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HomeMy WebLinkAbout09-28-1998 Council MinutesORONO CITY COUNCIL MEETING MINUTES FOR SEPTEMBER 28, 1998 ROLL The Council met on the above mentioned date with the following members present: Mayor Gabriel Jabbour, Council Members J. Diann Goetten, Charles Kelley, Barbara Peterson and Richard Flint. Representing Staff were City Administrator Ron Moorse, City Attorney Tom Barrett, Planner /Zoning Administrator Elizabeth Van Zomeren, Assistant Zoning Administrator Paul Weinberger, Director of Public Services Greg Gappa, City Engineer Tom Kellogg, and Recorder Jackie Young. Mayor Jabbour called the meeting to order at 7:00 p.m. ( #1) CONSENT AGENDA Goetten moved, Peterson seconded, to amend the Consent Agenda to include Item 2B, Martha and Douglas Head Sewer Project. VOTE: Ayes 5, Nays 0. Items 6, 7, 8, 9, and 20 were added to the Consent Agenda. is Goetten moved, Peterson seconded, to approve the Consent Agenda as amended. VOTE: Ayes 5, Nays 0. ( #2) ORONO ORCHARDS SANITARY SEWER PROJECT - PUBLIC HEARING, 7:05 p.m. - 7:27 p.m. A. Authorize Preparation of Plans and Specifications for Orono Orchards Sanitary Sewer Improvements - Resolution No. 4161 Kellogg stated the feasibility study regarding the Orono Orchards sanitary sewer project has been completed, with Orono Orchard Road, Woodhill Road, Smith Avenue, and Lyman Avenue being targeted for hookup to the City's sanitary sewer system. Kellogg reported all of the septic systems in this area are non - conforming to the current regulations, with more than half of the systems failing, and the options for replacement of septic systems are extremely limited in this area. The residents have sent a letter requesting that the City begin the process for a sewer project for this neighborhood. A total of 23 units are included in this project, and a rough estimate of the cost at this time is approximately $23,700 per unit. Kellogg stated an advertisement for bids will go out in the spring of 1999, and construction should commence by May or June, with an estimated completion date of August of 1999. Kellogg noted the final layer of bituminous asphalt will not be laid until the following year. Page 1 ORONO CITY COUNCIL MEETING MINUTES FOR SEPTEMBER 28, 1998 (Orono Orchards Sanitary Sewer Project, continued) • Lill McMillan questioned whether the last two residences located on Lyman Avenue will be able to have gravity flow sewer due to the lowness of the land in that area. Kellogg stated that section of the project has been analyzed and the gravity flow system should work in that area. A resident inquired whether the $23,700 per unit was the actual cost of the project per residence. Kellogg stated bids have not been received yet and that figure is merely a rough estimate of the projected costs. Mayor Jabbour commented the City Council in the past has attempted to find various means of allocating the costs of the project equitably to each resident, and has determined that the best way of allocating the costs of the project are to assess what the City feels is a reasonable cost for the services provided. Mayor Jabbour stated an assessment hearing will be held once the actual bids are received for this project and the costs will be assessed at that time. Jane Delaney, 130 Woodhill Avenue, stated she has spoken with Mr. Gappa about this project and was told that there were other options that could be explored instead of installing a gravity flow system. Delaney inquired whether the possibility of lift stations being utilized had been explored at all. Mayor Jabbour stated it was his understanding that option had been ruled out. is Gappa remarked that grinder pumps are cheaper, but the majority of the residents had requested a gravity flow system. Mayor Jabbour explained that with a grinder pump system, the water gravitates to the deepest hole where it enters a large container in the property owner's basement and then is pumped to the City's sanitary sewer system. A resident inquired about the accuracy of the data collected, noting that her system was cited as failing, when in fact it is fine. Gaffron stated that sewer systems can be functioning fine one day and then a few days later could be found to be failing. Gaffron remarked that he was not sure what Steve Weckman, the Septic Inspector, found. Mayor Jabbour commented that the assessed costs can be put on the tax roll and paid over a ten or fifteen year period of time rather than in a lump sum at the time of installation if the resident so chooses. Kellogg stated all residences in this neighborhood will be hooked up to the City's sanitary sewer system. McMillan inquired whether a resident has the option of hooking up to the sanitary sewer at a later time if their system is functioning properly at the time the project is commenced. Page 2 ORONO CITY COUNCIL MEETING MINUTES FOR SEPTEMBER 28, 1998 (Orono Orchards Sanitary Sewer Project, continued) Moorse stated the City, in the past, generally has allowed residents up to 16 months to hook up to the sanitary sewer system. Mayor Jabbour stated if the system is failing, the resident has no option but to hook up at the time of the project, noting the City has not taken a strong position in the past on conforming systems. Gaffron stated the City has allowed conforming systems a longer period of time to hook up. Mayor Jabbour suggested the City may want to review that practice and come up with some firm guidelines to follow. Marsha Raiche, 180 Orono Orchard Road, inquired whether the two acre lot size will be maintained. Mayor Jabbour replied that the lot sizes will not change with this project, and it is the intention of the City not to allow any sewer project to change the density of the neighborhood. Mayor Jabbour closed the public hearing at 7:27 p.m. Kelley moved, Goetten seconded, to adopt RESOLUTION NO. 4161 authorizing BRAA to prepare the final plans and specifications for the Orono Orohhards Sanitary Sewer Project and to • advertise for bids. VOTE: Ayes 5, Nays 0. Mavor Jabbour stated the costs of the sanitary sewer project are directly related to the City's ability to obtain easements, and it is the goal of the City to have zero legal fees associated with obtaining easements jointly with the residents. Jabbour commented City Staff is happy to work with any resident that has questions or concerns regarding the project. Craig Hertzenberg, 115 Smith Avenue, inquired when the residents will be notified that the project is approved. Mavor Jabbour stated the residents will be notified of the public hearing regarding approval of the project and the costs will be determined at that time. Kelley stated in his view this project benefits the property owners greatly and is in favor of these types of projects. In response to a resident's inquiry, Gaffron stated the average mound system, with average use, should last a minimum of 15 years, and could last 30 years or more. Raiche inquired whether water hookup could also be done at the same time. Mayor Jabbour replied that it would cost the residents quite a large sum of money to have water run to the area, noting that water service at this time is only provided to the Highway 12 commercial • district. Page 3 ORONO CITY COUNCIL MEETING MINUTES FOR SEPTEMBER 28, 1998 (Orono Orchards Sanitary Sewer Project, continued) • A resident expressed concern over the increase in taxes that will be experienced because of the hookup to City sewer. Mayor Jabbour stated it is not the desire of the City to increase taxes to the point where it forces people into moving, but unfortunately the City is not able to selectively give tax reductions to certain residents. Jabbour noted certain grants are available that residents can obtain to help pay for the hookup. Moorse stated they have ongoing talks with the people who administer the CDBG grant program and will research obtaining grant money through the agency. Goetten stated there is a deferral available for people who are over 65 years of age. Mayor Jabbour requested the City Administrator to review acquisition of grant monies further. Kelley stated there is more pressure on the City of Orono to bring the failing and non - conforming systems up to code. (213) 2090 SHORELINE DRIVE SEWER PROJECT - PUBLIC HEARING A. Authorize Preparation of Plans and Specifications for 2090 Shoreline Drive Sanitary • Sewer Improvements - Resolution No. 4162. Mr. and Mrs. Head were present. Mayor Jabbour noted this item has been placed on tonight's agenda at the request of the Heads. Kellogg stated the Heads have requested hookup to City sewer, noting this system will be a pressure system because of the land elevations. This property consists of approximately four acres, with one acre above floodplain. Presently there are three buildings on the site, with the two primary residences having their own septic system and the cabin having an outhouse. The proposed system will need to be directionally bored from the property under the lake to an existing manhole at the intersection of Shoreline Drive and Birch Lane. The estimated costs for this project are approximately $54,000.00, which includes everything on the overhead diagram as well as a $5,000 cost for the grinder station. The grinder station and installation would be the property owner's responsibility, noting that would be credited against the assessment. Mayor Jabbour stated the Heads have been talking about obtaining sewer for their property for some time now, noting since the property is located on a peninsula, it is easier to direct it towards Minnetonka Beach due to the closer proximity to the existing City sewer in that area. Mayor Jabbour stated the City Council came to the conclusion to provide sewer to the two main homes on the property previously, noting the Heads have requested two buildable lots. Upon a request from the Heads, the City Council has visited the property and have decided to allow the Page 4 ORONO CITY COUNCIL MEETING MINUTES FOR SEPTEMBER 28, 1998 • (2090 Shoreline Drive Sewer Project, continued) two buildable lots and to proceed with the sewer project. Mrs. Head stated the property was purchased approximately 88 years ago, noting there have always been two residences located on the property as well as the cabin, and the land has been passed down through the family since then. Mrs. Head stated they would like to keep the two buildable lots. Mayor Jabbour stated the property will be limited to two buildable lots, two sewer units, and the City Council would like to review the property in a few years. Kelley inquired whether the two lots were one tax parcel and how the taxes were divided between the two residences. Gappa stated they are one tax parcel. Mrs. Head stated they are owners in common. Flint commented he has reviewed the property and it is in need of sewer. Flint stated it is his position that the property should remain at two buildable lots with the Heads being assessed for two sewer units. Flint stated he would like to have a running covenant on the property that the property would be • limited to no more than two buildable sites. Mayor Jabbour moved, Goetten seconded, to adopt RESOLUTION NO. 4162, a Resolution authorizing BRAA to prepare the final plans and specifications for the Head Sewer Project at 2090 Shoreline Drive and to advertise for bids. VOTE: Ayes 5, Nays 0. PARK COMMISSION COMMENTS Van Erickson stated the new plans for Dickey Park should be ready soon and the short court is currently being installed at Old Crystal Bay Park and should be completed in a couple of weeks. Mayor Jabbour stated he has spoken with Fairview Covenant Church and the congregation is in favor of continuing the dialogue with the City about acquiring access to Saga Hill. Flint remarked the City Council's packet includes a letter concerning parkland mitigation on the land adjacent to Holbrook, and suggested the Parks Commission consider working with MnDot to obtain the Eisinger property as parkland. Goetten noted a particular piece of property has not been presented yet. Mayor Jabbour commented there were issues that need to be dealt with regarding Highway 12 • Erickson stated he will be meeting with the Sports Commission to discuss future plans for City parks and the Eisinger property. Page 6 ORONO CITY COUNCIL MEETING MINUTES FOR SEPTEMBER 28, 1998 E LAKE MINNETONKA CONSERVATION DISTRICT - LILI MCMILLAN, REPRESENTATIVE McMillan reported the LMCD has relocated its offices to Deephaven, noting the Freshwater Foundation gave them a generous contribution for relocating. McMillan reviewed the LMCD budget, noting that the 1999 levy amount will be $151,000.00. The maximum levy amount is $191,000.00. McMillan stated $95,000.00 has been allocated for exotics, noting she is unfamiliar with what that all consists of Goetten inquired how the LMCD is planning to allocate the money in the budget this year. McMillan stated the money is distributed to different programs for the betterment of the lake. McMillan commented the reserves could be utilized more to reduce the levied amount to the cities. Mayor Jabbour remarked the LMCD budget should be more project orientated and levy for specific projects rather than a flat levy amount every year. McMillan stated $40,000.00 has been allocated to overhaul the milfoil harvesters this fall. PLANNING COMMISSION COMMENTS - LILI MCMILLAN, REPRESENTATIVE • None PUBLIC COMMENTS None ZONING ADMINISTRATOR'S REPORT ( #4) #2368 KIRK OTTESON, 710 NORTH ARM DRIVE VARIANCES Kirk Otteson was present with his architect. Van Zomeren stated this item was added to the agenda on Friday at the request of the Ottesons Van Zomeren stated the City Council had previously approved this application which called for a second story to be added to the residence. The building inspector has since inspected the property and has stopped work on the project to allow the City Council time to review whether the current situation meets the original intent of the variances that were granted or is beyond the scope of the variances and requires further consideration by the Planning Commission. Van Zomeren stated the building inspector has suggested that a new foundation be moved back ten • Page 6 ORONO CITY COUNCIL MEETING MINUTES FOR SEPTEMBER 28, 1998 • ( 42368 Kirk Otteson, continued) feet to comply with the average lakeshore setback. Mayor Jabbour stated the City Council usually does not get involved in structural issues but defers those matters to the building inspector. Otteson stated he had a structural engineer review the foundation of the house and he has stated the present foundation is okay to build on, after underpinning along one wall. Mayor Jabbour suggested Mr. Otteson contact the building inspector and work that matter out between the two of them. Moorse stated the building inspector preferred that a new foundation be built. Mayor Jabbour stated the issue before the City Council tonight is if we had understood that this house would be torn down to the foundation would we still have approved these variances. Otteson stated the intent of the project remains the same in his view and he is merely trying to meet current standard construction practices. Otteson stated they felt they were in a gray area as to what they were allowed to do under the application. Otteson remarked the building inspector has stated the joists are not adequate to build on and need to be replaced which was not known until some sheetrock was removed from the wall. is Kelley commented it is usually hard to predict what will need to be replaced until the project is underway, noting he is in favor of the project going forward. Kelley stated if the foundation needs to be replaced based upon the opinion of the building inspector, then the application should be reviewed. Goetten stated the safety of the occupants needs to be taken into consideration. Mayor Jabbour commented minor repair of the foundation is okay. Van Zomeren stated the Applicants are planning to have the foundation certified and are attempting to comply with the City's requirements. Goetten moved, Peterson seconded, to approve #2368, 710 North Arm Drive, allowing construction to continue as originally approved subject to certification by a structural engineer that the foundation can be built upon. VOTE: Ayes 5, Nays 0. ( #5) 42401 THOMAS AND MARGARET RADKE, 3424 EASTLAKE STREET - VARIANCE /RESOLUTION NO. 4163 Thomas and Margaret Radke were present. Kelley stated he is not opposed to the application, but has concerns about the other property owner • wanting to build a shed on the property in the future. Kelley stated the neighbor should be allowed to construct a similar shed on the property if he so desires. Page 7 ORONO CITY COUNCIL MEETING MINUTES FOR SEPTEMBER 28, 1998 ( 42401 Thomas and Margaret Radke, continued) • Radke stated he does not have a problem with that, noting he is proposing to construct a 10' by 14' shed. Kelley moved, Goetten seconded, to adopt RESOLUTION NO. 4163 approving Application #2401, 3424 Eastlake Street, granting of a variance to allow an accessory building to be constructed on a lot without a principal structure not to exceed 12' by 15', and reserving the right for the adjoining neighbor to construct a shed, not to exceed 12' by 15', on the same lot. VOTE: Ayes 5, Nays 0. ( * #6) #2408 MIKE HILBELINK ON BEHALF OF TED WOLF, 900 WILLOW DRIVE NORTH - SUBDIVISION - RESOLUTION NO. 4164 Goetten moved, Peterson seconded, to approve #2408, 900 Willow Drive North, adopting RESOLUTION NO. 4164, A Resolution Approving a Subdivision of a Lot Line Rearrangement of a Property Located at 900 Willow Drive North. VOTE: Ayes 5, Nays 0. (47) #2412 STEVE WHITE, 4355 BAYSIDE ROAD - RENEWAL SUBDIVISION - RESOLUTION NO. 4165 Goetten moved, Peterson seconded, to approve #2412, 4355 Bayside Road, adopting • RESOLUTION NO. 4165, A Resolution Approving a Metes and Bounds Class I Subdivision of Property Located at 4355 Bayside Road. VOTE: Ayes 5, Nays 0. ( * 98) #2414 RANDY AND MARIE STAFFANSON, 1422 PARK DRIVE - VARIANCES - RESOLUTION NO. 4166 Goetten moved, Peterson seconded, to approve #2414, 1422 Park Drive, adopting RESOLUTION NO. 4166, A Resolution Granting Variances to Allow for the Construction of a Garage at 1422 Park Drive. VOTE: Ayes 5, Nays 0. ( * #9) #2415 TERRY SANDERS ON BEHALF OF KEVIN KENNEFICK, 3241 CASCO CIRCLE - CONDITIONAL USE PERMIT /VARIANCES - RESOLUTION NO. 4167 Goetten moved, Peterson seconded, to approve Application #2414, adopting RESOLUTION NO. 4167, a Resolution Granting After - the -Fact Variances and an After - the -Fact Conditional Use Permit to Allow the Replacement of a Deck and Land Alteration within 75' of the Lakeshore for Landscaping and Rock. VOTE: Ayes 5, Nays 0. ( 910) 42418 ROBERT LUND ON BEHALF OF GRAYDON AND MICHELLE NEWMAN, 1655 BOHN'S POINT ROAD - VARIANCE . Page 8 ORONO CITY COUNCIL MEETING MINUTES FOR SEPTEMBER 28, 1998 • ( #2418 Robert Lund on behalf of Graydon and Michelle Newman, continued) Kris Hoff, a Representative of Robert Lund Associates Architects, LTD., was present on behalf of Graydon and Michelle Newman. Weinberger stated the Planning Commission has recommended approval of this application which calls for a variance to the average lakeshore setback and a variance to the hardcover within the 75' -250' Lakeshore setback. Goetten inquired whether the residence was existing at the time the 26.7 percent hardcover was approved. Weinberger stated the house was not torn down at that time. Goetten commented when a residence is torn down and a new residence constructed, it is the policy of the City Council to have the new residence conform to the 25 percent hardcover limit. Goetten inquired whether the guest house still exists. Hoff replied that the guest house still exists. Weinberger stated there is no conditional use permit for the guest house. Hoff stated the variance to the hardcover has already been granted and the Applicants are • requesting to revise their plan. Mayor Jabbour stated the house was removed in October, 1997. Kelley stated he agreed with Mayor Jabbour and Goetten in their view that hardcover should be limited to 25 percent on the new residence. Kelley inquired why the guest house was not included in the application when the Applicants applied for a building permit to construct a new residence. Weinberger indicated the guest house is an existing structure. Goetten inquired whether the proposed driveway will be adequate. Peterson moved, Jabbour seconded, to deny Application #2418, 1655 Bohn's Point Road. VOTE: Ayes 5, Nays 0. ( #11) #2419 ROBERT LUND ON BEHALF OF WILLIAM AND ANASTASIA HOEFT, 1725 BOHN'S POINT ROAD - VARIANCE - RESOLUTION NO. 4169 Kris Hoff, a Representative of Robert Lund Associates Architects, LTD., was present on behalf of William and Anastasia Hoeft. Weinberger stated the Applicants are requesting to construct a new residence on the property. • Hoff commented the Applicants are proposing to construct the residence at this location to avoid Page 9 ORONO CITY COUNCIL MEETING MINUTES FOR SEPTEMBER 28, 1998 ( #2419 Robert Lund on behalf of William and Anastasia Hoeft, continued) setting the house on top of a hill which would put the house above the other homes in the area. Mayor Jabbour stated he is in favor of the variance. Kelley moved, Goetten seconded, to approve Application #2419, adopting RESOLUTION NO. 4169, A Resolution Granting Variances to Allow for the Construction of a Residence at 1655 Bohn's Point Road. VOTE: Ayes 5, Nays 0. ( #12) #2420 ROBERT RYAN, JR., 3535 CHRISTINE DRIVE - VARIANCE The Applicants were not present. Jabbour moved, Flint seconded, to deny Application #2420, 3535 Christine Drive. VOTE: Ayes 5, Nays 0. Van Zomeren stated the Applicants were notified of tonight's hearing. ( #13) ZONING CODE AMENDMENT - PLUMBING IN ACCESSORY STRUCTURES Kelley inquired why the City Council was wishing to change the zoning code. • McMillan, Planning Commission Representative, stated the Planning Commission has been working on this issue in an attempt to give City Staff some direction on how to deal with these applications. Moorse commented City Staff had requested some guidelines on how to regulate plumbing fixtures in accessory structures. Gaffron stated City Staff wanted direction on how to deal with applications requesting the installation of plumbing fixtures in accessory buildings. Gaffron stated this amendment allows City Staff to issue permits without restrictions for certain items, issue permits subject to specific restrictions or covenants for others, and to seek City Council approval whenever a conditional use permit is required. Mayor Jabbour inquired whether it is the City Council's intent to allow accessory structures with plumbing. Daniel Kluth, 2801 Fos Street, commented he understands the City Council's desire to regulate these type of structures. Mayor Jabbour stated this amendment would allow those non - conforming legal accessory structures that have had the plumbing removed previously to re- install the plumbing. McMillan stated overall accessory structures pose a problem to the Planning Commission and City • Staff and guidelines need to be established for the City to follow. Page 10 ORONO CITY COUNCIL MEETING MINUTES FOR SEPTEMBER 28, 1998 • ( #13 Zoning Code Amendment, continued) Gaffron remarked he does not see a big demand for applications of this type. Kelley inquired whether plumbing on the outside of a building would fall under this amendment. Gaffron stated outside plumbing does not fall within this amendment. Kelley inquired how wastewater plumbing is determined. Gaffron stated a sink/toilet/shower unit is classified as wastewater plumbing, for instance. Kelley inquired whether the amendment addresses whether the septic system can handle the additional plumbing. Gaffron stated that additional language could be incorporated into the amendment if the City Council so desired. Kelley suggested the plumbing in accessory structures be limited to lots that exceed two acres in size. Mayor Jabbour stated he has the same concerns as Kelley. • Gaffron stated he understands the concerns of the City Council and language can be incorporated to limit it to lots that exceed two acres in size. Kelley recommended the amendment be redrafted to include that language and to allow the City Council additional time to review the proposed amendment. Mayor Jabbour stated it is the philosophy of the City Council to take amendments to ordinances very seriously and to proceed cautiously. Gaffron stated he will have the proposed language incorporated into the document. ( #14) #2389 DANIEL KLUTH, 2801 FOX STREET - CONDITIONAL USE PERMIT/ VARIANCES Daniel Kluth was present. Weinberger stated the Planning Commission has recommended this application be approved contingent upon approval by the City Council of the Zoning Code Amendment. Weinberger stated the Applicant is proposing to install one toilet and one sink in the building which will be used as a game building. • Kluth remarked he is planning to have the building inspected this week, noting the building will be used strictly as a place for his kids to play and to house a train set. Kluth stated he built the Page 11 ORONO CITY COUNCIL MEETING MINUTES FOR SEPTEMBER 28, 1998 ( 42389 Daniel Kluth, continued) • accessory structure because he was unable to add on to the existing residence due to some drainage problems that would be created. This property consists of 2.71 acres. Kluth stated he will comply with whatever restrictions the City Council deems necessary. Kelley remarked the City Council cannot act on this application until the ordinance amendment is approved. Kluth stated the pipes have been run to the outside of the building but are not connected to any fixture. Goetten inquired when the amendment can be ready for review. Gaffron stated the amendment will be ready for review by the next meeting. Mayor Jabbour stated the City Council cannot approve a conditional use permit for something that does not currently exist in the City Codes. Flint stated he is in favor of waiting until the amendment is approved. Jabbour moved, no second, to approve Application 42389, granting of a Conditional Use Permit contingent upon approval of the Zoning Code Amendment • Regulating Plumbing in Accessory Structures. Kluth stated he does not need approval for the guest house but merely the plumbing fixtures. Mayor Jabbour withdrew his motion. Weinberger stated the deadline for this application is October 15th. Kluth stated he will request another extension if necessary. Jabbour moved, Peterson seconded, to table Application #2389, 2801 Fox Street, to the next City Council meeting. VOTE: Ayes 5, Nays 0. ( #15) APPEAL OF ADMINISTRATIVE DECISION - ROAD ACCESS, 3410 NORTH SHORE DRIVE Gaffron'stated Mr. Regan has applied for a building permit to make improvements to his property. The proposed work meets all setback and hardcover requirements; however, issuance of that building permit has been delayed based on Mr. Regan's proposal to construct a second driveway access off of Tonka%va Road using Jim Render's private road. Gaffron stated when the subdivision for Render was reviewed by City Council, Staff was unaware • that Regan's old garage was being accessed via Render's driveway because access to the North Page 12 ORONO CITY COUNCIL MEETING MINUTES FOR SEPTEMBER 28, 1998 ( #15 Appeal of Administrative Decision, continued) Shore driveway is impossible due to an existing deck between Regan's house and the east lot line. Render was unaware of the intended change in use by Regan at the time the subdivision was granted. The road approved for the subdivision is a substandard road and was intended as a driveway to serve only Render's three proposed homes. City Council approved a 16 foot wide road. Gaffron noted Render could not be present at tonight's meeting. Kelley commented he raised this issue at the time the subdivision was being approved and was told that access in the back was not necessary. Gaffron stated if access to Render's road is granted, the City Council could make it subject to Render granting the existing easement beneficiaries the right to use his road as they have in the past, and subject to discontinuing Regan's access off of North Shore Drive. Staff recommends that the road be widened to 24 feet, noting Render has requested that the parties share in the costs of improving the road. Mayor Jabbour suggested the two parties get together to try to resolve some of these issues, noting it is not the intent of the City Council to get involved in property owner disputes. • Regan stated he was not aware that he would need access off Render's road until after the subdivision was approved. Regan commented he had the understanding it was going to be a public road. Goetten stated she voted for the 16 foot road in light of the fact that only three properties would have access off of it, noting that Mr. Regan did not raise these concerns at the time the subdivision was approved. Goetten noted the neighbors will need to be notified about the possible change. Regan stated he will discuss this matter with Render. ENGINEER REPORT ( #17) DISCUSS SANITARY SEWER SERVICE FOR 2140 SIXTH AVENUE NORTH Gappa stated City Staff has received a letter from Woodlands Home requesting hookup to City sewer because of septic system failure. Gaffron stated the options for replacement sites are extremely limited. Gappa stated a rough estimate for this project is approximately $2,000.00, with no formal estimates being obtained. A preliminary review shows that gravity sewer service is feasible for this property or a grinder pump force main system if the costs are too prohibitive. Phillips stated they have had their present sewer system examined by experts who have concluded that the antibiotics and other drugs that are flushed down the system are causing the Page 13 ORONO CITY COUNCIL MEETING MINUTES FOR SEPTEMBER 28, 1998 ( #17 Sanitary Sewer Service, continued) • system to fail. Kelley stated he is in favor of bringing City sewer to the Woodlands, and suggested asking the church whether they would also be interested in hooking up to City sewer at the same time to help share in the costs. Mayor Jabbour commented the City will not be sharing in the costs of the project. It was indicated that the Metropolitan Council would have to be contacted regarding the sewer expansion. MAYOR/COUNCIL REPORT Goetten stated while she was at the Crystal Bay Post Office, she observed people still parking in front of the post office which restricts a person's line of vision as they are exiting the parking lot. Goetten commented there are safety concerns that should be addressed and the City perhaps should do some striping to prevent parking on the roadway. Kelley inquired whether annexation with the City of Long. Lake was still being discussed. Mayor Jabbour stated he has been approached about annexation by a property owner, but in his opinion this matter should wait until the property owner is present. • Kelley commented he has received numerous calls on the budget, noting there was a surplus in the 1997 operating budget. Kelley inquired what that surplus was. Moorse stated it was approximately $200,000.00. Kelley suggested utilizing some of the surplus for projects that are a one -time project such as the comprehensive plan rather than trying to levy for it. Kelley also inquired whether directional boring will be a viable option for the City of Orono in an effort to keep costs down. Kellogg stated directional boring is suited for hilly land. Kelley suggested the City start planning now for the new technological advances that are being made. Mayor Jabbour stated he has tried to discuss the long -term vision of the City with members of the Planning Commission, and the City should attempt to focus on the two acre districts rather than micro - managing the City. Mayor Jabbour suggested scheduling a meeting for industrial users to give them an opportunity to inform the City Council about what they would like to see happen with the Highway 12 comprehensive plan amendment. 0 Page 14 ORONO CITY COUNCIL MEETING MINUTES FOR SEPTEMBER 28, 1998 • (Mayor /Council Report, continued) Gaffron stated he will provide that information to the City Council members for their review. Flint suggested the City Council continue to look at the mitigation of Holbrook Park as an addition to the Orono park system, noting this is an excellent opportunity to enhance the City's relationship with Long Lake. Flint also suggested working with Long Lake on the Eisinger property. ( 916) ACCEPT BID FOR TWO PORTABLE ELECTRIC GENERATORS Gappa reviewed his September 28, 1998 memorandum regarding the purchase of two portable electric generators to be used for the emergency operation of sanitary sewer lift stations during power outages. Kelley inquired what these generators will be capable of running. Gappa stated the generators will run any of the City's lift stations and will help the neighboring areas in case of a storm. Kelley moved, Peterson seconded, to authorize the purchase of two 50KW portable electric generators from the Katolight Corporation at a cost not to exceed $40,341.00. VOTE: Ayes 5, Nays 0. • ( #18) BONESTROO ASSOCIATES - COUNTY ROAD 15 STUDY Flint stated from the language on Page 3, paragraph 1, this analysis should involve the local east/west roads in Orono and how they would fit into the overall transportation system. Glenn Cook stated they looked at the central area and analyzed how that would affect County Road 15. Kelley stated he thought the study was premature and the City should wait with this analysis until County Road 15 is completed. Goetten stated the City Council should determine what to do in the interim to address the safety concerns related to County Road 15 until County Road 15 is completed. Mayor Jabbour commented that he has received numerous complaints from the residents about access onto County Road 15, noting that this road should be looked at for safety reasons. Mayor Jabbour inquired whether the City Council wished to proceed with this study. Flint and Goetten replied yes, they wished to continue with the study. Goetten remarked that there also should be some stoplights or stop signs along County Road 15 to help break up the flow of traffic. • Kelley inquired whether it was good City planning to have drivers make a left -hand turn onto County Road 15 during certain times of the day. Page 15 ORONO CITY COUNCIL MEETING MINUTES FOR SEPTEMBER 28, 1998 County Road 15 during certain times of the day. ( #18 Bonestroo Associates - County Road 15 Study, continued) Mayor Jabbour stated the study will help the City determine what is do -able. Flint commented he would like to see a broader proposal that addresses the whole picture. It was the concensus of the City Council that the study should address the whole issue. Peterson moved, Flint seconded, to authorize Bonestroo & Associates to continue with their analysis of County Road 15. VOTE: Ayes 5, Nays 0. ( #19) CITY FACILITIES ROOF REPAIR Mayor Jabbour stated he has spoken with the builder and architect about the roof leak problems experienced on the City Hall and City Council Chambers. Gappa stated ice builds up on the roof and freezes which needs to be removed and drained properly. Gappa remarked they will be taking pictures of the roof in case of a dispute down the road, noting the original builders are out of business. Gappa stated this problem needs to be corrected soon before major damage is done. Flint moved, Goetten seconded, to authorize roof repairs on the City facilities at an . estimated cost of $60,000.00, to be funded from the Building Capital Outlay Fund, and to amend the Building Capital Outlay Fund budget to reflect this expenditure. VOTE: Ayes 5, Nays 0. CITY ADMINISTRATOR'S REPORT (420) APPOINTMENT OF 1998 GENERAL ELECTION JUDGES - RESOLUTION NO. 4170 Goetten moved, Peterson seconded, to adopt RESOLUTION NO. 4170, a Resolution Appointing Election Judges for the General Election to be Held November 3, 1998. VOTE: Ayes 5, Nays 0. ( #21) ANIMAL IMPOUND FACILITY Moorse stated the Wright County Animal Shelter located east of Delano will be closing down in the near future and the City of Orono is actively seeking another facility to meet the City's needs. Moorse reported the Humane Society is planning to build a new facility just west of Rockford which will not meet the City's needs regarding ease of access. One possible site is the building that formerly housed the Orono Police Department located on Willow Drive in Long Lake. • Page 16 ORONO CITY COUNCIL MEETING MINUTES FOR SEPTEMBER 28, 1998 • ( #21 Animal Impound Facility, continued) Kelley inquired how many cities would be involved in this endeavor. Moorse stated there is a total of 10 to 12 cities that are interested. Mayor Jabbour suggested the City look at the old nursery building on Highway 6 and Highway 12. Moorse stated a meeting has been scheduled for Friday, September 25, to discuss the building on Willow Drive. Flint moved, Goetten seconded, to authorize City Staff to further pursue the building lease option in cooperation with the other lake area cities. VOTE: Ayes 4, Nays 1, Kelley opposed. CITY ATTORNEY'S REPORT (422) LICENSES There were no licenses. • (423) BILLS Goetten moved, Peterson seconded, to approve payment of the All Funds Account. VOTE: Ayes 5, Nays 0. ADJOURNMENT Jabbour moved, second by Goetten, to adjourn the meeting at 11:45 p.m. ATTEST: Xll�'P-e�-�� Lin S. Vez, City Clerk Page 17 Jabbour,