levang moved,Cornick seconded,to adopt RESOLUTION NO. 6468,a Resolution to Adopt the 2015 Special Revenue Fund Budgets. VOTE: Ayes 5,Nays 0. Sd. ADOPT THE 2015 ENTERPRISE FUNDS BUDGETS—RESOLUTION NO.6469 Levang moved,Cornick seconded,to adopt RESOLUTION NO. 6469,a Resolution to Adopt the 2015 Enterprise Fund Budgets. VOTE: Ayes 5,Nays 0. Se. ADOPT THE 2015 CAPITAL IMPROVEMENT PLAN(CIP) Levang moved,Cornick seconded,to adopt the 2015 Capital Improvement Plan(CIP). VOTE: Ayes 5,Nays 0. RECOGNITION 6. YEARS OF SERVICE AWARDS 6a. SCOTT BORIS,20 YEARS—RESOLUTION NO.6470 1 Page 4 of 26 , MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'clock p.m. (6. YEARSOFSERVICEAWARDS, Continued) Mayor McMillan presented a resolution of appreciation to Scott Boris for his 20 years of dedicated service. Levang moved,Bremer seconded,to adopt RESOLUTION NO.6470,a Resolution of Appreciation to Employee Scott Boris for his 20 Years of Dedicated Service. VOTE: Ayes 5,Nays 0. 6b. LYLE OMAN,30 YEARS—RESOLUTION NO.6471 Levang moved,Bremer seconded,to adopt RESOLUTION NO. 6471,a Resolution of Appreciation to Employee Lyle Oman for his Thirty Years of Dedicated Service. VOTE: Ayes 5,Nays 0. 6c. RON STEFFENHAGEN,40 YEARS—RESOLUTION NO.6472 Mayor McMillan presented Ron Steffenhagen with a resolution of appreciation for his 40 years of service. Levang moved,Bremer seconded,to adopt RESOLUTION NO.6472,a Resolution of Appreciation to Employee Ron Steffenhagen for his Forty Years of Dedicated Service. VOTE: Ayes 5,Nays 0. 7. SPECIAL THANK YOU TO CITY COUNCIL MEMBER CYNTHIA BREMER— RESOLUTION NO.6473 Mayor McMillan presented a plaque and certificate of appreciation to Council Member Cynthia Bremer for her four years of service on the Planning Commission and eight years on the City Council. Bremer thanked Mayor McMillan,the Council Members, and City Staff for their support through the years. Bremer welcomed Jim Cornick and Dennis Walsh to the City Council and encourage everyone to continue to work together as a team. Bremer also thanked the Orono Police Department for their hard work in making Orono a great place to live. Levang moved,Cornick seconded,to adopt RESOLUTION NO. 6473,a Resolution of Appreciation to Cyntlua Bremer for Distinguished Service as a Member of the Orono City Council. VOTE: Ayes 4,Nays 0,Bremer Abstained. 8. CERTIFICATES OF APPRECIATION FOR BIG ISLAND CLEANUP McMillan noted there was a major cleanup that occurred recently on and around Big Island. McMillan thanked the Lake Minnetonka Association,the Lake Minnetonka Power Squadron,and Gabriel Jabbour for all their hard work. McMillan noted they have performed this duty every year for the past several years. Levang stated the City is very lucky to have these organizations supporting the community and that without these individuals,the work would likely not have gotten done. Page 5 of 26 , MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'clock p.m. PLANNING COMMISSION COMMENTS—KEVIN LANDGRAVER,REPRESENTATIVE Planning Commission Representative Kevin Landgraver stated he had nothing to report but would be available for questions. Landgraver stated he would like to thank Cynthia Bremer for her years of service. PUBLIC COMMENTS None PLANNING DEPARTMENT REPORT *9. COUNCIL LIAISON CALENDAR FOR PLANNING COMMMISSION Bremer moved,Levang seconded,to approve the schedule for Council attendance at Planning Commission meetings in 2015. VOTE: Ayes 5,Nays 0. 10. #14-3691 SOURCE LAND CAPITAL,LAKEVIEW PROPERTY,405 NORTH ARM DRIVE,PRELIMINARY PLAT WITH PRD OVERLAY—RESOLUTION NO.6474 Planning Consultant from Northwest Associated Consultants, Steve Grittman noted the City Council reviewed this item at their November 24 meeting. One of the items discussed at that time was a request by the applicant that the City consider a reducing of the storm water and drainage trunk fee. Grittman indicated the applicant has made some proposals as to how to calculate that fee and those proposals are included in the Council's packet. Grittman stated a second change from the previous plan that went before the City Council on November 24 relates to onsite septic systems. Staff met with the applicant and their engineers to tweak their plan to ensure that the septic systems would be in compliance. The City Engineers feel those sites will meet regulations. The tested sites located north of Ms. Hager's property comply with all requirements for soil types, setbacks, slopes,and other regulations. An additional site located further from her home is likely but is subject to additional testing. Staff has met with the property owner and reviewed that information. Staff believes that the development plans have met the requirements for preliminary plat approval. Grittman indicated the Resolution before the City Council has been updated and that Staff is recommending approval of the resolution for preliminary plat for the Lakeview Golf Course. Grittman noted this application will eventually lead to final plat approval and a development agreement. Printup asked how the meeting with the property owner went a couple of days ago. Community Development Director Andrew Mack stated Staff reached out to the landowner and reviewed the site. Based on that review and those discussions,revisions were made to the septic site. The revisions have been reviewed by the City Engineer and septic inspector. Staff has looked at the alternative site that the applicant's designer suggested would be an appropriate primary site. That site would be positioned closer to the residence for that particular lot and would be located further away from Ms. Hager's property. Mack stated once the perc tests are completed next spring, Staff will be able to make a final determination on a change in location. At this time the other site will be reserved for an alternative site. Page 6 of 26 , MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'clock p.m. (10. #14-3691 SOURCELAND CAPITAL,LAKEVIEWPROPERTY, 405 NORTHARMDRIVE, PRELIMINARYPLAT WITHPRD OVERLAY—RESOLUTIONNO. 6474, Continue� McMillan noted the trails are to be privately maintained and asked whether that includes the park as well. Senior Planner Mike Gaffron stated if the outlot becomes a park, it will also be owned by the homeowner's association. The trails within individual lots and the outlot will be privately owned and maintained. Mattick stated the homeowner's association intends for those trails to be open to the public but that they will be controlled and owned by the homeowner's association. McMillan opened the meeting for public comment at 7:25 p.m. Donna Hager,4580 West Branch Road, stated she met with Community Development Director Mack on December 5. She was advised that he had been in attendance at a meeting where septic systems in general were discussed as well as the proposed septic system next to her property. Hager indicated she was assured her that the septic site will be moved to the north slope rather than the south slope,which is by her home. Hager stated she would like to thank the City for doing that and that she can now have more peace of mind. Hager stated she did notice on Sunday that the septic area had been wrapped with black plastic and that perhaps the contractor did not know there was another site. Hager stated that is not a big deal but that the plastic is already falling apart due to the wind. Brenda Johnson, 520 North Arm Drive, stated last week she saw what appeared to be someone's car that had left the road and knocked off some of the railing. Johnson noted it has been stated previously that there have been no reported accidents in the area,but this is one accident that likely was not reported. Johnson noted there has been previous discussion about the drain tile and how the water would be diverted off of the property across North Arm. Johnson stated she'has not really seen any follow-up or discussion regarding that issue. She would like to hear what is happening and what the City Engineer has decided about the drain tile. Johnson stated the final item is when the packet from the City came out,there were some asterisked things that could be requested. Johnson stated she would like to know about the service water runoff simulation for a 100-year rain event. Johnson stated in her view it seemed like there could be a significant runoff, and asked whether Staff has looked at that and whether the applicant's design actually takes into consideration managing that water. Gaffron stated it is on a punch list of items that the developer will address. He is not familiar with the specifics of the drainage plan other than the fact that the applicant has indicated the water will be diverted. Pat Hiller stated the culverts will be included in the final drainage plan but one culvert located in the low area will have to stay as is. Hiller stated the drainage plan will be part of the fmal plat application and that the water will be diverted from the culverts with the exception of that one culvert. Page 7 of 26 , MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'clock p.m. (I0. #14-3691 SOURCE LAND CAPITAL,LAKEVIEW PROPERTY, 405 NORTH ARM DRIVE, PRELIMINARYPLAT WITHPRD OVERLAY—RESOLUTIONNO. 6474, Continue� Brenda Johnson stated the culverts were one item but the culverts are a little different than the drain tile. Johnson stated she has previously asked if there was drain tile from the golf course over North Arm. Hiller stated their engineers have informed them that there is no drain tile in that area. Hiller stated Lot 21 has a low depression that tends to puddle in the spring,which will be re-graded into a normal drainage path. Hiller stated it is their intention at this time to relocate the septic site near Ms. Hager's property but that it is subject to the perc test results. Hiller stated their septic designer is 90 to 95 percent certain that it will pass the perc testing. Hiller stated that is the best they can do at this point given the weather. McMillan noted the City has been working on this application for the past year,and while it is sad to see open space become developed,great effort has been made to keep the area more natural. Levang stated she appreciates the neighbors' patience and respect during the application process and that the City Council has attempted to see that the neighbors' concerns have been addressed as best as possible. Brenda Johnson stated she also appreciates the cooperation from the developer as well. Johnson stated she is disappointed,however,that the City is not accepting ownership of the outlot as a park,but that she would like to thank the City for keeping the residents up to date on the progress. Bremer moved,Levang seconded,to adopt RESOLUTION NO.6474,a Resolution Approving a Preliminary Plat for Lakeview,a Residential Subdivision at: 405 North Arm Drive(a/k/a Lakeview Golf Course),Property Identification Nos.06-117-23-32-0003; 06-117-23-33-0005; 06-117-23-33- 0007; 06-117-23-34-0002; and 07-117-23-12-0001. VOTE: Ayes 5,Nays 0. 11. #14-3697 GARY AND JOAN MARQUARDT,2617 CASCO POINT ROAD— VARIANCES City Planner Melanie Curtis stated at the last Council meeting that the applicants requested approval of variances to permit a second-story and deck additions to their existing home. At that time there appeared to be support for granting the second-story additions but the majority of the Council did not support the requested structural coverage variance to permit the new lakeside deck and stair. The application was tabled to allow the applicants' time to reconsider a redesign or reduction in their plan to be considered tonight. The applicants have provided a revised plan with a reduced deck consisting of 190 square feet in area and extending approximately nine feet from the house. The applicants continue to propose the removal of the 60 square foot landing area and the existing patio on the lakeside of the house and the pergola,which accounts for 60.27 square feet of structural hardcover. The current requested approvals are for 18.6 percent structural coverage,which is 203 square feet over the 2001 approval,and 27 percent hardcover where 28.4 percent currently exists. The applicants' plan results in a 242.5 square foot reduction in hardcover. Page 8 of 26 , MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'clock p.m. (ll. #14-3697 GARYAND JOAN MARQUARDT, 2617 CASCO POINT ROAD— VARIANCES, Continued) The applicants would like the City Council to consider their reduced deck proposal tonight. Staff has prepared two resolutions for consideration tonight. The first option approves the revised variances as requested by the applicants. The second option is split into a denial of the structural coverage and hardcover variances and approval of the setback variances permitting the second story additions. Staff recommends approval of the variances for the second-story improvements but continues to recommend denial of the structural coverage variance. The Council should review the applicants' revised proposal and consider adopting or amending one of the resolutions. Gary Marquardt,the applicant, stated they have tried to understand where the City Council is coming from on the structural coverage limit. Marquardt indicated he has looked at the appeals and adjustment rules,and the salient factors in there are ones that he can reconcile in his head. Marquardt stated he is wondering, in light of what they have done,how they apply. The rules state that variances shall be permitted when they are in harmony with the general intent and purposes of the ordinance. Marquardt stated in his view the intent of the ordinance was to try to have 75 percent of Orono to be green space in total,but when you have lots that were deeded long ago that are pie-shaped and narrow in the front,it can become an issue. Marquardt stated in his view those define a practical difficulty. Marquardt stated the next items talks about it being a reasonable use,and that he has heard no arguments that this would not be a reasonable use of the property. Marquardt stated they have personal reasons for the deck that the Council cannot consider but that they are worth noting. Marquardt noted the essential character of the locality consists of a deck on every home in the neighborhood except this house. Marquardt stated they did not create this nonconforming lot,which is the biggest issue they have in defming the practical difficulty. Marquardt stated since the last meeting,they have looked over their property looking for additional items that can be removed. Staff displayed an aerial photo of the property. Marquardt pointed out the narrow area where their dock is located and the larger oval in the middle of the property where the deck will be tucked in. Marquardt stated every neighbor is in favor of the deck. Marquardt stated they felt it would be good faith to remove other areas of hardcover on the property wherever possible and that they have ended up with 67 square feet net gain in overall hardcover,which seems to be a very small request. Marquardt stated in their view there is the barest justification for denial of their request. Marquardt stated he understands the Council has to make a decision,but that in his view if every single citizen in Orono would see what is being proposed,the only people who might vote against it are in this room. Marquardt stated the biggest fear appears to be that somebody else or a number of other people will request a deck. Marquardt stated if someone has a similar situation and asked to increase the hardcover by 67 feet, in his view that should be granted, and that he would encourage the Council to approve their proposal. McMillan noted in 2001 a decision was made to remove the deck. McMillan asked if the applicant could provide some background information on that. Page 9 of 26 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'clock p.m. (11. #14-3697 GARYAND JOAN MARQUARDT,2617 CASCO POINT ROAD— VARIANCES, Continued) Marquardt stated the house was built in the 1960s.They were told if a sunroom was added,they had to remove the deck. Marquardt stated at that time they had only one grandchild and did not anticipate eight grandkids and one who has special needs. Marquardt stated the reason for the deck is to be able to confine them in one area. Marquardt noted they gave up more hardcover than what was gained with the sunroom. Bremer stated she likes the new plan more than the old plan and that she appreciates the applicant's efforts in reducing the size of the deck. Bremer stated in her view the impact will be minimal and that the applicant has responded to the Council's concerns. Bremer stated she used to live on that bay and did not have a deck. Bremer indicated she lived there for many years without a deck and only a stoop. Bremer stated the house was 100-years old and the previous owners had enclosed the porch,but that she never requested a deck because she knew how difficult it would be to get it approved. Bremer stated not having a deck was not ideal and that she can understand how circumstances change over time. Marquardt stated he would like to remind everyone that in the Planning Commission session they agreed to never build over the sunroom. Marquardt stated they have a narrow garage that was built in 2001, which seemed like a reasonable accommodation that they could make at the time,but that he is repeatedly banging his car door on the garbage cans. Marquardt stated this is a decision that will impact them for the rest of their lives and that there will not be a next time. Alan Greene,2645 Casco Point Road, stated in 2011 or 2012,the City Council approved the improvements to Casco Point Road,which are fantastic. Greene stated in that instance the City held a number of ineetings for public input and that the improvements have corrected the drainage that used to end up in their basement at no cost to him personally. Greene stated they have a deck but the Marquardt's do not have a deck. The Marquardt's have a gorgeous house that will be there probably long after they are gone. Greene stated the house is not going to be tom down and that there will be many families in that home over the next 100 years. Greene stated the house is crying for a deck. Greene stated the deck on their home is probably the second most important room in their house next to the kitchen. Greene indicated they love to entertain,as do the Marquardt's, and a deck is terribly important. Greene stated he heard it said that there is want and need,that the MarquardYs want a deck but do not need it. Greene stated the house needs a deck and that the next several families that purchase that house will probably make a decision on whether they want a deck and that a new Council will be faced with the same question of whether a deck should be put on the house. Greene stated following the budget hearing earlier this evening, it became very obvious that the City of Orono has an interest in seeing that property valuations in the community are set appropriately,which makes the community more valuable. Greene stated the houses are a city's assets and that this house on Casco Point is an asset to the community of Orono,not unlike an asset for a corporation. Page 10 of 26 MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'clock p.m. (11. #14-3697 GARYAND JOAN MARQUARDT,2617 CASCO POINT ROAD— VARIANCES, Continued) Greene reiterated that the house needs a deck and believes the variance is minor compared to the need for a deck on this house. Levang stated she has not changed her mind since the last meeting and that she agrees with Staffl s recommendation for the second-story addition,with a small landing off the front and stairway down to the lake,which is Option B. McMillan noted the Council is also talking about structural coverage and whether the deck will become enclosed at some point in time,which is important to consider. McMillan stated whenever the Council grants a structural coverage variance; it is for something that is very essential, such as a garage. McMillan stated the general feeling has been that the use of a home is reasonable even without a deck. McMillan indicated she also would be in favor of Option B Bremer indicated she is in favor of Option A. Printup stated two weeks ago he made comments regarding hardcover and how the City has changed the rules to allow more hardcover. Printup stated with this application,he is happy to see the hardcover reduced,but if you go with the black and white on the practical difficulty, it does not meet that standazd. Printup stated there have been compelling arguments made for the deck,but that the City's Code says otherwise,which is what he is struggling with. Printup stated he is not sure if the applicants are willing or able to reduce the deck any further,but that he does not see a practical difficulty for the deck. Cornick stated he has not visited the property and does not have enough information at this point to comment on the application. Marquardt stated in terms of wrestling with should we or shouldn't we,the Council should ask themselves what price will be paid for allowing this. Marquardt stated he understands that terms get made up in laws to cover the bases, such as the term massing. Marquardt stated he has a hard time understanding how a deck creates a lot of mass and that he understands the concept of hardcover but it is rather nebulous when you look at the spirit and intent of the law. Marquardt asked what the price paid would be if the City were to say yes to this. Printup stated he wants to error on the side of the homeowner,and if you go back to the phrase of whether it is a need or a want,the ordinance says it is a want and that it will become a question of what the next homeowner will desire. Printup indicated he lives on a very small lot and that there is a lot he would like, which gets into the position of what integrity the City Council will have in going through the variance process. Marquardt stated the shape and size of this lot is a hardship, and that if someone else has a similar situation,he would not be opposed to it. Marquardt stated to his understanding the City's Code provides a baseline that the City Council needs to use when it makes a decision based on the different circumstances. Marquardt stated the City Council gets to decide what they are allowed to do with their property and he is trying to understand what the rationality is for the City saying no. Page 11 of 26 MINUTES OF THE � ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'clock p.m. (11. #I4-3697 GARYAND JOANMARQUARDT,2617 CASCO POINT ROAD— VARIANCES, Continued) Printup noted if he votes yes, it would be back to 2-2 and the motion would fail. Marquardt stated he is working on one vote at a time. McMillan stated if it was just a hardcover issue,the decision would be easy,but that structural coverage is a bigger issue than just hardcover. Marquardt asked why there should be a difference between those two at all. McMillan stated it has more to do with how much space the house takes up on the lot,which is massing and size. Marquardt asked what the detriment of the deck would be. McMillan noted Mr. Greene talked about the City's valuations increasing and she would credit some of the increase to the fact that the City has some codes that have made Orono a desirable place to live and by not allowing certain areas to become overbuilt. McMillan stated she periodically hears about massing problems in Edina and other communities and many people can go around the Lake Minnetonka and recognize when they are in Orono and not somewhere else. McMillan stated the City Council creates a community through their code,which is why the planning code is important. McMillan stated if you repeatedly let things go there is no longer a code. McMillan stated that is a difficult balancing act for the City Council. Marquardt stated this deck will not deter anyone from moving into Orono. Levang moved,Printup seconded,to approve Option B,and to adopt RESOLUTION NO. 6475,a Resolution Granting Setback Variances from Orono Municipal Code Sections 78-350,and Denying Variances from Orono Municipal Code Sections 78-1403 and 78-1700,for the property located at 2617 Casco Point Road. VOTE: Ayes 3,Nays 1,Bremer Opposed,Cornick Abstained. 12. #14-3698 SHARRATT DESIGN CO.,ON BEHALF OF JAY HULBERT—3035 CASCO POINT ROAD—VARIANCE—RESOLUTION NO.6476 Curtis stated the applicant is requesting a side setback variance to permit a portion of an addition to be situated as close as 8.5 from the side property line where a 10-foot setback is required. The home addition is proposed to replace an existing elevated deck. The applicant's proposal results in 157 square feet less hardcover than what currently exists. However,because the property exceeds the Tier I limitation of 25 percent and because the proposal involves new structural hardcover,a hardcover variance is required in order to reduce the level from 34.2 percent to 33.6 percent as proposed. At the November meeting,the Planning Commission voted 5 to 0 in favor of the variances for the addition. Page 12 of 26 MINUTES OF THE � ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'clock p.m. (12. #14-3698 SHARRATT DESIGN CO., ON BEHALF OF JAY HULBERT—3035 CASCO POINT ROAD— VARIANCE—RESOL UTION NO. 6476, Conti�zued) Staff recommends approval of the side setback variance to allow to the existing home over the existing structural deck in conjunction with this addition resulting in 33.6 percent hardcover. A resolution has been drafted for the City Council's consideration. McMillan indicated she is fine with the application. Mike Sharratt,the applicant, stated the issue is that there was significant frost heave on the deck and porch. This resulted in the entire structure being lifted over a foot. The porch and deck have settled a little during the spring but that there is still an issue with the structure. The property owners have decided to remove the porch and deck and replace it with a more permanent structure. Sharratt stated during the design process,he tried to make sure that the improvements would result in a better situation than what existed prior to his client purchasing the house by reducing hardcover and structural coverage. Levang moved, Printup seconded,to adopt RESOLiTTION NO. 6476,a Resolution Granting Variances from Orono Municipal Code Sections 78-350 and 78-1700,for the property located at 3035 Casco Point Road. VOTE: Ayes 5,Nays 0. *13. #14-3699 WJM PROPERTIES,LLC,2605 WAYZATA BOULEVARD WEST— INDUSTRIA SITE PLAN AND CONDITIONA L USE PERMIT—RESOLUTION NO. 6477 Bremer moved,Levang seconded,to adopt RESOLUTION NO. 6477,a Resolution Granting Industrial Site Plan and Conditional Use Permit Approval Pursuant to City Code Sections 78-142 and 78-823 for WJM Properties,LLC. VOTE: Ayes 5,Nays 0. 14. #14-3701 CHARI.ES CUDD de NOVO ON BEHALF OF ROBERT RODEN,460 ORCHARD PARK ROAD—SKETCH PLAN REVIEW This item was removed from tonight's agenda at the reyuest of the applicant. *15. #14-3703 PETER RENNEBOHM,4565 BAYSIDE ROAD—FINAL PLAT— RESOLUTION NO.6478 Bremer moved,Levang seconded,to adopt RESOLiTTION NO.6478,a Resolution Approving the Plat of Bayside Meadows. VOTE: Ayes 5,Nays 0. PLANNING DEPARTMENT REPORT,CONTINUED Mack stated the Navarre Area Demonstration Project training conducted by Blue CrossBlue Shield will take place on Tuesday,December 9. At the present time 30 people will be attending the event. Page 13 of 26 MINUTES OF THE � ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'clock p.m. PUBLIC WORKS DIRECTOR/CITY ENGINEER'S REPORT *16. GREEN TREES ROAD SANITARY SEWER EXTENSION—PAY REQUEST NO.2— FINAL Bremer moved,Levang seconded,to approve Pay Request No.2—Final for the Contractor Ground Effects,in the amount of$3,139.37 for the Green Trees Sanitary Sewer Extension Project. VOTE: Ayes 5,Nays 0. *17. NAVARRE STREET LIGHT AND SIDEWALK PROJECT—PAY REQUEST NO.4 Bremer moved,Levang seconded,to approve Pay Request No.2 for the Contractor MP Technologies in the amount of$163,396.75 for the Navarre Street Light and Sidewalk Project. VOTE: Ayes 5,Nays 0. 18. PARK AND BEACH MAINTENANCE STANDARDS Public Works Director and City Engineer Adam Edwards reported the Park Commission voted 6 to 0 to recommend approval of the park and beach maintenance standards. McMillan stated that until the City knows the cost of the buoys and the issues associated with the maintenance, she has a concern with including that in the standards. Edwards stated in the past the City had swim buoys at the swim beaches and that they were very difficult to maintain and keep in place. Edwards stated a definite concern of the Parks Commission was with the safety of swimmers and keeping motor craft out of that area. The Parks Commission's course of action was to recommend placement of a marker or a buoy. � McMillan stated the City has discussed placing buoys in the past near Big Island but that they had a concem about maintaining them and subsequently elected not to install them. Printup stated he did receive a request from a resident asking that the buoys be put back in again and that he was happy to see that included in the standards. Printup stated the reason that stuck with him was the fact that it was totally unsolicited. McMillan stated she would like to see some further research on the buoys before including it. Levang stated she would like to know if there is some other way to mark or designate the area as a swimming beach,with no motorized craft being allowed. City Administrator Loftus stated the Council should also consider what the benefits of the buoys are and whether the City has lost anything by not having the buoys. Loftus stated she is not sure if that resident shared some lack of safety they experienced a number of years ago,but that the City has not had any buoys for quite some time and there have not been any incidents. Printup stated it brings up the issue of how well used the beaches are and that it is his impression the beaches are not as well used as in the past. Page 14 of 26 MINUTES OF THE � ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 dclock p.m. (l8. PARKAND BEACHMAINTENANCE STANDARDS, Continued) McMillan recommended Staff take a look at the buoys. Printup noted Finance Director Olson brought up maintenance at the parks and the need to trim tree branches. Printup stated just this weekend he sent a picture of a hanging limb to the Public Works Director and that it is just one example of things that need to be addressed and how the City needs some standards for their parks. Cornick asked if there are county or state standards that the City might be in conflict with. Cornick asked whether other cities have maintenance standards for their parks. McMillan stated she is aware the School District has standards and that to her knowledge other cities do as well. Loftus stated Staff had a difficult time obtaining any standards from the neighboring communities and that typically park maintenance is part of the Public Works Department and is not always documented. Loftus noted this Council,as one of their goals,recommended a set of standards be established in order to get everyone on the same page. Bremer moved,Printup seconded,to approve Orono Park Maintenance Standards and Orono Swim Beach Standards with the deletion of swim buoys being placed in front of each beach. VOTE: Ayes 5,Nays 0. Public Works Director and City Engineer Adam Edwards reported the trucks were out sanding the roads today. Edwards stated with the slight warmup in temperatures,the Public Works Staff was at Bederwood and cleaned up the area around the canoe landing on Long Lake. Edwards stated the Public Works Department has also been removing and clearing tree branches with the hope of being able to do that as long as the weather remains nicer. Edwards stated with the increased funding for park maintenance,the Public Works Department may contract some of that in the spring for what Staff is not able to do. Edwards reported the sewer lining phase of the project was due to start today but that the contractor will not be starting that project until January 5. Edwards noted the window for completion of the project is next July. McMillan asked if the City has its own chipper. Edwards indicated the City does have its own chipper and that the chips are available to the residents. *19. ACCEPT QUOTATION FOR DUMP BOX AND SPREADER REPLACEMENT FOR TRUCK#431. Bremer moved,Levang seconded,to approve the replacement of dump box and spreader for Truck No.431. VOTE: Ayes 5,Nays 0. Page 15 of 26 � MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'clock p.m. MAYOR/COUNCIL REPORT Printup noted later on this week the Highway 12 Safety Coalition is meeting. Printup suggested a letter or some kind be sent to the Safety Coalition in support of the rumble strips. Printup noted there was another bad crash on Highway 12 this past week. Police Chief Farniok stated the Safety Coalition has been meeting regularly and that at the meeting on Thursday he is hopeful MN/Dot will bring a resolution with a recommendation for rumble strips. Farniok noted there are several areas of the highway that are set for reconstruction in the next few years and that will be the time to implement the recommendations of MN/Dot. McMillan thanked the Council and Staff for another productive year. McMillan stated everyone did a good job of working through the Lakeview application and that in her view the City is getting a good product. McMillan stated the Planning Department has done a good with staying on top of all the new building permits and applications. McMillan stated she would also like to thank the Public Works Department for their work during the flooding and cold weather last winter. McMillan noted the Public Works Department has gotten caught up with some outstanding maintenance issues throughout the City and that they have also been working on the water treatment project and putting together the bonding package. McMillan noted the Public Works Department will continue to work on the road issues,which will be ongoing. McMillan stated she wants to thank the finance department and administration for putting together another smart budget and addressing some of the maintenance issues as well as the police department for another good year of service to Orono and its contract cities. McMillan stated she has heard nothing but good things about the police service and that the police project appears to be going well. McMillan stated she knows the City Administrator and Police Chief have been working hard to make that project run smoothly. McMillan stated she would also like to thank the Members of the City Council for their great attendance at the meetings,which allowed the Council to have a quorum at each meeting. McMillan stated in her view the residents will be pleased with the dedication demonstrated by the Council. CITY ADMINISTRATOR'S REPORT 20. WAYZATA FIItE SERVICE AGREEMENT Loftus stated Orono has a long history of obtaining fire protection through the City of Wayzata for a small section of Orono. This year Orono ended up being 7.5 percent of their calls. Loftus stated the fee is determined by taking the percent of calis and applying that to Wayzata's budget. This year's allocation will be$29,000. Loftus stated over the past eight years the percentage has ranged anywhere from six to nine percent of Wayzata's calls and the costs have varied. Loftus stated the contract is the same as it has been in the past and that Wayzata has provided a good level of service through the years. Page 16 of 26 � MINUTES OF THE � ORONO CITY COUNCII.MEETING Monday,December 8,2014 6:30 dclock p.m. (20. WAYZATA FIRE SERVICE AGREEMENT, Continued) Printup stated he would encourage the new Council to take a hard look at this. Printup noted Orono is looking at$1,000 per call and that the City needs to be mindful of tax dollars. Printup stated he would like to make it a higher priority for next year and perhaps make some changes if necessary. Printup stated based on an average of 20 to 30 calls a year; he cannot make sense of the cost. Levang stated she respects Council Member Printup's comments but that she would like to see some neighborhood meetings before anything is changed. Levang stated there is a lot of unknown in the numbers and that the number of calls could go up,which would require the City to look at it as a flexible number. Levang noted with that contract the City also receives a commitment by the Wayzata Fire Department to respond in an efficient and timely manner and that the service is providing safety for Orono citizens,which is an important issue to be looking at. Levang moved,Bremer seconded,to approve the Wayzata Fire Service Contract with the City of _ Wayzata and approve payment for fire protection services. Cornick asked what type of calls they include. Loftus stated they include fire calls,medicals, and false alarms. Loftus stated the City does receive a printout of the calls which Staff reviews for accuracy. Farniok stated the majority of the calls relate to medicals and fire alarms,which tend to be false alarms or are canceled in route but ones the City still gets billed for. Cornick asked if the homeowners pay for the false alarms. Farniok indicated they do not. Farniok stated they had six calls to the Wayzata Country Club,which is split between Orono and Wayzata, and that some have been false alarms and some have been medicals. Cornick stated recovering some of those costs for a false alarm could be something to think about. McMillan stated she is assuming the City is also sharing in some of the fixed costs of the fire department. Bremer stated it is likely similar to the arrangement with the Long Lake Fire Department. VOTE: Ayes 4,Nays 1 Printup Opposed. *21. AUTHORIZATION TO PURCHASE 2015 SQUAD CARS Bremer moved,Levang seconded,to approve the purchase of one 2015 Dodge Police Charger AWD for$26,478.00,plus tax,registration and other miscellaneous fees,from Dodge of Burnsville,and three Ford Interceptor SiJVs for$26,650.00 each,plus tax,registradon and other miscellaneous fees from Nelson Auto Center in Fergus Fall. VOTE: Ayes 5,Nays 0. Page 17 of 26 � MINUTES OF THE ' ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'clock p.m. 22. 2015 NON-UNION EMPLOYEE COMPENSATION ADJUSTMENTS—RESOLUTION NO.6479 Loftus stated each year the City adopts a non-union employee compensation adjustment and an adjustment in the monthly insurance contribution. Loftus noted the City Council has discussed this item in a number of work sessions related to the budget and in the current budget there is a 2.5 percent wage increase allocated for non-union wages. Loftus noted the main discussion at the work sessions was whether that should be a lump sum payment or a cost of living adjustment. An adjustment to the monthly insurance contribution has been less of a discussion topic. Staff has provided the City Council with a draft resolution. Loftus noted Staff did not want to be presumptuous with the numbers and that it will be necessary for the City Council to denote which numbers should be inserted in the resolution. Staff s recommendation is a 2.5 percent COLA increase to keep equity among union and non-union employees. McMillan asked what the dollar amount increase was for the insurance. Loftus indicated it was$75. Bremer stated in her view this is the right way to go and that she did not like the direction the City went in the last few budget cycles. Bremer stated she understood the rationale the Council used for the last few years but that in her view the City should commit to a 2.5 pay adjustment this year to reward fantastic service and to encourage fantastic service in the future. Bremer noted the City heard from a departing employee that one of the reasons that person looked for other work was the pay freeze,which put him in a worse position than what he had bargained for. Bremer stated the City is behind on wages given the pay freezes compared to where they would have been without the pay freezes. Levang stated Orono is a small city and that the City Council owes it to the taxpayers to act like a small city. Levang noted one of the things talked about last year was to stop the compounding of wages because over time it will become more difficult to be able to keep the wages as high as they become with an annual increase. Levang stated it takes courage to hold the line on the budget and that it is difficult to say that she is not in favor of COLA,but that she would propose a 1 percent lump sum and a 1 percent raise, which would be 2 percent. Levang indicated she does not want to go above 2 percent and that the 1 percent would give the City the ability to save in the long-term but yet allow for Staff to have an increase in their base wage. Printup stated he likes the creativity of Council Member Levang's suggestion and that he would have liked to have seen it six months ago when this item was first discussed. Printup stated the recession in 2008 was a time to focus in on the annual increases and that he was happy to see the City was able to do something like that last year. Printup stated heading into 2015 times are different and that he would agree with Council Member Bremer. Page 18 of 26 � MINUTES OF THE � ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'clock p.m. (22. 2015 NON-UNION EMPLOYEE COMPENSATIONAD.TUSTMENTS—RESOL UTION NO. 6479, Continued) Printup stated the route proposed by Council Member Levang gives the City some flexibility and stabilization going into the future. Printup indicated for 2015,however,he is in favor of the traditional COLA and following the City Administrator's recommendation of 2.5 percent. McMillan stated the City needs to be careful with COLA since it is a permanent raise hike. McMillan stated if COLA is not kept in check, it can get high and then cities get in a position where salaries take up a lot of the General Fund and not much money is left over for other items. McMillan stated she understands for a while the wages of union and non-union employees were kept the same. McMillan noted the City has kept the benefits the same both classes of employees,which is a good policy,but that she is a little concerned about the compounding wages. McMillan indicated she likes the hybrid approach proposed by Council Member Levang with the 1 percent pay raise and the lump sum increase,which helps keep the salary increases down. McMillan noted Orono cannot compete with the bigger cities and that they have to stay mindful of that. McMillan stated it is important that Orono's rates are comparable to other primarily residential cities Orono's size. McMillan stated in her view 2.5 percent is too big of an increase and that she would like to find some compromise. McMillan stated if the City starts doing 2, 3, or 4 percent increases on a regular basis, in the not-too-distant future the salaries will be pretty high. McMillan stated she would like a more moderate pay raise with a lump sum to further compensate the employees without increasing the pay ranges. McMillan opened the meeting up for public comment. There was no public comment on this item. Bremer stated at this point she trusts the due diligence that has been done by the City Administrator, which was done at the direction of the Council,and that they are talking about a minimal number of employees. Bremer noted they are talking about a difference of$7,400 between 2 percent and 2.5 percent. Bremer stated having been an employment lawyer for 20 years; she has never heard anybody say compounding in relation to a salary. Bremer stated the City does need to carefully look at their budget, but that in her view the City may be pennywise and pound foolish in this instance. Bremer noted the City Council approved on the Consent Agenda tonight five squad cars but yet they are spending tons of time nickeling and diming$7,400,which can send the wrong message. Bremer stated she would encourage the City Council to continue to be diligent in trying to save money in areas where they should,but that this is one of the areas the City Council has akeady taken the knife to for the last couple of years and that this is not an area where they should continue to do that. Page 19 of 26 � MINUTES OF THE ' ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'clock p.m. (22. 201 S NON-UNION EMPLOYEE COMPENSATION ADJUSTMENTS—RESOL UTION NO. 6479, Continued) Bremer stated she would encourage the City Council approve the 2.5 percent increase with a pledge commitment on the part of the City Council to get assistance to analyze the appropriate pay brackets for each job and the competitive nature of the pay scale. Bremer stated if one of the concerns is that the pay ranges are getting out of line as compared to the rest of the market,the City Council should have that data. McMillan noted the City is not talking about cutting wages but rather stabilizing the wages going into the future. McMillan stated in her view Orono has the right mixture of employees but that they also need to do some other projects as the tax base grows that the citizens want the City to do that have been deferred. McMillan stated the budget is a balancing act and that it needs to be sustainable for the City going forward. Levang indicated she is in agreement with Mayor McMillan. Levang asked if a decision needs to be made tonight and what the ramifications would be if it is not approved tonight. Mattick noted typically the City's raises have taken effect January 1. Mattick stated the Attorney General has issued an opinion on retroactive payments and that a collective bargaining agreement can account for retroactive payments if the City is in the process of negotiating with the bargaining unions. Mattick stated the City does not have the same ability to do the retroactive payment with non-union employees and that the Attorney General has said that that payment essentially amounts to a bonus or a gift. Mattick stated if the Council is looking to have the rate go into effect January 1,the decision needs to be made tonight. Loftus stated what would happen on January 1 is the employees would actually revert to 2013 wages. The resolution adopted last year was explicit and said at the end of 2014 the lump sum goes away,which has been accommodated for in the budget. Loftus stated it would not be status quo come January 1 and that the employees would revert back to their 2013 wages. McMillan stated if there was a hybrid that totals 2.5 percent,she would be willing to consider that. Bremer suggested 1.5 percent COLA and 1 percent lump sum. Printup stated it would be a disservice to everybody if the Council did not approve something tonight. Levang stated what the Council is leaning towards is having a total of 2.5 percent but part of that would be a lump sum and part would be COLA. Loftus stated her preference would be that the 1.5 percent be the COLA since it would allow the 2014 wages to continue and not revert back to 2013 wages. Printup stated he is comfortable with that. Page 20 of 26 ' MINUTES OF THE ' ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'clock p.m. (22. 2015 NON-UNION EMPLOYEE COMPENSATION ADJUSTMENTS—RESOL UTION NO. 6479, Continued) Printup moved,Levang seconded,to establish the 2015 non-union employee compensation adjustments at 1.5 percent COLA and 1 percent lump sum payment,and Adopt RESOLUTION NO. 6479,a ResoluNon Approving Pay Plan Adjustments for Non-Union City Employees for 2015. VOTE: Ayes 3,Nays 1,Bremer Opposed,Cornick Abstained. 23. FIRST AMENDMENT TO EMPLOYMENT AGREEMENTS Loftus noted the Police Chief and City Administrator have employment contracts,which is not common for most non-union employees,but it is extremely common for like positions in other cities. Loftus stated she has received a request for full family medical,along with a salary comparison from area cities. Loftus noted the City has been working on this for a few months for both contracts and that it is up for consideration this evening. Loftus noted only HSA plans are offered in the City and that the amount of the deductible would be deposited directly into the employees' Health Care Savings Plan since the City does not offer a co-pay/Cadillac plan. Loftus noted this would be the first amendment to both contracts. Printup asked what would happen in the future 30 years from now and the City has new hires in these positions. Loftus stated the existing contracts would go away when a new city administrator or police chief is hired. Levang asked if past history would have any impact on the new contracts. Mattick stated the contracts are public documents and that any new hire would have access to them if they chose to look at them. Loftus noted the former city administrator had full family medical. Mattick stated the City Council is not legally bound to provide the same benefits and that it would be a newly negotiated contract. Printup stated he is uncomfortable with these amendments in light of the preceding conversation for non- union compensation and that he is not in favor of the amendments. Levang stated she is also struggling with it. Levang stated if you take the person out of the equation, in her view it would be difficult to explain why the Council is doing this. Cornick asked if other city administrators and other police chiefs have similar agreements. Loftus indicated they do. Dennis Walsh, 1354 Rest Point Road, stated this is a great time for the City to have a conversation about these kinds of payments. Walsh stated the City is talking about defined contribution type of plans versus open-ended kind of plans where the City could be on the hook for whatever it happens to be. Walsh stated he knows,based on what he pays his employees in terms of family and individual coverage,the City is definitely on the high end of that to begin with. Page 21 of 26 ' MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 dclock p.m. (23. FIRST AMENDMENT TO EMPLOYMENT AGREEMENTS, Continued) Walsh indicated he looked up the statistics for family income. Walsh stated if the top 10 percent of family incomes are greater than$120,000 a year and the top 5 percent of family incomes are$153,000 a year,in his view the City is doing pretty good in terms of what they pay their employees. Walsh stated the City Council needs to get back to what Mayor McMillan said about Orono being a small city. Walsh noted Orono is not bound to do what everybody else does and that employee benefits that continue to grow is one reason why a lot of cities around the country went bankrupt. Walsh stated he does not want to see Orono find itself in that kind of position and that this is a conversation that needs to be had from a long-term perspective. Police Chief Farniok stated within the salary schedule that was provided to the Council,there are some examples where they have no cap for medical. Famiok stated currently the police chief of Loretto has 1500 hours where Orono's is capped at 900 as it relates to compensation. In addition, some of the salaries in other neighboring cities allow their police chiefs to have full medical or a higher benefit. Famiok stated the schedule shows that Orono's compensation and benefits are well behind some of the neighboring cities even though Orono is one of the larger police departments around Lake Minnetonka. Farniok stated a number of the other police chief positions also do not have as many responsibilities that he holds, such as director of emergency management. Farniok stated when you compare that to South Minnetonka,which has several contract cities and joint power agreements,Orono would be about equal with the package that has been presented tonight. McMillan stated one of the struggles she is having is with the deductible piece of it since the City has attempted to base the insurance on what is used. McMillan noted in the past the City got into a situation where they were paying more for a deductible than what was being used and that she is struggling with paying for that up front when it may not all be used. McMillan noted the City has also capped the single premium for other employees. McMillan stated the goal with the union contract was to increase the family insurance payment piece and that she is struggling with the deductible piece of the proposal,which is a benefit that nobody else has in the City. Printup stated dollar for dollar it comes out to$16,000,and based on the preceding drawn-out conversation about$7,400,he is not comfortable with it for a variety of reasons. Printup noted the City Council just received the information two weeks ago and that he would like a more thorough discussion on this next year rather than having two weeks to think about it. Bremer stated she is fine with that and that she understands the rationale. Bremer stated in her view the question is a philosophical question and that it is important and beneficial to all parties to know what the market rate is. Bremer noted previously the philosophy of the City was to be competitive in order to attract the top talent. Bremer noted the City ended up hiring these two candidates and that the City likely was able to negotiate a really good contract because it was done at a time when the economy was not in the best of shape. Bremer stated she would like to remind the Council that the past long-term city administrator had what is being proposed tonight and that it was relatively standard at that time. Page 22 of 26 ' MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'clock p.m. (23. FIRST AMENDMENT TO EMPLOYMENT AGREEMENTS, Continued) Bremer stated this has been done before in Orono but that it is a philosophical question. Bremer stated in her view Orono should be competitive and that they should compensate these individuals for who they are and what they bring to this role. Cornick stated everyone knows that insurance companies raise their premiums periodically,and asked what it would cost in 2016. Cornick asked whether the City can limit it in some respect in the future since that is kind of an unknown area going into the future. McMillan stated medical care has become expensive and that the City-paid premium part has increased over the years. McMillan stated that has been a good effort on the part of the City and that maybe that in itself is a good enough effort. Printup stated he is not comfortable or able to make a decision tonight when they are talking about $20,000 for compensation adjustments for two individuals and$15,000 for the amendments. Levang moved to table Item No.23,amendment to employment agreements,to the February City Council work session. McMillan stated in her view the City Council can discuss this at a future work session and that it does not necessarily need to be discussed in February. Mattick stated given the nature of the request, it would be preferable to have a set date for when it will be discussed again so it will not be so staff driven. Levang indicated she would prefer to discuss it at a work session. Printup stated he would prefer to discuss it during the budget talks for 2016 and that in his view the amendment has come too late this year. Levang indicated she would prefer to discuss it at a work session, and asked when the budget discussions typically start. Olson stated they typically start in late May,early June. Printup stated he does not want to give a false impression that the City Council is going to talk about this and make a decision in February. Bremer stated if the City Council is looking for cost of insurance and other variables, Staff should be directed to obtain that information. Levang stated she wants to be respectful to the City Administrator Loftus and Police Chief Farniok about not pushing this out too indefinitely. Levang indicated she would prefer that it put it on the February work session agenda and that the City Council can deterxnine where they go from there. Levang stated in the mean time the City Council could ask the City Administrator for additional information. Levang stated the chart that was provided was helpful and the City Council could review that again. Page 23 of 26 • MINUTES OF THE � ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'clock p.m. (23. FIRST AMENDMENT TO EMPLOYMENT AGREEMENTS, Continued) McMillan asked when the City typically reviews its health care plans. Loftus stated all the rates are set for January 1 and that the City has a four-year plan with Blue Cross. Olson stated it is a four-year contract and that this will be the third year. Loftus stated Logis will be going out for RFPs next year and that by mid-summer they should have a good idea of the response. Printup concurred that it is kind of an unknown number in future years. Levang stated her motion to table to the February work session still stands. Bremer seconded the above motion. VOTE: Ayes 4,Nays 0,Cornick Abstained. *24. PROPOSED 2015 OFFICIAL CALENDAR Bremer moved,Levang seconded,to approve the 2015 Orono Official Calendar. VOTE: Ayes 5, Nays 0. *25. 2014 INTERFLJND TRANSFERS Bremer moved,Levang seconded,to approve the transfers and loan payments as outlined in the 2014 Interfund Transfers and Loan Payment Schedule. VOTE: Ayes 5,Nays 0. *26. LICENSES AND PERMITS Annual Liquor Licenses Club On Sale and Sunday Liquor 1. Orono Liquor DB/A Narrows Saloon 3380 Shoreline Drive 2. Orono Golf Course Bremer moved,Levang seconded,to approve the above-listed licenses. VOTE: Ayes 5,Nays 0. *27. CLAIMSBILLS Bremer moved,Levang seconded,to approve payment of the All Funds Account. VOTE: Ayes 5, Nays 0. Page 24 of 26 ' MINUTES OF THE � ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'clock p.m. (CITYADMINISTRTOR'S REPORT, Continued) Loftus stated she would like to run through some of the FEMA numbers associated with the flooding experienced this past summer. Loftus noted the City did receive funds from FEMA for the work that was performed in the amount of$28,000. The funds covered just the emergency work performed by the City during the 100-year flood event. Loftus noted Baldur Park Road experienced significant flooding and a sand berm was installed. Loftus stated a significant amount of time and effort was spent by City Staff on controlling the flooding. Loftus stated FEMA has what is called a force account,which is the City's equipment rate along with Staff's hourly rate. FEMA takes that dollar amount and then reviews the City's time sheets to determine how much time was spent on those efforts. FEMA then calculated that the City incurred approximately $28,000 in costs. Loftus noted the City did not actually incur much overtime in dealing with the flooding. Loftus stated the City also had contract work done to handle the flooding and that Bolton&Menk spent quite a bit of time working as well. Loftus indicated approximately$18,000 of those funds were placed into the City's equipment overlay fund,which was approved earlier tonight. At Council's direction, Staff looked at acquiring a high- volume pump since the local rental agencies were out of pumps. Loftus indicated the City spent$3,900 on a high-volume pump. Loftus stated Phase 2 of the FEMA reimbursement process included reimbursement for damage to culverts and roadways during the flooding. Loftus stated the City received notice that they would be eligible to receive reimbursement in the amount of$115,000. Staffcompiled eight different sites for possible reimbursement and five sites were improved, including Starkey Road,Casco Point Road, Crestview Road,Baldur Park Road,and Stubbs Bay Road. Loftus stated reimbursable repairs to Starkey Road amounted to approximately$21,000. Casco Point's reimbursable costs will be determined once bids are received in the spring to repair the damaged pavement, and once the work is actually done,it will be submitted for reimbursement.Loftus stated Crestview Road had a culvert that was destroyed,which has essentially been repaired except for a final patch that will be completed in the spring. Stubbs Bay Road also had a failed culvert,which was approved for repair by the Council in August,and the City will be reimbursed$12,000 for that work. Loftus stated the City could be reimbursed$59,000 for repairs to Baldur Park Road. Loftus noted the City also received a petition from the residents to improve Baldur Park Road following the flooding. Loftus indicated the portion in yellow on the map is the part that sustained the most damage and qualifies for reimbursement. Loftus stated if the City were to do a complete reconstruction with full flood mitigation,the project would be over$200,000. Loftus indicated the$59,000 received from FEMA would only cover about 27 percent of the project costs. Loftus stated the City Council will receive from Staff a couple of different options that will be presented in January or February. Loftus noted there is an 18-month requirement from the declaration date so the project would need to be completed in 2015. Loftus stated she would also like to thank Staff for all the hard work they did in dealing with the flooding and that it was a really successful group effort. Page 25 of 26 ' MINUTES OF THE ORONO CITY COUNCIL MEETING Monday,December 8,2014 6:30 o'clock p.m. (CITYADMINISTRTOR'S REPORT, Continued) Cornick stated to his understanding a number of people were complaining about the flooding behind Lund's along Kelly Avenue and that he is curious why that is not included. Loftus stated according to FEMA,there was no sustained damage. Loftus stated the culverts in that area were clogged but that the area experienced no sink holes or permanent damage. Edwards stated a drainage study was recently conducted in the Kelly Avenue area and the drainage system in that area is significantly undersized for the amount of water that it needs to handle. Edwards indicated he is still finalizing that study with Bolton&Menk before bringing proposals to the City Council. Cornick asked if that would be a candidate for this funding. Edwards stated it would be diff'icult to say that this infrastructure was damaged by the flooding and would likely not be approved. Loftus stated there was also an incident on Olive Avenue and East Long Lake Road that did not qualify as well. Farniok stated FEMA has strict criteria on what qualifies for reimbursement and just the fact that there is water over the roadway does not mean it meets the criteria. Farniok stated FEMA looked at the wave action that constantly occurred on Baldur Park and that the flooding experienced on Kelly Avenue and East Long Lake Road did not undermine the pavement. Comick asked if this would be a path for any homeowner that had a basement full of water. Farniok stated those individuals were given references and resources in order to contact the state for anything that was not covered by insurance. Loftus stated in some of the surrounding cities that experienced sewer backups, some of those claims were denied because the property owners had insurance. Loftus stated the private property owners were given contact information to pursue a claim. CITY ATTORNEY'S REPORT Mattick stated he had nothing to report. ADJOURNMENT Bremer moved,Levang seconded,to adjourn the Orono City Council meeting at 9:35 p.m. VOTE: Ayes 5,Nays 0. ATTEST i��1 ��' <�VZ/` �,r� iane Tiegs, City lerk Lili Tod McMillan,Mayor Page 26 of 26