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HomeMy WebLinkAbout05-08-1989 Council Minutes1 • MINUTES OF THE REGULAR ORONO COUNCIL MEETING HELD MAY 8, 1989 ATTENDANCE 7:00 P.M. The Council met on the above date with the following members present: Mayor Grabek, Councilmembers Goetten, Nettles, Peterson and Callahan. The following represented the City staff: City Administrator Bernhardson, Building & Zoning Administrator Mabusth, Assistant Planning and Zoning Administrator Gaffron, City Attorney Barrett, and City Recorder Scheffler. CONSENT AGENDA* City Administrator Bernhardson requested the removal of Consent Item #32; Councilmember; Councilmember Peterson requested that item #26 be removed. It was moved by Councilmember Goetten, seconded by Councilmember Nettles, to approve the Consent Agenda with the exception of Items #26 and #32, which were removed and discussed in the order they appear on the agenda. Motion, Ayes =5, Nays =O, Motion passed. PRESENTATION OF AWARD- WESTONRA SENIORS Ms. Cathy Bailey was present, as was Ms. Dotty O'Brien and Mr. and Mrs. Paul Rauschendorfer. The Westonka Senior Community 40 Services Program had received recognition for achievements on behalf of their volunteers who worked 17,200 hours. The City of Orono received recognition for supporting the Senior Outreach Program. Ms. Bailey then distributed a pamphlet explaining the Westonka Senior Center Foundation. The foundation is being set up for future generations and is a unique program in Minnesota. The fund drive has been very successful. APPROVAL OF MINUTES* It was moved by Councilmember Goetten, seconded by Councilmember Nettles, to approve the Minutes of the April 24, 1989 Regular Council Meeting. Motion, Ayes =5, Nays =O, Motion passed. PARR COMMISSION COMMENTS* Park Commission Representative, Alexander Vongries, was present and summarized the results of the Park Survey distributed to Orono residents. City Administrator Bernhardson commended Mr. Bradley and Dr. Vongries for their efforts in compiling and tallying the surveys. Mayor Grabek suggested that perhaps Orono could put together a map depicting the recreational facilities available in Orono. PLANNING COMMISSION COMMENTS Planning Commission Representative, James Hanson, was • present, but had no comments at this time. 1 4. MINUTES OF ORONO COUNCIL MEETING HELD MAY 8, 1989 PUBLIC COMMENTS There were no public comments. ZONING ADMINISTRATOR'S REPORT: #990 WARD FERRELL 3411 WATERTOWN ROAD VARIANCES RESOLUTION OF DENIAL #2637 Mr. Jim MacKinnon, Mr. Ferrell's Attorney, was present on Mr. Ferre l l's behalf. City Administrator Bernhardson provided a brief history of this application. The application was conceptually denied at the April 24, 1989 Council meeting and the Resolution was now being brought forward. There are two options for consideration, one of which would deny the variances for construction on either of the lots, and the option of waiving the six month delay to allow Mr. Ferrell to make a new variance application. Mr. MacKinnon said that his clients wished to work something out as expeditiously as possible. He said that the Ferrells would be willing to combine Lots 2 and 3 into one lot, 1.89 acres in size. Councilmember Goetten said that she had always been willing is to approve one additional building lot. She said however, that she did not want to ever see more than one additional house built on that property. City Administrator Bernhardson informed the Council that splitting the 4 lots into 2 lots, equally sized, would be the best from a septic system standpoint. However, there would be less of a zoning precedent set by combining the two westerly lots. Gaffron expressed staff's preference that a new application be filed with a full Planning Commission review, regardless of which option is requested. It was moved by Mayor Grabek, seconded by Councilmember Goetten, to approve Resolution #2637 with option 2, allowing the applicant to determine which variance he preferred to bring before the Planning Commission. Motion, Ayes =5, Nays =O, Motion passed. #1135 ROBERT HANNING 4220 SIXTH AVENUE NORTH REQUEST TO EXTEND CONDITIONAL USE PERMIT Mrs. Hanning was present for this matter. City Administrator Bernhardson informed the Council that the Hannings had received a conditional use permit to build a berm to the side and in front of their residence. The Hannings had difficulty obtaining fill and the project was not completed. The conditional use permit will expire June 1, 1989. There is a 2 MINUTES OF ORONO COUNCIL MEETING HELD MAY 8, 1989 • ZONING FILE #1135- HANNING CONTINUED letter of credit securing the completion of the project. Concern had been expressed regarding the type of fill being used by the Hannings and Bernhardson suggested that issue be addressed if an extension is approved. Mrs. Hanning provided a brief history of the project and explained the problems involved with obtaining clean fill. She said it is difficult to obtain the quantity of dirt they required all at one time and they did not want it delivered piecemeal. She said that she wanted an extension to September 1, 1989 to complete the berm. It was moved by Mayor Grabek, seconded by Councilmember Peterson, to extend the conditional use permit for the Hannings to September 1, 1989, subject to the staff's conditions for approval. Motion, Ayes =5, Nays =O, Motion passed. #1261 JOB AND SANDY RAUSCHENDORFER 3895 SHORELINE DRIVE VARIANCE RESOLUTION #2628 Mr. Rauschendorfer was present for this matter. Assistant Planning and Zoning Administrator Gaffron • explained that the Rauschendorfer's were requesting a slight revision to the conditions conceptually approved. They are requesting that removal of the sidewalk to the lake occur at the same time the foundation work occurs. If approved, the Resolution would be revised to reflect that the sidewalk be removed prior to the footing inspection being done. Gaffron clarified that it may be necessary to raise the low area between the house and the roadway to direct drainage away from the house. Gaffron further mentioned that due to the house being raised 4' the Rauschendorfers' intend to omit the basement access and put in a first -story walkway and stairway. It was moved by Mayor Grabek, seconded by Councilmember Nettles, to adopt Resolution #2628, approving the variances as set forth therein with the slight revision as requested by applicants. Motion, Ayes =5, Nays =O, Motion passed. #1367 STEVEN HARRIS 3850 WATERTOWN ROAD CONDITIONAL USE PERMIT RESOLUTION #2629 Mr. Harris was present for this matter. City Administrator Bernhardson explained that Mr. Harris was seeking a conditional use permit to construct a decorative pond in a pasture area. Mr. Harris intends to construct a fence to • keep his horses out of the area. The Resolution addresses certain requirements for the applicant should he encounter drain tile while constructing his pond. 3 MINUTES OF ORONO COUNCIL MEETING HELD MAY 8, 1989 ZONING FILE #1367 - HARRIS CONTINUED • It was moved by Councilmember Goetten, seconded by Councilmember Peterson, to adopt Resolution #2629, approving the Conditional Use Permit for Steven Harris, per the recommendations and conditions set forth therein. Motion, Ayes =S, Nays =O, Motion passed. #1375 DAVID PRICE 2914 CASCO POINT ROAD VARIANCE RESOLUTION #2630 City Administrator Bernhardson explained that Mr. Price was seeking variances to construct an addition to his principal residence. Although there will be a reduction, hardcover will still exceed 25% in the 75 -250' zone. An average lakeshore setback variance is also required and there have been no objections expressed by the affected property owner. The applicant revised his proposal to include the removal of a portion of the existing patio. It was moved by Mayor Grabek, seconded by Councilmember Nettles, to adopt Resolution #2630, approving the hardcover and average lakeshore setback variances to construct an addition. Motion, Ayes =S, Nays =O, Motion passed. #1388 CHARLES BERTELSON • 760 TONKAWA ROAD VARIANCE Mr. Bertelson was present for this matter. City Administrator Bernhardson informed the Council that Mr. Bertelson wished to construct a two -story garage. The structure would exceed 1,000 s.f., and would therefore require a variance. The Planning Commission had recommended denial. Gaffron noted that should Council deny this application, the applicant could opt to construct two separate structures, and would not exceed hardcover standards with such an option. Gaffron said considerations should be given to the relative visual intensification within the neighborhood of two structures versus one. Mr. Bertelson expressed his preference for building only one structure rather than two. Mr. Bertelson received a letter from his neighbor indicating his preference to see only one additional structure. Councilmember Callahan questioned whether Mr. Bertelson's woodworking was a business or a hobby? Mr. Bertelson replied that it was only a hobby. Callahan noted that an amendment relating to accessory structures was forthcoming. He asked whether it would be possible to put a moratorium on accessory structures until the amendment was approved? • It was moved by Councilmember Callahan, seconded by Councilmember Goetten, to place a moratorium on accessory 4 MINUTES OF ORONO COUNCIL MEETING HELD MAY 8, 1989 • ZONING FILE #1388 - BERTELSON CONTINUED structures until the Council has had an opportunity to consider the amendment, not to exceed three months. Councilmember Goetten asked whether the Council could legally place a moratorium on building accessory structures. City Attorney Barrett, said that the Council had a right to pass an ordinance imposing a moratorium, except in cases where preliminary approval of a subdivision had been given. Councilmember Callahan amended his motion to pass an ordinance to place a moratorium on building accessory structures, Councilmember Goetten seconded. Gaffron informed the Council that Mr. Bertelson's accessory structure would fall within the limitations of the amendment as it is currently drafter. As long as Mr. Bertelson meets the hardcover standards, under the amended ordinance, a variance will not be required. Callahan indicated that he would prefer to review the ordinance amendment. Planning Commission Representative Hanson said that the Planning Commission had been concerned about the hardcover issue should there be a future request to expand the residence. Bernhardson suggested that the moratorium apply to accessory structures in excess of 500 s.f. Motion, Ayes =S, Nays =O, Motion passed. #1389 JAMES /CHARLENE MARDOCK 880 DAKOTA AVENUE AFTER -THE -FACT VARIANCE • RESOLUTION #2631 Mr. Mardock was present for this matter. Planning Commission Representative Hanson stated that he is a neighbor of the Mardocks. He confirmed that the existing deck is located and configured approximately the same as the pre- existing deck. Mr. Mardock said that the house was built close to the lot line. Assistant Planning and Zoning Administrator Gaffron clarified that the codes had been revised since the time the Mardock's residence was built. It was moved by Mayor'Grabek, seconded by Councilmember Nettles, to adopt Resolution #2631, approving the after - the -fact rear yard setback variance. Motion, Ayes =5, Nays =O, Motion passed. #1392 KIM EDWARDS 2450 WOODHAVEN DRIVE AFTER -THE -FACT CONDITIONAL USE PERMIT RESOLUTION #2632 Mr. Edwards was present for this matter. Assistant Planning and Zoning Administrator Gaffron depicted the area to the east of the house where fill l l had been placed. aced. • The fill has overflowed onto the adjacent property and the City Engineer has recommended that the fill be pulled back. The City Engineer is also recommending that there be no fill placed in the drainage area to the rear of the lot. The Planning Commission 5 MINUTES OF ORONO COUNCIL MEETING HELD MAY 8, 1989 ZONING FILE #1392 - EDWARDS CONTINUED • recommended approval of this application with a condition that 20 6' pine trees be planted. The applicant is requesting reconsideration of that condition, as is an adjacent property owner who submitted a letter to the City. Gaffron said that the estimated cost of the trees would be $6,000.00. Councilmember Goetten stated that she had been present for the Planning Commission review. It was her opinion that the requirement for 20 6' pine trees was a bit excessive. She said she would be in favor of allowing Mr. Edwards to work with staff to achieve a mutually agreeable amount of planting. Councilmember Nettles concurred. Another neighbor of Mr. Edwards' was present and stated that it was the general concensus ofthe neighborhood that asking Mr. Edwards to plant 20 6' pines was unnecessary. Councilmember Callahan questioned how long the filling had been occurring? Mr. Edwards said that nine years ago he was working for the company that constructed the house, and fill was brought in at that time. Callahan asked how many feet the elevation had been raised? Mr. Edwards replied that it had been raised 3' - 41. Callahan questioned why the City was not aware that filling was being done? Gaffron responded that a certain amount of filling was required around the house. There were no complaints issued to the City regarding the fill brought in after • that. Mabusth added that in addition to backfilling around the house, it was necessary to protect the septic system with a berm. She said, however, she could not account for the fill to the east side of the house. It was moved by Mayor Grabek, seconded by Councilmember Goetten, to adopt Resolution #2632, with the omission of paragarph 7, and conditioned upon Mr. Edwards working with the City with regard to suitable plantings. Motion, Ayes =5, Nays =O, Motion passed. #1394 JACKSON WILSON 3059 FARVIEW AFTER -THE -FACT VARIANCE The applicant was not present for this matter. City Administrator Bernhardson, explained that Council recently approved an amendment of the original drainage easement line. Since that time, an addition was put on the house and a recent survey indicates that the addition encroaches into the wetland setback area. This discrepancy clouds the Wilson's title to the property, which they are in the process of selling. Councilmember Callahan questioned what brought this problem to staff's attention? Zoning Administrator Mabusth replied that it was brought to her attention when the new owners came forth • with title problems. The survey provided at the time the addition permit was applied for showed the 930' elevation, but did not show the drainage easement. 0 MINUTES OF ORONO COUNCIL MEETING HELD MAY 8, 1989 • ZONING FILE #1394- WILSON CONTINUED Councilmember Goetten questioned whether staff was at fault for this discrepancy. Mabusth said it is difficult to know what took place 10 years ago. It was moved by Councilmember Goetten, seconded by Mayor Grabek, to adopt Resolution #2633, approving the after - the -fact variance for Jackson Wilson, 3059 Farview Lane. Motion, Ayes =5, Nays =O, Motion passed. #1395 THOMAS WILLIAMS 4127 OAR STREET VARIANCE RESOLUTION #2634 Mr. Williams was present for this matter. City Administrator Bernhardson informed the Council that this item involved the renewal of lot area and lot width variances for a substandard lot. This matter was placed on the consent agenda for the Planning Commission Meeting, however, Mr. and Mrs. Rolland, neighboring property owners, expressed concerns regarding drainage from this property and an accessory structure being built on the outlot. Mr. Rolland said he had spoken with Mr. Williams regarding the maintenance of Oak Street. Mr. Rolland said that Mr. Williams had indicated that he would be willing to contribute to maintenance costs. Mr. Rolland felt that the proposed resolution adequately addressed his concerns. Mr. Rolland further expressed concerns about the development of a lot bordering on Linden Lane. He said the owner had been renewing variances over and over again. He said that development of the Linden Lane lot may create additional runoff and could pose a problem. Zoning Administrator Mabusth noted that the resolution had been amended to address the drainage concerns. Mr. Rolland asked whether the proposed moratorium on accessory structures would apply to this property? Mrs. Susan Dailey stated that it was her understanding that there would be no accessory structure. Mabusth clarified that there was not any specific proposal for the construction of an accessory structure. Mr. Rolland's question pertained to notifying the future property owner of the City's ordinance amendment. Mabusth said that the resolution requires the future property owner to do a special lot combination in order to build on the outlot. Councilmember Goetten commented that the drainage in that area has always been a concern of the City. It was moved by Councilmember Goetten, seconded by • Councilmember Peterson, to approve the renewal variance for Thomas Williams, 4127 Oak Street, including the recommendations for drainage. Motion, Ayes =5, Nays =O, Motion passed. 7 MINUTES OF ORONO COUNCIL MEETING HELD MAY 8, 1989 #1396 MINNETONKA BOAT WORKS • 1449 SHORELINE DRIVE CONDITIONAL USE PERMIT- VARIANCE Ms. Beth Whittaker was present as a representative of Minnetonka Boat Works, and the Owner of Minnetonka Boat Works, Mr. Irwin Jacobs, was also present. City Administrator Bernhardson explained that this application involved the addition of 48 boat slips, 6 on Browns Bay and 42 on Tanager Lake. There will also be a need to add 26 parking stalls, on the Browns Bay side of Shoreline Drive, and a treatment facility for runoff from the parking area. The LMCD tabled this application due to a need to reconsider the amenities being offered. The amenities are being provided at the Wayzata location, rather than Orono. The current boat density of this marina is 1:49. The City has jurisdiction to control dockage, however there are no current standards to regulate dockage. The application involves a conditional use permit and variances. Mr. Jacobs said that this marina has been an eyesore for the 17 years he has resided in the Tanager Lake area. He said controlling the fishing occurring along Shoreline Drive on his private property has been impossible. He said that Minnetonka Boat Works prides itself in its efforts to properly maintain and police the marinas, however the maintenance of this property is not possible unless it is fenced -off. Mr. Jacobs next addressed safety and amenities. He said in order to eliminate the need for boaters to haul items across the road, a loading dock will be provided on the Brown's Bay side. The amenities being proposed are: A slip for the Water Patrol, a charter boat for non - profit organizations, installation of a public telephone, additional restroom, the ponding and skimming basin, additional landscaping, the use of the Minnetonka Boat Works facility for supporting fire deparment /emergency use. Mr. Jacobs said that he wanted the Minnetonka Boat Works to set the standard for the other marinas in the area. Mayor Grabek questioned the proposal for the fence. Mr. Jacobs replied that he had no specific plan. He added that it was necessary if the shoreline fishing is to be eliminated. Mabusth informed Mr. Jacobs that variance approval would be necessary to install a fence in that area. Mr. Jacobs said that the fence was optional, if necessary, there could be more patroling of the area. City Administrator Bernhardson said that the cross walk was another issue. During the Windward Marina application, a cross- walk was approved to serve both Marinas. There has been confusion as to whether the City or County should put in the cross -walk. Bernhardson said that the cross -walk would be a • painted area, but the County would not allow a red signal light. Councilmember Goetten said that she was amazed that a serious accident had not occurred in that area. Mr. Jacobs said that he 8 MINUTES OF ORONO COUNCIL MEETING HELD MAY 8, 1989 isZONING FILE #1396- MINNETONKA BOAT WORKS CONTINUED agreed a cross -walk was necessary and he would participate in its installation. Councilmember Goetten said that she was concerned about the boat slips proposed near the channel. Ms. Whittaker said that those docks will be angled out in such a way that boaters would have to back out in the other direction. Goetten also expressed her concern about the increase in hardcover resulting from the additional parking. Mr. Jacobs replied that the trees being removed were either dead or in poor condition and they would be replaced with something more aesthetically pleasing. Councilmember Goetten said that she wanted to see increased police coverage along that stretch of Shoreline Drive to control speed limits. Mabusth suggested that the City work with the County with regard to the cross -walk. Mr. Jacobs reiterated his willingness to work to alleviate any safety problems. Ms. Whittaker added that portable toilets would be placed on the Tanager Lake side of the road, which would reduce the number of road crossings. Ms. Whittaker also noted that the entrance to the Marina is located very close to the property line and that this would help to funnel persons to the cross -walk area. Councilmember Callahan expressed his skepticism about a painted cross -walk slowing traffic speeds. Mr. Jacobs disagreed, stating • that in time traffic would slow down and drivers will abide by the cross -walk. Councilmember Nettles questioned whose responsibility it was to clean up the shoreline. Mabusth replied that it would be up to the City to ensure the property owner maintained the property. Nettles opined that he did not believe that increasing the usage and consequently the traffic in that area, would best serve the City of Orono. He preferred to keep the use limited and avoid the need for a cross -walks and increased patrols. Mr. Jacobs said that the problems already exist, it would be up to him to protect the boat owners. Ms. Whittaker noted that Minnetonka Boat Works employs a security firm to patrol both the Wayzata and Orono locations. Mr. Jacobs added that only boat owners could access the property by use of a card or key. Mayor Grabek said that it was going to be a matter of "give and take ". He said that he did not believe in overdevelopment of marinas, but he was in favor of improving the appearance of that area while providing access to Lake Minnetonka. He believed that Mr. Jacobs had the capability to do that. Mr. Jacobs reminded the Council that he owns 50 acres of land on Tanager Lake and that he lives in that area. Ms. Whittaker asked if the issue of paving the parking area could be discussed. Mr. Jacobs said that the boats would sink • into the blacktop and it would need to be replaced frequently. Ms. Whittaker said that the Minnehaha Creek Watershed District had approved their proposal without requesting paving. Mabusth stated that the County has requested that the accesses to the r� MINUTES OF ORONO COUNCIL MEETING HELD MAY 8, 1989 ZONING FILE #1396- MINNETONKA BOAT WORKS CONTINUED • parking areas be paved. It was moved by Mayor Grabek, seconded by Councilmember Peterson, to minimize signage and painting of the the road by having fencing on the east side of the road. Fencing in any other location will require approval from the Council. Paving of the parking area is not necessary, as long as staff recommendations are followed. Mayor Grabek directed staff to prepare the resolution for the May 22, 1989 Council Meeting. Councilmember Callahan questioned what authority the City of Orono has over docks. City Attorney Barrett responded that the City currently had no jurisdiction over docks. Councilmember Callahan said that he shared Councilmember Nettles' concerns. Callahan questioned why the area could not be cleaned up and controlled without adding boat slips. Councilmember Goetten stated that years ago a request such as this would have never been approved. She said that she was in favor of working with the applicant, but felt that this application was a bit too ambitious. Goetten said that it was her understanding that the LMCD had not made a final determination on this request. Ms. Whittaker responded that the LMCD wanted to see the amenities split between Wayzata and Orono and that the matter was being referred back to the Water Structures Committee. Mayor Grabek said that in order to encourage property owners to clean up these areas, the City had to be flexible. Goetten said that she was very concerned about the traffic in that area. She suggested • having Chief Kilbo's input on this matter. Mayor Grabek commented that to date, no one has been able to control the fishermen in that area. Councilmember Goetten said that she would vote in favor of this application, provided that she be given time to discuss her concerns with Chief Kilbo. Mabusth suggested that Goetten also talk with Mr. Matsumoto, Traffic Operations Engineer with Hennepin County. Motion, Ayes =4, Nettles Nay, Motion passed. #1398 STEVE HOWELLS 1448 PARK DRIVE CONDITIONAL USE PERMIT RESOLUTION #2635 Mr. Howells was present for this matter. City Administrator Bernhardson explained that the Howells were seeking approval of a conditional use permit to construct a fence. The fence would be 6' high along County Road 19 and 4' high as the fence heads back into the property toward the house. Councilmember Goetten asked why the applicant's daughter could climb over a 3 -1/2' fence, but not a 4' fence? Mr. Howells stated that they would prefer to have the fence 5' along the sides, rather than 41. Goetten asked Mr. Howells if 6' would not be more desireable? • Mayor Grabek questioned whether approving a 6' fence along County Road 19 would be precedent setting? Gaffron replied that 10 MINUTES OF ORONO COUNCIL MEETING HELD MAY 8, 1989 • ZONING FILE #1398- HOWELLS CONTINUED the Howells' property was unique because all three sides bordered on roadways. Mr. Howells stated that the fence would not create any sight distance problems. Gaffron added that the City Engineer has confirmed that fact. Mr. Howells also noted that they have a blind daughter. It was moved by Councilmember Goetten, seconded by Councilmember Peterson, to adopt Resolution #2635, approving the Conditional Use Permit for the Howells at 1448 Park Drive, with the amendment that the fence be 5' high along the sides, rather than 41. Motion, Ayes =S, Nays =O, Motion passed. PLANNED DEVELOPMENT ORDINANCE 67, SECOND SERIES SUMMARY FOR PUBLICATION* It was moved by Councilmember Goetten, seconded by Councilmember Nettles, to adopt Attachment A as a summary ordinance for publication for the recent changes for the zoning code. Motion, Ayes =5, Nays =O, Motion passed. MAYOR'S REPORT: CITY ADMINISTRATOR EVALUATION AND CONTRACT Mayor Grabek distributed a memo and evaluation sheet to the Council asking them to complete and return it so the matter may • be discussed at the May 22, 1989 Council Meeting. It was moved by Mayor Grabek, seconded by Councilmember Nettles, to table this matter until the May 22, 1989 Council Meeting. Motion, Ayes =5, Nays =O, Motion passed. DEVELOPMENT COMMITTEE APPOINTMENT City Administrator Bernhardson explained that the Development Committee was required to review minor changes and building permits for the Planned Unit Development. Bernhardson recommended that the Building and Zoning Administrator, City Engineer and Public Works Director be appointed to the Committee. It was moved by Mayor Grabek, seconded by Councilmember Peterson, that the Public Works Director, City Engineer and Building and Zoning Administrator compose the Development Committee and that these be placed on the annual resolution of appointment at the beginning of the year. Councilmember Callahan questioned what duties the Development Committee would have? Bernhardson explained that the Committee would review minor deviations from the standards required under the Planned Unit Development. Motion, Ayes =S, Nays =O, Motion passed. CITY ADMINISTRATOR'S REPORT: FACILITY SITE ANALYSIS • City Administrator Bernhardson referred to information comparing the costs of the three sites. He said that the significant cost for site B, is the need to install a 12" well to support a 1000 gal /min sprinkler system for each builing. The 11 MINUTES OF ORONO COUNCIL MEETING HELD MAY 8, 1989 FACILITY SITE ANALYSIS CONTINUED • sewer pond site would only require one well to support sprinkler systems for both buildings. Site C will require significant costs for soil correction. For sites A and B, there would be no cost for the land, there would be for site C. At this time, a specific purchase price for site C has not been determined. The sale price of the land upon which the current facility is located and the sewer pond site has not yet been determined. Bernhardson noted that there would be additional costs if the current site and sewer pond were used. The public works building would have to be constructed prior to elimination of the existing buildings. By doing so, there may be a delay in construction, and consequently an increase in construction costs. There was also a comparison given as to the cost /ft. quality of construction. A low quality classification would be approximately $65.00 /sq. ft., an average quality would be about $75.00 /sq. ft. A listing showing the cost /sq. ft. of other city facilities was provided to help with the comparison. Councilmember Goetten said she would like to look at other city facilities that were in a more residential setting. Mayor Grabek questioned whether the selling and purchasing prices of the land involved could be discussed in executive session? City Attorney Barrett replied that under the open • meeting law, any discussions regarding bidding preparations for land could be discussed in executive session. Councilmember Callahan questioned what specific utilities the costs indicated would cover. Bernhardson said the costs would be for sewer, well drilling, and the pumps needed for the well. Callahan briefly expressed his viewpoints concerning the various options available for locating the new facilities. He suggested that should the Public Works facility be located on Highway 12, it may not be necessary to incur $160,000 for soil corrections. He said that he would like to have cost information in that regard. LONG LABS FIRE - EQUIPMENT ACQUISITION City Administrator Bernhardson informed the Council that the City of Long Lake had an opportunity to purchase a boat at a discount. The boat will be used to provide fire and other emergency services. The boat was not a budgeted item and the City of Long Lake is requesting a $2,500.00 donation from the City of Orono. This would include $900.00 toward the boat, and an additional $1600.00 toward the purchase of a pump and other boat accessories. Councilmember Goetten questioned why Long Lake had not approached Orono prior to the purchase. Bernhardson said that the boat was a post- budget item, and in his opinion, Long Lake • had hoped to receive donations to cover the entire cost. It was moved by Councilmember Goetten, seconded by Mayor 12 MINUTES OF ORONO COUNCIL MEETING HELD MAY 8, 1989 is LONG LAKE EQUIPMENT ACQUISITION CONTINUED Grabek, to approve the $900.00 contribution to the City of Long Lake for the reimbursement of the Relief Association for the acquisition of a boat and $1,600.00 for the acquisition of the necessary equipment. Motion, Ayes =5, Nays =O, Motion passed. BOARD OF REVIEW, MAY 11, 1989 City Administrator Bernhardson reminded the Council that the Board of Review was scheduled for May 11, 1989. In order to handle the expected overflow, the Board of Review will reconvene Wednesday, May 24th. This being an informational item, there was no motion. FACSIMILE MACHINE City Administrator Bernhardson reported that the City was requesting approal to purchase a facsimile machine for approximately $1,000.00. There have been requests from outside entities, as well as the City Engineer and City Attorney, to have the ability to receive material via facsimile machine. Councilmember Peterson questioned whether cost - consciousness was the reason for selecting the machine indicated? Zoning Administrator Mabusth explained that the requested machine would adequately serve the needs of the City for now; the next step up • would be $2,000.00 to $3,000.00. It was the general concensus of the Council and Mayor Grabek that the City should invest in a machine that would fulfill its needs presently and in the future. It was moved by Mayor Grabek, seconded by Councilmember Nettles, to approve the expenditure of a Facsimile Machine that will adequately meet the needs of the City. Motion, Ayes =S, Nays =O, Motion passed. 1972 SHADYWOOD ROAD City Administrator Bernhardson updated the Council regarding the situation at 1972 Shadywood Road. The City is following its regular procedure for dealing with the cars and is working with the neighbors to curtail the duck feeding. This being an informational item, there was no motion. LORD FLETCHERS- SPRING PARK MEETING* It was moved by Councilmember Goetten, seconded by Councilmember Nettles, to accept the information regarding Lord Fletchers and commend Spring Park for working through and taking the initiative on a difficult situation. Motion, Ayes =5, Nays =O, Motion passed. POLICE SUPERVISORY IMPLEMENTATION . Councilmember Peterson questioned why there was a delay in bringing this matter back before the Council. Peterson also asked whether the quarterly evaluation report was a new item? Bernhardson said that up until now, only an annual report had been done, but that quarterly evaluations would be done from now 13 MINUTES OF ORONO COUNCIL MEETING HELD MAY 8, 1989 POLICE SUPERVISORY IMPLEMENTATION CONTINUED • on. Lieutenant Cheswick has attended evaluation classes and has a form he feels will be an improvement from what is currently being used. Councilmember Goetten questioned when the Council may expect to see the information regarding the additional lieutenant. Bernhardson said he would talk with Chief Kilbo to see if the information could be presented at the May 22, 1989 Council Meeting. It was moved by Councilmember Peterson, seconded by Mayor Grabek, to table this item until the May 22, 1989 Council Meeting. Motion, Ayes =5, Nays =O, Motion passed. POLICY AUCTION - RESCHEDULE DATE* It was moved by Councilmember Goetten, seconded by Councilmember Nettles, to approve the disposal of unclaimed, confiscated and obsolete property at auction to be held Saturday, June 10, 1989. Motion, Ayes =5, Nays =O, Motion passed. TEMPORARY EMPLOYMENT - ORONO GOLF COURSE* It was moved by Councilmember Goetten, seconded by Councilmember Nettles, to employ Steve Boylan effective 5/9/89 and Robert Braun effective 5/2/89, as temporary counter helpers at the hourly rates of $4.75 and $4.50, respectively. Employment • is not expected to continue for a period longer than six consecutive months. Motion, Ayes =5, Nays =O, Motion passed. REQUEST AUTHORITY TO HIRE C.S.O.- PART -TIME* It was moved by Councilmember Goetten, seconded by Councilmember Nettles, to authorize the hiring of Mr. Troy Denneson as a part -time C.S.O. at $5.10 hourly, commencing immediately, with the annual salary not to exceed $425.00 per month. All expenditures are to be within amounts budgeted for animal control for 1989. Motion, Ayes =5, Nays =O, Motion passed. FEE ORDINANCE AMENDMENT- PLANNED DEVELOPMENT ORDINANCE 68, SECOND SERIES* It was moved by Councilmember Goetten, seconded by Councilmember Nettles, to implement the PUD Ordinance Amendment into the 1989 Fee Schedule. Motion, Ayes =5, Nays =O, Motion passed. NO PARKING - RESOLUTION #2636* It was moved by Councilmember Goetten, seconded by Councilmember Nettles, to approve Resolution #2636, authorizing the placement of "No Parking" signes on East Long Lake Road, beginning at the intersection at Old Long Lake Road to a point 800' north. Motion, Ayes =5, Nays =O, Motion passed. ADMINISTRATOR'S INFORMATION • It was moved by Councilmember Goetten, seconded by Councilmember Nettles, to accept the City Administrator's Information regarding: Highway 12- Safety Improvement; Highway 12 14 MINUTES OF ORONO COUNCIL MEETING HELD MAY 8, 1989 • ADMINISTRATOR'S INFORMATION CONTINUED Task Force; Summary of Receipts /Disbursements- March; Lake Minnetonka -Lake Level /Graph; LMCD Shoreland Regulations; City Docks; Recycling; Electronic Deposit; Additional Depository; Kennel License; and Goal Setting Status. Motion, Ayes =5, Nays =O, Motion passed. CITY ATTORNEY'S REPORT: There was no report from City Attorney Barrett. LICENSES It was moved by Councilmember Nettles, seconded by Councilmember Goetten, to approve the following licenses: Residential Kennel: Josh and Pam Uran 2705 Watertown Road Garbage Haulers: Woodlake Sanitary Services, Inc. 4000 Hamel Road Westonka Sanitation P. 0. Box 94 Navarre R & W Sanitation, Inc. and • R & W Roll -Off Service, Inc. 5525 County Road 50 Carver Redpenning Services 2076 County Road 90 Maple Plain Motion, Ayes =S, Nays =O, Motion passed. Mr. Brian Van Buesekom of Ingleside Engineering & Construction, Inc., was present. He explained that the reason there was incorrect information on their license application was due to a clerical error. One of the secretaries had completed the form and had not completed the form accurately. Mayor Grabek asked Assistant Planning and Zoning Administrator Gaffron about the quality of work provided by Ingleside Engineering & Construction, Inc. Gaffron replied that he could not recommend denial of the license based upon the quality of work. He said there had been two separate incidents involving wells that did not meet State code. The revocation that occurred in Independence was due to working without a permit. • It was moved by Mayor Grabek, seconded by Councilmember Nettles, to approve the septic license for Ingleside Engineering. Motion, Ayes =S, Nays =O, Motion passed. 15 MINUTES OF ORONO COUNCIL MEETING HELD MAY 8, 1989 BILLS* It was moved by Councilmember Nettles, seconded by Councilmember Goetten, to approve payment of the All Funds Accounts. Motion, Ayes =S, Nays =O, Motion passed. EXECUTIVE SESSION - 9:40 P.M. City Attorney Barrett requested an Executive Session. ADJOURNMENT 10:15 P.M. It was moved by Mayor Grabek, seconded by Councilmember Nettles, to adjourn the Regular Council Meeting at 10:15 p.m. Motion, Ayes =S, Nays =O, Motion passed. ATTIM : y M. llin, City Cler 16 I Jame R. Grabek, Mayor • • •