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Home My WebLink About04-25-2016 Council PacketAgenda for Council Meeting Set for Monday, April 25, 2016, 7:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us Sign up for email notifications at www.ci.orono.mn.us – follow links for Stay Connected & Email Notification The public is invited to address the council regarding any item on the regular agenda. If your topic is not on the agenda, you may speak during the Public Comments section. Roll Call Pledge of Allegiance Approval of Agenda 1.Consent Agenda – Consent agenda items, including (*) asterisk items, are considered to be routine items to be enacted upon by one motion by the City Council under this section of the agenda. Items on the Consent Agenda are reviewed in total by the City Council and may be approved through one motion with no further discussion by the Council. Any item may be removed by any Council Member, staff member or person from the public for separate consideration. If you wish to remove any item from the Consent Agenda, please state the item number and description of the item. Memos regarding each of the Agenda items are available in the Public Packet located in the lobby near the sign in sheet. Approval of Minutes 2.Council Meeting of April 11, 2016 * Presentation 3.Donation from the Minnesota Office of Traffic Safety Public Comments – (Limit 5 Minutes per Person) This is an opportunity for the public to address matters not on the agenda. The council will not engage in discussion or take action on items presented at this time. However, the council may refer issues to staff for follow up or consideration at a future meeting. Speakers should state their name and home address at the podium before speaking. Public Works/City Engineer Report 4.Watertown Road Phase 2 5.Watertown Road with Long Lake Award Approval 6.Long Lake Creek Subwatershed Partnership 7.Lurton Off Leash Dog Park 8.Appointment of 2016 Seasonal Employees – Update 1 Public Safety Report 9.2015 Orono Police Department Annual Report 10.Part-Time Police Officers 11. Liquidation of Forfeited Vehicle 12.LOGIS Records Management System Planning Department Report – Planning Commission Representative – Bruce Lemke 13. #16-3814, Alexander Design Group o/b/o Peter & Melissa Santrach, 1700 Bohn’s Point Road - Variances - Resolution 14.2016 Joint Use Dock License Renewals 15.Birches MN Spring Ride Permit – Hennepin County Water Patrol Agenda for Council Meeting Set for Monday, April 25, 2016, 7:00 P.M. Orono Council Chambers, 2780 Kelley Parkway, Orono, MN 55356 952-249-4600 / www.ci.orono.mn.us Sign up for email notifications at www.ci.orono.mn.us – follow links for Stay Connected & Email Notification Mayor/Council Report City Administrator's Report 16. First Quarter Financial Report 17. Permits/Licenses a. Garbage Hauler * 18. Claims/Bills * City Attorney's Reports Adjournment Upcoming Events 2016 05-02-16 – Park Commission Meeting, Monday 6:30 p.m. 05-09-16 – Council Meeting, Monday, 7:00 p.m. 05-16-16 – Planning Commission Meeting, Monday, 6:30 p.m. (Dennis Walsh Liaison) 05-23-16 – Council Work Session, Monday, 5:00 p.m. 05-23-16 – Council Meeting, Monday, 7:00 p.m. 05-30-16 – City Hall Closed in Observance of the Memorial Day Holiday 06-06-16 – Park Commission Work Session, Monday 1:00 p.m. 06-13-16 – Council Meeting, Monday, 7:00 p.m. 06-20-16 – Planning Commission Meeting, Monday, 6:30 p.m. (Jim Cornick, Jr. Liaison) 06-27-16 – Council Work Session, Monday, 5:00 p.m. 06-27-16 – Council Meeting, Monday, 7:00 p.m. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 1 of 32 ROLL CALL The Orono City Council met on the above-mentioned date with the following members present: Mayor Lili Tod McMillan, Council Members James Cornick, Jr., Lizz Levang, Aaron Printup, and Dennis Walsh. Representative Staff were City Administrator Jessica Loftus, Finance Director Ron Olson, Community Development Director Jeremy Barnhart, Senior Planner Michael Gaffron, Public Works Director/City Engineer Adam Edwards, City Attorney Soren Mattick, and Recorder Jackie Young. Mayor McMillan called the meeting to order at 7:00 p.m., followed by the Pledge of Allegiance. APPROVAL OF AGENDA 1. CONSENT AGENDA Item Nos. 6, 8, 11, 12, 13, 17, and 18 were added to the Consent Agenda. Levang moved, Cornick seconded, to approve the Consent Agenda as amended. VOTE: Ayes 5, Nays 0. APPROVAL OF MINUTES *2. CITY COUNCIL WORK SESSION MINUTES OF MARCH 28, 2016 Levang moved, Cornick seconded, to approve the minutes of the City Council Work Session of March 28, 2016, as submitted. VOTE: Ayes 5, Nays 0. *3. CITY COUNCIL MEETING OF MARCH 28, 2016 Levang moved, Cornick seconded, to approve the minutes of the City Council meeting of March 28, 2016, as submitted. VOTE: Ayes 5, Nays 0. PUBLIC HEARING 4. FIRE SERVICE City Administrator Loftus stated at the beginning of the year, the issue of Wayzata providing fire service to a portion of Orono was brought forward by Council Members Printup and Walsh. They requested the City explore what it might mean to change from the Wayzata fire district to the Long Lake fire district. Since that time Staff has gathered some information and a public hearing notice has been sent to the affected property owners. Loftus indicated the subject area is depicted in red on the map and consists of the eastern section of Orono comprised of approximately 180 parcels, which is approximately six percent of the total number of parcels in Orono. The area depicted in orange/red is the golf course and part of the DNR nature center. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 2 of 32 4. FIRE SERVICE (continued) Since 1962, Orono has contracted with Wayzata for fire protection for this section. The cost in 2016 is $29,234. Loftus stated the contract cost is calculated using a simple formula, consisting of taking the average number of calls over the past three years, which is approximately seven percent of the total calls that Wayzata responds to. That seven percent is then multiplied by Wayzata’s previous year’s budget to arrive at Orono’s contract cost. Loftus noted Orono did approach the City of Wayzata in 2014 to review the contract and talk about possible adjustments. Wayzata did lower the contract cost by $5,000 and agreed that Wayzata’s ladder truck does not necessarily serve Orono residents. That cost was consequently deducted from the contract cost. The current contract excludes Orono from contributing towards the ladder truck and fire station. The Long Lake Fire Department covers the other 94 percent of Orono and they would be able to add this section at a cost of $8,168. If this change is to occur, it would reduce the City’s fire cost by approximately $21,000. Loftus noted Orono’s total fire budget is $395,000. Currently the average taxpayer covered under the Wayzata contract would incur $1.76 per year on a $250,000 home. In regards to 911 calls, for the past two years the Wayzata Fire Department has averaged a 6.92 minute response time to that area in Orono. The Wayzata Fire Station is on average 1.9 miles away from that section. An educated estimate from Long Lake on the response time is expected to be about 8.64 minutes. The Long Lake Fire Station is located on Willow Drive, which is approximately 3.5 miles from that service area. Loftus noted the National Firefighter Professional Association standard is ten minutes response time, so both agencies would fall within that response time standard. As it relates to a further breakdown of response times, for someone living on North Ferndale, the response time would be 9.23 minutes, Ferndale Road West would have an 8.25 minute response time, and the Myrtlewood area would have an 8.45 minute response time. Other areas within Orono would have similar to greater response times. Currently Long Lake responds to residents on Townline Road or Bayside Road, both are in the three to four mile range from the station, and have a response time of 9.4 minutes. Loftus reviewed the call history for Wayzata fire service over the past three years. On average this area had around 20 calls per year, with the number one call being fire detectors without fire and then medical calls. Orono has not had a structure fire in the past three years. Loftus noted the City Council did receive six written comments as well as some e-mails in response to this item. Council Member Printup stated he has brought up this issue several times over the past couple of years and that this is the first time a public hearing has been held on it. Printup stated he wants to make sure, as the Council heads into this, that the discussion not be based on fear and that he would not have brought up this issue if he felt that life, liberty or safety was in jeopardy. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 3 of 32 4. FIRE SERVICE (continued) Printup stated in his view this is a tax and spend issue, and that currently Orono is spending $29,000 for fire service versus $8,000 they could be paying for a similar service. Printup stated the main concern the Council will hear tonight will likely be response time, and that there will be a 1.72 minute difference for fire trucks to arrive if Orono goes with the Long Lake Fire Department. Printup stated the fire department response time is not the only part to this very broad subject and that there are many moving parts. Printup stated at the end of the day, given the Orono Police and Fire Departments, along with mutual aid and auto starts, they will meet the service needs and possibly not change any of the response times because of the mutual aid and auto starts. Printup stated this is not an issue of response time only and that there are many more facts than just the response time difference of 1.72 minutes. Printup stated 1.72 minutes equals 1 minute 43 seconds and that it has taken him longer to read this statement. Printup stated this is about common sense and that he is a person that has been known to question and try to change the status quo if it is the right thing to do and that the City should not continue to kick the can down the road and instead think about what is best for Orono. Printup stated what people are talking about when they sit around the dinner table are out of control fees and spending, how elected officials do not make the right decisions due to political consequences. Every day people are sitting at the dinner table talking about what does not make sense about government. If there is an emergency, the police are first on the scene and can render aid. If needed, the fire department can be on scene, not to mention mutual aid, ambulance service or helicopter service. Printup noted construction on Old Highway 12 will cause some delays, but that Old Highway 12 will have lanes open for everybody. Construction by the Metropolitan Council along Shoreline Drive will also cause delays, more so than the Old Highway 12 work because it might be a total road closure. Printup stated Orono has been through this exercise on the western portion of the city. Printup stated people that enjoy supporting and giving money to Wayzata Second Call can continue to do so and that First Responders will continue to administer emergency care service. Printup stated a tax of a dollar here or a fee there adds up over the years and that he is very much opposed to the tax and spend approach. Printup stated he would rather keep Orono residents’ tax dollars here in Orono. Printup indicated for the last couple of years he has voted against the budgets because of the tax and spend approach. Printup noted the other 3,800 parcels in Orono were not provided notice of this hearing and that he is sure some of them might like to have a voice on how their tax dollars are being spent. Printup stated those are the main reasons why he has wanted to talk about this for the past few years and that there are a lot more moving parts to this than simply the response time. Council Member Cornick asked if the City has any way of lodging any complaints against the Wayzata Fire Department. Loftus indicated she is not sure the City does, but that in the six years she has been here, she has not received one. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 4 of 32 4. FIRE SERVICE (continued) Council Member Walsh noted the City is not changing the fire responders or the police service or ambulance service as part of this and that the police department is usually the first to respond. Walsh noted this is just strictly dealing with the fire service contract. McMillan noted this discussion was initiated solely by the Orono City Council Members and not either fire department. Mayor McMillan opened the public hearing at 7:19 p.m. Judson Dayton, 825 Old Crystal Bay Road, stated in randomly talking to Chief Kevin Klaprick at a fundraising event, he indicated they would like to continue the service the way it is. The Wayzata Fire Chief also asked him to remind the Council that sometimes the fire department is the fire responder and that some of the times are averages and could vary. Dayton stated in some of the areas there is a large difference, which might not matter as much in a fire, but that those couple of minutes difference matter in a heart attack or other medical emergency. Dayton stated the Wayzata Fire Department would like to continue servicing the sections that they are and that he hopes those response times make a difference at some point. Robert Howe, 135 Chevy Chase Drive, stated he has lived here since 1971 and that he is a board certified internist. Howe stated his concern is to the response time as it relates to cardiac arrest. The first 24 hours after a heart attack are critical and that they are able to save many lives due to the first response because that is when irregular heartbeats cause the most deaths. The response time between the patient calling the fire department or the police with chest pain and the response time is absolutely critical to survival. Howe stated one reason this country has improved cardiac care is because of emergency response teams and that lives are saved because of that response time. Howe stated two minutes more is too much. Tom Collum, 725 North Ferndale Road, stated he happens to live in an area that has the longest response times. Collum indicated he has had two heart attacks and has great sensitivity to this issue. Collum indicated the area he lives in also has no fire hydrants and that he is curious what the response time will be and how they will address the fires since there are no fire hydrants. Collum noted he has not seen any other solutions come up for the area and that the response time is double to his house for fires or emergencies and that it is a lot more than dollars and cents. Stacy, 240 Northgate Road, stated she has lived in a number of areas and has seen a lot of emergency services handled off and on. Stacy stated she cannot say enough about Wayzata and how they provide public service very well for a pretty decent cost. Stacy noted she just received her City of Orono sewer and water bill and that in her opinion the City can do better there. Stacy stated she knows people have medical concerns and are concerned about the longer response times. The City of Wayzata Fire Department runs a good department and has updated their equipment with the community in mind. They have had to deal with the Press Homes being built out, as well as other things going on in the City, and have done it in a very thoughtful, concerned way about costs, people, and resources. Stacy stated she is for keeping it where it is at and that geographically it makes sense because anything can happen. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 5 of 32 4. FIRE SERVICE (continued) Rick Fredrickson, Woodhill Country Club Golf Course Superintendent, stated he is here tonight representing the golf course and that he is also a retired firefighter. Fredrickson noted Orono/Wayzata bisects the Woodhill Country Club almost down the center and that they have three buildings in Wayzata and three buildings in Orono. Fredrickson questioned what would happen when and if there is a fire there. Fredrickson commented he is not sure if Council Members Printup or Walsh have considered that but that they would like to continue with Wayzata since they have done a good job in the past. Fredrickson stated as it relates to response times, what they are losing track of is where the average is being determined from. Fredrickson stated he can almost guarantee that 1.43 minutes is not accurate and that it will take the Long Lake Fire Department a lot longer to get through the City than that. Fredrickson stated if they run lights through Orono Orchard and Fox Road in order to get to the Woodhill Country Club, they will be putting some of the residents in danger as well. Fredrickson requested the City Council consider all of those facts before making a decision. Printup asked about the mutual aid and auto starts. Fredrickson stated if there is a structure fire, several departments are on that list, but they do not cover medicals. Van Eyll stated there are no auto starts for any medical situation. Council Member Levang asked approximately how many people might be on the golf course premises. Fredrickson stated it could range from a few people to over a hundred. Fredrickson stated currently some of the buildings are sprinkled but not all of them. In addition, the sprinkler system only has a 5-minute backup tank. The golf course does have fire hydrants and that they routinely work with the Wayzata Fire Department to make sure they are aware of where those are located. Dennis Johnson, 106 Chevy Chase Drive, stated he is also here tonight representing Tom and Lynn Dunn and their two children who live across the street. Johnson stated contrary to what Council Member Printup was suggesting, he finds it hard not to talk about this without emotion. Johnson indicated two years ago his wife was laid up with a badly broken leg and he also had a medical issue. Johnson stated luckily his children were old enough to know what to do and called 911. Wayzata did a very professional job. In addition, approximately four or five years ago the neighbors across the street went to bed with seven people in their house. Unknown to them, a fire was brewing in their attic, but luckily the paperman came by and smelled smoke and called 911. Wayzata searched the area looking for the fire and drove around on Chevy Chase. Finally the man on the back of the truck was able to spot the fire. Johnson stated within a matter of a few minutes that house would have collapsed and killed all seven people. Johnson stated when he hears that emotion should not be a part of this discussion and that the only piece that makes sense is there are moving parts that account for spending money wisely by the Council, for himself and his neighbors, they would like to have Wayzata as their fire department because the only moving parts that matter to him are his neighbors. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 6 of 32 4. FIRE SERVICE (continued) Katie Simpson, 142 Chevy Chase, stated response time might mean more to the Council if they lived in that area or their children, pets or home were at risk. Simpson stated she has had the Wayzata Fire Department at her house a couple of times and the police were not there first. Kristopher Scherer, 90 Ferndale Green, stated they live less than a mile from the Wayzata Fire Department and that he has a tough time with the estimated response times since he knows how quick Wayzata is. Scherer stated the Orono Police Department is a good department and respond quickly but that they do not come through his neighborhood very often. Scherer indicated he has not seen a police car in the cul-de-sac within the past six months and that there are not there very often. Scherer indicated he would prefer to stay with Wayzata. Gabriel Jabbour, 985 Tonkawa Road, stated he commends the Council on trying to find every possible way to save taxpayers money, but that it is disappointing to hear that the Council started to pick on this particular pocket to do it. Jabbour indicated he is equally disappointed to see that Council Members Printup and Walsh have already made up their minds on this issue prior to the public hearing. Jabbour noted he spent close to ten years putting this system in place and that they did not find it necessary to pick up the phone and call him. Jabbour noted he has been here for 45 years, and that when he was on the Council, Orono had three or four different fire services. Due to the Highway 12 construction, Orono had to tear down the old facility and construct a new one. Jabbour commented that happened after a lot of blood, sweat and tears, and that he would strongly encourage the Council to direct their energies to acquiring equipment for that department. Jabbour stated he is not sure if the Council is experienced or inexperienced, but that volunteers are shrinking throughout the entire country, particularly in the African American community. Jabbour stated maintaining the moral of the volunteers is important. Jabbour indicated he has talked with a number of firefighters in Wayzata and Long Lake and they all have said they would do whatever the Council decides to do but that they wish they would leave it the way it is. Jabbour noted some of this has unintended consequences and that it generates really bad will when Orono says they will leave the Wayzata Fire Department but yet still rely on them for mutual aid, with no intention to help Wayzata buy a ladder truck. Jabbour stated if the Council wants to do that, they can do it, but that they should keep in mind that Orono will have to help buy Long Lake a ladder truck at some point. Jabbour stated he is also not so sure Wayzata will respond at Orono’s will anytime they wish them to as it relates to mutual aid, but that contractually they have to so. Jabbour stated he is not so sure Wayzata will give Orono all of their equipment simply because Orono is asking for mutual aid. Mayor McMillan closed the public hearing at 7:40 p.m. McMillan stated she would like the Council to make a decision tonight if possible or schedule a new date when this will be heard again so the residents are aware of the new date. Levang moved, McMillan seconded, to affirm the agreement with the Wayzata Fire Department. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 7 of 32 4. FIRE SERVICE (continued) McMillan stated her position has not changed from a month ago and that in her view this was not a good path to go down. McMillan stated a number of people have asked her what it is like being mayor, and that she tells them it is like being chairman of a volunteer nonprofit board. The Council’s job is to figure out how to deliver services effectively and at a reasonable cost. The City is able to cover some of the costs for services and some years the City might make a little bit over, but some of the services that the City is directly responsible for, such as public safety, the City does not make a profit on and they do not break even. McMillan stated in her view the residents agree as a community to everyone paying collectively to ensure that everyone in the community has safe access to fire and police protection and that it is out of concern for our fellow citizens and not about dollars. McMillan stated it is about providing a service that the residents are not separately charged for when they show up at the door but instead everyone contributes to it. McMillan stated it will never be 100 percent fair and that she equates it to paying insurance. A person feels fortunate they do not have to make a claim, but if they do make a claim, they are glad they have insurance. McMillan stated the City supports good public service and the residents are glad they have it when they show up at their door. McMillan stated she is glad the residents have access to it even if they do not need it and that public safety should not be about penny pinching. McMillan stated it is about all the residents chipping in and that she is willing to pay a couple more dollars on her taxes to know that the citizens of eastern Orono have fire service that is reasonably priced. McMillan noted none of the residents are asking the Council to change it and that she sees no need to change. Levang stated fire service is an essential service and that the citizens are paying taxes and expect certain essential services. The residents expect clean water, building codes and enforcement, police protection, snow removal, street cleaning, sewage and water treatment, and fire protection. Levang stated as an elected official, it is her responsibility to make sure that Orono provides these essential services and that they provide the highest level of services possible at a reasonable cost. Levang stated maintenance of public works equipment is important and was the reason why Orono built a police garage and why they replaced the rusty and deteriorating streetlights in Navarre. The City has a responsibility to the citizens, and reducing the fire response rate for property owners on the eastern edge of Orono would represent a decrease in service. In addition, Chief Van Eyll has been clear that he cannot meet the response times of Wayzata, which would diminish the peace of mind of the residents. Levang stated all citizens should have the best response rate possible with reasonable costs, and that she is unwilling to jeopardize anyone’s life or property. Levang stated she is also unwilling to pit one neighborhood against another, which is part of what is happening here. Levang noted fire response rates vary within the city. Levang stated she resides on Bayside, which has a nine minute response time, but that she is not going to bemoan that when those on the eastern edge have six. Levang stated to describe this as wasteful spending is untrue, and if Orono needs to cut its budget, she is not sure fire service is where they want to cut. Levang indicated she is not in favor of eliminating the fire contract with Wayzata. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 8 of 32 4. FIRE SERVICE (continued) Printup stated he brought his utility bill and that it increased again. Printup stated that does not relate to fire service and response times, but that when he sees tax dollars going outside the City, he takes another look and will bring it up every year. Printup asked whether it makes sense to have a separate contract for six percent of the parcels in the City that have on average 20 calls a year. Printup asked whether it makes sense to have a separate contract for an average of three medical calls per year. Printup questioned whether it makes sense to have a separate contract when they are talking about emergency calls that police can respond to first. Printup asked if it makes sense for Orono to pay more than $20,000 a year more for fire protection than is necessary for 20 calls per year. Printup further questioned whether it makes sense for Orono to have a contract written in 1962, which is 54 years old. Printup stated if anything, it is shedding light on something that the City needs to review and that they perhaps need to delve into the contract. Printup stated much of the concern from the affected parties is the response time but that mutual aid and auto start can help. Printup indicated he has a philosophical belief that if the City can provide a same or similar service that requires less tax dollars, he has a duty to continue to stand between the taxpayers and the tax spenders. Printup stated he is glad this has finally seen the light of day because the Council has discussed this on a number of occasions over a number of years but has never called a public hearing on it before. Printup stated he continues to believe that Orono has a larger area that has one service provider, one contract, and that changing fire departments would mean taking the hard step forward and asking the Long Lake Fire Department to provide service. Cornick stated when this process started, he wanted to remain neutral and see if there was a compelling reason to make a change. Cornick stated in his view he does feel the Council has enough information but at this point he does not see a compelling reason to change. Cornick indicated he would be against a change at this point. Cornick asked if the motion to continue with Wayzata should have a date attached to it. Cornick asked whether the City should go with the contract for two or three years more and then reconsider it. Loftus stated currently the City has a one-year contract and that the current contract would go through the end of the year. Walsh stated he appreciates the public input and that he would like to have public dialogue about everything since government does things too often in the dark and the citizens do not get to see the discussions. Walsh noted Fire Chief Van Eyll actually calculated the response times and that he picked various points throughout the City. Walsh stated in the past the western part of Orono was serviced by Maple Plain, which is a lot closer than Long Lake, but that was changed to bring most of Orono under one contract. Walsh stated if he approached the Fire Chief and asked him to cut things to make up the $20,000, he would likely need to get rid of some fire trucks or other equipment. Walsh stated in his view there is some sort of disconnect between one fire department charging over $20,000 for fire service and another department charging a little over $8,000, which is where the open dialogue is important. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 9 of 32 4. FIRE SERVICE (continued) Walsh stated he was very excited about helping the process to get the public dialogue going. Walsh stated the only information that he has seen so far is the Long Lake Fire Department has a minute and a half difference in response times, but that there is a huge part of Orono that has the same or similar response time. Walsh stated he does not want other people coming to him asking for a different fire station because they can receive a better response time. Walsh stated having an open dialogue is good, and that for $20,000, the City needs to have a conversation with Wayzata to see if they can lower costs. Walsh commented the City struggles to come up with the money to do projects, such as road improvements, and that knowing Long Lake can service the area within the recommended time frames and that the First Responders will be the same First Responders, in his view it makes sense to save that extra money. Loftus noted the difference in cost between the two contracts is purely a function of volume and that it takes X amount of dollars to build a station, buy the necessary equipment, and have firefighters available. Loftus noted Long Lake has a significantly higher amount of volume, which is why it is cheaper to respond. Wayzata has a smaller number of calls and Orono pays a fixed portion of those calls. Loftus indicated she is not sure if Orono can reduce that cost since it is based on a fixed percentage of calls. Loftus stated fire service is very capital intensive even though the fire departments utilize volunteers and that it is the fixed costs that end up costing more. Loftus stated her understanding of the reason why it is more effective and cheaper per call is simply a function of volume. McMillan stated in her view it is dangerous to be shopping around for fire departments and that fire departments are capital intensive, with a large volunteer group that is very loyal to the community. Many of the residents have lived here for a long time and the Wayzata Fire Department knows their neighborhood. McMillan stated in her view it is dangerous to just go with the low bidder and that it impacts the morale, reputation, and integrity of these departments. Levang stated she would like to call the question. Walsh stated he does not appreciate the Mayor calling it dangerous but that there is a disconnect between the numbers. McMillan stated they are talking about dedicated public safety officers, which is not something a person shops around for. Printup stated he has a hard time explaining to people outside of the eastern edge of Orono why they are paying more for their fire protection to help offset this section of Orono. Printup stated he understands that it is hard when a border neighborhood has been serviced for so long by a particular fire department, but when other residents see the numbers of almost $30,000 for the same or similar service with 20 calls on average, three medicals, no fires, which could be accomplished for $8,000, it is difficult to explain that. VOTE ON THE FOLLOWING MOTION: Levang moved, McMillan seconded, to affirm the agreement with the Wayzata Fire Department. Ayes 3, Nays 2, Printup and Walsh Opposed. PRESENTATION MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 10 of 32 5. LONG LAKE FIRE DEPARTMENT ANNUAL REPORT FOR 2015 Fire Chief James Van Eyll addressed the City Council regarding the Long Lake Fire Department’s annual report for 2015. It is the goal of the Long Lake Fire Department to perform these services in a professional and efficient manner by maintaining effective training, fire prevention, fire suppression and emergency response. Van Eyll reviewed the officers of the fire department and the organizational chart. There are currently 40 active members, with one on military leave, one on material leave, and three on personal leave. All members are currently or will be Firefight I or II state certified, First Responder or EMT certified, and HazMat Operations certified. One member retired and six members came off of probationary status in 2015. Van Eyll briefly reviewed the facilities and equipment of the Long Lake Fire Department. The total number of 2015 emergency calls for Orono was 319. There were 16 fire calls, 66 rescue and emergency medical service calls, 59 hazardous condition calls, 89 good intent calls, and 76 false alarms. The Long Lake Fire Department also provided mutual aid 30 times in 2015. The average response time for Orono was 06.25 minutes. On average 13.87 members responded per call, with an average of 11.75 members responding to daytime calls. Sixty-three percent of the calls occurred during daytime hours. The number of call hours for Orono in 2015 was 4,586, which accounted for 73.59 percent of all calls received by the fire department. Van Eyll reviewed the fire department’s goals for 2015. Training goals for 2016 include live burn training, medical training, officer development, driver training, and foam/CAFS training. Other goals for 2016 include consolidating fundraising activities to one day with the exception of the pancake breakfast, creating an LLFD cloud drive, finding a location for B11 on Lake Minnetonka, creating a better way to track items that are being done and need to get done around the stations, and completing Lexipol and other SOPS. Additional training goals for 2016 include officer training, driver/pumper training, simulator training, and training with the Orono Police Department, schools, churches, and businesses on active shooter. Van Eyll recognized the top responders for each station as well as the top training attendees. The Long Lake Fire Department also participated in the Excelsior boot hockey event, an air climb, a chili cook-off, the New Germany softball tournament, the Maple Plain water ball event, trap shooting, and the Centennial Celebration. Events planned for 2016 include the pancake breakfast on April 10, Kids Day on October 10, a toy and food drive on December 3, and the Long Lake Fire Department’s celebration. Levang asked whether affordable housing would help attract additional volunteer firefighters. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 11 of 32 PRESENTATION (continued) Van Eyll stated additional housing is one component of it but that volunteerism is down nationwide for various reasons. Van Eyll noted three public workers from the City of Long Lake have recently retired and two out of the three have indicated they would be interested in becoming a member. Walsh stated he always finds it amazing that false calls are so high and asked whether that common across the country. Van Eyll stated it is more common with homes that have security monitoring systems or alarm systems but some are medicals where the police department gets there first and have the situation handled before the fire department arrives. Cornick asked if they are anticipating getting a dock for their boat. Van Eyll stated he is hopeful. McMillan commended Chief Van Eyll for getting as many volunteers as he has gotten as well as the successful pancake breakfast this past Sunday. PUBLIC COMMENTS None PUBLIC WORKS/CITY ENGINEER REPORT Edwards reported on the following items relating to the Public Works Department: • Road restrictions will be lifted on Friday. • Pothole repairs have started. Fox Street, East Long Lake, Lyman, Watertown, Leaf and Livingston are some of the priority streets. • Street sweeping has started and debris is being deposited up in Medina. • The CIPP of sewers on Kelly, Baldur Park, and Old Beach Road has been completed and manhole sealing will be commencing in the near future • The Public Works Department is working with the Metropolitan Council project for the second pipe up County Road 15. All the pipes have been run to Lift Station No. 1. • New sand was placed at Lydiard Beach. • The golf course kitchen project is almost completed. • Tim Amundson has submitted his resignation and has taken a new position with another city. • The golf course is now open depending on the weather. *6. APPOINTMENT OF 2016 SEASONAL EMPLOYEES – UPDATE 1 Levang moved, Cornick seconded, to approve the hiring of the seasonal employees listed in Staff’s April 11, 2016, memorandum. VOTE: Ayes 5, Nays 0. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 12 of 32 PLANNING DEPARTMENT REPORT – KEVIN LANDGRAVER, REPRESENTATIVE 7. #16-3816 TEXT AMENDMENT PERTAINING TO DOCKS FOR EMERGENCY USE, ORDINANCE NO. 167 Community Development Director Barnhart stated this text amendment defines County docks and establishes the same as a permitted use, provided it meets the requirements set out in the ordinance. This amendment would allow Hennepin County and only Hennepin County to install a dock for emergency access in certain districts. The dock would not be for overnight dockage and can only be used for emergency access to the lake. Barnhart stated in his view this ordinance addresses the goals but also limits the number of county docks within the community. Staff and the Planning Commission recommend approval of the text amendment as drafted. Gabriel Jabbour, LMCD Representative, stated in the summer of 2014, a substantial number of accidents were occurring on Lake Minnetonka near Big Island and Lord Fletcher’s. The dock where emergency services are currently accessing the lake is located on the upper part and the majority of the activity is happening on the lower part of the lake. Jabbour indicated approximately ten years he helped arrange with the owner of Sailor World and the LMCD to allow a dock there. Last year, given the increased number of emergencies on the lake, it was demonstrated that it was not sufficient to respond to all the emergencies. The LMCD and the Hennepin County Water Patrol looked at a number of options and determined that a dock closer to the lower part of Lake Minnetonka would be the best solution. The proposed dock is located within minutes of the 55-mile an hour zone and within minutes of the helicopter landing site. Jabbour stated the dock should also have no adverse impact on any residents and that no overnight parking will be allowed at the dock. McMillan noted the Planning Commission recommended gates and fences to secure the dock, which has been included in the ordinance. Walsh stated in his view the text amendment has been crafted well and does not contain a lot of ambiguity. Levang moved, Printup seconded, to adopt ORDINANCE NO. 167 , Third Series, an Ordinance Amending the Zoning Ordinance Pertaining to County Docks in the LR-1A Zoning District. VOTE: Ayes 5, Nays 0. *8. #15-3792 JOHN AND BEN KIEFFER, 2024 SHADYWOOD ROAD, VARIANCES – REVIEW REVISED PLANS – RESOLUTION NO. 6601 Levang moved, Cornick seconded, to adopt RESOLUTION NO. 6601, a Resolution Approving Variances from Orono Municipal Zoning Code Sections 78-350, 78-1403, and 78-1700(1) for Property Located at 2024 Shadywood Road. VOTE: Ayes 5, Nays 0. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 13 of 32 9. #16-3807 TOM GONYEA, ESTATE DEVELOPMENT CORP., 425-595 OLD CRYSTAL BAY ROAD NORTH – PRELIMINARY PLAT APPOVAL – RESOLUTION NO. 6603 Senior Planner Gaffron noted on March 28 the City Council voted 4-0 to direct Staff to revise the draft preliminary plat approval resolution and to forward to the Metropolitan Council the Comprehensive Plan Amendment. The Comprehensive Plan Amendment was submitted on March 31. Staff has not heard back from the Metropolitan Council at this point in time. The Preliminary Plat approval resolution has been revised as follows: 1. The table on Page 7 has been revised to indicate that side setbacks will be per the color-coded setback exhibit provided by the applicant. That plan will be attached as Exhibit B-19. 2. The list of plans on Page 10 has also been revised to include as Exhibit B-20 the conceptual street lighting plan submitted by the applicant. The applicant is proposing a limited number of streetlights, primarily located near the intersections. 3. Item 3 on Page 12 of 20 confirms that the interior sidewalk system will be maintained by the abutting residents, except the segment from the northeast cul-de-sac to the intersection of Wayzata Boulevard and Old Crystal bay Road will be maintained by the City. 4. Item 5 on Page 12 confirms the ownership and maintenance of street lighting and references the submitted conceptual street lighting plan. 5. Item C(3) on Page 14 has been revised to note that stormwater system maintenance will be the City’s responsibility and that the developer is obligated in configuring the final plat to provide access for future City maintenance of the system. 6. The requirement for escrow for sewer and water system design has been deleted since the City Engineer has confirmed that no such escrow is required from this developer. One of the issues discussed at the last Council meeting was whether or not a trail easement should be required along the south side of Highway 12 rather than relying simply on the internal system of sidewalks. Staff has spoken with Bob Byers from Hennepin County who has reinforced comments regarding the establishment of trails along Wayzata Boulevard. The County Transportation Staff are not in favor of any trails along the right-of-way of Wayzata Boulevard west of Old Crystal Bay Road. They would encourage the use of internal trails or sidewalks on both sides of the corridor. They would expect that if and when the Dumas property is developed, that the development would extend the internal sidewalk system proposed in Orono Preserve. On the north side of Wayzata Boulevard, they would encourage the Orono Schools to establish a sidewalk along the west side of Old Crystal Bay Road from the signalized intersection to the parking lot. If a pedestrian corridor is desired by the schools to connect to their west entrance to accomplish that internally rather than along Wayzata Boulevard. The applicant has submitted an aerial view depicting a 10-foot trail easement inside the northerly boundary of the property. In order to better visualize the impacts of such a trail easement, Staff has included a perimeter buffer cross-section and an enlargement of the proposed grading plan for that area. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 14 of 32 9. #16-3807 TOM GONYEA, ESTATE DEVELOPMENT CORP., 425-595 OLD CRYSTAL BAY ROAD NORTH – PRELIMINARY PLAT APPOVAL – RESOLUTION NO. 6603 (continued) Establishment of a 10-foot easement is fairly inconsequential, while actually developing a trail within the easement will have significant impacts on the current layout and buffer plan. 1. The location and topography of the road ditch within the right-of-way makes it very unlikely that a trail could be developed within the existing right-of-way, forcing it into the Preserve property. 2. Building a trail within a 1-foot trail easement would conflict with the proposed berms and plantings in the northerly 25-30 feet of Lots 1, 2, 3, 4, and 7. It would require that the berms and plantings would have to be moved further south, reducing the depth of the already minimal rear yards of those homes. Otherwise the north side of the berms would have to be excavated and a retaining wall established, perhaps as high as four feet, in order to provide a flat bench for the trail, jeopardizing the vegetative screening. 3. Moving the internal road even a short distance south would further restrict the minimal yards of lots to the south of that road which are already squeezed between the road and the wetlands and stormwater ponding area. Based on the above, Staff does not support the concept of a trail along the south side of Wayzata Boulevard. No trail or trail easement requirement has been added to the preliminary plat resolution at this time. Staff recommends approval of the resolution as currently drafted. Printup stating he is interested in obtaining the easement on this property for a potential trail at some point in the future because once the Dumas and Eisenger properties develop, there will be a lot of people in this area. Printup stated once that happens, Hennepin County could consider reducing the speed limit in that area. Printup stated since they have no idea of what the future looks like, he would again request an easement through that area. Walsh stated if an easement is obtained now, there is the possibility of doing something down the road. The easement would allow the City to have the ability to construct a trail sometime down the road if it is ever needed later. Gaffron noted at the last meeting the developer asked whether he would be compensated for the easement and he was informed that the City’s practice is only to provide credit against the park dedication fee should the actual trail be built. Gaffron stated there is probably minimal risk to acquiring the easement but that the trail has future impacts if it is ever built. McMillan asked if the developer would be restricted from putting anything on the easement. Printup stated the developer would not have to be restricted for the most part and that he does like the proposed buffering and berming. Printup stated he is merely thinking about all the unknowns that could happen should the other properties get developed at some point. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 15 of 32 9. #16-3807 TOM GONYEA, ESTATE DEVELOPMENT CORP., 425-595 OLD CRYSTAL BAY ROAD NORTH – PRELIMINARY PLAT APPOVAL – RESOLUTION NO. 6603 (continued) Walsh stated obviously no structures should be allowed but that it is more a matter of having the easement in the event it is ever needed. McMillan stated if there is berming and plantings, it makes it harder to put something there down the road. Gaffron noted there would also be a 10-foot drainage and utility easement in the same spot and there is the potential that utility companies will put whatever they need in that area. City Attorney Mattick stated if it is going to be a 10-foot overlapping easement, the City could simply expand what is allowed in that easement to accommodate any berming or other items the Council would like to allow. Gaffron noted the bottom of the ditch is probably ten feet into the actual existing right-of-way and that there will likely be some utilities in the easement at some point. Gaffron stated in the past the City has not required a trail easement to be separate from a utility easement. Mattick stated if the Council is interested in the future growth and interconnectivity of the area, now is the time to obtain the easement. Mattick stated as it relates to some of the discussion about the berming, initially some plantings would be nice to buffer the homes from the road. Mattick stated a sidewalk or trail is put in 10 to 20 years down the road, the residents abutting the trail may not like it and that they need to be told up front about the possibility of a trail being constructed in that area at some point in the future. Mattick stated the Council and developer should think about the design and where things get planted but that there is nothing in the resolution that would disallow plantings in there. Gaffron stated he is not sure if the developer is thinking about fences at all and that City Code would allow a rear yard fence since it is abutting a fairly substantial road. Gaffron noted other cities will quite often allow a 6-foot high fence along an arterial road and there could be six or seven different fence types unless some type of stipulations are required. Tom Gonyea, Applicant, stated he agrees with the concept of getting the easement now, and that if it is a long-term plan, he would like to put some trees or other plantings in there as a buffer. Gonyea stated there is also the possibility, in addition to the speed limit being reduced, that the County may change their opinion on whether they would allow a trail in that right-of-way, which may mean that the buffering could stay and the trail could be relocated. Gonyea indicated he is not proposing any fencing at this point since in his view the buffering will suffice. If a fence is ever built, it likely would be a black chain link fence and would be the same all the way down. Gonyea stated the type of fence and where it is located could be included as a condition in the resolution. Walsh stated it would be more of a matter of disclosing it to the homeowner so they are aware of all the stipulations. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 16 of 32 9. #16-3807 TOM GONYEA, ESTATE DEVELOPMENT CORP., 425-595 OLD CRYSTAL BAY ROAD NORTH – PRELIMINARY PLAT APPOVAL – RESOLUTION NO. 6603 (continued) Gonyea noted a trail easement is typically a separate document so it shows up on the title work. McMillan stated the back of the homes will be facing Wayzata Boulevard and that there might be a huge demand for fencing. McMillan stated the Council should perhaps consider whether any stipulations are desirable on the fencing. Gonyea stated he does not have an issue with requiring a similar type of fencing along Wayzata Boulevard. Gonyea stated black wrought iron tends to fade in with the buffering and that he would be fine with adding it to the resolution. Gaffron stated the language would likely be that the fence needs to be consistent in the type, height, and color so the residents understand what they can and cannot do for perimeter fencing along the two major roads. Gonyea stated there might already be fencing along the bypass. Mattick asked if the builder would install that fence or the individual homeowners. Gonyea stated the berm in his mind would block the road out for the most part and that he has not really considered installing a fence at this time. Gaffron stated the fence can go along the property line and that he will add language to the resolution regarding fencing standards and the easement. Levang moved, Walsh seconded, to adopt RESOLUTION NO. 6603, a Resolution Approving the General Concept Plan and Granting Preliminary Plat Approval for Property Located at 425-595 Old Crystal Bay Road North with changes trail easement and fencing covenants. VOTE: Ayes 5, Nays 0. 10. #16-3803 STONEWOOD, LLC, ON BEHALF OF TASHITAA TUFAA, 1830 SHORELINE DRIVE – VARIANCES AND CONDITIONAL USE PERMIT – RESOLUTION NO. 6602 Curtis noted at the March 14 meeting, the City Council reviewed this application and voted 3 to 2 to direct Staff to draft a resolution reflecting the following: 1. Approval of the lot width and lot area variances in accordance with the survey dated 03/10/16; 2. Approval of the side street setback variance according to the revised survey dated 03/10/16; 3. Approval of the second driveway access provided the Heritage Drive curb cut is reduced to a minimum width; and MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 17 of 32 10. #16-3803 STONEWOOD, LLC, ON BEHALF OF TASHITAA TUFAA, 1830 SHORELINE DRIVE – VARIANCES AND CONDITIONAL USE PERMIT – RESOLUTION NO. 6602 (continued) 4. Approval of the conditional use permit for grading with conditions as outlined in Staff’s report. City Planner Curtis stated at the Council’s direction, the applicant reduced the width of the second driveway onto Heritage Drive to 12 feet with a 3-foot unpaved, reinforced turf flare as the driveway meets the roadway. The applicant has also provided a detailed landscape plan which enhances the existing vegetation and offers screening on the perimeter of the property as well as provides for infiltration at the termination of the swale. The landscape plan includes a 42-inch tall iron fence and entrance monuments with gates. A permit will be required for the monuments and gates. Staff has drafted an approval resolution reflecting the Council’s direction. McMillan noted the fence will not require a variance. McMillan asked if the gates and monuments would require a variance. Curtis indicated she has not seen any plans for the monuments or gates and that Staff would need to review those to determine whether a variance is required. Levang moved, Cornick seconded, to adopt RESOLUTION NO. 6602, a Resolution Approving Variances from Municipal Zoning Code Section 78-305 and Approving a Conditional Use Permit Pursuant to Municipal Zoning Code Sections 78-966 and 78-967 for the property located at 1830 Shoreline Drive. Walsh stated in his view the Mayor has set some dangerous precedents when she disregards the safety and well-being of a neighborhood for the wants of one. Walsh stated that comes on top of the dangerous precedent at the previous meeting when she said the entire Council will only accept one driveway knowing the safety and well-being would be impacted as well as the parking and other issues on Heritage Lane. Walsh stated in his view she has set a precedent and that the neighbors do not really know what she means since she has flip-flopped on the issue. Walsh stated in his view that sets a dangerous precedent and is not good for the people of Orono or this neighborhood. VOTE: Ayes 3 Nays 2, Walsh and Printup Opposed. *11. #16-3811 JAMISON KOHOUT/LANDSOURCE, LLC, 3438 LYRIC AVENUE – VARIANCES – RESOLUTION NO. 6604 Levang moved, Cornick seconded, to adopt RESOLUTION NO. 6604, a Resolution Granting Variances to Municipal Zoning Code Section 78-350 for Property Located at 3438 Lyric Avenue. VOTE: Ayes 5, Nays 0. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 18 of 32 *12. #16-3812 GREG REITAN AND SALLY NEUBAUER, 925 BROWN ROAD NORTH – VARIANCES – RESOLUTION NO. 6605 Levang moved, Cornick seconded, to adopt RESOLUTION NO. 6605, a Resolution Granting a Variance to Municipal Zoning Code Section 78-1279(6) for Property Located at 925 Brown Road North. VOTE: Ayes 5, Nays 0. *13. #16-3813 DALE GUSTAFSON ON BEHALF OF MATT BURNS, 1180 LOMA LINDA AVENUE – VARIANCES – RESOLUTION NO. 6606 Levang moved, Cornick seconded, to adopt RESOLUTION NO. 6606, a Resolution Approving Variances from Municipal Zoning Code Sections 78-1279 and 78-1680 for the Property Located at 1180 Loma Linda Avenue. VOTE: Ayes 5, Nays 0. 14. #16-3814 ALEXANDER DESIGN GROUP ON BEHALF OF PETER AND MELISSA SANTRACH, 1700 BOHN’S POINT ROAD – VARIANCES Gaffron stated the applicants are requesting two variances consisting of an average lakeshore setback variance and a hardcover variance in order to construct a new residence. The property is located at the very end of Bohn’s Point and the property to the immediate south has no house. The property to the north does have a house. The property consists of two-thirds of an acre. The applicants are proposing to replace the existing residence and driveway. Gaffron displayed a layout on the overhead. The applicants are proposing a fairly large driveway apron given the difficulty they have maneuvering the current driveway. There are a number of retaining walls near the lake as well as other areas of hardcover. The applicants are proposing to revise the hardcover for the driveway to have an in leg and an out leg. The proposed hardcover is 27.2 percent and existing hardcover is 29 percent. There is a 25 percent hardcover limit in Tier 1. The other issue relates to the average lakeshore setback. Since the property to the south is currently vacant, the house to the north defines the setback for the new house. The Planning Commission voted 3-2 to recommend approval. All five members stated they have no issue with the average lakeshore setback variance but two had an issue with the hardcover since this would be considered a clean slate. Gaffron indicated Staff has not drafted a resolution tonight but will do so based on Council’s direction. Walsh noted what is allowed is 25 percent. Walsh asked if the extra 2.2 percent hardcover equals roughly 600 square feet. Gaffron indicated that is correct and that the applicants are proposing a reduction in hardcover from what currently exists. Printup asked for an explanation of a clean slate. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 19 of 32 14. #16-3814 ALEXANDER DESIGN GROUP ON BEHALF OF PETER AND MELISSA SANTRACH, 1700 BOHN’S POINT ROAD – VARIANCES (continued) Gaffron stated when a new house is being built, there is an opportunity for the applicant to remove and balance the hardcover so a variance is not required. Gaffron stated that could be accomplished in this case by making the house smaller or reducing the driveway. Printup asked if Staff alerted the builder about this clean slate concept. Gaffron stated the property owner was alerted at least once and possibly more than once that the hardcover variance would be difficult to get approval for. Levang stated the existing driveway is difficult, especially as you drive into the property, and that there is not a lot of room to maneuver and that they are not able to park a car in front of the garage. Gaffron displayed some aerial photographs of the lot and house. Gaffron noted the circle is a public road but the interior of the circle is privately owned by a number of the residents. The current driveway goes through an easement and then down past the vacant lot. Gaffron noted it is a very narrow corridor and there is no access from the existing driveway up to the higher narrow corridor. Once a person gets into the existing driveway, it is difficult to maneuver to get out. To address that situation, the applicants are proposing essentially a looped driveway. Levang stated when cars are parked on the circle, it makes it even more precarious to maneuver. Levang stated she understands the parking dilemma and that what is being asked for is reasonable given the lay of the land and the need for safety. Walsh stated it comes down to a practical difficulty and having people walking 50 yards in the wintertime or in inclement weather is an issue. Walsh stated the applicants want to make sure there is enough parking for guests and that he does not see an issue with the practical difficulty. Printup commented he is struggling with the clean slate concept and that the Council is concentrating on the driveway and not the house. Printup stated the Council has put people through the mill for less. Kathi Alexander, Alexander Design Group, distributed some photographs of the property. Alexander noted the third variance is being requested because this is a substandard lot for this zone. In comparison to the rest of the lots on Bohn’s Point, this lot and one other lot are quite a bit smaller. Alexander indicated they did have a bit of a challenge with the lot in addition to some drainage issues and that they worked for several months on the design to deal with the drainage, the design, and access. Walsh stated at a normal house the property owners have room for someone to park in their driveway and that the proposed turnaround is the extra hardcover being requested. Walsh stated it does not appear the applicants added any extra hardcover to the house. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 20 of 32 14. #16-3814 ALEXANDER DESIGN GROUP ON BEHALF OF PETER AND MELISSA SANTRACH, 1700 BOHN’S POINT ROAD – VARIANCES (continued) Kathi Alexander stated they did look at this lot as a clean slate but that those issues are why they are requesting the additional hardcover. Alexander noted there is also some hardcover down at the lakeshore that cannot be removed. Alexander indicated they did pull the house back behind the 75-foot line, reduced the hardcover on the lot, and improved the drainage on the lot. The existing house is well into the 75-foot zone and is over on hardcover, which is likely due to the driveway. Alexander noted they do have the support of both neighbors in writing. Peter Santrach, Applicant, stated the lot has presented a lot of challenges. Santrach stated if the lot were located on the street, there would be on-street parking available. Given the current layout, it requires someone to walk 50-plus yards to get to the house. Santrach indicated they have older parents and it is a challenge for them and other older people to access the property. Santrach noted they also have issues with snow storage and that they need some additional room to turn around within the property. Santrach stated in his view they have made a lot of compromises by bringing the house out of the 75-foot setback. In addition, there are some legacy items that they are not prepared to just go in and tear out due to the additional cost to remove it. Santrach stated on a clean slate, they could tear it all out and make something fit, but the legacy items are what attracted them to the property. Santrach noted this is one of the smallest properties on Bohn’s Point and that they are talking about 600 feet. Without the proposed driveway, it would make it less desirable for guests and for them to get in and out on a daily basis. Alexander stated there is a lot of green space in the neighborhood and that their survey does list a portion of the green space within the circle. Alexander stated she realizes they cannot use that area, but if that is factored in, the hardcover would be below 25 percent. McMillan asked who owns and maintains that area. Santrach indicated it is shared and maintained by the 18 residents. Walsh noted the proposed turnaround area is 758 square feet. Santrach stated for them as a property owner, if they had sole ownership of the driveway, it would be an even bigger problem, but that it is shared access among three properties. Alexander stated it is an unusual property and that they have attempted to limit the hardcover as much as possible. Printup asked what the legacy pieces are. Mrs. Santrach indicated they are the retaining walls along the shoreline. Gaffron pointed out the retaining walls on the overhead. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 21 of 32 14. #16-3814 ALEXANDER DESIGN GROUP ON BEHALF OF PETER AND MELISSA SANTRACH, 1700 BOHN’S POINT ROAD – VARIANCES (continued) Walsh moved, Cornick seconded, Application No. 16-3814, Alexander Design Group on behalf of Peter and Melissa Santrach, 1700 Bohn’s Point Road, to direct Staff to draft an approval resolution granting an average setback variance and hardcover variance. VOTE: Ayes 5, Nays 0. (Recess taken from 9:24 p.m. to 9:28 p.m.) 15. #15-3784 TEXT AMENDMENT PERTAINING TO LIGHTING REGULATIONS, NUISANCES Barnhart stated the proposed text amendment consists of two separate ordinances. The first amendment establishes guidance and regulation for property owners throughout the City, with the goals of preserving a dark sky characteristic by minimizing light and glare onto adjacent parcels. The second text amendment establishes lighting that is measurable over 1.0 foot candle to be considered a nuisance. The Planning Commission and Staff have developed a comprehensive zoning code amendment that would establish standards for every lot in the City and a new ordinance that codifies changes to the nuisance standard. Any changes to Chapter 78 would grandfather existing fixtures that do not meet the requirements. These fixtures would be allowed to remain in perpetuity until they are removed or otherwise abandoned for six months or more. Barnhart stated Chapter 70 is critical in addressing ongoing issues with nuisance light. The Planning Commission has reviewed the ordinance and has recommended approval. The Planning Commission further directed Staff to inspect the lights at 375 North Shore Drive. Staff inspected the property on April 6. Staff observed that the light sources were visible, with the closest light being 40 feet away from the property line, but the highest light levels as measured at the property line were 0.1 foot- candle. Based on the draft nuisance ordinance, those lights would not be considered a nuisance. Barnhart stated while a visible light source can be annoying, enforceable nuisances should be measurable, and in that particular situation, adjusting the light angle would benefit the adjacent property owner. Barnhart noted light drops off very quickly from its source and most lights would not be considered a nuisance. Barnhart indicated the comprehensive lighting ordinance is based upon a model ordinance obtained from a city in Illinois. In Staff’s view it seemed to be the most comprehensive without being too restrictive. Barnhart noted lighting is also very personal to property owners and helps with concerns relating to safety and security. Barnhart stated Staff is looking for feedback from the City Council. McMillan asked if the lack of shielding is the crux of the problem. Barnhart stated the majority of the complaints relate to the fact that they can see the light source. McMillan stated if the house is located up on a hill, the shielding will probably still not be adequate. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 22 of 32 15. #15-3784 TEXT AMENDMENT PERTAINING TO LIGHTING REGULATIONS, NUISANCES (continued) Printup commented he was surprised this ranked number one or two on residents’ concerns. Printup asked why this is ranked so high. Barnhart indicated he does not know why. Barnhart noted there is a provision for dark skies and that there are a number of residents who are interested in the preservation of that. In addition, some complaints have been received from a couple of residents about lights being a nuisance. Barnhart noted the Planning Commission has also been talking about a lighting ordinance that would recognize a nuisance. McMillan noted a lighting ordinance has been talked about on and off for the past ten years and that one of the desired characteristics of Orono is the dark skies. McMillan stated the City currently does not have a lighting ordinance and that Staff has put a lot of good thought and effort into this. McMillan stated in her view this is a good start. McMillan noted she has had citizens approach her and ask for a dark skies ordinance. When the City did their lighting at the city hall complex, the lighting was pointed more downward. The Council also directed that the Navarre streetlights be directed downward as much as possible. McMillan stated it is nice to have something that the Council can start with and that she would be willing to table it to allow the Council to give more thought to it. Cornick stated he understands the impetus for the ordinance was a dispute among neighbors. Cornick asked whether car headlights that shine into people’s homes would also be covered under the nuisance portion. Barnhart stated the ordinance does not regulate automobile lighting or interior lighting. Barnhart indicated he can look at car headlights. Printup asked how this ordinance would be enforced. Barnhart stated it is hard for Staff to inspect things when it is dark out since they are not in the office at night. Barnhart stated there likely will be some equipment that will be necessary and that the police chief is looking into those costs. Barnhart stated the ordinance likely would need to be enforced by the police department. Walsh asked what the police department would do. Barnhart stated on the nuisance side, there needs to be measurable standards. The light would be measured at a height of 60 inches above the ground. If the light is above the 1-foot candle, it would technically be a nuisance. Mattick stated it would be a misdemeanor criminal citation. Walsh commented a misdemeanor is pretty serious and that DWIs are charged as misdemeanors. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 23 of 32 15. #15-3784 TEXT AMENDMENT PERTAINING TO LIGHTING REGULATIONS, NUISANCES (continued) Barnhart stated that is why Staff wanted to be careful on what would be a nuisance versus a violation. Printup asked what a full moon would measure at. Barnhart stated a full moon is very bright and to his recollection it registers at a .5. Mattick stated the ordinance is an attempt to create a measurable standard rather than someone simply saying that it annoys them since a measurable standard would be required for enforcement. Staff looked at a number of ordinances and standards to see how other cities have dealt with it. Mattick stated if there is someone who is found guilty of a nuisance, they would not have the right to maintain that light. Levang asked if there are any specific issues the Council should reflect on. Barnhart stated he would encourage the Council to use the light meter to gain a sense of what different light levels are. Walsh stated in his view the ordinance goes way overboard, is too general, and anyone would be able to poke a hole in it. Walsh stated there are a number of places in the ordinance that use the term, not limited to, as well as words like automatic dimming and necessary shielding, but that it is not clear what that means exactly. Walsh stated in his view it is way too much government overreach and that the ordinance should be limited to one page. Walsh stated he likes dark skies but that he is also concerned about security. Walsh stated as far as he is concerned, this issue would rank zero on a scale from 1 to 100. Walsh stated Staff has spent all this time coming up with seven pages of an ordinance that is so generic and so full of holes that they would not be able to enforce it if they wanted to. McMillan stated the ordinance is intended to be a guide for new homes and commercial properties. The ordinance contains certain regulations regarding downward lighting and shielding. Currently the City does not guidelines and that this is a way of formalizing or codifying some of what the Council and Staff are telling applicants now. Walsh asked what problem this ordinance is solving. McMillan noted there are two different pieces to this and that the Council does not necessarily have to approve both. McMillan stated lighting can have a big impact on people and that this helps clarify the path someone should follow. McMillan noted Orono currently does not have a lighting ordinance. Walsh stated in his view the ordinance needs to be more specific and that what Staff is proposing is too overreaching. McMillan noted this is the Council’s first review of the proposed ordinance and that the Council can table this item and review it later. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 24 of 32 15. #15-3784 TEXT AMENDMENT PERTAINING TO LIGHTING REGULATIONS, NUISANCES (continued) Walsh stated it is important that the ordinance is able to be enforced. Mattick stated the nuisance portion is simpler and the zoning component is more complex. Mattick asked whether the Council would like to keep the two tied together when Staff brings it back before the Council or whether they would prefer to review them separately. Walsh stated the nuisance one is probably the more important one but that it needs to be more specific. Walsh stated as an example, the word glare should be defined. Barnhart stated defining something specific is the challenge and that Staff was not able to find a model ordinance that was more specific. Barnhart stated from a measuring standpoint, it is easier to define what that means. Barnhart indicated Staff looked at a number of ordinances and they usually did not go into a great deal amount of detail and dealt mostly with commercial or industrial. Barnhart stated there is no pressing need to pass it and that the Council can review it later. Cornick stated he would like the Council to deal with it as two separate issues. Mattick stated it would be easier to work with the nuisance portion first. Levang asked City Attorney Mattick if he would ever recommend something that is indefensible. Mattick stated he would not, but that there are always issues that are not contemplated whenever new regulations are passed. Mattick stated in his view the nuisance section can be made to a defensible level. McMillan asked if there are examples of other cities using the 0.1 foot candle and having defended it in court. Mattick stated the citation could also be made a petty misdemeanor, which would carry a maximum fine of $300. Mattick indicated he was speaking with some people who do code enforcement of lighting and that one of the first things they need to do is to convince the judge that the equipment they are using is acceptable. Mattick stated to his knowledge no one has really gone to trial on this type of issue and that typically a letter is sent to the property owner and the person fixes it. Levang moved, Printup seconded, to table Application No. 15-3784, Text Amendment Pertaining to Lighting Regulations, Nuisances. VOTE: Ayes 5, Nays 0. 16. #15-3759 CITY OF ORONO TEXT AMENDMENT – SHORT-TERM (VACATION) RENTALS Barnhart noted the City Council reviewed this item last month and then directed Staff to research what other cities have done to address short-term rentals. Barnhart indicated he contacted ten area cities and only two have a vacation rental ordinance. Those findings are summarized in Staff’s report. Greenwood recently established a 30-day minimum standard. The majority of them are not specific to short-term rentals. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 25 of 32 16. #15-3759 CITY OF ORONO TEXT AMENDMENT – SHORT-TERM (VACATION) RENTALS (continued) Barnhart indicated he has also been speaking with a property owner whose neighborhood has established as part of their homeowners association a 30-day minimum, which is stricter than what the City is talking about. At this point Staff is looking for direction on the ordinance. Staff and the Planning Commission recommend approval of the ordinance as currently drafted. The ordinance establishes six different criteria that are primarily intended to provide some notification to the City when the property owner is renting so the City has some contact information on file and enable it to be more responsive to complaints. The Planning Commission reviewed a longer version of the draft ordinance that had approximately 14 criteria and they felt that some of them were redundant to other parts of the City Code and were eliminated. The draft ordinance would require the property owners who are engaging in short-term rentals to obtain a license from the City. Walsh asked if the City Attorney has looked into being able to enforce this and what the type of enforcement would be. Mattick indicated the courts have not set out anything that constitutes short-term rental, such as 30 days or 60 days, and has deferred to the legislative intent of the Council. Mattick stated as long as there is a rational basis for it, the courts have upheld the ordinances. Mattick stated as it relates to the enforcement mechanism, the City has a variety of options and the City can either enforce it criminally or civilly. A misdemeanor would be punishable by a $1,000 fine or up to 90 days in jail. Typically there is just a fine for first-time offenders. If it is a civil offense and the City prevails, the person would need to follow the judge’s order or there will be a contempt proceeding. Mattick stated his experience with rental ordinances is that cities will usually go the criminal route since it can be issued very promptly and most landlords, generally speaking, do not want a criminal conviction on their record. A criminal action is also less expensive to bring. Walsh stated in his view it should be a petty misdemeanor rather than a misdemeanor since misdemeanors carry greater ramifications for someone later on. Mattick noted a petty misdemeanor is not technically considered a crime and would not show up on a background check. Printup asked what would happen if someone is renting for 30 days and the renters do not leave after that time. Barnhart stated the property owner would need to evict the renters. The draft ordinance defines a short- term rental as anything less than 30 days, which would require a license. Walsh stated the positive is more from a response issue if there are problems and that Staff or the police will be able to contact the owner. Walsh stated in his view the draft ordinance would not impact anybody that the City is currently aware of other than requiring them to obtain a license and provide some contact information. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 26 of 32 16. #15-3759 CITY OF ORONO TEXT AMENDMENT – SHORT-TERM (VACATION) RENTALS (continued) Mayor McMillan asked if there are any public comments. Don Knutson, 3125 Lafayette Ridge Court, stated he commends the City Council for addressing this issue. Knutson stated in 2006, three percent of the population was known to rent their property, and in 2016 that number jumped to 29 percent based on a Harvard study. Knutson stated he is only asking the Council change the minimum amount of time to 30 days. Knutson noted the neighbors have their own families and that this does impact their lives. In addition, appraisers have told him that his property values will be diminished if the home next to his is being rented out. Knutson stated his homeowners association sent out a questionnaire simply asking if the residents approve the idea of renting out their home and the majority stated they are not in favor of it. Knutson reiterated the only issue they are asking the City Council to do is to raise the amount of time to 30 days. Knutson stated he has a couple of questions. Knutson asked if someone rents a home, would that make it commercial and would it need to be made code compliant. Knutson stated Orono is a leader and that he bought his house because it is a nice community. A number of other communities are pushing it away and the rest are requiring a minimum of 30 days. The majority of the neighbors in the homeowners association said it should be a minimum of 60 to 90 days. Knutson stated the homeowners association drafted their own bylaws, which have to be signed by 75 percent of the neighbors to be approved, and they also state that a renter cannot sublet. Knutson stated there are a number of nice homes on the lake here in Orono and that sooner or later this will become a bigger issue. Jeannie Carter, 2780 Shadywood Road, stated she is here tonight because she does operate Airbnb out of their home. Carter stated in her view there is some confusion over what a short-term rental is and that she is here tonight to support the ordinance. Carter stated in her view a two-day minimum is perfect and that most people who operate Airbnb prefer a two-day stay because it is less work for them. Carter stated the reason she got into it is because she used to run a bed and breakfast in Excelsior. Carter stated the interesting thing is that 25 years ago some of the same concerns expressed about bed and breakfasts, such as crime, noise and traffic concerns, are also being brought up about short-term rentals. Carter noted that obviously has been disproved because there are now bed and breakfasts all over the world. Groups like Airbnb are a natural progression of that movement. Carter stated she looks at it as not having strangers coming into the community but for her to be a host and to welcome visitors to the community. Carter stated she would hate to see the City of Orono say, no, we don’t want strangers coming here. Carter stated she enjoys meeting from different areas and that most of the guests are coming into the community because of a family event or a class reunion or to visit friends or family. Carter indicated she does not do it on a full-time basis and that she does not want a tenant or a roommate but rather simply a visitor on a short-term basis. Carter stated when you get into requiring things like a 30-day minimum stay, you are getting a tenant and not a guest. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 27 of 32 16. #15-3759 CITY OF ORONO TEXT AMENDMENT – SHORT-TERM (VACATION) RENTALS (continued) Carter stated most of the people who do short-term rentals are either on Airbnb or VRBO. Carter the majority of people on VRBO are vacation rentals by owner and they rent their home out for a weekend at a time. Airbnb tends to be for two or three days. Carter noted she does not want someone in her home for longer than four or five days at a time. Carter stated her neighbors know she does this and are supportive. Carter noted someone could live next door to someone with five teenagers and there could be issues with that. Carter stated typically she only has two people coming in at a time, the property is owner occupied, and that she is not looking for folks who want to come and party. Carter stated she is very selective about who she rents her home to. McMillan asked if she is ever not home when she has visitors in. Carter stated they are always there or available by phone. Carter stated the people tend to appreciate the fact that they are around. Carter noted she greets all her guests, show them around the house, and tell them a little about the area. Carter stated she has all five star reviews because she does a good job. Printup asked what her thoughts are about renting their home out when they are not home. Carter stated typically that happens when a home is being handled by a management home and that she personally is not aware of anyone who simply hands their keys over without someone being around. Carter stated that type of a situation is common in more recreational areas such as Cape Cod where there are absentee owners. Carter commented the longer someone stays, the more comfortable they get, which is when things start to slide with personal behavior. Someone staying for a couple of days tends to be on their best behavior. Cornick asked if she carries any special homeowners insurance. Carter stated they are completely covered by their homeowners insurance and she is not required to carry any extra insurance. In addition, Airbnb provides insurance, which would cover anything above and beyond what her personal homeowners insurance would cover. Carter stated her belief is that Airbnb’s insurance is a $2 million policy. Cornick asked if she does any type of background check. Carter indicated she does not but that Airbnb does. The prospective renters have to provide their driver’s license number, their license plate number, and Airbnb verifies their background. If someone does not pass those verifications, she will not accept their application. Carter stated she does not have to accept them and she can ask them specific questions prior to renting. Cornick asked if she requires a damage deposit. Carter indicated she does not since it would be covered under Airbnb and that the person also has the option to purchase insurance on their own through Airbnb. Carter stated to her knowledge most people go through Airbnb or another similar organization because otherwise it would require a lot of work by the homeowner to verify and arrange everything. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 28 of 32 16. #15-3759 CITY OF ORONO TEXT AMENDMENT – SHORT-TERM (VACATION) RENTALS (continued) Carter indicated she is totally fine with an ordinance requiring a license since it would add a little bit of legitimacy to the business. Carter noted the ordinance in Section 2, Item B, refers to obtaining a business license, but when she went on the City’s website, she could not find any reference to a business license. Walsh noted it is brand new and not on the website. Carter stated she would be curious to know what the Council is thinking about a license fee. Carter indicated she sees the ordinance as being reasonable but would recommend not looking at a longer period of time. Cornick asked if she would be happy if the City of Orono banned rentals greater than five days and less than 30 days. Carter indicated she would be fine with it since it would not affect her but that it would impact everyone on Big Island that is renting their property out. Carter stated she is not sure why the City would put those parameters on. Carter stated most people rent their properties out depending on what they find works best for them. Printup asked if a business license would trigger an inspection and code issues. Barnhart indicated Staff approached the business license similar to a home occupation. The challenge is to determine who is running a home business but that those rules are already in place. Barnhart stated the idea with the business license is that the City would have an easier ability to respond to complaints. Barnhart stated if the Council is looking at going down the path of requiring licenses, the fee schedule would need to be amended. Barnhart noted the initial fee for a home occupation is $100 and the annual renewal is $30. Barnhart stated the idea is Staff can compare the renewal application with the history of the property and any complaints that have been filed. Barnhart stated if Staff ever gets to the point where they have to prove someone is renting, that is where it becomes a challenge. Printup asked whether this will lead to a discussion about longer-term rentals. Barnhart stated currently people can rent their homes out for any period of time and that in his view this draft ordinance will not lead to a discussion regarding long-term rentals. Barnhart stated some people are renting their home out for six months, a year or two years, and the City is not aware of it. Walsh stated they are strictly parceling out those rentals that are less than 30 days. Mattick stated if someone is going to rent their house for less than 30 days, the City wants to know about it and that these are the rules. McMillan asked what responsibility the City will assume by granting a business license. McMillan asked whether the City will have placed their stamp of approval on this type of business by granting a business license. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 29 of 32 16. #15-3759 CITY OF ORONO TEXT AMENDMENT – SHORT-TERM (VACATION) RENTALS (continued) Mattick stated the City does not need to inspect the buildings or conduct background checks. The impetus behind the ordinance was that some lakeshore owners expressed concern about different people renting out a house in their neighborhood for a weekend at a time. If the home is not owner-occupied, the City wants to know who to contact in the event problems come up. Mattick stated the City can choose to place further conditions on the property owner if it chooses. Mattick stated the question currently before the courts is what the City can inspect on a residential property. One of the arguments is that since there is not an open building permit, the City cannot require a lot of those updates. Walsh stated it is similar to a home occupation in that the City is not approving the business or the people who come to the home. Walsh stated it might be good to have some language in the ordinance that says the City is not endorsing this business or property. McMillan noted the neighbors will not have a lot of say in the business license process and that she will need to see the business license form to comment further. McMillan stated she also does not feel that someone should pay $50 simply to provide some contact information. McMillan stated when the owners are onsite, it typically is not a problem. Mattick stated as long as the person meets the criteria for the license, there is no opportunity for the neighbors to come in and comment on it. Mattick stated unless the person violates the terms of the license, there really is nothing the City can do. Walsh stated right now they can do anything they want. McMillan stated she is aware of some issues and that the letter the City sent last year helped to some extent but it did not solve everything. Walsh stated he is not aware of any huge problems. Barnhart stated the Council could elect to table it tonight and that Staff will continue to collect information over the summer. Barnhart stated if there are complaints, Staff could send another letter to the known properties. Barnhart stated the Council could perhaps look at it again in the fall. McMillan stated another article in the newsletter on short-term rentals would be helpful. Walsh stated having the discussion is helping to make people aware of the situation and the issues. Carter suggested the City keep statistics on short-term rentals and long-term rentals separate. McMillan stated she also would like to enclose a public notice in the newsletter if the Council has another public hearing on this item. Knutson noted the situation described by Jeanne Carter is not what he is talking about. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 30 of 32 Levang moved, Walsh seconded, to table Application No. 15-3759, City of Orono Text Amendment, Short-Term (Vacation) Rentals. VOTE: Ayes 5, Nays 0. MAYOR/COUNCIL REPORT Walsh stated the Long Lake Fire Department’s pancake breakfast was fabulous and well attended. Walsh stated he also attended the Orono Foundation for Education gala this weekend. The group has raised approximately $6 million for the school district. Walsh noted he is on the board for the ice arena and that there are four other fabulous board members. Walsh indicated his task was to get the advertising in order. Walsh reported the ice arena now has some new advertising up and that things are starting to take shape. Walsh stated the ice was also taken up for the first time in many years and improvements have been made. Levang stated the Heart Safe Program that is run by the Orono Police Department has trained approximately 900 kids at the Westonka schools and that they will also be putting on a program at the Orono schools. In addition, training was also provided to the Orono Golf Course staff. Mr. Fredrickson, the golf course superintendent, has applied for a grant so the golf course can purchase an AED machine. Levang noted the latest issue of the City newsletter has been distributed and that the committee has received lots of wonderful feedback. Levang reported the Navarre Community Initiative is doing their best to clean up Navarre and that they have a couple of projects in mind. The committee has been moving forward with plans for the next fall festival. Printup stated this past Thursday at the Orono High School they held the Empty Bowls fundraiser, which was well attended. The National Take-Back Initiative is currently being planned and prescription drug drop-off sites will be available at City Hall and the Police Department. Printup noted the Council had a number of text reviews tonight and that the review process initially takes place at the Planning Commission. Printup stated he would make another request that their meetings be tape recorded. Levang indicated she is not in favor of that. McMillan stated that can be taken up in a work session. McMillan reported she attended the Highway 12 Safety Coalition meeting in Delano last week and that the bills are going through both the House and Senate. In addition, MN/DOT is just about finished on the plans for the concrete barrier and that the issues with the drainage have been resolved. McMillan indicated she also spoke with Hennepin County Commissioner Jan Calliston this morning and that she thanked her on behalf of the City for putting the intersections of 90 and 92 in their capital budget for 2020. MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 31 of 32 CITY ADMINISTRATOR’S REPORT Loftus noted the open book meeting with the Hennepin County assessors is scheduled for Wednesday, April 20 from 4:00 to 6:30. Loftus stated the meeting is an opportunity for residents to review their valuations and to ask questions. *17. GOLF COURSE DONATIONS – RESOLUTION NO. 6607 Levang moved, Cornick seconded, to adopt RESOLUTION NO. 6607, a Resolution Accepting Golf Course Donations. VOTE: Ayes 5, Nays 0. *18. HENNEPIN COUNTY/CITY OF ORONO ELECTION EQUIPMENT LICENSE Levang moved, Cornick seconded, to approve the Hennepin County Election Equipment License. VOTE: Ayes 5, Nays 0. *19. PERMITS AND LICENSES – RESOLUTION NO. 6608 Levang moved, Cornick seconded, to adopt RESOLUTION NO. 6608, a Resolution Approving the Minnesota Lawful Gambling Application for Exempt Permit of the Orono Baseball Association for a One-Day Gambling Activity. VOTE: Ayes 5, Nays 0. Garbage & Refuse Collector License 1. Veit Container Corp (DBA: Veit Disposal Systems) 14000 Veit Place Rogers, MN 55374 Levang moved, Cornick seconded, to approve the above-listed license. VOTE: Ayes 5, Nays 0. *20. CLAIMS/BILLS Levang moved, Cornick seconded, to approve payment of the All Funds Account. VOTE: Ayes 5, Nays 0. CITY ATTORNEY REPORT Mattick stated he had nothing to report. CLOSED SESSION Levang moved, Printup seconded, to go into closed session as permitted by Minnesota Statute 13D.05.3(b) to discuss the purchase of property at 140 Hackberry Hill. VOTE: Ayes 5, Nays 0. (The City Council went into closed session from 11:10 p.m. to 11:35 p.m.) MINUTES OF THE ORONO CITY COUNCIL MEETING Monday, April 11, 2016 7:00 o’clock p.m. _____________________________________________________________________________________ Page 32 of 32 ADJOURNMENT ATTEST: ____________________________________ _____________________________________ Diane Tiegs, City Clerk Lili Tod McMillan, Mayor ORONO POLICE DEPARTMENT REQUEST FOR COUNCIL ACTION Date: April 25, 2016 Item No: 3 ______________________________________________________________________________ Department Approval: Administrator Reviewed: Agenda Section: Name: Correy Farniok JML Presentations Title: Police Chief ______________________________________________________________________________ Item Description: Donation from the Minnesota Office of Traffic Safety ______________________________________________________________________________ DISCUSSION: The Orono Police Department has been a participant in the Toward Zero Deaths enforcement program for more than 12 years. The Toward Zero Deaths Enforcement grant program provides federal funds to law enforcement agencies to conduct enhanced traffic enforcement. In January, the Orono Police Department was selected to receive a new radar unit from the Office of Traffic Safety. The radar unit is valued at $3,000. Bill Hammes, law enforcement liaison with Toward Zero Deaths, will be presenting this radar unit to the Orono Police Department at the Council meeting. COUNCIL ACTION REQUESTED: Consider motion to accept the donation of a radar unit from the Office of Traffic Safety. REQUEST FOR COUNCIL ACTION DATE: April 25, 2016 ITEM NO: 4 _____________________________________________________________________________________________ Department Approval: Administrator Reviewed: Agenda Section: Name Adam Edwards JML Public Works Director/ Title Public Works Director/City Engineer City Engineer’s Report ____________________________________________________________________________________ Item Description: Watertown Road Phase 2 ________________________________________________________________________________________________________ List of Exhibits A- Bolton & Menk, Inc. Bid Tabulation Letter B- Bolton & Menk, Inc. Construction Oversight Proposal 1. Purpose. The purpose of this action item is to gain Council approval to award the Watertown Road Phase 2 project. 2. Background. On May, 20th 2014, Bolton & Menk presented a feasibility study for the Rehabilitation of Watertown Road and Stubbs Bay Road. In 2014, the Council decided to phase the project over multiple years and approved reconstruction of Phase 1 which included Watertown Road from Stubbs Bay Road to Old Crystal Bay Road. Phase 1 was substantially completed in 2015. In September 2015, the Council approved the engineering and design of Phase two of the project. In February, the Council approved the design and authorized the solicitation of Bids. On April 7th the City opened bids. Five bids were received. The low bid was from Valley Paving (see Exhibit A). 3. Scope of Work. This phase of the project will consist of the reclamation of the bituminous pavement, select subgrade corrections, and the replacement / improvement of the associated storm water system. The project consists of two sections which abut the section of Watertown Road that was reclaimed in 2015. a. Section 1. Watertown Road from Turnham Road to Stubbs Bay Road b. Section 2. Watertown Road from Old Crystal Bay Road to Long Lake City Limits 4. Cost. The low bid is for $606,568.92 from Valley Paving. The engineer estimate was for $1,509,283. In addition to the construction cost, Bolton and Menk provided an estimate for construction oversight. (Exhibit B) Who Work Cost Status Bolton &Menk, Inc Design and Bid Engineering $ 155,000.00 Previously approved as not to exceed Valley Paving Reclaim Watertown Road from Turnham Road to Stubbs Bay Road and from Old Crystal Bay Road to Long Lake City Limits $ 606,568.92 Pending award Bolton &Menk, Inc Construction Oversight $ 69,500.00 Pending approval as not to exceed TOTAL $ 831,069.00 5. Funding. The project will be funded with a combination of Municipal State Aid funds and the Storm Water Fund. Fund Total Est. Fund Balance MSA construction $ 699,485.51 $ 1,184,914 Storm Water Fund $ 99,024.76 $ 1,077,861 Pavement Fund $ 32,558.65 $ 183,000 Total $ 831,068.92 7. Timing. Construction will begin in June after school ends with completion expected by the end of summer 2016. The project will be synchronized with Long Lake Watertown Road Project. COUNCIL ACTION REQUESTED: Move to award the Watertown Road Project to Valley Paving in the amount of $606,568.92 and authorize Bolton and Menk to provide Construction oversight services for a fee not to exceed $69,500.00. REQUEST FOR COUNCIL ACTION DATE: April 25, 2016 ITEM NO: 5 _____________________________________________________________________________________________ Department Approval: Administrator Reviewed: Agenda Section: Name Adam Edwards JML Public Works Director/ Title Public Works Director/City Engineer City Engineer’s Report ____________________________________________________________________________________ Item Description: Watertown Road with Long Lake Award Approval ________________________________________________________________________________________________________ References a. Joint Powers Agreement (JPA), May 26th 2015. b. Feasibility Report, September 15th, 2015 List of Exhibits a. Bid Summary 1. Purpose. The purpose of this action item is to update the Council on the design, by WSB, for the Watertown Road project with Long Lake and authorize the solicitation of bids for the project. 2. Background. Watertown Road is a collector road for the City of Orono. From Willow Road to Brown Road the responsibility for its care is shared with the City of Long Lake due to the alignment of the Cities’ boundaries. Orono owns 29.5% of the road surface by square footage along this stretch of road with Long Lake owning the remainder. Long Lake is proposing to rebuild this section of the road in 2016 and is looking to partner with Orono to do so. Long Lake is rebuilding the road and replacing the utilities that currently run under this section of Watertown Road. Orono does not have any utilities under this section of Watertown road. In May of 2015, both Long Lake and Orono approved a Joint Powers Agreement (JPA). The JPA authorizes Long Lake to manage the project with Orono participating through funding. The JPA requires both City Councils to approve the final plans to award the project. 3. Scope of Work. The project consists of the reclamation of the bituminous pavement, select subgrade corrections, and the replacement / improvement of the associated stormwater system. 4. Cost/ Funding. Per the JPA Orono shall contribute 29.5% of a road reconstruction, storm sewer, construction, administration and materials testing costs up to $133,800. The cost to Orono is based on the low bid of $123,758.68. The project was originally scheduled to be funded entirely from the pavement management fund, however, approximately 19% of the cost can be allocated to stormwater work. Fund Cost Amount Allocated in the CIP Est. Fund Balance at end of 2016 Pavement Fund $ 95,290.92 133,796 $ 0 Storm Water Fund $ 28,467.76 $ 0 $ 1,129,594 Total $ 123,758.68 6. Timing. Long Lake is scheduled to award the project at their May 17th meeting. The project would be completed this summer and synchronized with our Watertown Road Phase 2 project. COUNCIL ACTION REQUESTED: Consider a motion to accept the design and authorize the solicitation of bids for the project. Bid Summary for Water Town Road Improvement Project Contractor Bid Valley Paving $ 750,567.80 Bituminous Roadways, Inc. $ 814,579.80 Park Construction $ 848,272.60 REQUEST FOR COUNCIL ACTION DATE: April 25, 2016 ITEM NO: 6 ______________________________________________________________________________ Department Approval: Administrator Reviewed: Agenda Section: Name Adam Edwards JML Public Works Director/ Title Public Works Director/City Engineer Parks Director Report ______________________________________________________________________________ Item Description: Long Lake Creek Subwatershed Partnership _____________________________________________________________________________ Exhibits. 1. Draft Resolution 2. Long Lake Creek Subwatershed Partnership Summary 3. Map of the Tanager Lake/Long Lake Subwatershed 1. Purpose. The purpose of this Council action is to gain approval to adopt a resolution to partner with other governmental agencies to pursue and show support in the pursuit of water quality improvement grant funding in the Long Lake Creek Subwatershed. 2. Background. A Total Maximum Daily Load (TMDL) was established for Long Lake Creek and Tanager Lake. This TMDL was established as a result of a study of the Upper Minnehaha Creek Watershed, which Long Lake Creek ultimately discharges to. Impaired waterbodies located in the subwatershed include: Tanager Lake (Orono), Long Lake (Long Lake/Orono), Dickey Lake (Medina), Holy Name Lake (Medina), Wolsfeld Lake (Medina), and School Lake (Medina). The TMDL includes a nutrient load reduction allocation that Cities are required to show progress toward meeting. The Minnesota Pollution Control Agency (MPCA) has set a load reduction goal of 125lbs/yr. The City of Medina, City of Long Lake, Hennepin County, and MnDOT have also been assigned nutrient load reduction goals. Long Lake, Medina, and Minnehaha Creek Watershed District have all expressed interest in partnering to improve water quality in the subwatershed. 3. Proposal. The requirement and focus on Long Lake Creek/Tanager Lake provides an opportunity to partner to apply for grants and collaboratively complete larger regional projects to meet these goals. Potential funding sources include the: MPCA, Hennepin County, Minnehaha Creek Watershed District, and the Minnesota Board of Water and Soil Resources. Through a partnership the associated organizations should be able to leverage grant funds to complete cost effective projects to reduce the TMDL in the subwatershed. 4. Process. The attached resolution, if adopted, could be included in all grant applications for projects proposing to improve water quality in the subwatershed and would authorize city staff to coordinate with partnering cities and the watershed district in pursing grants. If a grant application is selected for an improvement project a separate resolution will be provided to each participating organization to enter into an agreement with the lead agency on the proposed project. 5. Recommendation. Staff recommends approval of the attached resolution. COUNCIL ACTION REQUESTED Consider a motion to adopt the attached resolution to partner with other intergovernmental agencies in seeking grants and to improve water quality in the Long Lake Creek Subwatershed. A RESOLUTION TO PARTNER WITH OTHER INTERGOVERNMENTAL AGENCIES TO PURSUE AND SHOW SUPPORT IN THE PURSUIT OF GRANTS TO IMPROVE WATER QUALITY IN THE LONG LAKE CREEK SUBWATERSHED WHEREAS, The Minnesota Pollution Control Agency (MPCA) completed the Upper Minnehaha Creek Watershed Nutrient and Bacterial TMDL Study in March 2014; and WHEREAS, The Upper Minnehaha Creek Watershed Nutrient and Bacterial TMDL Study addresses nutrient impairments and nutrient budgets in the distinct hydraulic basin referred as the “Upper Watershed” of the Minnehaha Creek including; and WHEREAS, The Tanager Lake Subwatershed, also known as the Long Lake Creek Subwatershed, is located in the Upper Minnehaha Creek Watershed and includes Long Lake Creek and 6 impaired lakes within the City of Long Lake, City of Medina, and City of Orono; and WHEREAS, Total Maximum Daily Load (TMDL) allocations have been established for City of Long Lake, City of Medina, City of Orono, Hennepin County, and the Minnesota Department of Transportation (MnDOT); and WHEREAS, The City of Orono is required to show progress towards meeting the established TMDL allocation; and WHEREAS, Grants are available to support municipality and partnership projects to improve surface water quality in the State of Minnesota; and WHEREAS, Partnering with other intergovernmental agencies in pursuing these grants for the Long Lake Subwatershed may result in a more organized and effective effort to improve water quality in the Long Lake Subwatershed. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Orono, Minnesota that the City Council does hereby partner with other intergovernmental agencies to pursue and show support in the pursuit of grants to improve water quality in the Long Lake Subwatershed. Adopted by the City Council of the City of Orono, Minnesota at a regular meeting held April 25, 2016. ATTEST: ________________________________ __________________________________ Diane Tiegs, City Clerk Lili Tod McMillan, Mayor Building a legacy – your legacy. 477 Temperance Street St. Paul, MN 55101 Tel: 651-286-8450 Fax: 651-286-8488 Long Lake Creek Subwatershed Partnership Loads/Load Reductions: Load Reduction (lbs) Holy Name Long Lake School Wolfsted Tanager Total P Load Reduction (lbs) Hennepin County 0 36 0 0 5 41 Long Lake 0 135 0 0 37 172 Orono 0 125 0 3 59 187 Medina 26 103 32 76 0 237 MnDOT 0 12 0 0 6 18 Total 26 411 32 79 107 655 The goal of the Long Lake Creek Subwatershed Restoration Partnership Project is to restore the quality of surface water resources that contribute to the Long Lake Creek subwatershed located within the Upper Minnehaha Creek Watershed. Water quality improvements will be accomplished through a coalition of partners implementing specific BMPs identified in the Upper Minnehaha Creek TMDL and other water quality studies and data. Project Partners: Minnehaha Creek Watershed District / City of Long Lake / City of Orono / City of Medina / Hennepin County/ MnDOT Affected Waterbodies: Tanager Lake / Long Lake / Dickeys LakeHoly Name Lake / Wolfsted Lake / School Lake Funding Sources: MPCA:  Surface Water Assessment Grant  Section 319 Funds  Point Source Implementation Grants Hennepin County/MCWD BWSR:  Projects and Practices  Accelerated Implementation Program Potential Projects: Much of the initial assessment work and data analysis has been completed to understand the problem. Implementation is the next phase. An adaptive management approach should be used during implementation which involves implementing the project, completing data collection, and using the data to inform future management.  Regional Infiltration Implementation of opportunities to increase infiltration, including but not limited to construction of infiltration basins and devices, wetland restoration, reforestation, revegetation.  Wetland/Stream Restoration Restoration of drained or degraded wetlands, along with the restoration of streambanks, management of native vegetation, and in-stream habitat improvement.  Carp Management Project Rough fish are identified as a potential source of unknown impact in almost all lakes. Study could look at quantifying population, tracking, removing, and developing an Integrated Pest Management (IPM) Plan for the entire upper watershed. Next Steps:  Identify how many projects have been implemented so far.  Track reductions  Build implementation and priority list of projects based on cost effectiveness  Complete BBR and PPL applications. $ $ $$ $ $ $ $ $ $ $$ $ $ $ $ $ $ $ $ $$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $$ $ $ $ $$ $ $ $ $ ") ") ") ") ") !( !( !( !( !( !( !( !( !( !(!( !( !( !( !( !( !( !( !( !( !( !( CLO05S002-854 CLO01S002-928 CLO03S003-728 CCL04S004-099 CCL01S003-720 LFM01 LMR01 LTS01 LDR01 LDY01LCN01 LSH01 LLS01 LHD01 LMO01 LHN01 LWO01 LWA01 LMU01 LPE01 LTG01 LCR01 LMA01 LLO01Long Lake Mooney Lake Holy Name Lake Tanager Lake Wolsfeld Lake Hadley Lake Stubbs Bay School Lake Dickeys Lake LLC-41741.7 Ac. LLC-8577.8 Ac. LLC-10463.8 Ac. LLC-11419.5 Ac. LLC-6375.7 Ac. LLC-2257 Ac. LLC-1295.5 Ac. LLC-4267.9 Ac. LLC-3212.9 Ac. LLC-9173 Ac. LLC-7199.4 Ac. LLC-50158 Ac. LLC-24180.5 Ac. LLC-5174.2 Ac. LLC-26173.2 Ac. LLC-48170.1 Ac. LLC-12169.8 Ac. LLC-47169.6 Ac. LLC-51130 Ac. LLC-25158.9 Ac. LLC-23143.7 Ac. LLC-46141.5 Ac. LLC-19141.4 Ac. LLC-52U131.1 Ac. LLC-40126.9 Ac. LLC-18108.1 Ac.LLC-13107.7 Ac. LLC-42105.6 Ac. LLC-3485.2 Ac. LLC-1678.4 Ac. LLC-1761.3 Ac. LLC-4359.3 Ac. LLC-4959.2 Ac. LLC-3947.9 Ac. LLC-3136.1 Ac. LLC-5394.1 Ac. LLC-22104.3 Ac. LLC-4487.8 Ac. LLC-1460 Ac. LLC-4547.7 Ac. LLC-2940.8 Ac. LLC-3538.7 Ac. LLC-1536.2 Ac. LLC-3731 Ac.LLC-2730.7 Ac. LLC-3029.2 Ac.LLC-3228.6 Ac. LLC-3623.9 Ac. LLC-3823.9 Ac. LLC-3310.8 Ac. LLC-2U9.7 Ac. LLC-289.2 Ac. LLC-52M10.9 Ac. Lower Lake Crystal Bay Long Maxwell Bay Mooney Thomas Tanager Holy Name Classen Winterhalter Lydiard Thies Hadley Wolsfeld Marion School Dickey's French Marsh Louise Peavey French Marsh Shaver Ferndale Marsh £¤12 ""12 ""55 4567115 45676 456724 456715 456784 456751 4567146 4567101 456715 ¨©201 ¨©116 ¨©201 Source: Esri, DigitalGlobe, GeoEye, i-cubed, USDA, USGS, AEX, Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community 2,500 0 2,5001,250 Feet ±Path: L:\0147\0147-243\mxd\Model Maps\Tanager Lake.mxdDate: 3/5/2014 Time: 7:44:05 AM User: shujc0243 Wenck Legend Tanager Lake Subwatersheds Monitored Subwatershed Unmonitored Subwatershed Other Subwatersheds !(Lake Sampling Sites ")Stream Sample Sites Impaired Lakes in Study Impaired Streams in Study $Flow Direction A-15 REQUEST FOR COUNCIL ACTION DATE: April 25, 2016 ITEM NO: 7 _____________________________________________________________________________________________ Department Approval: Administrator Reviewed: Agenda Section: Name Adam Edwards JML Public Works Director/ Title Public Works Director/City Engineer City Engineer’s Report ____________________________________________________________________________________ Item Description: Lurton Off Leash Dog Park ________________________________________________________________________________________________________ List of Exhibits A. Project Scope and Timeline B. Project Master Plan C. Project Cost D. Proposed Park Rules E. Proposed Ordinance Changes F. Amended and Restated Post Closing Agreement 1. Purpose. The purpose of this item is to gain Council approval for the transition of Lurton Park to an Off Leash Park. 2. Background. Since its reestablishment the Orono Park Commission has been looking for ways to establish an off leash dog park within the Orono park system. Last fall the Lurton family approached the City with the idea of exploring possibilities to improve the public’s usage of Lurton Park by transitioning the park into an off leash park. City Staff and the Parks Commission developed a plan to transition the Park. At the March 7th Park Commission meeting the Commission endorsed the Off Leash Dog Park Plan. 3. Project Scope and Timeline. The draft Project Scope is to transition Lurton Park into an off leash dog park in 2016. Work includes the design/ master plan for the park, development of a fee for use policy/ ordinance, the installation of fencing, parking lot expansion and the provision of latrine and garbage facilities. Other improvements include a well, additional picnic tables and benches, shade structure, and interpretive signage. (See Exhibit A&B) 4. Project Cost. The estimated cost of the project is $159,462. (See Exhibit C) 5. Funding. There are two possible funding sources for the project. Staff recommends the project be funded out of the Park Fund with the Lurton Park fund being preserved to continue funding prairie maintenance and other future minor improvements at the park. Fund Name Amount Toward Project Est. Fund Balance Park Fund $159,462 $ 686,500 Lurton Park Fund $0 $ 60,888 Total $159,462 6. Rules. As this is the first off leash park in the Orono parks system, Staff developed a set of off leash specific rules. The rules are modeled off of other municipal and regional off leash park rules. See Exhibit D for the listing of proposed park rules. 7. Fee Schedule. In order to cover the additional expenses associated with managing a dog park most municipalities charge a fee for a park pass. Staff proposed the following fees for the dog park. Annual passes will be in the form of a rearview mirror hanger for the vehicle and a wallet pass/receipt for the dog owner. Council may want to consider a phase in period for 2016. a. Annual Passes. $25 for residents and $35 for non-residents. • Valid from the purchase date until December 31st of the same year. • Passes may be purchased at Orono City Hall. • Valid for members of the same household and are otherwise non-transferable. • Passes include both a pass card that must be carried while in the off-leash area, and a parking pass that must be displayed when parking in an area posted for pass holders. b. Day passes. Passes are $5 and may be purchased at pay boxes located at the park. A one- time credit of a $5 daily dog off-leash pass can be applied to the cost of an annual dog off- leash pass when purchased. 8. Ordinance Changes. To accommodate off leash parks two sections of the city code require amendment, a section of code specifically addressing off leach parks should be added and the Fee Schedule amended. The recommended ordinance changes are based on existing ordinances in other municipalities with dog/ off leash parks. Proposed ordinance changes are at Exhibit D. 9. Amended and Restated Post Closing Agreement. The post-closing agreement for the park was revised to allow for the park to be used as an off leash park. The revised agreement is Exhibit F. COUNCIL ACTION REQUESTED: Move to approve the Plan/Design for reconfiguring Lurton Park to an off leash dog park, adopt the proposed ordinance changes, amend the City Fee Schedule, and authorize the Mayor to sign the Amended and Restated Post Closing Agreement. Lurton Park - Lurton Off-Leash Park Plan Scope: Transition Lurton Park into an off leash (Dog) park in 2016. Work will include design/ master plan for the park, development of a fee for use policy/ ordinance, the installation of fencing, and the provision of latrine and garbage facilities. Other improvements options include a well, parking lot expansion, additional picnic tables and benches, shade structure, and interpretive signage Timeline: What When Who Status / Remarks Guidance Received Dec 2015 Lurton Family & Mayor Complete Change restrictive covenants Jan-Feb 2016 Campbell Knutson Draft Complete Master Plan Park Jan-Feb 2016 Park Commission & PW Dir Draft Complete Fence details Feb-Mar 2016 PW Dir Complete Develop fee policy / ordinance Jan-May 2016 PW Dir, CD Dir, Admin Draft complete Update Meeting with Donor Family Mar 2016 Mayor, PW Dir, Admin, Park Chair Complete Council approval for physical design, fee policy / ordinance and project funding Apr 2016 City Council Solicit fence install and parking lot expansion proposals April 2016 PW Dir/Parks Sup Construction May-Jun 2016 Contractors Establish/ Repair and Mark Trails; Remove Hazards May-Jun 2016 Public Works / STS Grand Re-opening of the Lurton Off Leash Park July 2016 Exhibit A. Project Scope and Timeline. Lurton Off Leash Dog Park Cost Estimate Item Description Qty Unit Price Total 1 Perimeter Fence 4775 $ 12 $57,300 2 Small Dog Fence 1200 $ 12 $14,400 3 Gate Area Fence 600 $ 20 $12,000 4 Pedestrian Gate 3 $ 500 $1,500 5 Vehicular Gate 4 $ 700 $2,800 6 Parking Expansion (Double/addn 400 SY) 1 $ 17,000 $17,000 7 Well 1 $ 11,200 $11,200 8 Dog Waste Station 1 $ 325 $325 9 Porta Potty Pad 1 $ 400 $400 10 Information Signs 2 $ 770 $1,540 11 Day Fee Box and sign 1 $ 600 $600 12 Trail Signs 10 $ 20 $200 13 Road Sign 1 $ 200 $200 14 Bench 1 $ 310 $310 15 Picnic Table 2 $ 2,130 $4,260 16 Shade Sails 3 $ 2,950 $8,850 Total Cost $132,885 20% Contingency $26,577 Total $159,462 Exhibit C. Project Cost Estimate Lurton Off Leash Dog Park Rules The City of Orono has specific policies for the Lurton Off Leash Park. For the safety of all park users, please adhere to these policies. Violation of any of these rules and conditions can lead to a citation and/or revocation of your pass. The City reserves the right to reject or cancel passes and will restrict days or times of use as necessary. • The park parking lot is for Lurton Park Pass holder only. • Users of the dog off-leash areas must carry or display a daily or annual pass. • Dogs must be under control at all times. No exceptions. A dog is considered under control if it will come when called. Dogs must not be permitted to interfere with other people or dogs, unless permission is granted by each handler for dogs to play together. • Handlers must remain in the area with their dogs at all times. • Each handler must clean up and dispose of dog feces in a sanitary manner. A trash barrel is provided at each site. • Aggressive behavior is not acceptable. • Permit holders must have certification of current rabies vaccination for each pet readily available when using the dog off-leash area. Puppies under the age of 4 months are not allowed in the off-leash areas. • No more than two pets per dog handler are allowed in the area at any given time. • Children must be closely supervised by adults and should be instructed about proper behavior around dogs. • Off-leash area use is only allowed during park hours (6:00 AM to 10:00 PM daily). Use of firearms or devices considered firearms under Federal Law is prohibited. • All other Park Ordinances must be followed. Exhibit D. Proposed Park Rules ORDINANCE NO. _____, THIRD SERIES CITY OF ORONO HENNEPIN COUNTY, MINNESOTA AN ORDINANCE AMENDING THE ORDINANCES PERTAINING TO DOGS IN AN OFF LEASH PARK THE CITY COUNCIL OF ORONO ORDAINS: SECTION 1. Section 22-95 (1) Animal regulations is hereby amended to read as follows: No person shall: (1) Except as provided in Minn. Stat. § 256C.02, bring or keep an animal owned or under his control into or upon a park. This subsection does not prohibit dogs or cats that are on leashes or dogs in an area designated as an off leash area provided that the person having custody of the animal: is present with the animal; has in his/her possession the required off leash permit; and is acting in compliance with the rules and regulations of the off leash areas SECTION 2. Chapter 22 Parks and Recreation is amended by adding the following: Sec. 22.102 - Off leash dog areas; permits and regulations. (a) Dogs may be unrestrained by chain or leash in areas designated for off leash activities by the City. No person shall use a designated off leash area without first having obtained a permit for each dog using such an area from the City of Orono. A dog deemed a dangerous animal under Code 62-102, or as a dangerous or potentially dangerous dog as defined under Minnesota Statute 347.50, is not permitted to use off leash areas. (b) The annual fee for an off leash area permit shall be set City Council and published in the Annual Fee Schedule. A resident permit may only be issued upon verification that the dog has been issued a current Orono dog license and verification of rabies vaccination. A non-resident permit may only be issued upon verification of rabies vaccination. Permits shall be valid from the time they are issued until December thirty-first next after the date of issuance. (c) Upon application for a permit, the applicant shall be provided with the rules for use of off leash areas. As a condition for the issuance of a permit, the applicant shall sign and agree to abide by these rules. A permit may be revoked for failure of the applicant, or any person who takes the dog into an off leash recreation area, to abide by these rules, or for violation of any of the provisions of this chapter or ordinances that occur within an off leash area. (d) Feces clean up. Any person having the custody or control of any dog or domestic animal shall have the responsibility for cleaning up any feces of the animal and disposing of such feces in a sanitary manner. It shall furthermore be the duty of any person having custody or control of any dog or domestic animal on or about any public place to have in such person's possession suitable equipment for picking up, removal and sanitary disposal of animal feces. Violations of this provision may result in an administrative fine. (e) The person responsible for a dog must have the dog restrained when entering and leaving an off leash area. If so directed by a law enforcement officer, animal care and control officer, or Exhibit E. Proposed Ordinance Changes animal warden, persons using an off leash area must immediately restrain their dogs and remove them from the off leash area. (f) Penalties. Every person convicted of a violation of this provision shall be punished by a fine of two hundred dollars ($200.00). SECTION 3. Section 62-104. - Running at large prohibited is hereby amended by adding the following: It is unlawful for the owner of any dog to permit such animal to run at large. Any dog shall be deemed to be running at large with the permission of the owner unless: (6) In an area designated as an off leash area provided that the person having custody of the animal: is present with the animal; has in his/her possession the required off leash permit; and is acting in compliance with the rules and regulations of the off leash areas SECTION 4. Section 2-171 Fee Schedule effective during the calendar year 2016 is amended by adding the following to the Licenses and Miscellaneous changes section OFF LEASH PARK PASSES Fee Applicable Code Section Annual Pass (Resident) $ 25.00 Sec. 22.102 Annual Pass (Non-Resident) $ 35.00 Day Pass $ 5.00 SECTION 5. EFFECTIVE DATE: This ordinance shall take effect immediately upon its passage and publication. ADOPTED this _____ day of _____, 2016 on a vote of __ ayes and __ nays by the City Council of Orono, Minnesota. ATTEST: ______________________________ _____________________________ Diane Tiegs, City Clerk Lili Tod McMillan, Mayor Ordinance published in The Laker and The Pioneer newspapers the week of ________, 2016. 1 184956v2 AMENDED AND RESTATED POST CLOSING AGREEMENT THIS AMENDED AND RESTATED POST CLOSING AGREEMENT (“Agreement”), entered into this ___ day of ___________, 2016 by and between H. William Lurton (“Donor”) and the City of Orono (“City”). RECITALS: A. The Donor has donated property to the City located in Hennepin County, Minnesota, legally described in Exhibit A hereto (“the Land”). B. The City and Donor entered into a Post-Closing Agreement dated December 29, 2000 (“Post Closing Agreement”) providing for certain agreements and understandings regarding the Land. C. The Donor and the City amended the Post Closing Agreement on October 12, 2005 to address the City’s acquisition of additional property (“First Amendment”). D. MnDOT paid $1,078,500.00 to the City for the acquisition of a portion of the Land, with initial payments beginning on December 19, 2003. The payments from MnDOT were placed by the City into a segregated fund (the “Fund”). The First Amendment authorized use of the proceeds from the Fund for the City’s acquisition of approximately 56 acres of property located on Big Island in Lake Minnetonka (“the Big Island Property”). The City paid $1,000,000.00 from the Fund for a portion of the cost of the Big Island Property. E. The Donor and the City desire to amend and restate the Post Closing Agreement and First Amendment to reflect the status of the Property and revisions to the Declaration which was not recorded pursuant to the terms of the Post Closing Agreement. NOW, THEREFORE, THE PARTIES TO THIS AGREEMENT AGREE TO THE FOLLOWING: 1) MnDOT Property. The parties understand that a portion of the Land, as depicted in Exhibit B, has been acquired by the Minnesota Department of Transportation (“MnDOT”) since the donation of the Land (“MnDOT Parcel”). The portion of the Land remaining after the sale to MnDOT is legally described in Exhibit C (“Subject Property”). 2) Declaration. As a condition of the conveyance of the Land, the City agrees to record a Declaration of Restrictive Covenants in the form attached hereto as Exhibit D (“the Declaration”). The Declaration shall terminate upon the death of the Donor. 3) Sale Proceeds from MnDOT. The remaining principal amount of the Fund in the amount of $78,500.00 (“Remainder”) shall be preserved until December 19, 2 184956v2 2023. Prior to December 19, 2023, the Remainder, including income derived from the Remainder, may be used exclusively for the maintenance and improvement of the Subject Property and adjacent public property. Thereafter, the City may use the amount in the Fund for any purpose it deems appropriate. 4) Name of Park. The park located on the Subject Property shall be named Lurton Park. 5) Amendment. This Agreement may be amended by written agreement of the City and the Donor. 6) Counterparts. This Agreement may be executed in any number of counterparts or by facsimile, each of which will be deemed to be an original, but all of which, when taken together, constitute the same instrument. 7) Effect of the Agreement. This Agreement amends and restates the Post Closing Agreement and First Amendment. (signature pages to follow) 3 184956v2 DONOR: H. William Lurton 4 184956v2 CITY OF ORONO: By, ________________________________ Lili Tod McMillan, Its Mayor By, ________________________________ Diane Tiegs, Its City Clerk 5 184956v2 EXHIBIT A LEGAL DESCRIPTION OF LAND The Northwest 1/4 of the Northeast 1/4, EXCEPT the Railroad right of way; and that part of the Northeast 1/4 of the Northwest 1/4 described as follows: Beginning at a point 2.5 chains South of the Northeast corner thereof; thence West 2.6 chains, thence South 3 degrees East to the present railroad right of way; thence Southeasterly along the North side of said right of way to the East line of said Northeast 1/4 of the Northwest 1/4; thence North to the point of beginning, all in Section 32, Township 118 North, Range 23 West of the 5th Principal Meridian, Hennepin County. 6 184956v2 EXHIBIT B DEPICTION OF MNDOT PARCEL 7 184956v2 EXHIBIT C LEGAL DESCRIPTION OF SUBJECT PROPERTY That part of the Northwest Quarter of the Northeast Quarter of Section 32, Township 118 North, Range 23 West, Hennepin County, Minnesota lying northeasterly of the following described line: Commencing at the North Quarter corner of said Section 32; thence on an assumed bearing of South 00 degrees 32 minutes 12 seconds East along the West line of the said Northwest Quarter of the Northeast Quarter a distance of 165.00 feet to the POINT OF BEGINNING of described Line; thence South 20 degrees 32 minutes 09 seconds East a distance of 400.00 feet along the easterly right-of-way line of Trunk Highway No. 12 (B23 to B16224) per MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT-OF-WAY PLAT NO. 27-162, according to the recorded plat thereof (Document No. 8519996), Hennepin County Records; thence southeasterly along the northerly right-of-way line of Trunk Highway No. 12 (B16224 to B5) per MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT-OF-WAY PLAT NO. 27-163, according to the recorded plat thereof (Document No. 8519997), Hennepin County Records for the following three (3) courses: South 35 degrees 32 minutes 09 seconds East a distance of 500.00 feet, South 55 degrees 32 minutes 09 seconds East a distance of 400.00 feet and South 78 degrees 32 minutes 09 seconds East a distance of 612.72 feet to the East Line of the said Northwest Quarter of the Northeast Quarter and there terminating. Subject to a permanent wetland easement as delineated on said MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT-OF-WAY PLAT NO. 27-163. Subject to easements & restrictions of record, if any. 8 184956v2 EXHIBIT D DECLARATION OF RESTRICTIVE COVENANTS City of Orono, a municipal corporation and political subdivision of the State of Minnesota (“Declarant”), effective on the _______ day of ___________, 2016, hereby declares as follows: RECITALS A. Declarant is the fee simple absolute owner of that certain real property in Hennepin County, Minnesota legally described in Exhibit A hereto (the “Subject Property”). B. Declarant desires to subject the future use of the Subject Property to the restrictions and limitations set forth in this Declaration. DECLARATIONS NOW, THEREFORE, in consideration of the foregoing recitals, the restrictions set forth herein, and other good and valuable consideration, the receipt, sufficiency and fairness of which is hereby acknowledged, Declarant does hereby declare as follows: 1. Restrictions. All persons and entities having an interest in the Subject Property, including Declarant, of any kind or nature, whether legal, equitable or otherwise, and including without limitation all lessees, occupants, and secured parties, by their acceptance or assertion of an interest in the Subject Property, or by their occupancy of the Subject Property, covenant and agree that the ownership, use, occupancy, operation, alienation and conveyance of and their interests in the Subject Property shall be subject to the following restrictions: a. The Subject Property shall be preserved and used only as a natural, passive, environmental park, which may include an off-leash dog park. b. The Declarant shall provide improvements consistent with the use of the Subject Property provided in 1(a) above, which may include a picnic area in the open area of the property, hiking trails, fencing, gates, toilets, water, trash facilities, utilities, and a parking lot. c. No hunting shall be allowed on the Property. d. No ballfields shall be allowed on the Property. 2. Binding Effect. This Declaration shall run with the Subject Property and shall be servitude thereon, and shall be binding upon all persons claiming any right or interest in or to the Subject Property, and their heirs, assigns and successors-in-interest. 3. Amendment. This Declaration may be amended by written agreement of the Declarant and H. William Lurton. 9 184956v2 4. Termination. This Declaration shall terminate upon the death of H. William Lurton. 5. Enforcement. The Minnesota Land Trust or any resident of the City of Orono shall have the right to enforce the restrictions imposed by this Declaration. Enforcement of this Declaration shall be by proceedings at law or in equity against any person or entity violating or attempting to violate any covenant, restriction or provisions set forth herein, either to restrain such violation or to recover damages. With respect to any measures of action, legal, administrative, or otherwise, taken to enforce the provisions of this Declaration, whether or not finally determined by a court or arbitrator, the party violating this Declaration, shall pay to the party seeking enforcement of this Declaration any and all reasonable expenses incurred in connection with such enforcement, including without limitation reasonable attorneys’ fees; except that under no circumstances shall the Declarant be obligated to pay such expenses. 6. Governing Law. This Declaration shall be governed and construed under the laws of the State of Minnesota. CITY OF ORONO: By, ________________________________ Lili Tod McMillan, Its Mayor By, ________________________________ Diane Tiegs, Its City Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this ______ day of __________________________, 2016, by Lili Tod McMillan and Diane Tiegs, respectively the Mayor and City Clerk of the City of Orono, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. ______________________________________ Notary Public THIS INSTRUMENT IS DRAFTED BY: CAMPBELL KNUTSON Professional Association Grand Oak Office Center I 860 Blue Gentian Road, #290 Eagan, Minnesota 55121 Telephone: ( 651) 452-5000 10 184956v2 EXHIBIT A LEGAL DESCRIPTION OF SUBJECT PROPERTY That part of the Northwest Quarter of the Northeast Quarter of Section 32, Township 118 North, Range 23 West, Hennepin County, Minnesota lying northeasterly of the following described line: Commencing at the North Quarter corner of said Section 32; thence on an assumed bearing of South 00 degrees 32 minutes 12 seconds East along the West line of the said Northwest Quarter of the Northeast Quarter a distance of 165.00 feet to the POINT OF BEGINNING of described Line; thence South 20 degrees 32 minutes 09 seconds East a distance of 400.00 feet along the easterly right-of-way line of Trunk Highway No. 12 (B23 to B16224) per MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT-OF-WAY PLAT NO. 27-162, according to the recorded plat thereof (Document No. 8519996), Hennepin County Records; thence southeasterly along the northerly right-of-way line of Trunk Highway No. 12 (B16224 to B5) per MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT-OF-WAY PLAT NO. 27-163, according to the recorded plat thereof (Document No. 8519997), Hennepin County Records for the following three (3) courses: South 35 degrees 32 minutes 09 seconds East a distance of 500.00 feet, South 55 degrees 32 minutes 09 seconds East a distance of 400.00 feet and South 78 degrees 32 minutes 09 seconds East a distance of 612.72 feet to the East Line of the said Northwest Quarter of the Northeast Quarter and there terminating. Subject to a permanent wetland easement as delineated on said MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT-OF-WAY PLAT NO. 27-163. Subject to easements & restrictions of record, if any. REQUEST FOR COUNCIL ACTION DATE: April 25, 2016 ITEM NO: 8 ______________________________________________________________________________ Department Approval: Administrator Reviewed: Agenda Section: Name Adam T. Edwards JML Public Works Director/ Title Public Works Director/City Engineer City Engineer’s Report ______ _______________________________________________________________________ Item Description: Appointment of 2016 Seasonal Employees- Update 1. ______________________________________________________________________________ 1. Purpose. The purpose of this action item is to gain Council approval of seasonal employees. 2. Compensation. The hourly pay is proposed to be $10.00 for the Golf Course Clubhouse Attendants, Golf Course Maintenance Assistants and Parks Maintenance Worker; a pay range of $10.25-15.22 for the Utilities Maintenance Worker; and a pay range of $15.00-$20.00 for the Assistant Superintendent and Clubhouse Manager. All seasonal employees will fall under the 6 month PERA Classification and are therefore excluded from PERA membership. 3. Seasonal Employee Appointments and Candidates. Name Position Wage ($/hr.) Remarks Pr e v i o u s l y a p p o i n t e d i n 2 0 1 6 Robert Howells G.C. Clubhouse Manager $18.00 New Ivan Corazalla G.C. Clubhouse Assistant $10.00 Returnee Marshall Hambro G.C. Clubhouse Assistant $10.00 Returnee Sandra Locken- Rauschendorfer G.C. Clubhouse Assistant $10.00 Returnee Paul Tolzmann G.C. Clubhouse Assistant $10.00 Returnee Jason Goehring G.C. Assistant Superintendent $16.00 Returnee Dale Skreen G.C. Maintenance Assistant $10.00 Returnee Ed Kvam G.C. Maintenance Assistant $10.00 Returnee Alec Morin G.C. Maintenance Assistant $10.00 New Rebecca Anderson Parks Maintenance Worker $10.00 Returnee Lori Roberts G.C. Clubhouse Assistant $10.00 New Requesting Approval Calvin Schmidt G.C. Maintenance Assistant $10.00 Returnee 4. Recommendation. Approve the hire of the seasonal employee in Table 3. COUNCIL ACTION REQUESTED: Consider a motion to approve hiring the seasonal employees as in the list above. ORONO POLICE DEPARTMENT REQUEST FOR COUNCIL ACTION Date: April 25, 2016 Item No: 9 ______________________________________________________________________________ Department Approval: Administrator Reviewed: Agenda Section: Name: Correy Farniok JML Public Safety Report Title: Police Chief ______________________________________________________________________________ Item Description: 2015 Orono Police Department Annual Report - Presentation ______________________________________________________________________________ DISCUSSION The Orono Police Departments 2015 Annual Report will be presented to the members of the City Council. COUNCIL ACTION REQUESTED Presentation- No action required. ORONO POLICE DEPARTMENT REQUEST FOR COUNCIL ACTION Date: April 25, 2016 Item No: 10 ______________________________________________________________________________ Department Approval: Administrator Reviewed: Agenda Section: Name: Correy Farniok JML Public Safety Report Title: Police Chief ______________________________________________________________________________ Item Description: Part-Time Police Officers ______________________________________________________________________________ DISCUSSION: Part-Time officers are utilized to fill shifts in a cost effective manner and to limit overtime expenses. An opening exists for two part-time police officers within the Orono Police Department. At present, William Carstens and Brian Beniek have completed a background investigation including a medical, psychological and physical agility examinations. It is recommended that William Carsten and Brian Beniek be hired for the open positions of part- time police officer. William Carstens is currently employed as a Security Officer at the Metro Regional Treatment Center with the City of Anoka. Carstens has worked with the City of Anoka since October of 2015. Carstens was also Lifeguard at Bunker Beach Water Park in Coon Rapids from 2011-2015. Carstens attended and graduated from Hibbing Community College in May 2015 and is currently attending Century College. Carstens passed the Peace Officers Standards and Training exam in June 2015. Carstens is excited to begin his career as a police officer with the Orono Police Department. Brian Beniek is currently the owner/president of Beniek Property Services/Outdoor Living and Landscaping, Inc. Beniek was also a Sergeant with the Plymouth Police Department. Beniek retired after more than 25 years from the Plymouth Police Department in April 2014. As an officer with Plymouth Police Department, Beniek was a field training officer, hostage negotiator, a member of the Critical Incident Stress Debriefing team and patrol sergeant for 8 years. Beniek also received the Medal of Honor, two commendation awards and three lifesaving awards. Beniek is excited and looking forward to working as a police officer again with the Orono Police Department. COUNCIL ACTION REQUESTED: Consider a motion to hire William Carstens and Brian Beniek as part-time police officers at a pay rate of $25.35(start) per hour for William Carstens $27.04(after six months rate due to his experience,) for Brian Beniek with a start date of April 25, 2015. (For Union purposes William Carstens will have seniority over Brian Beniek. A RESOLUTION TO DECLARE THAT THE PART-TIME POSITION HELD BY WILLIAM CARSTENS IS THAT OF A POLICE OFFICER AS DEFINED FOR PURPOSES OF PERA PENSION ELIGIBILITY WHEREAS, that Public Employees Retirement Association Police and Fire Fund excludes part-time police officers unless a resolution is adopted by the governing body to authorize eligibility for coverage in the Police and Fire Fund. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Orono, Hennepin County, Minnesota that effective April 26, 2016, the position William Carstens holds is that of a police officer as defined in Minnesota Statutes, Section 353.64, pursuant to which said employee shall become a member of the Public Employees Retirement Association Police and Fire Fund. Adopted by the City Council of the City of Orono, Minnesota at a regular meeting held April 25, 2016. ____________________________________ ATTEST: Lili McMillan, Mayor _______________________________ Diane Tiegs, City Clerk A RESOLUTION TO DECLARE THAT THE PART-TIME POSITION HELD BY BRIAN BENIEK IS THAT OF A POLICE OFFICER AS DEFINED FOR PURPOSES OF PERA PENSION ELIGIBILITY WHEREAS, that Public Employees Retirement Association Police and Fire Fund excludes part-time police officers unless a resolution is adopted by the governing body to authorize eligibility for coverage in the Police and Fire Fund. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Orono, Hennepin County, Minnesota that effective April 26, 2016, the position Brian Beniek holds is that of a police officer as defined in Minnesota Statutes, Section 353.64, pursuant to which said employee shall become a member of the Public Employees Retirement Association Police and Fire Fund. Adopted by the City Council of the City of Orono, Minnesota at a regular meeting held April 25, 2016. ____________________________________ ATTEST: Lili McMillan, Mayor _______________________________ Diane Tiegs, City Clerk ORONO POLICE DEPARTMENT REQUEST FOR COUNCIL ACTION Date: April 25, 2016 Item No: 11 ______________________________________________________________________________ Department Approval: Administrator Reviewed: Agenda Section: Name: Correy Farniok JML Public Safety Report Title: Police Chief ______________________________________________________________________________ Item Description: Liquidation of Forfeited Vehicle ______________________________________________________________________________ DISCUSSION: The Police Department has a forfeited vehicle that is being sold. The vehicle was seized and forfeited by the Orono Police Department from a driver that had multiple violations for Driving While Intoxicated. The Police Department would recommend liquidation of the vehicle through the Minneapolis Auto Auction or similar business. 2006 Chevrolet Monte Carlo VIN# 2G1WK151369267037 COUNCIL ACTION REQUESTED: Consider a motion to liquidate forfeited vehicle through Minneapolis Auto Auction or similar business. ORONO POLICE DEPARTMENT REQUEST FOR COUNCIL ACTION Date: April 25, 2016 Item No: 12 ______________________________________________________________________________ Department Approval: Administrator Reviewed: Agenda Section: Name: Correy Farniok JML Public Safety Report Title: Police Chief ______________________________________________________________________________ Item Description: LOGIS Records Management System ______________________________________________________________________________ DISCUSSION: The City of Orono and LOGIS have been part of a joint powers agreement for more than 15 years. LOGIS provides the City with Internet support, network support and network backup. LOGIS also provides a host of products and applications to the police department such as Police CAD, Police Mobiles, Police Records and Records Management System (RMS). We have been on the same system for more than 15 years with minimal upgrades to the Records Management System (RMS). LOGIS has been working with TriTech on a new Public Safety Application Software Replacement Project and RMS. LOGIS has been working with TriTech for nearly two years and has completed the application and has been testing it with neighboring agencies for the past 4 months. The new system and upgrades have been successful. The cost sharing estimates from LOGIS include a one-time assessment of $153,690 (price based upon 29 officers/users). An initial payment of $30,738 is due by December 1, 2016 and balance to be paid by March 1, 2017. The police department has been aware of the upgrade for the RMS for more than 5 years and the funds have been allocated in the police capital improvement fund. If approved by Council the Orono Police Department is schedule to go live in August/September with the other Hennepin County agencies that are with LOGIS. COUNCIL ACTION REQUESTED: Consider a motion to approve the Letter of Commitment to join LOGIS for the new TriTech RMS Application and related Interfaces. April 26, 2016 Mike Garris Local Government Information Systems 5750 Duluth Street Golden Valley MN 55422 Re: Letter of Commitment to Join LOGIS for the new TriTech RMS Applications and related Interfaces Dear Mr. Garris, The City of Orono has received authorization from its Council to migrate to the new TriTech Pubic Safety RMS applications and related interfaces shared through the LOGIS Association. The minutes of the appropriate Council meeting(s) are attached to convey our commitment for LOGIS and to assign our agency into the implementation work schedule. The cost sharing estimates from LOGIS include a one-time assessment of $153,690. An initial payment of $30,738 on the total due would be paid by December 1, 2016 should Orono decide to implement the new software applications this year. We understand that the balance of this one- time assessment can be paid as one lump sum by March 1, 2017 or payments can be made over a two to four year period. The interest rate on the unpaid balance will be 1.632%. A payment schedule will be provided by LOGIS if a multi-year payment method is selected. Annual application assessments are included in the LOGIS 2016 Budget. The 2016 Budget also provides estimates for the 2017 fiscal year which anticipates operating costs for the new Tritech applications. Sincerely, Correy Farniok Police Chief Orono Police Department Enc. Date Application Received: 2/17/16 Date Application Considered as Complete: 2/17/16 60-Day Review Period Expires: 4/17/16 REQUEST FOR COUNCIL ACTION Date: April 20, 2016 Item No.: 13 ______________________________________________________________________________ Department Approval: Administrator Approval: Agenda Section: Name: Michael P. Gaffron JML Planning Dept. Title: Senior Planner ______________________________________________________________________________ Item Description: #16-3814, Alexander Design Group o/b/o Peter & Melissa Santrach, 1700 Bohn’s Point Road - Variances - Resolution ______________________________________________________________________________ Zoning District: LR-1B, One Family Lakeshore Residential, 1.0 acre/140’ min. width Lot Area/ Width: 27,210 s.f. (0.62 acre), 165’ wide at OHW, 152’ at 75’ lake setback line List of Exhibits A – Resolution B – Draft Council Minutes of 3/21/16 At the April 11 meeting the City Council voted 5-0 to approve the lot area, hardcover and average setback variances as requested, and directed staff to draft a resolution for approval. COUNCIL ACTION REQUESTED Motion to adopt the attached resolution entitled A Resolution Granting Variances to Orono Municipal Zoning Code Sections 78-330, 78-1279(6) and 78-1700 for Property Located at 1700 Bohn’s Point Road – File No. 16-3814. REQUEST FOR COUNCIL ACTION DATE: April 13, 2016 ITEM NO.: 14 _____________________________________________________________________________________ Department Approval: Administrator Reviewed: Agenda Section: Name: Christine Mattson CM, JB JML Planning Department Title: Planning Assistant _____________________________________________________________________________________ Item Description: 2016 Joint Use Dock License Renewals for the following: • Bohns Point Lane Homeowners • Pheasant Lawn Homeowners Association • Forest Arms Country Club Addition Homeowners Association, Inc. • Foxhill Homeowners Association • Pirates Cove Homeowners Association • Tonkawa, Inc. Property Owners at 460, 500 & 550 Tonkawa Rd • Kelly Cove Homeowners Association of Orono • Minnetonka Power Squadron • Victoria Estates Homeowners Association • Walter’s Port Maintenance & Improvement Association _____________________________________________________________________________________ List of Exhibits: (Please note, Exhibits C – L include each of the following: Resolution, 2016 Application and License) Exhibit A. Joint Use Dock Location Map Exhibit B. Resolution No. 5990 Exhibit C. Bohns Point Lane Homeowners Exhibit D. Forest Arms Country Club Addition Homeowners Association, Inc. Exhibit E. Foxhill Homeowners Association Exhibit F. Kelly Cove Homeowners Association of Orono Exhibit G. Minnetonka Power Squadron Exhibit H. Pheasant Lawn Homeowners Association Exhibit I. Pirates Cove Homeowners Association Exhibit J. Tonkawa, Inc. (Property Owners at 460, 500 & 550 Tonkawa Road) Exhibit K. Victoria Estates Homeowners Association Exhibit L. Walter’s Port Maintenance & Improvement Association _____________________________________________________________________________________ Summary: The City is in receipt of 10 out of the 11 joint use dock renewal license applications for the docks we have historically licensed. None of them exhibited any significant changes from previous licenses. Additionally, no permits have been issued at any of the joint use dock sites for structures or changes to the sites in the past 12 months. One joint use dock user, Big Island, Inc., has responded to the annual licensing application requests for 2010 to 2015. A 2016 application was mailed out, but was not received by the March 28, 2016 deadline. Big Island, Inc. is not yet in compliance with the City’s survey requirements pertaining to Joint Use Docks. We will continue to work with them to gain compliance. April 13, 2016 2016 Joint Use Dock Licenses Renewals Page 2 of 2 Planning Staff Recommendation To date there have been no complaints regarding any of the 10 joint use dock licensees receiving license renewals. Staff recommends approval of 2016 joint use dock licenses for each of the 10 applicants listed within. Council Action Requested Council should consider adopting the attached resolutions granting a 2016 joint use dock license for each of the 10 applicants. Proposed Motion: Motion to adopt the resolutions and direct staff to issue a Joint Use Dock License to each of the following for the period from January 1, 2016 to December 31, 2016: • Bohns Point Lane Homeowners; • Forest Arms Country Club Addition Homeowners Association, Inc.; • Foxhill Homeowners Association; • Kelly Cove Homeowners Association of Orono; • Minnetonka Power Squadron; • Pheasant Lawn Homeowners Association; • Pirates Cove Homeowners Association; • Tonkawa, Inc. (Property Owners at 460, 500 & 550 Tonkawa Road); • Victoria Estates Homeowners Association; and • Walter’s Port Maintenance & Improvement Association. REQUEST FOR COUNCIL ACTION DATE: April 25, 2016 ITEM NO: 15 ______________________________________________________________________________ Department Approval: Administrator Reviewed: Agenda Section: Name Mike Gaffron JML Planning Department Title Senior Planner ______________________________________________________________________________ Item Description: MN Spring Ride Permit – Hennepin County Water Patrol _____________________________________________________________________________ The MN Spring Ride group is seeking approval from the City of Orono for their special event lake usage permit on June 24-25, 2016 with an alternate date of July 7-8, 2016. The event is a wake board competition and fundraiser for Brains Together for a Cure. The event will be based out of Birch’s On the Lake restaurant with wakeboard activities on the lake side of the venue. The Hennepin County Sheriff’s Office (HCSO) Water Patrol requires communities bordering the impacted lake to give their approval for the permit. The City of Long Lake gave approval at their April 5, 2016 Council meeting. Both the cities of Long Lake and Orono must provide approval in order for MN Spring Ride to obtain their event permit from the HCSO Water Patrol. LIST OF ATTACHMENTS: A. Hennepin County Sheriff’s Office Water Patrol Unit Application B. Event Information C. City of Orono Special Event Application D. Resident Concerns (letters) E. City of Long Lake Event Authorization COUNCIL ACTION REQUESTED: Review the attached information, and consider a motion to approve the above listed event. Potential special conditions for approval: - Use of Summit Park property and facilities in Orono is not authorized for this event. Event participant, event support and all other event-related parking in Summit Park is prohibited. Event organizer is required to post “no event parking for MN Spring Ride” temporary signage in Summit Park for the duration of the event. REQUEST FOR COUNCIL ACTION DATE: April 27, 2015 ITEM NO: 16 ______________________________________________________________________________ Department Approval: Administrator Reviewed: Agenda Section: Name Ron Olson RJO JML City Administrator’s Report Title Finance Director _____________________________________________________________________________ Item Description: 1st Quarter Financial Report __________________________________________________________________________ Year-to-date General Fund budget information is attached. This is for informational purposes and no action is required. COUNCIL ACTION REQUESTED: No action required. MEMORANDUM To: Mayor and Council From: Ron Olson, Finance Director Subject: Budget Update Date: April 25, 2016 Attachments: 1.Revenue Summary 2.Revenue Detail 3.Revenue Graph 4. Expenditure Summary 5.Expenditure Detail 6. Expenditure Comparison 2015-2016 7.Investments The first quarter General Fund year to date budget to actual comparisons are included with this memo. They are as of the end of March which represents 25% of the year. Revenues are currently at 16.61% of budget with expenditures at 24.22% of budget. General Fund Revenues The low revenue percentage is normal for the first quarter. The timing of revenue streams account for the low revenue percentage for the quarter. The first property tax receipts, representing 52.1% of the budget, will not be received until June. Various state grants (Other Governmental) will also not be received until later in the year. For comparison purposes, 2014 and 2015 1st quarter revenues were at 16.7% and 16.46% of budget. Both years ended with revenues exceeding their budgets. A revenue graph is included to illustrate the typically low 1st quarter revenues. General Fund Expenditures At 24.22%, the overall expenditure amounts are on target for the year. Although some adjustments have been made, the expenditure statement should be view as non-adjusted. Most of the adjustments that have been made are to include the portion of the first payroll of April which is for compensation earned in March. The Mayor and Council Department is at 34.34%; this is the result of the timing of payments for memberships. We have paid Wayzata and Long Lake through June for fire services; as a result the Fire Protection Services budget is at 49.79%. A few other departments are between 25% and 26%, but this is normal and is not a cause of concern. Budget Update April 21, 2016 Page 2 A listing of the City’s investment portfolio is included for your review. Interest earned through 3/31/2016 is $46,726.50. This compares to $26,684.35 during the first quarter of 2015. The interest earnings do not include any adjustments for the current market value of the portfolio. In summary, the overall General Fund budget is looking good through the 1st quarter. Revenues, while only at 16.61% of budget, are where they are expected to be at this point in the year. Expenditures are on track to be at budgeted levels. Investments Attachment 1 - Revenue Summary Source March 31 Budget Balance Percent Taxes - 4,016,500 4,016,500 0.00% Licenses & Permits 62,623 469,650 407,027 13.33% Other Governmental 4,784 227,220 222,436 2.11% Charges for Service 1,153,795 2,696,300 1,542,505 42.79% Fines 18,384 95,500 77,116 19.25% Miscellaneous - 1,500 1,500 0.00% Golf Course 10,567 138,000 127,433 7.66% Interest 140 35,000 34,860 0.40% Other Sources & Transfers 30,310 28,900 (1,410) 104.88% 1,280,603 7,708,570 6,427,967 16.61% City of Orono Revenue Summary with Comparison to Budget For the 3 Months Ending September 31, 2016 2016 CITY OF ORONO REVENUES WITH COMPARISON TO BUDGET FOR THE 3 MONTHS ENDING MARCH 31, 2016 GENERAL FUND PERIOD MARCH 31, 2016 BUDGET UNEARNED PCNT FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 04/21/2016 10:40AM PAGE: 1 TAXES 101-31010 CURRENT AD VALOREM TAXES .00 .00 4,016,500.00 4,016,500.00 .0 101-31020 DELINQUENT AD VALOREM TAXES .00 .00 .00 .00 .0 101-31040 FISCAL DISPARITIES .00 .00 .00 .00 .0 101-31050 PERSONAL PROPERTY TAX .00 .00 .00 .00 .0 101-31060 FORFIETED TAX SALE APPORTIONMT .00 .00 .00 .00 .0 101-31070 RENT CREDIT .00 .00 .00 .00 .0 101-31900 PENALTIES AND INTEREST-TAXES .00 .00 .00 .00 .0 TOTAL TAXES .00 .00 4,016,500.00 4,016,500.00 .0 LICENSES & PERMITS 101-32100 BUSINESS LICENSES .00 .00 .00 .00 .0 101-32110 BEER & LIQUOR LICENSES .00 .00 7,000.00 7,000.00 .0 101-32120 CIGARETTE LICENSES 125.00 125.00 400.00 275.00 31.3 101-32130 COMMERCIAL DOCK LICENSES .00 .00 .00 .00 .0 101-32140 SET UP LICENSES .00 .00 .00 .00 .0 101-32150 SEPTIC LICENSES .00 .00 .00 .00 .0 101-32170 GARBAGE HAULERS LICENSES .00 .00 1,100.00 1,100.00 .0 101-32180 OTHER BUSINESS LICENSE/PERMIT 1,713.00 1,713.00 5,400.00 3,687.00 31.7 101-32240 DOG LICENSES 246.00 246.00 4,000.00 3,754.00 6.2 101-32510 BUILDING PERMITS 40,125.46 40,125.46 375,000.00 334,874.54 10.7 101-32520 ZONING PERMIT 478.77 478.77 1,750.00 1,271.23 27.4 101-32530 MECHANICAL/SEPTIC/OTHER 12,780.00 12,780.00 50,000.00 37,220.00 25.6 101-32590 PLUMBING PERMIT 7,154.79 7,154.79 25,000.00 17,845.21 28.6 TOTAL LICENSES & PERMITS 62,623.02 62,623.02 469,650.00 407,026.98 13.3 OTHER GOVERNMENTS 101-33220 FEDERAL GRANT-EMRGNCY PREP .00 .00 .00 .00 .0 101-33390 FEDERAL GRANT-OTHER .00 .00 .00 .00 .0 101-33410 HACA AID .00 .00 .00 .00 .0 101-33415 MARKET VALUE CREDIT .00 .00 .00 .00 .0 101-33420 POLICE STATE AID .00 .00 200,000.00 200,000.00 .0 101-33430 POLICE TRAINING REIMBURSEMENT .00 .00 10,000.00 10,000.00 .0 101-33440 MUNICIPAL STATE AID-STREETS .00 .00 .00 .00 .0 101-33450 LOCAL GOVERNMENT AID .00 .00 .00 .00 .0 101-33460 PERA STATE AID .00 .00 7,220.00 7,220.00 .0 101-33490 STATE GRANT-OTHER 4,784.28 4,784.28 10,000.00 5,215.72 47.8 101-33610 COUNTY GRANT-RECYCLING .00 .00 .00 .00 .0 101-33800 OTHER GRANTS/AIDS .00 .00 .00 .00 .0 101-33890 GRANTS/AIDS FROM OTHER GOVTS .00 .00 .00 .00 .0 TOTAL OTHER GOVERNMENTS 4,784.28 4,784.28 227,220.00 222,435.72 2.1 CITY OF ORONO REVENUES WITH COMPARISON TO BUDGET FOR THE 3 MONTHS ENDING MARCH 31, 2016 GENERAL FUND PERIOD MARCH 31, 2016 BUDGET UNEARNED PCNT FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 04/21/2016 10:40AM PAGE: 2 CHARGES FOR SERVICES 101-34200 ADMINISTRATIVE CHARGES FOR SVC 21,325.00 21,325.00 80,000.00 58,675.00 26.7 101-34210 GENERAL TAXABLE SALES/SERVICE 63.25 63.25 1,000.00 936.75 6.3 101-34220 ASSESSMENTS SEARCHES 60.00 60.00 300.00 240.00 20.0 101-34230 FILING FEES-ELECTIONS/PLATS 4,140.00 4,140.00 4,000.00 ( 140.00)103.5 101-34410 PLAN CHECK/SITE EXAM FEES 62,358.32 62,358.32 175,000.00 112,641.68 35.6 101-34420 COND USE-VARIANCE-DEV FEES 11,985.00 11,985.00 35,000.00 23,015.00 34.2 101-34430 ENGINEERING & LEGAL FEES 21,666.63 21,666.63 35,000.00 13,333.37 61.9 101-34440 BLDG PERMITS-MAIL IN FEES 205.55 205.55 700.00 494.45 29.4 101-34450 ON-SITE SEPTIC PROGRAM FEES 44,685.00 44,685.00 44,500.00 ( 185.00)100.4 101-34460 COOP AGREEMENT-INSPECTION 5,121.16 5,121.16 15,000.00 9,878.84 34.1 101-34610 COOP AGREEMENT-POLICE 974,880.65 974,880.65 2,222,500.00 1,247,619.35 43.9 101-34620 COOP AGREEMENT-ANIMAL CONTROL .00 .00 .00 .00 .0 101-34630 POLICE SPECIAL SERVICES 1,825.00 1,825.00 75,000.00 73,175.00 2.4 101-34640 FALSE ALARM FEES 550.00 550.00 4,000.00 3,450.00 13.8 101-34650 POLICE REPORTS 367.00 367.00 800.00 433.00 45.9 101-34670 POLICE RESERVE RECEIPTS .00 .00 500.00 500.00 .0 101-34680 EXPLORERS PROGRAM 299.00 299.00 .00 ( 299.00).0 101-34810 COOP AGREEMENT-PUBLIC WORKS 4,263.40 4,263.40 3,000.00 ( 1,263.40)142.1 101-34815 INTERDEPARTMENTAL SERVICES-PW .00 .00 .00 .00 .0 101-34820 RECYCLING PROGRAM FEES .00 .00 .00 .00 .0 TOTAL CHARGES FOR SERVICES 1,153,794.96 1,153,794.96 2,696,300.00 1,542,505.04 42.8 FINES 101-35104 OTHER FINES .00 .00 .00 .00 .0 101-35105 ADMIN CITATIONS 6,212.90 6,212.90 15,000.00 8,787.10 41.4 101-35400 COURT FINES 12,171.40 12,171.40 80,000.00 67,828.60 15.2 101-35410 DRUG TASK FORCE .00 .00 .00 .00 .0 101-35420 DOG IMPOUND FEES .00 .00 500.00 500.00 .0 101-35620 ADMINISTRATIVE 30% SHARE .00 .00 .00 .00 .0 TOTAL FINES 18,384.30 18,384.30 95,500.00 77,115.70 19.3 CITY OF ORONO REVENUES WITH COMPARISON TO BUDGET FOR THE 3 MONTHS ENDING MARCH 31, 2016 GENERAL FUND PERIOD MARCH 31, 2016 BUDGET UNEARNED PCNT FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 04/21/2016 10:40AM PAGE: 3 MISCELLANEOUS 101-37699 UTILITY PENALTIES .00 .00 1,500.00 1,500.00 .0 101-37910 GREEN FEES 5,985.00 5,985.00 90,000.00 84,015.00 6.7 101-37920 RENTAL-GOLF CARTS & CLUB 232.00 232.00 32,000.00 31,768.00 .7 101-37930 BEER SALES 24.00 24.00 7,000.00 6,976.00 .3 101-37935 POP SALES 6.00 6.00 3,200.00 3,194.00 .2 101-37940 CONCESSIONS-TAXABLE 16.00 16.00 2,100.00 2,084.00 .8 101-37950 CONCESSIONS-NONTAXABLE .00 .00 .00 .00 .0 101-37960 GOLF BALL SALES .00 .00 1,700.00 1,700.00 .0 101-37970 PRO SHOP-TAXABLE .00 .00 1,000.00 1,000.00 .0 101-37980 PRO SHOP-NONTAXABLE .00 .00 1,000.00 1,000.00 .0 101-37985 GOLF COURSE PRINTS .00 .00 .00 .00 .0 101-37990 OTHER GOLF COURSE RECEIPTS 4,303.59 4,303.59 .00 ( 4,303.59).0 101-37999 CASH OVER/SHORT .00 .00 .00 .00 .0 TOTAL MISCELLANEOUS 10,566.59 10,566.59 139,500.00 128,933.41 7.6 OTHER SOURCES & TRANSFERS IN 101-39310 INTEREST ON INVESTMENTS .00 .00 35,000.00 35,000.00 .0 101-39315 INVESTMENT DISCOUNTS/PREMIUMS .00 .00 .00 .00 .0 101-39350 INTEREST-NOW ACCOUNT 140.34 140.34 500.00 359.66 28.1 101-39610 MISCELLANEOUS REVENUE 540.50 540.50 3,000.00 2,459.50 18.0 101-39620 RENT INCOME 1,350.00 1,350.00 5,400.00 4,050.00 25.0 101-39630 CONTRIBUTIONS & DONATIONS .00 .00 .00 .00 .0 101-39640 REFUNDS & REIMBURSEMENTS 404.93 404.93 .00 ( 404.93).0 101-39650 PAYMENTS IN LIEU OF TAXES .00 .00 .00 .00 .0 101-39670 SALE OF LAND 24,503.88 24,503.88 .00 ( 24,503.88).0 101-39680 SALE OF EQUIPMENT 3,511.00 3,511.00 20,000.00 16,489.00 17.6 101-39920 RESIDUAL EQUITY TRANSFERS IN .00 .00 .00 .00 .0 TOTAL OTHER SOURCES & TRANSFERS IN 30,450.65 30,450.65 63,900.00 33,449.35 47.7 TOTAL FUND REVENUE 1,280,603.80 1,280,603.80 7,708,570.00 6,427,966.20 16.6 NET REVENUE OVER EXPENDITURES 1,280,603.80 1,280,603.80 7,708,570.00 6,427,966.20 16.6 0% 20% 40% 60% 80% 100% 120% Q1 2012 Q1 2013 Q1 2014 Q1 2015 Q1 2016 Q2 2012 Q2 2013 Q2 2014 Q2 2015 Q2 2016 Q3 2012 Q3 2013 Q3 2014 Q3 2015 Q3 2016 YE 2012 YE 2013 YE 2014 E YE 2015 E YE 2016 E Attachment 4 - Expenditure Summary 2016 Budget Y-T-D Mar 31,2016 Adjustments Y-T-D 03/31/2016 Balance Percent Mayor & Council 83,240 28,471 116 28,587 54,653 34.34% Administration 291,120 70,064 3,481 73,544 217,576 25.26% Elections 18,130 1,736 - 1,736 16,394 9.58% Assessing 180,000 - 33,493 33,493 146,507 18.61% Finance 322,320 77,429 4,371 81,800 240,520 25.38% Law/Legal Services 102,500 21,826 4,750 26,576 75,924 25.93% Central Services 244,470 82,819 (2,321) 80,498 163,972 32.93% Human Services 12,400 - - - 12,400 0.00% Police 4,076,850 848,144 75,281 923,425 3,153,425 22.65% Fire Protection Services 395,150 196,738 - 196,738 198,412 49.79% Building & Zoning 707,050 150,613 19,188 169,801 537,249 24.02% Engineering 20,000 3,485 1,500 4,985 15,015 24.93% Street Maintenance 493,830 101,290 4,445 105,735 388,095 21.41% Parks 108,120 8,778 346 9,124 98,996 8.44% Golf Course 152,640 21,415 780 22,195 130,445 14.54% Special Services 95,750 10,607 3,550 14,157 81,593 14.79% Special Projects-Contingencies 40,000 849 2,600 3,449 36,552 8.62% Transfers to Other Funds 365,000 - 91,250 91,250 273,750 25.00% Total General Fund Expenditures 7,708,570 1,624,262 242,830 1,867,092 5,841,478 24.22% City of Orono 2015 General Fund Summary Attachment 5 - Expenditure Detail 2016 Budget Y-T-D Mar 30,2016 Adjustments Adjusted Adjusted Y-T-D Mar 30,2016 Balance Percent 101-41110-101 101 Full-Time Employees Regular 18,200 4,550 0 4,550 13,650 25.00% 101-41110-122 122 FICA 1,390 232 116 348 1,042 25.04% 101-41110-151 151 Worker's Comp Insurance Prem 50 13 0 13 38 25.00% Total Personal Services 19,640 4,795 116 4,911 14,729 25.00% 101-41110-433 433 Memberships 62,100 23,403 0 23,403 38,697 37.69% 101-41110-437 437 Training & Development 500 0 0 0 500 0.00% 101-41110-439 439 Meeting Expenses 1,000 273 0 273 727 27.32% 101-41110-489 489 Other Miscellaneous Charges 0 0 0 0 0 N/A Total Other Expenses 63,600 23,676 0 23,676 39,924 37.23% 83,240 28,471 116 28,587 54,653 34.34% Other Expenses Personal Services City of Orono 2016 Line Item Budget Mayor & Council City Council Total Page 1 Attachment 5 - Expenditure Detail 2016 Budget Y-T-D Mar 30,2016 Adjustments Adjusted Adjusted Y-T-D Mar 30,2016 Balance Percent 101-41300-101 101 Full-Time Employees Regular 192,350 48,102 713 48,814 143,536 25.38% 101-41300-102 102 Full-Time Employees Overtime 1,300 0 0 0 1,300 0.00% 101-41300-103 103 Part-Time Employees 0 0 0 0 0 N/A 101-41300-104 104 Temporary Employees Regular 10,500 2,400 0 2,400 8,100 22.86% 101-41300-121 121 PERA 14,520 3,407 228 3,635 10,885 25.04% 101-41300-122 122 FICA 15,620 3,509 252 3,761 11,859 24.08% 101-41300-135 135 City Benefit Contribution 37,020 6,968 2,288 9,256 27,765 25.00% 101-41300-142 142 Unemployment Benefit Payments 0 0 0 0 0 N/A 101-41300-151 151 Worker's Comp Insurance Prem 1,210 303 0 303 908 25.00% Total Personal Services 272,520 64,688 3,481 68,168 204,352 25.01% 101-41300-208 208 Books & Periodicals 300 0 0 0 300 0.00% Total Supplies & Maintenance 300 0 0 0 300 0.00% 101-41300-319 319 Professional Services 6,000 1,265 0 1,265 4,735 21.08% Total Professional Serivces 6,000 1,265 0 1,265 4,735 21.08% 2016 Line Item Budget City of Orono Professional Services Supplies & Maintenance Personal Services Administration Page 2 Attachment 5 - Expenditure Detail 2016 Budget Y-T-D Mar 30,2016 Adjustments Adjusted Adjusted Y-T-D Mar 30,2016 Balance Percent 101-41300-331 331 Travel Expenses 4,000 900 0 900 3,100 22.50% 101-41300-340 340 General Advertising 0 0 0 0 0 N/A 101-41300-433 433 Memberships 1,300 1,160 0 1,160 140 89.23% 101-41300-437 437 Training & Development 3,500 1,865 0 1,865 1,635 53.29% 101-41300-439 439 Meeting Expenses 500 57 0 57 443 11.36% 101-41300-489 489 Other Miscellaneous Charges 3,000 129 0 129 2,871 4.31% Total Other Expenses 12,300 4,111 0 4,111 8,189 33.42% 291,120 70,064 3,481 73,544 217,576 25.26% City of Orono 2016 Line Item Budget Administration cont. Other Expenses Administration Total Page 3 Attachment 5 - Expenditure Detail 2016 Budget Y-T-D Mar 30,2016 Adjustments Adjusted Adjusted Y-T-D Mar 30,2016 Balance Percent 101-41410-102 102 Full-Time Employees Overtime 1,000 0 0 0 1,000 0.00% 101-41410-104 104 Temporary Employees Regular 11,800 0 0 0 11,800 0.00% 101-41410-121 121 PERA 80 0 0 0 80 0.00% 101-41410-122 122 FICA 80 0 0 0 80 0.00% Total Personal Services 12,960 0 0 0 12,960 0.00% 101-41410-208 208 Books & Periodicals 0 0 0 0 0 N/A 101-41410-221 221 Equipment Parts & Accessories 2,200 1,736 0 1,736 464 78.91% 101-41410-240 240 Small Tools and Minor Equip 300 0 0 0 300 0.00% Total Supplies & Maintenance 2,500 1,736 0 1,736 764 69.44% 101-41410-319 319 Professional Services 0 0 0 0 0 N/A 101-41410-322 322 Postage 800 0 0 0 800 0.00% 101-41410-331 331 Travel Expenses 100 0 0 0 100 0.00% 101-41410-340 340 General Advertising 220 0 0 0 220 0.00% 101-41410-412 412 Building Rentals 0 0 0 0 0 N/A 101-41410-415 415 Other Equipment Rentals 0 0 0 0 0 N/A 101-41410-437 437 Training & Development 100 0 0 0 100 0.00% 101-41410-439 439 Meeting Expenses 600 0 0 0 600 0.00% 101-41410-489 489 Other Miscellaneous Charges 850 0 0 0 850 0.00% Total Other Expenses 2,670 0 0 0 2,670 0.00% 18,130 1,736 0 1,736 16,394 9.58%Elections Total Other Expenses Supplies & Maintenance Personal Services City of Orono 2016 Line Item Budget Elections Page 4 Attachment 5 - Expenditure Detail 2016 Budget Y-T-D Mar 30,2016 Adjustments Adjusted Adjusted Y-T-D Mar 30,2016 Balance Percent 101-41550-302 302 Assessing Services 180,000 0 33,493 33,493 146,507 18.61% Total Assessing Service 180,000 0 33,493 33,493 146,507 18.61% 180,000 0 33,493 33,493 146,507 18.61% Assessing Services Assessing Total City of Orono 2016 Line Item Budget Assessing Page 5 Attachment 5 - Expenditure Detail 2016 Budget Y-T-D Mar 30,2016 Adjustments Adjusted Adjusted Y-T-D Mar 30,2016 Balance Percent 101-41500-101 101 Full-Time Employees Regular 211,380 54,652 1,480 56,132 155,248 26.56% 101-41500-102 102 Full-Time Employees Overtime 200 0 0 0 200 0.00% 101-41500-103 103 Part-Time Employees 21,400 4,950 300 5,250 16,150 24.53% 101-41500-104 104 Temporary Employees Regular 0 0 0 0 0 N/A 101-41500-121 121 PERA 17,030 4,363 284 4,647 525 27.29% 101-41500-122 122 FICA 17,370 4,199 280 4,479 12,891 25.79% 101-41500-135 135 City Benefit Contribution 52,080 8,812 2,027 10,839 41,241 20.81% 101-41500-151 151 Worker's Comp Insurance Prem 1,330 333 0 333 998 25.00% Total Personal Services 320,790 77,309 4,371 81,680 227,252 25.46% 101-41500-208 208 Books & Periodicals 0 0 0 0 0 N/A Total Supplies & Maintenance 0 0 0 0 0 N/A 101-41500-301 301 Auditing and Acct'g Services 0 0 0 0 0 N/A Total Professional Services 0 0 0 0 0 N/A 101-41500-331 331 Travel Expenses 200 0 0 0 200 0.00% 101-41500-433 433 Memberships 330 120 0 120 210 36.36% 101-41500-437 437 Training & Development 1,000 0 0 0 1,000 0.00% Total Other Expenses 1,530 120 0 120 1,410 7.84% 322,320 77,429 4,371 81,800 228,662 25.38% City of Orono 2016 Line Item Budget Finance Department Personal Services Supplies & Maintenance Professional Services Other Expenses Finance Total Page 6 Attachment 5 - Expenditure Detail 2016 Budget Y-T-D Mar 30,2016 Adjustments Adjusted Adjusted Y-T-D Mar 30,2016 Balance Percent 101-41600-305 305 Legal-Retainer 0 0 0 0 0 N/A 101-41600-306 306 Legal-Prosecution 38,500 9,648 0 9,648 28,852 25.06% 101-41600-307 307 Legal-Consulting 50,000 8,744 4,000 12,744 37,256 25.49% 101-41600-308 308 Code Enforcement 4,000 140 0 140 3,861 3.49% 101-41600-309 309 Jail Charges 10,000 3,295 750 4,045 5,955 40.45% Total Professional Services 102,500 21,826 4,750 26,576 75,924 25.93% 102,500 21,826 4,750 26,576 75,924 25.93% City of Orono 2016 Line Item Budget Law/Legal Services Professional Services Law/Legal Services Total Page 7 Attachment 5 - Expenditure Detail 2016 Budget Y-T-D Mar 30,2016 Adjustments Adjusted Adjusted Y-T-D Mar 30,2016 Balance Percent 101-41900-201 201 Office supplies 14,570 2,668 0 2,668 11,902 18.31% 101-41900-221 221 Equipment Parts & Accessories 3,000 405 0 405 2,595 13.50% 101-41900-223 223 Bldg/Grounds Maint. Supplies 3,500 785 0 785 2,715 22.43% 101-41900-401 401 Repairs/Maint-Office Equip 16,000 2,338 0 2,338 13,662 14.61% 101-41900-403 403 Repairs/Maint-Misc. Equip 700 136 0 136 564 19.43% 101-41900-404 404 Repairs/Maint-Bldgs/Grounds 15,000 3,271 0 3,271 11,729 21.81% 101-41900-407 407 Janitorial Services 19,000 5,687 (1,436)4,251 14,749 22.38% 101-41900-416 416 Software Licensing 12,000 19,326 0 19,326 (7,326)161.05% Total Supplies & Maintenance 83,770 34,617 (1,436)33,181 50,589 39.61% 101-41900-301 301 Auditing and Acct'g Services 20,000 0 0 0 20,000 0.00% 101-41900-310 310 LOGIS-Applications 0 0 2,940 2,940 (2,940)N/A 101-41900-311 311 Data Processing Communication 0 0 0 0 0 N/A 101-41900-319 319 Professional Services 12,000 4,028 (980)3,048 8,952 25.40% 101-41900-370 370 Insurance Agent of Record 0 0 0 0 0 N/A Total Professional Services 32,000 4,028 1,960 5,988 26,012 18.71% 101-41900-361 361 General Liability Ins 10,000 2,500 0 2,500 7,500 25.00% 101-41900-362 362 Umbrella Liability Ins 5,000 1,250 0 1,250 3,750 25.00% 101-41900-363 363 Bonds Insurance 200 50 0 50 150 25.00% 101-41900-365 365 Boiler & Machinery Ins 1,300 325 0 325 975 25.00% 101-41900-366 366 Property Insurance 5,000 1,250 0 1,250 3,750 25.00% 101-41900-367 367 Equipment Floaters Ins 1,300 325 0 325 975 25.00% 101-41900-368 368 Automotive Insurance 7,400 1,850 0 1,850 5,550 25.00% Total Insurances 30,200 7,550 0 7,550 22,650 25.00% City of Orono 2016 Line Item Budget Central Services Supplies & Maintenance Professional Services Insurances Page 8 Attachment 5 - Expenditure Detail 2016 Budget Y-T-D Mar 30,2016 Adjustments Adjusted Adjusted Y-T-D Mar 30,2016 Balance Percent 101-41900-312 312 Bank Fees 4,000 1,122 0 1,122 2,878 28.04% 101-41900-321 321 Telephone 8,000 2,892 (250)2,642 5,358 33.02% 101-41900-322 322 Postage 11,000 9,196 0 9,196 1,804 83.60% 101-41900-329 329 Internet/Other Communications 8,000 2,853 (1,276)1,577 6,423 19.71% 101-41900-352 352 Printing & Publishing 15,000 4,670 0 4,670 10,330 31.13% 101-41900-381 381 Gas & Electric 29,000 8,750 0 8,750 20,250 30.17% 101-41900-382 382 Water Utilities 2,500 1,149 0 1,149 1,351 45.95% 101-41900-413 413 Office Equipment Rental 20,000 5,742 (1,319)4,423 15,577 22.12% 101-41900-440 440 Special Equipment Replacement 0 0 0 0 0 N/A 101-41900-489 489 Other Miscellaneous Charges 1,000 250 0 250 750 25.00% Total Other Expenses 98,500 36,624 (2,845)33,779 64,721 34.29% 101-41900-512 512 Spec Assmts on Land & Int 0 0 0 0 0 N/A 101-41900-750 750 Interest on Special Assmnts 0 0 0 0 0 N/A Total Capital Outlay 0 0 0 0 0 N/A 244,470 82,819 (2,321)80,498 163,972 32.93% City of Orono 2016 Line Item Budget Central Services cont. Other Expenses Capital Outlay Central Services Total Page 9 Attachment 5 - Expenditure Detail 2016 Budget Y-T-D Mar 30,2016 Adjustments Adjusted Adjusted Y-T-D Mar 30,2016 Balance Percent 101-41800-490 490 Contributions to Civic Org's 12,400 0 0 0 12,400 0.00% Total Other Expenses 12,400 0 0 0 12,400 0.00% 12,400 0 0 0 12,400 0.00% Other Expenses City of Orono 2016 Line Item Budget Human Services Human Services Total Page 10 Attachment 5 - Expenditure Detail 2016 Budget Y-T-D Mar 30,2016 Adjustments Adjusted Adjusted Y-T-D Mar 30,2016 Balance Percent 101-42110-101 101 Full-Time Employees Regular 2,315,280 518,917 22,217 541,134 1,774,146 23.37% 101-42110-102 102 Full-Time Employees Overtime 50,000 2,485 250 2,735 47,265 5.47% 101-42110-103 103 Part-Time Employees 53,000 (5,771)12,022 6,251 46,749 11.79% 101-42110-104 104 Temporary Employees Regular 0 0 0 0 0 N/A 101-42110-121 121 PERA 359,730 79,260 5,220 84,480 275,250 23.48% 101-42110-122 122 FICA 46,000 9,905 650 10,555 35,445 22.94% 101-42110-135 135 City Benefit Contribution 401,580 76,413 11,380 87,793 313,787 21.86% 101-42110-142 142 Unemployment Benefit Payments 0 1,618 0 1,618 (1,618)N/A 101-42110-151 151 Worker's Comp Insurance Prem 70,830 17,708 0 17,708 53,123 25.00% Total Personal Services 3,296,420 700,534 51,739 752,273 2,544,147 22.82% 101-42110-201 201 Office supplies 15,000 3,824 0 3,824 11,176 25.49% 101-42110-208 208 Books & Periodicals 1,000 0 0 0 1,000 0.00% 101-42110-212 212 Motor Fuels & Lubricants 115,000 12,044 0 12,044 102,956 10.47% 101-42110-221 221 Equipment Parts & Accessories 6,000 1,270 0 1,270 4,730 21.16% 101-42110-223 223 Bldg/Grounds Maint. Supplies 1,300 0 0 0 1,300 0.00% 101-42110-226 226 Clothing & personal equipment 25,000 5,592 2,300 7,892 17,108 31.57% 101-42110-228 228 Training Supplies 16,000 0 0 0 16,000 0.00% 101-42110-229 229 Explorers Program expenses 4,000 99 3,150 3,249 751 81.23% 101-42110-240 240 Small Tools and Minor Equip 6,000 101 0 101 5,899 1.69% 101-42110-401 401 Repairs/Maint-Office Equip 5,000 1,580 0 1,580 3,420 31.59% 101-42110-402 402 Repairs/Maint-Auto Equip 50,000 13,752 0 13,752 36,248 27.50% 101-42110-403 403 Repairs/Maint-Misc. Equip 8,000 1,631 0 1,631 6,369 20.39% 101-42110-404 404 Repairs/Maint-Bldgs/Grounds 6,500 2,311 0 2,311 4,189 35.56% 101-42110-407 407 Janitorial Services 15,000 4,118 (1,040)3,078 11,922 20.52% 101-42110-416 416 Software Licensing 10,000 11,081 0 11,081 (1,081)110.81% Total Supplies & Maintenance 283,800 57,403 4,410 61,813 221,987 21.78% City of Orono 2016 Line Item Budget Police Department Personal Services Supplies & Maintenance Page 11 Attachment 5 - Expenditure Detail 2016 Budget Y-T-D Mar 30,2016 Adjustments Adjusted Adjusted Y-T-D Mar 30,2016 Balance Percent 101-42110-304 304 Engineering-Consulting 0 0 0 0 0 N/A 101-42110-307 307 Legal-Consulting 8,000 744 1,000 1,744 6,256 21.80% 101-42110-310 310 LOGIS-Applications 82,250 12,034 6,017 18,051 64,199 21.95% 101-42110-311 311 Data Processing Communication 5,000 1,738 0 1,738 3,262 34.76% 101-42110-317 317 Animal Care 1,000 0 0 0 1,000 0.00% 101-42110-319 319 Professional Services 14,500 9,211 0 9,211 5,289 63.52% 101-42110-370 370 Insurance Agent of Record 0 0 0 0 0 N/A Total Professional Services 110,750 23,726 7,017 30,743 80,007 27.76% 101-42110-361 361 General Liability Ins 35,000 8,750 8,750 17,500 17,500 50.00% 101-42110-362 362 Umbrella Liability Ins 10,000 2,500 2,500 5,000 5,000 50.00% 101-42110-366 366 Property Insurance 1,000 250 250 500 500 50.00% 101-42110-367 367 Equipment Floaters Ins 0 0 0 0 0 N/A 101-42110-368 368 Automotive Insurance 9,000 2,250 2,250 4,500 4,500 50.00% 101-42110-379 379 Insurance Deductibles 0 0 0 0 0 N/A Total Insurances 55,000 13,750 13,750 27,500 27,500 50.00% City of Orono 2016 Line Item Budget Police Department cont. Professional Services Insurances Page 12 Attachment 5 - Expenditure Detail 2016 Budget Y-T-D Mar 30,2016 Adjustments Adjusted Adjusted Y-T-D Mar 30,2016 Balance Percent 101-42110-321 321 Telephone 23,230 5,690 0 5,690 17,540 24.49% 101-42110-322 322 Postage 1,200 90 200 290 910 24.17% 101-42110-329 329 Internet/Other Communications 6,100 1,873 0 1,873 4,227 30.70% 101-42110-331 331 Travel Expenses 250 0 0 0 250 0.00% 101-42110-340 340 General Advertising 0 0 0 0 0 N/A 101-42110-352 352 Printing & Publishing 1,800 1,126 0 1,126 674 62.58% 101-42110-381 381 Gas & Electric 20,000 4,068 0 4,068 15,932 20.34% 101-42110-382 382 Water Utilities 1,200 402 0 402 798 33.48% 101-42110-413 413 Office Equipment Rental 2,800 1,454 (335)1,119 1,681 39.98% 101-42110-414 414 EDP/Communications Equip Rent 20,000 4,007 2,000 6,007 13,993 30.04% 101-42110-433 433 Memberships 5,500 2,640 0 2,640 2,860 48.00% 101-42110-436 436 Towing Charges 0 0 0 0 0 N/A 101-42110-437 437 Training & Development 35,000 14,821 (3,500)11,321 23,679 32.35% 101-42110-439 439 Meeting Expenses 2,500 1,085 0 1,085 1,415 43.38% 101-42110-440 440 Special Equipment Replacement 5,000 0 0 0 5,000 0.00% 101-42110-441 441 Licenses & Taxes 1,300 126 0 126 1,174 9.69% 101-42110-489 489 Other Miscellaneous Charges 3,000 30 0 30 2,970 1.00% Total Other Expenses 128,880 37,412 (1,635)35,777 93,103 27.76% 101-42110-550 550 Automotive Equipment 151,000 0 0 0 151,000 0.00% 101-42110-560 560 Furniture and Fixtures 0 0 0 0 0 N/A 101-42110-570 570 Office Equip and Furnishings 7,000 0 0 0 7,000 0.00% 101-42110-575 575 IT Hardware & Applications 23,000 5,378 0 5,378 17,622 23.38% 101-42110-580 580 Other Equipment 21,000 9,940 0 9,940 11,060 47.33% Total Capital Outlay 202,000 15,318 0 15,318 186,682 7.58% 4,076,850 848,144 75,281 923,425 3,153,425 22.65% City of Orono 2016 Line Item Budget Police Department cont. Other Expenses Capital Outlay Police Total Page 13 Attachment 5 - Expenditure Detail 2016 Budget Y-T-D Mar 30,2016 Adjustments Adjusted Adjusted Y-T-D Mar 30,2016 Balance Percent 101-42260-318 318 Fire Services 395,150 196,738 0 196,738 198,412 49.79% 101-42260-319 319 Professional Services 0 0 0 0 0 N/A Total Professional Services 395,150 196,738 0 196,738 198,412 49.79% 395,150 196,738 0 196,738 198,412 49.79% City of Orono 2016 Line Item Budget Fire Protection Services Professional Services Fire Protection Services Total Page 14 Attachment 5 - Expenditure Detail 2016 Budget Y-T-D Mar 30,2016 Adjustments Adjusted Adjusted Y-T-D Mar 30,2016 Balance Percent 101-42400-101 101 Full-Time Employees Regular 435,010 104,019 (1,538)102,481 332,529 23.56% 101-42400-102 102 Full-Time Employees Overtime 200 0 0 0 200 0.00% 101-42400-103 103 Part-Time Employees 0 0 0 0 0 N/A 101-42400-104 104 Temporary Employees Regular 0 0 0 0 0 N/A 101-42400-121 121 PERA 32,640 7,585 1,088 8,673 23,967 26.57% 101-42400-122 122 FICA 33,290 7,754 1,100 8,854 24,436 26.60% 101-42400-135 135 City Benefit Contribution 74,040 10,179 8,138 18,317 55,723 24.74% 101-42400-142 142 Unemployment Benefit Payments 0 824 0 824 (824)N/A 101-42400-151 151 Worker's Comp Insurance Prem 2,620 655 0 655 1,965 25.00% Total Personal Services 577,800 131,016 8,788 139,804 437,996 24.20% 101-42400-208 208 Books & Periodicals 600 132 0 132 468 22.00% 101-42400-212 212 Motor Fuels & Lubricants 1,500 0 0 0 1,500 0.00% 101-42400-221 221 Equipment Parts & Accessories 0 0 0 0 0 N/A 101-42400-226 226 Clothing & personal equipment 0 0 0 0 0 N/A 101-42400-240 240 Small Tools and Minor Equip 0 0 0 0 0 N/A 101-42400-402 402 Repairs/Maint-Auto Equip 1,000 0 0 0 1,000 0.00% 101-42400-403 403 Repairs/Maint-Misc. Equip 0 0 0 0 0 N/A Total Supplies & Maintenance 3,100 132 0 132 2,968 4.26% 101-42400-304 304 Engineering-Consulting 2,500 0 0 0 2,500 0.00% 101-42400-307 307 Legal-Consulting 16,000 4,852 2,400 7,252 8,749 45.32% 101-42400-310 310 Inspection Services 100,000 12,919 8,000 20,919 79,081 20.92% 101-42400-319 319 Professional Services 2,500 870 0 870 1,630 34.80% Total Professional Services 121,000 18,640 10,400 29,040 91,960 24.00% City of Orono 2016 Line Item Budget Building & Zoning Personal Services Supplies & Maintenance Professional Services Page 15 Attachment 5 - Expenditure Detail 2016 Budget Y-T-D Mar 30,2016 Adjustments Adjusted Adjusted Y-T-D Mar 30,2016 Balance Percent 101-42400-331 331 Travel Expenses 1,500 0 0 0 1,500 0.00% 101-42400-340 340 General Advertising 0 0 0 0 0 N/A 101-42400-415 415 Other Equipment Rentals 0 0 0 0 0 N/A 101-42400-433 433 Memberships 750 210 0 210 540 28.00% 101-42400-437 437 Training & Development 2,000 551 0 551 1,449 27.55% 101-42400-439 439 Meeting Expenses 750 32 0 32 718 4.27% 101-42400-441 441 Licenses & Taxes 150 32 0 32 118 21.33% Total Other Expenses 5,150 825 0 825 4,325 16.02% 707,050 150,613 19,188 169,801 537,249 24.02% City of Orono 2016 Line Item Budget Building & Zoning cont. Building & Zoning Total Other Expenses Page 16 Attachment 5 - Expenditure Detail 2016 Budget Y-T-D Mar 30,2016 Adjustments Adjusted Adjusted Y-T-D Mar 30,2016 Balance Percent 101-43170-303 303 Engineering-Retainer 0 0 0 0 0 N/A 101-43170-304 304 Engineering-Consulting 20,000 3,485 1,500 4,985 15,015 24.93% Total Professional Services 20,000 3,485 1,500 4,985 15,015 24.93% 20,000 3,485 1,500 4,985 15,015 24.93% City of Orono 2016 Line Item Budget Engineering Professional Services Engineering Total Page 17 Attachment 5 - Expenditure Detail 2016 Budget Y-T-D Mar 30,2016 Adjustments Adjusted Adjusted Y-T-D Mar 30,2016 Balance Percent 101-43000-101 101 Full-Time Employees Regular 187,680 51,095 (3,500)47,595 140,085 25.36% 101-43000-102 102 Full-Time Employees Overtime 11,000 593 0 593 10,407 5.39% 101-43000-121 121 PERA 14,900 3,318 225 3,543 11,357 23.78% 101-43000-122 122 FICA 15,200 3,219 220 3,439 11,761 22.62% 101-43000-135 135 City Benefit Contribution 48,090 5,256 6,500 11,756 36,334 24.45% 101-43000-142 142 Unemployment Benefit Payments 0 0 0 0 0 N/A 101-43000-151 151 Worker's Comp Insurance Prem 12,680 3,170 0 3,170 9,510 25.00% Total Personal Services 289,550 66,650 3,445 70,095 219,455 24.21% 101-43000-208 208 Books & Periodicals 170 169 0 169 1 99.41% 101-43000-212 212 Motor Fuels & Lubricants 45,600 2,767 1,000 3,767 41,833 8.26% 101-43000-221 221 Equipment Parts & Accessories 16,000 4,528 0 4,528 11,472 28.30% 101-43000-222 222 Vehicle Equipment & Parts 8,000 907 0 907 7,093 11.34% 101-43000-224 224 Street Maint. Materials/Supply 40,980 7,851 0 7,851 33,129 19.16% 101-43000-226 226 Clothing & personal equipment 3,500 1,005 0 1,005 2,495 28.70% 101-43000-240 240 Small Tools and Minor Equip 1,000 0 0 0 1,000 0.00% 101-43000-402 402 Repairs/Maint-Auto Equip 7,000 4,754 0 4,754 2,246 67.92% 101-43000-403 403 Repairs/Maint-Misc. Equip 3,000 927 0 927 2,073 30.88% 101-43000-404 404 Repairs/Maint-Bldgs/Grounds 0 291 0 291 (291)N/A 101-43000-408 408 Contracted Street Maint.47,810 903 0 903 46,907 1.89% Total Supplies & Maintenance 173,060 24,103 1,000 25,103 147,957 14.51% 101-43000-304 304 PW Engineering-Consulting 0 0 0 0 0 N/A 101-43000-319 319 Professional Services 0 0 0 0 0 N/A Total Professional Services 0 0 0 0 0 N/A Supplies & Maintenance Professional Services Personal Services City of Orono 2016 Line Item Budget Public Works Department Page 18 Attachment 5 - Expenditure Detail 2016 Budget Y-T-D Mar 30,2016 Adjustments Adjusted Adjusted Y-T-D Mar 30,2016 Balance Percent 101-43000-331 331 Travel Expenses 0 0 0 0 0 N/A 101-43000-381 381 Gas & Electric 4,880 891 0 891 3,989 18.26% 101-43000-386 386 Street Lighting 21,690 9,004 0 9,004 12,686 41.51% 101-43000-415 415 Other Equipment Rentals 960 0 0 0 960 0.00% 101-43000-433 433 Memberships 430 0 0 0 430 0.00% 101-43000-437 437 Training & Development 3,000 406 0 406 2,594 13.55% 101-43000-441 441 Licenses & Taxes 220 236 0 236 (16)107.05% 101-43000-489 489 Other Miscellaneous Charges 40 0 0 0 40 0.00% Total Other Expenses 31,220 10,537 0 10,537 20,683 33.75% 493,830 101,290 4,445 105,735 388,095 21.41% City of Orono 2016 Line Item Budget Public Works Department cont. Other Expenses Public Works Total Page 19 Attachment 5 - Expenditure Detail 2016 Budget Y-T-D Mar 30,2016 Adjustments Adjusted Adjusted Y-T-D Mar 30,2016 Balance Percent 101-45200-101 101 Full-Time Employees Regular 20,070 5,265 (422)4,843 15,227 24.13% 101-45200-102 102 Full-Time Employees Overtime 0 107 0 107 (107)N/A 101-45200-103 103 Part-Time Employees 0 0 0 0 0 N/A 101-45200-104 104 Temporary Employees Regular 10,000 0 0 0 10,000 0.00% 101-45200-121 121 PERA 1,510 387 23 410 1,100 27.15% 101-45200-122 122 FICA 2,300 374 23 397 1,903 17.26% 101-45200-135 135 City Benefit Contribution 3,600 144 722 866 2,734 24.06% 101-45200-151 151 Worker's Comp Insurance Prem 1,490 373 0 373 1,118 25.00% Total Personal Services 38,970 6,650 346 6,996 31,974 17.95% 101-45200-212 212 Motor Fuels & Lubricants 0 0 0 0 0 N/A 101-45200-221 221 Equipment Parts & Accessories 500 58 0 58 442 11.53% 101-45200-223 223 Bldg/Grounds Maint. Supplies 1,500 0 0 0 1,500 0.00% 101-45200-225 225 Misc Park Supplies 10,000 354 0 354 9,646 3.54% 101-45200-403 403 Repairs/Maint-Misc. Equip 0 0 0 0 0 N/A 101-45200-404 404 Repairs/Maint-Bldgs/Grounds 52,000 1,275 0 1,275 50,725 2.45% Total Supplies & Maintenance 64,000 1,687 0 1,687 62,313 2.64% 101-45200-319 319 Professional Services 1,000 330 0 330 670 33.00% Total Professional Services 1,000 330 0 330 670 67.00% Personal Services Supplies & Maintenance Professional Services City of Orono 2016 Line Item Budget Parks Page 20 Attachment 5 - Expenditure Detail 2016 Budget Y-T-D Mar 30,2016 Adjustments Adjusted Adjusted Y-T-D Mar 30,2016 Balance Percent 101-45200-331 331 Travel Expenses 0 0 0 0 0 N/A 101-45200-381 381 Gas & Electric 550 111 0 111 439 20.24% 101-45200-415 415 Other Equipment Rentals 3,300 0 0 0 3,300 0.00% 101-45200-439 439 Meeting Expenses 0 0 0 0 0 N/A 101-45200-441 441 Licenses & Taxes 300 0 0 0 300 0.00% 101-45200-489 489 Other Miscellaneous Charges 0 0 0 0 0 N/A 101-45200-490 490 Contributions to Civic Org's 0 0 0 0 0 N/A Total Other Expenses 4,150 111 0 111 4,039 2.68% 108,120 8,778 346 9,124 98,996 8.44% City of Orono 2016 Line Item Budget Other Expenses Parks Total Parks cont. Page 21 Attachment 5 - Expenditure Detail 2016 Budget Y-T-D Mar 30,2016 Adjustments Adjusted Adjusted Y-T-D Mar 30,2016 Balance Percent 101-45210-101 101 Full-Time Employees Regular 32,690 7,435 488 7,923 24,767 24.24% 101-45210-103 103 Part-Time Employees 37,160 630 252 882 36,278 2.37% 101-45210-104 104 Temporary Employees Regular 0 0 0 0 0 N/A 101-45210-121 121 PERA 3,640 0 0 0 3,640 0.00% 101-45210-122 122 FICA 6,660 579 40 619 6,041 9.29% 101-45210-135 135 City Benefit Contribution 0 0 0 0 0 N/A 101-45210-142 142 Unemployment Benefit Payments 0 0 0 0 0 N/A 101-45210-143 143 OPEB Expense 0 0 0 0 0 N/A 101-45210-151 151 Worker's Comp Insurance Prem 1,790 448 0 448 1,343 25.00% Total Personal Services 81,940 9,091 780 9,871 72,069 12.05% 101-45210-201 201 Office supplies 300 0 0 0 300 0.00% 101-45210-212 212 Motor Fuels & Lubricants 5,000 0 0 0 5,000 0.00% 101-45210-221 221 Equipment Parts & Accessories 1,500 791 0 791 709 52.72% 101-45210-223 223 Bldg/Grounds Maint. Supplies 4,500 491 0 491 4,009 10.91% 101-45210-226 226 Clothing & personal equipment 180 152 0 152 28 84.58% 101-45210-240 240 Small Tools and Minor Equip 0 5 0 5 (5)N/A 101-45210-401 401 Repairs/Maint-Office Equip 0 0 0 0 0 N/A 101-45210-402 402 Repairs/Maint-Auto Equip 0 185 0 185 (185)N/A 101-45210-403 403 Repairs/Maint-Misc. Equip 2,500 20 0 20 2,480 0.79% 101-45210-404 404 Repairs/Maint-Bldgs/Grounds 12,000 2,583 0 2,583 9,417 21.52% Total Supplies & Maintenance 25,980 4,227 0 4,227 21,753 16.27% City of Orono 2016 Line Item Budget Golf Course Personal Services Supplies & Maintenance Page 22 Attachment 5 - Expenditure Detail 2016 Budget Y-T-D Mar 30,2016 Adjustments Adjusted Adjusted Y-T-D Mar 30,2016 Balance Percent 101-45210-361 361 General Liability Ins 7,500 1,875 0 1,875 5,625 25.00% 101-45210-362 362 Umbrella Liability Ins 1,500 375 0 375 1,125 25.00% 101-45210-365 365 Boiler & Machinery Ins 300 75 0 75 225 25.00% 101-45210-366 366 Property Insurance 2,300 575 0 575 1,725 25.00% 101-45210-367 367 Equipment Floaters Ins 300 75 0 75 225 25.00% 101-45210-368 368 Automotive Insurance 370 93 0 93 278 25.00% 101-45210-369 369 Dram Shop Insurance 0 613 0 613 (613)N/A Total Insurances 12,270 3,681 0 3,681 8,590 30.00% 101-45210-312 312 Bank Fees 1,000 0 0 0 1,000 0.00% 101-45210-319 319 Professional Services 0 0 0 0 0 N/A 101-45210-321 321 Telephone 2,200 698 0 698 1,502 31.74% 101-45210-331 331 Travel Expenses 0 0 0 0 0 N/A 101-45210-340 340 General Advertising 1,000 0 0 0 1,000 0.00% 101-45210-352 352 Printing & Publishing 0 346 0 346 (346)N/A 101-45210-381 381 Gas & Electric 8,300 1,145 0 1,145 7,155 13.79% 101-45210-415 415 Other Equipment Rentals 9,500 22 0 22 9,478 0.23% 101-45210-433 433 Memberships 250 270 0 270 (20)107.95% 101-45210-437 437 Training & Development 150 0 0 0 150 0.00% 101-45210-440 440 Special Equipment Replacement 0 0 0 0 0 N/A 101-45210-441 441 Licenses & Taxes 550 26 0 26 524 4.73% 101-45210-489 489 Other Miscellaneous Charges 0 0 0 0 0 N/A Total Other Expenses 22,950 2,507 0 2,507 20,443 10.92% Insurances Other Expenses City of Orono 2016 Line Item Budget Golf Course cont. Page 23 Attachment 5 - Expenditure Detail 2016 Budget Y-T-D Mar 30,2016 Adjustments Adjusted Adjusted Y-T-D Mar 30,2016 Balance Percent 101-45210-090 090 PURCHASES FOR RESALE 0 0 0 0 0 N/A 101-45210-091 091 Beer For Resale 3,000 186 0 186 2,815 6.18% 101-45210-092 092 Soft Drinks For Resale 4,000 1,418 0 1,418 2,582 35.45% 101-45210-093 093 Concessions For Resale-Txbl 1,500 0 0 0 1,500 0.00% 101-45210-094 094 Concessions For Resale-NonTax 1,000 307 0 307 693 30.71% 101-45210-095 095 Pro Shop Items For Resale 0 0 0 0 0 N/A 101-45210-099 099 Other For Resale 0 0 0 0 0 N/A Total Purchases for Resale 9,500 1,910 0 1,910 7,590 20.11% 152,640 21,415 780 22,195 130,445 14.54% Purchases for Resale Golf Course Total Golf Course cont. City of Orono 2016 Line Item Budget Page 24 Attachment 5 - Expenditure Detail 2016 Budget Y-T-D Mar 30,2016 Adjustments Adjusted Adjusted Y-T-D Mar 30,2016 Balance Percent 101-43280-102 102 Full-Time Employees Overtime 35,000 2,869 0 2,869 32,131 8.20% 101-43280-121 121 PERA 5,250 273 0 273 4,977 5.20% 101-43280-122 122 FICA 500 37 0 37 463 7.47% 101-43280-135 135 City Benefit Contribution 0 0 0 0 0 N/A Total Personal Services 40,750 3,180 0 3,180 37,570 7.80% 101-43280-304 304 Engineering-Consulting 43,000 6,322 3,000 9,322 33,678 21.68% 101-43280-307 307 Legal-Consulting 12,000 1,105 550 1,655 10,345 13.79% 101-43280-319 319 Professional Services 0 0 0 0 0 N/A 101-43280-800 800 Special Projects, Contingency 0 0 0 0 0 N/A Total Professional Services 55,000 7,427 3,550 10,977 44,023 19.96% 95,750 10,607 3,550 14,157 81,593 14.79% Personal Services Professional Services Special Services-Consulting & Police Total City of Orono 2016 Line Item Budget Special Services -Consulting & Police Page 25 Attachment 5 - Expenditure Detail 2016 Budget Y-T-D Mar 30,2016 Adjustments Adjusted Adjusted Y-T-D Mar 30,2016 Balance Percent 101-43290-101 101 Full-Time Employees Regular 0 0 0 0 0 N/A Total Personal Services 0 0 0 0 0 N/A 101-43290-304 304 Engineering-Consulting 0 0 0 0 0 N/A 101-43290-319 319 Professional Services 0 0 0 0 0 N/A Total Professional Services 0 0 0 0 0 N/A 101-43290-489 489 Other Miscellaneous Charges 0 0 0 0 0 N/A Total Other Expenses 0 0 0 0 0 N/A 101-43290-510 510 Land 0 0 0 0 0 N/A 101-43290-720 720 Operating Transfers 365,000 0 91,250 91,250 273,750 25.00% Total Capital & Transfers 365,000 0 91,250 91,250 273,750 25.00% 101-43290-800 800 Special Projects, Contingency 40,000 849 2,600 3,449 36,552 8.62% Total Contingency Items 40,000 849 2,600 3,449 36,552 8.62% 405,000 849 93,850 94,699 310,302 23.38% 7,708,570 1,624,262 242,830 1,867,092 5,829,620 24.22% Contingency Items Special Projects-Contingencies Total GENERAL FUND TOTAL Special Projects-Contingencies Personal Services Professional Services Other Expenses Capital & Transfers City of Orono 2016 Line Item Budget Page 26 Attachment 6 - Revenue Comparison 2015/16 Department March 31 Budget Percent Dec 31 Percent March 31 Budget Balance Percent Taxes 1,464 4,016,500 0.04%4,004,169 99.69%- 4,016,500 4,016,500 0.00% Licenses & Permits 112,216 415,950 26.98%535,543 128.75%62,623 469,650 407,027 13.33% Other Governmental 6,437 217,220 2.96%257,003 118.31%4,784 227,220 222,436 2.11% Charges for Service 1,101,024 2,596,800 42.40%2,747,165 105.79%1,153,795 2,696,300 1,542,505 42.79% Fines 19,468 145,500 13.38%102,627 70.53%18,384 95,500 77,116 19.25% Miscellaneous - 1,000 0.00%1,460 146.00%- 1,500 1,500 0.00% Golf Course 3,040 120,000 2.53%188,127 156.77%10,567 138,000 127,433 7.66% Interest 159 35,000 0.45%72,359 206.74%140 35,000 34,860 0.40% Other Sources & Transfers 3,814 31,900 11.96%28,906 90.61%30,310 28,900 (1,410) 104.88% 1,247,622 7,579,870 16.46%7,937,359 104.72%1,280,603 7,708,570 6,427,967 16.61% AnnualQuarter City of Orono Revenue Summary with Comparison to Budget For The 3 Months Ending March 31, 2015 - 16 2015 2016 Attachment 6 - Expenditure Comparison 2015/16 Department March 31 Budget Percent Dec 31 Percent March 31 Budget Balance Percent Mayor & Council 31,107 91,700 33.92%91,446 99.72%28,587 83,240 54,653 34.34% Administration 76,898 280,560 27.41%269,268 95.98%73,544 291,120 217,576 25.26% Elections - 2,400 0.00%316 13.17%1,736 18,130 16,394 9.58% Assessing 39,750 160,000 24.84%166,074 103.80%33,493 180,000 146,507 18.61% Finance Department 76,452 318,620 23.99%307,892 96.63%81,800 322,320 240,520 25.38% Law/Legal Services 27,102 97,500 27.80%96,581 99.06%26,576 102,500 75,924 25.93% Central Services 69,522 239,050 29.08%240,555 100.63%80,498 244,470 163,972 32.93% Human Services - 12,400 0.00%11,997 96.75%- 12,400 12,400 0.00% Police Department 964,017 3,971,675 24.27%3,737,312 94.10%923,425 4,076,850 3,153,425 22.65% Fire Protection 102,835 387,000 26.57%383,856 99.19%196,738 395,150 198,412 49.79% Building & Zoning 144,883 686,500 21.10%670,933 97.73%169,801 707,050 537,249 24.02% Engineering 7,366 25,000 29.46%17,080 68.32%4,985 20,000 15,015 24.93% Public Works 112,250 554,440 20.25%496,239 89.50%105,735 493,830 388,095 21.41% Parks 16,396 105,100 15.60%109,375 104.07%9,124 108,120 98,996 8.44% Golf 18,540 147,995 12.53%159,434 107.73%22,195 152,640 130,445 14.54% Special Services 8,899 69,930 12.73%103,456 147.94%14,157 95,750 81,593 14.79% Special Projects - 40,000 0.00%24,500 61.25%3,449 40,000 36,552 8.62% Transfer to Other Funds 97,500 390,000 25.00%390,000 100.00%91,250 365,000 273,750 25.00% 1,793,517 7,579,870 23.66%7,276,314 96.00%1,867,092 7,708,570 5,841,478 24.22% Quarter Annual City of Orono Expenditure Summary with Comparison to Budget For The 3 Months Ending March 31, 2015 - 16 2015 2016 Attachment 5 Par Value City of Orono GASB 31 - As of 3/31/16 Invest Name Invest #Type Broker Purchase Date Maturity Date Rate Cost Flushing Svgs Bk NY 344030ES6 CD Dain Rauscher 7/27/2012 7/27/2016 1.00%$249,000.00 $249,000.00 Comenity Cap Bak Utah 20033AGF7 CD Dain Rauscher 9/2/2014 9/2/2016 0.80%$249,000.00 $249,000.00 BMW Bk North Amer UT 05568PZ67 CD Dain Rauscher 10/26/2012 10/26/2016 1.30%$98,000.00 $98,000.00 1st Business Bank Mad 31938QE8 CD Dain Rauscher 3/9/2016 12/30/2016 0.80%$245,000.00 $245,000.00 Essa Bk Stoudsburg PA 29667RGM9 CD Dain Rauscher 6/28/2012 6/28/2017 1.10%$248,000.00 $248,000.00 1st Bk Lubbock Tx 319042DP9 CD Dain Rauscher 6/28/2012 6/28/2017 1.00%$249,000.00 $249,000.00 State Bk Pinhurst GA 855898AW2 CD Dain Rauscher 7/2/2012 7/3/2017 1.05%$249,000.00 $249,000.00 State BK India NY 856284Z80 CD Dain Rauscher 9/11/2014 9/11/2017 1.40%$248,000.00 $248,000.00 Goldman Sachs NY 38143AP41 CD Dain Rauscher 10/24/2012 10/24/2017 1.50%$98,000.00 $98,000.00 Third Fed Svgs & Loan 88413QAK4 CD Dain Rauscher 3/21/2014 12/21/2017 1.10%$248,000.00 $248,000.00 Western St Bk Devils Lake ND95960NHV2 CD Dain Rauscher 7/11/2012 1/11/2018 1.35%$249,000.00 $249,000.00 WebBank 947547HY4 CD Dain Rauscher 3/11/2026 1/18/2018 1.00%$249,000.00 $249,000.00 Cmmty 1st Bk Roseville CA 203658AJ8 CD Dain Rauscher 10/30/2012 10/30/2018 1.15%$249,000.00 $249,000.00 JP Morgan Columbus 48125T2G9 CD Dain Rauscher 2/26/2015 2/26/2018 1.25%$248,000.00 $248,000.00 conestoga Bank 20701PBS2 CD Dain Rauscher 2/26/2016 3/29/2018 1.00%$249,000.00 $249,000.00 Fed Home Loan Banks 3130A5HM4 CD Dain Rauscher 6/25/2015 6/25/2020 1.25%$498,750.00 $500,000.00 Fed Home Loan Banks 3130A5GN3 CD Dain Rauscher 6/24/2015 6/24/2021 1.00%$499,750.00 $500,000.00 Money Market MM Dain Rauscher $2,338.61 $2,338.61 $4,923,838.61 $4,925,338.61 Ally Bank UT 02006LEK5 CD Smith Barney 5/7/2014 5/9/2016 0.55%$150,000.00 $150,000.00 Cit Bank Salt Lake 17284AZ35 CD Smith Barney 6/27/2012 12/27/2016 1.35%$150,000.00 $150,000.00 Bank Baroda NYC 06062QNP5 CD Smith Barney 3/11/2015 3/21/2017 75.00%$248,000.00 $248,000.00 Banco Popular 05967E3J6 CD Smith Barney 4/8/2015 4/8/2016 0.50%$248,000.00 $248,000.00 BMW Bank, UT 05568P6U6 CD Smith Barney 2/27/2014 2/14/2017 1.00%$150,000.00 $150,000.00 Discover Bank, Greenwood 254671H94 CD Smith Barney 2/27/2014 3/6/2017 1.00%$150,000.00 $150,000.00 1st Niagara Buffalo 33583CNT2 CD Smith Barney 3/27/2015 3/27/2017 0.80%$249,000.00 $249,000.00 Everbank Jacksonville 29976DWK2 CD Smith Barney 4/15/2015 4/13/2017 0.80%$249,000.00 $249,000.00 Oriental B&T 686184W1 CD Smith Barney 7/17/2015 7/17/2017 1.20%$248,000.00 $248,000.00 Cit Salt Lake 17284CLT9 CD Smith Barney 8/22/2013 8/28/2017 1.45%$99,000.00 $99,000.00 BMO Harris Chicago 05573J5W0 CD Smith Barney 10/21/2015 10/23/2017 1.10%$248,000.00 $248,000.00 ZBNA 98878BCN6 CD Smith Barney 3/11/2016 3/6/2018 1.00%$248,000.00 $248,000.00 Synovus Bank 87164DHTO CD Smith Barney 3/11/2016 3/19/2018 1.00%$248,000.00 $248,000.00 Wells Fargo Sioux Falls 94986TMB0 CD Smith Barney 2/20/2013 2/28/2018 0.95%$245,000.00 $247,000.00 Bank North Thomasville 06414QWF2 CD Smith Barney 7/24/2015 4/24/2018 1.25%$248,000.00 $248,000.00 Amex Centurion Salt Lake 02587DYT9 CD Smith Barney 6/17/2015 6/18/2018 1.55%$120,000.00 $120,000.00 Cap One Glenn Allen 140420SJ0 CD Smith Barney 6/17/2015 6/18/2018 1.50%$145,000.00 $145,000.00 Compass Bk Birmingham 20451PLN4 CD Smith Barney 6/17/2015 6/18/2018 1.40%$248,000.00 $248,000.00 Goldman Sachs 38148PBX4 CD Smith Barney 3/1/2016 3/11/2019 1.30%$150,000.00 $150,000.00 HSBC 40434AP45 CD Smith Barney 3/11/2016 3/10/2021 1.30%$245,000.00 $245,000.00 Synchrony Draper 81764YKJ2 CD Smith Barney 10/19/2015 10/12/2021 2.35%$247,000.00 $247,000.00 Attachment 5 Par Value City of Orono GASB 31 - As of 3/31/16 Invest Name Invest #Type Broker Purchase Date Maturity Date Rate Cost Money Market MM Smith Barney $3,294.54 $3,294.54 $4,336,294.54 $4,338,294.54 Attachment 5 Par Value City of Orono GASB 31 - As of 3/31/16 Invest Name Invest #Type Broker Purchase Date Maturity Date Rate Cost FNMA Step 3136G14H9 GB Wells Fargo 12/17/2012 6/17/2020 1.05%$1,000,000.00 $1,000,000.00 FHLB - Step 313381M36 GB Wells Fargo 12/28/2012 12/28/2020 1.00%$624,687.50 $625,000.00 FNMA 3136G3AZ8 GB Wells Fargo 2/23/2016 3/16/2021 1.13%$500,000.00 $500,000.00 FNMA Med Term Note 3134G7F55 GB Wells Fargo 10/29/2015 4/29/2021 2.00%$255,000.00 $255,000.00 Fed Farm Credit 3133EFJA6 GB Wells Fargo 10/13/2015 1/13/2022 2.00%$200,000.00 $200,000.00 First Bank Highland Park 319141CA3 CD Wells Fargo 7/30/2014 7/30/2019 2.00%$245,000.00 $245,000.00 Sallie Mae Bank 795450SJ5 CD Wells Fargo 8/13/2014 8/13/2019 2.10%$247,000.00 $247,000.00 Reading Coop Bank 755324AV2 CD Wells Fargo 3/18/2016 3/19/2018 1.05%$245,000.00 $245,000.00 Eagle Bank 27002YCU8 CD Wells Fargo 3/2/2016 6/4/2018 1.10%$245,000.00 $245,000.00 American Express Bank 02587CAT7 CD Wells Fargo 8/14/2014 8/14/2019 2.05%$247,000.00 $247,000.00 Capital One Bank USA - VA 140420QF0 CD Wells Fargo 10/16/2014 10/16/2019 2.15%$100,000.00 $100,000.00 Barclays Bank - DE 06740KJC2 CD Wells Fargo 12/17/2014 12/17/2019 2.05%$245,000.00 $245,000.00 Lakeside Bank IL 51210SKV8 CD Wells Fargo 8/28/2015 8/28/2020 2.00%$225,000.00 $225,000.00 Money Market MM Wells Fargo $1,100,000.09 $1,100,000.09 $5,478,687.59 $5,479,000.09 Mn St Colleges 60414FLX6 GB UBS 6/27/2012 10/1/2017 1.35%$554,850.15 $555,000.00 Capital One 14042E4R8 CD UBS 7/8/2015 7/16/2018 1.60%$245,000.00 $245,000.00 First Natl Bank IL 32107FAA9 CD UBS 12/1/2015 12/22/2020 1.80%$245,000.00 $245,000.00 Money Market MM UBS $31,193.88 $31,193.88 $1,076,044.03 $1,076,193.88 Money Market MM 4M Fund $1,453,766.91 $1,453,766.91 $1,453,766.91 $1,453,766.91 Total $17,268,631.68 $17,272,594.03 REQUEST FOR COUNCIL ACTION DATE: April 25, 2016 ITEM NO: 17 ______________________________________________________________________________ Department Approval: Administrator Reviewed: Agenda Section: Name Diane Tiegs City Administrator’s Report/ Title City Clerk JML Licenses ______________________________________________________________________________ Item Description: Licenses _____________________________________________________________________________ The completed Garbage & Refuse Collector License application for Empty Can Sanitation, LLC is attached. Empty Can Sanitation is a new hauler and expects to serve approximately two hundred residential customers on the south side of Wayzata Blvd. A notice of spring road restrictions was provided. Staff recommends approval. COUNCIL ACTION REQUESTED: Consider a motion to approve the above listed license. REQUEST FOR COUNCIL ACTION Date: April 25, 2016 Item No. 18 Department Approval: Administrator Approval: Agenda Section: Name: Ron Olson – RJO JML City Administrator’s Title: Finance Director Report Item Description: Claims/Bills The attached claims for payment have been received by the City. Staff has reviewed the claims and is recommending approval of the listing for payment. The claims will be paid by checks 104985 to 105068, totaling $146,761.71. Noteworthy payments include: THN Enterprises $ 4,500.00 The cost to install the docks at Big Island. Lizz Levang $ 113.38 Reimbursement for a purchase made as part of the continuing improvements at the Golf Course. Streichers Police Equipment $10,956.59 Streichers is a supplier of police equipment and uniforms. Included in the check is $5,094 for new rifle sights. These were to replace defective sights. The PD received reimbursement from the manufacturer of the original sights. COUNCIL ACTION REQUESTED Motion to approve payment of the claims list as presented. City of Orono Check Register - COUNCIL REPORT Page: 1 Check Issue Dates: 4/12/2016 - 4/25/2016 Apr 21, 2016 10:14AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Advanced Imaging Solutions 04/25/2016 104985 90630A 101-41900-201 staples Central Services 388.00 Advanced Imaging Solutions 04/25/2016 104985 99768 101-41900-401 printer maint contract 4/09 to 5/10 Central Services 102.49 Advanced Imaging Solutions 04/25/2016 104985 99768 101-42110-401 printer maint contract 4/09 to 5/10 Police Department 102.49 Advanced Imaging Solutions 04/25/2016 104985 99768 602-49450-401 printer maint contract 4/09 to 5/10 Sewer 51.24 Total 104985:644.22 ALL STAR ELECTRIC 04/25/2016 104986 1543 101-45210-404 GC clubhous repairs Golf Course 1,201.14 Total 104986:1,201.14 APPLIED CONCEPTS INC 04/25/2016 104987 286995 101-42110-580 Radar unit Police Department 2,505.80 Total 104987:2,505.80 BCA FORENSIC SCIENCE LAB 04/25/2016 104988 297734 101-42110-311 CJDN connect and operation charge Police Department 510.00 Total 104988:510.00 BCA TRAINING & DEVELOPME 04/25/2016 104989 27323-03016 101-42110-437 training Barnes Police Department 65.00 Total 104989:65.00 BOLTON & MENK INC.04/25/2016 104990 188800 601-16500 Well House/WTP imp 351.86 BOLTON & MENK INC.04/25/2016 104990 188802 101-43280-304 16-3807 Orono Preserve Special Services 492.00 BOLTON & MENK INC.04/25/2016 104990 188803 101-43280-304 2013-00874 3165 North Shore Special Services 76.00 BOLTON & MENK INC.04/25/2016 104990 188804 101-43280-304 2016-00177 470 Orchard Park Rd Special Services 524.00 BOLTON & MENK INC.04/25/2016 104990 188805 101-43280-304 13-3626 Pineview Special Services 152.00 BOLTON & MENK INC.04/25/2016 104990 188806 101-43280-304 701 Dickey Lake Dr Special Services 76.00 BOLTON & MENK INC.04/25/2016 104990 188807 101-43280-304 Stonebay Special Services 152.00 BOLTON & MENK INC.04/25/2016 104990 188808 602-49450-304 GIS maint Sewer 172.50 BOLTON & MENK INC.04/25/2016 104990 188809 602-49450-304 Sanitary sewer bid return Sewer 65.00 BOLTON & MENK INC.04/25/2016 104990 188809 651-49910-304 MCWD/Orono comp plan review Storm Water 168.00 BOLTON & MENK INC.04/25/2016 104990 188809 101-43170-304 map updates/fire and voting Engineering 450.00 BOLTON & MENK INC.04/25/2016 104990 188809 101-43170-304 comp plan needs review Engineering 30.00 BOLTON & MENK INC.04/25/2016 104990 188810 601-49400-304 Cingular Wireless Water 76.00 BOLTON & MENK INC.04/25/2016 104990 188811 601-16500 North system well 2,784.84 BOLTON & MENK INC.04/25/2016 104990 188812 602-49450-304 Scada project Sewer 3,485.66 BOLTON & MENK INC.04/25/2016 104990 188813 602-16500 Sewer imp 1,648.00 BOLTON & MENK INC.04/25/2016 104990 188814 101-43280-304 15-3723 Lakeview Addn Special Services 1,788.00 City of Orono Check Register - COUNCIL REPORT Page: 2 Check Issue Dates: 4/12/2016 - 4/25/2016 Apr 21, 2016 10:14AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount BOLTON & MENK INC.04/25/2016 104990 188815 602-16500 LS2 improvements 4,569.70 BOLTON & MENK INC.04/25/2016 104990 188816 402-48056-304 Watertown Rd phase 2 Watertown Road 10,567.50 Total 104990:27,629.06 BUDGET PRINTING 04/25/2016 104991 1393 101-45210-352 GC price lists Golf Course 16.97 Total 104991:16.97 BY THE YARD INC 04/14/2016 104980 55014 237-45690-489 GC benches Golf Course Improvement 1,061.08 Total 104980:1,061.08 CAMPBELL KNUTSON 04/25/2016 104992 2717-000G1 101-41600-307 Data practices Law/Legal Services 217.00 CAMPBELL KNUTSON 04/25/2016 104992 2717-000G1 101-41600-307 General legal review Law/Legal Services 856.32 CAMPBELL KNUTSON 04/25/2016 104992 2717-000G1 101-41600-307 cemetery road matter Law/Legal Services 136.00 CAMPBELL KNUTSON 04/25/2016 104992 2717-000G1 101-41600-307 litigation Law/Legal Services 356.50 CAMPBELL KNUTSON 04/25/2016 104992 2717-000G1 101-41600-307 Council communications Law/Legal Services 62.00 CAMPBELL KNUTSON 04/25/2016 104992 2717-004G1 101-42110-307 Police matters Police Department 1,224.50 CAMPBELL KNUTSON 04/25/2016 104992 2717-150G5 101-43290-800 litigation Special Projects-Contingencies 345.50 CAMPBELL KNUTSON 04/25/2016 104992 2717-201G4 101-41600-307 misc recordings Law/Legal Services 287.13 CAMPBELL KNUTSON 04/25/2016 104992 2717-328G8 406-48706-307 1735 Fagerness hazardous bldg 324.50 CAMPBELL KNUTSON 04/25/2016 104992 2717-347G1 225-45200-510 Hackberry Park 279.00 CAMPBELL KNUTSON 04/25/2016 104992 2717-383G6 101-43280-307 15-3774 1700 Shoreline Dr Special Services 175.00 CAMPBELL KNUTSON 04/25/2016 104992 2717-396G4 101-41600-307 Land exchange Law/Legal Services 1,076.88 CAMPBELL KNUTSON 04/25/2016 104992 2717-398G3 602-49450-307 Sewer easement Sewer 571.00 CAMPBELL KNUTSON 04/25/2016 104992 2717-406G2 101-43280-307 16-3803 Stonewood LLC Special Services 100.00 CAMPBELL KNUTSON 04/25/2016 104992 2717-408G1 101-43280-307 16-3805 2455 North Shore Special Services 225.00 CAMPBELL KNUTSON 04/25/2016 104992 2717-409G1 101-43280-307 16-3799 2060 Spates Ave Special Services 100.00 CAMPBELL KNUTSON 04/25/2016 104992 2717-410G1 101-43280-307 16-3806 660 Tonkawa Special Services 100.00 CAMPBELL KNUTSON 04/25/2016 104992 2717-411G1 101-43280-307 16-3807 425/595 Old Crystal Bay Rd Special Services 200.00 CAMPBELL KNUTSON 04/25/2016 104992 2717-800G7 101-42400-307 B&Z staff meetings Building & Zoning 1,147.00 CAMPBELL KNUTSON 04/25/2016 104992 2717-801G7 101-41600-307 Council meetings Law/Legal Services 1,271.00 CAMPBELL KNUTSON 04/25/2016 104992 2717-802G7 101-42400-307 B&Z assistance Building & Zoning 2,495.50 CAMPBELL KNUTSON 04/25/2016 104992 2717-803G6 101-41600-307 Ordinances Law/Legal Services 682.00 Total 104992:12,231.83 CARDMEMBER SERVICE 04/25/2016 104993 CF41316 101-42110-201 transcription headphones-Amazon Police Department 25.17 CARDMEMBER SERVICE 04/25/2016 104993 JL41816 101-41300-439 park commission lunch(Loftus, Meyers)-Red Rooste Administration 40.00 City of Orono Check Register - COUNCIL REPORT Page: 3 Check Issue Dates: 4/12/2016 - 4/25/2016 Apr 21, 2016 10:14AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 104993:65.17 CHUNKS LAKESHORE AUTO 04/19/2016 104850 13597 101-42110-402 #228 brakes, rotors Police Department 753.62- CHUNKS LAKESHORE AUTO 04/19/2016 104850 13602 101-42110-402 #229 oil change Police Department 45.79- CHUNKS LAKESHORE AUTO 04/19/2016 104850 13607 101-42110-402 #232 oil change, brakes, rotors Police Department 775.70- CHUNKS LAKESHORE AUTO 04/19/2016 104850 13617 101-42110-402 #228 repairs Police Department 343.85- CHUNKS LAKESHORE AUTO 04/19/2016 104850 13620 101-42110-402 #853 brakes Police Department 524.45- CHUNKS LAKESHORE AUTO 04/19/2016 104850 13630 101-42110-402 #242 oil change Police Department 42.74- CHUNKS LAKESHORE AUTO 04/19/2016 104850 13644 101-45210-402 #610 brakes Golf Course 185.10- Total 104850:2,671.25- CHUNKS LAKESHORE AUTO 04/25/2016 104994 13597 101-42110-402 #228 brakes, rotors Police Department 753.62 CHUNKS LAKESHORE AUTO 04/25/2016 104994 13602 101-42110-402 #229 oil change Police Department 45.79 CHUNKS LAKESHORE AUTO 04/25/2016 104994 13607 101-42110-402 #232 oil change, brakes, rotors Police Department 775.70 CHUNKS LAKESHORE AUTO 04/25/2016 104994 13617 101-42110-402 #228 repairs Police Department 343.85 CHUNKS LAKESHORE AUTO 04/25/2016 104994 13620 101-42110-402 #853 brakes Police Department 524.45 CHUNKS LAKESHORE AUTO 04/25/2016 104994 13630 101-42110-402 #242 oil change Police Department 42.74 CHUNKS LAKESHORE AUTO 04/25/2016 104994 13644 101-45210-402 #610 brakes Golf Course 185.10 CHUNKS LAKESHORE AUTO 04/25/2016 104994 13659 101-42110-402 #239 repairs Police Department 422.63 CHUNKS LAKESHORE AUTO 04/25/2016 104994 13706 101-42110-402 #228 oil change, bumper light Police Department 129.22 Total 104994:3,223.10 CITYVIEW PLUMBING & HEATIN 04/25/2016 104995 44404 101-45210-404 GC kitchen remodel Golf Course 1,943.71 Total 104995:1,943.71 CORREY FARNIOK 04/25/2016 104996 40716 101-42110-439 Henn Cty chiefs lunch(3)Police Department 45.00 Total 104996:45.00 CULLIGAN 04/25/2016 104997 33116 101-45210-403 softener exchange service Golf Course 19.63 Total 104997:19.63 DAVIS, BETH 04/25/2016 104998 41916 101-22205 Escrow refund 2015-00876 2,500.00 City of Orono Check Register - COUNCIL REPORT Page: 4 Check Issue Dates: 4/12/2016 - 4/25/2016 Apr 21, 2016 10:14AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 104998:2,500.00 DELANEY, JANIE 04/25/2016 104999 41916 101-45210-223 reimb GC supplies Golf Course 103.17 Total 104999:103.17 DELTA DENTAL 04/25/2016 105000 6462910 101-21709 003722072 May Dental 2,482.00 DELTA DENTAL 04/25/2016 105000 6462910 101-15998 003722072 May Cobra 484.00 Total 105000:2,966.00 DEPUTY REGISTRAR 04/14/2016 104981 41216 231-45650-441 15-11053 2006 Monte Carlo 20.75 Total 104981:20.75 DEPUTY REGISTRAR 04/18/2016 104982 41516 101-42110-441 #223 tab renewal Police Department 11.00 Total 104982:11.00 EARL F ANDERSON & ASSOC 04/25/2016 105001 110779 101-43000-224 sign posts Public Works Department 192.50 EARL F ANDERSON & ASSOC 04/25/2016 105001 110791 101-43000-224 District 3 sign replacement Public Works Department 3,320.89 Total 105001:3,513.39 ECM PUBLISHERS INC 04/25/2016 105002 333932 101-41900-352 legal ads Central Services 59.60 ECM PUBLISHERS INC 04/25/2016 105002 333933 101-41900-352 legal ads Central Services 524.48 Total 105002:584.08 FREIVALDS, JOHN 04/25/2016 105003 41916 101-22205 Escrow refund 2015-00187 700.00 Total 105003:700.00 G & K SERVICES 04/25/2016 105004 1006639620 101-43000-221 towels Public Works Department 6.38 G & K SERVICES 04/25/2016 105004 1006639620 101-43000-226 uniform Public Works Department 30.59 G & K SERVICES 04/25/2016 105004 1006639620 601-49400-226 uniform Water 15.30 G & K SERVICES 04/25/2016 105004 1006639620 602-49450-226 uniform Sewer 15.30 G & K SERVICES 04/25/2016 105004 1006651094 101-43000-221 towels Public Works Department 6.38 G & K SERVICES 04/25/2016 105004 1006651094 101-43000-226 uniform Public Works Department 30.60 City of Orono Check Register - COUNCIL REPORT Page: 5 Check Issue Dates: 4/12/2016 - 4/25/2016 Apr 21, 2016 10:14AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount G & K SERVICES 04/25/2016 105004 1006651094 601-49400-226 uniform Water 15.29 G & K SERVICES 04/25/2016 105004 1006651094 602-49450-226 uniform Sewer 15.30 G & K SERVICES 04/25/2016 105004 1006653517 101-41900-404 council chambers mats Central Services 10.80 G & K SERVICES 04/25/2016 105004 1006653518 101-41900-404 city hall mats Central Services 21.92 Total 105004:167.86 GEFFRE INTERIORS 04/25/2016 105005 39394 101-45210-404 carpet and floor trim Golf Course Golf Course 735.00 Total 105005:735.00 GENUINE PARTS COMPANY/NA 04/25/2016 105006 313429 101-43000-221 supplies Public Works Department 3.64 GENUINE PARTS COMPANY/NA 04/25/2016 105006 975528 101-42110-402 headlight Police Department 31.99 Total 105006:35.63 GULBRANDSON, DANIEL 04/25/2016 105007 41916 101-22205 Escrow refund 2014-00835 700.00 Total 105007:700.00 HAGE HOMES 04/25/2016 105008 41916 101-34410 Advance plan review refund 2016-00287 4,338.70 Total 105008:4,338.70 HENNEPIN COUNTY INFOR TE 04/25/2016 105009 1000045407 101-42110-414 radio lease and MDC billing Police Department 2,062.34 HENNEPIN COUNTY INFOR TE 04/25/2016 105009 1000045407 101-42110-550 MDC install Police Department 3,273.69 Total 105009:5,336.03 HENNEPIN COUNTY SHERIFF 04/25/2016 105010 1000075230 101-41600-309 jail charges Law/Legal Services 2,160.24 Total 105010:2,160.24 INTOXIMETERS 04/25/2016 105011 527362 101-42110-221 supplies Police Department 321.95 INTOXIMETERS 04/25/2016 105011 527681 101-42110-221 breathilyzer supplies Police Department 273.50 Total 105011:595.45 JESSICA WERDER 04/25/2016 105012 40716 101-42110-437 mileage reimb training Police Department 51.84 JESSICA WERDER 04/25/2016 105012 40716 101-42110-437 reimb meal for training Police Department 18.95 City of Orono Check Register - COUNCIL REPORT Page: 6 Check Issue Dates: 4/12/2016 - 4/25/2016 Apr 21, 2016 10:14AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 105012:70.79 JJ TAYLOR DIST LF MN JJ TAYL 04/25/2016 105013 2480314 101-45210-091 beer Golf Course 398.65 Total 105013:398.65 JOSH NEEDHAM 04/25/2016 105014 41516 101-42110-437 reimb lunch for training Police Department 20.13 Total 105014:20.13 KELLY, MARX 04/25/2016 105015 41916 101-22205 Escrow refund 2015-00054 2,500.00 Total 105015:2,500.00 KENNETH N POTTS PA 04/25/2016 105016 33116 231-45650-307 Forfeit 2006 Hyundai-Paul 973.50 Total 105016:973.50 KLINGSPOR 04/25/2016 105017 286344 101-43000-221 cutoff sawblades Public Works Department 303.99 Total 105017:303.99 KODAK ALARIS INC 04/25/2016 105018 259I58571 101-41900-401 service agreement 7/1/16 to 6/30/17 Central Services 781.00 Total 105018:781.00 LEXISNEXIS RISK SOLUTIONS 04/25/2016 105019 1297291-201 101-42110-311 Mar contract fee Police Department 122.00 Total 105019:122.00 LIZZ LEVANG 04/25/2016 105020 40516 101-45210-223 reimb GC lights Golf Course 113.38 Total 105020:113.38 LOGIS 04/25/2016 105021 41675 101-42110-310 police records 3/16 Police Department 6,997.00 LOGIS 04/25/2016 105021 41675 101-41900-329 internet 3/19 Central Services 194.50 LOGIS 04/25/2016 105021 41675 101-42110-329 internet 3/19 Police Department 194.50 LOGIS 04/25/2016 105021 41725 101-45210-489 Orono Public Golf domain Golf Course 118.97 City of Orono Check Register - COUNCIL REPORT Page: 7 Check Issue Dates: 4/12/2016 - 4/25/2016 Apr 21, 2016 10:14AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 105021:7,504.97 LONG LAKE TRUE VALUE 04/25/2016 105022 B319686 101-45210-221 supplies Golf Course 18.46 LONG LAKE TRUE VALUE 04/25/2016 105022 B319748 101-42110-221 kennel supplies Police Department 16.97 LONG LAKE TRUE VALUE 04/25/2016 105022 B320582 651-49910-227 concrete Storm Water 11.18 LONG LAKE TRUE VALUE 04/25/2016 105022 B320972 101-43000-221 post hole digger Public Works Department 48.99 LONG LAKE TRUE VALUE 04/25/2016 105022 B321106 101-45210-223 supplies Golf Course 76.93 LONG LAKE TRUE VALUE 04/25/2016 105022 B321160 101-45210-223 credit for return Golf Course 4.99- LONG LAKE TRUE VALUE 04/25/2016 105022 B3222076 101-43000-221 supplies Public Works Department 18.99 Total 105022:186.53 MANSFIELD OIL COMPANY 04/25/2016 105023 335163 101-43000-212 Diesel Public Works Department 797.06 MANSFIELD OIL COMPANY 04/25/2016 105023 335164 101-42110-212 Fuel PD Police Department 2,281.86 MANSFIELD OIL COMPANY 04/25/2016 105023 337144 101-43000-212 Diesel Public Works Department 82.95 MANSFIELD OIL COMPANY 04/25/2016 105023 75115 101-43000-212 Fuel refund Public Works Department 17.50- MANSFIELD OIL COMPANY 04/25/2016 105023 75162 101-43000-212 Fuel refund Public Works Department 15.53- MANSFIELD OIL COMPANY 04/25/2016 105023 75217 101-43000-212 service fee Public Works Department 44.45 Total 105023:3,173.29 MET COUNCIL ENVIRONMENTA 04/25/2016 105024 1054074 601-49400-441 annual permit fee Water 425.00 Total 105024:425.00 METRO WEST INSPECTIONS S 04/25/2016 105025 41116 101-42400-310 Mar inspection services Building & Zoning 6,850.25 Total 105025:6,850.25 MINNEAPOLIS OXYGEN COMP 04/25/2016 105026 171149147 101-43000-221 acetylene, oxygen Public Works Department 25.11 MINNEAPOLIS OXYGEN COMP 04/25/2016 105026 171149148 101-42110-221 oxygen Police Department 26.73 MINNEAPOLIS OXYGEN COMP 04/25/2016 105026 171149149 101-42110-221 oxygen Police Department 20.39 Total 105026:72.23 MINNESOTA EQUIPMENT 04/25/2016 105027 41581 101-43000-221 blower for patch truck Public Works Department 249.95 Total 105027:249.95 City of Orono Check Register - COUNCIL REPORT Page: 8 Check Issue Dates: 4/12/2016 - 4/25/2016 Apr 21, 2016 10:14AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount MN DEPT OF LABOR & INDUST 04/25/2016 105028 33116 101-20802 #24590053170 1st Qtr Surcharge 3,033.85 MN DEPT OF LABOR & INDUST 04/25/2016 105028 33116 101-39610 24590053170 1stQtr Surcharge credit 121.35- Total 105028:2,912.50 MN DEPT OF REVENUE-WIRE 04/25/2016 105029 33116 101-34210 Mar sales tax 2.00 MN DEPT OF REVENUE-WIRE 04/25/2016 105029 33116 101-34650 Mar sales tax 25.00 MN DEPT OF REVENUE-WIRE 04/25/2016 105029 33116 601-39610 Mar sales tax 72.00 MN DEPT OF REVENUE-WIRE 04/25/2016 105029 33116 101-37910 Mar sales tax 408.00 MN DEPT OF REVENUE-WIRE 04/25/2016 105029 33116 101-37920 Mar sales tax 16.00 MN DEPT OF REVENUE-WIRE 04/25/2016 105029 33116 101-37930 Mar sales tax 2.00 MN DEPT OF REVENUE-WIRE 04/25/2016 105029 33116 101-37940 Mar sales tax 1.00 MN DEPT OF REVENUE-WIRE 04/25/2016 105029 33116 101-37990 Mar sales tax 81.00 Total 105029:607.00 MTI DIST CO 04/25/2016 105030 1052033-00 101-45210-223 supplies Golf Course 584.65 MTI DIST CO 04/25/2016 105030 1053661-00 101-45210-403 fairway mower reels Golf Course 2,652.83 MTI DIST CO 04/25/2016 105030 1056283-00 101-45210-223 trash basket Golf Course 187.73 MTI DIST CO 04/25/2016 105030 1057786-00 101-45210-403 pump system startup and test Golf Course 345.00 MTI DIST CO 04/25/2016 105030 1058395-00 101-45210-221 mower part Golf Course 95.66 Total 105030:3,865.87 NAVARRE HARDWARE 04/25/2016 105031 292749 101-45210-223 supplies Golf Course 24.07 NAVARRE HARDWARE 04/25/2016 105031 292815 101-45200-221 Bederwood park supplies Parks 59.55 NAVARRE HARDWARE 04/25/2016 105031 292914 101-43000-221 supplies Public Works Department 12.94 Total 105031:96.56 NGUYEN, LANA 04/25/2016 105032 140416 101-42110-311 translator Police Department 158.00 Total 105032:158.00 NORTH SHORE MEADOWS LLC 04/25/2016 105033 42116 101-22205 Escrow refund 16-3805 2,500.00 Total 105033:2,500.00 O SULLIVANS HOLIDAY 546 04/25/2016 105034 33116 101-42110-402 car wash Police Department 38.50 City of Orono Check Register - COUNCIL REPORT Page: 9 Check Issue Dates: 4/12/2016 - 4/25/2016 Apr 21, 2016 10:14AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 105034:38.50 O SULLIVANS HOLIDAY 547 04/25/2016 105035 33116 101-42110-402 car washes Police Department 251.64 Total 105035:251.64 OFFICE DEPOT 04/25/2016 105036 8348133830 101-41900-201 office supplies Central Services 172.87 Total 105036:172.87 OKEY, DAPHNE 04/25/2016 105037 32816 614-49840-319 meeting video production 1/11 to 3/28 Cable Franchise 555.00 Total 105037:555.00 OTTEN BROTHERS 04/25/2016 105038 11435126 101-45200-223 soil for parks Parks 45.00 Total 105038:45.00 PERSONNEL EVALUATION INC 04/25/2016 105039 18113 101-42110-319 PEP billing Police Department 60.00 Total 105039:60.00 PLUNKETT S 04/25/2016 105040 5398220 101-41900-404 City Hall pest control Central Services 225.60 Total 105040:225.60 REED VENDING 04/25/2016 105041 9190 101-45210-094 concession supplies Golf Course 169.05 Total 105041:169.05 REGENTS OF THE UNIV OF MIN 04/25/2016 105042 42016 101-42400-437 Training R. Peitso Building & Zoning 405.00 Total 105042:405.00 REUTER, TARYN 04/25/2016 105043 41916 101-22205 Escrow refund 2016-00287 2,500.00 Total 105043:2,500.00 SAFE KIDS WORLDWIDE 04/25/2016 105044 40416 101-42110-437 recertification K. Kirschner Police Department 50.00 City of Orono Check Register - COUNCIL REPORT Page: 10 Check Issue Dates: 4/12/2016 - 4/25/2016 Apr 21, 2016 10:14AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 105044:50.00 SECOND NATURE GRAPHICS 04/25/2016 105045 148 101-41900-201 letterhead, business cards, envelopes Central Services 847.00 Total 105045:847.00 SELECT ACCOUNT 04/25/2016 105046 40616 101-41900-319 participant fee Central Services 90.00 Total 105046:90.00 SELECT ACCOUNT 04/25/2016 105047 41916 101-21719 FLEX 198.89 Total 105047:198.89 SELECT ACCOUNT 04/25/2016 105048 41216 101-21719 FLEX 598.44 Total 105048:598.44 SHERWIN WILLIAMS 04/25/2016 105049 3410-9 101-45210-223 paint for GC clubhouse Golf Course 43.36 SHERWIN WILLIAMS 04/25/2016 105049 3623-7 101-45200-223 paint for parks signs Parks 70.31 Total 105049:113.67 STONEBAY BUILDERS LLC 04/25/2016 105050 41816 999-10015 UB refund overpayment-2625 Cascade Ln 400.00 Total 105050:400.00 STREICHERS POLICE EQUIP 04/25/2016 105051 1198087 101-42110-226 Dembouski uniforms Police Department 403.93 STREICHERS POLICE EQUIP 04/25/2016 105051 1198095 101-42110-226 Wocken uniforms Police Department 199.96 STREICHERS POLICE EQUIP 04/25/2016 105051 1198102 101-42110-226 Dembouski uniforms Police Department 74.97 STREICHERS POLICE EQUIP 04/25/2016 105051 1198448 101-42110-226 Russeth uniforms Police Department 72.00 STREICHERS POLICE EQUIP 04/25/2016 105051 1198482 101-42110-226 Dembouski uniforms Police Department 7.99 STREICHERS POLICE EQUIP 04/25/2016 105051 1199266 101-42110-226 Kirschner uniforms Police Department 130.99 STREICHERS POLICE EQUIP 04/25/2016 105051 1199705 101-42110-226 McCoy uniforms Police Department 54.99 STREICHERS POLICE EQUIP 04/25/2016 105051 1200152 101-42110-226 Kirschner uniforms Police Department 1,072.50 STREICHERS POLICE EQUIP 04/25/2016 105051 1200256 101-42110-226 J. Wittke uniforms Police Department 21.99 STREICHERS POLICE EQUIP 04/25/2016 105051 1200425 101-42110-226 Dembouski uniforms Police Department 23.00 STREICHERS POLICE EQUIP 04/25/2016 105051 1200581 101-42110-226 Beck uniforms Police Department 1,260.00 STREICHERS POLICE EQUIP 04/25/2016 105051 1200948 101-42110-550 mirror Police Department 239.99 City of Orono Check Register - COUNCIL REPORT Page: 11 Check Issue Dates: 4/12/2016 - 4/25/2016 Apr 21, 2016 10:14AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount STREICHERS POLICE EQUIP 04/25/2016 105051 1200949 101-42110-550 lightbar Police Department 1,615.00 STREICHERS POLICE EQUIP 04/25/2016 105051 1200951 101-42110-550 light repair Police Department 125.80 STREICHERS POLICE EQUIP 04/25/2016 105051 1201041 406-48720-226 sights 5,094.00 STREICHERS POLICE EQUIP 04/25/2016 105051 1201910 101-42110-226 Dembouski uniforms Police Department 975.00 STREICHERS POLICE EQUIP 04/25/2016 105051 1201912 101-42110-226 Boris uniforms Police Department 1,187.50 STREICHERS POLICE EQUIP 04/25/2016 105051 1202039 101-42110-226 Russeth uniforms Police Department 178.98 STREICHERS POLICE EQUIP 04/25/2016 105051 1202542 101-42110-226 Dembouski uniforms Police Department 18.00 STREICHERS POLICE EQUIP 04/25/2016 105051 CM272989 406-39680 credit for weapons 1,800.00- Total 105051:10,956.59 TALLEN AND BAERTSCHI 04/25/2016 105052 40616 101-41600-306 conflict prosecution Law/Legal Services 339.88 Total 105052:339.88 TCO DESIGN 04/25/2016 105053 41916 101-22205 Escrow refund 16-3802 700.00 Total 105053:700.00 TESSMAN COMPANY 04/25/2016 105054 228782 101-45210-223 landscape supplies Golf Course 214.55 Total 105054:214.55 THE HOME DEPOT 04/25/2016 105055 2808263773 101-43000-221 tools, supplies Public Works Department 454.85 Total 105055:454.85 THE SIGN AGE INC 04/25/2016 105056 32491 101-42110-352 business cards Police Department 65.00 Total 105056:65.00 THN ENTERPRISES 04/25/2016 105057 1736 101-45200-404 install floating dock at Big Island Parks 4,500.00 Total 105057:4,500.00 TRANPSORT GRAPHICS 04/25/2016 105058 119454 101-42110-402 graphics removal-mobile command Police Department 739.12 Total 105058:739.12 UNITED FARMERS COOPERATI 04/25/2016 105059 33116 101-45200-223 Garlon 4 for parks Parks 299.37 City of Orono Check Register - COUNCIL REPORT Page: 12 Check Issue Dates: 4/12/2016 - 4/25/2016 Apr 21, 2016 10:14AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 105059:299.37 UNITED STATES TREASURY 04/19/2016 104984 1ST QTR 20 101-21703 EMPLOYER SHARE OF FICA FOR COUNCIL 116.02 UNITED STATES TREASURY 04/19/2016 104984 1ST QTR 20 101-21703 EMPLOYEE SHARE OF FICA & FWT FOR COUNC 116.02 UNITED STATES TREASURY 04/19/2016 104984 1ST QTR 20 101-21701 EMPLOYEE SHARE OF FICA & FWT FOR COUNC 110.42 Total 104984:342.46 US HEALTHWORKS 04/25/2016 105060 54132 101-42110-319 health testing/vaccination Beniek, Carstens Police Department 927.00 Total 105060:927.00 VERIZON WIRELESS 04/25/2016 105061 9763299145 101-42110-321 3/07 to 4/06 Police Department 1,388.21 VERIZON WIRELESS 04/25/2016 105061 9763299145 101-41900-321 3/07 to 4/06 Central Services 154.23 VERIZON WIRELESS 04/25/2016 105061 9763299145 101-45210-321 3/07 to 4/06 Golf Course 39.08 Total 105061:1,581.52 Void Check 04/19/2016 104983 Total 104983:.00 WASTE MANAGEMENT RECYC 04/25/2016 105062 1814028088 603-49500-316 Recycling Apr 8,783.36 Total 105062:8,783.36 WELLS FARGO BANK-SUBPOE 04/25/2016 105063 206076 101-42110-311 document copying Police Department 11.00 Total 105063:11.00 WHITNEY MACMILLAN TRUST 04/25/2016 105064 42116 101-22205 Escrow refund 16-3800 700.00 Total 105064:700.00 WILCOX, BRIAN 04/25/2016 105065 41916 101-22205 Escrow refund 2014-00835 2,000.00 Total 105065:2,000.00 WILLIAMS TOWING 04/25/2016 105066 141213 231-45650-436 Case 16-003510 2008 Camry 155.00 City of Orono Check Register - COUNCIL REPORT Page: 13 Check Issue Dates: 4/12/2016 - 4/25/2016 Apr 21, 2016 10:14AM Check Check Invoice Invoice GL Account Description Department Invoice Payee Issue Date Number Number Amount Total 105066:155.00 WRIGHT HENNEPIN ELECTRIC 04/25/2016 105067 41116 602-49450-381 3/01 to 4/01 service Sewer 33.50 WRIGHT HENNEPIN ELECTRIC 04/25/2016 105067 41116 101-43000-381 3/01 to 4/01 service Public Works Department 104.50 Total 105067:138.00 ZARNOTH BRUSH WORKS 04/25/2016 105068 159491 651-49910-227 gutter broom Storm Water 290.00 Total 105068:290.00 Grand Totals: 146,761.71