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HomeMy WebLinkAbout07-23-2012 Council MinutesMINUTES OF THE ORONO CITY COUNCIL Monday, July 23, 2012 7:00 o'clock p.m. ROLL CALL The Orono City Council met on the above-mentioned date with the following members present: Mayor Lili Tod McMillan, Council Members Cynthia Bremer, Doug Franchot, Aaron Printup, and David Rahn. Representing Staff were City Administrator Jessica Loftus, City Clerk Lin Vee, Finance Director Ron Olson, Assistant City Administrator of Long -Term Strategic Planning Michael Gaffron, Planning Coordinator Melanie Curtis, City Engineer/Public Works Director Jesse Struve, Consulting Engineer David Martini, City Attorney Soren Mattick, and Recorder Jackie Young. Mayor McMillan called the meeting to order at 7:03 p.m., followed by the Pledge of Allegiance. APPROVAL OF AGENDA Item Nos. 4-6 and 8-10 were added to the Consent Agenda. Franchot moved, Rahn seconded, to approve the Consent Agenda as amended. VOTE: Ayes 5, Nays 0. APPROVAL OF MINUTES *2. REGULAR COUNCIL MEETING OF JULY 9, 2012 Franchot moved, Rahn seconded, to approve the minutes of the Orono City Council meeting of July 9, 2012, as submitted. VOTE: Ayes 5, Nays 0. PLANNING COMMISSION COMMENTS - LIZZ LEVANG, REPRESENTATIVE Levang reported that the Planning Commission met last week and that one of the issues they ran into when evaluating applications was whether they should be evaluated under the proposed hardcover ordinance or under the current ordinances. The Planning Commission decided to operate under the current regulations rather than attempting to speculate on when the proposed ordinance would be adopted. Levang stated the Planning Commission looked at a sketch plan for the Lein property located on County Road 6 and the north end of Old Crystal Bay Road. The property owner is looking at dividing it into four parcels and is proposing a new road access. Levang noted the Planning Commission also placed the Old Orchard Farm application on their consent agenda. PUBLIC COMMENTS None Page 1 of 5 0 MINUTES OF THE ORONO CITY COUNCIL Monday, July 23, 2012 7:00 o'clock p.m. PLANNING DEPARTMENT REPORT *3. #10-3491 CITY OF ORONO - HARDCOVER REGULATIONS AMENDMENT - TABLE TO AUGUST 13, 2012 Franchot moved, Rahn seconded, to table Application #10-3491, City of Orono - Hardcover Regulations Amendment, to the August 13, 2012, City Council meeting. VOTE: Ayes 5, Nays 0. *4. #12-3566 JAMES MURPHY AND SANDRA SMITH ON BEHALF OF OLD ORCHARD FARM, LLC, 20 ORONO ORCHARD ROAD NORTH - COMPREHENSIVE PLAN AMENDMENT - MUSA BOUNDARY - RESOLUTION NO. 6157 Franchot moved, Rahn seconded, to adopt RESOLUTION NO. 6157, a Resolution Granting Preliminary Approval of Amendment #1 of the Orono 2008-2030 Community Management Plan for 20 Orono Orchard Road North - MUSA. VOTE: Ayes 5, Nays 0. PUBLIC WORKS DIRECTOR/CITY ENGINEER'S REPORT *5. PAY REQUEST NO. 1- OLD CRYSTAL BAY ROAD OVERLAY PROJECT Franchot moved, Rahn seconded, to approve Pay Request 1 for the contractor Northwest Asphalt, Inc., in the amount of $84,838.92 for the Orono Orchard Road Overlay Project. VOTE: Ayes 5, Nays 0. *6. WELLHEAD PROTECTION PLAN PROPOSAL Franchot moved, Rahn seconded, to approve Bolton & Menk's proposal to complete Phase II of the Wellhead Protection Plan. VOTE: Ayes 5, Nays 0. 7. NAVARRE STREET LIGHT UPDATE Struve stated on May 5"' of this year Spring Park had a light pole fall down due to a deteriorated condition. It was their second light pole that collapsed this year. Spring Park currently has 38 poles in their city. Struve indicated Navarre also has 38 light poles and two additional poles on top of someone else's poles. The light poles were installed around 1988 and are currently experiencing some corrosion around the bases. Barr Engineering feels it is warranted to remove and replace the light poles located in Spring Park. Struve indicated he asked Barr Engineering to look at two of Orono's poles on the city boundary. Barr's conclusion was that Orono's poles should also be replaced. Spring Park has also experienced some issues with the wiring but to date the City of Orono has not. Struve indicated it is likely Orono will start experiencing some wiring issues in the near future as well. Struve stated he has been in conversations with Hennepin County regarding a possible grant available this fall and that he would like the City Council to provide some direction to Staff on how they would like to proceed. Struve indicated Orono could submit a joint grant application with Spring Park to replace the light poles and the wiring. Page 2 of 5 MINUTES OF THE ORONO CITY COUNCIL Monday, July 23, 2012 7:00 o'clock p.m. (7. NAVARRE STREET LIGHT UPDATE, Continued) McMillan noted replacement of Orono's street lights will cost a couple hundred thousand dollars and that this is an opportunity for the City to improve the look of the lights and possibly create a small-town or neighborhood feeling in the Navarre area. McMillan stated Orono's current lights are rather industrial looking and that Spring Park is looking at other types of light fixtures. McMillan recommended the City of Orono look at other types of light fixtures for the downtown Navarre area. Struve noted costs can vary depending on the light fixture that is chosen but that the grant application does not lock the City into any type of design. Struve commented there is more than sufficient time to review this project and that he can bring some lighting options back to the City Council. Struve noted the earliest the project would take place is next year. Rahn commented it would help the City Council make decisions about the type of lighting they should go with if they know whether they are awarded the grant and what funds might be available. Struve stated it would be more expensive down the road if just the light poles are replaced. If the wiring is replaced later, the poles have to be dropped down, which is more costly. Franchot asked if there is any matching money from Xcel. Struve indicated he has not explored that at this point. McMillan asked if the grant requires the City to include specifics in the type of lighting it will choose. Struve stated not to his knowledge but he had not seen the application. He added that grants are typically for up to 50 percent of the project. Bremer moved, Rahn seconded, to direct Staff to work with the City of Spring Park to pursue grant opportunities for replacement of the light poles and wiring and to pursue any additional funding sources available for this project. McMillan asked when the City would be informed if they have been awarded the grant. Struve indicated he does not have that information available tonight. McMillan commented better illuminating the Navarre sign could also be explored. VOTE: Ayes 5, Nays 0. MAYOR/COUNCIL REPORT Rahn thanked Jesse Struve for cleaning up Sandy Beach and that it looks very nice. Printup noted Spirit of the Lakes had their parade last weekend and that on July 140' the Creative Kids Academy had their open house. Bremer reported that the Police Commission has met and that the City Council has already been provided an update on that meeting. Page 3 of 5 MINUTES OF THE ORONO CITY COUNCIL Monday, July 23, 2012 7:00 o'clock p.m. (MAYORICOUNCIL REPORT, Continued) McMillan stated she went on a tour of Navarre with Staff and that they walked the section without a sidewalk south of the trail. McMillan noted it would be difficult to construct a sidewalk in that area. McMillan indicated they also walked down some other streets to see if there were any options for a sidewalk but did not come to any conclusions. Gaffron indicated he is putting together an analysis of potential safety issues in Navarre and that he will have that ready sometime this week. Bremer requested that the city parking lot in Navarre also be looked at for improvements. Loftus reported Staff did review all accident reports for Navarre and that over the past 10 years there were no pedestrian related accidents and only one bike related accident. The number of vehicle accidents was relatively low. Loftus stated the Navarre committee would like to make the area more pedestrian friendly. Rahn stated a substantial number of people utilize the trail and park in Navarre adding to the safety issues in the area. Rahn recommended the City get an update on the cost of the retaining wall to see what it would cost in today's dollars as well as possible newer technology that could be utilized. Bremer commented she has some concerns about the drop-off given the topography in the area. Bremer noted the neighbors also may not want the wall since it would be inviting more usage by pedestrians. McMillan reported work on Orono Orchard Road has been commenced and that the contractor will be installing the sewer pipe later this week. Struve noted the work has been delayed approximately one week. The road is currently passable and that the heavy construction will start next week. The road will be closed just north of Fox Street starting next Monday. McMillan noted Brown Road is also undergoing a mill and overlay by Hennepin County. McMillan stated the LMCD was looking at whether ordinances are needed to regulate bow fishing. Bow fishing is currently allowed on Lake Minnetonka by state statute but there have been some people complaining about them being too close to their docks. McMillan noted the LMCD is looking for comments from cities until August 15th. CITY ADMINISTRATOR'S REPORT Loftus reported the banners have been erected in Navarre. The Chamber reported that the banners sold out quickly in Navarre. The school allowed the City to use their lift, which saved the City some money. The work also took longer than anticipated. Loftus stated the Orono Public Works Department also helped Spring Park hang their banners. Loftus stated she has heard some comments that the banners are hard to read since they are higher up but that she has also gotten some good feedback on the banners. The banners did not arrive until mid July and were erected soon thereafter. Page 4 of 5 MINUTES OF THE ORONO CITY COUNCIL Monday, July 23, 2012 7:00 o'clock p.m. *8. CLOSE FUND 315 - 2003 PUBLIC FACILITY REVENUE BOND - RESOLUTION NO. 6158 Franchot moved, Rahn seconded, to adopt RESOLUTION NO. 6158, a Resolution to Close the 2003 Public Facility Revenue Bond Fund Debt Service Fund. VOTE: Ayes 5, Nays 0. *9. HENNEPIN COUNTY ASSESSING CONTRACT Franchot moved, Rahn seconded, to approve the proposal from the Hennepin County Assessor's Office for assessing services for the period from August 1, 2012, to July 31, 2016. VOTE: Ayes 5, Nays 0. CITY ATTORNEY'S REPORT None *10. LICENSES & PERMITS RESIDENTIAL KENNEL LICENSE John and Bianca Chance 248 Cygnet Place Franchot moved, Rahn seconded, to approve the above listed license. VOTE: Ayes 5, Nays 0. *11. BILLS Franchot moved, Rahn seconded, to approve payment of the All Funds Account. VOTE: Ayes 5, Nays 0. CLOSED MEETING 12. CLOSED MEETING FOR ATTORNEY-CLIENT PRIVILEGE (The City Council went into closed session at 7:32 p.m.) ADJOURNMENT Franchot moved, Rahn seconded, seconded, to adjourn the Orono City Council meeting at 8:30 p.m. VOTE: Ayes 5, Nays 0. ATTEST: Linda S. Vee, City Clerk Lili Tod McMillan, Mayor Page 5 of 5