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HomeMy WebLinkAbout06-08-1998 Council MinutesL ORONO CITY COUNCIL MEETING MINUTES FOR JUNE 8,1998 Mel" The Council met on the above mentioned date with the following members present: Mayor Gabriel Jabbour, Council Members J. Diann Goetten, Charles Kelley, Barbara Peterson and Richard Flint. Representing Staff were City Administrator Ron Moorse, City Attorney Tom Barrett, Senior Planning Coordinator Michael Gaffron, Planner /Zoning Administrator Elizabeth Van Zomeren, Director of Public Services Greg Gappa, City Engineer Tom Kellogg and Recorder Lin Vee. Mayor Jabbour called the meeting to order at 6:37 p.m. ( 0) SHORELINE/HERITAGE AND EDGEWOOD HILLS SEWER PROJECT Mayor Jabbour announced that the public hearing was postponed. Gappa requested Council to adopt the resolution rescheduling the public hearing. He explained that the project bids came in approximately $40,000 higher than the estimated costs. The estimates on the Shoreline/Heritage portion of the project were accurate and the contractor agreed to do that portion of the project at the bid price. The Edgewood Hills portion will be rebid, as the estimated unit cost is $28,000 using the current bid. A public hearing for Edgewood Hills will be scheduled 10 for the July 13 Council meeting with new bid costs available. A. DECLARE COST TO BE ASSESSED AND ORDER PREPARATION OF PROPOSED ASSESSMENT - RESOLUTION NO. 4089 0 Gappa explained that the proposed resolution would be revised to include only the cost for the Shoreline/Heritage portion of the sewer project. Peterson questioned the 8% interest rate. Gappa explained that 8% was included but would be reduced later. Jabbour confirmed that the interest rate would be 1% above the bonding rate and could not exceed 8 %. Gappa noted that the letter sent to residents indicated the interest rate would be approximately 6% based on the current bond sales. Barrett requested that the wording in the resolution regarding the interest rate read "no more than 8 %". Goetten moved, Kelley seconded, to adopt Resolution No. 4089 declaring the cost to be assessed and ordering preparation of the proposed assessment, amending the costs to include only the Shoreline/Heritage portion of the project and the interest rate to be stated as no more than 8 %. Vote: Ayes 5, Nays 0. 1 I ORONO CITY COUNCIL MEETING MINUTES FOR JUNE 8,1998 i B. RESCHEDULE ASSESSMENT HEARING - RESOLUTION NO. 4090 Peterson moved, Goetten seconded, to adopt Resolution No. 4090, rescheduling the public hearing on the proposed assessment for the Shoreline/Heritage sanitary sewer project to June 29, 1998 at 7:00 p.m. Vote: Ayes 5, Nays 0. Kelley questioned why the hearing was scheduled for June 29, 1998 at a special meeting instead of at the regular June 22 meeting. Jabbour responded that the June 22 meeting would not meet the publication requirements. Gappa added that the City would like to award the contract before July so would like to reschedule the hearing earlier than the regular meeting of July 13. Jabbour suggested a joint work session with Planning Commission prior to the public hearing. ( #2) SAGA HILL PARK ACCESS INFORMATION MEETING Jabbour explained the purpose of the meeting was to discuss acquiring access to the park. He gave a brief history of the project. The neighbors requested that the City acquire a tax forfeit parcel in the area for a park. At the same time, there were several parcels of land for sale that the neighbors felt they could acquire by fund raising and potential grants from the DNR. Several months later, Mayor Jabbour and Park Commissioner McMillan met with the neighbors to explain the status of the • project. As a result of the meeting, the City actively pursued the purchase of the tax forfeit property and acquired it from Hennepin County. At the time the City Council decided to move ahead to acquire the tax forfeit parcel, the Council made it clear that the property could be used in a more active way than a natural area. The neighbors then successfully raised two - thirds of the cost of the other parcels, and these were acquired also. There were deed restrictions on the parcels acquired with the DNR grant, which three of the Council Members were concerned about. The neighbors recently asked the City to endorse a second grant request from the DNR. A condition of that grant request was that access to the park be resolved. Mayor Jabbour and Council Member Flint have met with members of the Church to discuss access issues. The City felt a good option for park access was through the Church property. However, the Church does not want to be put in a position which would conflict with any of the neighbors. Moorse presented several alternatives for accessing the park. 1. Construct a road that uses the Garden Lane right -of -way, with a parking lot on the park property. Advantages are that a public right -of -way would be used and the parking lot would be placed on existing public land. Disadvantages include construction of an expensive roadway that would change the character of the area; it could encourage development that may not happen without the City building the roadway. Also, existing park land would be used for a parking lot. The estimated cost of the roadway is $100,000. . P ORONO CITY COUNCIL MEETING i MINUTES FOR JUNE 8,1998 ( 92) Saga Hill Park Access Information Meeting - continued 2. Use the existing 10' wide alleyway to create a pedestrian access or a one -way in/out access to a parking lot. The only advantage would be the use of an existing right -of- way. A disadvantage is that the access runs through the middle of the Church property and the Valek property and makes both properties less useable. The 10' width limits what could be done within the easement. The estimate for a 10' wide bituminous trail /driveway along this easement is $30,000. 3. Reconfigure the easement on the Church property so that access would be along the east property line instead of through the middle of the Church property. Some advantages are that the Church property would be more useable without an easement running through the middle, and access would be less expensive than using the Garden Lane right -of -way. Disadvantages are the cost of constructing a public roadway and constructing a new parking lot. The cost of the roadway would be approximately $30,000. 4. Expand the existing Church parking lot to accommodate the uses of the park area and • construct a pedestrian trail into the park in a location with the least impact on the Church property. The advantages are that a trail would be constructed rather than a roadway, and a parking lot would not be constructed on park property. The disadvantages are that the Church parking lot is a significant distance from the park, and expanding the Church parking lot would impact the useability of the Church property. Flint asked about another option which would be to acquire the Church property. Jabbour responded that he had asked staff to omit this option until further discussions with the Church take place. Jabbour asked for comments from the neighborhood. Chuck Boehm, 997 Wildhurst Trail, questioned how many people would really use the park since there is already a large area of open space, and why the City wants to spend more money on the park. He felt the area should be left as natural as it is. He also asked how the City would direct people to find the park. Jabbour responded that Orono is served by four school districts. The City has been working on providing amenities for areas served by the Orono school district. The City has the responsibility to provide services to children in the other school districts as well. Two areas currently being considered for parks are in the Saga Hill area and near the Dairy Queen in Navarre. The vision for Saga Hill is that it would be a neighborhood park with some active area. The park is owned by the • City of Orono for use by all residents. 3 ORONO CITY COUNCIL MEETING MINUTES FOR JUNE 8,1998 . ( #2) Saga Hill Park Access Information Meeting - continued Boehm commented that he has seen few users of the Fagerness Point park and didn't think a park by the Dairy Queen would get much use. Lyle Kasprick, 1067 Linden Lane, stated that he understood that if the land had remained as open space without being purchased by the City and neighborhood, it would have been developed with housing at some point. Brian Peterson, 1100 North Shore Drive, asked if a study had been done regarding the need for a park. Jabbour responded that 25% of the households had been polled. The results indicated that open space and trails was the highest priority followed by ballfields with some amenities. Peterson commented that a number of Mound - Westonka fields were not being used and questioned the need for a park. Jabbour responded that there is a need and the City has been asked by the girls' softball group to use fields. Flint added that he has served on the Park Commission for 10 to 12 years. The Park Commission has its greatest pressure from organized teams who wish to use ballfields. The City has responded • by severely limiting the use of neighborhood parks by organized teams; i.e. Bederwood Park can be used by organized teams three nights per week. Orono's philosophy on parks is to protect open space as land is developed. However, there is an increased need for more formal parks. The Saga Hill area was initially brought forward by the neighbors, and the Park Commission has subsequently identified this area as a neighborhood park and open space area. He noted that it is irresponsible of the City to move forward with park plans without access issues being resolved. He reiterated that a condition of the last DNR grant request was that access be secured to the park. Peterson commented that the type of park development would determine the access needs. He asked about the City's master plan. Jabbour responded that no master plan existed at this time, only to gain access to the park. He felt a 20' wide access to the park would work, or acquiring the Church property if the Church was interested in selling. Another option would be to relocate the easement and create a buildable lot. He also thought construction of a road on Garden Lane would -be closer to $200,000 than $100,000, and would accelerate development of the area. Flint responded to the question about a master plan, stating that there was not a plan as to where swings and a ballfield would be located. The neighborhood is involved with those plans as a park develops, like the Crystal Bay and Antoinne parks. He added that there is a plan for one parcel vs. the second. The Mayor requested that staff make an overhead to show the two parcels. M 0 ORONO CITY COUNCIL MEETING MINUTES FOR JUNE 8,1998 ( #2) Saga Hill Park Access Information Meeting - continued Joan Valek, 4720 Tonkaview Lane, thought one of the problems was that the Saga Hill Preservation Society originally proposed the park as open space, and now there are discussions about the City developing an active park. Goetten stated that for years there have been two parcels discussed for the park; one parcel was purchased by the Saga Hill Preservation Society, the other was a tax forfeit parcel the City acquired. Steve Valek, 4720 Tonkaview Lane, commented that Council indicated that they would like to see the property left as open space. He felt that the public and newspapers lead the neighborhood to believe the park was to be an open space area. He noted that when the City acquired the property, access was an issue. He thought Garden Lane could have been considered since it was already in existence. He suggested the City spend the money to build the road at Garden Lane. Steve Bell, 4455 West Branch Road, stated he had been following the Saga Hill discussions and meetings for 3 -4 years and was puzzled that there was misunderstanding about the access and proposed use of the property. He clearly recalled access issues and park use being openly discussed at public meetings. He would favor as much open space as possible, but the City needs to consider the bigger picture. 60 acres of open space and 1/4 acre of active park would be preferable to the I development that could have taken place. Gail Blackstone, 4465 Forest Lake Landing, stated that she was a member of the Saga Hill Preservation Society. She understood that at least a portion of the property could be developed into a neighborhood park and supports the City acquiring accessibility to the park. She noted that at this time there was no clear path to the park. She felt the City needs more neighborhood parks and prefers relatively passive recreational activities. Her sister on Rest Point Lane and mother on Rest Point Road also support gaining accessibility to the park. Patti Affeldt, 4760 Tonkaview Lane, has been with the Saga Hill Preservation Society since its inception. She understood that the Society would prefer to have everything left as open space and thought that was the City's intention also. She shared a City resolution stating that the City-intended to acquire the tax forfeit parcel for open space. She asked if there was a reason for the change from passive to active use with a ballfield. With the small area that the park is in, an increase in traffic using a ballfield would be a problem for the neighborhood. Kathleen Kasprick,1067 Orono Lane, has been a member of the Saga Hill Preservation Society since 1996, which is about the time the tax forfeit parcel was brought before the City. She outlined the parcels in question on an overhead map. She noted that the Saga Hill group had not done anything with the City's parcel and didn't think the group could speak about land they didn't own. 5 ORONO CITY COUNCIL MEETING MINUTES FOR JUNE 8,1998 ( #2) Saga Hill Park Access Information Meeting - continued Goetten thanked Kasprick because she felt there were some who did not understand that there were two separate pieces of property under discussion. Jabbour noted that the Society had a difficult time convincing the City to accept their parcel with any restrictions. The City agreed that the DNR standards would be adhered to in lieu of the more restrictive Land Trust standards. Sandra Rasmussen, 1186 Wildhurst Trail, concurred with the Mayor that the tax forfeit parcel was a City parcel and the City had the right to determine its use, but there were discussions about open space and limited use. She noted that society has become dependent on organized activities. She did not think there were many areas that would be able to provide open space. She suggested that the City explore the best combination of uses for the property. Brian Peterson expressed his concern over safety issues for a park in this location. It is a secluded area that cannot be seen from the roadway or neighboring residences. He talked with the Police Department and was told that the area could not be patrolled. Tim Line, 4415 Forest Lake Landing, shared his support of the park concept. He stated that he looked forward to using a neighborhood park with his children. Chris Morgart, 1003 Wildhurst Trail, suggested the City develop access via Garden Lane and it would help his property. Paul Warner, 980 North Shore Drive West, stated that he would like to keep the area natural as long as possible because there are not enough areas like this. He noted there were already major traffic problems in the area without additional park use. Marcia Hickey, 4640 Tonkaview Lane, agreed that access should be obtained but felt a walking path would be sufficient. She would also like to see the area left as natural as possible without a ballfield. She added her concerns for the safety of children and traffic problems. Patti Affeldt asked if it would be possible to poll the neighborhood on what the City is suggesting. Jabbour responded that the park is for the city of Orono, not just the neighborhood. Tom Weiner, County Road 19, expressed his concern that what develops is proper for the area. For example, a "cow trail" to serve 500 people would not allow fire vehicles access in case of a fire. He asked why there was no trail currently being used on Garden Lane. 40 • ORONO CITY COUNCIL MEETING MINUTES FOR JUNE 8,1998 ( #2) - Saga Hill Park Access Information Meeting - continued Jabbour stated that the number one issue entrusted to the City Council is the safety and welfare of the public. In discussions with the Church, the need for access by Public Works vehicles, ambulances and fire trucks was discussed. Weiner expressed concern that the City does not have a master plan since it is difficult to decide what kind of access is necessary when the needs to be serviced are not identified. Jabbour responded that the City is planning to get access to the park and develop as a neighborhood park. There is no intention to park any cars on the street. The park would be well identified and visible. The ultimate preference would be to acquire the Church property, but the Church must be comfortable with a sale. The City's vision is to first gain access to the park, then create a parking lot and playground, and discuss a ballfield. A resident requested a trail or some type of access until the access issue is resolved to keep people off of private property. He suggested improving Garden Lane for a minimal cost to be used this summer. • Gary Welsh, 1214 Wildhurst Trail, commended Orono for trying to preserve open space. He suggested developing the area to take care of local needs. He was called by someone who had heard there was going to be ballfields off of Tonkaview Lane used by the Little League. He responded to that person that he had not been at any meetings where such use was discussed and hoped that it was not being considered. 0 Jabbour responded that the City was considering a ballfield on the 9 acre parcel but it would be low profile, no Little League would be scheduled. The Lee Carlson fields and school fields are used by organized teams. Sherokee Ilse, who lives near Bederwood Park, commented that the City has limited the use of Bederwood by any organization to two nights. She has talked with a number of users of Bederwood Park. A resident from the Saga Hill area told her that she had no place to take her children to play in the Saga Hill area. Ilse indicated that Bederwood Park was not overused except for the nights of ball games. Welsh read a letter from Lyle Rahn of 1146 Wildhurst Trail supporting the park plan. Jabbour asked for Council input as to the next step to acquire park access. 7 ORONO CITY COUNCIL MEETING MINUTES FOR JUNE 8,1998 ( #2) Saga Hill Park Access Information Meeting - continued Kelley stated all options for access should be pursued to see which one is the most feasible and cost - effective for the City. He thought the estimate of $100,000 to develop Garden Lane was low and was not in favor of spending $200,000- 300,000 to build a road to access the park. Jabbour favored relocating the easements on the Church property. If the Church were in a non- controversial position, a land swap or shared use of the parking lot would be preferred. Peterson concurred with Jabbour but asked for clarification on the map of the location of the easement to be vacated and the 20' easement which would be used to access the park. Kelley was in favor of vacating the easement along the north and east/west property lines. He was sympathetic to the Valek's situation. Kelley also thought the City should continue to work with the Church. Goetten agreed with the easement vacation. i Flint was also opposed to building a road on Garden Lane because it would be too expensive and he • did not want to encourage development of the property to the north. Overdevelopment of that property could also cause erosion into the Wildhurst area. In his opinion, relocating the easement is the second best alternative. He would prefer purchasing the Church parking lot for a number of reasons. There would be no need for two parking lots. The Church currently uses their property for a ballfield when parking is not needed. It would make sense to put a City ballfield in the same area. The issue of safety because children are not visible would be addressed with a ballfield in the Church lot. Few trees would need to be cut. If the City could buy the property, the Church could still use the parking lot when it needed to. He felt that it was unfortunate that the Church was in a difficult position with the neighbors. Jabbour noted that the City has considered potentially buying a piece of land to swap with the Church for the parking lot. Goetten agreed with other Council Members and would like to see discussions continue with the Church with the full support of Council. Kelley moved, Goetten seconded, to recommend that City staff, along with the City Attorney and Mayor, work on negotiations with the Church for the best possible access to the property. Vote: Ayes 5, Nays 0. 8 ORONO CITY COUNCIL MEETING • MINUTES FOR JUNE 8,1998 ( #2) Saga Hill Park Access Information Meeting - continued Jabbour noted that the Church has informed the City that they don't want to be put in the middle of a conflict with the neighborhood. Kelley reiterated that he made a broad motion to negotiate with the Church for the best possible access. A short recess was held. ( #3) CONSENT AGENDA Items #19, 20 and 21 were added to the Consent Agenda. Flint moved, Peterson seconded, to approve the Consent Agenda as amended. Vote: Ayes 5, Nays 0. APPROVAL OF MINUTES ( * #4) REGULAR MEETING OF MAY 26,1998 Flint moved, Peterson seconded, to approve the Minutes of the Regular City Council Meeting of May 26, 1998. Vote: Ayes 5, Nays 0. PARK COMMISSION COMMENTS Commissioner McDermott thanked Council Members for participating in the park tour. He reported on the following items: - The Commission has been working with the Native American community on selecting a name for Dickey Park and design plans. - A study on the ice rinks will be presented in the near future. The option of an ice rink at the Orono Golf Course appears to be too expensive. - Wilson is working on the tree preservation ordinance. - - Spring Hill trail issues are being discussed. - Recycling containers are being supplied at Bederwood Park. - Funds received from the March for Parks event will be used for planting perennials and flowering shrubs around three of the City park signs - Hackberry, Navarre, and the third is yet to be decided. - Gappa is working on new beach regulation signs. - Storm damage is being addressed. • Jabbour asked for a written report on some of the issues brought forward during the Saga Hill meeting, such as acreage for open space vs. developed parks, and park needs. E ORONO CITY COUNCIL MEETING MINUTES FOR JUNE 8,1998 PLANNING COMMISSION COMMENTS - SANDY SMITH, REPRESENTATIVE Commissioner Smith had no comments. PUBLIC COMMENTS There were no public comments. ZONING ADMINISTRATOR'S REPORT ( #5) #2308 BROOK PARK REALTY, 3760 SHORELINE DRIVE - PRD & CLASS iii PRELIMINARY SUBDIVISION Moorse reported that the Settlement Agreement proposed by Brook Park Realty addresses the initial 20 units but doesn't tie the additional 10 units to the provision of access to County Road 15. The property owners are proposing a number of triggers for the additional 10 units that would not necessarily gain access to County Road 15. The City Attorney has responded that access to County Road 15 is a necessary condition. Bill Gleason, representative of the property owners, stated that he was unaware of the year 2001 date being added as a trigger. Jabbour responded that the City has tried to act in good faith to allow Brook Park to have a building permit prior to the load limits being removed. He understood that a verbal agreement had been reached three meetings ago, and now the landowner is not in agreement. Gleason stated that his understanding was that the road would be connected at some time in the future and the City would use their best efforts to work toward that end. He thought the letter was to be drafted with more specific language regarding what would happen but he was surprised at the addition of the 2001 date when the wording came back from their attorney. Jabbour asked the applicant what he would like Council to do. Gleason requested that the application be tabled for one more meeting and attempt to work on the language. Jabbour commented that if the developer built 10 units in each of the next three years, the project would be complete by 2001 and that date would be irrelevant in the Agreement. Gleason responded that their goal was to build 30 units in one year, and they could still get 20 built this year. 10 ORONO CITY COUNCIL MEETING • MINUTES FOR JUNE 8,1998 ( #5) 92308 Brook Park Realty, 3760 Shoreline Drive - continued Jabbour noted the City wishes to work with the applicant and is sensitive to the time issue, but will continue to protect the public health, safety and welfare. Kelley moved, Peterson seconded, to table Application #2308 for Brook Park Realty at the applicant's request, and that there would be a tolling of any time periods which would otherwise run against the City or the applicant during the continuance periods. Vote: Ayes 5, nays 0. ( 46) #2339 JIM RENDER, 1365 TONKAWA ROAD - FINAL PLAT APPROVAL - RESOLUTION NO. 4091 Mr. Render and Mark Gronberg, surveyor, were present. Gaffron reported that the applicant had fulfilled all the conditions of the preliminary plat approval and was now seeking final plat approval. A private road will be constructed that is ending 5' short of the west lot line which forces the City to work with the property owner in the future to continue the road to Birch Lane. The grading plan includes a stormwater pond. The Watershed District • originally accepted the plan and later found, under Rule B and because the lot is less than 2 acres, that a permit probably would not have been required. Gaffron explained that a meeting had been held recently with the Watershed District, Mark Gronberg, the City's consulting engineer and staff to discuss general stormwater practices. On some smaller sites, a pond may not be the best solution. Other methods of cleansing stormwater and rate control may be just as effective. NURP ponds require a large area because they require a 10:1 bench for safety purposes. The Walker model NURP pond was developed for 20 -40 acre sites. A policy should be developed for the City to handle situations where ponds might be required. Gaffron reported that the existing house is to be removed so a special lot combination will not be required. The three lots each have an established value in excess of $61,250 so the $4,900 maximum park dedication fee per lot will be required. The applicant has requested that he be allowed to do the foundation work for the house on Lot 3 as part of the road grading work because of the pond location. Since there is good access for emergency vehicles from the County road, Gaffron did not think it would be a problem to issue a foundation permit for this lot. • 11 ORONO CITY COUNCIL MEETING MINUTES FOR JUNE 8,1998 ( 96) #2339 Jim Render, 1365 Tonkawa Road - continued Render explained that his application had been removed from the Consent Agenda at the Watershed District's meeting because a permit was not required. A letter was written by the Watershed District to that effect. The applicant was willing to build a pond if the City required it, but would like it to be smaller. The plan for the current pond takes up almost the same amount of space as the two additional houses. A smaller pond would be aesthetically more pleasing and would allow the houses to be aligned more evenly. Goetten asked how this pond situation could affect future subdivisions. Gaffron responded that a standard was adopted in 1993 as an amendment to the Comp Plan that required NURP ponds in all developments. The Watershed District has a size threshold of 2 acres or 4 lots, below which ponding is not required. The City does not have such a threshold. Gronberg explained some alternatives to a NURP pond that the Watershed District suggested. One option was for a pond that was only 3' deep which would be about half the size of the proposed pond. Another option would be a buffer strip with some grassy swales and rock filters. The applicant would prefer the buffer strip as it is aesthetically more pleasing. Kellogg agreed with Gronberg that the pond was oversized for the site. He thought a smaller or dry • NURP pond (one that is wet only after a rainfall) could work. A filter strip with unmowed area between the lake and development could be just as effective and less obtrusive in removing sediment and nutrients. He suggested that the stormwater management plan would be a good place to set some standards for the City in ponding requirements. Jabbour commented that the City is interested in the benefits of sediment removal as well as flooding issues. He was unsure if size of a lot would be a good trigger mechanism to require a pond. Flint commented that enforcement may be a problem. He agreed that the pond may be too large but would work if installed. He thought this could be similar to enforcing hardcover regulations. For example, once an owner started mowing grass and decided he liked it, the unmowed area could disappear. He thought it was reasonable that the Watershed District would not want to regulate areas less than 2 acres or 4 lots, but that left regulation of those areas to the City. Kelley stated that issues regarding ponding on small lots should not be addressed as part of this subdivision, but should be addressed with staff in developing a policy. He felt the applicant should be allowed to propose something smaller and Council could then act on it. 12 �J ORONO CITY COUNCIL MEETING • MINUTES FOR JUNE 8,1998 ( 96) #2339 Jim Render, 1365 Tonkawa Road - continued Gronberg proposed to cut the drainage easement in half and work with the City Engineer to develop a grading plan to handle phosphorus and sediment. This would mean a change of the easement line on the plat and would move the house 20 -30' further back from the lake. Goetten agreed that Gronberg's proposal was a reasonable option. Council did not object to the applicant digging the basement on Lot 3 at the same time as road grading. Kelley stated he would vote against the proposal, as he did in the preliminary subdivision application, because he was not in favor of granting variances to City road width standards and cul- de -sac standards, and the road should be brought all the way to the property line. Jabbour moved, Goetten seconded, to approve Resolution No. 4091 granting final plat approval of the property located at 1365 Tonkawa Road, on the condition that the applicant and City Engineer work together on modifying the NURP pond and reducing the drainage easement in half, and to . allow the applicant to obtain a building permit to do the foundation at the same time as road construction. Vote: Ayes 4, Nays 1. Kelley opposed. ( 47) #2340 ROBERT WAADE, 3280/3290 NORTH SHORE DRIVE - PRELIMINARY PLAT APPROVAL - RESOLUTION NO. 4092 Moved by Goetten, seconded by Peterson, to adopt Resolution No. 4092 granting approval of a preliminary subdivision for the property located at 3280/3290 North Shore Drive. Vote: Ayes 4, nays. 1. Kelley opposed as he is not in favor of a duplex at this site. ( #8) #2341 DAN ANDERSON, 905 OLD CRYSTAL BAY ROAD SOUTH - FINAL PLAT APPROVAL - RESOLUTION NO. 4093 Gaffron explained that the stormwater plan for this plat has been approved by the Watershed District, and the mylars are available. Approval should be conditioned on the applicant completing the punchlist of items listed in the May 22, 1998 memo to Dan Anderson including: standard documents to be filed. park dedication fee to be paid in the amount of $29,400. grading plan to be followed. private road to be constructed. buffer strips to be created for stormwater runoff. 13 ORONO CITY COUNCIL MEETING MINUTES FOR JUNE 8,1998 ( #8) #2341 Dan Anderson, 905 Old Crystal Bay Road South - continued - tree, vegetation and woodland preservation easement along the shoreline to be completed. design and construct sewer. The City would have an easement over the sewer and will maintain it once completed. MUSA amendment to be approved by Met Council that adds the northeast shore of Maxwell Bay to the MUSA. The City will have authority over the design and construction of the sewer. Kelley asked if the applicant intended to put the sewer in at the time of road construction. Anderson confirmed that he did. Jabbour asked if the applicant would put in a bigger sewer pipe if the City needed additional capacity. Anderson responded that he did not think that would be a problem. Gaffron will work with the applicant to be sure the pipe is sized for future use. Kelley requested that the pipe in Old Crystal Bay Road be large enough to handle any future expansion north of Fox Street. Anderson asked that the City help with the cost if it became excessive. Jabbour and Kelley agreed that if the pipe were being sized to serve some future area that the City help with excessive costs. Jabbour asked the Public Services Director to look at what sewer pipes will run to Highway 12, and a plan for the next 50 years. 0 Kelley moved, Peterson seconded, to approve Resolution No. 4093 granting final plat approval for • the property located at 905 Old Crystal Bay Road South, conditioned on completion of the punchlist of items in the May 22, 1998 memo from Mike Gaffron to Dan Anderson. Vote: Ayes 5, Nays 0. Council commended Anderson on his work for this subdivision. ( #9) #2355 SUSAN & DOUGLAS VAN MOORLEHEM & KEN TURNHAM, 4490 WATERTOWN ROAD - PRELIMINARY PLAT APPROVAL - RESOLUTION NO. 4094 Mrs. Van Moorlehem was present. Gaffron reported that this request for preliminary plat approval involved one tax parcel with three separate physical areas divided by Watertown Road and McCulley Road. The area has been reduced in area by road needs. The County has taken approximately 2 acres of right -of -way. As part of the McCulley Road construction in 1980, the City made an agreement to allow the 8 acre parcel to be split into two 4 -acre parcels. With the recent 2 -acre right -of -way acquisition by the County, that lot is now only 6 acres. It would be best to leave this as one lot. Block 1 has an existing house with lot width just under the 300' requirement. The Planning Commission recommend that a lot area variance be granted if the northerly lot has less than 5 acres of dry buildable land. Planning Commission and staff agree that it doesn't make sense to take land from across the County Road to 14 0 ORONO CITY COUNCIL MEETING • MINUTES FOR JUNE 8,1998 ( #9) #2355 Susan & Douglas Van Moorlehem & Ken Turnham, 4490 Watertown Road - continued make up required lot sizes. Blocks 2 and 3 exceed the 5 acre requirement. Septic system sites have been approved on all lots. The existing house has a septic system that needs to be replaced by the year 2007. Hennepin County has agreed to build an access to Block 3 off of Turnham Road. The County will also build a new driveway for Block 2 from McCulley Road with City approval. The existing house will continue to use the existing access. Park dedication fees will be required for Blocks 2 and 3. The Watershed District may require some ponding or an alternative method to deal with stormwater such as buffer strips. The applicant confirmed that she has not yet made an application to the Watershed District. Issues to be resolved include: confirm the dry buildable acreage for Block 1, and determine if a variance could be granted if the dry buildable is less than 5 acres because of the uniqueness of the lot. review by Kellogg of the vegetative buffer proposal indicating that the rate of runoff will not increase and nutrient removal will be sufficient. Kellogg noted that the current plan needs to be clarified as to nutrient removal. The size of the lots and homes proposed do not substantially increase runoff flows. The proposal will limit off -site • runoff to pre - development conditions but does not address sediment and nutrient removal, which a pond would do. The Watershed District would require a variance if a pond was not installed. Kellogg expressed concern that the vegetative buffer strips may not be wide enough in some areas and would be more effective if enlarged. The applicant commented that Blocks 2 and 3 have no proposed development. The subdivision is being done to separate the lots for tax purposes within the family. Kelley commented that the hardship has not been created by the applicant but by the City and County. He felt the runoff on this property would be caused by the roads rather than the house. Anything the City can do to help the applicant with hardcover and runoff issues should be done. He questioned if the County had taken appropriate measures for their runoff. Jabbour responded that the County had to abide by the same rules as other agencies regarding runoff. Gaffron added that in the approval process, the Watershed District took into account that the road was linear and it didn't make sense to create ponds for the additional 6 -8' of road width. Goetten asked if the applicant needed to apply to the Watershed District at this time. Jabbour responded that the subdivision triggered the Watershed District's involvement. It would also be best to complete the subdivision while the current Council was familiar with the circumstances. Kelley moved, Flint seconded, to approve Resolution No. 4094 granting preliminary plat approval for the property located at 4490 Watertown Road. Vote: Ayes 5, Nays 0. 15 ORONO CITY COUNCIL MEETING MINUTES FOR JUNE 8,1998 ( #10) 92363 WILLIAM BOCKMANN,1130 LOMA LINDA AVENUE - VARIANCES Mr. Bockmann and his son were present. Van Zomeren explained that this application was for multiple variances to tear down and rebuild a residence. At their May 26 meeting, Council approved lot area and average lakeshore setback variances, and denied hardcover and side yard adjacent to street variances. The applicant was directed to maintain hardcover at 25% by eliminating the third stall garage and driveway leading to it. The applicant modified his proposal and is seeking Council approval. Barrett confirmed that a Council Member who voted in the affirmative at the May 26 meeting would have to move to reconsider the application. Goetten stated she was unprepared to vote on the new proposal as it was not included with information prior to the meeting. • Peterson moved, Jabbour seconded, to reconsider Application #2363 requesting variances for the property located at 1130 Loma Linda Avenue. Vote: Ayes 3, Nays 2. Goetten and Flint opposed. Goetten stated it was not proper to bring changes to a meeting without review. She suggested tabling 40 the review. Van Zomeren continued that the resolution in the staff report was drafted to maintain a 35' side yard setback adjacent to street and hardcover at 25% or less. The current plan meets 25% hardcover but to do that, there is an 81/2 encroachment into the side yard adjacent to street. The average lakeshore setback is reduced from 8' to 5'. A lot area variance is still required. Jabbour reiterated that designs should not take place during a Council meeting. A plan should be submitted prior to the meeting. Council acted on the previous proposal at the applicant's request. Bockmann responded that he was doing his own design. They have done what Council has asked and are now under 25% hardcover. Jabbour and Peterson agreed that they were not prepared to act on the current proposal. Flint questioned if there was a problem with the time limit. Barrett responded that a count should be made from the time of the original application and if there is a problem, staff should send a letter of extension because of the reconsideration of the application. 16 • ORONO CITY COUNCIL MEETING MINUTES FOR JUNE 8,1998 ( 910) #2363 William Bockmann, 1130 Loma Linda Avenue - Variances - continued Kelley did not feel Planning Commission should be asked to review the new proposal as it is less restrictive than what Planning Commission originally reviewed. Peterson agreed. Peterson moved, Goetten seconded, to table Application #2363 to provide staff an opportunity to present a new report to Council on the revised plan. Ayes 5, Nays 0. ( #11) #2366 PETER LANPHER,1359 PARK DRIVE - VARIANCES - RESOLUTION NO. 4095 Mr. and Mrs. Lanpher were present. Van Zomeren distributed photos of the subject property and explained that the application was for variances to allow a deck, pool and shed to remain after being replaced following storm damage in 1997. The deck and pool require average lakeshore setback, hardcover, and oversized accessory structure setback variances. The shed requires a side yard setback variance. A structural lot coverage variance is also required for the deck, pool and shed. No changes in hardcover are • proposed in the 0 -75' setback. Hardcover in the 75 -250' zone was at 52% prior to the storm and is the same after replacement. Hardcover is under the 30% limitation in the 250'500' setback. The Planning Commission recommended approval of the variances as requested. The applicant added that the house was constructed in 1968. The pool was constructed without a permit in 1972 and was granted a variance in 1976. Hardcover ordinances began in 1975. He noted there have been discrepancies in survey measurements from the lot lines over the years. His lot is made up of three vacated streets and two narrow parcels. Goetten asked if this was an after - the -fact request. Van Zomeren responded that it has become an after- the -fact variance because when the applicant started repairs, the contractor and insurance company were not aware that it would be a complete replacement. She initially talked with the applicant in the fall of 1997, the application was filed Apri120, 1998. Lanpher confirmed that he had applied for a building permit, but it had not been issued because of the variance request. Goetten questioned the surveys included in the staff report as there was not a current survey. Van Zomeren responded that the current survey was to be Exhibit R but only the legal description was copied. Kelley asked for clarification of the City policy for storm damage. Gappa confirmed that if a structure is more than 75% destroyed, a variance would be required for replacement if the property was legally non - conforming. A building permit would be required for repairs. • 17 ORONO CITY COUNCIL MEETING MINUTES FOR JUNE 8,1998 ( #11) #2366 Peter Lanpher,1359 Park Drive - continued Goetten stated that if the applicant had applied for a variance for replacement, Council may not have agreed to total replacement because they were at 52% hardcover. Lanpher felt it was unfair to refuse the replacement as he bought the property "as is ". Van Zomeren explained that the Building Department became aware of the pool replacement and had advised the applicant that he would need a variance. The deck and shed had already been completed. She expressed concern that similar situations will result from the recent storm. Property owners are not always aware of the extent of damage as they begin repairs. Jabbour agreed with Goetten that if the proposal had been reviewed from the start, a reduction in hardcover would probably have been required. • Peterson questioned punishing a homeowner when property is purchased "as is ", and then is told that he can't replace storm damage. She did not think everyone in the City was educated about building permit requirements. Goetten disagreed. • Jabbour moved, Peterson seconded, to adopt the Planning Commission recommendation for Resolution No. 4095 granting variances to the property located at 1359 Park Drive, noting that there will be no additional variances granted for the site; and applicant to be on notice that if anything gets removed, the likelihood of replacement will be difficult. Peterson confirmed that the stairway to the lake will be allowed because the Zoning Code allows a limited stairway. Goetten asked if after - the -fact double fees would be required. Peterson amended the motion to include double fees for both the building permit fee and zoning application fee. Vote: Ayes 4, Nays 1. Goetten opposed. 18 9 ORONO CITY COUNCIL MEETING • MINUTES FOR JUNE 8,1998 ( #12) #2372 BARRY HAGLUND, 4590 NORTH ARM DRIVE WEST - PRELIMINARY PLAT APPROVAL - RESOLUTION NO. 4096 Mr. and Mrs. Haglund were present. Gaffron explained that the request was for a two lot plat of a five acre parcel on North Arm Lane. North Arm Lane is a 33' corridor owned by the Armstrongs that the City has maintained as a gravel road for 30 or more years. The City has the right to the gravel portion they have maintained and some right -of -way, but probably not the entire 33'. The City may want to rebuild the road to City standards at some time in the future. Therefore, the applicant should be asked to dedicate additional right -of -way for the road. The applicant will need to get an easement from the Armstrongs for the second lot to gain access to the City's portion of the road. Additional right -of -way should be granted at the intersection of North Arm Drive and North Arm Lane. A temporary easement for a cul -de -sac at the north end of North Arm Lane should also be granted. There are stormwater issues and ponding may be required. Currently the City wetland maps and National Wetland Inventory do not indicate any wetlands, but there is a low area that may be delineated as a wetland. A park dedication fee will be due for the second lot. Gaffron suggested Council discuss the future vision of North Arm Lane. Staff recommended the following: • = right -of -way dedications as discussed. City should pursue formal acquisition of the 33' corridor of North Arm Lane. approval of the preliminary plat. i Barry Haglund added that it appears the Armstrongs will sign off for an easement. He asked for clarification on the ponding issue. Gaffron responded that the applicant should talk to his surveyor and work to make an application to the Watershed District. Jabbour asked if the City had a request for a pond. Gaffron responded that the City Engineer has reviewed the proposal and would like to see a pond. In looking at the overall stormwater plan for the City, there are some future ponds proposed in the vicinity that would catch runoff from the surrounding area and may help with drainage from this subdivision. If that were the case, a pond may not be necessary as part of this subdivision application. Gaffron questioned if the proposed ponds would ever be constructed. Jabbour asked if staff envisioned collecting fees for smaller subdivisions that could be used toward the development of greater ponds. Gaffron replied that it would make sense to consider this type of fee. 19 ORONO CITY COUNCIL MEETING MINUTES FOR JUNE 8,1998 ( #12) #2372 BARRY HAGLUND, 4590 NORTH ARM DRIVE WEST - continued Kelley suggested possible stormwater management fees similar to park dedication fees He also felt the City should actively work on obtaining North Arm Lane as a City road. If the road needs to be upgraded or bought from the Armstrongs, property owners on both sides of the road could be assessed. Jabbour did not want to make the applicant wait for the City to complete the road acquisition and upgrade process. Kelley did not object to the applicant obtaining the necessary easements to complete his subdivision while the City pursues the road issues. Goetten asked if North Arm Lane was a public or private road. Gaffron explained that the City has a prescriptive easement over approximately 15' of the gravel road. Janiece Haglund asked for clarification of the triangular piece the City is requesting at North Arm Lane and North Arm Drive. Gaffron explained that it is needed for right -of -way to make a 90 degree intersection. Approximately 50' of right -of -way is being requested. Dedication for right -of -way along North Arm Drive is also being requested. CJ Janiece Haglund expressed concern about screening at the corner that provides privacy for their lot • if the City makes road improvements at the corner. Gappa responded that the City would replace as much as possible providing the sight lines are maintained. Janiece Haglund also asked for clarification of the pond requirements. Gaffron responded that the Watershed District may conclude that a pond is required. If the Watershed District determines that a pond is not required, then the City needs to decide if they will require a pond. Gaffron noted that the City Engineer has requested some sort of ponding. Kellogg added that this subdivision meets the Watershed District's requirement for a NURP pond. The applicant would need to provide to the Watershed District calculations to show that post - development runoff from the site will be as good as, or better than, what currently leaves the site to get a variance from the Watershed District not to put a pond on the site. Kellogg recommended that a pond be installed because the site lends itself to a pond, as opposed to the previous application where the lot was smaller. Flint asked about the status of North Arm Lane being either rural or urban. Gaffron responded that the property is in the LR -lA district, which is a 2 acre lakeshore zone but not provided with municipal utilities. The road would be urban if considering the lakeshore district, but rural in character because of the 2 acre lot size. Flint asked if the City would extend North Arm Lane in the future. Gaffron responded that North Arm Lane turns into a driveway serving the property to the north. There is a potential that the Armstrongs could sell or develop their property into 2 acre lots which could be accessed off of North Arm Lane. 17 i ORONO CITY COUNCIL MEETING • MINUTES FOR JUNE 8,1998 ( #12) #2372 BARRY HAGLUND, 4590 NORTH ARM DRIVE WEST - continued Jabbour commented that the City could not stop maintaining North Arm Lane because it would be abandoning the road and would leave some of the property owners landlocked. Flint wanted to be sure that the City is not encouraging development to the north by upgrading the road. Janiece Haglund asked how long the process with the Watershed District would take. Gappa responded that it would be a minimum of 30 days after filing the application. Jabbour added that any subdivision application requires review by the Watershed District. The road issues will not delay the subdivision application. Janiece Haglund asked if they were not able to acquire the easement from the Armstrongs, if the subdivision would be denied. Jabbour responded that the subdivision could be done providing they could obtain access to the road. An outlot could be created, although this would not be desirable. Goetten moved, Peterson seconded, to adopt Resolution No. 4096 granting preliminary subdivision approval for the property located at 4590 North Arm Drive. West. Vote: Ayes 5, nays 0. • ( #13) #2373 STEVE BECK, 2795 SHADYWOOD ROAD - VARIANCE is Mr. Beck was present. Van Zomeren distributed pictures of the property and reported that the request was for a hardcover variance to construct a lakeside deck away from the channel. Planning Commission recommended approval of the hardcover variance on a 3 to 2 vote. The resolution is drafted to allow 4,022 s.f. of hardcover or 43.48% in the 0 -75' zone, and 3,672 s.f. or 39.7% in the 75 -250' zone. Planning Commission recommended removal of 40 s.f. from the sport court. Beck noted the hardships for the lot include the difficult setbacks and channel noise which is annoying to the family. The proposed deck is only T wide under a 2' overhang. Flowers will be planted beneath the deck. _ Goetten commented that 40 s.f. of removal was not enough to exchange for the deck. She would be willing to vote for the deck if an equal amount of hardcover was removed. Jabbour asked if the improvements to the property were legally non - conforming. Van Zomeren stated there is no requirement for a building permit for the sport court. She could not confirm that it was legally non - conforming from the information in the street file. 21 ORONO CITY COUNCIL MEETING MINUTES FOR JUNE 8,1998 ( #13) #2373 Steve Beck, 2795 Shadywood Road - Variance Continued Jabbour asked if the City could require permits for driveways, sport courts, etc. He thought that property owners may be getting a message that hardcover can be put down and then removed to get an improvement approved. Gaffron noted that permits haven't been required in the past for flat surfaces. Property owners are informed that if they add hardcover, it could become an issue in the future. Gaffron added that there would be more variance applications if permits were required for all hardcover. Barrett confirmed that the sport court use is conforming but it does not conform to the hardcover ordinance. Jabbour asked if the applicant was willing to remove the sport court. Peterson asked about removal of the shed. Kelley calculated the shed to be at 140 s.f. of hardcover. The proposed deck is at 387 s.f. Goetten reiterated that she would like to see an equal trade -off for hardcover. Jabbour, Flint and Kelley concurred. n U Peterson questioned where additional hardcover could be removed. Goetten thought some possibilities would be the driveway, shed and/or sport court. • Beck asked if removing 200 s.f. would be acceptable because it would leave the court useable for basketball. Kelley suggested the possibility of moving the basketball hoop to the driveway. Van Zomeren noted the time limit was approaching as the application was filed April 22. Goetten moved, Kelley seconded, to amend the proposed resolution approving a lakeside deck for the property located at 2795 Shadywood Road, conditioned upon the applicant working with staff to remove hardcover equal to the size of the deck or reduce the size of the deck to have no increase in hardcover. The amended resolution will require Council approval. Vote: Ayes 5, Nays 0. MAYOR/COUNCIL REPORT Jabbour reported that the DNR and LMCD requested that he testify before the LCMR on June 9 to try to get a grant for the DNR for future public access to Lake Minnetonka. He will support their request. Goetten asked for details of the June 24 meeting with Hennepin Parks to tour Big Island. Moorse responded that the meeting would be from 3:30 - 5:30 p.m. Six or seven Hennepin Park Commissioners will attend as well as a couple of their staff. The group will meet at Jabbour's home. The boat will accommodate up to 25 people. 22 r ORONO CITY COUNCIL MEETING MINUTES FOR JUNE 8,1998 MAYOR/COUNCIL REPORT - continued Kelley thanked the Police Chief and City Administrator for providing the storm report. He asked which of the recommendations have the highest priority. He noted that cell phones did not work because the power was out. Moorse responded that most of the items can be addressed by staff. The emergency sirens cost approximately $15,000 each and will be brought to the 1999 budget process. The current radio system was a benefit as both the Public Works Department and Police Department use the same radio system, and they communicate on a local channel. Minnetonka Beach, Spring Park and Long Lake are also on the same channel. In the future, if the Police Department goes to 800 trunk radios, the Public Works Department should also purchase those radios to facilitate communication. Goetten questioned the need for someone in the EOC who has authority to issue Purchase Orders as she thought that was a Red Cross responsibility. Moorse responded that Purchase Orders are needed by City staff for equipment such as barricades. It may be beneficial to have someone from Finance or Administration in the EOC for such purposes rather than relying on phone lines. Peterson asked how often the emergency policies and procedures manual is updated.. Moorse responded that a new procedure has already been established and put in place for City Hall. Kelley stated that procedures should also be established for when to close a meeting being held in the Council Chambers. He had attended the Planning Commission meeting the following Monday when severe weather was also reported and felt the meeting should have been stopped. Gaffron responded that the weather alert radio went off several times throughout the meeting for a number of areas throughout Minnesota and into Wisconsin. The emergency shelter is the Police Department. The Copy Room in the Administration Offices is the second alternative when there is an evening meeting. Gaffron added that the meeting was interrupted while participants went to the Copy Room. Van Zomeren added that some of those attending the meeting went outside to watch the sky. Flint suggested the City encourage NSP to continue burying more of their lines. Kelley stated he was not in favor of the tree preservation ordinance and questioned how much time Park Commissioner Wilson would put into work on the ordinance. He felt there was an inherent process for homeowners to plant trees on their property, and questioned if it was necessary for the City to dictate to developers what should be planted. Park Commission Chair McDermott commented that renewed work on the tree preservation ordinance was a response to the recent Carpenter property subdivision. He added that the ordinance was more for preserving existing trees than mandating a certain number of trees be required in new • developments. 23 ORONO CITY COUNCIL MEETING MINUTES FOR JUNE 8,1998 MAYOR/COUNCIL REPORT - continued Kelley requested an outline of the tree preservation ordinance before too much time is spent on its development since he is not in favor of adopting such an ordinance. Kelley requested that staff follow -up on storm damage procedure so that both Council and Orono's citizens understand the process. Goetten referred to the procedure of the storms in 1989. Gaffron responded that emergency repairs were allowed in 1989 but as a result there were improvements that probably should not have been done the way they were. Kelley added that there were many citizens who did not know the proper procedure to follow. Moorse reported that the Building Inspection staff left fliers in the worst hit areas about storm damage procedures. Goetten asked where the worst damage was reported. Staff responded that Casco Point and Baldur Park Road were two of the areas. Kelley asked for clarification of the Watershed District's Rule B. Gaffron responded that the rule exempts subdivisions with 4 houses or less, or 2 acres or less. Kelley was not in favor of the rule. Gaffron noted that there are some conflicts within the Watershed Board and revisions are proposed for Rule B. Flint referred to the memo from the City Administrator regarding the update of the City's Comprehensive Plan. He asked that the information about parks, open space and trails be expanded, such as definitions of the kinds of parks and the inventory of existing parks. Flint also asked for a list of the internal numbers for staff. Moorse responded that there is only one after hours number until the new phone system is complete. Jabbour requested that the City Administrator send a letter to the city of Plymouth thanking them for hosting the joint meeting, and indicating the City is excited about working on the joint Ferndale Road project. Kellogg commented that he sent a letter to Plymouth regarding preliminary plans, which should be ready the week of July 20. The engineers hope to be able to follow the schedule as proposed in the feasibility report. ENGINEER REPORT ( #14) SAFE ASSURE SAFETY PROGRAM r Gappa explained that the 14 lake area cities have been working together on cooperative services such as OSHA regulations and safety training. The cities have met with representatives of Safe Assure and are comfortable with having this firm do joint safety training for the 14 cities. Each city will have a program where they are given safety manuals with simulated OSHA inspections on an annual basis. By having all the cities participate, the costs are reduced. Orono's cost will be $3,325.50 per year and is based on the size of the city. • 24 ORONO CITY COUNCIL MEETING • MINUTES FOR JUNE 8,1998 ( #14) Safe Assure Safety Program - continued Kelley asked if the City was subject to OSHA. Gappa responded that the City is subject to OSHA regulations. Jabbour moved, Kelley seconded, to authorize approval of the contract with Safe Assure Consultant for an annual cost of $3,325.50 for conducting safety training and preparation of the related written programs and documentation. Peterson asked if the program would be reviewed and other vendors considered. Gappa responded that the program would be reviewed yearly before renewing. Vote: Ayes 5, Nays 0. CITY ADMINISTRATOR'S REPORT ( 915) CITY ASSESSOR'S CONTRACT Moorse reported that Rolf Erickson has informed the City that he would not renew his contract in September. Because of the economy, his employees have been leaving to pursue better opportunities, and a few of the employees have decided not to continue working in the appraisal business. Rather than trying to replace his staff, he has decided not to renew his assessing contract with Orono or Shorewood. Both Goetten and Jabbour would prefer not to use the County to provide assessing services. Flint suggested trying to encourage Erickson to stay with the City. Moorse suggested having Erickson attend a Council meeting to answer Council questions. Goetten moved, Peterson seconded, to authorize staff to begin the process of obtaining a new provider for property assessment services. Vote: Ayes 5, Nays 0. ( #16) REQUEST FOR CONTRIBUTION TO MAPLE PLAIN FIRE DEPARTMENT FOR THE PURCHASE OF AN IRIS RESCUE MASK Jabbour moved, Kelley seconded, to contribute $1,800 to the Maple Plain Volunteer Fire Department for the purcl-nse of an IRIS rescue mask. Vote: Ayes 5, Nays 0. 25 ORONO CITY COUNCIL MEETING MINUTES FOR JUNE 8,1998 ( #17) MULTI -CITY PLANNING FOR SKATEBOARD PARK Council Members agreed that there was not sufficient need for Orono to participate in multi -city planning for a skateboard park. ( #18) REQUEST FOR PAYMENT - LONG LAKE FIRE DEPARTMENT - PURCHASE OF NEW FIRE VEHICLE Moorse explained that payment of an invoice is being requested for replacement of an old pickup truck for the Long Lake Fire Department. Kelley asked what the purchase price of the entire truck is. Moorse responded that bid was for $28,082.00. An additional $20,000 will be needed for radios, sirens and equipment. Peterson asked what the projected life of the truck would be. Moorse responded that it would be about 20 years as the current truck is about 20 years old. • Goetten moved, Peterson seconded, to authorize payment of the invoice for the pickup truck in the amount of $19,725.00 from the Fire Vehicle account of the City's Improvement and Equipment Outlay Fund, and to amend the 1998 budget to reflect this expenditure. • ( * #19) EXTEND LEAVE OF ABSENCE FOR MARK THOMTON Flint moved, Peterson seconded, to authorize the City Administrator to extend Officer Tliomton's current leave of absence without pay to coincide with his Family and Medical Leave Act leave. Vote: Ayes 5, Nays 0. ( * #20) STEP ADJUSTMENT - KRIS KNOLLENBERG Flint moved, Peterson seconded, to approve a pay adjustment for Kris Knollenberg to Step III of Level 4 of the City's pay schedule, effective June 9, 1998. Vote: Ayes 5, Nays 0. ( * 921) SPECIAL ASSESSMENT DEFERRAL RENEWAL - REAPPLICATION FROM STUBBS BAY SANITARY SEWER PROJECT - RESOLUTION NO. 4097 Flint moved, Peterson seconded, to adopt Resolution No. 4097 approving the reapplication of special assessment deferment for Patty Lou Clapp. Vote: Ayes 5, Nays 0. 0101 ORONO CITY COUNCIL MEETING • MINUTES FOR JUNE 8,1998 (21A) TEMPORARY APPOINTMENT OF OFFICER CHRIS FISCHER TO A FULL -TIME POLICE OFFICER SCHEDULE Moorse explained that this temporary appointment is a result of the extended leave of Officer Mark Thornton. Chris Fischer was appointed to a part-time officer position in February of 1998 and has completed his field training. Moorse confirmed that the Police Chief was also recommending the appointment. Peterson moved, Goetten seconded, to approve the temporary appointment of Officer Chris Fischer to a full -time police officer schedule at the Step 1, Full -Time Police Officer pay rate of $13.72 per hour with full benefits effective June 8, 1998 through October 1, 1998, subject to review based on the employment status of Officer Mark Thornton. Vote: Ayes 5, Nays 0. Moorse asked Council to consider a joint Planning Commission/Council work session to be held in conjunction with the June 29 Council meeting for the Shoreline Drive/Heritage Drive and Lane public hearing. Another item for discussion would be the Park Land Company development proposal. Council was in agreement. 0 ( * #22) LICENSES There were no licenses. ( 423) BILLS Flint moved, Peterson seconded, to approve payment of the All Funds Account. Vote: Ayes 5, Nays 0. CITY ATTORNEY'S REPORT Attorney Barrett requested an Executive Session. ADJOURNMENT Peterson moved, Flint seconded, to adjourn the meeting at 11:28 p.m. ATTEST: • Linda S. Vee, City Clerk Gab el Jabbour, Mayo 27