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HomeMy WebLinkAbout06-10-1996 Council MinutesORONO CITY COUNCIL MEETING MINUTES FOR JUNE 109 1996 • ROLL The Council met on the above mentioned date with the following members present: Mayor Edward Callahan, Jr., Council Members J. Diann Goetten, Charles Kelley, and JoEllen Hurr, who arrived at 7:30 p.m. Gabriel Jabbour was absent. Representing Staff were City Administrator Ron Moorse, City Attorney Tom Barrett, Building and Zoning Administrator Jeanne Mabusth, Assistant Zoning and Planning Administrator Michael Gaffron, City Engineer Glenn Cook, Public Works Director John Gerhardson, and Recorder Sherry Frost. Mayor Callahan called the meeting to order at 7:00 p.m. ( * #1) CONSENT AGENDA Item 94 was added to the Consent Agenda. Goetten moved, Kelley seconded, to approve the Consent Agenda as amended. Vote: Ayes 3, Nays 0. APPROVAL OF MINUTES ( * #2) REGULAR MEETING OF MAY 28, 1996 Goetten moved, Kelley seconded, to approve the Minutes of the Regular City Council Meeting of May 28, 1996. Vote: Ayes 3, Nays 0. PARK COMMISSION COMMENTS Jim White was present. Callahan acknowledged the recent Park Tour. White noted the high level of maintenance seen at the parks as well as the new signs. White informed the Council that the Park Commission has been working extensively on updating the Comprehensive Park Plan. He said he was encouraged regarding the possible trail connection to Baker Park. Goetten said she appreciated the number of residents who stopped during the Park Tour expressing their concerns for their parks. White also said he appreciated the support of the Council regarding the work being accomplished by the Park Commission. PLANNING COMMISSION COMMENTS Dale Lindquist was present and had no comments. PUBLIC COMMENTS There were no public comments. MINUTES OF THE REGULAR ORONO CITY COUNCIL MEETING HELD ON JUNE 10, 1996 ZONING ADMINISTRATOR'S REPORT . ( #3) #2112 RICHARD AND JANET PUTNAM, 2765 CASCO POINT ROAD - AFTER -THE -FACT VARIANCE - RESOLUTION #3730 Richard Putnam was present. Gaffron reported that the application was for an after - the -fact hardcover variance for the reconstruction of a lakeside deck located out of the 0 -75' zone. Gaffron said the memo states the reasons why the applicant rebuilt the deck without obtaining a permit. The Planning Commission recommended approval, and the Staff concurs with that recommendation. Putnam said the City Staff received the necessary information to issue a building permit well before he began replacement of the joists and boards of the deck. When he stopped to pick up the building permit, Putnam said he found staff was unable to issue the permit. Putnam said the deck existed in 1989 when the replacement deck was approved with other remodeling. When it became of a deteriorating state, Putnam said he thought it was already approved. Because of an upcoming party, Putnam went ahead with the rebuilding, was then tagged, but finished the railing on the deck anyways. Putnam said he spoke with Staff and told them it did not make any sense that the deck was not to be rebuilt without obtaining a variance. He added that he did not have to go through this same process with his bedroom remodeling. Putnam said it has cost him $900 for the • review on a $1500 deck project. Putnam said the inspector was helpful in the bedroom remodeling, which made him upset that he was unable to obtain the same assistance with the deck reconstruction. It is Putnam's opinion that the application process is a waste of time. He said many other people go ahead with projects without obtaining the required permits. He does not feel the people are being well served by the cumbersome process. Putnam feels the City would generate more revenue by eliminating the variance process and obtaining building permits only. He asks the Council to review the process as he did with the Planning Commission to make it easier for others in the future. Goetten responded to Putnam by informing him that she was involved in the 1988 review, noting it was a number of variances that were approved. Goetten reminded Putnam that there is a time limit to the variance approvals, and the costs generated by the deck reconstruction included costs which were brought on Putnam by rebuilding without the required permits. She also noted that in reviewing the minutes from when he received variances in 1988, she saw no mention of the deck. Goetten commented that the Putnam property was substandard and overused in relation to its size which is a concern to the City. • MINUTES OF THE REGULAR ORONO CITY COUNCIL. MEETING HELD ON JUNE 10, 1996 • ( #3 - #2112 Richard and Janet Putnam - Continued) Goetten informed Putnam that she has heard his comments, and the Council is looking into where the process may be speeded up, noting there are places where it cannot. While there may be possible areas for improvement, Goetten said the City tries to be fair and not single out any one property. Goetten says she does not care for after - the -fact variances, but reiterated that Putnam's comments will be considered in their review of the process for possible changes. Kelley moved, Callahan seconded, to adopt Resolution #3730, granting an after - the -fact hardcover variance to Richard and Janet Putnam of 2765 Casco Point Road for replacement in -kind of the existing deck. Vote: Ayes 2, Nays 1, Goetten, noting she did not vote in favor of the variance in 1988 and is not changing her mind at this time. ( * #4) #2133 JOHN AND KARLA SPOONER, 1385 ORONO LANE - VARIANCE - RESOLUTION #3731 Goetten moved, Kelley seconded, to approve Resolution #3731. Vote: Ayes 3, Nays 0. ( * #5) #2134 ROBERT ALBRECHT, 1810 SHADYWOOD ROAD - AFTER -THE- FACT VARIANCES - REQUEST FOR REFERRAL BACK TO JUNE 17 PLANNING COMMISSION • Goetten moved, Kelley seconded, to refer the revised proposal of Zoning File 92134 to the Planning Commision for review on June 17th. Vote: Ayes 3, Nays 0. ( #6) #2136 GREENFIELD CORPORATION, 180 NORTH SHORE DRIVE WEST - PRELIMINARY SUBDIVISION Mark Gronberg and Laurie Lundeen were present. Mabusth reported that the 17.2 acre site received preliminary approval for a 2 -lot subdivision in 1986 for a single residential lot with a larger outlot for future development, but it was never finalized. The applicant proposes a 6 lot residential division with 3 lots served from North Shore Drive and 3 lots at the north from a private road with a cul -de- sac. The northeast access at Bayside Road was selected as the best access in 1986 review. This access was to serve the subject property and property to east ( Bayside Farms 2nd Addition). The extension road, Outlot B, will serve as access to future development within Outlot C, Bayside Farms 2nd Addition. The developer will be asked to grade and seed the roadbed, as current owner of property to east has no immediate plans to build residence or subdivide. MINUTES OF THE REGULAR ORONO CITY COUNCIL MEETING HELD ON JUNE 10, 1996 ( #6 - #2136 Greenfield Corporation - Continued) • Mabusth continued that there are designated wetlands along with type 1 and 2 wetlands, which are not part of the City's mapping but require protective covenants. The applicant will be asked to provide detailed plans for access to lot 6. Access for lots 1, 3, and 4 will be served by road outlot A and lots 2, 5, and 6 from two separate curb cuts off of North Shore Drive. The existing residential drive to lot 6 encroaches on the property to the south, is unsafe, and will be eliminated. A new shared access will be located on the shared lot line between lots 5 and 6. A detailed plan of this access will be required from the developer. The 26' setback must be maintained from the wetlands and 20' setback from the drainfield area. The key issue for this proposal is access. The applicant wants to preserve the 3 obvious building sites and presented a similar plan outlining this arrangement in the sketch plan review. Based on the location of septic sites (2, 3, and 4), location of wetlands, and topography, the developer has asked to create a new curb cut at North Shore Drive and create a private road that would serve only 3 of the 6 lots. The code provides construction standards for typical section for road serving 3 -6 units. The comprehensive plan is less detailed. It notes the general desire of the City to have private, internal roads, instead of new curb cuts. In this proposal, there would be 1 new curb cut at North Shore Drive. Lot width variances would also be needed for lots 1, 3, and 4. The 12 septic test sites reveal the need for mound systems. Mark Gronberg reported that the property consists of 655' at property line adjacent to • Bayside Road. The County has asked for 17 additional feet for County Road 19 for a total dedication of 50'. This would allow 200' for each lot. Gronberg said, if the cul -de- sac was extended westward, the lot widths could be achieved. Gronberg did not care to do so. It would result in the elimination of lot 1's building site. Gronberg noted the steep slopes. Gronberg remarked that the frontage along Outlot B would give lot 4 required frontage and argues whether a lot width variance is required. CoRds 19 and 84 also serve as frontage for lot 1. Lot 3 is located at the end of the cul -de -sac and would need a lot width variance. Kelley asked if the proposal could meet the ordinance requirements if the cul -de -sac was extended. Gronberg said this is true. The variances are being asked for in order to pull back the cul -de -sac to put in the road for the adjoining property. Hurr questioned whether there was a need for a full cul -de -sac or for outlot A? If lots 1 and 3 shared a driveway and lot 4 came off of the outlot road, only a temporary cul -de- sac would be necessary. At this time, there is no idea when the lot to the east would be developed. There are no building plans for the outlot. It would be just graded and seeded. • MINUTES OF THE REGULAR ORONO CITY COUNCIL MEETING HELD ON JUNE 10, 1996 • ( 96 - #2136 Greenfield Corporation - Continued) Kelley noted that lot 4 access would be in the first 50' of outlot B. Cook said outlot A could be eliminated. Callahan asked what the function of outlot B was? Gronberg said it was for the purpose of future development for site distance. Laurie Lundeen asked Mabusth to explain the plans. Mabusth said, based on earlier directions of the City, the northeast corner was selected during the Olson subdivision as the best access for the subject property and property to immediate east. Goetten questioned why this developer has to provide the access for another development which has yet to be planned? Mabusth noted Staff is following directions of Council. Hurr asked why a shared road could not occur. Mabusth said it would eventually happen but would need a turnaround. Mabusth informed Callahan that the cul -de -sac in outlot B is necessary to provide a turnaround for emergency vehicles. Lots 3 and 4 would be accessed from outlot B if the • cut was made from the top. If there was to be a shared driveway for lots 1 and 3 and bring a platted driveway down for lot 4 and the property to the east, a permanent cul -de- sac would be installed at a later date. It was discussed that outlot A could be eliminated, and leave outlot B as the main access road, and an easement taken from lot 4 for a temporary turnaround to eliminate any setback restrictions. The easement would then go away when the future road was built. Hurr asked if the drainsites meet the setback? Mabusth said they did. They are located mainly downhill. One site is at 8% for lot 6. Hurr was informed that the average distance from the house to the septic sites was 300 -400' for lots 2, 3, and 4. Gaffron said this was unusual and pumping would occur but was not limiting these sites. Goetten said she was concerned that, when looking at the entire subdivision, gerrymandering was occurring to make 6 building lots. Goetten said she was not in favor of the subdivision as proposed. Gronberg likened it to a PUD with clustering of building sites. Lots 5 and 6 were noted to meet standards. Hurr noted that there was no standard in the code that requires lot width to be maintained for a specified distance. Mabusth concurred. Goetten said lots would still need to access a temporary cul -de -sac. Mabusth said lots 1, • 3, and 4 would all come in at the northeast corner via the revised road outlot. 5 MINUTES OF THE REGULAR ORONO CITY COUNCM MEETING HELD ON JUNE 10, 1996 ( #6 - #2136 Greenfield Corporation - Continued) • Kelley commented that technically, the subdivision could meet standards but was now dealing with future development and safety issues. Mabusth responded that the Planning Commission was concerned with the internal road and saving the view. To maintain the best sites, the Planning Commission recommended approval of the internal road and lot width variances. Goetten said she disagrees with this assessment and sees it as an attempt to gain 6 lots. Mabusth said Planning Commission members were concerned for lot 4 with its limitations such as septic sites, type 1 wetlands, and need for a retention pond to treat runoff from new road bed. Mabusth said it was questioned whether there was adequate room for a rural residential building site. Gronberg said there is adequate room for a building site and was conscious of protecting the wildlife area. Mabusth commented that the Planning Commission was also concerned with protecting the alternate sites with the long lots and specified need for protective covenants to protect alternate sites. Kelley inquired why the primary sites are not located farther down the lots and the alternates up near the building sites. Gronberg said it was just a matter of a longer way to go. Kelley said if the primary fails, the water would seep down to the alternate sites. Gaffron said if the initial systems fail, they would be turned off and would have to wait to • be built. He continued that when the first sites are done, care would be taken not to ruin the second sites. Callahan noted that all septic sites seem to be near to the protective wetland areas. He did not suggest changing the sites but questioned how protected the wetlands would be. Gronberg said the land rises 12' from the pond and does not anticipate the systems failing. Council debated whether the proposal was the best use of the property, the highest use, or the most intensive use, and what could be done if all standards were met. Kelley requested that the application be tabled, reconfigured with the cul -de -sac moved downward and outlot A eliminated, and new sketches be brought back to the Council. It was noted that the Planning Commission approved the application in its current form. Hurr moved, Kelley seconded, to table Application 92136 to allow the applicant to consider the direction given by the Council and present these changes to the Council at their next meeting. Callahan asked Goetten what suggestions she might have. Goetten asked for fewer lots noting her concern over access and drainfields. Goetten did comment that the proposed change by Cook was an improvement but would deny the application at this point. Callahan said he shared the same concerns to some point. Goetten said this would allow the opportunities for changes to be made depending on the majority opinion. • 6 MINUTES OF THE REGULAR ORONO CITY COUNCIL MEETING HELD ON JUNE 10, 1996 ( 96 - 92136 Greenfield Corporation - Continued) • Vote: Ayes 4, Nays 0. Hurr noted that the lot width variances, by not extending the cul -de -sac, would save good building sites. ( #7) REQUEST FOR SEWER, JOHN MARESH, 2085 SIXTH AVENUE NORTH/1095 BROWN ROAD NORTH Mr. Maresh was not present during the discussion of this agenda item. Gaffron said the applicant has requested consideration for sewering as part of the MUSA amendment or in addition to the Lakeview Terrace subdivision. Kelley asked about the west side of North Brown, specifically, the Salem Court area, in reference to sewering. Gaffron said this area has mound type septic systems. Gaffron informed Callahan that the property in question consists of a vacant 2 -acre parcel abutting Brown Road and a 3 -acre homestead parcel abutting Co Rd 6. Goetten asked how the septic was approved for the site without an alternate site. • Gaffron said the sites had been approved in 1988, but a new evaluator, who looked at the property in 1996, did not think there were sites actually available. Gaffron said this would need to be reviewed further. • Kelley said he felt it was a question of management. Callahan noted for purposes of this particular request that the property be placed on a list for consideration for future sewering. When the MUSA is then granted, the City can see what might be done for this property. Kelley said if the North Brown and Salem Court areas want sewering, it would help to defer costs. Callahan said this would not be decided at this time as there were no sewer units available. Callahan said with 5 acres, he found it hard to believe that there would only be one site for a septic system and asked Staff to check it out. Gaffron noted the existing system was not working. The applicant has asked for a building permit. Maresh has agreed to upgrade as necessary. Gaffron said the applicant may want to hold off if the Council wants to go ahead with sewering. Callahan said he was not. willing to give a sewer unit if septic sites are available and asked that Staff place Maresh on a list for possible sewering in the future. 7 MINUTES OF THE REGULAR ORONO CITY COUNCIL MEETING HELD ON JUNE 10, 1996 ( #7 Request for Sewer, John Maresh - Continued) • Kelley said he has spoken with Maresh and informed him of the possible outcome of this discussion, which is consistent with the above. Callahan asked Staff to review and report back to the Council; noting if replacement was necessary, it cannot wait. Gaffron said if no alternate site is available, pumping was also an alternative. Callahan moved, Kelley seconded, to table the request for City sewer by John Maresh. Staff is requested to determine the facts and report back to Council. Vote: Ayes 3, Nays 0. ( #8) 1995 -1996 MARINA LICENSES: LAKESIDE MARINA Gaffron reported that he had reviewed the necessary applications with Lakeside and requested the completed applications be returned within 48 hours, which was done. Gaffron said the license application was complete but the CUP was lacking some information. Callahan moved, Kelley seconded, to approve the issuance of a 1996 Commercial Marina License for the period January 1, 1996 to December 31, 1996 to Lakeside Marina, Inc., and to retroactively issue a 1995 Commercial License to Lakeside for the period January 1, 1995 to December 31, 1995. Further staff is directed to monitor Lakeside's operation as necessary regarding adherence to the seven Minimum Operation Standards and the • conditions of the CUP and report back to Council in August of 1996. Kelley clarified that if the CUP application is not submitted with all requirements, Lakeside will be tagged on June 21, 1996, as directed at the May 28 Council meeting, unless Staff is satisfied with progress shown. Vote: Ayes 3, Nays 0. MAYOR/COUNCIL REPORT Callahan asked Moorse questions regarding a State law involving local improvements. He asked for information on the additional costs related to the requirements. Moorse said he would discuss the issue with the Engineer. Moorse said the law did not require any additional meetings but one more finding. Callahan inquired about a Court of Appeals decision regarding a street financing plan and how it would affect parks and sewer systems. Moorse said he discussed this with the City Attorney. Staff is aware of work necessary on the Park Dedication fee ordinance. Callahan asked Staff to obtain a legal opinion as to the legal status of the City's Park Dedication fee ordinance. In questioning where the City was in terms of sewer metering for the Highway 12 sewer trunk system, Moorse said additional problems had arisen with the operation of the meter. • MINUTES OF THE REGULAR ORONO CITY COUNCIL MEETING HELD ON JUNE 10, 1996 is (Mayor /Council Report - Continued) Kelley asked who is paying for the additional metering. Cook said the cost is part of the original amount, and the contractor has agreed to do the additional metering. Moorse said Long Lake will not go ahead without the additional metering. (Hurr arrived at this time, 7:30 p.m.) Hurr received permission to attend a leadership conference. Callahan said he was pleased to receive a letter from the DNR congratulating Gaffron on his assistance in their pursuit of the Maxwell Bay boat ramp. It was noted that the public auction on property for sale in this vicinity will be held June 17. Gaffron said he will attend the auction. ENGINEER REPORT ( #9) BID AWARD 1996 SEAL COAT Cook said two bids were received for the 1996 seal coat. The low bid of $44,270.00 was from Allied Blacktop. Cook recommended the City award the project to Allied, who has done the majority of the seal coating the past 3-4 years. is Callahan moved, Goetten seconded, to award the 1996 Seal Coat bid to Allied Blacktop, Inc., for the amount of $44,270.00. Vote: Ayes 4, Nays 0. • CITY ADMINISTRATOR'S REPORT ( #10) PLANNING APPLICATION REVIEW PROCESS Moorse reported that the Staff has provided a report relating to the planning review process and how to expedite the process as well as improve customer service. The report outlines the areas of customer service and policies in an attempt to gain a process whereby it responds to the needs of the citizens and still provide a complete job of analysis at the Staff and Planning Commission levels. Callahan noted the large number of recommendations and recommended a work session to review and discuss the subject in order to give it full consideration. Kelley remarked favorably in response to the potential solutions and its timeliness with upcoming staff changes in planning and zoning. Hun asked for input from the Planning Commission also. 9 MINUTES OF THE REGULAR ORONO CITY COUNCIL MEETING HELD ON JUNE 10, 1996 ( #10 - Planning Application Review Process - Continued) • Mabusth asked Council if they would like to review the building and zoning customer surveys and responses gathered. She noted that these responses have been positive and has received no complaints on the process. Hurr said it is important that a thorough review of applications be done instead of stressing a shorter time period for reviews. Callahan tabled the review of the planning process to an upcoming work session. He asked that copies of the report be sent to the Planning and Park Commissioners. ( #11) OPPORTUNITY TO PURCHASE HENNEPIN COUNTY (LIBRARY) PROPERTY Callahan reported that the City has the opportunity to purchase the Hennepin County Library land, which was discussed in the past as a favorable purchase. He asked if the purchase price of $250,000 was reasonable. Moorse said the price appears to be reasonable and is requesting copies of the appraisal to review the comparisons. Moorse said he has not conducted an in -depth study of the purchase price. Callahan asked Moorse to satisfy himself on the value of the property. It is the intent of the City to sell City -owned property near McCulley Road as a partial source of funding with the remainder funded from General Fund Reserves. • Goetten and Hurr voiced their support of the purchase of the property. Kelley asked if the City can buy land. Callahan said this can be done if the City shows a public purpose. Kelley noted the current zoning of the property as 2 -acre residential or the possibility of B -6. He questioned whether the Council members felt there was not enough protection with that zoning. Callahan said it was not necessarily the intent of the City t o sell the land to others for development. He noted there were alot of possibilities for the land, noting the bike trail location in the area. Kelley asked that the City not store anything on the property if it is purchased. Hurr moved, Goetten seconded to approve moving forward with the acquisition of the 2- acre County parcel on the northeast corner of Old Crystal Bay Road and Highway 12 for the purpose of furthering the expansion of City facilities. Callahan inquired if the financing methods seemed reasonable. Hurr asked that the purchase not be contingent on the sale of the McCulley Road property. • 10 MINUTES OF THE REGULAR ORONO CITY COUNCIL MEETING HELD ON JUNE 10, 1996 ( #11 - Purchase Opportunity of Hennepin County Property - Continued) • Kelley asked whether the City HRA should be involved in the purchase. Moorse noted that this is a general body for guiding housing and redevelopment in the City. Kelley clarified that it would be the City itself purchasing the property and not through any other agency. Vote: Ayes 4, Nays 0. ( #12) LOCAL PERFORMANCE AID Moorse reported that the State Legislature has recently made changes in the current HACA aid funding by placing a portion of it in a new program called the Local Performance Aid program. Orono's share of $7,400 would then be tied to performance standards for city services. If the City does not agree to this change, this amount of money would not be received. Callahan said he was not in favor of other agencies telling the City what standards they should be using. Moorse is in the process of establishing standards for city services, and Callahan suggested discussing the standards at the upcoming work session. Hurr asked how the fee was established. Moorse said it was probably tied to $1 per • capita by reason of the amount established for the City. Both Hurr and Goetten were suspect of being tied to a program as described. Moorse said the deadline for application is June 30. Callahan said he was inclined to turn the program down. Kelley said, although he understood where the other Council members were coming from, the purpose is to gain money for use by the citizens. He suggested trying the program for one year. Callahan responded that he believed there would be a state standard agency at some point and best to stop the process now. Callahan moved action be continued to enable further discussion at a work session. Vote: Ayes 4, Nays 0. ( #13) PUBLIC WORKS MAINTENANCE POSITION APPOINTMENT Moorse informed the Council that the final step in hiring the Public Works maintenance worker has been completed in the physical examination and drug testing by Donald DeBaere. DeBaere successfully completed the exam and tested negative in the drug test. The previous conditional offer of employment to DeBaere was based on these two procedures. Moorse said DeBaere would be at step 2 of the 4 -step level. Hurr asked how many • employees in the department were at step 1. Moorse said all employees were at step 4. 11 MINUTES OF THE REGULAR ORONO CITY COUNCIL MEETING HELD ON NNE 10, 1996 ( #13 - Public Works Maintenance Position Appointment - Continued) • Callahan moved, Kelley seconded, to approve the appointment of Donald DeBaere to the position of Public Works Maintenance Worker effective Monday, June 24, 1996 at a pay rate of $13.23 per hour. Vote: Ayes 4, Nays 0. ( #14) EMPLOYMENT OF PARK INTERN Moorse distributed a copy of an application for employment of a park intern, which he recently interviewed. Moorse said the applicant is a student at Mankato State University in the first year of a graduate program in urban and regional studies. Moorse said the applicant's background was close to what he was looking for. Hurr asked if the position was advertised. Moorse said it was, and he had received 4 applications. Three were from students in the under - graduate level, who did not possess the necessary skills. The other applicant has accepted another position. Hurr was informed that the pay for the park intern would be $7.50 per hour. Hurr moved, Goetten seconded, to approve the hiring of Michael Schultz as a park intern, effective June 12, 1996, at the rate of $7.50 per hour. Vote: Ayes 4, Nays 0. ( #15) EQUIPMENT PURCHASE PARKS Moorse reported that the swimming buoys were found to be in need of replacement and • asked for authorization to spend the additional money for the purchase of said buoys. Kelley moved, Hurr seconded, to approve the purchase of eight swim area buoys from Roylon Inc. for a total cost of $976 and to purchase the buoys through the Improvement and Equipment Outlay Fund and to amend the budget by that amount. Vote: Ayes 4, Nays 0. ( #16) CSO APPOINTMENT Moorse reported that the current Community Service Officer has been offered a full -time officer position with another city. Moorse indicated he would like to fill this opening as soon as possible and recommended Anthony Wittke, who was the number two candidate in the previous selection process. Mr. Wittke has been a reserve officer with our department since 1994, has gone through Reserve Officer Training, 1st Responder training, and is working toward his law enforcement degree. Kelley asked how many initial interviewees applied for the position. Moorse informed him there were 10. Hurr asked where the candidate was in the process of completing his law enforcement training. Moorse said he believed he was about half -way through the program. • 12 MINUTES OF THE REGULAR ORONO CITY COUNCH, MEETING HELD ON JUNE 10, 1996 • ( #16 - CSO Appointment - Continued) Hurr moved, Goetten seconded, to hire Anthony Wittke as a part-time Community Service Officer, beginning Tuesday (6/11/96) at a salary of $7.30 per hour, with no benefits, whose compensation is not expected to exceed $5,100 annually ($2,975 for the remainder of 1996). Kelley inquired about the lack of benefits. Moorse said no benefits were paid, but workers compensation would cover the CSO in the line of duty. Vote: Ayes 4, Nays 0. ( #17) LMCD 1997 PROPOSED BUDGET Moorse presented the summary of the LMCD 1997 proposed budget. The LMCD has asked for input from the participating cities. Moorse commented that he had attended a meeting with other city administrators regarding the proposed budget. The LMCD is planning to adopt the budget at their upcoming June meeting. ( #18) COOPERATIVE POLICE SERVICES REPORT • Moorse reported that the information provided is a copy of the final report concerning the study of cooperative police services. It was coordinated through the efforts of a subcommittee made up of city administrators of Long Lake, Mound, and Orono. The report recommends two action steps: 1) Enhanced cooperative efforts between police departments, and 2) potential mergers of smaller departments. Moorse said there will be a meeting to present the report for discussion on July 10 at the Shorewood City Council Meeting. Callahan suggested this topic be discussed at the upcoming work session_ ( #19) USE OF PUBLIC RIGHT -OF -WAY FOR TELECOMMUNICATIONS PURPOSES Moorse reported to the Council about a potential large issue regarding the use of cable and telephone lines to provide new technology in telecommunications. More providers are looking at using the public right -of -way for such infrastructure and would like to take control of the public right -of -way away from the cities. Moorse said the League of Minnesota Cities are attempting to get involved in maintaining the local level control. An ordinance is recommended to ensure that the local level control be maintained. A sample ordinance was distributed to the Council for their review. . Callahan acknowledged the importance of this issue, asked to be kept abreast of the situation, and noted the need for an ordinance. 13 -a MINUTES OF THE REGULAR ORONO CITY COUNCIL, MEETING HELD ON JUNE 10, 1996 ( 919 - Use of Public Right -of -Way - Continued) • Hurr said a more restrictive ordinance than is represented by the sample was recently adopted by Minnetonka Beach. She suggested the Council review that ordinance also. Hurr said the use of water towers for antennas, definitions of public grounds, turnaround periods, and CUPS should be reviewed. Hurr said she does not see the sample ordinance as being favorable to the cities. Kelley inquired if the cables would be buried underground. Hurr said both situations have been discussed. Kelley said he would want to see all cable buried and saw satellites being used in the future. Callahan asked to look at what other cities are doing. Hurr noted that revenues can be considerable for leasing of space on the towers. Moorse said alot of antenna sites will be used by PCS. Cook noted the impact of fiber optics from a public works standpoint. ( #20) HOUSING ACTION PLAN Moorse informed the Council that he reviewed the current Comprehensive Plan and found it to contain language pertaining to housing which is close to what the Met Council • has suggested. The Council had no additional comments or changes. This plan will be presented at the June 24 meeting. ( #20A) GRANT PROGRAMS AVAILABLE FOR POLICE STAFFING Moorse asked the Council to consider an additional agenda item regarding a grant program available for police staffing. Moorse said there is no decision to add staff but would like to have the opportunity to discuss this option for the 1997 budget. Moorse would like to put an application in for a 3 -year grant of $25,000 per year at the Federal level to hire a new officer with the focus being on community oriented policing. The other grant is a School Liaison Officer program, which would enable the city to increase the number of hours by assisting in funding an additional officer to replace the officer taken off the street to perform the school liaison duties. This program is a one -year program providing matching funds. The deadline for making application for the Federal grant is June 14. Goetten said she has reservations in accepting money for a grant program that only runs 1 -3 years. She noted that even though a person hired understands it is only for a finite amount of time, when the time ends, it becomes a hardship for that person. Moorse said the experience would put them ahead of others in pursuing available positions. • 14 MINUTES OF THE REGULAR ORONO CITY COUNCIL MEETING HELD ON JUNE 10, 1996 • ( #20A - Grant Programs for Police Staffing - Continued) Hurr said she was concerned with the City paying for a share of a School Liaison Officer when the schools are currently paying that portion. Moorse said the matching grant fund would be in addition to the funding provided by the school. Moorse noted that the City owes the school a number of hours of service by the school liaison officer for this year but would be breaking even overall. Kelley moved, Goetten seconded, to authorize the submittal of an application for a grant under the Community Oriented Policing grant program. Vote: Ayes 4, Nays 0. CITY ATTORNEY'S REPORT Barrett had no report. ( * #21) LICENSES Goetten moved, Kelley seconded, to approve the following license: Vote: Ayes 3, Nays 0. Special Event Permit: Long Lake Chamber of Commerce King Royal Brothers Circus Date & Time: July 26, 1996 - shows 4:30 p.m. & 7:00 p.m. Location: Northwest corner of Highway 12 and Old Crystal Bay Road ( * #22) BELLS Goetten moved, Kelley seconded, to approve payment of the All Funds Account. Vote: Ayes 3, Nays 0. 15 MINUTES OF THE REGULAR ORONO CITY COUNCIL. MEETING HELD ON JUNE 10, 1996 ADJOURNMENT Hurr moved, Callahan seconded, to adjourn at 9:04 p.m. Vote: Ayes 4, Nays 0. ATTEST: Mayor 16 is 0